Res No 033-16-14588RESOLUTION NO.:033-16-14588
A Resolution authorizing the City Manager to purchase an electronic fuel
monitoring board from Petroleum Testing Services Inc.
WHEREAS,the current electronic fuel monitoring board console at CityHall has failed.
The system depends on a functioning console forallfuel monitoring requirements;and
WHEREAS,a monitoring system is required for all regulatory certifications.The system
will provide several major safety measurements,including but not limited to,leak detection,
pressure measurements,dispensing fuel levels and tank contamination;and
WHEREAS,the City obtained 3 quotes for the purchase of an electronic fuel monitoring
board;and
WHEREAS,PSR Inc.was the lowest &most responsive bidder;and
NOW,THEREFORE,BEIT RESOLVED THE MAYOR AND CITY COMMISSION OFTHECITY
OF SOUTH MIAMI,FLORIDA:
Section 1.TheCity Manager is authorized to expend $6,840 with PSR Inc.for the
purchase of an electronic fuel monitoring board,charged to account number 001-1710-519-
4670 (Repairof Grounds &Structures)witha current balance of $49,122.
Section 2.Severability.If any section,clause,sentence,or phrase of this resolution is
for any reason held invalid or unconstitutional bya court of competent jurisdiction,this holding
shall not affect the validity of the remaining portions of this resolution.
Section 3.Effective Date:This resolution shall take effect immediately upon
enactment.
PASSED AND ENACTED this1 6 t]Tclav of February §2016.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAG^GALlW ANC
EXECU;BON THEREOF
APPROVED:
COMMISSION VOTE:5-0
Mayor Stoddard:yea
Vice Mayor Welsh:Yea
Commissioner Liebman:Yea
Commissioner Edmond:Yea
Commissioner Harris:Yea
South*1 Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
Via:
From:
Date:
SUBJECT:
BACKGROUND:
AMOUNT:
ACCOUNT:
Support:
TheHonorable Mayor &Members ofthe City Commission
StevenAlexander,CityManager
Kelly Barket Jr.,Director of Public Works
February 16,2016 Agenda Item No.11
AResolutionauthorizingtheCity Manager to purchaseanelectronic fuel
monitoring boardfromPetroleumTestingServices Inc.
The current electronic fuel monitoring board console for the Policefuelpumps
atCity Hall has failed.Thesystem depends onafunctioning console for all fuel
monitoring requirements.
A monitoring system isrequiredfor all regulatorycertifications.The system will
provideseveralmajorsafety measurements,includingbut not limitedto,leak
detection,pressuremeasurements,dispensing fuel levelsandtank
contamination.
PSR Inc.willsupplyand install one functional complete VeedeRoot TLS-350 plus
monitoring system withintegratedprinterand module and all applicable
compliance monitoring sensors,wiring,materials,conduit,tank connections,
laborand Final AnnualCertificationasindicatedin option #3on the attached
proposal.
The monitoringsystemtobe installed is compatible with the current
operational system inuseby the City.PSRInc.was the lowest and most
responsive bidderand met all requirements of the scope needed forservices.
PSR Inc.$6,840.00
Fred Rice LLC.$8,986.00
Branching Out,inc.$9,850.00
$6,840.00
Account No.:001.1710.519.4670 hasa current balance of $49,122
Quote I.PSRInc.
Quote 2.Fred Rice LLC.
Quote 3.Branching Out,Inc.
ReT^GijeuM TesrnNG*Sei*vic:^
PH-954-553-3675 FX-954-572-0806
marty@psrtesting.net
Oveeder-rootI
Th&faceting autftority for petroleum
•and ene^py handling ^quiprrt&nt.
Date:2/1/2016
Location:City of South Miami
Attn:Eddy Torres.
TASK)Repair /Replace non functional OPW Tank monitoring system,
PSRInc.willsupply/repair/orreplaceapplicableelementstotheexistingOPWmonitoringsystemdepending
onthepreferredproposaloptionslistedbelow.Allnewmaterialsandpartswillbewarrantedforoneyearupon
successfulinstallationorrepairandproper functionality.
•1)Replace OPW console with a*functionalunit.Consoleto include all capabilities,
components,softwareandprogramming.Uponsuccessfulinstallation,determine,if any,
remainingissueswiththesystem,additionalcostsmayapply.Thisunitwillbewarrantedforone
year from time of installation.Costforthis Task willbe $3,216.00
•2)Supplyandreplaceone OPW EECO 1500 Consolemainboard.Upon successfulinstallation,
determine,if any,remaining issueswith monitoring system.Additional costs mayapply.
Cost for this Task will be $1,840.00
•3)Supplyandinstallone*functional,completeVeedeRootTLS-350PlusMonitoringsystem
withintegratedprinterandmodules,toinclude,TankGaugingProbe,allapplicablecompliance
monitoringsensors(annularspaceandsumps),wiring,materials,conduit,tankconnections,
labor,andFinalAnnualcertification.CompleteTaskwarrantedforoneyearfrominstallation
time.Cost forthisTaskwillbe $6,840.00
*Represents that unit(s)isusedandiscoveredwiththeoneyear manufacturer warranty.
Proposal/Task Acceptance:
Print name:
Date:
I.HNIB
Thank you.
M.Sweet (Marty)
ComplianceSpecialist
\matic tank gauging am )ns systems
Fred Rice LLC.
6607 Do/1/0/7 Rd.
FT.Pierce FL 34951
772.464.7177
Estimate:#10094-16
Date 1/4/2016
BILL TO:
City of South Miami.
4795 SW 75th Ave
S.Miami FL 33155
Attn.Eddie T.
SHIP TO:
City of South Miami
Same
Description:Install Veeder-Root TLS-350 Monitoring system.
1]Provide new VeederRoot TLS-350 system complete to include all applicable
probes,sensors,materials,and installation.
-VeederRoot TLS-350 Console with printer
-1 Magnetostrictive Tank Probe
-2 Compliance Sensors
-1 Conduit,connections,materials
-1 Shipping
-ITax
Sub-total
Total
Estimated project duration willbetwodays.
Approval signature.X_
Print name .X_
Date
$4,600.00
$1,800.00
$630.00
$1,840.00
$116.00
N/A
$8,986.00
23300 S.W.134 Avenue EB6740
Miami,Florida 33032 PGC055725
ECC001470
Ph:305 258-8101 BraXlChlXig Ollt,IZIC.CGC006150
Fax:305 258-3812 Environmental Engineering Construction CFC057075
January 20,2015
Mr.Eddie Torres
City of South Miami
etorres@southmiamif1.gov
305-519-6785
RE:Proposal for Electrical construction service
Dear Mr,Torres:
In accordance withyour request£this proposal for professional
construction services is submitted for your consideration and
approval.
I PURPOSE OF AGREEMENT /PROJECT DESCRIPTION
Tasks:
Contractor Shall:
$L,ProvidenecessarylaborandmaterialstoInstallNew
VEEDER ROOT -TMS 300 Console.
2,Provide and install new interstitial leak detection and
level probes intankasrequired.
3.Land all leads and provide a complete working package.
LumpSumPrice ..*.s 4 ^•**.....v ,,_,,.$9,850.00
Should you have any questions or require additional information,
please contact meat (305)258-8101.
Very Truly Yours,AS TO CLIENT
AUcfiae£S.$u*cAe££
Michael S.Burchell
Branching Out,Inc.
Environmental Engineering &Construction