Res No 205-15-14544RESOLUTION NO.:205-15-14544
A Resolution authorizing the CityManager to enter into a contract with Davco Electrical
Contractors Corp.to repair athletic/sports field lighting at two (2)City parks.
WHEREAS,park staff conducted an assessment at Palmer Park and Murray Park,and
concluded that approximately fifty-five(55)lights need to be replaced;and
WHEREAS,proper lighting will help ensure a safer,quality playing environment for the
public;and
WHEREAS,competitive proposals were sought from three (3)different sources of
supply;Davco Electrical Contractors Corp.was the lowest and most responsive vendor.
NOW,THEREFORE,BEIT RESOLVED BY THE MAYOR AND CITY COMMISSION OFTHE
CITYOF SOUTH MIAMI,FLORIDA THAT:
Section 1.TheCity Manager is authorized to expend an amount not to exceed $16,588
to DavcoElectrical Contractors Corp.To account for any unknown factors that may arise,a
$1,658.80or10%contingency over the proposalof$16,588is requested.The total expenditure
shallbe charged to Parks Landscaping Division-Contractual Services account 001-1750-519-
3450,whichhasa balance of $62,791.01 before this request was made.
Section 2.Severability.If any section clause,sentence,or phrase of this resolution is
forany reason heldinvalidor unconstitutional bya court of competent jurisdiction,the holding
shall not affect the validity of the remaining portions of this resolution.
Section 3.Effective Date.This resolution shall become effective immediately upon
adoption by vote of the City Commission.
PASSED AND ENACTED this 1 5t*\Jav pfDecember 2015.
CITY CLERK
READ AND APPROVED AS TO FORM:
LANGUAGE,LE^UTY AN^
EXECjJTlSk^lEREOF
ffUA/i
COMMISSION VOTE:5-0
Mayor Stoddard:Yea
Vice Mayor Harris:Yea
Commissioner Edmond:Yea
Commissioner Liebman:Yea
Commissioner Welsh:Yea
l-hfMi:South'Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
From:
Via:
Date:
Subject:
Background:
Vendors &
Amount:
Expense:
Fund&
Account:
Attachments:
The Honorable Mayor &Members of the City Commission
Steven Alexander,City Manager
Quentin Pough,Director of Parks and Recreation
December 15,2015 Agenda Item No.:i
A Resolution authorizing the City Manager to enter into a contract with
Davco Electrical ContractorsCorp.torepair athletic/sports fieldlighting
at two (2)Cityparks.
Park staff conducted an assessment at Palmer Park and Murray Park,and
concluded that approximately fifty-five(55)lights need to be replaced.
Proper lighting willhelp ensure a safer,quality playing environment for
the public.
Competitive proposals were sought from three (3)different sources of
supply;DavcoElectrical Contractors Corp.was the lowest and most
responsive vendor.
Please find below a breakdown of all proposals:
Vendors Amount
Davco Electrical Contractors Corp.$16,588 •
Horsepower Electric,Inc.$25,250
Canseco Electrical Contractors,Inc.$31,000
Amount not to exceed $18,246.80.To account foranyunknown factors
that mayarise,a$1,658.80or10%contingency over the proposal of
$16,588is requested.Thevendor will receiveapurchaseorderinthe
amount of $16,588
The expenditure shallbe charged to the Parks Landscaping Division -
Contractual Services account 001-1750-519-3450,which has a balance of
$62,791 before this request wasmade.
Resolution
Vendor Proposals
November 12/2015
ELECTRICAL
contractors corp.City of South MiamiParks&Recreation
Gibson-Bethel Community Center
5800 Southwest 66 Street
South Miami,FL 33143
Attention:Elisha Atkins-McGuire
Administrative Assistant I
Reference:Palmer Parkand Murray ParkLightRepairs
Davco Electrical Contractors Corp.ispleasedto provide this proposal to provide supervision,labor,
equipment and materials torepairlightsattheabove reference parksasper e-mail requestformElisha
Atkins-McGuire dated November 12,2015 andasperthe scope provided below forthetotalsumof:
SIXTEEN THOUSAND FIVE HUNDRED EIGHTY-EIGHT DOLLARS
$16,588.00
Scope ofWork:
1.Provide and install 55—1000 wattMetal Halide Lamps $209.69 each Total $11,533.00
2.Provide andinstall 10—1000 watts Metal HalideBallast $346.60 eachTotal$3,466.00
3.Provideandinstall 25—-Fuse withFuseHolder$63.56 eachTotal$1,589.00
4.Wewillbebillingyouonlyforthepartsthatwereplacebasedontheabovecost.Ifthereare
anyadditionalpartsrequiredthiswill be discussedpriortothecommencementofthatwork.
Notes &Conditions
1.PRICE IS BASED ON A NORMAL 40-HR WORK WEEK.
2.Permitandpermitfeeareexcluded
3.Any additional workor material beyond thisscopewillbe additional.
Davcoreservestherighttowithdrawthisproposal if notacceptedandreceivedinthisofficewithin(30)
days.Thisproposalisalsoconditioneduponthepremisesbeinginthephysicalstatethattheyareinas of
thisproposal date.Intheeventthereisachangetothe physical conditionofthepremisesrequiring
additional work,inthesole discretion ofDavco Electrical Contractors Corp.,additional costsmaybe
incurred.
Davco Electrical Contractors Corp.
Accepted:Date;.
Name &Title:
Commercial •EC673 •Industrial
Boynton Beach:(561)732-3434 •Boca Raton:(561)338-6847 •Fax:(561)732-3414 •wvvw.davcoelectriacotn
4885ParkRidgeBoulevard ♦Boynton Beach,Florida 33426-8316
Horsepower Electric Inc.
8105 West 20th Avenue
HialeahFL 33014
305-819-4060
www.borsepowerelectric.com
NAME/ADDRESS
City of SouthMiami Parks &Recreation
5800 SW 66 ST
South Miami,FL33143
Proposal
DATE ESTIMATE NO.
11/23/2015 5449
DESCRIPTION QTY PRICE TOTAL
JobDescription:SportFieldLightingReplacements
Job location:Palmer Park and Murray Park
1OOOW MH LampReplacementincludingre-aiming
iOOOWMH Ballast
Fuse Kit
55
10
25
300^00
525,00
140.00
16,500.00
5,250.00
3,500.00
TOTAL $25,250.00
ACCEPTANCE OF PROPOSAL -The above prices,specifications and conditions are satisfactory andare hereby accepted You
are authonzed todoworkas specified Payment will bemadeasoutlinedabove.
DATE OF ACCEPTANCE SIGNATURE
Date:
To:
Attention:
Project:
Address:
Electrical Contractors,Inc
7175SW 43rd ST.Miami,Fl 33155
Tel (305)265-9909 Fax(305)265-9945
www.cansecoelectriccom
Proposal
November 18,2015
City of South Miami
Elisha Atkins-McGuire
AthleticFieldLighting -Quote/Estimate torepairfieldlights
6130 Sunset Drive.South Miami,FL 33143
Canseco Electrical Contractors Incis pleased to submit this proposal forthe electrical work ofthe above project.Our Proposal
isbasedonthebrief walkthrough performed on 03/26/14.Proposal is quoted withoutthe benefitof foil specification,or plans.
Park Locations:
Palmer Park
6100 SW 67 Avenue
South Miami,FL33143
Includes:
•lOOOWattMHlamp
o lOOOWatt MH Ballast Kit
•Fuse Kit
Excludes:
Murray Park
5800 SW 66 Street
South Miami,FL 33143
OTY
55
10
25
Electrical permit fee,Bond fee,Prevailing&Davisbaconwages.
FPL Service;Any feeforlocal utility.
Lightfixturehousing,ballast housing/case,repairtoexistingelectrical connections.
oDeterioratinglightfixture
Replace,repairanyElectricalpanels,disconnect,starter,lightingcontrol,orother equipment.
Any survey /Underground locator,byothers.
City Inspectororauthorityhavingjurisdiction additional request,new/existingcodeviolation
Initial:-Print name:-Date:]Quote/Estimate torepairfieldlights [Page 1 of 2
Date:November 18,2015
Project;AthleticFieldLighting -Quote/Estimate torepairfieldlights
Clarifications:
o Allworktobe completed during Monday to Friday,7:00amto4:00pm.Overtime hourshall
be considered asanextra charge;butitmustbe pre-approved inwritingbythePark
representative beforetheCitywillbeliableforpayment
o Partsandmaterialquotedarestandard universal kit,notaspecifiedpartnumber.If existingpart
isspecific,thenpartmustbere-quoted.
•EquipmentLift:
otorelocateboomtoanotherlocationtherewillbeanextrachargeforPick-upand
delivery,plustax.
oIfequipmentrentalrequiresextratimebecauseunforeseenconditionorextrawork,
thenthecitywillberesponsibleforadditionalrentaltime cost,
o Equipment Liftcanonlybe operated by Canseco Electrical Contractors,Inc.,nocity
staffwillbeallowedtooperateboomlift.
•LightFixture:(existingtoremain.)
oAnyfixturelightthatshows signs of deterioration,andunsafe condition willbe brought
tothecity staff attention.However,citywilldeterminehowtoproceedandadvice CEC.
•Inspectorrequestthataffectthisproposalwillbeanextrachargeunless title requestconcernscode
compliance oftheactualworkbeing performed andis necessary fortheworktobein compliance
withthe code.However,anyrequesttobringthecurrentelectricalsystemuptocodewillbean
extra charge.
•AnyAdditional/Extra/Unforeseenworkwhicharenotreflectedintheplansormentionedin
thisproposalas "includes",willbeconsideredanadditionalcosttothisproposal.Before
additionalworkbegins,"CEC"mustreceivesignedand written authorizationfrom
"Owner/GC"to do such additional work,
•Indemnification:Youagreetodefend,indemnifyandhold harmless "Canseco Electrical
Contractors,Inc."fromandagainstanyandallclaims,damages,costandexpenses,including
attorney's fees,arisingfromorrelatedtothis proposal's scope of work.
•DuetoMarketconditions,Items setforthonthisquotationaresubjecttoPriceIncreases
throughtime.ThisBidisvalidforthenext 15 days.
a jld AMUUINT:
Unit:QTY;Total:
lOOOWattMHlamp $299.00 55 $16,445.00
lOOOWattMH Ballast Kit $673.00 10 $6,730.00
Fuse Kit $313.00 25 $7,825.00
ACCEPTANCE OF PROPOSAL &AGREEMENT
This above prices,specifications and conditions are satisfactory andare hereby acceptedYouare authorized todo
theworkasspecified
Standard Payment Method:100%Lump Sum.
(Authorized Signature)(Print name)(Title/Position)Pate)
Weappreciatetheopportunitytobidandwewishyouthebest of luck.
Thankyou.
Ramon JCansecoJr.
CANSECO ELECTRICAL CONTRACTORS,Inc.
Initial:-Print name:-Date:|Quote/Estimate torepairfieldlights JPage 2of2