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Res No 029-16-14584RESOLUTION NO.029-16-14584 A Resolution authorizing the City Manager to negotiate and to enter into a contract with Fast-Dry Courts,Inc.for resurfacing tennis clay courts at Dante FascellPark. WHEREAS,the city's six(6)clay surfaced tennis courts,located at Dante FascellPark, are in dire need of laser-tapered resurfacing;and WHEREAS,the contractor is responsible for laser-tapered resurfacing six(6)Har-Tru tennis courts;clean surface,apply up to 10 tons of new surface material per court using laser guided grading equipment to help reestablish the precise court slope and optimal surface depth,install new line tape,repaint net posts,furnish and install new tennis nets and custom windscreens with the city logo printed;and WHEREAS,the city submitted a Request for Proposal (RFP)#PR2015-29 on Tuesday, December 15,2015 for "Resurfacing Clay Tennis Courts".The city received one (1)proposal; Fast-Dry Courts,Inc.was the lowest bidder and isin compliance with the terms of the RFP;and WHEREAS,city staff consulted with the contractor's references as to hands on experience and received positive feedback;and WHEREAS,furthermore,city staff helda public meeting on Monday,January 25,2016 with a representative of Fast-Dry Courts to discuss the proposal and scope of work.Basedon that information,we recommend entering intoan agreement with Fast-Dry Courts,Inc.due to cost,qualification and experience. NOW,THEREFORE BEIT RESOLVED BYTHE MAYOR AND CITY COMMISSION OFTHE CITYOF SOUTH MIAMI,FLORIDA THAT: Section 1.TheCity Manager is authorized to expend an amount not to exceed $40,635 to Fast-Dry Courts,Inc.for resurfacing tennis clay courts at Dante FascellPark.To account for any unknown factors that mayarise,a $6,000 contingency over the proposal of $40,635 is requested.The total expenditure shallbe charged to the Parksand Recreation Capital Improvement account number 301-2000-572-6450,which has a balance of $314,702 before this request wasmade.Acopyof the proposed contract andcopiesofallbackup documentation are attached. Section 2.Severability.If any section clause,sentence,or phrase of this resolution is forany reason heldinvalidor unconstitutional bya court of competent jurisdiction,the holding shall not affect the validity of the remaining portions of this resolution. Section 3.Effective Date.This resolution shall become effective immediately upon adoption by vote of the City Commission. Pg.2 of Res.No.029-16-14584 PASSED AND ENACTED thisi 6thdav of February ,2016. EST: i^JjuLu^J 6,^ CITYtLERK READ AND LAN VEDASTOFORM: APPROVED:_ PuyCfLM^? MAYOR COMMISSION VOTE:5-0 Mayor Stoddard:Yea Vice Mayor Welsh:Yea Commissioner Edmond:Yea Commissioner Liebman:Yea Commissioner Harris:Yea Soutlr Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: From: Via: Date: Subject: Background: Vendors & Bid Amount: TheHonorableMayor&Members of the City Commission Steven Alexander,City Manager Quentin Pough,Directorof Parks &Recreation February 16,2016 Agenda Item No.:.4 AResolutionauthorizing the CityManagerto negotiate andto enter intoa contract with Fast-Dry Courts,Inc.forresurfacing tennis claycourtsatDante Fascell Park. The City's six (6)clay surfacedtenniscourts,locatedatDante Fascell Park,arein dire need of maintenance.The courts have not been lasergrade resurfaced In the pasteight(8)years.Presently,the playing surfaceisunlevel,thetapelines continue to popupand the top materialhas eroded awayin spots. Ourgoalincompletingthisprojectisto offer the publicasafeplacetoplay tennis and ''first class"tennis court conditions suitable for tournament and league play.Thecontractoris responsible for laser-tapered resurfacing six (6) Har-Tru tennis courts;cleansurface,applyupto10tonsof new surfacematerial percourt using laserguidedgrading equipment tohelpreestablishtheprecise court slope and optimal surface depth,install new line tape,repaint net posts, furnishandinstall new tennis nets and custom windscreens with the citylogo printed. TheCity submitted aRequestfor Proposal (RFP)#PR2015-29onTuesday, December 15,2015 for"Resurfacing Clay TennisCourts".TheCityreceived one (1)proposal;Fast-Dry Courts,Inc.was the lowest bidderandisin compliance with the terms of the RFP.City staff consulted with the contractor's references astohandson experience andreceivedpositivefeedback.Moreover,city staff heldapublic meeting onMonday,January 25,2016witha representative of Fast-DryCourtstodiscuss the proposaland scope of work.Basedon that information,we recommend entering intoan agreement with Fast-DryCourts, Inc.due to cost,qualificationand experience. Please find below a breakdown of all submitted bids. Vendors Bid Amount Fast-Dry Courts,Inc.$40,635 South*Miami THE CITY OF PLEASANT LIVING Expense: FUND& Account: Attachments: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM Amount nottoexceed$46,635.Toaccountforany unknown factors that may arise,a$6,000contingencyovertheproposalof$40,635is requested.The contractor,however,willbeissuedapurchaseorderin the amount of $40,635. The expenditure shall bechargedto the Parks andRecreation Capital Improvement account number 301-2000-572-6450,which jpas a balance of $314,702 before thisrequestwasmade.> Resolution Non Mandatory Pre-Bid Conference Sign-In Sheet Bid Opening Report Bid Proposal Summary Fast-Dry Courts,Inc.Proposal Fast-Dry Courts,Inc.References SunBiz -Fast-Dry Courts,Inc. Demand Star Results Miami Daily Business Review Date: RFP Title: RFP No.: Please Print Clearly Name/Title JohsArvH OLmoQi2. .fc 8 10 n South*Miami THE CITY OF PLEASANT IIVINC Pre-Bid Conference Sign-In Sheet January 6,2016 Resurfacing Clay Tennis Courts PR2015-29 Company Name/E-mail Address Telephone No. 6c u)m$irtc 30^2'8S^3O3 ^6 '$•/.<-:•-&•:.v .-.»..».•-*.*,,<.',•'V--k;i...'.v."v7/'3r-'.--'.'-Vfi.<*-•v ;.-»•*.*1;'-;-'i.v*.** •V «.--.»'•.. X:\Purchasing\Templates\Pre Bid Meeting\Pre-Bid Meeting Sign-In Sheetdoc BID OPENING REPORT Bids were opened on:Thursday..Tamifliy 14,7M6 after:10:00am For:RFP#PR 2015-29 ResurfacingClav Tantifa Tnprte COMPANIES THAT SUBMITTED PROPOSALS:AMOUNT: THE ABOVE BIDS HAVE NOT BEEN CHECKED. THE BIDS ARE SUBJECT TO CORRECTION AFTER THE BIDS HAVE BEEN COMPLETELY REVIEWED. CHvClerk:XH<g mfy^&uw Print NdnfeT7 Witness: rant name *,i *2tZ- Witness: Print Name RFP PR2015-29 Resurfacing Ciay Tennis Courts NOTE:RESULTS ARE NOT FINAL UNTIL AN AWARD RECOMMENDTION BY THE CITY MANAGER Bidder Bid Price Bid Package(1 Org;3 Copies;1 DigitaO Bid Form Bidder QuaTffiation References (1st of Subs' NonColl. Affidavit Public Entity Crimes and Conflicts of Interest Drugfree Workplace OSHA Stds Fed.State Listings Related Party Presentation Declaration (1)Proof of Ins (1)Perf. Bond Signed Contract with Original Sun Biz FastDry courts $40,635 X X X X X X X X X X X X X N/A X X (1)Condition ofAward |d^rrii^|^;j|i r^uihed anA If so,they set for Wfd)irt the ^licltition.for l^Np^ [nsuran^%qut^t$EXH/BI^7 Bid Form EXH/B/T 3 Pel(|pijrrr||n|e ^l^iepRaLcjfe (A*o Contftta*ofAwar*Not .T ,**f flmmm^mm®&mrr*m ~-,,^r,:._ -»v i Tvi iruikT-JlLi r •• Putific Entity Grimesan —— s/' *T~5* tomptetion andsubmlsSfDn erf eath required ftprms iN^ieilPii^^ ir •«l this proposal iim^i^rii©im. Steven Alexander South Miami,FL 33143 „Jiff 3 iNNISC RFF#PR20l5-29 CONSTRUCTION BID FORM :J*! !♦if this Proposal Is accept ^^Gontxaawfth th0 Cityof South Mlajrni Id the 6^Solfdta^^n J^cka^attd t$jfttf^ Thomas RFefie iji^ffes^^not I ©ndbRt ha?i^awed arid checked all !^j||^^^^ip»^i or indicated in B a^or]in the @i§fog^ :*t SSS^S? at or contJguoiWm the site arrd Facilities and conditicns that fixplorations,j*$&.<^^ ^iion^a^;i^r yiife^r^r«i|by ;and untes* fer>and l^not submitted pursuant tb any a^een^m of \ Respondent t»submit a^falto or sham l^po^Rg^^ firm or ^rj^frorn f*ij$^^coitus or "I|a ,i^*|ip«8i^^ nd In accor^^wfth the otheet*^^^ rmakes a written re^irot to the City fer additional in^rmatJOn "lasr^ufredlnsMbse<tion^above* dL Respondent j^g gft$rt:^-Ci^tfpan all 4#^|te^--|enna!Pfe:i^ discovered liir^l^;"»$&jf ^rioisflf^ ami n^tesMk^|N#t»e; Js../""J_".......r .,"."_,'Ii^dtigism'. that itiias J^j^fea^^g^fcT t-A<4fe-Jt»-^-:^feftars»ag«i-.L^--.-*•;•<-•-•cent ^lt|^''i?jwi!m usctiEl .in thfe itothefnlnthe ^i%e 42 •x C 9. $ipart i rrttdea^partofthis f isrequiredby the Stolicitadon J Idns | are true and correctand are I reference* certifies that all of the if su^anexhibitis rrmde aspart of this Bid Form,arid are By submtttihg this proposalJ»on behalf ofthe business that I represent,hereby agree tothetermsofthe term of contract contained In the Solicitation package and I agree to be bound bythose terms,with any appropriate bknk boxes,Jf any,checked and any blank linos filled In withthe appropriate information contained In die Solicitation Documents and this Proposal,or such Information thatthe Cityand1 have a£$ed upon ift the cours*ofcontract negotiations and which have been confirmed by.*e City irtwridnfc indudingi e-mail ctrnfirrftrtfon,tf any.I hereby certify under pwrity of perjury that:I amthe lawful representee of the biislhess entity referenced (n thisBid form,that I have authority to bidforthat entity and that all of the information and representations contained herein are true and correct;to the SUBMITTEDTHi*/2 PAY OF pA^U**A./,2pjjb Company ,«-TelephofwNui EmaH-Add[pesr Tt5T ""T~ gV^r-g+T* l^SSL^r ifrJSis**J^-flg** ^ti j-i-t ••.-—*—-^-'''"*'— jayi^sieTliN 43 ~^°t3&l~&, ffe:|ff#i8iiS,29 prices to resurftee ftd Paris 6 resurface six (6)Har-Tru tenniscourts.Cfean surface, 6tons of new surface material (+/-10 tonsper court)u^ng laser ree^bllsh or imlnt^n the predse court stope _•"* hs&^$MW&(M/BM^mm nalferto UStt and toted m initial firmness.Alt wastes will beleftatOwner's sfcc{6)S»x StarIItennisnets witr center steps* Pompano Beach,a 33069 remove old] Spaaing t?install het pet posts* ooart near the feet (center Interior fends)kttitti and east sWes pnf#of 9*Tut% City of Miami one^olar logo printed on one r«w wiridscreen pfeoe. In&for $5 prelect?\Ve +>av|:a 30 year tradfe «sopd of survey each aistorrwr aft»every project and96%of our -Dry Courts,Inc.toatrusted cojteague '#'friend.Over68%of our ilast y^were km ex^ng customers or referrals.All ofour Project Managers have at teast 10 years of experience,it k o«r commitment to quality and pixrfessioralism that ted the American Sports Wb {A3$0 4MMteANfcto?&m imJMw$Bpm m tennis cojatxo^m&m foran unprBcedented 18 ttnseoitjve years.We rwe corr^letol 6,792+projects wfthout asingle lawsuft regardfng Quality or performance.Furtttermbre,as should be expected from atennis court contractor, we;^a*a licensed General Contractor,bondable arid Insured up to $3,000,000.00.If you have any flfwoujl ifei femal contract loir tfeguptedjwiD%fl^»rt^i|M3g.-29M, MairA^hisS National:r&rniwwm EXHIBIT 4 CONSTRUCTION CONTRACT "Resurfacing Tennis Clay Courts " RFP#PR20l5-29 THIS CONTRACT was made and entered into on this IZ day of ^Ahjjjfy^L^j 20 /&byandbetween\rfi&V~O/Uj COuAjT<,{INC.(hereafter referred t6 as "Contractor'1),and the City ofSouth Mfami (hereafter referred to as "Owner"),through Its City Manager (hereafter referredtoas "City"). WITNESETH: That,the Contractor,for theconsideration hereinafter fully setout hereby agrees with the Owner asfollows: I.The Contractor shall furnish all labor,materials,equipment,machinery,tools,apparatus,transportation and any other items necessary to perform all ofthe work shown on and described inthe Contract Documents and shall do everything required by this Contract andtheother Contract Documents hereinafterreferredtoasthe Work. 1 The Contract Documents,shall include this Contract,General Conditions to the Contract,if any,the drawings,plans,specifications and project manual,if any,any supplementary or special conditions,other documents referring to this contract and signed by the parties,the solicitation documents ("hereinafter referred to as "Bid Documents*')and any documents to which those documents refer which are used by the Owner as well as any attachments or exhibits that are made apartof any ofthe documents described herein. 3.The Contractor shall commence the Work to be performed under this Contract on a date to be specified in a Notice to Proceed and shall complete all Work hereunder within the length oftime set forth in the &* Contract Documents.S^ 4.The Owner hereby agrees to pay to the Contractor for the faithful performance of this Contract,subject ±//\f%^to additions and deductions as provided in the Contract Documents and any properly approved,written A^Q/r change orders,in lawful money of the United States,the amount oft &»»Dot*Amount \*m>^,y\I m^U^F^^^^Y'^ft'rfj ft-nnnrrinnnii ttMW0.W _>Lump Sum ("Contract \/ 5.The expenses of performing Work after regular working hours,and on Suhday and legal holidays shall be^s**-**-~ included in the Contract Price.The City may demand,at any point in time,that any part,or all,ofthe Work be performed after regular working hours.In such event,the Respondent shall have no right to additional compensation for such work.However,nothing contained herein shall authorize work on days and during hours that are otherwise prohibited by ordinance unless specifically authorized or instructed in writingbytheCity. 6.If theWork isexpected to require more than one month,the Owner shall make monthly partial payments to dieContractor on the basis ofa duly certified and approved schedule ofvalues for the Work performed during each calendar month by the Contractor,less the retainage (all as provided for In the Contract Documents),which istobewithheld by the Owner until completion and acceptance of the complete project inaccordancewiththis Contract andthe other Contract Documents anduntilsuch Work has been accepted bythe City. 7.Upon submission by the Contractor of evidence satisfactory tothe Owner that all labor,material,and other costs incurred by the Contractor in connection with the construction ofthe Work have been paid in full,and after compliance with the terms for payment provided for in the Contract Documents,final payment on account of this Contract shall be made within sixty (60)calendar days after the completion by the Contractor ofall Work covered by this Contract and the acceptance ofsuch Work by the Owner. 8.The Work shall be completed in30 working day<|n the event that the Contractor shall fail to complete theWork within the time limit stipulated in the Contract Documents,orthe extended time limit agreed upon,in accordance with the procedure as more particularly set forth in the Contract Documents, liquidated damages shall be paid by the Contractor at the rate of$1,500 dollars per day,plus any monies paid by the Owner tothe Consultant,if any,for additional engineering and inspection services,If any, associatedwithsuch delay. 9.Itis further mutually agreed between the parties hereto that if a Payment and/or Performance Bond ("Bond")is required and if,at any time afterthe execution of this Contract and the Bond forits faithful Thomas P.Pepe 02-23-15 44 performance and payment,the City shall deem the Surety or Sureties upon such bond(s)to be unsatisfactory,or if,for any reason such bond ceases to be adequate to cover the performance of the Work or payment to subcontractors and suppliers,the Contractor shall,at its expense within five (5) business days after the receipt of notice from the City so tado,furnish an additional bond or bonds in such form and amount and with such Surety or Sureties as shall be satisfactory to the City.In such event, no further payment to the Contractor shall be deemed to be due under this Contract until such new or additional security for the faithful performance of the Work Is furnished in the manner and in the form satisfactory tothe City. IO.No additional Work or extras shall be done unless the same is duly authorized in writing,and in advance of the wor^.by appropriate action by theCity and in accordance with the Contract Documents. II.The date that this contract was "made and entered into"and its effective date is the date that the contract is the signed by the City or,if the contract is required to.be approved bv resolution ofthe City Commission,then the Effective Date is the date ofthe resolution approving the Contract whichever is the later date. IN WITNESS WHEREOF,the parties hereto have executed this Contract on the day and date set forth next to their name below and may be signed in one or more counterparts,each ofwhich shall,without proof or accounting fortheother counterpart,be deemed an original Contract CONTRACTOR:J^r-O^k)Co^TJj ItJt Signature:^~gKg>-^L^rVK' Print Signatory's Name:1&•Iyirt Tide of Signatory:S£C<L£ Signature:. Thomas F.Pepe 02-23-15 Maria Menendez (EityClerk Read andApprbved asto Form, Legality,andExecution Thereof: City Attorney \ft-twfi £/£l3 LTTo'C OWNER:CITY % 45 EXHIBIT 5 CONSTRUCTION CONTRACT GENERAL CONDITIONS "Resurfacing Tennis Clay Courts " RFP #PR2015-29 ARTICLE I-DEFINITIONS WheneverusedintheseGeneralConditionsorinthe other ContractDocuments,the following terms shall have the meaning indicated.These definitions shall always apply when the section ofthe Contract specifically refers to thisArtideforthepurposeofinterpretingawordorgroupofwordsinthatsectionoftheContractDocument However,whenthesectionofthe Contract,wherethewordtobe defined Is used,does not specifically refers to diis Article to define thewordorgroupof words,the definitions contained inthis Article shall not apply unless thewordorgroupof words,inthecontextof it ortheiruseintheContractDocumentin question,is/are ambiguous andopenfor interpretation.In addition,these definitions shall alsonotapplyto interpret termsina specific provision ofa Contract Documentifthat specific provisioncontainsa definition of these terms: Addenda:Writtenor graphic documents issued priortothe Bid Opening which modify orInterprettheContract Documents,Drawings and Specifications,by addition,deletions,clarifications or correction. Application for Payment:A form approved bythe CONSULTANT,ifany,ortheCity Manager which istobe used bythe CONTRACTOR in requesting progresspayments. Bid;Theofferor proposal ofthe Bidder submitted onthe prescribed form settingforththe prices andother termsforthe Work tobe performed Bidder:Any person,firmor corporation submitting a response totheOwner's soBcltation for proposals or bids forWork. Bid Documents!The solicitation for bids or proposals andall documents that make up die solicitation including the instructions,form of documents and affidavits. Bonds;Bid bond,performance and payment bondsand other Instruments of security,furnished by die CONTRACTOR anditssurety in accordance with theContract Documents andin accordance withthe laws of the State of Florida. Change Order.Awrittenordertothe CONTRACTOR signed bytheCity Manager authorizing an addition, deletion or revision inthe Work,oran adjustment In theContract Price ortheContractTime issued after execution of the Contract. WorkOrder Proposals:Written proposals from the CONTRACTOR inresponse t»orders or requestforwork basedontheScopeofthe Work provided bytheCitytothe CONTRACTOR.Theproposalincludeslineitem pricing,where there are multiple locations,andthe timeframe for completing die work. CnY:TheQty Manager fortheCityofSouth Miami.6130 Sunset Drive,South Miami,FL 33143,unless the context wherein the word Is usedshouldmore appropriately meantheCityofSouth Miami. Construction Observer:An authorized representative ofthe CONSULTANT,Ifany,orotherwisea representativeof the Qty assigned toobservethe Work performedandmaterialsfurnishedby the CONTRACTOR.The CONTRACTOR shall be notified inwritingofthe identity ofthis representative. Contract Documents:The Contract Documents shall include the Contract between the Owner and ihe Contractor,other documents listedin the Contract and modifications issued after execution of the Contract as wellasall Bid Documents including butnot limited tothe solicitation for Bid,CONTRACTOR'S Bid,the Bonds, Insurance endorsements,Insurance Certificates and policies,theNoticeof Award,theNoticetoProceed,the General Conditions,Special Conxfitlons,ifany,any Supplementary Conditions,the Technical Specifications, Drawings,induing any incorporated specifications,addenda tothe drawings issued priortoexecutionofthe Contract;ChangeOrders,Construction Change Directives andanywritten order foraminorchangeinthe Work,andwritten modifications toanyoftheContract Documents. Contract Price:Thetotal moneys payable tothe CONTRACTOR pursuant to thetermsoftheContract Documents, Contract Tfrne;Thenumberofcalendar days statedintheContractforthe completion of the Work. Contracting Officer:The individual who Is authorized to sign thecontractdocumentsonbehalfofthe OWNER. CONTRACTOR:The person,firm or corporation with whom the OWNER hasexecutedthe Contract. CONSULTANT;Theperson identified asthe CONSULTANT inthe Supplementary Conditions or,ifnone,then CITY'S designated representative as identified In the Supplementary Conditions. Thomas F.Papa 02-23-15 4* Dag A period of twenty-four hours measured from the beginning ofthe dayatiiOl am and itshall be presumed to be a calendar day unless specifically designated as a business day. Days:The number oftwenty-four (24)hour periods following the event to which the word "days"refers commencing at IZ-OI am atthe start ofthe next day.Therefore,in computing any period oftime prescribed or allowed by the Contract Documents,the day ofthe act,event or defuik from which the designated period of time begins to run shall not be included.The last day ofthe period so computed shall be included unless It Is a Saturday,Sunday or legal holiday,in which event the period shall run until the end ofthe next business day that Is nota Saturday,Sunday or legal holiday. Defective Work;Workthat Is unsatisfactory,faulty,or deficient inthatit does not conform tothe Contract Documents,or does not meet the requirements ofany applicable inspection,reference standard,testorapproval referred to in theContract Documents,or has been damaged prior tothe CONSULTANTS recommendation of final payment (unless responsibility for the protection thereof has been delegated to the Owner);substitutions that arenot properly approved and authorized,any deficiency intheWork,materials and equipment;materials and equipment furnished under the Contract that arenot good quality and newunless otherwise required or permitted bytheContract Documents. PrewingK The drawings which show the character and Scope oftheWorktobe performed and which have been prepared or approved by die CONSULTANT,or If none,thenby an architect or engineer hired bytheCityand are referred to in die Contract Documents, field Order;A written orderissued bythe CONSULTANT which clarifies or interprets the Contract Documents in accordance with Paragraph 9,3 or orders minor changes intheWorkin accordance with paragraph 10.2. ttodifteatiQn;(a)A written amendment ofthe Contract Documents signed by both parties,(b)a Change Order signed byboth parties,(c)a written clarification or interpretation if issued bythe CONSULTANT in accordance with paragraph 93 or (d)awrittenorder for minor change or alteration intheWork issued bythe CONSULTANT pursuant to Paragraph 10.2.A modification may onlybe issued after execution ofthe Contract,it mustbe in writing and signed bythe party against whomthe modification is sought tobe enforced Nonconforming Work means work thatdoesnotconformtotheContractDocumentsand Includes work that is unsatisfactory,faulty,or deficient orthatdoes not meet the requirements of any applicable inspection,reference standard,test,orthatdoesnotmeetany approval required by,or referred to in,the Contract Documents,or workthat has been damaged priorto CONSULTANTS recommendation of final payment (unless responsibility for the protection thereof has been assumed m writing byQTY). Notice of Awaro^The written notice by CITY tothe apparent successful Bidder stating that upon compliance with the conditions precedenttobe fulfilled by itwithinthetime specified,CITY will executeand deliver theContract to him. Noticeto Proceed?Awrittennotice given byCITYto CONTRACTOR (with copy to CONSULTANT)fixing the dateon which the Contract Time shall commence torun and on which CONTRACTOR shall start to perform its obligations undertheContractDocuments. £exSQa«An Individual or legal entity. £&$££Theentire construction operationbeingperformedas delineated intheContract Documents. ts&tefc Hie term "policy"asusedintheContractDocuments shall meanthe insurance binder,If It is Issued,the declaration page ofthe policy andthe bodyofthe policy,including a)!endorsements. RFP:Requestfor Proposal, Scopft of S«rvlrfl*.This phrase referstothescopeofthe services orworktobe performed andithasthe same meaningasScope of the Work unless the context inwhichthephaseisused clearly means otherwise Shop Drawings:All drawings,diagrams,illustrations,brochures,schedules andotherdatawhichare prepared by theCONTRACTOR,a Subcontractor,manufacturer,supplier,or cfistributor,andwhich illustrate theequipment, materialor someportion of the work andasrequiredbytheContractDocuments. SftSj&si Physical examples which illustrate materials,equipment or workmanship and establish standards bywhich theWork will be fudged. Specifications:Those portions ofthe Contract Documents consisting ofwrittentechnical descriptions of materials,equipment,construction systems,standards and workmanship as applied totheWork. Subcontractor;An Individual,firmorcorporation having adirectcontractwith CONTRACTOR orwithany other Subcontractor fortheperformanceofapart of the Work attheconstructionsite. Substantial Completion:Thedate,ascertifiedbytheCONSULTANT,whentheconstructionoftheProjectora certifiedpart thereof issufficientlycompleted,in accordancewith the Contract Documents,sothat the Projecttor asubstantial part,canbeutilizedfor the purposesforwhichitwasIntended without restriction or limitation to any degree,otherthanfortherepair of minor"punch fist"items;or If therebenosuch certification,the date when final paymentisduein accordance with paragraph 14.9.However,in noevent shall theprojectorportion thereof,bedeemedtobe substantially completed until a certificate of occupancy or certificate ofuseis lawfully Thomas F.Pepe &2-23.IS 47 issuedbythe applicable governmental agency.Acertificateof Substantial Completion,issuedbythe CONSULTANT,shaB be null and void ifitis based on false,misleading or inaccurate information,fromany source, or when it would not have been issue but for the consideration of Work that is diereafcer found to be defective to adegreegreaterthanthatwhichwould normally tobeconsideredbytheCitytobe minor "punch list"work. SuojIigTi Any person or organization whosupplies materials or equipment forthe Work,including the fabrication ofanitem,butwhodoesnotperformlaboratthesiteofthe Work. SiCfiSyi The individual orentitywhoisanobligorona Bond andwhoisboundwiththe CONTRACTOR for the full and faithful performance oftheContractandforthe payment of all labor,servicesand materials usedonthe project Woric Anyand all obligations,dutiesand responsftrillties necessary forthe successful performance and completion of the Contract* Notice:The term "Notice"asusedhereinshallmeanandincludeall written notices,demands,instructions. claims,approvals and disapprovals required to obtain compliance with Contract requirements.Writtennotice shall be deemed to have been duly served if delivered inperson to the individual ortoa member ofthe firm orto an officer ofthe corporation for whom itis intended,ortoan authorized representative of such individual,firm,or corporation,orifdelivered atorsentbyregistered mail tothelast known business address.Unless otherwise statedin writing,anynotice to or demand upon die OWNER underthisContract shall be delivered totheCity Manager andthe CONSULTANT. ARTICLE 2 -PRELIMINARY MATTERS Award; 2.1 TheCITYreservesthe right to reject any and all Bids,at its sole discretion.Bids shallbeawarded bythe CITY tothelowest responsive and responsible Bidder.NoNoticeofAward shall be gjfren untilthe CITY hasconcludedits investigation,asitdeems necessary,to establish,to the satisfaction ofthe CITY, which Bidder isthemost responsive and responsible ofallthe Bidders tocompletetheWork within the timeprescribedand in accordancewiththe Contract Documents.The CITY reservestherighttoreject the Bid ofanyBidderwho Is not believed to be,k\thesolediscretionand satisfaction oftheCity,tobe sufficiently responsible,qualified and financial ableto perform die work.In analyzing a Bid,the CITY may alsotakeintoconsiderationalternateandunit prices,if requestedbytheBidforms.Ifthe Contract is awarded,theCITYshallissuetheNoticeofAwardandgivethe successful Biddera Contract for executionwithinninety(90)dayafteropeningof Bids. Execution of Contract! 2.2Atleastfourcounterpartsofthe Contract,the Performance and Payment Bond,the Certificates of Insurance,die Binder of Insurance if issued,the Insurance Declaration Page ifnot included inthe Policy of Insurance,the Policy of Insurance requiredbythe Contract Documents,thewritten notice of designated supervisor or superintendent asprovided in Section 6,1 oftheGeneralConditionsandsuch other Documents asrequiredbytheContract Documents shaft beexecutedand delivered by CONTRACTOR tothe CITY withinten (10)calendar daysofreceiptoftheNoticeof Award.AContractDocumentthat requires the signature ofaparty may be executed incounterpartsseparately by each ofthepartiesand,in such event,eachcounterpart separately executed shall,withoutproofor accounting forthe other counterpart be deemed an original Contract Document. Forfeiture of Bid Security/Performance and Payment Bond,if any ara required bythe applicable RFP! 2.3 Within ten (10)calendar days of being notified ofthe Award,CONTRACTOR shall furnish a Performance Bond anda Payment Bond containing all the provisions ofthe Performance Bond and Payment Bond attached. 2.3.1 Each Bond shall beintheamountofone hundred percent (100%)oftheContract Price guaranteeing to OWNERthe completion and performance oftheWorkcoveredinsuchContract as wefl as full payment of aU suppliers,material man,laborers,or Subcontractor employed pursuant tothisProject Each Bond shall be with a Surety company whose qualifications meetthe requirements ofSections 13.4,23.5,and 2.3.6. 2.3.2 Each Bond shall continue in effect for five years after final completion and acceptance oftheWork with the liability equal toone hundred percent (100%)of die ContractSum. 2.33 Pursuant tothe requirements of Section 255.05(I),Florida Statutes,CONTRACTOR shall ensure thatthe Bond(s)referenced above shall be recorded in the public records of Miami-Dade County andprovide CITY with evidence ofsuch recording. Thomas P.Pepe 02.23-15 48 2.3.4 Each Bond must be executed by asurety company authorized todobusiness in the State of Florida as a surety,having a resident agent in die State of Florida and having been in business with arecord of successful continuous operation for a least five (5)years. 133 Tlte surety company shall hold acurrent certificate ofauthority as acceptable surety on federal bonds inaccordance with die United States Department of Treasury Circular 570,current revisions. 23.6 The CfTY shall only be required to accept a surety bond from a company with a rating A.VII or better. 237 Failure ofthe successful Bidder to execute and deliver the Contract,and deliver the required bondsand Insurance documents shall be cause fortheCITYto annul theNoticeofAwardand declare the Bid and any security therefore forfeited. Corrtractor's Pre-Start Representations 2.4 CONTRACTOR represents that it has famifiarized itself with,and assumes full responsibility for having familiarized itself with the nature and extentofthe Contract Documents,Work,locality,and with all local conditions and federal,state and local laws,ordinance,rules and regulations that may in any manner affect performance ofthe Work,and represents thatit has correlated its study and observations with the requirements ofthe Contract Documents.CONTRACTOR also represents thatit has studied all surveys and investigations,reports of subsurface and latent physical conditions referred to in the specifications and made such additional surveys and Investigations as Itdeems necessary for the performance ofthe Work reflectedintheContractDocumentsandthathehascorrelatedtheresultsofallsuch data,with therequirementsoftheContractDocuments. Commencement of Contract Tim« 23 The ContractTimeshall commence torunonthedatestatedin the Notice to Proceed. Starting the Prefect: 2.6 CONTRACTOR shall startto perform its obligations undertheContract Documents onthe date the Contract Time commences to run.NoWork shall bedoneatthesite (as defined inArticle I),prior to the date on which the Contract Time commences to run,except withthe written consent ofthe CITY. BeforeStartingConstruction: 2.7 Before undertaking each partofthe Work,CONTRACTOR shall carefully studyandcompare the Contract Documents and check and verify pertinent figures shown thereon and all applicable field measurements and conditions.It shal atoncereportin writing toCONSULTANTany conflict,error,or discrepancy which it may discover.Neither die OWNER nor the CONSULTANT shall be liable for any harm,damage orloss suffered byCONTRACTORasaresultofits failure todiscoverany conflict,error, or discrepancy In die Drawings or Specifications nor shall theCONTRACTORbeentitledtoany compensationforany harm,damage orlosssufferedbythe CONTRACTOR due to any conflict,error, or discrepancy intheContract Documents. ScheduleofCompletion; 2.8 Within Five (5)business days after delivery oftheNoticeto Proceed byCITYtoCONTRACTOR, CONTRACTOR shall submitto CONSULTANT for approval,an estimated construction schedule Indicating the starting and completion dates ofthe various stages oftheWork,anda preliminary schedule of Shop Drawing submissions.The CONSULTANT shall approve this schedule or require revisions theretowithinseven(7)calendar daysofitssubmittal If thereismorethanoneCONTRACTOR involved intheProject die responsibility for coordinating the Work of all CONTRACTORS shall be providedin the Special Conditions. 2.9 Within five (5)business days after defivery oftheexecutedContact byCITYto CONTRACTOR,but beforestartingthe Work atthe site,a pre-construction conference shall beheld to reviewtheabove schedules,to establish procedures for handling Shop Drawings andother submissions,andfor processing Applications for Payment andto establish a working understanding betweenthe parties astothe Project.Presentatthe conference will bethe CITY'S representative,CONSULTANT,Resident Project Representatives,CONTRACTOR anditsSuperintendent. Qualifications of Subcontractors.Material men and Suppliers: Thomas F.Pep* 02-23-15 49 2.10 Within five (5)business daysafter bid opening,the apparent lowest responsive and responsible Bidder shafl submittothe CITY andthe CONSULTANT foracceptancealistofthenamesofSubcontractors and such other persons and organizations (including thosewhoareto furnish principal itemsof materials or equipment)proposedforthoseportionsoftheWorkasto which die identity of Subcontractors and other personsand organizations mustbesubmittedas specified intheContractDocuments.Within thirty(30)calendar daysafter receiving the list,the CONSULTANT will notify the CONTRACTOR in writing if eitherthe CITY orthe CONSULTANT has reasonable objectiontoanySubcontractor,person, ororganizationonsuch list The feilure ofthe CITY or the CONSULTANT tomakeobjectiontoany Subcontractor,person,or organization onthelistwithin thirty(30)calendar days ofthereceipt shall constitutean acceptance ofsuch Subcontractor,personor organization.Acceptance ofanysuch Subcontractor,person or organization shall notconstituteawaiverofanyrightofthe CITY or the CONSULTANT to reject defective Work,material or equipment,or any Work,material orequipment notin conformance withtherequirementsoftheContractDocuments. 2.11 Jf,prior w the Notice of Award,theQTYorthe CONSULTANT has reasonable objection to any Subcontractor,person or organization listed,theapparentlow Bidder may,priortoNoticeof Award, submitanacceptablesubstitutewithoutan increase initsbidprice. 2.12 Theapparent silence oftheContract Documents astoanydetail,ortheapparent omission fromthemof a detailed description concerning anyWorktobedoneand materials tobe furnished,shaft beregardedas meaning thatonlybestpracticesareto prevail andonly materials and workmanship ofthebest quality are tobeusedinthe performance of the Work. ARTICLE 3-CORRELATlON.INTERPRETATION AND INTENT OF CONTRACT DOCUMENTS 3.1 It istheintentofthe Specifications and Drawings todescribeacompleteProject to beconstructedin accordancewiththe Contract Documents.The Contract Documentscomprise the entire Contract between the OWNER andthe CONTRACTOR.They may bealteredonlybya modification as defined In Article I. 32 The Contract Documents are complementary;what is called for by one is as binding asif called forby all thedocuments.If CONTRACTOR finds a conflict,error or discrepancy inthe Contract Documents,it shall,before proceeding with theWork affected thereby,immediately call ittothe CONSULTANTS attentionin writing.Thevarious Contract Documentsarecomplementary;incaseof conflict,error or discrepancy,themorestringent interpretation andrequirementthat shall provide the maximum benefitto theOwner shall apply 3.3 Thewords"furnish"and "furnish and install","install",and provide"orwordswith similar meaning shafl be interpreted,unless otherwise specifically stated,to mean "furnish and install complete In place and ready for service". 3.4 Miscellaneous items and accessories which arenot specifically mentioned,but which are essential to produceacompleteandproperlyoperatinginstallation,orusablestructure,proviolng the indicated functions,shall be furnished and installed withoutchange intheContract Price.Such miscellaneous items and accessories shall beofthesame quality standards,including material,style,finish,strength,class, weight andother applicable characteristics,as specified forthemajorcomponent of which the miscellaneous Item oraccessoryisan essential part,and shall be approved bythe CONSULTANT before Installation.The above requirement isnot intended to include major components not covered byor inferable fromthe Drawings and Specifications. 35 TheWorkof all trades under this Contract shall be coordinated bythe CONTRACTOR in such a manneras obtain thebest workmanship possible fortheentire Project,and all components of die Work shall be installed orerectedin accordance withthebest practices of the particular trade. 3.6 The CONTRACTOR shafl be responsible for making the construction of habitable structuresunderthis Contractrain proof,andfor making equipment and utility installations properly perform the specified function,h*the CONTRACTOR is prevented from complying with this provision duetothe Drawings or Specifications,the CONTRACTOR shall Immediately notify the CONSULTANT in writing of,such limitations before proceeding with construction intheareawherethe problem exists. 3.7Manufacturer's literature,when referenced,shallbedatedand numbered andisintended to establish the minimum requirementsacceptable.Wheneverreferenceis given to codes,or standard specifications or otherdata published by regulating agencies or accepted organizations,including butnot limited to National Electrical Code,applicable State Building Code.Florida Building Code,Federal Specifications, ASTM Specifications,various institute specifications,andthe like,it shall be understood that such reference istothelatestedition including addenda in effect on the dateoftheBid Thomas P.P&pft 0243-15 50 3.8 Brand names where used inthe technical specifications,are intended to denote the standard or quality requfred forthe particular material orproductTheterm "equal"or "equivalent",whenusedin connectionwith brand names,shall be interpreted tomeana material orproductthatis similar andequal in type,quality,size,capacity,composition,finish,color and other applicable characteristics tothe material orproduct specified bytrade name,andthatis suitable forthesameuse capable of performing thesame function,inthe opinion ofthe CONSULTANT,asthe material or product so specified.Proposed equivalent itemsmustbe approved by CONSULTANT beforetheyare purchased or incorporated m the Work.(Whena brand name,catalog number,model number,orother identification,isusedwithoutthe phrase "or equal",theCONTRACTOR shall usethe brand,makeandmodel specified). 3.9 Throughout this agreement the male pronoun may be substituted for female and neuter and vice versa andthe singular wordssubstitutedfor plural and plural wordssubstitutedfor singular wherever applicable. 3.10 All technical interpretations shall bemadebytheCONSULTANTassetforthinSection9.3below, 3.11 The CONTRACTOR shall have advised the CONSULTANT,prior to performing anywork involving a conflict in the Contract Documents and the CONSULTANT shall make the final decision as to which of thedocuments shall take precedence.Intheeventthatthereisa conflict betweenoramongthe Contract Documents,onlythe latest version shall apply and thelatestversion ofthe Contract Documents.TheCONSULTANT shall usethe following listofContractDocumentsasaguideThese documentsaresetforthbelowintheorderoftheir precedence sothat all die documents listed abovea given document shouldhaveprecedence over allthedocumentslistedbelow it (a)ChangeOrders (b)Amendments/addenda to Contract (c)Supplementary Conditions,ifany (d)Contract withallExhibits thereto (e)Genera!Conditions (f)Written or figured dimensions (g)Scaleddimensions (h)Drawings ofalargerscale (I)Drawings of a smallerscale fl)Drawings and Specifications aretobe considered complementary to each other ARTICLE 4-AVAfLABILITY OF LANDS SUBSURFACE CONDITIONS REFERENCE POINTS Availability of Land?; 4.1 TheOWNER shafl furnish,as indicated intheContract Documents,the lands uponwhichthe Work is to bedone,rights-of-way foraccessthereto,andsuchother lands whichare designed fortheuseof the CONTRACTOR.Easements for permanent structuresor permanent changes In existingfacilities wilt be obtained and paid forbytheOWNER,unless otherwise specified intheContract Documents.Other accesstosuch lands or rights-of-way fortheCONTRACTOR'Sconvenience shall bethe responsibility of the CONTRACTOR- TheCONTRACTOR shall providefor all additional lands and access theretothatmaybe required for temporary construction facilities or storage of material and equipment 4.2TheCITY will,upon request furnish tothe Bidders,copies of all available boundary surveys and subsurface tests at no cost Suta»rfe:c Cc»odiitiffn%' 4.3TheCONTRACTOR acknowledges thathe has investigated prior to bidding and satisfied himself asto the conations affecting die Work,including butnot limited tothose bearing upon transportation, disposal,handling andstorageof materials,availability of labor,water,electricpower,roadsand uncertainties of weather,river stages,tides,water tables or similar physical conditions atthesite,the conformationandconditionsoftheground,the characterofequipmentand facilities needed preliminary to andduringprosecution of the Work.The CONTRACTOR furtheracknowledgesthathehassatisfied himself asto die character,quality and quantity of surface and subsurface materials or obstacles tobe encounteredinsofarasthis information is reasonably ascertainable fromaninspectionofthe site, indudng allexploratoryworkdonebythe OWNER/CONSULTANTonthesiteorany contiguous site, aswellasfrom Information presentedbythe Drawings and Specifications madepartof this Contract or anyother information made available toit prior to receipt of bids.Any failure bythe CONTRACTOR to acquaintitselfwith the available Informationshallnotrelieveitfromresponsibilityforestimatingproperly the difficulty or costof successfully performing Work.TheOWNER assumes no responslbifoy forany Thomas P.Pope 02-23-15 51 conclusions or interpretations made bythe CONTRACTOR onthe basis ofthe information made available by the OWNER/CONSULTANT. Differing SiteConditions! 4.4The CONTRACTOR shall within forty-eight (48)hoursof Its discovery,andbeforesuchconditionsare disturbed,notifythe CITY in writing,of. 4.4.1 Subsurface or latent physical conditions atthesite differing materially fromthose indicated inthe Contract Documents,and 4.4.2 Unknown physical conditions atthe site,ofan unusual nature,differing materially fromthose ordinarily encounteredand generalfy inherentinWorkofthecharacter provided forinthis Contract The CITT shall prompdy investigate the conditions,andifit finds thatsuchconditions domateriallydiffer to the extent astocauseanincrease or decreaseIn the CONTRACTOR'S cost of,or thetimerequiredfor,performanceofanypartofthe Work underthis Contract an equitableadjustmentshallbemadeandthe Contract modified inwriting accordingly. 4.5 No claim ofthe CONTRACTOR underthis clause shall be allowed unless the CONTRACTOR has given thenoticerequiredin4.4above;provided,however,thetimeprescribedtherefore may beextendedby the CITY,butonlyifdonein writing signed by die City Manager orthe CONSULTANT. ARTICLE 5 -INSURANCE Contractor shall comply withthe insurance requirementssetforthinthe SupplementaryConditionstothe Contract ARTICLE 6-CONTRACTORS RESPONSIBILITIES Superyfeiftn am}Superintendents; 6.1 The CONTRACTOR shall supervise anddirectthe Work.It shall be solely responsible forthe means, methods,techniques,sequencesandproceduresof construction.The CONTRACTOR shall employand maintain a qualified supervisororsuperintendent(hereinafterreferredtoas"Supervisor"atthe Work sitewho shall bedesignatedinwritingby the CONTRACTOR,beforetheCONTRACTORcommences theWorkand within thetimerequiredbythe Contract asthe CONTRACTOR'S representative atthe site.TheSupervisoror so designated shall have full authoritytoacton behalf oftheCONTRACTORand all communications given tothe Supervisor shall beas binding asif given tothe CONTRACTOR.The Supervisors)shall be present ateachsiteatalltimesasrequiredtoperformadequate supervision and coordinationofthe Work.(Copiesofwritten communications given tothe Supervisor shall be mailed to theCONTRACTOR'Shomeoffice). 6,1.1 TheCONTRACTOR shall keeponerecordcopyofall Specifications,Drawings,Addenda. Motfifications and Stop Drawings atthesiteatalltimesandingood order andannotatedtoshow all changes made during the construction process.These shall be available tothe CONSULTANT andany CITY Representative atall reasonable times.Asetof "As-Built"drawings,as well asthe original Specifications,Drawings,Addenda,Modifications and Shop Drawings withannotations, shallbemade available totheCityatalltimesand It shallbedelivered to die CITY upon completionofthe Pro|ect Labor.Materials and Equipment: 6.2 Hie CONTRACTOR shall provide competent suitably qualified personnel tolayouttheWorkand performconstructionasrequiredbytheContract Documents,It shall atalltimes maintain good disciplineand order at the site. 6.3The CONTRACTOR shall furnish all materials,equipment labor,transportation,construction equipment and machinery,tools,appliances,fuel,power,light heat,local telephone,waterand sanitary facilities and allother facilities and Incidentals necessary forthe execution,testing,initial operationand completion of the Work. 6.4 All materials and equipment shall be new,exceptas otherwise provided in theContract Documents.When special makes orgradesof material which are normally packaged bif thesupplieror manufacturer are specified or approved,such materials shalf be delivered tothe site in their original packages or containers withsealsunbrokenandlabels intact 65 All materials andequipment shall be applied,Installed,connected,erected,used,cleaned and conditioned in accordance withthe instructions ofthe applicable manufacturer,fabricator,or processors,exceptas otherwise provided fn the Contract Documents. Work.Materials.Equipment Produces and Sub&titudnns: Thomas F.Pepe 02-13-15 52 6.6 Materials,equipment and products incorporated in the Work must be approved for use before being purchased bythe CONTRACTOR,The CONTRACTOR shall submit tothe CONSULTANT alistof proposed materials,equipment or products,together with such samples as may be necessary for themto determine their acceptability and obtain their approval,within ninety (90)calendar days after award of Contract unless otherwise stipulated in the Special Conditions.No request for payment for "or equal" equipment will be approved until this list has been received and approved bythe CONSULTANT. 6.6.1 Whenever a material,article or piece of equipment is identified on the Drawings or Specifications by reference to brand name or catalog number,it shall be understood that this is referenced for the purpose of defining the performance orother salient requirements and thatother products of equal capacities,quality and function shall beconsidered The CONTRACTOR may recommend the substitution ofa material,article,or piece of equipment of equal substance and function for those referred tointhe Contract Documents by reference to brand name or catalog number,and if,In the opinion of die CONSULTANT,such material,articter or piece of equipment Is of equal substance and function tothat specified,the CONSULTANT may approve its substitution and use bythe CONTRACTOR.Incidental changes or extra component parts required to accommodate the substitute will be made bythe CONTRACTOR without a change inthe Contract rVice orthe Contract Time. 6.62 No substitute shall be ordered or installed without the written approval ofthe CONSULTANT who shall be the judgeof quality. 6.63 Delay caused by obtaining approvals for substitute materials shall notbe considered justifiable groundsforan extension of constructiontime. 6.6.4 Should any Workor materials,equipment or products not conform to requirements ofthe Drawings and Specifications or become damaged during the progress oftheWork,such Workor materials shall be removed and replaced,togetherwith any Work disarranged by such alterations, atanytimebefore completion and acceptance oftheProject AB such Work shall bedoneatthe expense ofthe CONTRACTOR. 6.65 No materials or supplies for theWork shall be purchased bythe CONTRACTOR or any Subcontractor subject to any chattel mortgage or under a conditional sale orother agreement by which aninterestis retained bythe Seller.The CONTRACTOR warrants thatthey have good tide to all materials and supplies usedbythem in theWork. 6.6.6 Non-conforming Work:TheCityof South Miami may withhold acceptance of,orrejectitems which are found upon examination,nottomeetthe specification requirements or conform tothe plans and drawings.Upon written notification of rejection,items shall be removed or unlnstalled within H^e (S)business days bythe CONTRACTOR at his own expense and redelivered andfor reinstalled at his expense.Rejected goods left longer than thirty (30)calendar days shall be regarded as abandoned and the CITY shall have the right to dispose of diem asitsown property and the CONTRACTOR thereby waives any daim tothegoodorto compensation of any kind for said goods.Rejection for non-conformance or failure tomeet delivery schedules mayresultin the CONTRACTOR being found in default 6.6J In caseof default bythe CONTRACTOR,the Qty ofSouth Miami may procure the articles or servicesfromothersourcesandholdtheCONTRACTOR responsible foranyexcesscosts occasioned or incurred thereby. 6w6.8 TheCITY reserves therightintheevent die CONTRACTOR cannot provide anitem(s)or service(s)inatimely manner as requested,to obtain thegood and/or services fromother sources anddeducting the cost fromtheContract Price without violating die intent of the Contract Concerning Subcontractors: 6.7TheCONTRACTOR shall not employany Subcontractor,against whomtheCITYorthe CONSULTANT mayhave reasonable objection,nor wiH the CONTRACTOR be required to employ any Subcontractor whohasbeenacceptedbytheCITYandthe CONSULTANT,unless theCONSULTANT determinesthat there isgoodcausefordoingso. 6.8TheCONTRACTOR shall be folly responsible for all actsand omissions ofits Subcontractors andof persons and organizations directly or indirectly employedbyitand of persons and organizations for whoseactsanyofthemmaybe liable tothesameextentthattheyare responsible fortheactsand omissions of personsdlrecdyemployedbythem.NothingintheContractDocuments shall createany contractual relationship between OWNER or CONSULTANT andanySubcontractoror other personor organizationhavingadirect contract with CONTRACTOR,norshallitcreate any obligationonthepart of OWNERorCONSULTANTtopayortoseetopaymentofany subcontractor or other personor Thomas F.Pepe 02-23.15 53 organization,except as may otherwise be required by law.CITY or CONSULTANT may furnish to any Subcontractor orother person or organization,totheextent practicable,evidence of amounts paid to the CONTRACTOR onaccountof specified Work donein accordance withtheschedule values. 6.9The divisions and sections ofthe Specifications and the identifications of any Drawings shall not control the CONTRACTOR in dividing theWork among Subcontractors or delineating theWork performed by anyspecifictrade 6.10 The CONTRACTOR agrees to bind specifically every Subcontractor tothe applicable termsand conditions of the Contract Documents for the benefit of the OWNER. 6.11 All Work performed forthe CONTRACTOR bya Subcontractor shall be pursuant toan appropriate agreement between the CONTRACTOR andthe Subcono-actor. 6.12 The CONTRACTOR shall be responsible forthe coordination ofthe trades,Subcontractors material and men engaged upontheir Work. 6.12.1 TheCONTRACTOR shafl cause appropriate provisions tobeinsertedin all subcontracts relative to die Work tobind Subcontractors tothe CONTRACTOR bythe terms of these General Conditions and other Contract Documents insofar asapplicable totheWorkof Subcontractors, and give the CONTRACTOR the same powerasregards to terminating any subcontract thatthe OWNER mayexerciseoverthe CONTRACTOR underany provisions oftheContract Documents. 6.12.2 TheCITYorCONSULTANTwillnotundertaketosettleany differences betweenthe CONTRACTOR and their Subcontractors or between Subcontractors. 6.12.3 Ifintheopinion of the CONSULTANT,anySubcontractorontheProjectproves to be incompetentorotherwise unsatisfactory,they shall be promptly replaced bytheCONTRACTOR ifandwhendirectedbytheCONSULTANT Inwriting. 6.12A Discrimination:Noaction shall betakenbytheanysubcontractorwith regard tothefulfilmentofthe termsofthe subcontract,including the hiring andretentionofemployeesforthe performance of Work thatwould discriminate against anypersononthebasisof race,color,creed,religion,national origin,sex, age,sexual orientation,familial statusor disability.This paragraph shall bemadeapart of the subcontractor's contract with die Contractor. PatentFeesandRoyalties! 6.13 TheCONTRACTOR shall pay all license fees and royalties and assume ail costs incident totheuseof any invention,design,processor device which is thesubjectofpatentrightsorcopyrightsheldbyothers.He shall Indemnify and hold harmless theOWNER and the CONSULTANT and anyone directly or indirectly employed byeitherofthemfrom against all claims,damages,losses andexpenses (including attorney's fees)arising outofanyinfringement ofsuch rights during orafterthe completion oftheWork,and shall defend all such claims in connection with any alleged infringement of such rights. 6.14 The CONTRACTOR shall be responsible for determining the application of patent and/orroyalty rights astoany materials,appliances,articles orsystemspriorto bidding.However,he shall notbe responsible forsuchdetermination onsystems which donot involve purchase bythemof materials,appliances and articles. Permits: 6.15 TheCONTRACTOR shall secure and pay for ail construction permits and licenses and shall pay for ail governmental charges and inspection fees necessary forthe prosecution of the Work whichare applicable at die timeofhis Bid.When such charges are normally madebytheCITYandwhenso stated inthe Special Conditions,there will beno charges totheCONTRACTOR.The QTY shall assist the CONTRACTOR,when necessary,in obtaining such permits and licenses.The CONTRACTOR shall also pay all public utility charges. Electrical Powerand Lighting: 6.16 Hectrical power required during construction shall be provided by each prime CONTRACTOR as required by it This service shall be installed bya qualified electrical Contractor approved bythe CONSULTANT.Lighting shall be provided bytheCONTRACTORin all spaces at ail timeswhere necessary forgoodandproper workmanship,for inspection orforsafety.Notemporarypower shall be usedofftemporary lighting lines without specific approval ofthe CONTRACTOR. Lawsand Regulations: Thomas F.Pepa 02-23-IS 54 6.17 The CONTRACTOR shall comply with all notices,laws,ordinances,rules and regulations applicable to the Work.If the CONTRACTOR observes thatthe Specifications or Drawings are at variance therewith, it shafl give the CONSULTANT prompt written notice thereof,and any necessary changes shafl be adjusted byan appropriate modification.Ifthe CONTRACTOR performs anyWork knowing Ittobe contrary to such laws,ordinances,rulesand regulations,andwithoutsuchnoticetotheCONSULTANT, It snail bear all costs arising there from;however,it shafl notbeits primary responsibility to make certain thatthe Drawings and Specifications are In accordance with such laws,ordinances,rules and regulations. Discrimination: 6.17A No action shall be taken bythe Contractor with regard tothe fulfilment ofthe terms ofthe Contract, including the hiring and retention of employees forthe performance ofWorkthatwould discriminate against any person onthe basis of race,color,creed,religion,national origjn,sex,age,sexual orientation, familial statusor disability. Taxes; 6.1 BCostofallapplicable sales,consumer use,andothertaxesforwhichthe CONTRACTOR islableunder the Contract shall be included inthe Contract Price stated bythe CONTRACTOR. SafetyandProtection; 6.19 The CONTRACTOR shall be responsible for initiating,maintaining and supervising all-safety precautions and programs in connection withthe Work,They shafl take all necessary precautions forthe safety of. and shall provide the necessary protection to prevent damage,injury or loss to: 6.19.1 All employees and other persons,who may be affected thereby, 6.19.2 All theWork and all materials or equipment tobe incorporated therein,whether in storage onor offthe site,and 6.19.3 Other property atthesiteor adjacent thereto,including trees,shrubs,lawns,walks,pavements, roadways,structures and utilities not designated for removal,relocation or replacement inthe course of construction. 6.20 The CONTRACTOR shall designate a responsible member oftheirorganization atthesitewhoseduty shall bethe prevention of accidents.This person shall bethe CONTRACTOR'S Superintendent unless otherwise designated In writingbythe CONTRACTOR totheCITY. Emergencies; 6.21 In emergencies affecting the safety of persons ortheWorkor property atthe site or adjacent thereto, the CONTRACTOR,without special instruction or authorization fromthe CONSULTANT or CITY,is obligated toactat his discretion,to prevent threatened damage,injury or loss.He shall give the COhSULTANT prompt written notice of any significant changes intheWorkor deviations from the Contract Documents caused thereby.Ifthe CONTRACTOR believes thatadditional Work done byhim in anemergencywhicharosefromcausesbeyondhiscontrol entides him toan increase in the Contract Price oran extension ofthe Contract Time,hemaymakea claim thereforeas provided in Articles 11 and 12. Shop DrawingsandSamples: 6.22After checking and verifying all field measurements,die CONTRACTOR shall submit tothe CONSULTANT for review,in accordance withthe accepted schedule ofshopdrawing submissions,she (6)copies (oratthe CONSULTANT option,one reproducible copy)of all Shop Drawings,which shafl havebeen checked byand stamped withthe approval oftheCONTRACTOR.TheShop Drawings shall be numbered and identified as the CONSULTANT may require.The data shown onthe Shop Drawings shall be completewithrespectto dimensions,design criteria,materials of construction andthe like to enable the CONSULTANT toreviewthe information withoutany unnecessary investigation. 6.23 TheCONTRACTOR shall alsosubmittothe CONSULTANT forreview,with such promptness asto cause no delay inWork,all samples required bythe Contract Documents. All samples shafl havebeencheckedbyandstampedwiththe approval ofthe CONTRACTOR,identified clearly asto material,manufacturer,any pertinent catalog numbersand theuseforwhichintended. 6^4 At die time of each submission,theCONTRACTOR shall notify die CONSULTANT,in writing,of any deviations betweentheShop Drawings or samples andtherequirements ofdie ContractDocuments. 6.25 The CONSULTANT shall reviewwith responsible promptness Shop Drawings and Samples,buthis review shall beonlyforconformancewiththe design conceptoftheProjectandfor compliance withthe informationgiveninthe Contract Documents.Thereviewofaseparate item assuchwill not indicate Thomas P.Pepe 02-2MS 55 reviewofthe assembly in which theitems functions.The CONTRACTOR shall makeanycorrections required bythe CONSULTANT and shall returnthe required number ofcorrected copies of Shop Drawings andresubmitnew samples until the review is satisfactory tothe CONSULTANT.The CONTRACTOR shall notify the CONSULTANT,In writing ofanypriorShopDrawingor revisions to Shop Drawings thatare in conflict with each submission or re-submission.The CONTRACTOR'S stamp of approval on any Shop Drawings or sample shall constitute representation tothe CITY andthe CONSULTANT thatthe CONTRACTOR haseitherdeterminedand/or verified all quantities,dimension, field construction criteria,materials,catalognumbersandsimilardata or theyassume full responsibility fordoingso,andthattheyhave reviewed or coordinated eachShop Drawing or sample withthe requirementsoftheWorkandtheContract Documents. 6.26NoWork requiring asubmittalofaShop Drawing or sample shall be commenced until die submission has been reviewed and approved inwriting bythe CONSULTANT.AcopyofeachShop Drawing andeach approvedsampleshallbekeptingood order,inabook or binder,in chronological order or insuch other order requiredby the CONSULTANT in writing,bytheCONTRACTORatthesiteandshallbe available to the CONSULTANT. 6.27The CONSULTANTS reviewofShop Drawings or samples shall notrelievetheCONTRACTORfrom hisresponsibility foranydeviations from the requirements oftheContract Documents unless the CONTRACTOR has informed the CONSULTANT,In writingtoeach deviation atthetimeof submission andthe CONSULTANT has given written approval tothe specific deviation,nor shall any reviewbythe CONSULTANT relieve the CONTRACTOR from responsibility for errors or omissions in theShop Drawings or samples. 6.27A The CONTRACTOR shall be liable tothe OWNER forany addttional costordelaythat Is causedbyits failure to notify the CONSULTANT ofanyof said deviations or conflicts between Shop Drawings ordue to errors intheShopDrawings or samples. CleaningUp: 6.28 The CONTRACTOR shall clean up behind theWorkas much asis reasonably possible astheWork progresses.Upon completion ofthe Work,and before acceptance of final payment for the Projectbythe OWNER,the CONTRACTOR shall remove all his surplus and discarded materials,excavated material and rubbish as wefi as all other material and equipment thatdoesnotformapartofthe Work,fromthe property,roadways,sidewalks,parking areas,lawn and all adjacentproperty.In addition,the CONTRACTOR shall deanhis portion ofWork involved in any building underthisContractsothatno further cleaning bythe OWNER is necessary priortoits occupancy andhe shaft restore all property,both public and private,which hasbeen disturbed or damaged duringthe prosecution of die Worksoasto leavethewhole Work andWorkSiteinaneatand presentable condition. 6.29 Ifthe CONTRACTOR doesnotdeantheWork site,the CITY may deantheWorkSiteof die materials referred to in paragraph 6.28 and charge the cost to the CONTRACTOR,| Public Convenience and Safety:\ 6.30TheCONTRACTOR shall,atall times,conducttheWorkinsuchamanneras to insuretheleast i practicable obstruction to public travel The convenience ofthe general public and ofthe residents along f and adjacent totheareaofWork shall be provided for in a satisfactory manner,consistent withthe i operation and local conditions."Street Closed*signs shall be placed immediately adjacent to the Work,in j a conspicuous position,at such locations as traffic demands.At any time thatstreets are required tobe i dosed,the CONTRACTOR shall notify law enforcement agencies and in particular,the City of South Miami Police Department before the street is closed and again as soon as Itis opened.Access to fire I hydrants and other firs extinguishing equipment shall be provided and maintained at all times.j Sanitary frovisions; 6.31 The CONTRACTOR shall provide on-site office,and necessary toilet fedtldes,seduded from public observation,for use ofaB personnel on the Work Site,whether ornotin his employ.They shall be kept inadeanand sanitary condition and shall comply with the requirements and regulations ofthe Public Authorities having jurisdiction.They shafl commit no public nuisance.Temporary field office and sanitary facilities shafl be removed upon completion oftheWorkand the premises shall be left clean. Indemhificatipn; 632Contraaor shall comply with the indemnification requirements setforthinthe RFP andin EXHIBIT 2 of the Supplementary Conditions (Insurance and indemnification requirements). Thomas F.Pep* 01-23-15 56 6.33 In the event that any action or proceeding isbrought agunst OWNER or CONSULTANT byreason of any such claim or demand,CONTRACTOR,upon written notice from QTY shall defend such action or proceeding by counsel satisfactory to CITY.The indemnification provided above shall obligate CONTRACTOR to defend atits own expense orto provide for such defense,at OTY'S option,any and all claims of liability and ail suits and actions of every name and description that may be brought against OWNER or CONSULTANT,excluding onlythose claims thatallege that the injuries arose outofthe solenegligenceof OWNER or CONSULTANT. 6.34 The obligations ofthe CONTRACTOR under paragraph 633 shall not extend tothe liability ofthe CONSULTANT,its agents or employees arising outof (a)the preparation or approval of maps,drawings, opinions,reports,surveys,Change Orders,designs or specifications or (b)the giving ofortheMure to give directions or instructions bythe CONSULTANT itsagents or employees provided such actor omission isthe primary cause of injury or damage. 6.34A Allofthe forgoing indemnification provisions shall survive thetermofthe Contract to which these Genera]Conditions areapart Indemnification shall notexceedan amount equal tothetotal value of all insurance coverage requiredby Section 5.1 ofthisdocument Indemnification Is limitedto damages caused In wholeorinpartbyany act omission,ordefaultoftheContractor,theContractor'ssubcontractors, sub-subcontractors,materialmen,or agents of any tierortheir respective employees to the extent caused bythe negligence,recklessness,or intentional wrongful misconduct of die indemnifying party and persons employed or utilized bythe indemnifying partyinthe performance ofthe construction contract Responsibility for Connection to Existing Woric 635 It shall bethe responsibility oftheCONTRACTORtoconnectitsWorkto each partofthe existing Work,existing building or structure orWork previously installed as required by die Drawings and Specifications to provide acomplete Installation. 6.36 excavations,grading,fill,storm drainage,paving and any other construction or installations m rights-of- waysof streets,highways,public carrier lines,utilitylines,either aerial,surface or subsurface,etc.,shall be donein accordance with requirements ofthe special conditions.TheOWNER will be responsible for obtaining all permits necessary for theWork described in this paragraph 6.36.Upon completion of die Work,CONTRACTOR shall present to CONSULTANT certificates,intriplicate,from the proper authorities,stating thatthe Work has beendonein accordance withtheir requirements. 6.36.1 The CITY will cooperate withthe CONTRACTOR in obtaining action from any utilities or public authorities involved inthe above requirements. 6.36.2 TheCONSULTANT shall be responsible for obtaining elevations ofcurbsand gutters,pavement storm drakiaga structures,andotheritems which mustbe established by governmental departments assoonas grading operations are begun onthesite and,inany case,sufficiently early intheconstructionperiodtopreventany adverse effectontheProject Cooperationwith Governmental Departments.Pufrlic Utilities,Etc.: 6.37 TheCONTRACTOR shall be responsible for making all necessary arrangements with governmental departments,public utilities,pubic carriers,service companies and corporations (hereinafter referredto as '•third parties")owning or controlling roadways,railways,water,sewer,gas,electrical conduits, telephone,and telegraph facilities such as pavements,tracks,piping,wires,cables,conduits,poles,guys. &cH includingincidentalstructuresconnectedtherewith*that areencountered in the Work in order that such items are properly shored,supported and protected,thattheir location is identified andto obtain authorityfromthesethirdpartiesforrelocationifthe CONTRACTOR desirestorelocate die item.The CONTRACTOR shall give all propernotices,shall comply with all requirements ofsuchthird parties In the performance of his Work,shall permitentrance ofsuchthird parties on die Project inorderthatthey mayperformtheir necessary work,and shall payall charges andfeesmadebysuchthird parties fortheir work. 6.37.1 The CONTRACTOR'Sattention is called tothe feet thattheremaybe delays onthe Project due to work to be done bygovernmentaldepartments,publicutilities,and others In repairing or moving poles,conduits,etc The CONTRACTOR shall cooperatewith the abovepartiesinevery way possible,sothattheconstructioncanbecompleted in theleast possible time. 6.37.2 The CONTRACTOR shallhavemadeitself familiar with ail codes,laws,ordinances,and regulationswhichinanymanner affect those engaged or employedin the Work,or materialsand equipmentuseinoruponthe Work,or In anyway affect die conductofthe Work,andno plea of misunderstanding willbe considered on account of damage or delay causedbyhis ignorance thereof. Thomas R Peps 02-23-IS S7 Use Premises: 638 CONTRACTOR shall 'confine its apparatus,storageof materials,and operations ofits workmen to die limhs indicated by few,ordinances,permits and Erections of CONSULTANT andQTY,and shall not unnecessarily encumberanypartofthesite or anyareasoff site. 638.1 CONTRACTORshallnotoverload or permitany part ofany structure tobeloadedwithsuch weightas will endangerits safety,nor shall It subjectanyworktostresses or pressuresthatwill endanger it 6382 CONTRACTOR shall enforce therules and regulation promulgated by die CONSULTANT and OWNER as well astheir instructions with regard to signs,advertisements,fires and smoking. 638.3 CONTRACTOR shall arrange andcooperatewith CITY in routing and parking of automobiles of its employees,subcontractorsand other personnel,aswellasthatofthe material delivery trucks and other vehldes that cometo the Projectsite. 638.4TheCity wilt designate specific areasonthesitefor storage,parking,etc andthejobsite shall be fenced toprotecttheJobsiteandthe general public 638.5 TheCONTRACTOR shall furnish.Install andmaintainadequate construction officefadlities for all workers employed byitor by its Subcontractors.Temporary offices shall be provided and locatedwheredirectedandapprovedbythe CONSULTANT.All such facilities shall befurnished instrictaccordancewith existing governing regulations.Field offices shallincludetelephone futilities. Protectionof Existing Property Improvements: 638 Anyexistingsurface or subsurface improvements,suchas pavements,curbs,sidewalks,pipes or utilities, footings,or structures (including portionsthereof),treesandshrubbery,not indicated ontheDrawings ornotedinthe Specifications asbeingremoved or alteredshallbe protected fromdamageduring constructionoftheProject.Anysuch improvements damagedduringconstructionoftheProject shall berestoredat die expenseofthe CONTRACTOR toaconditionequal to that existing at the timeof award of Contract ARTICLE 7-WORK BY OTHERS. 7.1 The CITY mayperform additional WorkrelatedtotheProjectormayletother direa contractstherefor which shall contain General Conditions similar to these.The CONTRACTOR shall afford the other contractorswhoarepartiestosuchdirectcontracts(orthe OWNER,if it Is performing the additional Work itself),reasonable opportunity forthe introduction and storage of materials andequipmentandthe executionof Work,andshall properly connectandcoordinateitsWorkwith theirs. 72 Ifanypartofthe CONTRACTOR'S Work depends upon proper execution or results oftheWorkofany other contraaor orthe OWNER,the CONTRACTOR shall promptlyreporttothe CONSULTANT in writinganydefectsordeficienciesinsuch Work that render itunsuitablefor die CONTRACTOR'S Work. 73The CONTRACTOR shall do all cutting,fitting and patching oftheWorkthat may be required to make its several partscometogether properly andfitto receive or be received bysuchother Work.The CONTRACTOR shall not endanger any Workofothersbycutting excavating or otherwise altering their Work and shaH onlycutoraltertheirWorkwiththewrittenconsentofthe CONSULTANT andofthe other contractor whose work will be affected. 7.4 Iftheperformanceof additional Work fay other contractors or theOWNERisnotnotedinthe Contraa Documents priortothe execution of die Contractwrittennoticethereof shall be given tothe CONTRACTOR priortostartinganysuch additional Work.Ifthe CONTRACTOR believes that die performance ofsuch additional Workbythe OWNER orothers will cause the CONTRACTOR additional expenseorentities him toan extension ofthe Contraa Time,he may make a daim therefore asprovided In Articles 11 and 12. 7.5Where practicable,the CONTRACTOR shall build aroundtheworkofotherseparatecontractorsor shall leave chases,slots and holes as required to receive andto conceal within the general construction Worktheworkofsuch other separatecontractorsasdirectedbythem.Wheresuch chases,slots,etc., are impracticable,the Work shall require specific approval ofthe CONSULTANT. 7.6 Necessary chases,slots,and holes not built orleftbythe CONTRACTOR shall becutbytheseparate contractor requiringsuch alterations after approval of the CONTRACTOR.The CONTRACTOR shall do all patching and finishing oftheworkofothercontractorswhereitiscutbythemandsuch patching and finishing shallbeat die expenseofCONTRACTOR Thomas F.Pepe 02-23-IS 58 7.7 Cooperation isrequiredin the useofsite fatillties andinthe detailed execution oftheWork.Each contraaor shall coordinate theiroperation with those oftheother Contractors forthebest interest of the Workin order toprevent delay hi the execution thereof. 7.8 Each ofseveral contractors working onthe Project Site shall keep themselves informed ofthe progress of thework of other contractors.Should lack of progress or defective workmanship on the part ofother cdntraaors interfere with the CONTRACTOR'S operations,the CONTRACTOR shall notify the CONSULTANT immediately and in writing.Lack of such notice tothe CONSULTANT shall be construed asacceptance by the CONTRACTOR ofthe status ofthe work ofothercontractors as being satisfeaoryforproper coordination of CONTRACTORS ownWork. 73 The costof extra Work resulting from lack of notice,untimely notice,failure to respond to notice, Defective Work or Sack of coordination shaflbe the CONTRACTOR'S cost 7,10 TheCITY reserves the right in the event the CONTRACTOR cannot provide an !tem(s)or service(s)in a timely manner as requested,to obtain diegood and/or services from other sources and deducting the cost from the Contraa Price without violating theintentoftheContract ARTICi ff 8 -CITY'S RESPONSIBILITIES 8.1 The CITY will issue all communications tothe CONTRACTOR through die CONSULTANT, 8.2 Jn cases of termination of employment ofthe CONSULTANT,die CITY wiR appoint a CONSULTANT whose status under the Contract Documents shaflbe that of the former CONSULTANT. 83The CITY shall promptly furnish the data required of them under the Contraa Documents. 8.4The CITY'S duties in respect to providing lands and easements aresetforthin Paragraphs 4.1 and 43. 8JS TheCITY shall have the rig*to take possession of and use any completed or partially completed portions ofthe Work,notwithstanding thefaathatthetimefor completing theentireWork or any portionthereof may not have expired;but such taking possession anduse shall notbe deemed an acceptance ofanyWorknotcompletedin accordance withthe Contraa Documents. ARTICLE 9 -CONSULTANTS'STATUS DURING CONSTRUCTION. City's Representative: 9.1 The CONSULTANT shall bethe CITY'S representative during the construction periodThe duties and responsibilities and die limitations of authority ofthe CONSULTANT as die CITY'S representative during construction aresetforth in Articles I through 16ofthese General Conditions and shall notbeextended without written consent of theCITYand the CONSULTANT. 9.1.1 The CONSULTANTS decision,inmatters relating to aesthetics,shair be final,Ifwithin theterms of the Contraa Documents. 9.1.2 Except as may be otherwise provided in this contract all claims,counterclaims,disputes andother mattersin question betweenthe CITY andthe CONSULTANT arising outofor relating tothis Contraa orthe breach thereof,shall be decided inacourtofcompetent jurisdiction within the State of Florida. VWtE,tQ,8hK 92 The CONMLTANT shall provide an inspector to make periodic visits tothesiteat each phaseof constructiontoobservetheprogressand quality oftheexecutedWorkandtodetermineiftheWorkis proceedingm accordancewith the Contraa Documents.Hisefforts shall bedirectedtoward providing assurance forthe OWNER and all applicable regulatory agencies thatconstruaionisin compliance with theConstructionDocumentsand appficabie laws,rulesand regulations.On die basis oftheseon site* observationsasan experienced and qualified design professional,heshallkeeptheQTYinformedofthe progressofthe Work and shall guardtheOWNER against defectsand deficiencies inthe Work of CONTRACTOR. Clarifications ^nd Intflrprgtaifani; 93The CONSULTANT shall issue,with reasonable promptness,such written clarifications or interpretations ofthe Contraa Documents (in die formof Drawings or otherwise)asitmaydeterminenecessary,which shall beconsistentwith,or reasonably inferable from,theoverallintentof the Contraa Documents.If the CONTRACTOR seeks an increase in the Contraa Price or extension of Contraa Time based on a written clarification and/or interpretation,itshallberequiredtosubmitatimely claim asprovidedin Articles 11 and 12. Measurement of Quantities; Thomas P.Pepe 02-23-15 5? 9.4 All Work completed under theContraa shall be measured bythe CONSULTANT accorcfing tothe UnitedStatesStandardMeasures.Alllinearsurface measurements shallbemadehorizontally or vertically asrequiredbytheitemmeasured. RejectingDefectiveWork! 9.5The CONSULTANT shall have authority to disapprove or rejea Workthatis "Defective Work"as defined in Article I.It shall also have authority torequire special inspection or testing oftheWork induding Work fabricated onoroffsite,installed or completed as provided.Indie eventthat die CONSULTANT requires testing of completed Work,thecostofsuch inspections and/ortestingshall be approved in writing by the CITY.All consequential costof such inspections and testing,including butnot limited tothecostof testing and inspection,thecostof repairing any ofthe Work,ortheworkof others, thecosttomove furniture and equipment and/or thecostto provide alternative facilities untiltherepair work can becompleted shall paid bythe CONTRACTOR iftheWorkis found tobe Defective Work. Shop Drawings,Change,Ordersand Payments; 9.6 In connection withthe CONSULTANT responsibility asto Shop Drawings and samples,see paragraphs 6,25 through 6.28,inclusive. 9.7 In connection withthe CONSULTANTS responsibility for Change Orderssee Articles 10,IL and 11 9.8 In connection withthe CONSULTANT responsibilities with respea to the Application forPayment etc see Article 14. Decision?on Disagreements; 9.10 The CONSULTANT shall bethe initial interpreterofthe Construction Documents. Limitations on Consultant's Responsibilities: 9.11 TheCONSULTANTwillnotberesponsiblefortheconstruction means,methods,techniques,sequences or procedures,or the safety precautionsandprograms inddent thereto. 9.12 The CONSULTANT willnotberesponsiblefortheactsor omissions oftheCONTRACTOR,orany Subcontractors,or anyoftheiragentservantsor employees,orany other person performing anyofthe Work under or throughthem. ARTICLE 10 -CHANGES IN THE WORK. 10.1 Without invalidating theContractthe CITY may,atanytimeorfromtime to time,order additions, deletions or revisions inortotheWork which shall onlybe authorized byawritten Change Orders.Upon receiptofa Change Order,the CONTRACTOR shall proceed with theWork involved.AllsuchWork shafl beperformedunderthe applicable conditionsofthe Contraa Documents.If anyauthorizedwritten Change Order causesanincreaseordecreaseinthe Contraa PriceoranextensionorshorteningoftheContract Time,anequitableadjustment will bemadeas provided in Article 11 or Article 11 Awritten Change Order signed bytheQTYandthe CONTRACTOR indicates their aff-eement tothetermsofthe Change Order.All Change Orders shall be certified bythe CONSULTANT astothe appropriateness and value of the change inthe Work as well asto any change In thetimeto complete theWorkunderthe circumstances.The failure to include a time extensionin the Change Orderorintherequestfora change order shall resultinawaiverofany extension oftimeduetothe change intheworkas reflected inthe Change Order, 10.2 The CONSULTANT may authorize minorchanges or alterations intheWorknot involving extracost and not inconsistent with the overall Intent of the Contraa Documents without the need for a formal written Change Order provided the CONTRACTOR doesnotrequest additional timeor additional compensation.Thesemaybe accomplished byawritten Field Order,IftheCONTRACTORbelieves that anychange or alterationauthorizedbythe CONSULTANTS Field Order wouldentitiesthe CONTRACTOR to anincrease fri the Contraa Price or extension of Contraa Time,it must submita writtennoticeof intent to demand a Change Order within twenty-four (24)hoursofthe issuance ofthe fieldOrderand submit a written proposal for Change Order within four(4)days thereafter,otherwise the CONTRACTOR shall be deemed to have waived such claim. 10.3 Additional Work performed bythe CONTRACTOR withoutauthorization ofawritten Change Order shallnot entitle It to anincreaseinthe Contraa Price or anextensionofthe Contraa Time,except in thecaseofanemergencyas provided in paragraph 6.22andexceptasprovidedin paragraph 10.2. 10.4 The CTTY will execute appropriate Change Orders prepared by the CONSULTANT covering changes ai the Work,tobeperformedas provided in paragraph 4.4,andWorkperformed hi anemergencyas Thomas F.Pepe 02-2M5 V 60 provided in paragraph 622 and any other claim ofthe CONTRACTOR fora change in theContraa Time orthe Contraa Price which is approved bythe CONSULTANT. 10.5 It is the CONTRACTOR'S responsibility to notify Its Surety ofany changes affecting the general Scope of the Work or change in theContraa Price orContraaTime and die amount ofthe applicable bonds shall be adjusted according.The CONTRACTOR shall furnfch proof of such an adjustment tothe CITY beforecommencement of die Change Order Work.TheWork shall bestopped until the CONTRACTOR provides such proof of adjustment inthe Bond amount and any such delay shafl be charged to the CONTRACTOR. ARTICLE II -CHANCE OF CONTRACT PRICE. 11.1 TheContraa Price constitutes thetotal compensation payable to theCONTRACTOR for Performing the Work.All duties,responsibilities andobfigwions assigned toor undertaken bythe CONTRACTOR shall beatitsexpensewithoutchanging the Contract Price. 11.2 The CITY may,at any time,without written notice tothe sureties,bywritten order designated or indicated tobea Change Order,make any change intheWorkwithin the general scope oftheContract including butnot limited to changes toor in: 112.1 Specifications (induding drawings and designs); 11.2.2 Methodor mannerofperformanceofthe Work. 11JL3 CITY-furnished fadlittes,equipment materials,services,orsite;or 112.4 Acceleration intheperformanceoftheWork. 11J Exceptasprovidedinthis section,or sectionsreferredtointhissection,noorder,statement or condua of die QTY shall betreatedasa Change Orderorentitlethe CONTRACTOR toan equitable adjustment unless and until the change in theWork is specifically and expressly provided forinawritten Change Order,oras otherwise provided In another section ofthe Contraa Documents. IL4 When a Oiange Orderis issued bythe CONSULTANT andsigned bythe CITY or issued bythe CITY in writing,the CONTRACTOR shall performtheWorkevenifthe CONTRACTOR doesnotagreewith the dollar amount ofthe Change Order.Ifany Change Order causes an increase or decrease inthe CONTRACTOR'S cost of,orthetime required for,the performance ofanypartoftheWorkunder this Contract for which the CITY andthe CONTRACTOR cannot reach a timely agreementan equitable adjustmentbasedon the costofthe Work shallbemadeandthe Contraa modified accordingly. 11.5 Ifthe CONTRACTOR intends toasserta claim foran equitable adjustment orcontestthe equitable adjustment madebythe CONSULTANT,it shall,within ten (10J calendar days afterreceiptofawritten Change Order,submittothe CITY and CONSULTANT awrittennotice induding astatementsetting forththe general natureand monetary extentof such claim for equitable adjustmenttimeextension requestedand supporting data*In determining thecostofthe Change Order,thecosts shafl be limited to those listedin section 11,7 and 11,8» 11.6 NoclaimbytheCONTRACTORforan equitable adjustmenthereundershallbe alfowed if not submitted in accordancewiththissectionor Ifassertedafter final paymentunderthis Contract 11.7"The value ofanyWorkcoveredbya Change Order orofany claim foran increase ordecrease In the Contraa Price shafl bedeterminedinoneofthe following ways: 11.7.1 By negotiated lump sum. 117.2 Onthe basis ofthe reasonable costand savings thatresultsfromthe change inthe Work plusa mutually agreeduponfee to the CONTRACTOR tocoveroverheadandprofitnot to exceed 15%.Ifthe CONTRACTOR disagrees with the CONSULTANTS determination of reasonable costs,the CONTRACT shall providea fist ofallcoststogetherwith backup documentation IL8 Thetermcostof die Work meansthesumof all direa extracosts necessarily incurredandpaidbythe CONTRACTOR intheproper performance ofthe Change Order.Exceptasotherwisemaybe agreed to inwritingbyQTY,suchcostsshallbeinamountsnohigherthanthose prevailing in Miami-Dade Countyand shall tadude onlythe following items: 11.8.1 Payroll costsfor employees In the direa employ of CONTRACTOR inthe performance of the Workdescribed in theChange Order under schedules ofJobdasslfications agreeduponby CITY and CONTRACTOR.Payroll costsfor employees not employed foil timeon the Work shall be apportionedonthe basis oftheirtimespentonthe Work.Payroll costs shall be limited to; salaries and wages,plus thecostsof fringe benefits which shall includesocialsecurity contributions,unemployment exciseand payroll taxes,workers'compensation,healthand retirement benefits,sick leave,vacation and holiday pay applicable thereto.Such employees shall include superintendents and foremen atthesite.The expenses of performing Workafter regular working hours,on Sunday or legal holidays shall be included intheaboveonlyifauthorizedby Thomas F.Pepe 02-23-15 61 CITYandprovideditwasnotinanyway,whetherinwhole or inpart die resultofthe fault of the CONTRACTORdueto negligence of theCONTRACTORorthose acting byor through himor dueinwholeorinparttoDefective Work ofthe CONTRACTOR, 11.82 Costof ail materials andequipment furnished and incorporated In the Work,induding costs of transportationand storage,and manufacturers*field servicesrequiredinconnection therewith.The CONTRACTOR shall notifytheCITY of allcashdiscounts that are available and offertheCITYtheopportunitytodeposit funds with,die CONTRACTORforthe payment for items that offer a discount Cash discounts shafl accrue to CONTRACTOR unless the CONTRACTOR fails to timely notify theCITYofthe discounts orif die OWNER deposits funds with CONTRACTOR with whichtomake payments inwhich cases the cash discounts shall accrue to the OWNER.All trade discounts,rebates and refunds,and all returns fromsale of surplus materials andequipment shall accrue to OWNER,andCONTRACTOR shafl make provisionssothattheymaybeobtained. 11 .8.3 Payments madebyCONTRACTORtothe Subcontractors forWorkperformedby Subcontractors.If requiredbyCITY,CONTRACTOR shall obtaincompetitivebidsfrom Subcontractors acceptable to him and shall deliver such bids to CITYwho will then determine, withtheadviceoftheCONSULTANT,which Bids willbeaccepted.Nosubcontract shall bea costplus contraa unless approved in writingbytheCITY.If a Subcontract providesthatthe Subcontractor istobe paid onthe basis ofCostofWork plus a fee,thecostofthe Work shall be determined in accordance this section 11.8 andinsuch case the word "Subcontractor"shall be substituted for the word "CONTRACTORS 11.8.4 Rentals of all construction equipmentand machinery,excepthandtools,andthepartsthereof whether rented from CONTRACTOR or others inaccordancewithrental agreements approvedby CITY with theadvice of CONSULTANT,and the costsoftransportation,loading, unloading,installation,dismanding and removal thereof •»all in accordance withtermsof said rental agreements.The rental of any such equipment machinery or parts shall ceasewhenthe use thereof isnolonger necessary forthe Work. 11.85 Sales,useor similar taxesrelatedto the Work,andforwhich CONTRACTOR Is liable,imposed byanygovernmentalauthority. 11.8.6 Payments and feesforpermitsand licenses.Costsforpermitsand licenses mustbeshownasa separate item. 11.8.7 Thecostof utilities,feel and sanitary facilities atthesite. 11.8.8 Minor expensessuch as telegrams,long distance telephone calls,telephone service atthesite, expressageand similar pettycashitemsinconnectionwiththeWork. II .8.9 Costof premiums for additional Bonds and insurance required solely because of changes \r\the Work,not to exceedtwopercent(2%)ofthe increase intheCostofthe Work. 11.9 ThetermCostoftheWork shall NOT include any ofthe following: 11.9.1 Payroll costsandother compensation ofCONTRACTOR'S officers,executives,prindpals (of partnership andsole proprietorships},general managers,engineers,architects,estimators,lawyers, agents,expediters,timekeepers,clerks andother personnel employedby CONTRACTOR whetheratthesiteorinits principal ora branch officefor general administration ofthe Work andnot specifically indudedintheschedulereferredtoin Subparagraph 113. 11.92 Expenses ofCONTRACTOR'S prindpal and branch offices otherthan Its office atthesite. 11.9.3 Any part of CONTRACTOR'S capital expenses,including interest on CONTRACTOR'S capital employedforthe Work and charges against CONTRACTOR fordelinquent payments. 11.9.4 Costof premiums for all bonds and for ail insurance policies whether ornot CONTRACTOR is required by the Contraa Documents to purchase and maintain thesame(exceptasotherwise provided In Subparagraph 11.8.9). 11.95 Costsduetothe negligence of CONTRACTOR,any Subcontractor,or anyone directly or indirectly employed byanyofthemorforwhoseactsanyofthemmaybe liable,induding butnot limited to,the correction of defective work,disposal of materials or equipment wrongy supplied andmakinggood any damage to property. 11.9.6 Other overhead or general expensecostsofanykind andthecostsofanyitemnot specifically andexpressly included In Paragraph 11.8. 11.10 The CONTRACTOR'S feewhich shall bealbwed to CONTRACTOR foritsoverheadandprofit shall be determined as follows: 11.10.1 A mutually acceptable firm fixed price;orifnone can be agreed upon. 11.102 A mutually acceptable fixed percentage (nottoexceed 15%). Thomas F«Pepe 02-23-15 61 11.11 Theamount of credit tobe allowed by CONTRACTOR to OWNER for any such change which results in a net decrease in cost will be the amount of the actual net decrease in costs calculatedin the same manner as provided in J1,8.Whenboth additions andcredits areinvolved In any orttt change,thenet shall be computed to include overhead and profit,identified separately,forbothadditions and credit provided however,the CONTRACTOR shall not be entitled to claim lost profits for any Worknot performed. ARTICLE 12 -TIME FOR COMPLETION.LIQUIDATED DAMAGES AND CHANGE OF THE CONTRACT TIMEt 12.1 Time isofthe essence to this contraa and the date of beginning and the time for completion oftheWork are essential conditions oftheContraa.Therefore,theWork shall be commenced onthedatespecified intheNoticeto Proceed and completed within thetime specified for completion ofthe work. 12.2 The CONTRACTOR shall proceed with theWorkat such rate of progress to ensure full completion withintheContraaTime.It is expressly understood and a^eed,byandbetweentheCONTRACTOR and the OWNER,that theContraa Time forthe completion oftheWork described herein isa reasonable time,taking into consideration die average climatic and economic conditions and other factors prevailing inthe locality ofthe Work.No extension of time shall be granted due conditions thatthe Contractorknewofor should haveknownofbefore bidding ontheprojeaordueto inclement weather, except asprovidedinsection 12.7. 113 Ifthe CONTRACTOR shall fell to complete die Work within theContraa Time,or extension oftime pantedbythe CITY,then die CONTRACTOR shafl pay totheOWNERthe amount of liquidated damages as specified inthe Contraa Documentsforeach calendar dayafter die scheduleddatefor completion as adjusted bywritten Change Ordersthatextendedthe completion date. 113JThese amounts arenot penalties butare liquidated damages incurred bydie OWNER for its inability to obtain full useoftheProject Liquidated damages areherebyfixedand agreed upon betweenthe parties,recognizing the Impossibility of precisely ascertaining die amount of damages that will be sustained asa consequence of such delay,and both parties desiring to obviate any questionordispute concerning theamountof said damages andthecostandeffectofthe failure of CONTRACTOR to complete theContraaon time.The above-stated liquidated damages shall apply separately toeachphaseoftheProjeafor which atimeforcompletionis given. i 232 CTTYis authorized to dedua the liquidated damages frommoniesdueto CONTRACTOR forthe Work under this Contract 114 TheContraa Time may onlybe changed byawritten Change Order.Any daim foran extension in die CONTRACT TIMEshall be based on written notice delivered to the CITY and CONSULTANT within five(5)business days ofthe occurrence oftheevent giving rise tothe claim and stating the general nature of thedaimindudingsupporting data.All daims foradjustmentin die Contraa Time shall be evaluated andrecommendedbytheCONSULTANT,with final approval bythe CITY'S representative.Anychange inthe Contraa Time resulting fromanysuchclaim shall be incorporated in awrittenChangeOrder. 125 All time limits stated in the Contraa Documents are ofthe essence of the Contract 116 No claim for delay *ha3 be allowed because of failure to furnish Drawings beforethe expiration of fourteen (14)calendar daysafter demand hasbeenmadein writing totheCONSULTANTforsuch Drawings,Furthermore,there shafl benomonetarycompensation forsuch delay andthe CONTRACTOR'Ssoleremedy shall beanextensionoftimefortheperiodof delay. 12J Extensions totheContraa Time for delays caused by the effects of indement weather shall notbe grantedunlesstheweatherwas unusual forSouth Florida andcouldnothavebeen anticipated,the abnormal weather is documented by records from the national weatherservice and die abnormal weather is documented to have hada substantial affected on the construction schedule 12,8 No Damages for Delay:TheCONTRACTORagreesthathe shall nothaveany dalm for damages due to delay unlessthe delay exceeds 6 months,whether individually or cumulatively,andthenthe damages shall belimitedto increased costof materials thatwere unanticipated andthatwouldnothavebeenincurred butforthe delay.Otherthanasset forth above,theonlyremedyforany delay shall be limited toan extension of timeasprovidedforinSection 12,4which shall bethesoleandexclusiveremedyforsuch resulting delay.Other than asset forth above,CONTRACTOR shall notbe entitled to an increase inthe Contraa Price or payment or compensation ofanykind from OWNERfordirectindirect consequential, impactor other costs,expensesor damages,including butnotlimitedto,costsof acceleration or Inefficiency,overhead orlost profits,arising becauseof delay,disruption.Interference or hindrance from anycausewhatsoever,whethersuch delay,disruption,Interference or hindrance be reasonable or unreasonable,foreseeable or unforeseeable,or avoidable or unavoidable. Thomas F.Pepe 0M3-I5 63 119 The CONTRACTOR waives all claims thatarenot presented totheCity in writing onor before the 21 st (fey following die dateoftheeventupon which die claim isbased. II10 Dispute Resolution!Ifany dispute concerning a question of feet arisesunderthe Contract,otherthan terminationfordefaultor convenience,the CONTRACTOR andthecitydepartment responsible forthe administration ofthe Contraa shafl make agood faith effortto resolve the dispute.Ifthe dispute cannot beresolvedbyagreementthenthedepartmentwiththe advice oftheCityAttorneyandthe CONSULTANT shall ruleonthe disputed issueandsendawritten copy ofits decision tothe CONTRACTOR.CONTRACTOR shall comply with such decision and shall not delay theproject ARTICLE 13-GUARANTEE 13.1 The CONTRACTOR shall guarantee and unconditionally warrantthrougheitherthe manufacturer or the CONTRACTOR directly,ail materials and equipment furnished andWork performed forpatent Defealve Work foraperiodofone(f)yearfromthedateof Final Acceptanceas Indicated inthe CONSULTANT Letterof Recommendation of Acceptance,if Issued,theCertificateof Occupancy,if issued,orthe Certificate of Completion,ifissuedbytheQty,whichever is applicable andifmorethan oneis applicable,theonethat is issuedlastforpatentDefective Work,.Thesameguaranteeand unconditional warranty shafl beextendedforthree(3)yearsfromthedateof Final Acceptanceas indicated in the CONSULTANT Letterof Recommendation of Acceptance,if issued,theCertificateof Occupancy,if issued,orthe Certificate of Completion,if issued bytheQty,whichever is applicable andif more than one is applicable,theonethat is issued last forlatentDefective Work.The CITY willgive noticeofobserveddefectswithreasonablepromptness.In theeventthatthe CONTRACTOR should fail tocommence to correa such Defective Work withinten (10)calendardaysafter having received written noticeof the defect or shouldtheCONTRACTORcommence die corrective work,but fell to prosecute thecorrective work continuously and diligently and in accordancewith the Contraa Documents, applicable law,rulesand regulations,the CITY may dedareaneventofdefaultterminate die Contraa in wholeorinpartandcausetheDefealveWorktobe removed orcorrectedandto complete theWork atthe CONTRACTOR'S expense,and die CITY shall chargethe CONTRACTOR the cose thereby incurred.ThePerformanceBond shall remainin full forceandeffectthroughtheguaranteeperiod. 13.2 The specific warrantyperiodslistedin the Contraa Documents,if different fromtheperiodoftimelisted inSection 13.1,shall takeprecedenceoverSection 13.1. 13.3 CONTRACTOR shall aa asagentona limited basis forthe OWNER,atthe CITY's option,solely for the follow-up concerning warranty compliance for all itemsunder manufacturer's Warranty/Guarantee andforthepurposeof completing allformsfor Warranty/Guarantee coverageunderthis Contract 13.4 In caseof default bythe CONTRACTOR,the City of South Miami may procurethe articles or services from other sourcesandholdtheCONTRACTORresponsibleforanyexcesscostsoccasioned or incurred thereby. 135 The CITY may withhold acceptanceof,or rejea itemswhichare found upon examination,nottomeet the specification requirements.Uponwritten notification ofrejection,items shafl beremoved within five (5)business days by the CONTRACTOR athis own expense and redelivered athis expense.Rejected goods left longer than thirty (30)calendar days shall be regarded as abandoned andthe City shafl have the righttodisposeofthemasitsownpropertyandthe CONTRACTOR thereby waives any claim to the goodorto compensation ofany kind.Rejection for Non-Conforming Work or failure to meet delivery schedules mayresultinthe Contraa being found in default ARTICLE 14 •PAYMENTS AND COMPLETION. Payments to Contraaor 14.1 TheContractor shafl notbe entitled to any money for any work performed beforethe issuance of a Notice to Proceed onthe form described intheContraa Documents and the issuance by the Qty ofa "purchase order",or any other document doesnotandshall not authorizethe commencement ofthe Work.At (east ten (10)calendar days before each progress payment fells due(butnotmoreoften than onceamonth),the CONTRACTOR shall submittothe CONSULTANT a partial paymentestimate filled outand signed bythe CONTRACTOR covering theWorkperformed during theperiod covered bythe partial paymentestimateand supported bysuchdataasthe CONSULTANT may reasonably require.All progress paymentapplicationsafterthefirstprogresspaymentshallbeaccompaniedbypartialreleasesof lienexecutedbyall persons,firms andcorporationswhohave furnished labor,servicesor materials incorporatedinto die workduringtheperiodoftimefor which thepreviousprogress payment was made, releasing such claims and fien rights,ifany,ofthose persons.Ifpayment is requested onthe bads of Thomas F,Pep© 02-23-15 64 materials and equipment not Incorporated in the Work butdelivered and suitably stored ator near site, the partial payment estimate shall also be accompanied by such supporting data,satisfactory to the CITY, which establishes the OWNER'S tidetothe material and equipment as wefl as certificates of insurance providing coverage for 100%of the value of said material and equipment covering the material and equipment from all casualties as well as theft,vandalism,fire and flood.The CONTRACTOR shafl replace atits expense any stored materials paid for which are either damaged or stolen before installation.The CONSULTANT will within ten (10)calendar days after receipt ofeach partial payment estimate,either certifying in writing its approval of payment and present the partial payment estimate tothe OWNER,or return the partial payment estimate to the CONTRACTOR,indicating in writing his reasons for refusing to approve payment In the latter case,the CONTRACTOR may make the necessary corrections and resubmit the partial payment estimate.The OWNER,will within thirty (30)calendar days of presentation toit of any approved partial payment estimate,pay the CONTRACTOR a progress payment onthe basis ofthe approved partial payment estimate.The OWNER shall retain ten (10%)percent ofthe amount of each payment until Rnal Completion and Acceptance of all Work covered bythe Contract Documents. Any interest earned onthe retainage shall accrue tothe benefit ofthe OWNER. 14.2 TheCONTRACTOR,before it shall receive final payment shall deliver tothe CITY a Coniraaor's Rnal Payment Affidavitas set forthin the Florida ConstructionLienStatuteaswellas final releases of lien executed by all persons who have performed or furnished labor,services or materials,directly or Indirecdy,which was incorporated intothe Work.Ifany person refuses to provide such a release or provides a conditional release,the CITY shall have the right to issue a joint check made payable tothe CONTRACTORandsuch person. Contractor'sWarrantyof Tide 14.3 The CONTRACTOR warrants and guarantees thattitleto all Work,materials and equipment covered by an Application for Payment whether theWork,materia]or equipment is incorporated intheProjeaor not shall have passed totheOWNER prior tothe making ofthe Application for Payment free and clear of all liens,daims,security interestand encumbrances (hereafter In these General Conditions referred to as "Liens11);and that no Work,materials or equipment covered byan Application for Payment will have been acquired bytheCONTRACTORorbyanyother person performing the Work atthesite or furnishing materials andequipmentfor die Projectunderor pursuant toanagreementunderwhichan interestthereinor encumbrance thereonis retained bythesellerorotherwiseimposedby die CONTRACTOR orsuchother person. Approval of Payment 14.4 The CONSULTANT'S approval of any payment requested inan Application for Payment shall constitute a representationbyhimto the CITY,basedonthe CONSULTANTS onsiteobservations of die Work in progress asanexperienced professional andonhisreview of the Application for Payment and supporting data,thattheWork has progressed tothepoint indicated In the Application for Payment;thattothe besthisknowledge,informationandbelief,the quality of the Work Is inaccordancewiththe Contract Documents(subjea to an evaluation ofthe Work asa functioning Projeaupon substantial completion as defined inArticle I,tothe results ofanysubsequent tests called forintheContraa Documents andany qualifications stated In his approval);andthattheCONTRACTORis entitled to payment of die amount approved.However,by approving,any such payment the CONSULTANT shall nottherebybedeemed to have represented that hemadeexhaustiveorcontinuous on-site observations to check thequalityor thequantity of die Work,orthathehasreviewedthemeans,methods,techniques,sequencesand procedures of constructionor chathehadmadeany examination to ascertain howorforwhatpurpose theCONTRACTORhasusedthemoneys paid ortobe paid tohimonaccountoftheContraa Price,or thattitletoanyWork,materials,orequipmenthas passed totheOWNERfreeanddearofany liens. 145 TheCONTRACTOR shall makethe following certification on each requestfor payment: 1 hereby certifythatthe labor and materials listed onthisrequestfor payment have been used inthe construction of tills Work andthat all materialsincludedinthisrequestforpaymentand not yet incorporatedintotheconstructionare now onthesiteorstoredatanapprovedlocation,andpayment received fromthe last request for payment has been used to make payments to all his Subcontractors and suppliers,exceptfor the amountslistedbelowbesidethe namesofthepersonswhoperformedwork or supplied materials". In the eventthat the CONTRACTORwithholds payment froma Subcontractor or Supplier,thesame amount of money shall bewithheldfrom die CONTRACTORS payment until theissueis resolved by Thomas F.Pep* 02-23-15 65 writtenagreementbetweenthemandthenajointcheck shall bemade payable tothe person inquestion and the CONTRACTORin accordance withthesettlement ayeement otherwisethemoney shall be held by theOWNER until a judgment isenteredin fevor oftheCONTRACTORorthe person,inwhich casethemoney shall be paid according with said judgmentNothingcontained herein shall indicate an Intent tobenefitanythirdpersonswhoarenot signatories tothe Contract 14.6 TheCONSULTANTmayrefusetoapprovethewholeoranypartofanypaymentif,inits opinion,itis unable tomakesuch representations totheOWNERasrequiredthisSection 14.It mayalsorefuseto approve anypaymentor it mayvoidany prior payment application certification because of subsequently discoveredevidenceortheresults of subsequent inspection or tests tosuch extent asmaybenecessary In itsopinion to protea the OWNER fromloss because: 14.6.1 of DefectiveWork,orcompleted Work has been damaged requiring correctionorreplacement 14.6.2 the Work forwhichpaymentIs requested cannot be verified, 14.63 claimsofUenshavebeen filed or received,or there isreasonableevidence imficating the probable filing orreceiptthereof, 14.6.4 the Contraa Price has been reduced because of mocflficatlons, 14.6.5 the CITYhascorrectDefective Work orcompletedthe Work inaccordance with Artide 13. 14.6.6 of unsatisfaaory prosecution ofthe Work,induding failure todeanupas required by paragraphs 6.29and 6.30, 14.6.7 ofpersistent failure tocooperatewithothercontractorsonthe Projea andpersistent failure to carry out the Work In accordancewiththe Contraa Documents, 14.6JJ of liquidated damages payable bytheCONTRACTOR,or 14.6.9 ofanyother violation of,or failure to comply with provisions ofthe Contraa Documents. 14.7 Priorto Final Acceptancethe OWNER,withthe approval erf the CONSULTANT,may u$eanycompleted or substantially completedportionsofthe Work provided suchusedoesnotinterferewiththe CONTRACTOR'Scompletionofthe Work.Suchuse shall notconstituteanacceptanceofsuchportions of the Work. 14.8 TheCITY shall have the right toenterthe premises for the purpose of doing Work not covered bythe Contraa Documents.This provision shall not be construed as relieving the CONTRACTOR ofdie sole responsibility forthe care andprotectionoftheWork,ortherestorationofany damaged Work except suchasmaybe caused byagentsoremployeesoftheOWNER. 14.9 Upon completion and acceptance ofthe Work the CONSULTANT shall issuea Certificate attached to the Final Application for Payment thatthe Work has been accepted byItunder the conditions ofthe ContractDocuments.Theentire balance foundtobeduethe CONTRACTOR,indudingtheretained percentages,butexceptsuchsumsasmaybe lawfully retained bythe OWNER,shall be paid tothe CONTRACTORwithinthirty(30)calendar days of completion and acceptance ofthe Work. 14.10 Upon The awarded CONTRACTOR will be strongly encouraged to register asan ePayables Vendorwith theOwner.The Bank of America ePayables Solution is an automated card payment process that shifts accounts payable disbursements tocorporate purchasing cards.ePayables,streamlinetheprocessof making payments toyour organization going forward,theCity will provide theCONTRACTORwitha creditcard account number tokeepon file.This card has unique security features,with$0of available funds until an invoice is approved forpaymentAfter an invoice has received proper and complete approval,an electronic remittance advicewillbe sent viae-mail,or fax,which notifies the CONTRACTOR that the fundshave been transferred in to the account finked to the cardfor the amount listed onthe invoice and/or remittance email.Please refertothe ePayables Questions&Answers Form contained inthis RFP orcontacttheOWNER'S Finance department at (305)663-6343 withany questions. Acceptanceof Final Payment asRelease 14 J I The Acceptance bythe CONTRACTOR of Rnal Payment shall be and shall operate as a release tothe OWNER and a waiver of all claims and all liability tothe CONTRACTOR other than daims previously filed andunresolved.The waiver shall include all things doneor furnished in connection with theWork and foreveryaa and neglect ofthe OWNER and others relating toor arising outof this Work.Any paymenthowever,final orotherwise,shall not release theCONTRACTORoritssuretiesfromany obligations underthe Contract Documents orthe Performance Bond and Payment Bonds. 14,12 TheCONSULTANTmayvoidany certification of Substantial CompletionorRnalCompletion of the Work asmaybe necessary inhisopinionto protea theOWNERfromlossIfhedetermines,because of subsequently discovered evidence orthe results of subsequent inspection ortests,that: Thomas F.Pepe 02-23-15 66 14.12.1 the Work Is defective,or that the completed Work has been damaged due to the fault ofthe CONTRACTOR orany individual or entity operating under orthrouj^i it requiring correction or replacement totheextentthattheprojeaisno longer Substantially Completed,orinthe case of Final Completion certification,isno longer Finally Competed. 14.122 the Work necessary tobecompleted for die purpose of certifying the work as being Substantially Completed or Finally Completed cannot be verified, 14.123 daims or Uens have been filed or received,or there is reasonable evidence indicating the probable filing or receipt thereof thatifvalid and paid,would reduce the amount owing tothe CONTRACTOR BY20%inthe case of Substantial Completion and 5%in the case of Final Completion. 14.12.4 thereis Defective Workthe value of which,if deducted from the contraa price would reduce the amount owing to the CONTRACTOR BY 20%in the case of Substantial Completion and S% inthecase of RnalCompletion. 14.13 Iftha CONSULTANT de-certifies any portion oftheWork that was certified ("Initial Certification")by the CONSULTANT,the CONTRACTOR shafl repay tothe Qty of South Miami any money paid asa resultof said Initial Certification being Issued which shall be paid onlywhenthe decertified workisre certified. ARTICLE IS -SUSPENSION OF WORK AND TERMINATION. 15.1 TheCITY may,atanytimeandwithout cause,suspend theWorkor any portionthereofforaperiodof notmore than ninety (90)calendar days bynoticeinwritingtotheCONTRACTORandthe CONSULTANT,which shallfix the date on which Work shallbe resumed,The CONTRACTOR shaflbe allowedanincrease In the Contraa Price or anextension of the Contraa Time,or both,directly attributable toany suspension andifadaimistimelymadeand If it is allowed underthetermsofArticles HorArtidel2. QgMffrTermTOtt 15.2 If theCONTRACTORis adjudged bankrupt orinsolventorifhe makes a general assignment for the benefitofits creators,or if atrusteeor receiver is appointed fortheCONTRACTORorforanyits property,orifhe files apetitiontotake advantage ofanydebtor'sactorto reorganize under bankruptcy or similar laws,orifhe repeatedly fails to supply sufficient skilled workmenor suitable materials or equipment,orifhe repeatedly fells to make prompt payments to Subcontractors or for labor,materials or j equipment orhe disregards laws,ordinances,rules,regulations or orders of any public body having j jurisdiction,orifhe disregards the authority ofthe CONSULTANT,orifhe otherwise violates any provision o£theContraa Documents,thenthe CITY n^/w1dioutpre^dicett>any other ri^it or j remedyandafter gvfngtheCONTRACTORandtheSuretyseven(7)calendar dayswrittennotice, terminate the services ofthe CONTRACTOR and take possession ofthe Project and of all materials, equipment tools,construction equipment and machinery thereon owned bythe CONTRACTOR,and finish theWorkbywhatever method it may deem expedient In such case the CONTRACTOR shall not be entitled to receive any further payment until the Work is finished.If the unpaid balance ofthe j Contraa Price exceedsthe direa and indirea costsofcompletingthe Project including compensation for adtftional professional services,such excess shafl be paid tothe CONTRACTOR.Ifsuch costs exceed such unpaid balance,die CONTRACTOR or the Surety on the Performance Bond shall pay the j tf fference tothe OWNER.Such costs incurred by theOWNER shall be determined bythe j CONSULTANT and incorporated hi a Change Order.j i If after termination of die CONTRACTOR underthisSection,itisdeterminedbyacourtofcompetent jurisdiction forany reason thatthe CONTRACTOR wasnotin default the rights and obligations ofthe OWNER andthe CONTRACTOR shall bethesameasif die terminationhadbeenissuedpursuantto Section 15.5 15.3 Wherethe CONTRACTOR'S services havebeenso terminated bytheCITY said termination shall not affett any rigfas ofthe OWNER against the CONTRACTOR then existing or which may thereafter accrue.Anyretention or payment of moneys bythe OWNER duedie CONTRACTOR shall not release the CONTRACTOR from liability. I5w4 Upon seven (7)calendar days written notice tothe CONTRACTOR and the CONSULTANT,the CITY may,without cause and without prejudice to any other right or remedy,elea to terminate die Contraa fortheconvenience of the OWNER.In such case,the CONTRACTOR shall be paid for all Work Thomas P.Pepe 02-23-1S 67 executed and accepted by the CITYasofthe date ofthe termination,minus anydeduction for damage or Defective Work.No payment shall be made for profit forWork which has notbeen performed. 15.4A The CITY reserves the r#it inthe event the CONTRACTOR cannot provide an item(s)or services}ina timelymanner as requested,to obtain thegood and/or services from othersourcesanddeducting the costfromthe Contraa Price without violating the intent ofthe Contract Removal of Equipment 15.5 In the case of termination ofthisContraa before completion for any cause whatever,the CONTRACTOR,if notified todosobythe CITY,shall prompdy remove any part or all ofits equipment and supplies from the propertyof the OWNER.Shouldthe CONTRACTOR not removesuch equipmentand supplies,the QTY shall have the right to remove themat the expenseof the CONTRACTOR and die CONTRACTOR agrees thattheOWNER shall notbe liable for loss or damage tosuchequipmentor supplies.Equipment and supplies shall notbeconstruedto include suchitemsfor which the CONTRACTOR has been paid in whole orinpart Contraaor Mav Stop Work or Terminate 15.6 If,througi no aa or fault ofthe CONTRACTOR,theWorkis suspended fora period of more than ninety (90)calendar days bytheCITYorbyorderofother public authority,orunderanorderofcourt orthe CONSULTANT fails toaaonany Application for Payment within thirty (30)calendar days afterit is submitted,or the OWNER fails to pay the CONTRACTOR anysum approved bythe CONSULTANT, within thirty (30)calendar days ofits approval,and presentation,thentheCONTRACTOR may,upon twenty(20)calendar days writtennoticetotheCITYandtheCONSULTANT,terminatethe ContractThe CITY mayremedythe delay or neglect within die twenty (20)calendar daytime frame.If timelyremediedbythe CITY,theContract shall notbe considered terminated.In lieu ofterminatingthe Contractifthe CONSULTANT has felled toaaonan Application for Payment ortheOWNER has failed to make any payment as afore said,the CONTRACTOR may uponten (10)calendar days*noticeto the CITY and the CONSULTANT stoptheWork until it has been paid all amounts thendue. Indemnification ofIndependentConsultant. 157 The CONTRACTOR and theCITY hereby acknowledges thatifthe CONSULTANT isan independent contraaorofthe OWNER,the CONSULTANT maybe reluctant toruleonanydisputes concerning the Contraa Documents oronthe performance ofthe CONTRACTOR or die OWNER pursuant tothe termsoftheContraa Documents.Therefore,the OWNER,at die CONSULTANTSrequest agrees to providethe CONSULTANT withawritten Indemnification andhold harmless agreementto indemnify andholdthe CONSULTANT harmlessastoanydecisioninthis regard before the CONSULTANTmakes aninterpretation,de-certifiesapayment application,decertifies Substantial Completion,decertifiesRnal Completion,certifies aneventofdefault or approves anyaction which requires the approval ofthe CONSULTANT. ARTICLE 16-MISCELLANEOUS 16.1 Wheneverany provision oftheContract Documents requires the giving of writtennoticeit shafl be deemedtohavebeen validly given if delivered inpersontothe individual ortoamember of the firm or toan officer ofthe corporation forwhomitis intended,orif delivered atorsentby registered or certified mall,postage prepaid,to the lastknownbusiness address, 162 TheContraa Documents shall remain the property ofthe OWNER.The CONTRACTOR and the CONSULTANT shall have the right tokeepone record setoftheContraa Documents upon completion oftheProject 16.3 The duties and obligations Imposed bythese General Conditions,Special Conditions and Supplementary Conditions,if any,and the rights and remedies available hereunder,and,In particular butwithout limitation,the warranties,guarantees and obligations imposed upon CONTRACTOR bytheContraa Documentsandtherightsandremedies available totheOWNERandCONSULTANTthereunder,shall bein addition to,and shall notbe construed in anyway asa limitation of,any rights and remedies available by law,by special guarantee orbyother provisions oftheContraa Documents. 16.4 Should the OWNER orthe CONTRACTOR suffer injury or damage toits person or property because of anyerror,omission,or aa of the other or of anyoftheiremployeesoragentsorothersforwhoseacts theyare legally liable,daim shafl bemadein writing to theotherpartywithin twenty«one (21)calendar daysofthefirstobservanceof such Injury or damage. Thomas F.P«pe 02-23-1S 68 ARTICLE17-WAIVER OP rifflVTffuu 1 17.1 OWNER and CONTRACTOR knowingly,irrevocably vokintarfly and intentionally waive any right either may have toa trial by jury in State or Federal Court proceedings in respea to any aaion,proceeding, lawsuit or counterclaim arising outofthe Contraa Documents orthe performance oftheWork thereunder. ARTICLE I fl »ATTORNEYS FEES JURISDICTION /VENUE /GOVERNING LAW. 18J The Contract shaU beconstrued in accordance with and governed by the law oftheState of Florida. 18.2 The parties submit to the jurisdiction ofany court ofcompetent jurisdiction in Florida regarding any daim or action arising outofor relating tothe Contract orContraa Documents.Venue of any action to enforce theContraa shall be in Miami-Dade County,Florida. 18.3 Except as may be otherwise provided In theContract Documents,all claims*counterclaims,disputes and othermatters in question between the OWNER and the CONTRACTOR arising outofor relating to thisContraaorthe breach thereof,shall be decided In a court ofcompetent jurisdiction within the State of Florida. ARTICLE 19 «PRPIECT REgQRPS, 19.1 The CITY shall have right toinspea and copy during regular business hoursat OWNER'S expense,the books and records and accounts of CONTRACTOR which relate in any way tothe Project and to any claim for additional compensation made byCONTRACTOR,andto conduct an audit ofthe financial and accounting recordsof CONTRACTOR which relateto die Project CONTRACTOR shall retain and make available to CITY allsuchbooksandrecordsand accounts,financial or otherwise,which relateto theProjeaandto any claim fora period ofthree(3)years following final completion ofthe Project During theProjeaandthethree(3)year period following final completion oftheProject CONTRACTOR shall provide CITY access toitsbooksand records uponfive (5)business da/s written notice. 19.2 CONTRACTOR and all ofits subcontractors are required to comply with die public records law (sJ 19.0701)while provfcfing services on behalf oftheOWNERandthe CONTRACTOR,undersuch conditions,shall Incorporate this paragraph in all ofits subcontracts forthisProject CONTRACTOR andits subcontractors are specifically required to:(a)Keep and maintain public records that ordinarily and necessarily would be required bythe public agency inordertoperformthe service;(b)Provide the public with access to public recordsonthe same terms and conditions thatthe public agency would provide therecordsandatacostthatdoesnot exceed thecost provided inthis chapter oras otherwise provided bylaw;(c)Ensure that public records thatare exempt or confidential and exempt from public 'records disclosure requirements arenot disdosed exceptasauthorizedby law;and(d)Meet all requirementsfor retaining public recordsandtransfer,atno cost tothe public agency all public records In possession ofthe contraaor upon termination ofthecontractanddestroyany duplicate public records that areexempt or confidential andexemptfrom public recordsdisclosurerequirements.All records stored electronically mustbe provided to die public agency in aformat that is compatible withthe information technology systems ofthe public agency. 19.3 If CONTRACCTOR oritssubcontractordoesnotcomplywitha public recordsrequestthe CITY shall havetheright co enforcethis contraa provision by specific performance andthepersonwho violates this provision shall be liable toOWNERforitscostsof enforcing this provision,including attorneyfees incurredinail proceedings,whether administrative or civil court and in all appellate proceedings. ARTICLE 20 -SEVERABILITY, 20.1 If any provision oftheContract or the application thereofto any personor situation shall to any extent, beheld invalid or unenforceable,the remainder ofthe Contract andthe appRcation ofsuch provisions to persons or situations other than those as to which it shallhavebeenheldinvalid or unenforceable shall not beaffectedthereby,andshallcontinuein full forceand effect andbeenforcedtothefullest extent permitted bylaw. ARTICLE 21 -IN PENDENT CONTRACTOR, 21.1 The CONTRACTOR isanindependent CONTRACTOR underthe Contract Services providedbythe CONTRACTOR shall beby employees ofthe CONTRACTOR and subjea to supervision bythe CONTRACTOR,andnotas officers,employees,or agentsoftheOWNER.Personnel policies,tax Thomas P.Pepe 02-22-15 69 responsibilities,social security and health insurance,employee benefits,purchasing policies and other similar administrative procedures,applicable to services rendered under the Contraa shall bethose of the CONTRACTOR. ARTICLE 22 *ASSIGNMENT. 211 The CONTRACTOR shall not transfer or assign any of its rights or duties,obligations and responsibilities - arising under the terms,conditions and provisions ofdiis Contraa without prior written consent ofthe City.Manager.The CITY will not unreasonably withhold anoVor delay its consent to the assigiment of the CONTRACTOR'S rights.The CITY may.in itssole and absolute discretion,refuse to allow the CONTRACTOR to assign its duties,obligations and responsibilities.In any event the CITY shall not consent to such assignment unless CONTRACTOR remains jointly and severally liable for any breach of the Agreement by the assignee,the assignee meets all of the CITTs requirements to the CITY'S sole satisfaction and die assignee executes all ofthe Contraa Documents that were required to be executed by the CONTRACTOR IN WITNESS WHEREOF,the parties hereto have executed the General Conditions to acknowledge their inclusion as part ofthe Contraa Documents on this /Z day of CTMluAtU-.20/6, CONTRACTOR:PA&T-QfL^j C0u>M5 IUC. Signature:. Thomas F.Pepe 02-23-15 Maria Menendez Readand Approved astoForm, y.andExecution Thereof: City Attorney 70 Print SfoattivVNam^^j^£TT»^ Title dfSjgi^ry;SlcfefcrpM^ OWNER: Signature: B. EXHIBIT 6 Supplementary Conditions "Resurfacing Tennis Clay Courts " RFP#PR20l5-29 Consultant:Inaccordance With $m&MJ of the General Conditions CONSULTANT is defined as the person Identified as the CONSULTANT In the Supplementary:eo^ia6ns^irn^ne>thert CJTTSde^l^ted representative as IdentifiWirt^Mj^Qtys Designated Repi^htative^name,address,telephone number and facsimile^ntt^are as Consultant:n/^ ]^l^l0r>Silw.t^r °f C?nsulfant:Nothing herein shallprevent the CITY from terminating theservfces.of the CONSULTANT or from substituting another "person"toact as the CONSULTANTWansforConstruction:The successful CONTRACTOR wiH be furnished sets of ^!S?A^?fentS wlthout *?*&•*W additional copies required will be furnished to theCONTRACTORatacosttotheCONTRACTORequaltothereproductioncost The Scope of Services,also referred toas the Work In the contract documents,is as set forth in the RFP and in the attached EXHIBIT I to the RFP and if there is a conflict the attached Exhibit shall take E.Contactor shall comply with the Insurance and indemnification requirements is set forth in the RFP and I &*?!Sff $*fdrth lh *e at*ch*a BXHBIT 2 to the RFP and if there is a conflict the attached F.The Work shall be completed in ^5U.days,unless a shorter time is set forth In the Contract and in such event the Contract shall take precedent notwithstanding any provision in the General Conditions to the Contract that may betothe contrary. IN WITNESS WHEREOF,the parties hereto have executed ^Supplementary Conditions to acknowledge their inclusion as part ofthe Contraa on this J2-_day of AaJuAILxA 20 lCg CONTRACTOR:fASr-Q/Zv/C.6o4S5:JhiC Signature:m^p^S^D^t^^i~ Thomas F.Pepe 02-23-15 TMaffa Menendez City Clerk Read and Approved asto Form,Language, Legality,and Execution Thereof: Signature:C?**"*"^ CityAttorney Print Signatory's Name:-\ft imti £/>"••-XJ £fTO^ Tideof Signatory:55 fit-L'&ffri Ur^~* 71 mmm m # NON COLLUSION AFFIDAVIT being first duly sworn,deposesandstatesthat; that has submitted the; j'Wbrafl^^^riifrptog |$$^^ralipn i^d oaritehtt oftiie attached f^oposal! and of aft pertinent circumstances pymjl^^"""' Suehf^ :VMhfi^.--*fl^clN^,*#^i^i^Sw^nor *ty:&te;;JoSfeeMt'.p»W*TO -BPgtife 'M?n&h.r^^nttt|»# employees or parties in including this affiant,have fn anyway colluded,conspired,connivotf or a^ed,4ire^or ihdlreafy,with any other Respondent,firm,or person to submit acollusive or ji^$&$i^tifbtt^^or S;t^(ra1n (^;;&|ii^or jip»|fiislri <^pidrt #ith $1$.Wtiti^&m fo^S^.^jhtfiie*^^^(lusfon,^.^ijhn^l^^ Respondent firm or person to fix any overhifiad,profit,orcost element?ofthe FYoposal orof any :pSgr Jferjponlenfe ofto $bc ji^pw^^pfih^!|fe^^ipce-€*>'$&:- Proposal Price erf any other Respondent,or tS 3i^fe or unlawful agreement a^yadvanQp against (Redplent),or any person Interested inthe proposed y^m(:-^':'l .;:""TOeflflil^(i^:qiie*ffid ft*the alliedpr60^aie ftfr f^dpr^er ar#are noi sainted litany :<^uBi^^gpt^ ofitsagents,reV^tattive^r;':*^:": Signed,sealed an4 delivered in die presence efe -•>*» .-."X rVfntJMameian^lide Oate ) COUNTY Of MIAMI^BAOE ?#^**^ jday;:ciit.J$L $hgbi^fne,die;.^^*Si^/Nii|ft.NSB6M#*» Lred(Name(s)of individuai(s)who appeared before notary} 16 :<#?•• NOTARY PUBUC: flUtte.RMWd Saniaa ;fe.3 Therhio r«Pepe 02-2MS ^ STATCOF FLORIDA iWe,:pr ,,.m^m alrtr-path>;- :I7 PUBLIC ENTITY CRIMES AND CONFLICTS OF INTEREST r%rsuan¥^«ie pmmm at $%*m$*($M «*$*#an58&1 33,;*!<*!#5&te Slataites -"%person or IffiJte ^o has^een $m^^i^V^i^e|^-e^^i^nttfittfchm*Jfoposal^o^to jj^wrtdfe f^f|p^Gr slices;0 a.:|wl^::!gi^:may jf&jf j#^;&$Sk|-or- proposal for aContract with apublfe ei^fer^of fepajr pf l^lc^ijalhffOf pi&l&if^'jfta^ 'H a KKFONDENT.Sub^under a Contraa wftb any public p^^|^^|pH»ct )ki$jhess *yi^^aMe^diresnoIdai^# """"'"f&p$m^^ The mm rf Wf t<m*m hereunder is subject to die ptwWwj of Chapter 112,Florid*Sate Statutes,Respondents must disclose wid^thfif Ftepoafe,the nj&ife ptqnjt officer*,4Mttffc partner*associate or agent who feaiso an officer oremployee ofthe Cfcy ofSouth Miami orl^s ancles, SMDRtfmTGMftfl1PURSUANT TOSiCTtON 287.J33 (3)&, PMpftlDASiyffl^OJM rtlBUC iNTTTY CRIMES iminivjw^sworn to in the presencsof a notary pubuc or other OrBGIALmTHORgK)T©ADMJIMIST5R OATHS, A. Thisi •n statement &submitted to fWlf^fVli r|fprlntnSmeof Aepublicentity] for [print individual's ajidtjtlel ^M [prrniriame'Aeiit^submitting swornstat£fi3$rti| whc4i^usin^tddt^is I^Cfe ^&Af l^1^/W£^M£ and $Fapplicable)MFedtt^^E^i5~^-IffCifeg 0 flfthe entity has no FEIN,include the Social Security Number ofthe incfividual signing this sworn statement: ,•••••.-:'.'-..""•—^4 I un4er?tand thata "public entity crirm"as defined Iri Paragraph 287.133 (l)(g),Flprljfo Status^ means a violatfon of any state or federal taw by a person with respeato and directly related to the ti*ftj^dtt^tuslhe$s;widi any public ent^or with an^geitig qrpolWcat ^toyisfelhf qjF aflf&hm state orofthe United States,includTng,butrtot flmited to ,any bid,proposat or contract for ^od$or services to be provided to any puWrc entity oran agency or political subdivlaion of any other state or ofthe United States and InvoMng antitrust,fraud,theft,bribery,collusion,racketeering conspfracy,or material means; lhferm<u1ori i m&'WrW^•#%;%Wlifeif m -SeAtied in Para^aph 287.133 $}0.Florida W*^$lM =ts6yr|.of j#£r<j nStefti^0.<&agg^::feo<i#by ^^m^'W %Jp&,gg $je^:?ofa i^^Nnifc^iMi.W^^M^^&guflty^- Ipii^gKiddiatarr MaWl^'^*ftn«4 In Paragraph 287,133 (I)(&J <g£^i^^te^pr or $uj$p^ '##Ati m$fy under the control of any natural pi$^>vfe eijti# -andwtto ha^been convicted ofa public entity^^officers, ^i^^^m^f^partner?,shtrehofdersr Employees,members,and a^nts who are active in Thomas F#Pipe. 0W3-15 id v~=*"> & the manage™nt of an affiliate.The ownership by one person ofgJiai^i^ h&mfc%Wf.person'#4.#&!«&Jf^or Incomeamong p^mnm^m'^&i^ m$<^value uijider art;;M^&f#|ft lp«i«eM 4haB *e a prima%ie a^rthss ptmm^ control*,#Pther iMgto&A/pipii Ww knowing!/enters into $joint venture wj&a^person wfei has been convicted irf*ftft^#ittlr &m fe£ter6te during ttie preceiilng$£months;shall be considered anafffliate.•-v .••.-:. (Wfidersfewirf ft*t a >rs©rT as $9ned to &m*pM.$$£{0 #](&Florida Sfamr^.mKin^r^ jli^r^#;|p%ferg^Manferaheite^s-^aay si^^r^^Hmei $m*Wfa:&8%0 power to enter Into a buiding contract and which bids or proposal e*%p|es toiddp|£$p^$i i.ofgoods or services jei/.ty *spubteijj^^cjf ',tt$*it^in management erf an Vl*&; ,the statent^t whidl Ik iswoti statement. ;this sworn statement,nor any of itsijeM ffe^.^^^ldl^^wimbe^^Ife^e man; t$p>any anlliate ofthe entity 'ms$0i£i of apiJBfe ert%crime sal n chargedwithandconvictedofa is cite in reMsn to the •.i .... directors,ex^cudves. partners,i or one ox more ctfte officers,directors,executives, grt&'^^yjrail tn the ma>i^ment of ^ Ivvftfi and convicted ofa public entity crin^stjb^ue^^ a Hearing Officer of the State of ar^d jhe |^at.|%id#^ite^l)'^^-W^PN|:0mf^ £%eof deteOTined that (ir wasnot In the public interest to ^arilst fe«3ie|i^co| W154470 1DV17/2016 19 (Printed*typ^ name o7not*ry pub 3iJ-r ±*'..^&•* ..tf •s^T' DRUG FREE WORKPLACE Whenever two or more Bids or Proposats which are equal with resp|$$^|##|,:qiJ(^^W!^?re receivedjl^tfte S^of c^mmodkies or contractual services,aBid ^>r FVoposal receivedfroma ^^ given preference in the ; followed 1fn6ne<rf die ti^^ program,a business shail: Astheperson Gliomas F,Fepo Pu6Jish a statement Hi actionsthat sfaH t the unlawful i in theWorkpl^and specif^' workplace,any available drug counseling,rehabilitation,and employee andthe penalties thatmaybe imposed upon employeesfordrug abuse Gwe each eitrployee engaged in provt^contractual services thatare under J&aXi^ In the statement specified in Subsecdon (J )t notify the $hpft#^ ofdie commodities prco^ terms ofthe i^i^niSrittwIH .. m^contendere to,any violation of Cha^United $gi^.i^^^vwrjfiplace HO IN^tiwi^ve {5J[business daj& sfe-j^/cqi^^7'\' impose a sanctfon o^or reliabiliudon program,ifsuchis available Vn the emplpyee's cornmun^byany employee who is ;;^^^rtS!Ct6di • Make agood faith effortto continue to maintain a drug-free workplace through implementation •irfiBls-#!#jin...":."*/:.f rstatemen^f certifythatthis firm complies fully withtheabove requirements. 20 M!;^- 11 "*,"^4s, /III:''mil ACKNOWLEDGEMENTOF CONFORMANCE WITH OSHA STANDARDS TQfHl mt OF Siffii w$t CONTRACTORfor tha^Rem Tennn t^i^'^^lsi «he£^raJ:-,6«ttj^and; and aa«&to*ctemnifyana k^harml^fe p^ofSol^i ftfaint and N/A *••-••.-.-.'.-•:."•."•„..,..•''...i.Js..l..u.-.-rr-......._.-,.___. ry^siM#atf or regol BVi,Hi Name tiaf nrrre^ tnotnjuF.P*p* 0243-15 ^ Wtertfess 21 AFFIDAVIT CONCERNING FEDERAL AND STATE VENDOR LISTINGS The person,orentity,whois r^ certify that the Respondent's name Does Not appear ofrthe Stif^ xsNvtgia*mmmSEk it^h^ii^R*rSii^l^tyr^aid €Ompl^ntsvs«dqr USTiN^V If the Re ;nameDoesappearononeor all the 'llstin^'Vsumrnarteed below, ifApplles'Vne>atfftheapplicab!e "Listing/4 The "Ustings"canbe accessed! |^VSr«lbs{t3K Jirtfed^fe^^ imustM€teiM< ^^•Fljarfda- fiYtaedjsugp :**f—DECLARATION UNDER PENALTY OF PEIUURY followingstatfflr^nts aj^t^ ftrepi^...•..,•........*,.-.,.......% I have^efdlowingreiationship wfth the Respondent (Owner Irf Respondent isa j$nt ipr^a^{$l^poiidetifc&^ $Lli$I^1^^ (3)Ihave reviewed the FJorida f||p*r^iai%|i|f Management Services v^tete atth^following URL address: $^Wi&r/^^"^C JV--.'*''*"(4)';tfcfce^se*fortjvp^^ name appear^lnthe listfoundon the thatcategory or listing,If t did not enter a nia|c^ Respondents narnecjoesncrta^ Sendees web^iteas ofthe^o^ ":.;•'"A Convkted 'VNl^Ifcfc: ^"""'""'Jst.: .^^v"F^^;^clWi»l fifaiei list; FURTHER D6CLARANT SAYETH NOT. ACKNOWLEDGEMENT STATE OFaOWDA j COUNTY OF MtAMt-PAPE )3*^"*^5 ^%Q ^.beibBe me,die uftd^lgned authority,personally _Who is P^i^oaliRkflDw temj&or who fMrwided tite WTTNESSiTiy hand and official seal, NOTARY PUBUO SEAL v KOTARYfUBUC Thomal F.Pepa :ll n feprinv ft^Wtt£0&*Stahip ortype as commissioned.) Section 8A-1 of die City?s PARTY TRANSACTION VERIFICATION F0RN ^onfcejyrtf r^.Tr Qfe r^*ftg^#3oj^Mfamfp and I hereby certfry,under penal ""' Qy^E Ite 0!)neither Inor#|?W%ye^»^ busi^tjjfftent im^rej ,#i&$Q |erj|ifm^the ^iip^^tw^n yo! oWn,dii #t§£^w& nrlakerefa^n<:e>on< he/she Is ri0t^J employees,! Ino|a^n$ajje*s^^tfrt^radf d$|li^ ^r^-hat^pelMive^ttdfln^^ tedordftd^offirfai o^the ls(are)a member of any puhlit ,V.^a (joard o^cdnM^code still applied If ^perw \"" •tfi^i5eljfe$h1p ^%fipte^s i^^p^iiii!I^r^ih ch$Ffr&j;a|f:/'s ''"' "l?*efi^ino^^IfaVfyltiig^^mentisof ^aninttnest u^M^Seli^ -make reference^on dieabove llne^to ^ M Info^adori^>vl|m^jStoh thfj I eetaMthlt rtheper^n executingthis form [this section (4)shaJI be based Sole! >not fej use^o^itjliftn^miftse any I *e^r^^M^^uijr;perfornia)3ce of our < ^Itp^^pijf^|^a||jriSi^J^^or examp^ iif^j^#thfe|irt^i^lfe &^our p^w^:jg^0r i or benefit 6J any c^^fp^ir^h orbusiness entity,outside of the:.h1pmal^a'(r- Injl^^ftr;^^ property or must m whose stock is businesswiththeCity or ofanythirdparty ;::^si;p i 23 iii^ necessary*use a ni^re^f^^ X:\Purxhajsing\Vendor Information th$t will notfitonthis line;however,youmust make re^rwce^n < •ifljp^note an j of theJr immediate f^yto^Immediate i than 5%in ^at Other Rrmtnoranymemberoft^ose persons'fnnmedia^ responded to a ^ ypr^aj^ necessary,use ^«^^te slte^ mate reference;on^e iuSo^(fne,to thea sti^applies,ifihe pe™n executing^is fbrrn^^k i to supplement this VerTfication rorm wioVthe name of 0W3-iS :M m&y |^|f¥'^lM Sec 0A-1.-ConflictofInterestandcodaofethicsordinance. (a)Designation. This section shall be designated andknownasthe "City ofSouth Miami Conflict of Interest and Codeof Ethics Ordinance.*This section shall be applicable to all city personnel as defined below,and shall also constitute a standard of ethical conduaand behavior for all autonomous personnel,quasi-Judicial personnel advisory personnel and departmental personnel.The provisions ofthis section shall beapplied in a cumulative manner*By way of example,and notasa limitation,subsections (c)and (d)may be applied tothe same contract or transaction, (b)Definitions For the purposes of diis section the following definitions shall be effective: (1)Theterm "commission members"shall refer tothe mayor and die members of die city commission. (2)Theterm "autonomous personnel11 shall refer tothe members of autonomous authorities,boards and agencies, such asthe citycommunity redevelopment agency and the health facilities authority. (3)Theterm "quasi-judicial personnel"shall refer tothe members ofthe planning board,the environmental review andpreservationboard,the code enforcement boardandsuch other individuals,boardsand agencies ofthecityas perform quasi-judicial functions. (4)Theterm "advisory personnel"shall refertothe members ofthose city advisory boards and agencies whose sole or primary responsibility Is to recommend legislation or give advice tothe city commission. <5)Theterm "departmental personnel"shall refer tothecityclerk,the diy manager,department heads;thecity attorney,andail assistants to die city clerk,city manager and city attorney,howevertitled. (6)The term "employees*shall referto all other personnel employed bythe city* (7)Theterm "compensation"shall refertoany money,gift,favor,thing of value or financial benefitconferred,or to be conferred,in return forservices rendered or to be rendered. (8)Theterm "controlling financial interest"shall refer to ownership,directly or indirectly,often percent ormore ofthe outstanding capital stockin any corporation ora direct or indirect interest often percent ormoreina firm, partnership,orother business entityatthetimeof transacting business withthecity. (9)Theterm "immediate family"shall refertothe spouse,parents,children,brothersand sisters ofthe person Invoked. {)0)Theterm "transact any business*shall rdler tothe purchase or sale bythecityof specific goodsor services for consideration andto submitting a bid,a proposal in response toa Solicitation,astatementof qualifications in response to arequestby the city,orenteringintocontractnegotiationsfor the provision oh anygoodsorservices,whicheverfirstoccurs. (c)Prohibition on transacting business withthe city. Noperson included intheterms defined in paragraphs {b)(l)through (6)and in paragraph (b)(9)shall enterinto anycontractortransactany business In whichthat person oramemberofthe immediate family hasa financial interest,director indirect withthe city orany person or agency acting forthe city,andany such contract, agreement orbusinessengagement entered inviolation of thissubsectionshall render the transaction voidable. Willful violation of this subsection shafl constitute malfeasance in office and shall affect forfeiture of office or position.Nothinginthis subsection shall prohibitormake illegal: (I>Thepaymentof taxes,special assessments orfeesforservices provided by the city government; (2)The purchase ofbonds,anticipation notesorother securities chat maybe issued bythe citythrough underwritersordirectlyfromtimetotime. Waiver of prohibition.The requirements ofthis subsection maybe waived fora particular transaction onlybyfour affirmative votesofthecity commission after public hearing upon finding that (1)An open-to-all sealed competitive proposal hasbeensubmittedbya city personas defined In paragraphs (b)(2), (3)and (4); (2)The proposal has been submitted byapersonor firm offering services within thescopeofthe practice of architecture,professional engineering,or registered land surveyingas defined bythelawsofthestateand pursuantto the provisions ofthe Consultants1 Competitive Negotiation Act,andwhenthe proposal hasbeen submittedbyacitypersondefined in paragraphs (b)(2),(3)and(4); (3)The property or services tobe involved inthe proposed transaction are unique and thecitycannot avail itself ofsuchpropertyorserviceswithoutenteringa transaction whichwouldviolatethis subsection butforwaiverof its requirements;and (4)That the proposedtransactionwillbeinthebestinterestofthecity. Thissubsection shall be applicable onlyto prospective transactions,andthecity commission mayinnocase ratify a transaction entered in violation of this subsection. Provisions cumulative Thissubsection shall betakentobecumulativeand shall not beconstrued to amend or repeal any other law pertaining to the samesubjectmatter. (d)Further prohibition on transacting badness with the city. Thomas F.Pepe 02-23-IS 25 Noperson included intheterms defined in paragraphs (b}(I)through (6)andin paragraph (b)(9)shall enterinto any contract ortransactany business througha firm,corporation,partnershipor business entityin which that personor any memberofthe immediate family hasa controlling financial Interest,director indirect,withthecity or anyperson or agencyactingfor the city,andanysuch contract,agreement or businessengagement entered in violation ofthis subsection shall renderthe transaction voidable.The remaining provisions of subsection (c)will alsobe applicable tothis subsection as though incorporated by recitation. Additionally,no person included intheterm defined in paragraph (b)(1)shall voteonor participate hi any way In anymatterpresented to thecitycommission ifthat person hasanyof die following relationships with anyofthe personsorentitieswhich would beor might be directly or indirectly affected byany action ofthecity commission: (1)Officer,director,partner,of counsel,consultant,employee,fiduciary or beneficiary;or (2)Stockholder,bondholder,debtor,or creditor,ifinany instance the transaction ormatterwouldaffectthe person defined In paragraph (b)(I)in amanner distinct from the manner In which itwouldaffectthe public generally.Anyperson included intheterm defined in paragraph (b)(1)whohasanyof the specified relatfonships or whowouldor might;direcdy or indirecdy,realize aprofitbytheactionofthecity commission shall notvoteonor participateinanywayin the matter. (E)Gifts. (1)Dejimttoi.The term "gift"shall refer to the transfer of anything of economic value,whether in the form of money,service,loan,travel,entertainment,hospitality,item or promise,orinanyother form,without adequateand lawful consideration. (2)Exceptions.Theprovisionsof paragraph (e)(1)shall not apply to; a.Political contributions specifically authorizedby state law; b.Gifts from relatives ormembersofone's household,unless thepersonisaconduiton behalf ofathirdpartyto the delivery ofagiftthat h prohibited under paragraph (3); c Awards forprofessional or civic achievement: d.Materia]suchas books,reports,periodicals or pamphlets which are solely informational orofan advertising nature. (3)Prohibitions.Apersondescribedin paragraphs (b)(1)through(6)shall neithersolicitnordemandany gift,Itis also unlawful foranyperson or entitytooffer,give or agreeto give to any personincludedintheterms defined in paragraphs (b)(1)through (6),orforanyperson included in theterms defined In paragraphs (b)(l)through(6)to accept or agreetoacceptfromanotherpersonor entity,anygiftfor or becauseof: a.An official publicactiontaken,or tobetaken,orwhichcouldbe taken,or anomission or failure to takeapublic action; b.A legal dutyperformedortobe performed,or which couldbe performed,or an omission or feflure toperform alegalduty; c.A legal dutyviolated or tobe violated,orwhichcouldbeviolatedbyanyperson Included hi thetermdefinedin paragraph (b)(1);or d.Attendanceorabsencefromapublicmeetingatwhich official actionistobetaken. (4)Disclosure.Any person included intheterm defined in paragraphs (b)(1)through (6)shall disclose anygift;or seriesof gfts fromanyonepersonor entity,having a value In excessof $25.00.The disclosure shall bemadeby filing acopyofthedisclosureformrequiredbychapter 112,Florida Statutes,for "local officers*with thecityderk simultaneously withthe filing ofthe form withtheclerkofthecountyandwiththe Florida Secretary ofState. (0 Compuhory disclosure byemployees of firm*doingbusiness wfth the dty. Should any person included intheterms defined in paragraphs (b)(1)through (6)be employed bya corporation, firm,partnership or business entityin which thatpersonor the immediate family doesnot have a controlling financial interest,and should the corporation,firm,partnership or business entity have substantial business commitments toorfromthedtyorany diy agency,orbe subject to direa regulation by die cityora dty agency, thentheperson shall file aswornstatement disclosing such employment and interest withthe derk ofthedty. (g)Expfoftdtfon of official poiMon prohibited. No person induded intheterms defined in paragraphs (b)(1)through (6)shall corruptly useorattempttousean official position tosecurespecialprivileges or exemptionsforthatperson or others* (h)Prohibitiononuse of confidential Information. Nopersonincluded intheterms defined in paragraphs (b)(I)through (6)shall accept employment or engage In any business or professional activity whichone might reasonably expectwouldrequire or induceoneto disclose confidential information acquiredbyreasonofan official position,nor shall thatpersoninfacteverdisdoseconfidential information garneredor gained through an official position withthe city,nor shall thatpersoneverusesuch information,direcdyor indirectly,for personal gain or benefit Thomas P.Pep* 02-21-15 26 (I)Conflicting employment prohibited. No person included in the terms denned in paragraphs (b)(i)through (6)shall accept other employment which would Impair independence of |ud|gment inthe performance of any public duties. 0)Prohibition on outside employment (1)No person included in the terms defined in paragraphs (b){&)shall receive any compensation for services as an officer or employee ofthecityfrom any source other than the city,except as may be permitted as follows: a.Generdty prohibited.No full-time city employee shall accept outside employment,either Incidental,occasional or otherwise,where city time,equipment or material istobe used or where such employment or any part thereof is tobeperformedon dty time. b.Wfcen permftied.A fuJklme dty employee may accept incidental or occasional outside employment so long as such employment isnot contrary,detrimental or adverse to the interest of the city or any of Its departments and the approval required in subparagraph cis obtained. c.Approval of department head required.Any outside employment byany full-time dty employee must first be approved inwriting bythe employee's department head who shafi maintain a complete record of such employment d.Penalty.Any person convicted of violating any provision of this subsection shall be punished as provided in section I-I I ofthe Code of Miami-Dade County and.In addition shall be subject to dismissal bythe appointing authority.Thedty may also assess against a violator a fine notto exceed $500.00 and the costs of investigation incurred bythedty. (2)All full-time city employees engaged in any outside employment for any person,firm,corporation orentity other than thedty,or any ofits agencies or instrumentalities,shall file,under oath,an annual reportindicating the source ofthe outside employment,the nature ofthework being done and any amount of money orother consideration received bythe employee from the outside employment.Cityemployee reports shall be filed with thedty clerk.The reports shall be available ata reasonable time and place for inspection bythe public Thedty manager may require monthly reports from individual employees or groups of employees forgood cause. (k)Prohibitedinvestments. No person included in the terms defined in paragraphs (b)(1)through (6)ora member ofthe immediate family shall have personal investments in any enterprise which will create a substantial conflict between private interests andthe public interest (1)Certain appearances and payment prohibited. (1)No person included In theterms defined in paragraphs (b)(1),(5)and (6)shall appear beforeanydty board or agency andmakea presentation on behalf ofathird person withrespecttoany matter,license,contract, certificate,ruling decision,opinion,rate schedule,franchise,orother benefit sought bythethird person.Nor shall theperson receive any compensation or gift,directly or Indirecdy,for services rendered toathird person,who has applied fororis seeking somebenefit from thecityoradty agency,in connection withthe particular benefit sought bythe third person.Nor shall the person appear in any courtorbeforeany administrative tribunal as counselor legal advisor toa party whoseeks legal relief from thecityoracity agency through thesuitin question. (2)No person included in theterms defined in paragraphs (b)(2),(3)and (4)shall appear beforethedty commissionor agency onwhichthe person serves,either directly orthroughan associate,andmakea presentation on behalf ofathird person withrespecttoany matter,license,contract certificate,ruling,decision, opinion,rate schedule,franchise*orotherbenefitsoughtby thethird person.Nor shall suchpersonreceiveany compensation or gift,directly or indirecdy,for services rendered toathirdpartywhohas applied fororisseeking somebenefit from thecity commission or agency onwhichthepersonservesinconnectionwiththe particular benefitsoughtby die third party.Nor shall thepersonappearIn anycourtorbeforeany administrative tribunal as counselor legal advisortoathird party whoseeks legal relieffromthe city commission oragencyonwhichsuch personservesthrough the suit In question. (m)Actionsprohibitedwhenfinancial Interests Involved. No person included intheterms defined in paragraphs (b)(I)through (6)shall participate inany official action direcdy or indirecdy affecting a business inwhichthat person oranymemberofthe immediate family hasa financial interest A financial interestis defined inthis subsection to include,butnotbe limited to,anydirector indirectinterestinany investment,equity,or debt (n)Acquiring financialInterests. Nopersonincludedin the terms defined in paragraphs (b)(1)through(6)shall acquirea finandal interest ina project,businessentityorpropertyatatimewhenthe person believes or has reason tobelievethatthe finandal interest may he directlyaffectedbyofficialactions or by oflfcia!actionsby the dty or dty agency of which the person is an official,officer or employee* (0)Recommending professional services; Thomas P.Pepe 02-23-15 27 No person included inthe terms darted in paragraphs (b)(1)through (4)may recommend the services of any lawyer or law firm,architect or architectural firm,public relations firm,oranyother person or firm,professional or otherwise,to assist in any transaction involving the city or any of itsagencies,provided thata recommendation may properly be made when required to be made bythe duties of officeandin advance ata pubfic meetingattendedbyother dty officials,officersor employees. (p)Continuing application after dty service. (I)No person included in theterms defined in paragraphs (b)(1),(5)and (6)shall,fora period oftwo years after hisorher dty serviceoremploymenthas ceased,lobby anycity official [as defined in paragraphs (b)(1)through (6)]in connection withanyJudicial orother proceeding,application,Solicitation,RFQ,bid,request for ruling orother determination,contract daim,controversy,charge,accusation,arrestorother particular subject matterin which thecityoroneofits agencies isapartyor has anyinterestwhatever,whether direct or Indirect Nothingcontained inthis subsection shall prohibit any individual from submitting aroutine administrative request or application toacitydepartment or agency during the two-year period after his orher service has (2)The provisions ofthe subsection shall not apply topersonswhobecomeemployedby governmental entities, 501(c)(3)non-profit entities or educational Institutions or entities,and who lobby on behalf ofthose entities in theirofficialcapacities. (3)The provisions of thissubsection shall applyto all persons described in paragraph (p)(l)whose dty serviceor employmentceasedaftertheeffectivedate of theordinancefromwhich this sectionderives. (4)Noperson described in paragraph (p)(I)whose city serviceoremploymentceasedwithintwoyearsprior to theeffectivedateofthis ordinance shall fora period oftwoyearsafterhisorherserviceoremployment enter intoa lobbying contracttolobbyanycity official in connection withanysubject described in paragraph (p)(l)in which thecityoroneofits agencies isa party orhasanydirectand substantial interest;andinwhichheorshe participated directlyor indirecdy throughdedsion,approval,disapproval,recommendation,the rendering of advice,investigation,orotherwise,during hisorher dty serviceor employment Aperson partidpaced "directly" whereheorshewas substantially Involved inthe particular subjectmatterthroughdedsion,approval,disapproval, recommendation,the rendering of advice.Investigation,orotherwise,duringhisorhercityservice or employmentA person partidpaced "indirecdy0 whereheorshe knowingly participated in anyway In the particular subjectmatterthrough decision,approval,disapproval,recommendation,the rendering of advice,investigation,or otherwise,during hisorher dty service or employment Ail personscovered by this paragraph shall executean affidavit onaform approved bythecityattorneypriorto lobbying any dty official attestingthatthe requirementsofthis subsection do not preclude thepersonfrom lobbying city officials, (5)Anypersonwhoviolatesthissubsection shall besubjecttothe penalties providedinsection8A-2(p). (q)City attorney to renderopinions on request Wheneveranyperson included intheterms defined in paragraphs (b)(1)through(6)and paragraph (b)(9)is in doubtastotheproper Interpretation or application of this conflict ofinterest and codeofethics ordinance,or whenever anypersonwhorendersservices to the dty isindoubtasto the applicability of the ordinance that person,maysubmittothe dty attorneya full writtenstatementofthe facts and questions.Thecityattorney shall thenrenderanopinionto such personand shall publish these opinions withoutuseofthenameoftheperson advised unlesstheperson permits theuseofa name. (Ord.No.6-99-1680.§2,3-2-99) Editor's note-Ord.No.6-99-1680,§I,adopted 3-2-99.repealed §§8A-I and8A-2intheirentiretyand replaced themwithnew§§ 8A-Iand 8A-2.Former §§8A-I and8A-2 pertained to dedaration of policy and definitions,respectively,and derived from Ord.No.634,§§I (IA-1).I (IA-2)adoptedJan.11,1969. Thomas F.Pepe 02-23-IS END OF SECTION 2£ l^mm^mT NOTICE OF AWARD te-13-IS 2,-1Br SHi^E:»£,.,*?29. &S-: &^>- ^JJI^ *.,,.ti J£" RESPONDENT QUALIFICATION STATEMENT Besiii^acing ClayTennisCourts be utilized aspartofthe CfTTS (I Evaluationand a)In thepast5 years In thepast 5 yeftrsOnSchedule 1)]*ft*j^43$^ In the past lOyears irk.:r:U,.. ltQ *) 92-23-15 it --.'V; ojects. Owner Name::M ,*+ XiWBPfe-.. Li WOwnerAddress: .j^i^9ri1^pj^i^^:^&*m\~ff Mrs-;fg^.Jatt. #M$i$^iipSft:TSW*'M Or«#MlContfw*Completion Dam InJOV £/*%£)g/2-Cs>l 2-ffi > ^ai final Co«r«t Comptetton gfl^M*******&t£QtC ©rt^Cspfnoftlce:4fil t*tS"0 ®® Actualftod_Coi*»ia<*PriGfe ...Jfr4-ii 3 S*&QQ Owner Namef **x> Owner Address*34>7SD O.S.rfW ifrfc fclqttti frt»M* OwimrT^lepho„n«^72*7™Q4-2."2JaQ^> Clonal Contract Completion Time ^9 I(Day$^.^* #!f^ij^^....,.,.,„,£fe^0/V^^^^$L%,.J Actual fihaf Conrad:Gbrj^etion ««-=^«**/>J C^Gates?fffcCfcf^QJMZU-t -* Original Contraa Price; Actual Final Contract Price & ^,/oaoo n:^jTQj^^p i X CiiraiRRW^fBfifti: ,;:Ui^M'..l-."''.J.. •-;•"•.•[iiLn'm.!j?.1 t&Mim Hlme Cibntfact Conflation ICbittractPrte: 1 *>lA 4$ffi&Wtjcutfk Cc L'-«?"-»"r ni'mUr^.11 _i_j_',j 'M ,( ya^tftJ fi Tjfm i uj.i"3 at»"Tr II jl.I •ui*i|y ««l J'•» *•.«£|^§r ptosffl m §MM- s^i miii"i„iiiii!i'.n''i».:i'[i.ii,ij-,!ij-.i'Vp-Nji-1'1'»•'»:'..'in.1,1.•>• ••Lv^jJ '•'Af'J LU .'•••Ul.U-JP >iu.u;»i Jl LiijIillULiij:Li..•i\i#J#TrTl.lAL.m.Y T_;;;-•ii^iujiriaS^ •fr^Wfr^"*.JHUIIUI--. ^-;orr fc F#r* 13 -.-*,£ £<L r rc^contractsordebarring fr^ c)against theRespondent In the last five(5)years 6*Government References:"'•^5i£:^E.^fV^'^t^ tffi-'&ffi-Wm&tim WffiM Pr Quas^Qi^filwt Agerisi yfe ^veani.;. Narrrt^ofAgency: C<mtact Fersoh: ;;tefr^ Name ofAgency: 7SE£j^A-^frHiMQ 4 "v\f;.r ":. %:z:''z:: ••• ••••'••'•2-,::"-:;-.:•"••=-v'"i-'••" A^#ess: Telephone tio<: Contact Person; TfcotttwFtPep* «2*2MS 14 have done business -"l&L .•'^^y-^'g'Scfr l f~h.-^ <<i!Wmf: '4m$&.: wmm***—*mi*fim ••ii.-iir..iiiio.•••'.•• Testing Laboratory ^B^^B^T^^B!1! Other: ^'•'~::r.'.''rrr'VA'•'""•-*•'"•"•• Thorn*ftPep* 02-23-15 - *>^H M* PRINCIPAL SUPPLIERS &*&;:' m§fawii:ok*iww! •WHF"'";Ml'iLiiiii.i.iu.ni ;1p].|iij;~j:[:::i; r"jiirii_iiir--ii[r^iiiijiir Mi'tH' \M Wft-ViirTtW1t-••••••vlifr-'•*"•"•'''"' ^":j~Jf""X:.-Tx EN®OF SECTION It 1)REFERENCE Providealist of three (3)clfents/muni( Name Tammy Good Agency Cfty ofPomiwrio Beach Provide a fG0^ [Iniformatlonfori Name Don Decker Agency Gty ofWeston E-mail iriciu<i$;the following Inforrnation for each refec^nc^ \i ••'&&^J$ki utilized the sferyic^beingproposedto th^ FAST-DRY COURTS -CLAY COURT RESURFACING PROJECTS IN ii-ijiS® 351 Jli **w w*m\> Hmm W&Wry ^wr&ywiai^ m*G>•Stoot u#>^itl.Dcv C^urt*t««» &o^;#&^^ «eo/c*«w t&iM&S^aft^.^*^^ t:0«!^.CT tW9i m*tritil$ft,-Rtom**upry&j ********$S*ii*fwr Hate*** «^H&^^|^r^^jiij(^n»i tets9«i^ili^mir^e^jHttfu^' TWfvrffHp $wi&Jajfife-ftmtw m'tommy of t#Sft*ffl$ #« n i« trnzutytfitmb ttemirmwy^ow* /S^M»r&Sttr TftDOatTTOft ?iia$*r-Big' *«er*e.»ii*a*rf»ff. $mm.*]tetfato*oMWifettwK^Sfc £$%' i'tJfMtin fi#%.&*i >&m OlflWICCTEOF HPT ^RMAWeLY OR NEW _ -^-*—'OP INSURANCE DOES NOT OOWimn^A CONTRACT BETWEEN >THEC^RT1RCAllHpU)efL DNm&ANDLflgNRH*NO AHENO,EXTEND OR ALTER en ADDmpNAt INSURED,the policy^)must be endowed.If r*OTtoin poltele*m«y requite onei^or^inmtt £stBtem»vtftJwth|i BKt^0S4^776-2222 I^^^^^£ ,fJpjgj^g);MfP^, utsuitERA:Amerieah>ineUmnceCompqmy Fart OryGpurte,Inc. 140QN.W.13th Avenue FHimpsmo|toc^,rl^330S^t«H» WflUEgfU; MttUSgMF gnumber: £f£KK>C^|^T]ijBr^^BEEN l$aUE&;W: JNCHCATEa NCH^Wi$8^^tp*M QRCp^HnQNiDF ANY^ It?MAY Bf 1SSUE0 Omim mrm THE |HSURA«Qf Af^ORdED BYT ANDQONDmONSOF SUQH POUCIE^iJMrrg SHOV^^Y HAVS g^NHI •"'U ,j.-u j-•'^•i"".l^toHUiMi|-'•"•••lA.m .<V .>*----^ TYFEOimigummcg i&e&u&tifissjtre ;- OAJ«&«A06 xcu OCCUR ri^Mm n^ ^J*AwrA.«reA FOPgRATIONSfartaw HIA il^ffUiite*^M^^M^ GUOB12<0O3 02^W2015 02/M/W16 CU&SQDQStMi 02/03/2015 WC2097469 06/1Q/2O48 oe/io/20ie ia£)k jMft?8*im:named rn».I^^^tnilli.'£nftur«<i tuadcvc :;ifche G«xi«ir&l lit iaifcb £&ib$&&tsr>-isf'jbm&mkI W'^wittto-c^txistr " jw flMM:QMRlflK «H?«MW,»l-'t**a.THi>Mni II PUB Ull'^lll".XOK -XO ffllVl ,ZOP -ftttfl—- HERBS fe giaWECT tO M*>THg' crrvowi a^l£AHYC*TOE*BCA^ .fhi ;B?iSiW!ON^-.oWii'.i*!iSiori ji^! Acca»uSa^iai«TO M«1»FL 33134 AutHirit&ipiwttawTATnm wui^^wnpniiai'>*jiii ACORD 23 (2010/06)Tl*ACORD heme andlogoamn^^tere4inanX»olA?i)P T" FL 33060 DETACH HERE ISSUED:PSmWM mm UM teitt k$©ttr $m mwzi <M&m iliarviejeis: WM}MMJ\,.m**m.fjgtjtfflmnr •Mill •npi^ijQjippWi-'- !• r i; '•i i) .?; tfiagiiine^1 ^-.f •:_igf jw^,^1 Vr,j (onsma AUngM'^ Time for Resurfacing? Is your day tennis court showing its age?Are high lines starting to cause bad bounces <wd creating a tripping hazard?Is there a perimeter?Does your court take forever to dry after 3 rain?These are all signs th^itmigtrtbetimetorcsurfattyflurday court Fast- LASEMAPEREDRFSURFACSNG Fast-Dry (MiN^v^^ resurfacing technique torestorfe Har-Tiu courts to a like-new condition,Inia laser-tapered resurfacing,Fast-Dry Courts uses laser guide}grading eplp- mentto remove excess material atthe low endofthe court andto add new material atthe high endofthecaurt This process can restore theproper Tih 301 court slopeand V;surface depth ofHarTrumaterlal. Soape^dead materiaroff ofthecourt Scarify excess Har-Tm mni^rial attowsideof court and redistribute toHigh end ofthe court using laser guided grading equipment Apply 5-30tons ofHar-Tru surfacing materia!torestore fsurfaoe ertokeepthem leach feilMTenni! f-'i :^% *El&#Vl#8&:: ^.wgPwJiF'^7!*-."11115 •;> Soutlf Miami TH E CITY OF PLEASANT LIVING REFERENCE CHECK: Resurfacing Tennis Clay Courts Prepared by:Purchasing Department VENDOR:Fast-Dry Court Resurfacing DATE:01/15/2016 REFERENCE:Sunrise Tennis Center CONTACT:Earl Prizlee.Project Manager 1.How is the vendor's quality of work? Fast-Dry provided the proper staff,tools and materials to perform the job of resurfacing clay courts including replacement of the nets and lines.The quality of the final surface and lines were excellent.Minor imperfections were addressed as the City brought to Fas- Dry's attention. 2.Were projects completed within established timeframes;on-time and on budget? The project was completed within the time frame,however additional issues fwater valves &Drainage)required additional time. 3.Was the number and type of change orders requested inline with the project? Change Orders were owner requested and reasonably priced.A small change order was to install new valves and another more significant was to repair the liner beneath. Neither was part of the original scope of work. 4.Howis the vendors Response Time and communication with staff? For the most part there was no lack of communication.Management was very responsive to emails and phone calls 5.What was the project scope/agreement andprojectvalue? Resurface 10 Clav Courts including nets and lines for the amount of $55.995.One change order was issued to dig up the entire edge of the court repair the liner and replace the excavated clav for the amount of $7,750. f #]South'Miami THECITY OF PLEASANT tlVINC REFERENCE CHECK: Resurfacing Tennis Clay Courts Prepared by:Purchasing Department VENDOR;Fast-Dry Court Resurfacing DATE:01/15/2016 REFERENCE:£l^Y Of kftSHdjJ CONTACT:yDS &£c(6flC- 1.Howis the vendor's quality of work? 2.Were projects completed within established timeframes;on-time and on budget? 3.Was the number and type of changeorders requested inline with the project? 4.Howis the vendors Response Time and communication with staff? 5.What was the project scope/agreement andprojectvalue? JLAWLTAfC/^H&4Af9&tf 15 hlM-l*"CLAY Coo&5 South"Miami THE CITY OF PLEASANT LIVING REFERENCE CHECK: Resurfacing Tennis Clay Courts Prepared by:Purchasing Department VENDOR:Fast-Dry Court Resurfacing DATE:10/27/2015 REFERENCE:Tammy Good,PMP CONTACT:954-786-5512 1.How is the vendor's quality of work? EXCELLENT 2.Were projects completed within established timeframes;on-time and on budget? YES 3.Was the number and type of change orders requested inline with the project? YES 4.Howis the vendors Response Time and communication with staff? EXCELLENT,VERYRESPONSIVE,COURTEOUS,AND PROFESSIONAL 5.What was the project scope/agreement andproject value? RENOVATE CLAY COURTS,CONVERT TO HYDROIRRIGATION,NEW FENCING,LANDSCAPING, ETC/JobOrder Contract (JOC)/$600K +/- 1/14/2016 Detail by Entity Name Florida Profit Corporation FAST-DRY COURTS,INC. Filina Information Document Number J77733 FEVEIN Number 59-2821640 Date Filed 06/11/1987 State FL Status ACTIVE Principal Address 1400 NW13 AVE POMPANO BEACH,FL 33069 Changed:02/14/2014 Mailing Address 1400 NW 13 AVE POMPANO BEACH,FL 33069 Changed:02/14/2014 Registered Aaent Name &Address SNYDER,SHAWNC 7931 S.W.45TH STREET DAVIE,FL 33328 Name Changed:04/10/2012 Address Changed:04/10/2012 Officer/Director Detail Name &Address Title Director,President DETTOR,STEPHEN N 1400 NW 13 AVE POMPANO BEACH,FL 33069 TitleDirector,Secretary Detail by Entity Name htt|x//seach8unbfz^g/JiT<Mty/Cor^la 1/14/2016 DETTOR,TRIMMER B 750 NE9TH AVENUE POMPANO BEACH,FL 33060 Title Director,VP DETTOR,TODD M 1200 NE 3RD ST POMPANO BEACH,FL 33060 Title Director,Treasurer DETTOR,DAVIDH 702 NE 9TH AVE POMPANO BEACH,FL 33060 Annual Reports Report Year 2013 2014 2015 Document Images Filed Date 03/14/2013 02/14/2014 01/26/2015 DetailbyEntityName 01/26/2015-ANNUAL REPORT View Image In PDF format 02/14/2014 ••ANNUAL REPORT view Image in PDF format 03/14/2013 -ANNUAL REPORT viewimage in PDF format 04/10/2012 -ANNUALREPORTviewimage in PDF format 02/14/2011 -ANNUAL REPORT View image in PDF format 04/15/2010 --ANNUAL REPORT View image in PDF format 04/13/2009 -ANNUALREPORT View Image in PDF format 04/08/2008 -ANNUAL REPORT View image in PDF format 05/02/2007 -ANNUAL REPORT View Image in PDF format 04/11/2006 -ANNUAL REPORT View Image in PDF format 06/17/2005 -ANNUAL REPORT View image In PDF format 01/29/2004-ANNUAL REPORT view image in PDF format 02/20/2003 -ANNUAL REPORT View Image in PDF format „j .J i J 03/18/2002 -ANNUAL REPORT View Image in PDF format | 01/19/2001 -ANNUAL REPORT View Image In PDF format ""j 01/19/2000 -ANNUAL RFPORT 'View image In PDF format 01/28/1999 -ANNUAL REPORT View image In PDF format" 01/16/1998 -ANNUAL REPORT ^Vl'ew image In PDF format" 03/27/1997 -ANNUAL REPORT 04/09/1996 -ANNUAL RFPORT " 04/18/1995 -ANNUAL REPORT J View image In PDF foimat J Viewjmage in PDF format j ViewImageInPDFformat http://s<w«*.su*iz.or^2/3 2015 FLORIDA PROFIT CORPORATION ANNUAL REPORT DOCUMENT*J77733 Entity Name:FAST-DRYCOURTS,INC. Current Principal Place of Business: 1400 NW 13 AVE POMPANO BEACH.FL 33060 FILED Jan 26,2015 Secretary of State CC0344444871 Current Mailing Address: 1400 NW 13 AVE POMPANO BEACH,FL 33069 US FEI Number:59-2821640 Name and Address of Current Registered Agent SNYDER.SHAWN C 7S318.W.45TH STREET DAVIE.FL 33328 US Certificate of Status Desired:Yes Theabove namedentitysubmitsthte statementforthopurposeof changing Its registered officeor registered agent,or both,intheStaleof Florida. SIGNATURE:__ Electronic Signature of Registered Agent Officer/Director Detail: Title DIRECTOR,PRESIDENT Name DETTOR,STEPHEN N Address 1400 NW 13 AVE City-State-Zip:POMPANO BEACHFL 33069 Title DIRECTOR,VP Name DETTOR,TODD M Address 1200 NE 3RD ST City-State-Zip:POMPANOBEACHFL33060 Title DIRECTOR,SECRETARY Name DETTOR,TRIMMER B Address 750 NE9TH AVENUE City-State-Zip:POMPANO BEACH FL 33060 Title DIRECTOR,TREASURER Name DETTOR,DAVID H Address 7O2NE0THAVE City-State-Zip:POMPANOBEACHFL 33060 Date \hamb/c*rtfy thaith*inform^todlotW veto;that t am an officerordinatecfttta eotporaSoncrthetecaiverorlmtae empoweredtoexecute ttfo reportaanaylredby ChaptarWT,Ftortde Statute*;andthat my nemeappaara above,oren anattachmentwithaSotherOtaempowered. SIGNATURE:STEPHEN N.DETTOR PRESIDENT 01/26/2015 Electronic Signature of SigningOfficer/DirectorDetail Date Member Name Bid Number Bid Name 2 Document(s)found for this bid 11 Pianholder(s)found. City of South Miami RFP-PR2015-29-0-2015/SK Resurfacing day TennisCourts Supplier Name Address 1 City State Zip Phone Attributes ABC Construction,Inc.7215 N.W.7th Street Miami FL 33126 3056630322 1.HispanicOwned 2.Woman Owned ACA Contractors,Inc.2100 North Andrews Ave Extension Pompano Beach FL 33069 9549743262 1.Hispanic Owned ARAZOZA BROTHERS CORP PO BOX 924890 HOMESTEAD FL 33031 3052463223 1.Hispanic Owned Construction Journal,Ltd.400 SW 7th Street Stuart FL 34994 8007855165 Fast Dry Courts 1400 NW 13 Ave Pompano Beach FL 33069 8004322994 GC Works Inc.2000 PONCE DE LEON BLVD SUITE 600 Coral Gables FL 33134 3052063131 isqft-MAINACCT 4500 Lake Forest Drive Cincinnati OH 45242 8772271680 Link Systems LLC 5870 Hummingbird Court Titusville FL 32780 4074010031 1.Small Business McCourt Construction 16155 sw 117 ave Miami FL 33176 3052550252 Traffic Controi Products of Florida,Inc.5514 Carmack Road Tampa FL 33610 8136218484 1.Woman Owned Welch Tennis Courts,Inc.P.O.Box 7770 Sun City FL 33586 8002229095 MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday,Sundayand LegalHolidays Miami,Miami-DadeCounty.Florida STATE OF FLORIDA COUNTY OF MIAMI-DADE: Before the undersigned authority personally appeared MARIA MESA,whoonoathsaysthatheorsheisthe LEGAL CLERK,Legal Notices ofthe Miami Daily Business Review f/k/a Miami Review,a daily (except Saturday,Sunday and Legal Holidays)newspaper,publishedat Miami in Miami-Dade County.Florida;thatthe attached copyof advertisement, beingaLegal Advertisement of Noticeinthe matter of CITYOF SOUTH MIAMI .RESURFACING CLAY TENNIS COURTS -RFP 3PR2015-29 in the XXXX Court. was published insaid newspaper inthe issues of 12/17/2015 Affiant further saysthatthesaid Miami Daily Business Review isa newspaper publishedat Miami,insaid Miami-Dade County,Florida andthatthesaidnewspaperhas heretofore been continuouslypublishedinsaidMiami-Dade County.Florida eachday (except Saturday,Sundayand LegalHolidays)andhas been entered as second classmail matteratthepostofficeinMiamiinsaid Miami-Dade County, Florida,foraperiod of one yearnextprecedingthe first publication oftheattachedcopyofadvertisement:andaffiant further says thatheor she hasneitherpaidnorpromisedany person,firmorcorporationanydiscount,rebate,commission orrefundforthepurposeof securing this advertisement for publication in thejajgLp^w^paper. (SEAL) MARIA MESA personally known to me RHONDA M PELTIER }•:MYCOMMISSION *FF2314Q7 EXPIRES May17 2019