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Res No 020-16-14575RESOLUTION NO.:020-16-14575 AResolutionauthorizing the RotaryFoundationofSouth Miami,Inc.,toholdits33rdAnnual SouthMiamiRotaryArt Festival onSunset Drive from57th Avenue toSouth Dixie Highway and waiving certain special event feesand cost. WHEREAS,theRotaryFoundationofSouth Miami,Inc.has submitted a Special Event Application to hold its 33rd Annual South Miami Rotary Art Festival on February 20th and 21st,2016 on Sunset Drive (72nd Street)from South Dixie HighwaytoRedRoad(57Avenue);and WHEREAS,theapplicanthaspaida$500deposit,$100administrativefee,$60applicationfee,and $600 street andpole banner fee,totaling $1,260;and WHEREAS,the RotaryFoundationofSouthMiamiis requesting waiversfor the costofparking meters in the amount of $3,600,street closure and MOT $1,037.50;and WHEREAS,theapplicant will payforthe following services:Police($8,100),Public Works ($6,599.11),totaling $14,699.11. NOW,THEREFORE,BEITRESOLVEDBYTHE MAYOR AND CITY COMMISSION OFTHECITYOF SOUTH MIAMI,FLORIDA: Section 1.The City Manager is hereby authorized to permit South Miami Rotary to hold its 33rd Annual South Miami Rotary Art Festival on February 20th and 21st,2016,in downtown South Miami on Sunset Drive from South Dixie Highway to RedRoad. Section 2.TheCity Manager is hereby authorized to waive the parking meter fees in the amount of$3,600and street closurefeeand MOT feein the amount of $1,037.50,totaling $4,637.50. Section 3.If any section clause,sentence,or phrase of this resolution is for any reason held invalidor unconstitutional bya court of competent jurisdiction,the holding shall not affect the validityof the remaining portions of this resolution. Section 4,This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this2nd day of February §2016. APPROVED, COMMISSION VOTE:5-0 Mayor Stoddard:Yea Vice Mayor Harris:Yea Commissioner Liebman Yea Commissioner Edmond:Yea Commissioner Welsh:Yea i"\/ti:amiSoutff'Miami THECITYOF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THECITY MANAGER INTER-OFFICE MEMORANDUM To: From: Via: Date: The Honorable Mayor&Membersof the CityCommission Steven Alexander,City Manager Quentin Pough,Director ofParks&Recreation February2,2016 Agenda Item No.fcU-ftib) Subject: Background: Revenue: Fees to be Waived: Attachments: A Resolution authorizing the Rotary Foundation ofSouth Miami,Inc.,to hold its 33rdAnnualSouth Miami Rotary Art Festival onSunset Drive from57thAvenue toSouth Dixie Highway and waiving certainspecialeventfeesandcost. South Miami Rotary,a501 (c)(3),hassubmitteda Special Event applicationto hold its 33rd Annual Art Festival on February 20th and 21st,2016. The applicant has paid the City $1,260,which includes $60 application fee,$100 administrative fee,$500 deposit,$300bannerover public right-of-way and $300 for 7 pole banners. Theapplicantisresponsibleforallservices rendered bythe City: Department Amount Police Department $8,100 Public Works $6,599.11 Street Closure &Mot $1,037.50 Parking Meters ($25x72 Meters X2days)$3,600 Total $19,336.61 The applicant isrequestingwaiversfor the followingfees. Department Amount Parking Meters $3,600 Street Closure &Mot $1,037.50 Total amount requested to be waived $4,637.50 If the above estimated feecostiswaivedby the CityCommission,SouthMiami Rotarywill just make payments forPolice,andPublicWorks,totaling $14,699.11. Resolution Special Events Application felillM:^ South Miami Rotary Art Festival February l^&^sT^P*^ PO Box 430953 South Miami,FL 33243 December 16,2015 Mr.Steve Alexander,City Manager City of South Miami Sunset Drive South Miami,FL 33143 Dear Mr.Alexander, With this letter,I am delivering tothe city the application package for the 33rd annualSouth Miami Rotary Arts Festival for February 20&21,2016 Enclosedare checks in theamountof$60 for theSpecialEvent Application Fee,$600for the SecurityDeposit,and$300forthe installation andremovalof ourstreetbannerand$300 for the installation and removal ofthe7pole banners. Werequestthatinthe Resolution drafted for the Commission youplease includewaiversfrom the following sectionsofOrdinance 15B ifitis still in effect: 6.3Which requires usto obtain signatures of approval from a majority of the business affected by the street closure. 6.4Those provisions pertaining to road closurecostsandlost parking revenue 6.6Therequirementthatcostsof police andanyotherdepartment employment be paid prior tothe permit beingissued. All ofthe waivers thatwerequestare in keeping with the long standing policy of the City ofSouth Miami which has always recognized thevaluetothecityofthe South Miami RotaryArt Festival.We bring approximately 25,000visitorstothe cityoveratwoday period,manyofwhom return throughout theyeartospend money in the downtown area. Kindly notethatoverallnet parking revenues increaseinSouth Miami asa result ofboththeChamberand Rotary Art Festivals.Thethousandsof patrons that visit the festivals fill up the municipal parking garage and other metered locations throughout the Town Center that typically would not be filledduring the same hours of operation. Profits from our festival are used tofund annual college scholarships fora South Miami student in conjunction with Big Brothers Big Sisters.We have been giving scholarships to needy children in South Miamiforat least 20 years. We would be happy to innumerate some of our other projects which vary according to needs of the community and the world not the least of which was the lighting of Rotary FieldatMurrayParkin South Miami. Priorto 2011 the City of South Miamiprovidedgrantsto non-profits such as Rotary to help defray PoliceandPublic Works expenses incurredduring the festival.Though younolongerdothat,we continued to show the Cityasa sponsor inourpublicity as gratitudefor the finejob they dofor us andin hopes thatyouwould be able once againofferusagranttohelp defray the costs at some time in the future..The city has always recognized the value of ourart festivaltobring many returnvisitorstoSouth Miami raising awareness ofall that the city has to offer. Should you have any questions,please contact me at wendvlapidus@bellsouth.net or call 305-663-7366. Very truly yours, Wendy G.Lapidus Festival Committee bhair South Miami RotaryArtFestival Rotary Foundation of South Miami SUMMARY OF EVENT This section ofthe permit application isintended to provide the Special Events Permit Committeewithanoverviewof your event.Information youprovide in thissectionis public information andmaybeusedindevelopingtheCityofSouth Miami's CalendarofSpecialEvents.Applicationmustbesubmittednolessthan twenty-one (21)days prior tothe effective dateofthe event withallrequired documents. TYPE OF EVENT:•Filming QCharity [festivals •Celebration •Promotion Other:ft$X ^STM*^ NAME OF EVENT:^>Q\/ffl^|f^\/^T ^TIW. LOCATION OF EVENT:^MSfT <f)ft t WtlAH^VS,\fi\\-fyA M (Please note;write complete mailing address,as well as name ofany buildings and/or parks ifapplicable) Is this an annual event?[|No [IpYes if yes,this is the y*y annual event,previous date JhJ2>IL EVENT DATE(S);^Hfc-'VOtWt'KHl MNT DAY(S):<**"^%OT>"« ACTUAL EVENT HOURS:|pA/VW )('': (Please note:event may not begin earner men 8 a.mAii wdential ame^rnMgigni UNTIL (Please note:event maynot begit ASSEMBLY DATE(S): ANTICIPATED \r end later men 11 p.m.in residential arf&ZWmini SETUPJDOWN TIMES:(?^^nyP.m^ m./p.m. Name ATTENDANCE:^S,D()6 TOTAL EVENT DURATION:^.hrs mms WflV^j l>p?4M Name:fejfcLfctl .fWlLfr Tit,e-fyafaW Cffl^faClifflp *hV-(Z^frxzAW^vCell/Phone:(^Q^j U^^U?Cell/Phone:$0^^g>ffiS,f" Email:fr)frv^(^^fr \^AjtMtk^^'^AA^£^^aaUK ^'i ,CJM\ S\veet -ft&XA i/xl <y^x (tiVvs/^kXu^,-f-waft CiM/\ti rvu*Vfr, 1-16 APPLICANT/SPONSOR INFORMATION The applicant for the Special Event Permit mustbe the authorized representative ofthe organization/business conducting the special event.This person mustbe available to work with the City's Special Event Permit Committee throughout the permitting process.A professional event organizer,or other representative,may apply for the Special Event permit on behalf of the organization/business. NAME OF ORGANIZATION:•fee-fc^TzKfr^hWca Sfl«IVwartoA Cfr.ivuguw ADDRESS OF ORGANIZATION:^Q'ftffi AfiD^CJ*<^ft (V^TY^ft tfo <£V Vfr>frcfa,Wfrl ~ OFFICE TELEPHONE:(^)j)H?^-'^Hy FAX:[^j^-jU/^ PRESIDENT:fa frg,*%UHfcU SECRETARY:^(7 jj AN ^,\Kcfe2P ADDRESS:\<\%^Q ^J ^|"g f£> |S/\AA,\Yvv ,fU 33\^ PRES.PHONE:(^%(fl)3'^-jgfl^EMAIL:TVuk6 ^llfe^flr/VttH?jf^ SEC.PHONE:(^S\)"^V ^\0fa EMAIL:«frl£f€,&fel£ft V\U*Jl *C0ty\ Iftheorganizationisa tenant and/or renter of the event location,please have theproperty owner complete the following: I |Applicant/Organization owns the ey&fltlocation t^y/X |11 give permission for the Aopttcant/Organization to use my property. Comments: Property Owner's Name:^Vy^QryU^AAjv^VWl Phone:(^^^t^^^ff Property Owner's Address:kQp ^Mfljfl"C^VC Property Owner's Signature: >Notary Signature: Sgvrit Ito^fW ^^ fr^<V SavdJU f^AA/irvJy Date:^aA^U|[ UfKMflr^J \jgBfe,kristenthohas Hotary Puttie.Stat to!Florida My Ccmm.Entires 4*6.2018 Commfrsion #FF1011362-16 *p^p*i^^"^^ EVENT FEE QUESnONNAIRE POLICE DEPARTMENT YES NO 1r Ca CH Will y°ur event obstructthe normal flow of traffic? 2.IZl •Doyou expect thetotalattendance for your event tobeover150people at any one given time? 3-jQ Ft*-Will you be requesting the useof Extra-Duty Police Officers?If yes, kh W&Kt^W^l3iJ/n0W manv (Please note:if you answered NO,to this question off-dutyXT*j ^^^^officers can still be assigned to your event at acost to you if deemed necessary) \^^-^ffoo,please describe why the event will not have a significant impact on the surrounding public streets and/or propertyarea. Off-Duty Officer Applicant pg.11 /See SpecialEvent FeeScheduleforcostdetail PUBLIC WORKS YES NO 4.Q!f •Will your event interfere with any public right-of-way,such as roads, sidewalks,alley,etc.? 5-LZj •Will yourevent require any full and/or partial road closures?If yes, please complete the Right-of-Way Application. (Please note:any right-of-way closures will require at least one off-duty officer andpublicworks employee.) 6-CEj •WilLyour event requirejhe useof barricades?If yes:howmany V*\(X x^y (Please note:all pubic right-of-way closures must have approved barricades) 7.0^•„Would you like the City to provide you with barricades for you event,at a *cost?If yes:how m* I |Will youbeapplyingforaPoleBanner? Pleasedescribeyourplans for thecleanupand removal ofrecyclablegoods,waste and garbage duringandafteryour event. PublicRight-Of-Way Applicant pg.12/Pole Banner Applicant pg.15 See SpecialEvent Fee Scheduleforcostdetail 3-16 PLANNING AND ZONING YES NO 9.Wf •Are you confident that your event is in the City of South Miami limits? (Please note:that it is the sole responsibility of the applicant to ascertain the location is within the city's limit.You may call the Planning &Zoning department /at (305)663-6326 if you have any questions).) 10.H •Will you be hanging any banners over public streets?If yes,please complete the Hanging Banner Application. (Please note:that ail requests for banner over public streets must be reviewed and approved by the City Commission,which meets only twice a month.) Have you notified theevent location neighbors about your event? fa PARKING DIVISION nnei overStreet Applicant pg.14/See Special Event Fee Schedule for cost detail YES NO/CcVKtyv^*£vV^$V^^k IMW £Y\^ffyif^ 12.••Will you t>e renting any City parking meters?If yes,how many v/_AjP V^A' (Please note:that if you are closing or interfering with any right-of-way that .includes parking meters you are required to pay the meter fee as well.)-i * 13.0 •Do you have enough on-site parking to accommodate your event?Kj^Twvgl 14.•[Tf Will your event involve the use ofa shuttle and/or alternate parking'* sites?]*' bthe use of ashuttle and/or alternate parking ^A^Jc^ Qi/fokgft /W^-Vt^^o ffs*ff) •ee Special Event FeeSchedule for cost detefl)^JParkingMeterRentalApplicantpg.13 /See Special CODE ENFORCEMENT YES NO 15.ITT^I I Will you be having any music and/or loud sounds during your event? 16.•P4 Will youreventbe starting before8a.m.? 17-l_CfcK'wiil your event end after^hTm.on aweekday and/or 12 a.m. -\f*weekend? PARKS AND RECREATION YES NO 18.•Pf Will thiseventtake place in anyoftheSouth Miami City parks? (Please note:A rental fee will be applicable ifa City Park is being utilized. Reservationsaremade through the Parks &Recreation Department (305)668- 7232). 19.•Pf Will thisevent require theuseofanyParksequipmentorstaff? 4-16 SITE PLAN/SKETCH Amap of the event siteisrequiredandshouldindicateeventlayout with proposedattractions,recommended streetclosures,paradeor run/walk routes,etc.Pleasedrawyoumaponthespace provided below,orattach yourmaptotheapplication upon submittal.The following mustbe identified and labeled: 1.EventSite(labelstreets,building,etc.)3.Canopies,tents,stages5.Fencing/Barricades x-x-x 7,Firstaid facilities + 2.Routes (races,parades,etc.)"^^"^4.Restroom facilities R 6.Off duty police officers P 8.Parking Area PA 5-16 NOHHCAHON /PETITION Event Name:forWK J^^fij&'vbQ Event Date;VoJb\f\fl\rl\<f\ft[[ We,the undersigned businesses and/or residents,have been notifiedof street closures associated withthe event noted about on said date,and hereby agree or disagree tothe closure(s).We are also awarethatthis response maynoteffectthis application beingapprovedordisapproved. ^SiSSS^^^^B^^S^^^^S ^SSS&lfifeKi^^^^S^^SKS Approved LJ Disapproved LJ m/^ Approvedl_J Disapproved!1 r//Approved!1 Disapproved!1 Approved l_J Disapproved LJ Approved!1 Disapproved!1 Approved!1 Disapproved!1 Approved LJ Disapproved!! Approved LJ Disapproved LJ Approved LJ Disapproved!1 Approved 1_J Disapproved LJ 6-16 GENERAL REQUIREMENTS Section *When marking any public street,curband/or right-of-way no permanent marking substancemaybeused. All marking agents mustberemoved immediately afterthe completion ofthe event s Barricadesshallrequireanadditionalrentalfee established bythePublicWorks Department ifaCity SponsoredEvent.If not sponsored bytheCity,then you must rent barricades through abarricade company. s Nopegs,stakes,or anchoring devicesshallbe driven into the concrete,asphalt,or City hardened right-of- way. /Mapofrouteorsiteplanofthescheduledevent including allstationsanddescriptionsof activities. ^Any temporarycoverforstationssuchasacanopyshallbe flame retardantandapplicantshall provide proofofsuchcertificate. ^Reviewof applicant's paperwork to note location,any food sales,volume of noise/music and duration. s 72hournoticegiventoall merchantswhose street wouldbeclosed. Please initial h^> Section II ^BV^^vdLk *In the event ofa parade,a permit from the South MiamiPolice Department must be obtained. s If Police service fortraffic and/or crowd controlis required,arrangements will be made through the Cityof SouthMiamiPolice Department foroff-dutyPoliceofficers.ThePolice Department will determine the number ofofficers required.(Please be aware that costs might change onayearly basis). 'Code Enforcement Department will check on each event to make sure that all codes and regulations are being adhered to. ^All narking Issues willbereviewedthroughthe Planning Department Parking Department and/or Code >Public Habilitv Insurance coverage certificate naming the City of South Miami as an additional Insured for the time,data.Place arid name of the event in the amount of $1000.000 is required prior to the event! *Barricades:The average hourlyratefor 125 Barricades forone(1)day usage is approximately $80.00. Please initial Section >Specific Requirements:All organizations sponsoring special events using public property orpublic streets within the City ofSouth Miami must receive prior approval bv resolution from the South Miami Citv Commission.The resolution must include the estimated reimbursement amount to be paidto the Cttvfor afl Ctfcv revenue loses and Citv expenditures associated with the approved special event the adopted resolution mayalsospecifyan additional monetary contribution to be madebythe organization to the Citv:the resolution shall specify how the additional monetary contribution is to be used bv the Citv. v A majority voteofapproval(one-monthinadvance)bvthe City Commission will berequiredforlarge events. *Deposit of Six HundredDollars ($600,00)todefraycostof litter clean-up,mustaccompany application, plusapermitfeeof$60.00.Ifclean-upisnotrequired,depositmayberefunded.Thelitter deposit may differdependingupontheevent.($100.00 will beretainedbytheCity as an Administrative processingfee deducted from the $600.00 deposit). >(Please be aware that rates shall increase on a yearly basis,due to cost of living increases). >For Grant Recipients:Payment Of these charges could be deducted tern the designated grant amount approved bv the Citv. /Public Works-Theaverage hourly ratesare approximate $40.00per non-supervising employee,per hour, and $45.00 forsupervising employee,perhour. Please initial f^Cz> 7-16 INDEMNIHCATTON AGREEMENT THIS AGREEMENT ("Agreement")is entered into by and between ("Applicanf *),and theCity of South Miami ("City")on the date on which the1 RECITALS WHEREAS,the Applicant has submitted a Special Event Permit Application totheCity for (event title)^.tyl^vJL ^AW^)k>^^p/rtAyj;at ^(NsAJft fovNl,/|^j^^ocation) (date(s))Tr oJj~ft0t/l\i'l&\L .("Special Event");and WHEREAS,pursx/ant to of the City's Code and the City's Special Event Regulations,the Applicant must execute an indemnification and hold harmless agreement protecting theCity from anyand all claimswhichmayariseout oftheSpecial Event fthe Parties executesthisWgreement. on NOW,THEREFORE,in consideration of the matters recited above,themutual covenants setforth herein,andother good consideration the receipt and sufficiency of which is hereby acknowledged,the Parties hereby agree as follows: 1.The above recitals are true and con-ect. 2.Applicant agrees to indemnify,defend and hold the City,its officers,affiliates,employees,successors and assigns, hannless from and against any and all such claims,suits,actions,damages,or causes of action arising as a result of the Special Event,orofthe condition of the site onwhich the Special Event is held including any personal injury or loss oflife,or damage toor loss of property,and from and against any costs,attorney's fees,expenses or liabilities incurred inandaboutthedefenseorsettlementofanyclaims,andthe investigation thereof. 3.Permits forSpecialEventsmustbeoneventsiteatalltimes. 4.NoStreetshallbeclosedwithout authorization from theCity of SouthMiami Public Works Department and Police Department. 5.Trafficshallbe maintained in accordance with Florida Department ofTransportation (FDOT),Miami-Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department 6.Event areas shall be restored to equal or better condition than they were before theevent started. 7.Ifall restoration workisnot performed within 30 days ofwork completion,theCity of South Miami Public Works Department may restore the event area and charge the applicant for thecostof restoration phis aminimum of 15%for administrative feeandany additional incidental fees. 8.Applicantmustpayallfeespriorto.thestart of theirevent(s). 9.Applicants that receive approval for their event more than thirty (30)days in advance shall notifytheCityof South Miami Special Event/Marketing Coordinator at least forty-eight (48)hours prior to start oftheirevent. 10.Any damage to private property shall be restored toits original condition or better and as accepted bythe Owner. IN WITNESS WHEREOF,each ofthe parties hereto has caused this Agreement tobe executed and sealed byits duly authorized signatories)on the date set forth below and notarized./9 /a \1\^Jh j IN: &fY\c^foM/mfftAPPLICANT0 'APPLICANT'S TITLE . ^gaUvxC ftrY^^e&PlaA, APPLICANT'S TITLE 4^ T(Uvuc<?.IQ ^o)Lo DATE l Subscribed and sworn before me,this \3M-j day of ^Cur^c^3o\U>.a NotaryvPublic |rrand for m\£^v^>TteAg.County,StateJoP FiciZA.Xy (flr"\rt QAr^-^ Signature (NOTARY PUBLIC) 8-16 tKRISTEW THOMAS I •totaiy ftftfe-SWtd Rorlfe I MyCoinm.Eiptrt$,tel6.20ie| Commotio**tt 101136 I CITY OF SOUTH MIAMI POLICE DEPARTMENT 6130 Sunset Drive,SouthMiami,Fl 33143 (305)663-6301 1 Extra-Duty Police Officers Application Sou Lit 1VX lain! Florida ».'>'iAi'<i3B3B AH-JUaarica eiiy i A police officer for employment that is indigenous to their law enforcement authority commonly referred toas "Extra-Duty" employment.The following policies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: >The South Miami Police Department shall bethe final authority in determining the minimum number of officers required to police a particular event.If more than three officers are hired,a supervisor must also be hired.The City Manager Office and South Miami Police Department will determine the supervisor to officer ratio for larger events. >The Applicant will be required to compensate the assigned officer for a minimum of three (3)hours eveniftheeventisofa shorter duration.Currently the rate for Extra-Duty Police Officer is $40 per hour &$50 per hour for Supervising Officer,plus a$100 charge for radio usage for each officer. >The Applicant must compensate the officers)for their services at least one (1)day prior tothe start ofthe scheduled event that the offlcer(s)will be assigned to.No monetary payment will be accepted.No payment byexchange of goods or services is acceptable. >If,during a scheduled event,the Applicant determines that he/she needs to extend the time an officer(s)works atthe assignment,the Applicant shall compensate officers)for a full hour worked if the Officer(s)works for more than 20 minutes and/or less59 minutes beyond the regularly scheduled timeoftheevent. >Applicant must notify ofa cancellation request of an Off-Duty Police Officer forty-eight (48)hours prior tothe scheduled date of service. Failure todoso will require the Applicant to compensate the assigned officer for a minimum of three (3)hours. APPLICANT INFORMATION \n,'i\mmwa Business/Organizationization Name i Applicant N^fne sj r.Q.Pqx *3fi*£3 Sn^HVifrK £U 3311r3 iness/Ofganization Address City State Zip CodeBusiness/Ofgai Pho\oRe Nurhber T^x Ntfmber E-Mail vi XaJ^T aoBsa EBSffi 3SE3S2SB3HE5 •BOB EVENT (NFORMATION •ll.llj,!!,li,[."UVV^fftflkr On-Site ConteQ Person Celiula^Ntimber *s.y .Type of Eventvjri-oue uunic^j reisun v-rcnui^inuiiiuci *-v \^*i^cuiuvwiv Iacknowledge and accept financial responsibilities to pay all cos^p and fees associated with this request form prior tothe service date(s):dge andaccept financial responsibilitiestopay ail costp and fee: FOR OFFICE USES ONLY: NO.Office: COMMENT: POLICE DEPARTMENT SIGNATURE |~|APPROVED AS PRESENTED O DENIED Q APPROVED WITH CONDITION 3K NO.Radio:3K NO.Hours DATE 11-16 Estimated TotalCost$ ^ggt'*V..' CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 4795SW 75th Avenue,Miami,Fl 33155 (305)668-7205 Fax(305)668-7208 Application to Conduct A Special Event Function on Public Right-of-Way South Miami Florida) Mlfl' NOTE:ALL FIELDS SHALL BE FILLED.No action canbe taken onthis application until all questions havebeen answered.Asset forth in Ordinance No.21-09-2013;temporary full roadway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED)for special events,eight (8)hours max.Schedule offeesis attached.Use blank paper ifyou need additional writing space.PLEASE PRINT clearly,except for signature. Contact Information:rmauun:i inlzation Name y Authorizi M^>py irtM&'d fc>(Vw*fw\ iress/Organizatlon Address City ^Phone Number 1 ^Fax Ndmber Event Information: Event Name Project Location Event Date(s) Event Start Time SiAvtjU (Vvfrttu ^ffifrft +* Authorized Representative Nam*' City r State _t ZipCode 331f3 fU "V*OS \,_ ^/tr.OJDtM EventDay<s)-r Type°fEvent Sfomf ^&5bi tef♦fl /fcfWpm)Event End Time Sfo^Q ^fe»/P^Anticipated Attendance ^^.flflflfP Event Setup Time L —I AAam /pm)Breakdown Time f -fln C]jtAam 7Pm)Total Duration (include setup) I HEREBY REQUEST A PERMIT FOR THE FOLLOWING: Anticipated effectsonvehicularand pedestrian trafficduringProjectMaintenanceoftrafficprovisionsarespecific(includesketchifnecessary): The following documents have been submitted with this permit application: I |Site plan /sketch of event.Clearly define boundaries and linear foot of road closures. I I Maintenance of Traffic (MOT)for vehicular and pedestrian traffic during event. "In signing this application,I understand that separate City and/or County permits may be required for this project Furthermore,I am aware that I am responsible for ensuring that the project is completed in accordance with the plans and specifications as stipulated in the permit approval conditions.As well as acknowledge that anyright-of-way closures will require at least one off-duty officer,public works employee and barricades." UW^kj^o J;Hfc, FOR OFFICE USES ONLY Permit No: Approved/ Disapproved By Date c o o Permit Fee Comments 12-16 CITY OF SOUTH MIAMI PARKING DWISK 613\Sunset Drive,South Miami,Fl 33143 (305)668^2^(305)663^6346 Paskina Stalls/Meters Reniarertfpplication Pursuant to Section 15 C-1 (a)(2)(b)~of tne"Code ofbrdirfance,"Rental Fees for Public On/Street curbside spaces(Parkingspace)are$25.00perspaceperday,sevea'days perweekbasedontwenty-four(24)houruse". South Miami Florida Numoer of On/ cjjrtside space Street s requested: NumberofDay's curbside spaces desired: Start Time: a.m.End p.m.Time: a.m. p.m. (If necessary,please attach additional sheets) I herebycertifytheaboveinformationistrue,correctandcompleteasofthedateofthissubmittal.Itisunderstoodthat thisapplicant will bereviewedandmaybeadjusted periodically byCityStaff;ifany information shouldchangethat I shall amendor supplement thisapplicationwithinfive business daysofthechange. Applicants Signature Date FOR OFFICE USES ONLY:Permit No: I I DENIED •APPROVED AS PRESENTED •APPROVED WITH CONDITION NO.Meter Days;JSL NO.Meter 3BL Daily Fee: Comment: PARKING DIVISION SIGNATURE DATE Estimated Total Cost 14-16 ._.-.*Jfc&i^S^r CITYOFSOUTH MIAMI PLANNING&ZONING DEPARTMENT 6130 Sunset Drive.South Miami,Fl 33143(305)663-6326Fax(305)668-7356 Hanging Banner Over Public Street Request Formfor Special Event South M la ml Florida '|f| Application for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordinance No. 10-07-1911;LDC Section 20-4.3(N).Complete this permit application form and submit the application to the Planning &Zoning [Department located in the Sylva Martin Building in front of City Hall.This appfication must be submitted at least 30 days prior to the event date.An application fee of $300 must be paid at time of submittal.If approved by the City Commission,this fee covers installation and removal of banner.If approved,take the permit and the banner to the Cit/s Public Works Department located at 4795 SW 75*Avenue Miami,FL 33155,at least one*week prior to the installation date.The Public Works Department will install and remove the banner on the datesspecified bythe approved permit Name of Non-for- Profit Organization Address Authorized Re- Event Name: ApproximateHhstaflatioi *Banner Location Requested: y^Ag^Ever on l^teT^quested:trY!}^ Event Date! £&)«i,iq-4 fit)*1\Event Type:<£y#fr^to€i &$ n 5800 Sunset Drive Q 5880 Sunset Drive Briefly describeeventfor which you wish to display abanner in South Miami: —^3aI sjwu^,|M^foTF*cKv*l >Applicant understands that the Banner installation is 10-14 days before theadvertised event day. >Installation and removal dates are based on workload.The City is not responsible for the condition ofthe banner during this period. >Applicant agrees to pickup banner within seven (7)days after the event.The city may discard the banner(s)after the specified period. >Banner Specifications-30ft X3-4ft wide,60ft ofYi (half)nylon rope with hooks and the banner must vents. f^C^hr^r (N^^fe^^y rfevl^ft?4 j^plicant'sJfcignaHire \J Date PLANNING &ZONING OFFICE USE ONLY: >Illustration of banner showing height,width ofthe banner,and lettering >Copy of liability and/or property damage insurance required >Application fee$300 (per application) City Commission Approval Resolution No. Comment: 15-16 SUBMITTED •• • • Comm.Date: RECD BY:INITIAL #*':CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 4795 SW 75th Avenue,'Miami,Fl 33155 (305)663-6350 Fax (305)668-7208 Special Event Pole Banner Application South Mlam! Florida lfcx.lrtE3u3d 111) This application mustbe fully completedandsubmittedwith REQUIRED attachmentssuchas:copyofapublic liability insurance policyand copy of the design with the banner dimensions listed.The $300 per10 poles feealso include the installation and removal of banners. ORGANIZATION HOLDING EVENT jsiness/Orgdnizafion Name v/Authorized Representative'Name ^^M * Business/Organization f$Mr& hone Numoerv *Fax Number E-Mail <J *'.<4—Phone EVENT &BANNER INFORMATION Zip Code Event Location:^^.tfJjrYx l^\ftVjt\SE4J?^^foT^1^^/^fetftilM? ./)L^"^j thru T^/ni-n/7^Total Duration:I^I^J^, EventName:SgMX<A (WtamA. Approximate Installation Date: Banner Size/Dimension Die Banner iris '3 >Applicant understands ^^^Installation and removal dates are based on workload. >Applicant agrees to pickup banner(s)within seven (7)days after the event.The city may discard the banners)after the specified period. Applicant understands the installation locations)are approximate location(s).The instefltetton icpttonts)is/are |>asQd^4<te ay^liabii%and ,.degree of difficulty.The City is not responsible for the condition of the banner(s)during #jsperiod, "The applicant agrees toholdtheCityofSouth Miami,freeandharmless from all liability thatmaybe adjusted againstit andtoreimbursetheCityforall expenses of litigation in connection withthe defense ofclaimsassuch liability andclaims may arise because of negligence intheperformanceoftheoperation,service,oractforwhichthepermitwas issued." FOR OFFICE USE ONLY: J IAPPROVED AS PRESENTED Q DENIED Q APPROVED WITH CONDITION Permit No._ Installation Date:Removal Date:Work Order NO. Comment PUBLIC WORKS SIGNATURE 16-16 Resolution NO. DATE I Estimated Total Cost CITY OF SOUTH MIAMI SPECIAL EVENTS/MARKETING DIVISION 5800SW66 Street South Miami,Fl 33143 (305)663-6319 Fax(305)668-7388 Special Events Clean-Up Deposit Refund Request Application South Miami Florida In orderto receive your clean-up deposit,(ora portion thereof),you must complete and return this form totheSpecial Events / Marketing Division,nosoonerthan twenty-four (24)hours after your eventThe Deposit of Six Hundred Dollars ($600.00)isto defray costof litter dean-up.If dean-up isnot required and your event occurs without any city damages and/or costly issues,$500of your deposit may be refunded back to you.A $100.00 non-refundable administrative fee will bededucted from the $600.00 deposit Event Name Event Location Event Date(s) Event Start ' Time iJMtir gVwifYiA fylzfrh M"TpoSCv^l Swafct foviui firm ftil fi4j»PS\^,_ fofr,io.uiuEventp«foJrt,Syw TypeofEvent *¥^-\q&aA ^_p-rimes^>co^^Total Duraton ^^M/ did you utiBze servicesofthe City ofSouth Miami for dean-up? were unscheduled Police Officer called out to your event?In were there any damages toanycityand/orprivateproperty?LJ have you paid all the required fees associated to your event?Y^C a • ok n Comments,problems and/or suggestions (ifany): jquest Application is approved,would you like the payment to be:Mail Check 1*H~I ]if Refund Request Application isapproved,wouldyou like thepaymenttobe: Refund to; (Full Name Mail Address):\*lkrF\£ "In signing this application,I understandthatRefunds will notbe processed until thisform has beencompletedandsigned off bydesignated City Departments.If anycost incurred is outstanding,it'will bededucted from depositandthat I will be held responsible for anv overages."I FOR OFFICE USES ONLY: PoliceDepartment PublicWorksDep. Parks&Recreation CodeEnforcement Planning&Zoning- Parking Division FINANCE DEPARTMENT USE ONLY: TotalAmountDeposited:$ Total Amount Returned:$ r~l Return Deposited Date:_ Date: Date Date Date Date Date Date Approved |]Denied ||Amount Due:$_ Approved]|Denied ||Amount Due:$__ Approved ||Denied ||Amount Due:$_ Approved)|Denied ||Amount Due:$_ Approved)|Denied ||Amount Due:$_ Approved [|Denied ||Amount Due:$_ I 1Return Portion Q Outstanding Balance Amount of Service Rendered:$ TotalAmount Owned:$_ Date:Finance Department Authorized Signature:, CITY MANAGER OFFICE USES ONLY: CityManagerAuthorizedSignature:. Review &Final Approval Date: 17-16 CORE?CERTIFICATE OF LIABILITY INSURANCE j^£28Tr?J^771/2016 ^&SaW^St^SSSSJ&.^SEF1^•0F WSWWIIOH ONLY ANI>CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THISS^F^TO DOESNOT AFFIRMATIVELY Cm NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.TOS CSOIFISATE OF INSURANCE DOES NtiT CONSTmJTE A CONTRACT BETIMEEN THE ISSUING INSURERS),AUTHORED REPRESENTATIVE OR PRODUCER,ANDTHE CERTIFICATE HOLDER IMPORTANT:tfthe certificate holder la an ADDITIONAL INSURED,the polkyftes)must be endorsed.If SUBROGATION IS WAIVED,subject to tneterros^conditfonacfto AstatemOTtonthtocefefteitodo«5notcofn^rigJtotothe certBcate holder In Heu of tuch ondoreententts). producer IXH3KTON COMPANIES 500 West Monroe,Suite34€0 CHICAGO IL 60661 (312)669-6900 M3URSDvSXSJU All Active US Rotary aubs&Diatricte 1560 Shaman Aye. Evanston,DL60201-3698 CO^BB^&l^mn CERTIFICATE NUKBB^:REVISION NUMBER: HKi!!nS ^^ES^^ZvE?^^^^^l^^Cfe LISTBCr BELO^rtH/f BgEN ISSUED TO THE W^REETNAIMB)AKWE F0R T^^i§Y P^D WestchesterFire Insurance Conpanv USURER C: USURER D; •teURERP: 5^^4fer^^2^S^^lll^^ffi^'TfWM^pWBRPW^«W contract qro£$*roocyte***with i^sj?ecr tfc1&dtta 1HIS2^?S^a^E^SSii^L^P^&^JS^^^SBHI RfTHE PGU&K DESG&MED HilREIN IS SUBJECT TO ALL fH TfcRMS.EXCLUStQNSjWD CONDmOf<8 OFSUCH P0LICtES.,UMIT&3H0Wr)MAt HAVE BEEN REDUCg)5Y PAiaCLAIMS. a^AQQgSVTELWlT APPLES PER! BESCRPnOitOKOPBMHQN8 /LOCffTKNtaYVBfiCL£S (ACCRD101.AAffifaml Raraarifcs ScteAHa.row to*dtadttd If rooma NA&L 10.Q30 The Certificate Holder is included as Additional Insured where required by written and signed contract or permit subject to theterms and conditions ofthe General Liability policy,butonlytothe extent bodily injury or property damage is caused in whole orin part by theactsor omissions of theinsured. CERTIFICATE HOLDER CityofSouthMiami 6130 Sunset Drive I South Miami,FL 33143 Ph:305-663-6338 CANCELATION SHOULD AMYQFTHEABOVE DESCRIBED POLfCQES BE CANCELLED 86FGRE THEEXPIRATIONDATE THEREOF.NOTICE WILL BE DEUVfERED IN ACCORDANCEWTTH THEPOUOTPROVJ8ION3. y JL ()i .')A©18^2©T*ACGRDCOlTORiOt^.AIl rights reserved. ACORD25(2014/01)Tho ACORD name andlogoare registered marks of ACCRD Submitted To: Name of Event: FJC4 THECUVOF «.BAJ5ANT IHfflMQ PttbHeWwteJ: Yvette Valdes 2016 Rotary Arts &Crafta Festival Saturday,February Mi M&&ffngday,February 31,301$ SBftU RiKfc Works Fees&Mmtiefe V®to; Grand Totab 86-59*111 ftl/lMPta Public Works Valdes,Yvette From:Aguiar,Jesus Sent Tuesday,January 12,2016 1:44 PM To:Valdes,Yvette Cc:Corbin,Larry P. Subject:RE:Special Event Cost Estimate -TeamFootWorks &Rotary Art Festival Hello Yvette: The following arethecost estimates requested: 1)Team FootWorks -$2,050 2)Art Festival-$8,100 - Administrative Bureau South Miami Police Department 6130 Sunset Drive South Miami,Florida 33143 Tel:305-663-6309 Cell:305-890-4766 iaquiar@southmiamifl.Qov From:Valdes,Yvette Sent:Tuesday,January 12,2016 12:02 PM To:JohnReese;Egues,Michelle;Aguiar,Jesus;Marenco,Carlos;Martinez,Grizel Cc:Landa,Rene;Kelly Barket Subject:Special Event Cbst Estimate -TeamFootWorks &Rotary Art Festival Good Afternoon All! I justreceivedbothof these applications today forupcomingeventsdowntown.I needto prepare a Resolution and MemofortheFebruary 2,2016 CommissionMeeting.Pleasereview the sections that applytoyouandprovidemewith aCostEstimateforeach event,ifpossibleby Friday,January 15,2016. Shouldyouhaveany additional questions orconcernspleaseletmeknow. Thankyouandhavea great day! Yvette E.Valdes Special Events Coordinator Cityof South Miami 5800 SW 66th St. South Miami,FL 33143 Office:(305)668-3873 Fax:(305)668-7388 ^^mjmi A saap qf !he ev©#..siteis required and should indicate event layout with proposed attractions,. te apj^Wlito u submitmi.The foIfowiRgjnUst be id^ttfted ^<^labeled: ^et5,bflj^mg,ete,)3,Canopies,tete,stages 5.Fendr^/Bameade^^x-X f.Fir^^fi^l^* Rgjgb^s^^^4,3lfi§tf!W»iifeciW«R 6.Qffdi%|>9fee0fiEldec5:P 8,Parking Af^FA Fffg*g™"*"^^M|WMewWi««iiifr s-u Valdes,Yvette From:Marenco,Carlos Sent Monday,January 25,2016 3:28 PM To:Valdes,Yvette Subject*RE:Special Event Cost Estimate -TeamFootWorks fid Rotary Art Festival Yvette, Here you go. Footworks=58spacesat$25perspaceequals $1,450.00 per day. Rotary Art Festival =72spacesat$25.00perspaceper day.For thetwodaysit will be $3,600.00. Letmeknowifyou need anything else. Thank you, Carlos Marenco Parking Operations Manager From:Valdes,Yvette Sent:Tuesday,January 12,2016 12:03 PM To:JohnReese;Egues,Michelle;Aguiar,Jesus;Marenco,Carlos;Martinez,Grizel Cc:Landa,Rene;Kelly Barket Subject:Special EventCostEstimate-TeamFootWorks &Rotary Art Festival Good Afternoon All! I just received bothofthese applications todayfor upcoming eventsdowntown.I needtopreparea Resolution and Memo forthe February 2,2016 Commission Meeting.Please review thesectionsthat apply toyouand provide me with aCostEstimateforeach event,ifpossibleby Friday,January 15,2016. Should youhaveanyadditional questions orconcernspleaseletmeknow. Thankyouandhavea great day! Yvette E.Valdes Special Events Coordinator tfity of South Miami 5800 SW 66th St. South Miami,FL33143 Office:(305)668-3873 Fax:(305)668-7388 From:Atkins-McGuire,Elisha Sent:Tuesday,January 12,2016 11:33 AM