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Res No 209-15-14548RESOLUTION NO.:209-15-14548 A Resolution authorizing the City Manager to replace existing shade covers at Murray Park and to purchase new poolside shade structures from Apollo Sunguard Systems, Inc.through a piggyback agreement from the Clay County,Florida RFP No.13/14-8 for an amount not to exceed $37,417.92 WHEREAS,the existing shade covers (2)located at Murray Park are worn out and need to be replaced in order to provide players and spectators protection from the sun;and WHEREAS,there are no fabricated shade areas on the pool deck and minimal natural shade at the Murray Park Aquatic Center to provide patrons protection from the sun;and WHEREAS,the proposed shade structures are 18'(2)and 20'(2)in diameter witha10' elevation (in-ground installation)and can withstand 105 mph wind load with the cover onand 170 mph wind load with the cover off;and WHEREAS,the new shade structures would give the option of shade to reduce the risk of heat related illnesses and improve the comfort of the spectators at Murray Park Aquatic Center;and WHEREAS,the purchase willbe made through a piggyback agreement from the Clay County,Florida RFP No.13/14-8,which contains a number of vendors who are authorized to sell park and playground equipment to Clay County,Florida;and WHEREAS,competitive bids were sought fromat least three (3)different sources of supplylistedin the awardmadeby Clay County,Florida through responses toits RFP No.13/14- 8;Apollo Sunguard Systems,Inc.wason the ClayCountylistof vendors anditwas the lowest andmost responsive vendor selected from Clay County,Florida RFP No.13/14-8 bidders list. NOW,THEREFORE,BEIT RESOLVED BYTHE MAYOR AND CITY COMMISSION OFTHE CITY OF SOUTH MIAMI,FLORIDA THAT: Section 1.TheCity Manager is authorized to expend an amount not to exceed $37,417.92toApolloSunguardSystems,Inc.for the purchase andinstallationoftwo(2)new replacement shade coversatMurrayParkandfour(4)new single-post,hexagon shade structures at Murray Park Aquatic Center.TheCity Manager isalso authorized to expend 10% or $3,741.80 in the event that any unknown conditions arise that would warrant a change order.The total expenditure shallbe charged to the Parks and Recreation Capital Improvement account number 301-2000-572-6450,which has a balance of $381,128 before this request was made. Section 2.Severability.If any section clause,sentence,or phrase of this resolution is for any reason heldinvalid or unconstitutional bya court of competent jurisdiction,the holding shall not affect the validity of the remaining portions of this resolution. Pg.2 of Res.No.209-15-14548 Section 3.Effective Date.This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ENACTED this 1 5thdav of December ,2015. ATTEST:APPROVED: CITY CLERK READ AND APPROVED AS TO FORM: LANG UAGE<<EGALITyAN D EXECJJLll^lllHEBfOT COMMISSION VOTE:5-0 Mayor Stoddard:Yea Vice Mayor Harris:yea Commissioner Edmond:Yea Commissioner Liebman:Yea Commissioner Welsh:Yea SowMiami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTEROFFICE MEMORANDUM To: From: Via: Date: Subject: Background: The Honorable Mayor&MembersoftheCityCommission StevenAlexander,CityManager Quentin Pough,Director of Parks&Recreation December 15,2015 Agenda ItemNo.13 AResolutionauthorizing the CityManagertoreplaceexistingshadecoversat MurrayParkandtopurchasenewpoolsideshade structures fromApollo Sunguard Systems,Inc.throughapiggyback agreement from the ClayCounty, Florida RFP No.13/14-8 foran amount not to exceed $37,417.92 Please accept this memo and the attached information asa request for approval to replace two (2)existing shade covers atMurrayParkand to procureand installfour(4)new single-post,hexagon shade structures atMurrayPark Aquatic Center fromApolloSunguard Systems,Inc. The existing shade covers located atMurrayParkare worn out and need tobe replaced in order to provide protection from the sun.City staff is currently reviewing warranty infofrom the previous vendor,Mega Awning Inc.for possible cost savings.Should replacement of the existing shade covers be available through the warrantyprogram,the Citywill not expend the funds allocated herein for that portion of the purchase.Acquisition of new shade covers willallowusto better serve our residents andprovidea more safeand healthy environment forourparticipants.Thenew shade coverswouldgive the option of shade to reduce the risk of heat related illnesses and improve the comfort of the spectators. Presently,there arenofabricated shade areason the pool deck andminimal natural shade to provide patrons protection from the sunatMurrayPark Aquatic Center.The proposed shade structures are two 18'diameter and two 20*diameter features witha 10'elevation andcan withstand 105 mph wind load with the coveronand170mphwindloadwith the coveroff.Non-prorated warranty information canbefoundin the attached documents titled Non- Prorated WarrantyShadeStructures&ShadeSails. Competitive proposals were sought from three (3)different sources of supply; Apollo Sunguard Systems,Inc.was the lowest and most responsive vendor. Moreover,this projectcanbe completed under the city's allocatedcapital improvement budget of $50,000.Saidpurchasewillbemadethrougha piggyback agreement from the Clay County,Florida RFP No.13/14-8. South^Miami THE CITY OF PLEASANT LMNG Vendors& Proposal Amount: Expense: Fund 8k Account: Attachments: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM Please find belowa breakdown of all submitted proposals]* VENDORS Proposal Amount ShadeShape Apollo Sunguard $37,417.92 Hexagon*' playmore recreational products &Services $42,270 Hexagon Site Horizons $42,445 Hexagon Amount nottoexceed$41,159.72.Toaccountforanyunknownfactors that may arise,a$3,741.80or 10%contingencyoverthe proposal of$37,417.92is requested.The vendor willreceivea purchase order in the amount of $37,417.92 The expenditure shallbechargedto the Parks andRecreation Capital Improvement account number 301-2000-572-6450,which has a balance of $381,128beforethisrequestwasmade. Resolution ApolloSunguard Systems,Inc.Proposal Apollo Sunguard Systems,Inc.Non-Prorated Warranty Notice of Intent to Award,Clay County,Ft Fully Executed Piggyback Agreement Proposal:Playmore RecreationalProducts&Services Proposal:Site Horizons,LLC. ^Mte NAME/ADDRESS 'efnnovQtors 4487 A Ashton Road,Sarasota,FL 34233 Ph:941-925-3000 Fx:941-925-3001 AquaticCenteratGibsonBethel 5800 SW 66 Street South Miami,FL33143 PROPOSAL DATE PROPOSAL # 12/2/2015 206517 You Can Fee!The Difference! TERMS REP FOB PROJECT Net 15 KK/DC Sarasota,FL Pool Shades ITEM DESCRiPTION QTY UNIT PRICE TOTAL U18P 18'Diameter x 10'H BreezeBrella Quick&Easy Turnbuckle Tensioning 170 mphwindloadwithcover off 105mphwindloadwithcoveron Powder Coat Color -TBD Fabric Cover Color -TBD Direct Irabedment 2 5,034.00 10,068.00 U20P 20'Diameter x 10'H BreezeBrella Quick&EasyTurnbuckleTensioning 170mphwindloadwithcover off 105 mphwindloadwithcoveron Powder Coat Color -TBD Fabric Cover Coloi -TBD Direct Imbedment 2 5,034.00 10,068.00 Post Pads.Custom Post Pads Post Size-5"O.D. Height-6* Huckness -1 3/8" Color-TBD 4 325.00 1,300.00 Shade Cloth w/Ha...SHADE CLOTH with cable and new hardware (12'x 25»)300 sq.ft.@ 4.15/sq.ft. Fullybound with reinforcedcorners. Fabric Cover Color -TBD Subtotal 2 1,245.00 2,490.00 23,926.00 Clay County,FL RFP NO.13/14-8 •8.00%-1,914.08 We are a State of Flo rida CertifiedMinorityBusiness Enterprise TOTAL THIS PROPOSAL IS VAUD FOR 30 DAYS FROM THIS DATE. ACCEPTED BY: Pagel 4487 A Ashton Road,Sarasota,FL 34233 Ph:941-925-3000 Fx:941-925-3001 NAME/ADDRESS Aquatic CenteratGibson Bethel 5800 SW 66 Street South Miami,FL 33143 PROPOSAL DATE PROPOSAL* 12/2/2015 206517 You Can Fee!The Difference! TERMS REP FOB PROJECT Net 15 KK/DC Sarasota,FL Pool Shades ITEM DESCRIPTION QTY UNIT PRICE TOTAL Revised Subtotal 22,011.92 Sealed Prof Drawi...SealedEngineeringDrawings&Calculations (SitePlan/Surveyrequired) 2 750.00 1,500.00 Includes Installation IncludesFoundation Work,Erection,Excavation& Removal ofSpoilsandDebris* •Assumes normal site conditions,noothersiteworktobe performed.Notresponsibleforunderground obstructions,diversionofutilitylinesor irrigation systems. 13,200.00 13,200.00 Freight-Shade Str...Freight toZipCode 33143 706.00 706.00 Shipping Current shipping timeis 35-45 days after receipt of order. TERMS NET 15 FROM DATE OF INVOICE* ♦Accountsexceeding30daysfrominvoicedatewillbe billed finance charges atthe rate of 1.5%per month of unpaid balance duewithaminimum$25.00charge WeareaState ofFlorida Certified MinorityBusinessEnterprise TOTAL $37,417.92 THIS PROPOSAL ISVALID FOR 30 DAYS FROMTHIS DATE ACCEPTED BY: Page 2 ,%4'W NON PRORATED WARRANTY Shade Structures &Shade Sails Apollo Sunguard Systems,Inc.warrants that all shadestructuressold will conform inkindandquality to thepublished specifications,andwillbe free of defects in workmanship andmaterials.Asafurtherindicationofour quality,ApolloSunguard provides a non-prorated framework andfabric warranty asdetailed below: ApolloSunguardprovidesa20 year non-prorated warranty on the structuralintegrity of the steel framework againstall structural damage due to corrosion,deterioration,or workmanship.A one year non-prorated warrantyisprovided onallpowdercoat finishes. Owner is responsible for routine maintenance to preserve the finishand welded joints.This consists of spot painting anypointsofcorrosionif,in the unlikely event anyshould occur (regardless ofcause);andtokeepconnectedhardware properlysecured.Failure toprovideroutinemaintenancewill void the warranty.Warranty constitutes restoring or replacingofany defective part. ApolloSunguardprovidesa 15 yearnon-proratedwarranty on all SunguardShadeCloth HDPE fabric coversagainst deterioration,rot,cracking,faulty workmanship,andseam (thread)failure resultingfromultraviolet (UV)exposure, mold ormildew.Thewarranty excludes fadingorfailureof fabricduetochemicalerosionorflying/falling objects.In cases where certain fabric colors have been discontinued, ApolloSunguardreserves the righttooffertheownera choiceof available colorstoreplace the warrantedfabricof the discontinued color.Apollo Sunguard does not warrant that any particular fabriccolorwillbe available foranyperiod of time and reserves the right to discontinueanycolorfor anyreasonatanytimewithoutrecoursebythe owner ofthe discontinued color. The owner is responsible for routine maintenance of the fabric,whichincludes proper cable tensioning andcleaning the covertomaintaincolorvibrancy.Thisisparticularly criticalinregions where dirt/sandmaycauseabrasionof fabric Do not usechemicals to clean the fabric.Damage causedby the use of chemicalsvoidsthewarranty.Failure to provideroutine maintenance will void the warranty. Warranty constitutes restoring orreplacing of any defective part.Removal of labelswillvoid the warranty.Allverticalside panels,curtainsandvalancesare not covered under warranty. Thewarranty set forthshallbe the purchaser'ssoleand exclusivewarranty.No other warranty isimplied.The warrantyisvoidif the structure is not installedinstrict compliancewithApolloSunguardspecifications.Warranty commences on the date of the invoice. Nosigns,objects,fans,lightfixtures,etc.maybe hung from or attached to the structure unlessspecifically engineered or approvedbyApollo Sunguard.ApolloSunguardshade structuresaredesignedtoeliminatefriction between the framework andfabric.The warranty isvoidifany changes, modifications,additions or attachments are made to the structure without written consent of ApolloSunguard. Thewarrantyisvoidifdamageto the frameworkorfabricis caused bymisuse,willfulor intentional damage,vandalism, accident,andAct of God(i.e.hurricane,tornado,earthquake, micro/macroburst),includingbut not limitedtoice,snow, hail,orwindin excess ofapplicablebuildingcodeparameters as stated on the general notes of the engineered drawings.In the event of a storm,the cover should be removed and stored ina safe,secure,climate-controlled area. ApolloSunguardreserves the righttorestoreorreplaceany partscoveredby the warranty.Thewarrantyisa parts-only warranty anddoesnot include transportation orlaborforthe removalof the defective partor installation ofany replacement part.Replacement parts will be warranted for the remainder of the original warranty.Aoneyearnon- proratedwarrantyisprovidedon all cabling,hardware,post pads,andvinyllogos. To submit a warranty claim,send a written description detailing the defect,alongwith the original invoicenumber, toApollo Sunguard Systems,Inc.,44&7 AAshton Road, Sarasota,FL 34233oremailthis detailed information to pat@apollosunguard.com. Copyright ©2015 ApolloSunguard Systems,Inc.4487AAshtonRoad,Sarasota,FL 34*33 800-319-1010 ApolloSunguard.com BOARD OF COUNTY COMMISSIONERS CLAY COUNTY,FLORIDA REQUEST FOR PROPOSALS RFP No.13/14-8,Various Equipment and Amenities for Parks and Playgrounds DUE DATE:Monday,January 6,2014-4:00 pm OPEN DATE:Tuesday,January 7,2014 -1:00 pm Issued By: Clay County Board of County Commissioners Purchasing Division TABLE OF CONTENTS RFP #13/14-8,Various Equipment And Amenities For Parks And Playgrounds Request for Proposal Advertisement 3-5 Request for Proposal Instructions 6-12 Specifications 13-17 Bid Forms .18-21 Certification Regarding Debarment 22 No Bid Statement 23 ProceduresforBidOpening 24-35* Attachments: FormW-9 REQUEST FOR PROPOSALS NOTICEISHEREBYGIVENthatsealedproposalswillbereceiveduntil 4:00 P.M.,Monday. January6.2014.at theClayCountyAdministrationBuilding,4th floor,ReceptionArea,477 Houston Street,Green Cove Springs,Florida 32043,forthefollowing: RFP #13/14-8,Various Equipment And Amenities For Parks And Playgrounds Proposalswillbeopenedat 1:00 P.M.,orassoonthereafteraspossible,on Tuesday.January 7. 2014intheClay County Administration Building,Conference Room "Bw,fourth floor,477 Houston Street,GreenCove Springs,Florida,inthepresenceofthe Purchasing Departmentstaff andallotherinterested persons. The opened Proposals willberead aloud,examined for conformance to specifications,tabulated, andpreservedinthecustodyofthe Purchasing Department.The Budget,Finance andHuman Services Committee ofthe Board will present its recommendations tothe Board of County Commissionersassoonthereafteraspossible. Proposals will notbe valid unless received bythe proposal deadline and ina sealed envelope marked "RFP #13/14-8,Various Equipment AndAmenitiesForParks And Playgrounds"to be received until 4:00 PM,.Monday.January 6.2014.Envelopes aretobesentor delivered in persontothe above address.No postal mailwillbe accepted. During the bidding process,all prospective proposers are hereby prohibited from contacting (i) any member oftheBoardof County Commissioners,the County Manager orany County employee or agent regarding the solicitation in any respect during the solicitation period,and (ii) the County Manager or any County employee or agent regarding the solicitation in any respect diningtheevaluationperiod.Theviolationofthisruleshallresultintheautomatic disqualification of any response toabid solicitation submitted by lie violator,and the foregoing instructions shall so state (as specified in Section Pof Chapter 8ofthe Purchasing Manual attached hereto).The no-contact rule set forth shall not apply to inquiries submitted to County employees or agents inthe manner specifically provided inthe bid solicitation package regarding the distribution thereof,orto communications seeking clarification regarding instructions or specifications submitted to County employees or agents in the manner specifically provided for inthe bid solicitation package,orto pre-bid conferences provided for in the bid solicitation package,orto formal presentations by finalists to the Board of County Commissioners or any committee thereof specifically contemplated in the bid solicitation package.For information concerning procedures for responding tothis Bid,contact the Purchasing Division,Donna Fish byemail donna.fish@clavcountygov.com orat (904)278-3761. The County reserves therightto waive formalities in any response,to reject any orall responses withor without cause,towaive technical and non-technical ornon-materialdefectsinthe solicitation or submittal ofany responses,including thelackof availability of adequate funds, regulatory agency requirements,to make award inpartor completely,and/or to accept the response that,inits judgment,will beinthe best interest of the County of Clay.Bid proposals in whichtheprices obviously are unbalanced willberejected Following the Bid Opening and Tabulation,a "NOTICE OF INTENT TO AWARD BID"or a NOTICE OF REJECTION OF ALL BIDS"will be posted on the internet at:wwwxlaycountygov.com/Depaitments/Purchasing/decision bids.htm.This web page can ALSO BE ACCESSED FROM THE HOMEPAGE OF THE COUNTY'S WEBSITE AT: www.claycountygov.com by following the "Notice of Intent Bids"Link under the "Business"rollover button on the County's homepage.NO OTHER NOTICE WILL BE POSTED. Prospective bidders are notified that the failure to include within the sealed bid envelope,a proper bid bond or other security approved under the county's Purchasing Policy,if required for this solicitation,or the failure to file a written petition initiating a formal protest proceeding within the times and in the manner prescribed in section 8.(n),of said policy,shall constitute a waiver of the right to protest the bid solicitation,any addendum thereto,or the bid decision,as applicable,and to initiate a formal protest proceeding under said policy.The County's Purchasing Policy can be viewed at the County's website by following the appropriate links from the homepage address set forth above. if a prospective bidder is in doubt whether this solicitation requires a bid bond, such prospective bidder is solely responsible for making appropriate inquiry. Apersonoraffiliatewhohasbeenplacedontheconvictedvendorlist following aconvictionfor apublicentitycrimemaynotsubmitabidonacontracttoprovideanygoodsorservicestoa publicentity,maynotsubmitabidonacontractwithapublicentityfortheconstruction or repairofapublicbuildingorpublicwork,maynotsubmitbidsonleasesofrealpropertytoa publicentity,maynotbeawardedorperformworkasacontractor,supplier,subcontractor,or consultantunderacontractwithanypublicentity,andmaynottransactbusinesswithanypublic entityinexcessofthethresholdamountprovidedinSection287.017,FloridaStatutes,for CATEGORYTWOforaperiodof36monthsfromthedateofbeingplacedontheconvicted vendor list. -ENDOF NOTICE i BID ADVERTISEMENTS SCHEDULE RFP#13/14-8,Various Equipment And Amenities For Parks And Playgrounds (CLAY TODAY)For publication on:November 28,2013 (CLAY COUNTY WEBSITE)For:November 28,2013 PLEASE SEND ORIGINAL INVOICE AND PROOF OF PUBLICATION TO: Clay County Board of County Commissioners Purchasing Department 477 Houston Street GreenCoveSprings,Florida 32043 ATTENTION:Donna Fish S.C,KbpeloTtfeos County Manager REQUEST FOR PROPOSAL INSTRUCTIONS RFP #13/14-8,Various Equipment And Amenities For Parks And Playgrounds 1.Delivery and Receipt of Bids:AllsealedProposalssubmittedshallbereceivedbythe Purchasing Division of Clay County,Florida. Proposals submitted in person orby courier serviceswillbe received at: ClayCountyAdministrativeBuilding Fourth Floor,Reception Area 477Houston Street,Green Cove Springs,Florida32043 Fourcopies of theProposalmustbereceivedinasealedenvelope.Proof of liabilityinsurance, form W-9 taxpayer identification number,andbidinformationshallbeincludedwithall responses submitted. The words RFP #13/14-8,'Various Equipment And Amenities For Parks And Playgrounds' shallbeclearlymarkedonthefrontandback oftheenvelopecontainingtheBid. 2.Due Date and Opening Date:Proposalswillbereceivedbycarrierorinperson until Monday.January 6>2014at4:00p.m.andwillbeopenedon Tuesday,January 7,2014at 1:00 p.m.orsoonthereafter,intheClayCountyAdministration Building,477Houston Street,Conference Room "B",FourthFloor,GreenCoveSprings,Florida.Bidswillbe reviewedby.ClayCountyassoonthereafteraspossible. A.All Proposals willbe "clocked"atthetimetheyarereceivedtoindicatethetimeanddate of receipt. B.ProposalsWILLNOTbeacceptedinpersonafterthetimeanddatespecified. C.ProposalsreceivedbycarrierWILLNOTbe accepted if theyarereceivedafterthetime anddatespecifiedregardless ofthepostmarkor circumstances. D.Nopostalmailwillbeaccepted. 3.Withdrawal of RFP:Proposalsmaybewithdrawnbyawrittenorfaxedrequestbythe Bidder and received bythe Manager of thePurchasing Division beforethedateandtimefor receivingProposalshas expired Negligenceonthepart of theBidderinpreparingaProposal isnotgroundsforwithdrawalormodification of aProposalaftersuchProposalhasbeen openedbytheCounty.BiddersmaynotwithdrawormodifyaProposalafterthe appointed BidOpening.BiddersmaynotassignorotherwisetransfertheirProposals.| Inquiries/Questions:AnyquestionsregardingthisProposalmustbedirectedto DonnaFish (theauthorizedcontactperson)viaemailatdonna.fish@claycountygov.com(preferred method)or by calling(904)278-3761.Written inquiries/questions must bereceivedby December 18,2013.Responses to questions,clarifications,and addenda will be distributed topotentialBiddersbyemail.Itistheresponsibility of interestedBidderstoverify if this informationhasbeenissuedpriortosubmittingaBid. t 5.NoContactPeriod:DuringtheBiddingprocess,allprospectiveBiddersarehereby prohibitedfromcontacting(1)anymember of theBoardofCountyCommissioners,the CountyManagerorany County employee oragent regarding thesolicitationinanyrespect duringthe solicitation period,and(2)the County Manager oranyCounty employee oragent regardingthe solicitation inanyrespectduringtheevaluationperiod.Theviolation of this ruleshallresultinthe automatic disqualification ofanyBidsubmittedbytheviolator,as specifiedinSectionP of Chapter8oftheClayCountyPurchasingManual.Exceptions: Theno-contactrulesetforthshallnotapplytoinquiriessubmittedtotheauthorizedcontact person,the pre-bid conference,ortoformalpresentationsbyfinaliststotheBoard of County. Commissioners ortothe Comity's evaluation committee, 6.Award:TheBidwillbeawardedtothe responsible Bidder(s)submitting aBid determined to providethebestvaluetotheCountywithprice,technical,and other applicablefactors considered.TheCountyreservestherighttoawardtomultiple bidders.TheCountyreserves therighttorequestany additional information fromBiddersafterBid Opening andbefore awardasmaybenecessarytoassistinreviewandevaluationofanyBidpriortosubmittalof a recommendation forawardtotheBoardofCountyCommissioners. 7.Waiver of Formalities/Rejection of Bids:TheCountyreservestherighttowaive informalitiesinanyBid,torejectanyorallBidswithorwithoutcause,towaive irregularities/technicalities,and waive technical and non-technical or non-material defectsin theBiddocumentorsubmittalofanyBid.TheCounty reserves therighttomakeaward eitherinpartorcompletely,and/ortoaccepttheBidthat,initsjudgment,willbeinthebest interestoftheCounty.Bidsinwhichthepricesobviouslyareunbalancedwillberejected. TheCountyreservestherighttorejectanyandallBidsandtore-advertiseforalloranypart of this solicitation as deemed in its best interest. 8.Cancellation of Bid:Clay County reserves therightto cancel a solicitation atanytimeprior to approval of theaward.The decision to cancel a solicitation cannot bethe basis fora protestundertheformalprotestprocessasreferencedherein. 9.No Bid:EachcompanynotintendingtorespondtothisBidshouldreplywithawritten "No Bid Statement5*.SuchactionwillmaintainthecompanyontheappropriateactiveBidder solicitation list.Three(3)failures to respond to solicitations mayresultin deletion fromthe Bidder solicitation list,j I 10.Bid Errors:WhereBidformshaveerasuresorcorrections,each erasure or correction must beinitialedininkbythe Bidder.IncaseofunitpriceBid items,if anerroris committed in theextensionofanitem,theunitpriceasshownintheBidresponsewill govern.Errors betweenanysum,computedbytheBidder,andthecorrectsum thereof willberesolved in favor of the correct sum.Any discrepancy between wordsand numbers willbe resolved in favor of the written words, 11.Deviations:BiddersareherebyadvisedtheCountywillonlyconsider Bids thatmeetthe specificationsandotherrequirementsimposeduponthembythisBid document,hi instances whereadeviationisstatedintheBidForm,saidBidwillbesubjecttorejectionbythe CountyinrecognitionofthefactthatsaidBiddoesnotmeettheexact requirements imposed upontheBidderbytheBidorContractdocuments. 12.Bid Protests:Anycompanyaffectedadverselybythe County's decisionmayfilewiththe CountyPurchasingDivisiona"NoticeofProtest"inwritingwithin72hoursaftertheposting of the recommended award.Failure to file a written Notice of Protest shall constitute a waiverofproceedingsunderChapter8(N)of theClayCountyPurchasingPolicies.Failure tofileawrittenpetitioninitiatingaformalprotestproceedingwithinthetimeframeandin themannerprescribedinSection8.(N)ofsaidpolicyshallconstituteawaiver of therightto protest theBidsolicitation,anyaddendumthereto,ortheBidaward recommendation or decision,andtoinitiateaformalprotest proceeding undersaidpolicy.The County's Purchasingpolicymaybeviewedatthe County's websitebyfollowingtheappropriatelinks fromthe Homepage. 13.Public Entity Crimes:PursuanttoSection287.133(2)(a)oftheFloridaStatutes,apersonor affiliatewhohasbeenplacedontheconvictedvendorlistfollowingaconvictionforapublic entitycrimemaynotsubmitaBidforaContracttoprovideanygoodsorservicestoapublic entity,maynotsubmitaBidforaContractwithapublicentityfortheconstructionorrepair of apublic building orpublicwork,maynot submit Bidsonleases of real property toa publicentity,maynotbeawardedorperformworkasa Contractor,supplier,subcontractor, orconsultantunderaContractwithanypublicentity,andmaynottransactbusinesswithany publicentityinexcessofthethresholdamountprovidedinSection287.017oftheFlorida Statutes,for CATEGORY TWOforaperiod of 36monthsfromthedate of beingplacedon theconvictedvendorlist.BysubmittingaBid,Bidderatteststhattheyhavenotbeenplaced on the "Convicted Vendor List". Debarment:Bysubmittingaproposal,theproposercertifiesthatitisnotcurrentlydebarred from submitting proposalsfor contracts issuedbyanypolitical subdivision oragencyofthe StateofFloridaandthatitisnotanagentofapersonorentitythatiscurrentlydebarredfrom submitting proposalsfor contracts issuedbyany subdivision oragencyoftheStateof Florida. 14.Laws andRegulations:TheBiddershallcomplywithalllawsand regulations apphcable to provide the goods and/or services specified inthis solicitation.-The Bidder shallbe familiar withallfederal,stateandlocallawsthatmayaffectthegoodsand/orservices offered.All applicable Federal andStatelaws,municipal andClay County ordinances,andtherulesand regulationsofallauthoritieshavingjurisdictionoveranypartoftheprojectshallapplytothe entire project andContract. 15.CopyrightRestrictions:Boththe County sealandthe County l6go arebeing registered for a copyright.NeithertheClayCountysealnorthelogomaybeusedorprovidedtonon-Clay CountygovernmentusersforuseoncompanyBids,presentations,etc. 16.Indemnification:TheawardedBiddershall indemnify andholdharmlesstheCounty,and itsofficersandemployees,fromliabilities,damages,losses,andcosts,including,butnot limited to,reasonable attorneys1 fees,totheextentcausedbythenegligence,recklessness,or 8 intentionally wrongful conductofthe company andotherpersons employed or utilized bythe companyinthe performance ofthe Contract.TheprovisionsofFlorida Statute 768.28 applicabletoClayCounty,FloridaapplyinfulltothisContract.Anylegalactionstorecover monetarydamagesintortforinjuryorloss of property,personalinjury,ordeathcausedby the negligent orwrongfulactoromission of anyemployee of theCountyacting within the scope of his/herofficeoremploymentaresubjecttothelimitationsspecifiedinthisstatute. Noofficer,employeeoragentoftheCountyactingwithinthescope of his/heremployment orfunctionshallbeheld personally liableintortornamedasadefendantinanyactionfor anyordamagesufferedasaresultofanyact,event,orfailureto act.TheCountyshallnot beliableintortfortheactsoromissions of an officer,employee,oragent committed while actingoutsidethecourseandscope of his/heremployment.Thisexclusionincludesactions committedinbadfaithorwithmaliciouspurpose,orinamannerexhibitingwantonand willfuldisregard of humanrights,safety,orproperty. 17.Insurance Requirements:Priortocommencement of theproject,theawardedBidder shallprovidetheCountyPurchasingDivisionwith proof ofthefollowinginsurance: a.Commercial General Liability 1.General Aggregate $1,000,000 2.ProductsandCompletedOperationsAggregate $1,000,000 3.PersonalandAdvertising Injury $1,000,000 4.Each Occurrence $1,000,000 5.FireDamage(anyonefire)$50,000 6.MedicalExpense(anyoneperson)$5,000 b.Automobile Liability 1.Any automobile-Combined bodilyinjury/ propertydamage,$1,000,000 with minimum limits for all additional coveragesas required by Florida law c.Workers Compensation/Employers Liability 1.WorkersCompensationstatutorylimits 2.EmployersLiability a.Each Accident $100,000 b.Disease-Policy $500,000 c.Disease-Each Employee $100,000 d.ProfessionalLiabilitywhenrequiredbyContract-per occurrence $1,000,000 TheawardedBiddermustmaintaininsurancecoverage at the above-prescribed levels throughthedateof completion ofthe project andsuchcoveragemustincludeall independent ContractorsandSubcontractors.Eitherpriorto,orsimultaneouslywiththeexecution of the Contract,theawardedBiddermustdelivercertificates of insurancefortherequired.insurance coveragetotheCountynaming "Clay County,apoliticalsubdivision of theState of Florida, theBoard of County Commissioners,Clay County,Florida;andallpublic agencies of Clay County,astheirinterestsmayappear"as"AdditionalInsured."Saidcertificatesofinsurance shallalsoincludeathirty-daypriorwrittennotice of cancellation,modificationornon renewal tobe provided totheCounty. 18.Performance and Payment Bond Requirements:Perfoimance and Payment Bondsarenot required for projects of $200,000*°°or less.Prior to commencement ofa project exceeding $200,000°°,the awarded Bidder shall file a 100%Performance Bond and Payment Bond (usingClay County's StandardForm)withtheOffice of theClerk of Circuit Court, Recording Dept/Room 130,825NorthOrangeAvenue,GreenCoveSprings,Florida32043- 2525.Acopy of thePerformanceandPaymentBondsshallbeprovidedpriortothe commencement of construction toClayCountyPurchasingDivision,POBox1366,Green CoveSprings,Florida 32043-1366.Performance and Payment Bonds must beincreasedin accordancewithanychangeorderincreasesontheproject. 19.Bid Preparation Costs:Bysubmission of aBid,theBidderagreesthatallcostsassociated withthepreparation of his/herBidwillbethesole responsibility oftheBidderandshallnot bebornebythe County.TheBidderalsoagreesthattheCountybearsno responsibility for anycostsassociatedwiththepreparationoftheirBidand/orany administrative orjudicial proceedingsresultingfromthesolicitationprocess. 20.Contractor Qualifications and Requirements:AtthetimeofBidOpening,allBidders mustbecertifiedorregisteredpursuantto Chapter 489,Florida Statutes,orholdaClay County certification under Article HI of Chapter7oftheClayCountyCode,as applicable,at thetimeofsubmittingaBid.AllBiddersmustsubmit evidence ofcurrentstate certification orregistration,orCounty certification,as applicable,priortoawardofthisBid. Thefollowinglicensing requirements shallapplywhentheapplicableFloridastatute mandatesspecificlicensingforContractors engaged inthetypeofwork covered bythis solicitation. a.State of Florida,Department of Professional Regulation,Constmction Industries LicensingBoardand licensed byother federal,state,regional,countyor municipal agencieshavingjurisdictionoverthespecifiedconstructionwork. b.SaidlicensesshallbeintheBidder'snameasitappearsontheBidForm.Biddershall supplyacopyofeach applicable license showing the appropriate license numbers,with expirationdatesas required bythe County.Failuretoholdandprovideproofofproper licensing,certificationandregistrationmaybegroundsforrejection of theBidand/or termination of the Contract. c.SubcontractorsContractedbythePrimeContractorshallbelicensedintheirrespective fieldstoobtainconstructionpermitsfromthe County.Saidlicensemustbeinthenameof the subcontractor. 10 Thefollowinglicensingrequirementsshallapplywhenapplicable(Contractor Prequalification): Florida Law andRulesoftheStateof Florida,Department of Transportation,require contractorstobeprequalifiedwiththeDepartmentinordertobidfor the performance of road,bridge,orpublictransportationconstructioncontractsgreaterthan$250,000.00. TheContractorPrequalificationprocessresultsintheissuanceofaCertificate of Qualificationforeachsuccessfulapplicantwhichliststheapprovedworkclassesandthe MaximumCapacityRatingindollars.Itistheresponsibility of potentialbiddersto reviewtherequirementandmeetthe qualifications listedat:http://www.dot.state.fl.us/cc- admin/PreQual Info/nrequalified.shtm.Contractorsnotmeetingtheapplicablework types associated withthescope of theworkmayutilizesubcontractorstoassistwith meetingthe requirement of allnecessary prequalification workclasses. TheCountyshallhavethe right toreviewthereferences,experienceofassignedpersonnel, and qualifications ofthe Contractor in order tomakethefinal determination of acceptability of the Contractor to be awarded the Contract and construct the work. TheBoardofCountyCommissionersmayreject,atitssole discretion,anyBidderthe Commission findstolack,orwho's present or former executive employees,officers, directors,stockholders,partnersor owners arefoundbythe Commission tolack honesty, integrity,ormoral responsibility.The Commission's finding maybebasedonanyofthe following factors:the disclosure required herein,the County's own investigation,public records,oranyotherreliablesourceof information.The Commission mayalso reject any Bidder failing tomakethe disclosure required herein.By submitting a Bid,Bidderrecognizes andacceptsthattheBoardofCounty Commissioners may reject anyBidatitssole discretion andtheBidderwaivesanyclaimitmighthavefor damages orotherrelief arising fromthe rejectionofitsBidor resulting directlyor indirectly fromthe rejection ofitsBidbasedon these grounds orfromthedisclosureofanypertinentinformationrelatingtothereasonsfor rejection of itsBid. 21.Subcontractors:The County reservestherightto approve all Subcontractors forthis Contract.If Subcontractors aretobe utilized,their names and references must be included by completing the Subcontractor form if provided within this Bid.Responsibility forthe performance ofthe Contract remainswiththemain Contractor exclusively. Afterthe commencement ofthe project,subcontractors maybe added or modified during the Contractperiodonlywithpriorwritten permission fromthe County,andonlyfor reasonable cause,asjudgedbytheCounty. 22.Interpretation of PlansandSpecifications:No interpretation ofthe meaning oftheplans, specifications,orother Contract documents willbemadetoany Bidder orally.Every request for interpretation shouldbeinwriting addressed tothe Purchasing Division.Tobe given consideration,suchrequestsmustbereceivednolaterthan December 18,2013, 11 Anyandallsuchinterpretationsand any supplementalinstructionswillbeintheform of a written addendum.AllAddendaissuedshallbecomepartoftheBidandContract documents,andreceiptmustbeacknowledgedontheBidForm,orbycompletion of the applicableinformationon the AddendumandsubmittingitwiththeirBid.Failureto acknowledgeAddendawhichhavenoeffectonthecompetitivenatureofthebidding process may bea waiveable deviation atthe County's solediscretion. 23.Execution of Contract and Notice to Proceed;The awarded Bidder maybe required to signa written Contract.Said Contract will evidence in written formthe agreement between the parties. 24.AllpaymentsmadeunderthisBidwillbemadeinaccordancewiththeLocalGovernment Prompt PaymentAct;ineffect,notlaterthan45daysfrom receipt ofproperinvoice. 12 SCOPE: Bid Specifications for Price Agreement Contract RFP #13/14-8,Various Equipment And Amenities For Parks And Playgrounds (AsprovidedbyParksandRecreationDivision) Thepurposeofthisbidinvitationistoestablishafirm,fixedpercentagediscountfrommanufacturer's and/orbidder'scurrent catalog/supply/product information pricelistforthe purchase ofvarious equipment andamenitiesforparksand playgrounds as requested bytheClayCounty Division ofParks and Recreation,Additionally,thisbid invitation shall also establish a firm,fixed percentage of manufacturer's and/or bidder's current catalog/supply/product information price list,after applying the above requested discount for purchase,forthe installation of various equipment and amenities for parks andplaygroundsasrequestedbytheClayCountyDivisionofParksandRecreation.Itisunderstoodthat bidder's current catalog/supply/product information price list are subject to change;however,percentages shall remain fixed.No extra charges or compensation will be allowed for installation above and beyond whathas already been presented inyour bid.Ifthe bidder offers specialized catalogs,the catalogs mustbe submitted separately fromany other catalog offered bythe bidder.This bid is also a means for qualifying vendors forBallPark lighting services.Qualifying vendors willbe requested to provide pricing ona project by project basis as defined inthe method of ordering section of this bid.The qualified vendor(s) providing the lowest responsive quote willbe awarded the project. RESPONSIBILITY: Bidder shall be responsible forall labor,materials,equipment,supervision,off-loading,storage,and installation,of various equipment and amenities for parks and playground equipment or amenities ordered,unless otherwise specified by the County.The County may elect,in certain circumstances,to purchase only materials and have those materials installed by others (e.g.,volunteers.County staff). These items will be shipped toa designed location and off-loaded by the bidder orbidder's representative. QUALIFICATION OF INSTALLERS: Ifa bidder utilizes a sub-contracted installer for any park or playground equipment,alistof sub contracted installers must be included with their bid.Additionally,the bidder must supply WRITTEN FACTORY/MAlsnjFACTURER CERTIFICATION thatits installer,orits sub-contracted installer,isan authorized installer,certified to install various equipment and amenities for parks and playground equipment as required by each manufacturer.Failure to complete this requirement of the bid proposal mayresultintherejection of their bid. COMPLIANCE WITH SPECIFICATIONS: Bid only on items that meet specifications.Bid only a single offering for each bid item.Donotbid multiple offering or "alternates."All corrections will be initialed.Bidonly new,unused material. CATALOGS AND MANliFACTORER SUGGESTED RETAIL PRICE (MSRP1 LISTS: Each bidder shall submit with this bid,atno charge,two (2)sets of each current catalog/supply/product information price listas well as current MSRP listfor each catalog submitted.All catalogs and/or MSRP lists shall clearly identify the bid number and the bidder's name,address and telephone number.At time ofbid renewal,the vendor shall supply atno charge,two(2)sets of each then current catalog/supply/product information price listaswellas current MSRP listforeach catalog submitted. 13 COMPLIANCE WITH LAWS AND CODES: BiddersmuststrictlycomplywithFederal,Stateandlocalbuildingandsafetycodes.Equipmentmust meetallStateandFederalsafetyregulations.Thefollowingpublications(issueineffectondateof invitationtobid)shallformapartofthisspecification: A.American Society forTestingandMaterials(ASTM): ASTM-F1487 Standards-MethodsoftestingPlaygroundEquipmentforPublic Use. ASTM-F1292Standards-Methodfortestingvarioussurfacingmaterialsto determinetheir"criticalheight"(thefallheightbelowwhicha lifethreateningheadinjurywouldnotbeexpectedtooccur) Copiesmaybeobtainedfromthe-AmericanSocietyforTestingandMaterials 100 Barr Harbor Drive West Conshohocken,PA 19428 B.ConsumerProductSafetyCommission(CPSC)-printedHandbookforPublic Playground Safety. Copiesmaybeobtainedfrom the-US Consumer Product Safety Commission 4330 East West Highway Bethesda,MD 20814 (301)504-7923 C.NationalPlaygroundSafetyInstitute (NPSI)-identification of12leadingcausesof injuries onplaygrounds. Copies maybe obtained from the -National Recreation andPark Association 22377BelmontRidgeRoad Ashbum,VA 20148-4150 (703)858-0784 D.Americans with Disabilities Act(ADA)Regulations forTitleIII,AppendixA,Standards forAccessibleDesign,issuedbytheDepartmentofJustice. Copies maybeobtainedbycalling-(800)514-03 01 Bidders certify thatall products (materials,equipment,processes,age appropriate signage,orother items supplied in response tothisbid)contained initsbid meet all Federal and State requirements,Upon completionofinstallation of playequipmentand/orplaygroundsurfacing,biddershallfurnishto theCountya certificate sostatingtheequipment /surfacing andits installation meetall Federal and State requirements as outlined in the abovepublications* Bidders fuither certifythat if the produces)deliveredand/orinstalledaresubsequentlyfoundtobe deficientinanyifthe aforementioned requirements ineffectondateof delivery,allcosts necessary to bringthe produces)and installation into compliance shallbebornebythe bidder. 14 AWARD: Performanceandpaymentbondsmayberequiredforspecificprojects.Thisrequirementisdrivenbythe sizeandpriceofeachparticularjob.Vendorswillberequiredtomeetthis requirement before receiving a purchaseorderfortheproject.TheCounty reserves therighttoawardtomultiple bidders.Thereisno guaranteeanypurchaseorderwillbeissuedafteraward.Purchaseorderswillbeissuedsubjectto availability of fhnds. INVOICING: Invoices maybeissuedonce supplies are shipped,delivered and/or installed tothecounty's satisfaction. Ata minimum,invoicesmust include:Purchase Order Number,ItemNumberand Description,Dateof Shipment,Quantity Ordered,UnitPrice,Unitof Measure,andatotalforall purchases.Standard payment termsareNet45dayspertheLocalGovernmentPromptPaymentAct. TERMS OF CONTRACT; Thetermofbidawardfor various equipment and amenities for parks and playgrounds willbethree(3) years,withtwo(2)one(1)yearrenewaloptions. OTHER CONTRACTS: The County reserves therightto purchase foods,materials,services or supplies from any supplier who suppliessuchitemsunderanexistingactivecontract. METHOD OF ORDERING: The County may generate a Request for Quotation (RFQ),onan"as needed"basis,forparkand playground equipment,ball field lighting and additional services for individual projects,together with a request for additional services required to complete that project (see attached RFQ sample sheet).The County reserves therightto send such RFQ toanyorall awarded bidders.The RFQ can define the project exactly orthe RFQ can describe a desired end result,allowing the bidder to design the park or playgroundsite. After generating a RFQ fora project,and before bidder's submission ofits quotation in response tothe RFQ,the County may require requested bidder (s)to attend asitevisit with County personnel to familiarize the bidder (s)with the site and determine additional services that may be required to complete the project.Bidders willbe responsible forthe accuracy ofall fixed measurements. Thebidder's quotation in response tothe RFQ must contain eachofthe following: •A detailed breakdown ofthecostforthe entire project.Descriptions of additional services required,togetherwiththeirprice,shallalsobe listed. •Names ofanyandall subcontractors onthe project,together withtheir designated workand costs. Itis understood the bidder remains responsible for project completion and acceptance bythe County.The County reserves therighttorejectany quotation in response toanRFQifsaid quotation names a subcontractor who has,inthesole opinion ofthe County,previously failed in theproper performance ofanawardor failed todeliverontime contracts ofasimilar nature,or whoisnotinapositiontoperform properly underthis award. •Adate certain bywhichtheprojectmustbe completed. 15 ♦Includeanupdatedcatalog,if neededandupdatedMSRPlistsfortheparkandplayequipment specificallyquoted. TheCountywillgeneratepurchaseordersasaresultofapproved"RequestforQuotations"submitted,at thesolediscretion of theCounty.TheCountyreservestherighttonotawardtoany,ortogo outside the contractatlowerprices. PROMOTIONAL PRICING: Duringthecontract period,bidderswillextendanypricingofferedona"promotional"basisfromthe manufacturertothecounty.Itwillbethe bidder's responsibilitytomonitorsaiditemsandreportanythat areorwillbe offered atlowerprices. SUPERVISION: Abidder'sjob supervisor/representative willbeontheworksiteatalltimesandbe thoroughly knowledgeable ofthe materials,job requirements,plans,specifications andinstallationfunctions. JOB COMPLETION: Bidder/contractor/installer willbe responsible forall materials received andsignedforfromdate of order to completion ofjob installation. Bidder/installer willbe responsible for clean upand removal ofall debris resulting injob completion, leavingworksiteinneatandorderly fashion attheendofeach workday.Additionally,bidder/installer willbe responsible for restoring the work sitetoits original condition atthe completion ofthe project. RESPONSIBILITY FOR DAMAGES AND PRESERVATION OF PROPERTY: Thebiddershallusedue care toavoid damaging all property associated with,adjacent to,orinanyway affected bytheworkbeing performed.This applies to private property andall utilities which mayexist within thework area.Any damage occurring tosuch items bybiddershallbe immediately repaired or replaced toa condition atleast equal tothat which existed prior tothe damage.All costs incurred for repair or replacement shall be borne bythe successful bidder.Any damages not repaired or replaced by the bidder within ten (10)calendar days from notification willbe fixed bythe County orits contractor and thecostshallbepaidbythebidderor deducted fromtheir invoice. VIOLATIONS/DEFAULT: Inthe event the awarded bidder(s)should violate any provisions ofthisbid,such bidder willbe given writtennoticestatingthe deficiencies andgiventen(10)days to correct deficiencies found.,The County reservestherightto terminate anycontractatanytimeduetoany violation. Intheeventthe awarded bidder(s)shouldbreachthis contract,the County reserves therighttoseekall remedies inlawand/orin equity.Failureofan awarded bidder to adhere to completion dates defined by bidderand County mayresultinnofurther awards beingmadetosuchbidderunderthisPrice Agreement Contract 16 GENERAL CONDITIONS: Signatureonbidformverifiesthatthebidderis acquainted withthegeneralconditionscontainedherein andwillcomplywithallspecifications,termsandconditionscontainedinthisbidinvitation. INSURANCE/WORKERS COMPENSATION: Thecontractorshalltakeoutand maintain during thelifeofthis agreement,worker's compensation insurance forallofhis employees connected withtheworkofthis project andincaseanywork is sublet, the contractor shallrequirethe subcontractor similarly to provide worker's compensation insurance forall ofthe latter's employees unless such employees are covered bythe protection afforded bythe contractor, Such insurance shall comply fullywiththe Florida Worker's Compensation Law.In case anyclassof employees engaged in hazardous workunderthis contract atthesiteofthe project isnot protected under theworker's compensation statute,the contractor shallprovide,and cause each sub-contractor to provide, adequate insurance,satisfactory tothe purchaser,forthe protection ofhis employees not otherwise protected.The awarded vendormustsubmitacopyofan insurance certificate naming theCountyasan additional insured withthe following verbiage placed onthe certificate nolaterthanten (10)days after theawardhasbeen made."Clay County,a political subdivision oftheStateof Ftorida;TheBoardof County Commissioners,Clay County,Florida;andallpublic agencies ofClay County,astheirinterest may appear."Additional insurance requirements as listed onpages9-10 apply. COOPERATIVE PURCHASES: This isa cooperative purchase contract.State law allows any government agency and any accredited school inthe state to buy off this contract without going to bid,as long asit does not conflict with any of their local regulations. 17 BID FORM RFP #13/14-8,Various Equipment And Amenities For Parks And Playgrounds Bidder:; Address: City,StateandZip: Phone:Email:. Contact Name(s): Manufacturer: Signature of Bidder MANUFACTURER CATALOGS: Fixed Percentage Discount offMSRP: Installation(FixedPercentage of costafterdiscounts of equipment): Manufacturer: Fixed Percentage t)iscount off MSRP: Installation(FixedPercentage of costafterdiscountsofequipment): Manufacturer: Fixed Percentage Discount offMSRP: Installation(FixedPercentage of costafterdiscountsofequipment): Manufacturer:. Fixed Percentage Discount off MSRP: Installation (Fixed Percentage of costafter discounts of equipment): 18 RFP #13/14-8,Various Equipment And Amenities For Parks And Playgrounds SUB-CONTRACTOR EQUIPMENT INSTALLERS: Business Name: Address: Phone Number: Contact Name: Business Name:. Address: Phone Number:. Contact Name: Business Name:. Address: Phone Number:. Contact Name: Note:Attach vendor/manufacturer WRITTEN CERTIFICATION (s)naming bidder,and/oreach of its sub-contractor installer(s),asanauthorized installer certifiedtoinstallparkand playground equipmentas requiredbyeach manufacturer.Failureto comply withthis provision mayresultin rejection of bid. 19 WARRANTY INFORMATION FORM MAKE AND MODEL OF EQUIPMENT PROPOSED: Istherea warranty onthe equipment proposed? Yes No Doesthewairantyapplyto ALL componentsoronlypart?(StateExplicitly) Parts Warranty Period:Service Warranty Period:, Nearest sourceforpartsand/orservicecenter(s): Name,addressand phone number of the authorized service center (s): i):: 2) 3) Name,addressandphonenumberoftheauthorityissuingthiswarranty:(Manufacturer,Distributor,etc.) COPY OF COMPLETE WARRANTY STATEMENT IS SUBMITTED HEREWITH: Name ofBidder:. Signature _ Title Phone Number 20 Yes No Various Equipment andAmenitiesforParksandPlaygrounds Contract # Request forQuotation Description of Project:_ Asiteplan(nottoscale),alongwithdrawingof proposed amenities,is attached.Amandatorysitevisitis scheduled for•at . Price Quotation: Manufacturer ItemandPage Number Quantity MSRP Unit Price Contract Discount Extended Price AdditionalServicesRequired: Description Quantity Unit Price Extended Price ListanySubcontractors: 1.Name 2.Address 3.TelephoneNumber 4.Contact Name 5.Designated Work 6»Subcontractor Cost Total:£_ 21 Certification Regarding Debarment,Suspension, Ineligibility and Voluntary Exclusion Form (1)The prospective Vendor,,certifies,by submission of this document,that neither itnorits principals is presently debarred, suspended,proposed for debarment,declared ineligible,or voluntarily excluded from participation in this transaction by any Federal Department or Agency. (2)"Where the Vendor is unable to certify to the above statement,the prospective Vendor shall attach an explanation to this form. Vendor: By: Signature Name and Title Street Address City,State,Zip Date 22 "NO BID95 Statement RFP #13/14-8,Various Equipment And Amenities For Parks And Playgrounds If yourcompanydoesnotintendtobidonthis procurement,pleasecompleteandreturnthisform priorto the dateshownforreceiptofbidsto:ClayCountyPurchasing Division,Attn:Donna Fish,477 Houston Street,GreenCoveSprings,FL32043 "We,the undersigned,declineto bid on the above referenced invitation tobidforthe following reasons: Remarks: CompanyName:t Signature: Print Name: Address: City: Zip: Specificationsaretoorestrictive(pleaseexplainbeloworattach separately) Unable to meet specifications Specificationswereunclear(pleaseexplainbeloworattachseparately) Insufficienttimetorespond Wedonotofferthisproductorservice Ourschedulewouldnotpermitustoperformatthistime Unable tomeetbondrequirements Other(pleaseexplainbeloworattachseparately) 23 Telephone #:, Fax#: Title: CHAPTER 8:PROCEDURES FOR PUBLIC BID OPENINGS (A)Purpose:Thepurposeofthischapteristospecifyproceduresforthesubmittal,receipt, opening andrecording of allformalbidsrequiredbyallofthe various laws,ordinances,and otherproceduresand manuals governingthe solicitation andawarding of publicbidsinClay County,Florida,including butnotlimitedto: a.Section 336.44,Florida Statues(2001). b.ApplicableProvisionsofClayCountyCode. c.Florida Department ofTransportationStandardSpecifications,mostrecentedition. (B)Time of Opening:AllbidsshallbesubmittedtothePurchasing division,4thFloor,Clay CountyAdministrationBuilding,477HoustonStreet,GreenCoveSprings,Florida,whichshall recordreceipt thereof bydateandtimeonthebidenvelope.Uponreceipt,thePurchasing divisionwillmaintaincustodyandcontrolofallbidsubmittalsuntilaftertheyhavebeenopened, Thedeadlineforaparticularbidsubmittalshallbe4:00 P.M.,oftheMonday immediately preceding the Tuesday uponwhichthebidistobe opened.Nobidshallbe opened unless and untilproofbypublisher'saffidavitofpublicationofthebidsolicitationisreceivedandfiled by thePurchasing division.Biddersandthepublicare welcomed toattendthe opening andall subsequentcommitteeandcommissionmeetingsrelatedtothebids. (C)Form of Bid Submittal:Allbidsshallbesubmittedintriplicate,(andif applicable only onthe forms providedbythe County orits staff).Eachbidandits accompanying materials shall be submitted ina single,sealed and opaque envelope.The following items shall be prominently markedonthecover of theenvelopebythepartymakingthesubmittalpriorthereto: a.Thenumberassignedtotheparticularbid solicitation. b.Thetitleofthebidexactlyasitappearedinthepublished solicitation. c.The dateof the bidopening. (D)BidReceipt Procedure:The County Manager shall,in cooperation withhisorher Departmentheadsandthe Purchasing division,assigna specific anddiscretenumberandtitleto each bid solicitation,which shallbecontainedintheRequestforBids,thenewspaper publication,specifications andtheBidFormthereof Three copies ofeach request forbid shall besubmittedtothePurchasingdivisionfor distribution asprovidedinSectionFhereof,andthe "Request For Bids"shallbesignedpriortopublication. (E)PlaceofOpening:Allbids properly submitted shallbe opened inapublic location so designatedinthebidsolicitation. (F)Distributionof Copies:Uponthe opening of abid,onecopyshallbe distributed tothe head of theoriginatingdepartment.PurchasingshallsubmittotheFinancecommitteeofthe Board a tabulated list of all bidders andtheirbids,including bid number,name,staff assigned,a recommendationtoincludebutnotbelimitedtothelowestresponsiveandresponsiblebid,orin apropercircumstancethebestbid,budgetinformationandalternatives(seeExample3 attached).AllstaffassignedtoevaluatebidandRFPresponsesshalldosoobservingall 24 requirements of the Sunshine Law andinmeetingsnoticedat least 72hours in advance thereof The Purchasing division shallserveasthe permanent record holder forthe County Manager. (G)Committee Review,Report and Recommendations:Bidsshallbereviewedbythe Board's Financecommitteefollowingthebidopening.TheCommitteeshould,intheabsence of unusual circumstances,reportits recommendation totheBoardattheBoard'snextregularly scheduledmeeting,whichshallincludeatabulatedlistofallbiddersandtheirbids.Inallevents, the County Managershallcausetobe spread upontheminutesoftheregular meeting ofthe Boardnext following the opening ofa particular bid,alistofall bidders andtheir bids.Upon being awarded abid,andifa contract is entered intowiththe successful bidder thentheCounty's Standard Addendum andIRSForm W-9,Requestfor Taxpayer Identification and Certification must becompleted. (H)Ineligible Bid:Anybidthat does notmeetthe foregoing requirements for form,timeof submittal,numberofcopies or the specifications advertised willbe rejected andthereasons stated therefor;provided thatthe Purchasing division shall reject and return unopened all bids which donotmeetthe foregoing requirements for time of submittal,or envelope markings.Bids thatdonotmeet requirements for form willbe rejected and declared "No Bid".TheBoard reserves the power to reject all bids andinits discretion to re-advertise Hie solicitation. (I)Bid Withdrawal Period:Anybid submitted requires afive(5)percentbond unless waived by the Board prior to solicitation,which cannot be withdrawn for a period of30 days subsequent tothe date of the.bid opening,notice of which shall be incorporated inall requests for bids.As used herein,thetermbond shall include cashier or certified checks payable _to the County.Allsuch checks shall be held bythe Finance department for safekeeping immediately upon acceptance ofthebid(butnot deposited).The Finance department is hereby authorized to returneachbondtothe submitting party,assoonas practicable,upon written request tothe Finance department,butonlyafterabidandcontracthavebeen awarded and executed between the County andthe successful bidderfora particular project,orinthe event thatallbidshave been rejected bythe Board,orinthe event thetime provided thatthebid shall remain in effect shaE have expired andthebid submitter requests its return in writing. (1)Vendors bidding on SHIP rehabilitation projects are exempt from the bid bond requirements delineated in 8(1)above oras may be otherwise stated elsewhere in this policy document. (2)Vendors bidding on commodities price contracts,or any other type of contract that does not commit the Board toan actual exchange transaction (purchase)but rather seeks only a fixed unit price commitment from a vendor inthe event a future purchase decision is made,shall be exempt from thebid bond requirements delineated in 8(1)above orasmaybe otherwise stated elsewhere inthispolicydocument. (J)BidAddenda:All addenda distributed subsequent tothe initial distribution of specifications shallbesentby certified mail/return receipt requested,saidreturn receipt tobe returnedtothe Purchasing division identified bybid number.Priorto mailing,acopyofeach addendum shallbe received bythe Purchasing division,provided thatno addendum shall be mailedlaterthanfive(5)working days priortothe scheduled bid opening date. 25 (K)Bid Tabulation Form:ThebidTabulationFormusedatbidopeningsshallincludea place thereonforthreewitnessesto sign.Thisprocedurewilleliminatetheneedfor signing each individualbidatthetime of opening,thusrequiringthethreewitnessestosignonlyoncefor each bid number submitted. (L)Authority to Delay Bid Openings:TheCounty Manager is hereby authorized,without seekingpriorapproval of theBoardinanyparticularcase,toorderadelayofanybidopening fromitsscheduleddateandtimetoatimecertainontheagenda of thenextregularly scheduled meeting oftheBoard,orsuchspecialmeetingcalledforsuchpurpose.Thedelay may be orderedatanytimepriortothetimeofthescheduledopening,providedthatsuchorderbein writing,addressed and delivered tothe Purchasing division with acopydeliveredtothe County Manager,andthatcopies thereof bemailedbycertifiedmail,returnreceiptrequestedtoall responding bidders as soon thereafter asisreasonably practicable.Upon receipt of theorder,the Purchasing divisionshall immediately recordthedateandtimethereof.ThePurchasing division shallcontinuetoacceptsealedbidsupuntiltheapplicable deadline.Atthedateandtime originallyscheduledforthebidopening,the Purchasing division shallannouncethedelayorder toallinattendanceandshallcontinuetomaintaininitscustodyallproperlysubmittedsealed bids untilfurtherorder of the Board.Atthetimecertain scheduled beforetheBoard,the County Manager shall present hisreasonorreasonsforthedelayorderand his recommendation for dispositionofbidssubmitted.TheBoardmayorderthebidstobeopenedthenandthere,orat someothertimeanddate certain;itmaycancelthebidandorderthereturn of allbidsunopened; itmayorderafurtherdelayofthebidopening;oritmaymakeanyotherorderappropriatetothe circumstances.If thebidsareultimatelyopened,theyshallbereviewedasprovidedelsewhere herein.If adelayoccursasprovidedherein,thenthe30daywithdrawalperiodasprovidedin 8(1)shallcommenceuponthedate of theactualbidopening,providedsuchdateisnotmorethan 60dayssubsequenttotheoriginallyscheduleddate.Nodelayshallbeorderedbeyondsuch60 dayperiod,unlessthepartiessubmittingtimelybidsconsenttosuchdelayinwriting.In no eventistheCountyManagerauthorizedtoextendthedeadlineforbidsubmittalsforany particularproject,onlythebidopeningdate. (M)Contractor's Insurance Requirement: 1.AnyContractorsubmittingabidforanypublicworksprojectmustinclude,withinitsinitial bidresponse,proof of thefollowinginsurance,ineffectcontinuouslyfromthedate of submittal throughthe60dayssubsequenttothescheduledbid opening date: a.Commercial General Liability 1.GeneralAggregate $1,000,000 2.ProductsandCompletedOperationsAggregate $1,000,000 3.PersonalandAdvertisingInjury $1,000,000 4.Each Occurrence $1,000,000 5.FireDamage(anyonefire)$50,000 6.Medical Expense (anyoneperson)$5,000 b.Automobile Liability 1.Any automobile-Combined bodilyinjury/propertydamage,$1,000,000 26 with minimum limitsforall additional coverages as required byFloridalaw c.WorkersCompensation/EmployersLiability 1.Workers Compensation statutory limits 2.EmployersLiability a.Each Accident $100,000 b.Disease-Policy $500,000 c.Disease-Each Employee $100,000 d.ProfessionalLiability 1.When required by contract-per occurrence $1,000,000 2.Uponbeing awarded thebid,the contractor mustprovideproofthatsuch insurance willbein effectfromthedateof commencement ofthe project.The contractor willmaintain insurance coverage atthe above-prescribed levels through thedateof completion ofthe project andthat coverage will include all independent contractors and subcontractors.Either priortoor simultaneouslywiththeexecutionofthecontract,thesuccessfulbiddermustdelivercertificates of insurance for the required insurance coverages to the County naming "Clay County,a political subdivision of the State of Florida;The Board of County Commissioners,Clay County,Florida; andall public agencies of Clay County,as their interests may appear"as "Additional Insureds." Said certificates of insurance shall also include a thirty day prior written notice of cancellation, modification or non-renewal tobe provided tothe County. 3.The Board reserves the right to waive,raise or lower the minimum coverages required for particular projects prior to bid solicitation by affirmative action.The Board will not waive any defectsinabidsubmittalpertainingtomattersunderthis subsection. (N)Bid Awards and Protests: 1.Both the INSTRUCTIONS andthe PUBLISHED NOTICE for every sealed bid solicitation shall include conspicuously the following statements: FOLLOWING THEBID OPENING AND TABULATION,A tcNOTICE OF INTENT TO AWARD BID"ORA "NOTICE OF REJECTION OF ALL BIDS" WILL BE POSTED ON THE INTERNET AT:[insert bid notice web address1]. THIS WEBPAGE CAN ALSO BE ACCESSED FROM THE HOMEPAGE OF THE COUNTY'S WEBSITE AT:[insert County's homepage address2]BY [insert suitable directions3].NO OTHER NOTICE WILL BE POSTED. As of the date onwhichthis Purchasing Policy was adopted,thebidnoticeweb address was: http://www.claycountygov.com/De^^ Asof the date,on which this Purchasing Policy was adopted,the County's homepage address was: http://www.claycountygov.com/. 3 As of the date on which this Purchasing Policy was adopted,suitable directions would be:"FOLLOWING THE "Notice of Intent Bids'*LINK UNDER THE "Business"ROLLOVER BUTTON". 27 PROSPECTIVE BIDDERS ARE NOTIFIED THAT THE FAILURE TO INCLUDE WITHIN THE SEALED BID ENVELOPE A PROPER BID BOND OR OTHER SECURITY APPROVED UNDER THE COUNTY'S PURCHASING POLICY,IF REQUIRED FOR THIS SOLICITATION,OR THE FAILURE TO FILE A WRITTEN NOTICE OF PROTEST AND TO FILE A WRITTEN PETITION rNTTIATING A FORMAL PROTEST PROCEEDING WITHIN THE TIMES AND IN THE MANNER PRESCRIBED IN SECTION 8.N.OF SAID POLICY,SHALL CONSTITUTE A WAIVER OF THE RIGHT TO PROTEST THE BID SOLICITATION,ANY ADDENDUM THERETO,OR THE BID DECISION,AS APPLICABLE,AND TO INITIATE A FORMAL PROTEST PROCEEDING UNDER SAID POLICY.THE COUNTY'S PURCHASING POLICY CAN BE VIEWED AT THE COUNTY'S WEBSITE BY FOLLOWING THE APPROPRIATE LINKS FROM THE HOMEPAGE ADDRESS SET FORTH ABOVE. IF A PROSPECTIVE BIDDER IS IN DOUBT WHETHER THIS SOLICITATION REQUIRES ABID BOND,SUCH PROSPECTIVE BIDDER IS SOLELY RESPONSIBLE FOR MAKING APPROPRIATE INQUIRY. 2.UnlessotherwiseexpresslydirectedbytheBoardin its decisiononabidaward, immediatelyfollowingsuchdecisiontheCountyManagershallcausea"Notice of Intentto AwardBid"ora "Notice of RejectionofAllBids"tobepostedontheCounty'swebsite,with thetimeanddate of postingappearingthereon.Noticeshallnotbeposted elsewhere.Thenotice shallbepostedin portable documentformatorothersecureformat. 3.Thefailureonthepartofaprospectivebiddertoincludewithinthesealedbidenvelopea properbidbondorothersecurityapprovedunderthispolicy,if requiredfortheparticularbid solicitation,orthefailurebyaprospectivebiddertofileawrittennotice of protestandtofilea writtenpetitioninitiatingaformalprotestproceedingwithinthetimesandinthemanner prescribedinthissectionshallconstituteawaiveroftheprospectivebidder'srighttoprotestthe bid solicitation,any addeoidum thereto,theBoard'sbid decision,as applicable,andtoinitiatea formalprotest proceeding hereunder. 4.A prospective bidderissolely responsible for determining whether a particular bid solicitationrequiresabidbond,andforresolvinganydoubtbymakingappropriate inquiry. 5.TheCounty Manager shallcauseacopy of thispolicytobepostedonthe County's websiteinportabledocumentformatorothersecure format.TheCountyManagershallcauseto beestablishedconspicuousandeasy-to-followlinkstothepolicyfromthehomepage. 6.Anypersonwhoisadverselyaffectedbyabidsolicitation,byanyaddendumthereto,or byabiddecisionmayfilewiththeCountyManagerawrittennotice of protestnolaterthan4:30 p.m.onthethird business day immediately followingthedatenoticeispublished,withrespectto abidsolicitation;no later than4:30 p.m>onthethirdbusinessday immediately followingthe date of issuance,with respect toabidaddendum;andwithin72 hours afterthe posting of the 28 notice,exclusive ofhoursoccurringduringdaysthatareotherthanbusinessdays,withrespectto a bid decision. 7.Aformalprotestproceedingshallbe deemed commenceduponthetimelyfilingofa writtenpetitioninitiatingthe same.Awrittenpetitioninitiatinga formal protestproceedingmust befiledwiththeCountyManagernolaterthan4:30p.m.onthetenth calendar day immediately following thedateonwhichthe written noticeof protest wasfiled;provided,ifthetenthcalendar dayisnota business day,thenthepetitionmustbefilednolaterthan4:30p.m.onthefirst business day immediately following saidtenth calendar day.Thepetitionmustsetforthwith particularity the facts andlawuponwhichthe protest is based.The petitionmustconform substantiaEy withthe requirements forpetitionssetforthinRule 28-106.201,Florida Administrative Code.References inthis section toapetition shall meana written petition initiatingaformalprotestproceedingfiledinaccordancewiththissubsection. 8.Anyprotestofabid solicitation orbid addendum shallpertain exclusively totheterms, conditions,and specifications contained inabid solicitation orbid addendum,including any provisions governing the methods for ranking bids,proposals,or replies,awarding contracts, reserving rights of further negotiation,or modifying or amending any contract. 9.Uponreceiptofa formal writtennoticeofprotestthathasbeentimely filed,theCounty Manager shall suspend thebid solicitation orbid award process untilthe subject oftheprotestis resolved byfinal action as specified inthis section,unless the County Manager setsforthin writing particular facts and circumstances which require the continuance ofthe solicitation or award process without delay in order to avoid an immediate and serious danger tothe public health,safety,or welfare.Such suspension shallbe lifted immediately inthe event the protesting partyshallhave failed totimelyfile a petition. 10.Intervenors shall be permitted to participate inthe formal protest proceeding in accordance withthe procedures governing intervenor practice set forth in Rule Chapter 28-106, Florida Administrative Code,and shall be subject toall limitations provided therein applicable to intervenors, 1.1.Inhisorher discretion,the County Manager may provide an opportunity to resolve the protest by mutual agreement between the County Manager and the protesting party within 7 calendar daysafter receipt ofa timely petition.Such agreement mustbe reduced to writing, signed bythe County Manager and the protesting party or such party's authorized agent*and submitted totheBoardatthe earliest opportunity.The agreement shallnotbe deemed effective unless ratified bythe Board.Ifthe Board shall failto ratify the agreement,thenthe protest shall proceedtoresolutionashereinafterprovided. 12.Within10 business days following the timely filingofa petition,or,if theBoardshall haveconsideredbutfailedtoratifyanagreementsubmittedtoitundersubsection 11,thenwithin 10businessdaysthereafter,ahearingshallbe conducted pursuanttosubsection13beforea hearing officer,who shall bethe County Manager orhisorher designee.The County Manager may designate any department headasthe hearing officer;provided a department headwhois substantially involved inor connected withthebid solicitation orbid award process shall be 29 deemeddisqualifiedfromservingasthehearing ofQcer,unlesssuchinvolvementorconnection is purely ministerial innature. 13.Allhearingsshallbeconductedpursuanttowrittennoticetotheprotestingparty,the CountyAttorney'sOfficeandallintervenorsbytheheaiingofficerspecifyingthetime,dateand place ofthehearing.Particular rulesandproceduresgoverningeachsuchhearingareasfollows: a.The audio thereof shallberecorded electronically. b.Prior tothehearingonly,motionpracticemaybepermittedbythehearingofficer inhisorher discretion inaccordancewiththerulesgoverningthesamesetforth in Rule Chapter 28-106,Florida AdministrativeCode.Allmotionsshallberuledupon prior toor atthestart of thehearing,exceptthatrulingsonmotionsinliminemaybedeferredtoan appropriatetimeduringorafterthehearing. c.Priortothehearing,theprotestingparty,theCountyandallintervenorsmust conferand endeavor tostipulatetoasmany relevant and undisputed factsupon which the decisionistobe based asmaybepracticable.Such stipulation must also identify those issues of materialfact,ifany,thatremainindispute.Thestipulationmustbereducedto awritingsignedbyoronbehalfofthe protesting party,theCountyandall intervenors, andbe submitted tothehearingofficeratleasttwobusinessdayspriortothehearing. The stipulation may include an appendix comprising documents that shall be deemed admittedand considered asevidenceforpurposes of thehearing,orreferringtotangible itemsdeemedadmittedand considered asevidencefor purposes ofthehearing,which itemsshalleitherbepresentedatthehearingor,if suchpresentationisimpractical, submittedtothehearingofficerby graphic,descriptive,representational,photographic, videotapeorsimilarmediumproperlydepictingorcharacterizingtheitems. d.Theprotestingpartyandall intervenors shallhavetherighttoappearbeforethe hearingofficeratthehearinginproperpersonorthroughcounsel and*astothoseissues of material fact,if any,thatremainindispute,asidentifiedinthestipulation,topresent relevanttestimonial,documentaryandtangibleevidence,andtobeheardonthe substantive issues bearingontheprotest.TheCountyshallbedeemedapartytothe proceeding,and the CountyAttorneyorany assistant countyattorneymayparticipatein theprotestproceeding,appearbeforethehearingofficer,presentevidenceandbeheard on behalf of the County. e.Allwitnessesshallbeplacedunderoathbythehearingofficerpriortotestifying, andshallbe subject to cross-examination byany hearing participant. f.Hearsayevidenceshallbe admissible unlessthehearingofficershalldetermine thesametobe redundant,unreliableorprejudicial. g.Atthehearinganyhearingparticipantmayofferappropriateargumentand summation,andsubmitawritten brief andaproposedorder,butonlyaftertheconclusion of the evidentiary portion of thehearing,if any. 30 h.Immediately followingthehearing,theCountyManagershallcausea written transcript of all testimonial evidenceintroducedatthehearingtobeprepared expeditiouslybasedupontheaudio recording,andshallprovidecopies of thesametoall ofthehearingparticipants. i.Within 7businessdaysfollowingthehearing,thehearingofficershallsubmita recommendedordertotheCountyManagerandservecopiesonallhearingparticipants; provided,if theCountyManageristhehearingofficer,thenwithin7 business days followingthehearing,theCountyManagershallissuearecommendedorderandserve copieson all hearingparticipants.Therecommendedordershallcontainfindings of fact and,baseduponsuchfacts,adisposition of theprotest;provided,nofinding of factmay bepredicatedsolelyuponthebasis of hearsay. j.The recommended ordershall thereafter be submitted totheBoardalongwiththe transcript of thehearingtestimonyandtheentirewrittenandtangiblerecord of the protest proceedings atthe earliest opportunity tobe considered ata time certain,with noticethereofserveduponthe hearing participants.Eachofthe hearing participantsshall beallowed3minutestoaddresstheBoardregardingtherecommendedorder,unlessthe Chairman inhisorher discretion shall allow additional time.Ifahearing participant intends tochallengeanyfindingoffactina recommended orderthatwasbasedupon testimonialevidence,suchparticipantshallbeallowed2 additional minutesforsuch purpose,andmaydirectthe attention of theBoardmemberstoanyportion of the transcript relevanttothe challenge.Theother hearing participants shalleachhavethe righttoofferargumentinrebuttaltothechallenge,andtodirecttheattention of the BoardmemberstoanyportionofthetranscriptrelevanttotherebuttalNotestimonyor otherevidencebeyondtherecordandthe transcript shallbe presented tothe Board. Thereafter theBoardshallrenderits decision onthe protest.Inso doing theBoardshall be bound bythe findings offactinthe recommended order thatare based upon testimonial evidence,exceptthoseforwhichit upholds a challenge.A challenge shallbe upheld only if the finding offactisnot supported by competent,substantial evidence in the record orinthe transcript.Otherwise,theBoardshallnotbeboundbyanyofthe provisions of the recommended order.The decision of the Board shallbe reduced toa written ordersignedbythe Chairman,and shall constitute final action ofthe County on the protest k.Thedate,typeand substance ofallexparte communications betweenanyBoard member and a hearing participant,including counsel therefor or any agent thereof,and j betweenanyBoardmemberandthirdparty,mustbepublicly disclosed bytheBoard member prior to the rendering of the Board's decision.All such communications that are j writtenorreceived electronically mustbefiledforthe record,andcopiesthereof j providedtoeachBoardmemberandhearingparticipant.j 14.Allproceedings before thehearingofficershallbeinformal,andcustomaryrulesof evidenceshallberelaxed.Inallrespectsboththehearingofficerandthe Boai'd shallobservethe requirements ofproceduraland substantive dueprocessthatarethe minimum necessary for accomplishingafair,just andexpeditiousresolution oftheprotest. 31 15.Exparte communications betweenahearing participant andthehearingofficerare forbidden.Theheaiingofficermaytakesuchstepsasheorshemaydeemjustandappropriate topreventorsanctionattemptedexpartecommunications,includingpromptlydisclosingthe attempted communication,orrequiringtheoffendinghearingparticipanttodisclosepromptlythe attempted communication,totheotherhearingparticipants.Wherenecessary,thehearing officermayrecuse himself orherself,andthesubsequentlydesignatedhearingofficermayorder theoffendingparticipanttopayforalloranyportionofthecostsincurredbytheCountyandany otherhearingparticipantstrictlyasaconsequence of theexpartecommunicationorattemptedex partecommunication,elsebeexcludedfromfurtherparticipation.NeithertheCountyAttorney noranyassistantcountyattorneyshallbesubjecttothissubsectionorprohibitedfromengaging inexpartecommunicationswiththehearingofficer. 16.The purpose of this policy istopromotefairnessandpublicconfidenceinthe competitive biddingprocess.Tofurthersuchend,andexceptas otherwise specificallyprovidedherein,the substantive law governing theresolutionofbidprotestsfoundinthedecisions of the Florida appellatecourts,aswellasanystatutesoragencyrulesthatmaybeapplicabletotheparticular bid solicitation,shall guidethehearingofficerandtheBoardin rendering adecisiononabid protestunderthissection.Thesignificantprinciples of lawgoverningthebidprotestandthe resolution thereof,whichshallprevailtotheextentnototherwiseinconflictwithanygoverning statutes oragency rules,areasfollows: a.Theburdenisonthepartyprotestingtheawardofthebidtoestablishagroundfor invalidating the award. b.Thestandard of proof fortheprotestproceedingshallbewhethertheproposedaward wasclearlyerroneous,contrarytocompetition,arbitrary,orcapricious. c.The proposed awardshallbedeemedarbitraryorcapricious if itiscontraryina materialwaytoanygoverningstatutes,the County's rulesorpolicies,orthebidor proposalinstructionsor specifications. d.Thescope of theinquiryislimitedinitiallytowhethertheproposedawardisimproper undertheforegoingstandardofproof.If andonly if thehearingofficerfirstdetermines onthebasis of competentand substantial evidencethattheproposedawardisimproper, thenthe hearing officermayrecommend,inaccordancewiththelawandthispolicy,an alternatedispositionfortheproposedaward.Suchdispositionmayinclude,butshallnot belimitedto,rejectingallbids,orawardingallora portion of thebidtotheprotesting party. e.AbidprotestproceedingmaynotserveasavehiclefortheBoardtorevisitthe proposedawardabsentadetermination of improprietyassetforthabove. 17.Bywritten agreement amongstthe protesting party,the County,andallthen-existing intervenors,any provision of thissectionpertainingtothe procedures forresolvingaprotestfor which apetitionhas been timelyfiledmaybe modified or waived solongassuchmodification 32 orwaivershallnothinderorthwarttheproperandexpeditiousresolutionoftheprotest,or otherwiseoperatetounderminethesalutarypurposesofcompetitive,publicbidding. 18.Onlytotheextentnecessarytoavoidamiscarriage of justiceortopreventamanifest violationofahearingparticipant'sproceduralor substantive dueprocessrights,ahearingofficer maymodify or suspendthe applicability ofanyofthe provisions or requirements ofthissection inthecourse of conductingaprotestproceeding hereunder;provided,ahearingofficermaynot modifyorsuspendany of theprovisionsorrequirements of subsections3,4,6,7,8,16,20,21 and 22 hereof. 19.Exceptandtotheextent specifically provided inthis section,andexceptandtotheextent otherwise specified provided by written agreement amongst the protesting party,the County,and all then-existing intervenors,no provisions ofRule Chapter 28-106,.Florida Administrative Code,shallbe deemed applicable tothe resolution of protests underthis section. 20.Forpurposesofthissection,thefilingwiththeCountyManager of awrittennoticeof protestorofawrittenpetition initiating a formal protest proceeding shallbe deemed accomplished onlywhenthe original written notice or original written petition hasbeen physically received bythe County Manager orhisorher designee.A notice or petition shall be deemed original onlyifit bears the original signature ofthe protesting partyorsuchparty's authorized agent.Nonoticeorpetitionmaybefiledby facsimile transmission orby e-mail,and anynoticeor petition receivedinsuchmaimershallbedeemedunfiledandineffective.Theuse ofan overnight delivery service orofthe United States Postal Service tofilea notice or petition shall be entirely attheriskofthe person submitting the same,and any such notice or petition so receivedaftertheapplicabledeadlineshallbedeemed untimely. 21.Forpurposesofthissection,abusinessdayshallmeanany24-hourdaythatisnota Saturday,a Sunday,oraholiday observed bythe County. 22.For purposes ofthis section,counsel shall meanan attorney whoisa member ofthe FloridaBaringoodstanding. 23.For purposes ofthis section,all notices of protest and petitions initiating formal protest proceedings,andall stipulations,briefs,proposed findings of fact,written motions and proposed orders submitted toa hearing officer shall beon white,opaque paper8 lA by 11 inches insize. The pages ofallsuch documents shall have margins onall sides ofnotlessthan1 inch;shallbe in Times NewRomanor Courier Newfontno smaller than12insize,including footnotes and endnotes;shallhave standard double-spacing between lines,excluding quotations,footnotes and endnotes;andshallbe numbered atthe bottom.All quotations shallbe indented.Briefsshallnot exceed 15 pages in length,and may not include any appendices.A digital copy ofall written stipulations,briefs,proposed findings of fact,written motions and proposed orders submitted to thehearingofficermustbe simultaneously provided tothehearingofficerinWord format, version2000orlater,oncompactdiscor3 W'diskette. 24.For purposes ofthis section,ahearing participant shallmeanandincludethe protesting party,the County andanyintervenor. 33 25.Thissectionshallbeconstruedandimplementedsoastosecurethejust,speedy,and inexpensiveresolution of bidprotests. (O)UTILITY RELOCATION AGREEMENTS:Priortosolicitingbidsforright of way improvements andotherpublicworksprojectsthatrequiretheremovalorrelocation of utilities, agreementswiththeaffectedutilitiesmustbeenteredintoprovidingfortheterms,scheduling andconditionsofsuchrelocationandremoval.TheCountyManagermaydevelopand maintain such form of agreement asmaybeappropriateforaccomplishingtherequirements of this section.(Resolution No,09/10-65) (?)NO-CONTACT RULE:(Resolution No.09/10-81) 1.Asusedinthissectionand unless thecontextclearlyrequiresotherwise,the following terms andphrasesshallhavethemeaningshereinascribed: a.Contactingshallmeancommunicatingorattemptingtocommunicate by any means,whether orally,telephonically,electronicallyorinwriting. b.Biddershallmeananypersonorentitysubmittingaresponsetoabidsolicitation, andshallincludeallowners,shareholders,principals,officers,employeesandagents thereof. c.Bidshallmeananybid,requestforproposalsandrequestforqualifications. d.Solicitationperiodshallmeanthetimebetweenthepublication of thenoticeof thebidandtheopening of thebid. e.Evaluationperiodshallmeanthetimebetweentheopeningofthebidandthe award thereof bythe Board of CountyCommissioners. 2.The instructions for all solicitations of bids to be submitted under seal shall includeprovisionsprohibitingbiddersfromcontacting(i)anymember of theBoardof CountyCommissioners,theCountyManageroranyCountyemployeeoragent regarding thesolicitationinanyrespectduringthesolicitationperiod,and(ii)theCountyManager oranyCountyemployeeoragentregardingthesolicitationinanyrespectduringthe evaluationperiod.Theviolationofthisruleshall result intheautomaticdisqualification ofanyresponsetoabidsolicitationsubmittedbytheviolator,andtheforegoing instructions shall so state. 3.Theno-contactrulesetforthinsubsection2shallnotapplytoinquiriessubmitted toCountyemployeesoragentsinthemannerspecificallyprovidedinthebidsolicitation packageregardingthedistributionthereof,orto communications seekingclarification regarding instructions or specifications submitted to County employees oragentsinthe mannerspecificallyprovidedinthebidsolicitationpackage,ortopre-bidconferences providedforinthebidsolicitationpackage,ortoformalpresentationsbyfinaliststothe Board of CountyCommissionersoranycommittee thereof specificallycontemplatedin 34 thebidsolicitationpackage. 4.Thepurpose of theno-contactrulesetforthinsubsection2istopreventanyone bidder fromgaininganadvantageoverotherbiddersthroughlobbyingorotherwise attempting to influence the procurement decision through discussions orthe presentation of information or materials outside oftheprocess contemplated inthebid solicitation packageandthispurchasingpolicy,andalsotoensurethatthe dissemination of information fromthe County entity to bidders regarding thebid solicitation isequaland uniform. 35 Form (Rev.December 2011) Department ofthe Treasury Interna)Revenue Sen/ice W-9 Request for Taxpayer Identification Number and Certification Give Form to the requester.Do not send to the IBS, Name(as shown onyour income taxreturn) Business name/disregarded entity name,ifdifferentfrom above I* il Check appropriate boxforfederaltaxclassification: Pi individual/soje proprietor O CCorporation CD S Corporation •Partnership Q Trust/estate •Limited liability company.Enterthetax classification (C=C corporation,S=S corporation.Partnership)• _D Other (see instructions)• C]Exempt payee Address(number,street,and apt orsuiteno.)Requester's nameand address (optional) City,state,and ZIP code List account numbers)here(optional) •s/sTill TaxpayerIdentificationNumber (TIN) EnteryourTIN In the appropriate box.TheTINprovidedmust match thenamegivenonthe "Name"line toavoid backup withholding.ForIndividuals,thisisyoursocialsecurity number (SSN).However,fora resident alien,sole proprietor,or disregarded entity,see thePart I Instructionsonpage 3.Forother entitles,itisyouremployeridentification number (EIN),Ifyoudonothaveanumber,see Howtogeta TINon page 3. Note.If the account is inmore than one name,see the chart onpage4forguidelineson whose number to enter. Social security number Employer identification number Certification Under penalties ofperjury,I certify that: 1.Thenumbershownon this formismy correct taxpayer identificationnumber(or I amwaitingtoranumbertobe Issued tome),and 2.I amnotsubjecttobackupwithholding because:(a)I amexemptfrombackupwithholding,or(b)I havenotbeennotifiedbytheInternalRevenue Service (IRS)that I amsubjectto backup withholding asaresultofa failure toreport all interestordividends,or (c)the IRS hasnotifiedmethat I am nolonger subject tobackupwithholding,and 3.Iama U.S,citizenorotherU.S.person (definedbelow). Certification instructiond.You must cross outItem2 above Ifyouhavebeennotifiedby the IRSthatyouarecurrently subject tobackupwithholding because you have failedtoreportall Interest and dividends onyourtaxreturn.Forreal estate transactions,item2 does notapply.For mortgage Interest paid,acquisitionor abandonment of secured property,cancellationof debt,contributionstoanindividualretirement arrangement (IRA),and generally,payments otherthanInterestand cfividends,youarenotrequiredto sign thecertification,butyoumust provide,yourcorrect TIN.Seethe Instructions onpage4. Sign Here Signature of U.S.person • General Instructions Section references are to the Internal Revenue Code unless otherwise noted Purpose of Form A person whoisrequiredtofileanInformationreturnwith the IRSmust obtainyourcorrecttaxpayer Identification number (TIN)to report,for example,Incomepaidtoyou,real estate transactions,mortgage Interest youpaid,acquisitionor abandonment of secured property,cancellation ofdebt,orcontributionsyou made toan IRA. UseFormW-9only IfyouareaU.S.person (Including aresident alien),toprovideyourcorrect TIN tothepersonrequesting It(the requester)and,whenapplicable,to: 1.Certify that theTINyouaregiving Is correct (oryou are waitingfora number tobeissued), 2.Certifythatyouarenotsubjecttobackup withholding,or 3.ClaimexemptionfrombackupwithholdingifyouareaU.S.exempt payee.If applicable,youarealsocertifyingthatasaU.S.person,your allocable share ofany partnership income fromaU.S.trade or business Is not subject tothe withholding taxonforeign partners'share of effectively connectedincome. Date* Note.If a requester gives youaform other than Form W-9 to request yourTIN,youmust use the requester's formif It Is substantially similar to this Form W-9. Definitionof a U.S.person*Forfederaltax purposes,youare considered aU.S.person ifyouare: •Anindividualwho is aU.S.citizenorU.S.resident alien, •A partnership,corporation,company,or association created or organized in the United States or under the laws of the United States, •An estate (otherthanaforeignestate),or •Adomestictrust(asdefinedinRegulationssection 301.7701 -7). Special rules for partnerships.Partnershipsthat conduct a trade or business intheUnited States aregenerallyrequiredtopayawithholding taxonanyforeign partners'share ofIncomefrom such business. Further,In certain cases where aFormW-9 has not been received,a partnership Is requiredto presume thata partner Isaforeign person, and paythewithholding tax Therefore,ifyou are aU.S.person that Isa partner Ina partnership conducting a trade or business In the United States,provideFormW-9tothepartnershiptoestablishyourU.S. status andavoidwithholdingonyour share of partnership income. Cat.No.10231X Form W-9 (Rev.12-2011) FormW-9(Rev.12-2011) Thepersonwhogives Form W-9tothe partnership forpurposesof establishing Its U.S.statusandavoidingwithholdingon Ha allocable shareofnetincomefromthepartnershipconductingatradeorbusiness In theUnited States isinthefollowingcases: •TheU.S.ownerofa disregarded entityandnottheentity, •TheU.S.grantor or other owner ofa grantor trust and not the trust, and •TheU.S.trust(otherthanagrantortrust)andnotthebeneficiariesof the trust. Foreign person.Ifyouarea foreign person,donotuse Form W-9. Instead,use theappropriateFormW-8(seePublication515, Withholding ofTaxon Nonresident Aliensand Foreign Entities). Nonresident alienwho becomes a resident alien.Generally,onlya nonresidentalien Individual mayusethetermsofataxtreatytoreduce or eliminate U.S.taxon certain typesofIncome.However,mosttax treatiescontaina provision knownasa"saving clause."Exceptions specifiedInthesavingclausemaypermitanexemptionfromtaxto continueforcertaintypesof income evenafterthepayeehasotherwise becomeaU.S.resident alien fortaxpurposes. IfyouareaU.S,residentalienwho is relying onanexception containedinthesavingclauseofataxtreatytoclaimanexemption fromU.S.taxoncertaintypesofincome,youmustattacha statement toForm W-9 that specifies thefollowingfive Items: 1.Thetreatycountry.Generally,this must bethe same treatyunder whichyouclaimedexemption trom taxasanonresidentalien. 2.Thetreatyarticle addressing the income. 3.Thearticlenumber(orlocation)inthetaxtreatythatcontainsthe saving clause and its exceptions. 4.ThetypeandamountofIncomethatqualifiesforthe exemption from tax. 5.Sufficientfactstojustifythe exemption fromtaxunderthetermsof the treatyarticle. Example.Article20oftheU.S.-Chinaincometaxtreatyallowsan exemptionfromtaxforscholarshipincomereceivedbyaChinese student temporarilypresentintheUnited States.Under US.law,this studentwillbecome aresidentalienfortaxpurposes If hisorherstayin theUnited States exceeds 5calendaryears.However,paragraph2of thefirstProtocoltothe U.S.-China treaty(dated April30,1984)allows theprovisionsofArticle20tocontinuetoapplyevenaftertheChinese student becomes a resident alien of the United States.A Chinese studentwhoqualifiesfor this exception(under paragraph 2ofthefirst protocol)and js relyingonthisexceptiontoclaiman exemption fromtax onhisorherscholarshiporfellowship income wouldattachtoForm W-9 a statement thatincludes the information described above to support that exemption. If youareanonresidentalienoraforeignentitynot subject tobackup withholding,givetherequestertheappropriatecompletedFormW-8. What is backup withholding?Persons.making certain payments toyou mustundercertainconditionswithholdandpaytotheIRSapercentage of such payments.This Is called "backup withholding."Payments that maybe subject tobackup withholding Include interest,tax-exempt interest,dividends,brokerandbarter exchange transactions,rents, royallles,nonemployee pay,andcertainpayments from fishingboat •operators.Real estate transactionsarenot subject to backup withholding. You will notbesubjecttobackupwithholdingonpaymentsyou receive Ifyou give the requester yourcorrectTIN,maketheproper certifications,andreport all yourtaxableinterestand dividends onyour tax return. Payments you receive will be subject to backup withholding if: 1.Youdo not furnishyour TIN to the requester, 2.You do not certify yourTIN when required (see the Part il instructionsonpage3fordetails), 3.The IRS tells the requesterthatyoufurnishedanincorrectTIN, 4.TheIRStellsyouthatyouare subject to backup withholding because youdidnotreportallyourinterestanddividendsonyourtax return(for reportable interestand dividends only),or 5.Youdo not certifyto the requester thatyouarenot subject to backup withholdingunder4above(forreportable Interest anddividend accounts opened after1983 only). Page 2 Certain payeesandpaymentsareexempt from backup withholding. Seethe instructions belowandtheseparate Instructions forthe Requester of Form W-9. Alsosee Specialrulesforpartnershipsonpage 1. Updating Your Information Youmustprovideupdated Information toanypersontowhomyou claimedtobeanexemptpayee if youarenolongeranexemptpayee andanticipatereceivingreportable payments in thefuturefromthis person.Forexample,youmayneedtoprovide updated informationif youareaCcorporationthatelectstobeanScorporation,orifyouno longeraretax exempt.Inaddition,you must furnisha new FormW-9If thenameorTIN changes fortheaccount,forexample,ifthegrantorofa grantor trust dies. Penalties FailuretofurnishTIN.If you fail to furnish yourcorrect TIN toa requester,youaresubjecttoapenaltyof$50foreachsuch failure unlessyour failure isdueto reasonable causeandnotto willful neglect. Civil penalty for false information with respect to withholding.If you make a false statement with no reasonable basis that results In no backup withholding,youare subject toa $500 penalty. Criminal penalty for falsifying information.Willfullyfalsifying certifications oraffirmationsmaysubjectyouto criminal penalties including fines anoVor Imprisonment. Misuse of TINs.If the requester discloses or uses TINe inviolationof federal law,therequestermaybesubjecttociviland criminal penalties. Specific Instructions Name Ifyouareanindividual,you must generally enter the name shown on yourIncometaxreturn.However,ifyouhave changed yourlastname, for instance,duetomarriagewithout informing theSocial Security Acbnlnistration ofthe name change,enteryourfirstname,thelastname shownonyoursocialsecuritycard,andyournew last name. If the account is In Joint names,Rst first,andthencircle,the name of thepersonorentity whose numberyouentered In Part I oftheform. Sole proprietor.Enteryour individual nameasshownonyourincome taxreturnonthe "Name"line.Youmayenteryour business,trade,or "doing business as (DBA)"nameonthe "Business name/disregarded entity name"line. Partnership,C Corporation,orS Corporation.Enterthe entity's name onthe "Name"line andany business,trade,or"doing business as (DBA)name"onthe "Business name/disregardedentity name"fine. Disregarded entity.Enter the owner's name onthe "Name"fine*The name of the entity entered onthe "Name"line should never bea disregarded entity.The name on the "Name"line must be the name shownonthe income taxreturnonwhichtheIncome willbereported. Forexample,ifaforeignLLCthatistreatedasadisregardedentityfor U.S.federal tax purposes has a domestic owner,the domestic owner's nameisrequiredto be providedonthe "Name"line.Ifthe direct owner oftheentityisalsoadisregardedentity,enterthefirstownerthatisnot disregarded for federaltax purposes.Enterthedisregarded entity's name on the "Business name/disregarded entity name"line.If the owner ofthedisregardedentityIsa foreign person,youmust complete an appropriateForm W-8. Note.Check the appropriate box forthefederaltaxclassificationofthe person whose name Is entered onthe"Name"line(individual/sole proprietor,Partnership,C Corporation,S Corporation,Trust/estate). Limited Liability Company (LLC).If thepersonIdentifiedonthe "Name"line Is anLLC,check the"Limited liability company"boxonly andentertheappropriate code forthetaxclassificationinthe space provided.If youareanLLCthatistreatedasapartnershipforfederal taxpurposes,enter "P"forpartnership.IfyouareanLLCthat has fileda Form8832oraForm2553tobetaxedasacorporation,enter "C*for Ccorporationor "SM forScorporation.If youareanLLCthatis disregarded as an entityseparate fromits owner underRegulation section 301.7701-3 (except for employment and excise tax),donot check the LLC box unless the owner of theLLC(requiredtobe identifiedon the "Name"line)isanotherLLCthat is notdisregardedfor federal tax purposes.If the LLCIs disregarded asan entity separate from Its owner,enter the appropriate tax classification ofthe owner identified on the "Name"line. FormW-9(Rev.12-2011) Other entities.Enteryour business name as shown on required federal tax documents on the "Name"line.This name should match the name shownonthecharterorotherlegal document creating the entity.You mayenterany business,trade,orDBA name onthe "Business name/ disregarded entity name"line. Exempt Payee If youare exempt frombackupwithholding,enteryournameas described above and check the appropriate box for your status,then check the"Exemptpayee"box inthelinefollowingthe "Business name/ disregarded entity name,"sign and date the form. Generally,individuals(ineluding soleproprietors)arenot exempt from backupwithholding.Corporationsare exempt from backup withholding forcertain payments,suchas interest anddividends. Note.Ifyouare exempt from backup withholding,you should still complete thisformtoavoid possible erroneous backup withholding. The following payeesare exempt from backup withholding: 1.Anorganization exempt fromtax under section 501(a),anyIRA,ora custodial account under section 403(b)(7)ifthe account satisfies the requirements of section 401 (f)(2), 2.TheUnited States oranyofits agencies orInstrumentalities, 3.Astate,theDistrictofColumbia,a possession oftheUnitedStates, oranyoftheirpolitical subdivisions orinstrumentalities, 4.Aforeign government oranyof its political subdivisions,agencies, or Instrumentalities,or 5.Aninternationalorganizationoranyofits agencies or instrumentalities. Otherpayeesthatmaybe exempt frombackup withholding include: 6.A corporation, 7.Aforeigncentral bank of issue, 8.Adealer In securitiesor commodities requiredtoregisterinthe UnitedStates,theDistrictofColumbia,ora possession oftheUnited States, 9.Afutures commission merchant registered with the Commodity FuturesTrading Commission, 10.Areal estate investment trust, 11.Anentityregisteredatall times duringthetaxyearunderthe Investment Company Act of 1940, 12.Acommontrustfundoperatedbyabankundersection 584(a), 13.Afinancial Institution, 14.A middleman known In theinvestmentcommunityasanomineeor custodian,or 15.Atrust exempt fromtaxunder section 664or described insection 4947. Thefollowingchart shows types of payments thatmaybe exempt from backup withholding.Thechart appBes to the exempt payees listed above,1 through 15, IF the payment is for...THEN the payment is exempt for... Interest and dividend payments All exempt payees except for 9 Broker transactions Exempt payees 1through5and7 through13.Also,Ccorporations. Barter exchange transactions and patronage dividends Exempt payees 1 through 5 Paymentsover$600requiredtobe reported and direct sales over $5,000' Generally,exempt payees 1through7 2 'SeeForm 1099-MISC,Miscellaneous Income,andits instructions. 2However,the following payments madetoa corporation andreportable on Form 1099-M1SCarenot exempt from backup withholding:medicalandhealthcare payments,attorneys'fees,gross proceeds paidtoanattorney,and payments for services paidbyafederal executive agency. Page 3 Part I.Taxpayer Identification Number (TIN) Enter your TIN In the appropriate box.If youarearesidentalienand youdonothaveandarenoteligibletogetanSSN,your TIN isyour IRS Individual taxpayeridentificationnumber (ITIN).Enteritinthesocial securitynumberbox.Ifyoudonothavean ITIN,see Howto get a TIN below. If youareasoleproprietorandyouhavean EIN,youmayentereither your SSN or EIN.However,the IRS prefersthatyou use your SSN. Ifyouarea single-member LLCthatisdisregardedasanentity separatefromitsowner(see Limited Liability Company (LLC)onpage2), enterthe owners SSN(or EIN,If theownerhasone).Donotenter the disregarded entity's EIN.If theLLCIs classified asacorporationor partnership,enter the entity's EIN. Note.Seethechartonpage4for further clarification ofnameandTIN combinations. HowtogetaTIN.Ifyoudonothavea TIN,applyforoneimmediately. ToapplyforanSSN,getForm SS-5,ApplicationforaSocialSecurity Card,fromyourlocalSocialSecurityAdministrationofficeorgetthis form online at www.ssa.gov.Youmayalsogetthis form by calling 1-800-772-1213.Use Form W-7,Application for IRS Individual Taxpayer Identification Number,toapplyforan ITIN,or Form SS-4,Application for Employer Identification Number,toapplyforan EIN.Youcanapplyfor an BN onlineby accessing the IRS websiteat wwwJrs.gov/businesses and clicking onEmployer Identification Number(BN)underStartinga Business.YoucangetFormsW-7and SS-4 fromtheIRSbyvisiting IRS.gov orby calling 1-800-TAX-FORM (1-800-829-3676). Ifyouareaskedtocomplete Form W-9butdonothavea TIN,write "AppBed For"Inthe space fortheTIN,signanddatetheform,and give ittotherequester.For interest anddividend payments,andcertain paymentsmadewithrespectto readily tradableinstruments,generally you will have60daystogetaTINand give Ittotherequesterbeforeyou aresubjecttobackup withholding onpayments.The60-dayruledoes notapplytoothertypesof payments.You will besubjecttobackup withholdingonallsuch payments untilyouprovide yourTJN tothe requester. Note.Entering "Applied For"meansthatyouhavealreadyappliedfora TIN orthatyouintendtoapplyforone soon. CautionM disregarded domestic entitythathasa foreign ownermust use the appropriate FormW-8. Part II.Certification Toestablishtothewithholding agent thatyouareaU.S.person,or residentalien,sign Form W-9.Youmayberequestedtosignbythe withholdingagenteven If Item 1,below,andItems4and5onpage4 indicate otherwise. Forajointaccount,onlythepersonwhose TIN isshown In PartI shouldsign(when required).Inthecaseofadisregardedentity,the personidentifiedon the "Name"line must sign.Exempt payees,see Exempt Payee on page 3. Signature requirements.CompletethecertificationasIndicatedin Items1through3,below,anditems4and5onpage4. 1.Interest,dividend,and barter exchange accounts opened before 1984 and broker accounts considered active during 1983. Youmust give yourcorrectTIN,butyoudonothavetosignthe certification. 2.Interest,dividend,broker,and barter exchange accounts opened after1983and broker accounts considered inactiveduring 1983.Youmustsignthecertificationor backup withholding wiltapply.If youaresubjecttobackupwithholdingandyouaremerely providing yourcorrectTINtotherequester,youmustcrossoutItem2inthe certificationbefore signing theform.» 3.Real estate transactions.You must signthecertification.You may oross out Item 2 of the certification. FormW-9(Rev.12-2011) 4.Other payments.Youmustgiveyour correct TIN,butyoudonot havetosignthecertification unless youhavebeennotifiedthatyou have previously givenanincorrect TIN."Otherpayments"include paymentsmade In thecourseofthe requester's tradeor business for rents,royalties,goods (otherthanbillsformerchandise),medicaland healthcareservices (Including paymentsto corporations),paymentsto anonemployeefor services,payments tocertainfishingboatcrew membersandfishermen,and gross proceeds paidtoattorneys (Including payments to corporations). 5.Mortgage interest paid by you,acquisition or abandonment of secured property,cancellation of debt,qualified tuition program payments (under section 529),IRA,Coverdell ESA,Archer MSAor HSA contributions or distributions,and pension distributions.You mustgiveyour correct TIN,butyoudonothavetosignthecertification. What Name and Number To Give the Requester For this type of account Give name and SSN oh 1.individual The Individual 2.Twoormore Individuals flofnt account) Theactualowneroftheaccountor, if combined funds,the first individualon the account' 3.Custodian account of a minor {Uniform GifttoMinorsAct) The minor* 4.a.The usualrevocablesavings trust(grantorIsalsotrustee) b.So-called trust account that Is notalegalorvalid trust under state law The grantor-trustee' The actual owner' 5.Sob proprietorshipordisregarded entity owned byanindividual The owner* 6.GrantortrustfilingunderOptional Thegrantor* .Form1089 FBlng Method1(see Regulation section 1£71-4fl>)(2)(0(A» For this type of account:Give name and EIN of; 7.Disregardedentitynotownedbyan The owner -individual 8.Avalid trust,estate,or pension trust Legal entity4 9.CorporationorLLCelecting Thecorporation corporate status on Form 8832 or Form 2553 10.Association,club,religious,The organization charitable,educational,or other- tax-exempt organization 11.Partnershipormulti-memberLLC Thepartnership 12.Abrokerorregisterednominee The broker or nominee 13.Account with the Departmentof Thepublicentity AgricultureInthenameofapublic entity (such asa state orlocal government school district,or prison)that receives agricultural program payments 14.Grantor trust filingundertheForm ThB trust 1041 Rlfng MethodortheOptional Form 1099 Fliing Method2(see Regulation section 1.671-4{b)(2)(i)(B)) Ust first and circle the nameofthe puson whosenumberyou furnish,if onlyone person ona jointaccounthasanSSN,that parson's numbermustbe furnished. 2Clrde theminor's name andfurnish theminor's SSM 0You must show your Individual name and you may aiso enter your business or"DBA"name on the "Business name/disregarded entity"namefine.Youmayuseeither your SSNorEIN Of you have one),butthe IRS encouragesyoutouseyourSSN. Ust first andcirclethenameofthetrust estate,orpensiontrust.(Do not furnish the TIN ofthe persona)representative ortrusteeunlessthe tegalentityitselfEs not designated intheaccount title.)Alsosee Spedaf rulesforpartoorshtpsan page1. 'Note.Grantoralso must provideaFormW-9to trustee of trust Note.If no name Is circled when more than one name is listed,the number will be considered to be that of the first name listed. Secure Your Tax Records from Identity Theft Identitytheft occurs when someone uses your personal Information suchasyourname,social security number (SSN),orotheridentifying Information,without your permission,to commit fraud or other crimes. Anidentitythiefmay use yourSSNtogetajobormay file ataxreturn usingyourSSNto receive arefund. To reduce your risk: •Protect yourSSN, •Ensureyour employer is protecting yourSSN,and •Becareful when choosing atax preparer. If yourtax records are affected by Identity theftandyoureceivea noticefromtheIRS,respond rightawaytothenameandphonenumber printed ontheIRS notice or letter. IfyourtaxrecordsarenotcurrentlyaffectedbyIdentitytheftbutyou thinkyouareat risk duetoalostorstolenpurseorwallet,questionable creditcardactivityorcreditreport,contactthe IRS IdentityTheftHotline at 1-800-908-4490 or submit Form 14039. Formore information,see Publication4535,IdentityTheftPrevention and Victim Assistance. Victimsof Identity theft who are experiencing economic harmora system problem,orare seeking helpinresolvingtaxproblems that have notbeenresolvedthroughnormalchannels,maybeeligiblefor TaxpayerAdvocateService (TAS)assistance.YoucanreachTASby calling the TAS toll-free case intake line at 1-877-777-4778 or TTY/TDD 1-800-829-4059. Protect yourself from suspicious emails or phishing schemes. Phlshing Is thecreationanduseofemailandwebsites designed to mimic legitimate business emailsand websites.The most common act issendinganemailtoa user falselyclaimingtobean established legitimate enterpriseinanattempttoscamtheuserinto surrendering privateinformation that willbe used tor Identity theft TheIRS does notinitiate contacts with taxpayers via emails.Also,the IRSdoes notrequestpersonaldetailed Information throughemailorask taxpayers forthePIN numbers,passwords,orsimilar secret access informationfortheir creoft card,bank,or other financial accounts. If youreceivean unsolicited emailclaimingtobefromtheIRS, forwardthismessageto phishlng@lrs.gov.Youmayalsoreportmisuse ofthe IRSname,logo,orother IRS propertytotheTreasury Inspector General for Tax Administration at 1-800-366-4484.You can forward suspiciousemailstotheFederalTradeCommission at spam@uce.gov or contact themat www.ftc.gov/idtheftor 1-877-IDTHEFT (1-877-438-4338). VisitIRS.govtolearnmoreaboutidentitytheftandhowto reduce your risk. Privacy Act Notice Section 6U39 ofthe Internal RevenueCode requires youto provide yourcorrect TIN topersons(including federal agencies)whoarerequired to fHs information returns with the IRS to report Interest,dividends,orcertain other income paid to you;mortgage Interest you paid;the acquisition or abandonment of secured property,the cancellation of debt;or contributions youmade toan IRA,Archer MSA,or HSA.The person collecting this form usesthe information onthe form to file information returns with the IRS, reporting theabove Information.Routineusesofthis information Include giving Ittothe Department ofJusticeforclvfland oriminal Htlgatlon andtocities,states,the District of Columbia,andU.S.possessions for use In administering their laws.The information alsomaybe disclosed toothercountries undera treaty,to federal andstateagencies to enforce civil andcriminal laws,orto federal lawenforcement and intelligence agencies tocombatterrorism.Youmust provide yourTIN whether ornotyouarerequired to file atax return.Under section 3406,payersmust generally withhold a percentage of taxable interest,dividend,and certain otherpayments toa payee whodoesnot givea TINtothepayer.Certain penalties mayalsoapplyfor providing falseor fraudulent information. BOARD OF COUNTY COMMISSIONERS OF CLAY COUNTY,FLORIDA NOTICE OF INTENT TO AWARD BID RFP N013/14-8,Various Equipment and Amenities for Parks and Playgrounds In accordance with the provisionsofSection8.NoftheClayCounty Purchasing Policy,noticeIs herebygivenand posted ofthedecisionoftheBoardofCounty Commissioners ofClayCounty, Florida (hereinafter the "Board*)with respect toRFPNo.13/14-8,Various Equipment and Amenities for Parks and Playgrounds.Responses toRFPNo.13/14-8 were opened on January 7,2014. Duringits regular meeting on February 11,2014,the Board rendered its decision to award RFP No 13/14-8tomultiple companies and thisnoticeofintentto award bidis the official notification regarding saidselection.The decision ofthe Board is final.Failure to file aprotest within thetime prescribedin Section 8.NoftheClayCountyPurchasingPoliciesshallconstituteawaiverof proceedings under Section 8.N BidAwardsand Protests. Stephanie C.Kopelousos County Manager DateofPosting:DateofRemoval: 02/12/14 02/18/14 TimeofPosting:TimeofRemoval: 8:45 a.m.8:55 a.m. Initials:Initials: DF DF Purcfia$in|j Division 477 Hqumbh Street 4th Floor,,Acjrnfn:Buildihg: Green Govs Springs,FL 32043-0367: Area Gode: Phone: Fax' 904. :278-3761 S2&3764 27&3T28 County Manager Stephanie C,kopelousos Commissioners: Vyendell br/D^vis Dfetriot 1 -.:•;". pougja$;Pv C5nkey Districts Diane Hutching^ Disfti<#3 T.Gheneese .Stewart DlstrI0t4 Bonnie E :Robjh$6ri rastrlct^ Switchboard; GGS-:(§04)2jB4k6300 KH {3i^473*3711 KL (9IM)533-2111 OP/MBG (904)269-6300 www.giayc6tt^ January 29,.2014 MEMO TO:StephanieKopelousos County Manager FROM:Karen Thomas.' .Purchasing Manager SUBJEGT:Budget,Personnel,:^Policy Agenda, ITEM:RFP No.13/14-8 Recommend approval topostnoticeofintentandtoaward RFP No>l$/$4-&, Various Equipment andArnehitiesfor Parks and Playgrounds to multiple companies.Allbidsarebasedupon the %discount offered for products and service,Thisbidisalsoa frtea.ns forqualifying vendors forBallParklighting services.Qualifying vendors willbe requested to provide pricingona project byproject frasis.Thequalifiedvendorproviding the lowest responsive quote willbeawarded the project.This willprovideplayground equipment, amenitiesand lighting for all parks in Clay County and other entities wishing; toutilizethis RFP,Approval willbeeffectiveafter72hourbid protest;perjpcj; has expired and assuming no protests are received.Submittals are available for review in the Purchasing Department FundingSource:various Att.1 -Staff Recommendation Sheet 2-Price Sheets 3-Bid Tabulation Sheet /df Karen Thomas BIDDERS BID RECOMMENDATION SHEET January 28,2014 Bid #13/14-8 "Various Equipment &Amenities forParks&Playgrounds" Bond Base Bid Advanced Recreation Concepts NA See Attached REP Services.Inc.NA See Attached Southern Recreation NA See Attached Plavmore West.Inc.NA See Attached J Durean Assoc.Inc.NA See Attached Victor Stanley.Inc.NA See Attached Robertson Industries,inc.NA See Attached Recvcled Plastic Factory.LLC NA See Attached No Fault Sports Group.LLC NA See Attached Greenfields Outdoor Fitness,Inc.NA See Attached Regal Contractors,Inc.NA See Attached Gulf Coast Sports,LLC NA See Attached Bliss Products &Services,Inc.NA See Attached Apollo Sunguard Systems,Inc.NA See Attached Robertson Industries.Inc.NA See Attached Miller Recreation Equip.&Design NA See Attached Gametime,Inc.NA See Attached Site Horizons NA See Attached M Gav Constructors,Inc.NA See Attached Musco Sports Lighting,Inc.NA See Attached Staff Assigned to Tabulate Bids &Make Recommendations: Name Title Ellen Mattox Admin Program Mgr..Division of Parks &Recreation RECOMMENDATION: It Is staffs recommendation to accept all bids submitted.All bids are awarded based upon the % discount offered forproductsandservices. F:\BIDS\1314\BID RECOMMENDATION SHEET-1314-8;playground equip.docx PRICE AGREEMENT CONTRACT FOR VARIOUS EQUIPMENT AND AMENITIES FOR PARKS &PLAYGROUNDS Bid #13/14-8 Distributor Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied Advanced Rec. Concepts (321)775-0600 Litchfield Pavilions & Structures 3%35%Yes Yes Highland Products Site Furnishings 3%35%Yes Yes R3RecycledPlay Structures Playground Equip.3%35%Yes Yes Skyspan Structures Shade Structures 3%35%Yes Yes Zeager Playground Surfacing Rubber surfacing 5%NA Yes Yes Boiling Forest Products Wood Mulch $55cu.yd.NA Yes Yes Innovative Wood Mulch Wood Mulch $55 cu.yd.NA Yes Yes Water Splash Water Play Equip.3%NA Yes Yes BCI Burke PlaygroundEquip.5%35%Yes Yes Berliner Seilfabrik- Urban Designs Cable Climbing Playground Equip. 3%40%Yes Yes Playcraft byKrauss Craft/Exercraft Playground& FitnessEquip. 3%35%.Yes Yes Superior International Playground Equip.3%35%Yes Yes Paris/Ramparts Fitness Equip.3%35%Yes Yes SportsRock(ParkPets)Rocks shaped like animalsforclimbing 3%50%Yes Yes F:\Donna\Bid FolderJ}onna\RFP's\RFPs 13-14\1314-8 Park&Playground EquIpXBid 1314-8 awarded bidders.docx 1 Distributor Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied Advanced Rec. Concents fronts Rubber Designs By Rainbow Turf Prod. Playground surfacing 5%Yes Yes Nationwide Turf Synthetic Turf 5%NA Yes Yes Polysoft Playground surfadng 5%NA Yes Yes Bison Sporting Equip.3%40%Yes Yes Kay Park Park Amenities 3%40%Yes Yes UltraPlay Park Furniture 3%40%Yes Yes Freenotes Harmony Park Musical Amenities 3%35%Yes Yes Webcoat Tables &Benches 3%40%Yes Yes GT Grandstands Bleachers 3%40%Yes Yes Ball Fabrics Shade Structures 3%35%Yes Yes Cedar Forest Products Wooden Shade Structures 3%35%Yes Yes Playspace Services,Inc.Installer REP Services.Inc. (407)831-9658, ext 230 Landscape Structures Playground Equip.2%45%Yes Yes Porter/Poligon Shade Structures 2%53%Yes Yes DuMor,Inc.Park Amenities 2%40%Yes Yes Anova Park Amenities 2%40%Yes Yes USA Shade,Inc.Shade Structure 2%60%Yes Yes F:\Donna\Bid Folder_Donna\RFPfs\RFPs 13-14\1314-8Park&Playground Equfp\Bid 1314-8awardedbidders.docx 2 Distributor Manufacturer Product Grassforsafe-play areas Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied REP Services. fCOrit.) Foreverlawn 5%Installation included in price per SF Yes Yes VitrJturf/Hanover,Inc Pouredinplace surfacing 2%Installation included inpriceperSF Yes Yes Irvine Wood Recovery Playground mulch 5%99%Yes Yes Sof Surfaces Tile forsafeplay areas 5%33%Yes Yes Tot Turf Poured In place surfacing 2%Installation included inpriceperSF Yes Yes Southern Recreation.Inc. (904)387-4390 (904)545-9870 (c) Playland Playground equip.; park amenities; shade structures 15%28%Yes Yes SportsPlay Playground equip.; shade structures 10%28%Yes Yes Jaypro Sports equip.10%28%Yes Yes KayPark Bleachers;park amenities 10%28%Yes Yes Webcoat Park amenities & shade structures 10%28%Yes Yes UltraPlay Playground equip.10%28%Yes Yes Ultra Site Pet Park equip.& Park amenities 10%28%Yes Yes Sitescapes park amenities 10%28%Yes Yes Litchfield (SSI Structures) Park amenities 10%28%Yes Yes Superior Shade Shade structures 10%28%Yes Yes Zeager Wood Carpet Playground surfadng 10%28%Yes Yes Murdock Water fountains 10%NA Yes Yes F:\Donna\Bid Folder_Donna\RFP's\RFPs 13-14\1314-8 Park&Playground Equip\Bid 1314-8awardedbidders.docx 3 Distributor Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP Ust Supplied Southern Recreationr Irjcr fcont) Sportable Scoreboards Scoreboards 10%Varies with project 30% Yes —o yes Yes Plavmore West. (329)791-2400 Playworld Systems Playground Equip.5%Yes Zeager Playground surfacing 5%75%Yes Yes X Grass Synthetic turf 5%Included Yes Yes Child Safe Poured in place safety surface 5%Included Yes Yes Shade Systems Shade structures 5%60%Yes Yes Classic Recreation Shade structures & small RR bldgs. 5%60% 3 Duraan Assoc, Inc, (561)654-9708 Regal Contractors,Inc.Installer Greenfield Outdoor Fitness Exercise equip.& h/c playground equip. 2%-0-Yes Yes Apollo Sunguard Shade structures 5%-0-Yes Yes Henderson Recreation Playground equip.10%-0-Yes Yes Everguard Poured in place safety surface -0--0-No Yes YesVictorStanlyInc. (407)641-0241 (407)637-9385 Victor Stanley Planters,trashcans, park amenities s%25%Yes Robertson Industries.Inc. (954)882-1366 Tot Turf Poured in place safety surface 10%Included Yes Yes Art of Flooring Installer F:\Donna\Bid Folder_Donna\RFP*s\RFPs 13-14\1314-8Park&Playground Equip\Bld 1314-8awardedbidders.docx 4 Distributor Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied Recycled Plastic Fatfpry,|L,JL,G (941)473-1618 Recycled Plastic Factory,LLC Park amenities 23%NA Yes Yes No Fa urt Snorts Grouo,LLC (225)215-7760 No Fault Sports Group, LLC Poured in place safety surface 10% Play safe Surfacing,LLC Installer Greenfields Outdoor Fitness, Inc. (888)315-9037 Greenfields Outdoor Fitness,Inc. Exercise equip.& h/c playground equip. 2%Varies Yes Yes Reaal Contractors. Inc. (561)906-7321 Greenfield Outdoor Fitness,Inc. installer NA 40% Henderson Recreation Equip.,LTD Installer NA 35% Everguard Su rfacing Installer NA -0- Apollo Sunguard Installer NA 80% Landscape Structures, Inc Installer NA 30% Playworld Systems Installer NA 30% PlaypowerLT/LittleTikes Commercial Farmington Installer NA 36% Miracle Recreation Equip. Installer NA 31% Shade Systems,Inc Installer NA 80% Gulf Coast Snorts. LLC (855)827-1386 Gulf Coast Sports,LLC Bleachers, Pressboxes&park amenities 5%3%No Yes F:\Donna\Bid folderJDonnaXRFP'sVRFPs 13-14\1314-8 Park&Playground EquIpXBid 1314-8awarded bldders-docx 5 Distributor Manufacturer Product Discount Allowed from MSRP installation Discount Catalog Provided Current MSRP List Supplied Yes Bliss Products & Services,Inc. (904)210-7760 ActionPlay Safe play borders, swing parts,park amenities 5%Priced per job Yes American Mulch Mulch Priced per job Priced per job No No Athletic Connection Athletic equip.5%Priced per job Yes Yes Bark Park Equip,for dog park 8%35%Yes Yes Big Toys Playground equip.5%35%Yes Yes BRP Bleachers,park amenities 5%Priced per job Yes Yes CemRock Rock climbers 5%Priced per job No No Childworks Playground equip.& swing parts 5%Priced per job Yes Yes Colorado Time Systems Scoreboards 5%Priced per job Yes Yes Compac Filtration Equip,for water parks 5%Priced per job Yes Yes Dero Bicycleracks 5%Pricedper job Yes Yes DuraPlay Safety surfaces 5%Pricedper job Yes Yes DynaCushion Safety surfaces 10%Pricedper job No No Dynamo Sports 8c playground equip.,rock climbing 10%Priced per job Yes Yes Electro Mesh Scoreboard Scoreboards 10%Pricedperjob Wo No F:\Donna\Bid FolderJDonhaXRFP'sXRFPs 13-14\1314-8 Park &Playground Equip\Bid 1314-8awarded bidders.docx 6 Elephant Play Playground equip.10%35%Yes Yes Everguard Poured in place safety surfaces 10%Pricedperjob No No Distributor Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied Bliss Products & Services.Inc., fcont.} Everlast Climbing Wall Climbers 10%Priced per job Yes Yes Fibar ADA playground safety surfaces 10%Priced per job Yes Yes Forestry Resources Mulch/Lumber 5%Priced per job No No Forte Plastic timbers for safe-play area 5%Priced per job Yes Yes Gared Sports Netting,field equip., sports equip. 10%Priced per job Yes Yes GT Grandstands Bleachers 10%Priced per job Yes Yes Innovative Mulching Mulch 10%Priced per job No No Jayhawk Plastics Park furnishings 10%Priced per job Yes Yes Jaypro Sports Indoor &outdoor sports equip. 5%Priced per job Yes Yes Jensen Swings Repair parts for swings 5%Pricedperjob Yes v Yes ICay Park Playground equip.5%Priced per job No No Madrax Bicycleracks 5%Pricedperjob Yes Yes Most Dependable Fountains Water fountains 5%Pricedperjob Yes Yes Murdock Fountains Water fountains 5%Pricedper jab Yes Yes National Recreation Systems Bleachers 5%Pricedper job Yes Yes F:\Donna\Bid Folder_Donna\RFP's\RFPs 13-14\1314-8 Park &Playground Equfp\Bld 1314-8awarded bidders.docx 7 Outbade Shelters Shelters 10%Priced per job Yes Yes Play and Park Structures Playground equip.10%35%Yes Yes Play Guard Safety surfaces 5%Priced per job No No Distributor Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied Bliss Products & Services,Inc., fcont.) Playmore Playground Equip.5%35%Yes Yes Playsafe Surfacing Safety surfacing 5%Pricedperjob No NO Playsafer Rubber mulch & curbing 5%PricedperJob Yes Yes Pro Mats Netting,padding, benches,equip. 5%Pricedperjob Yes Yes Rubber Recycling Recycled rubber for safe play areas 5%Priced per job No No Sand Lock Sandbox Sandboxes 5%Priced per job Yes Yes Sandee Sod,Inc Sod Priced per job Priced per job No No Shade America Shade Structures 10%Priced per job Yes Yes Shaw Industries Flooring/Carpet 5%Pricedperjob No No Shelterscapes Shelters!?)5%Pricedper job No No Spectrum ADApoollifts & equipment 5%Pricedperjob Yes Yes Spiral Court King Court equipment 5%Pricedperjob No No Spohn Ranch/Tru Ride Skate ramps 5%Priced per Job Yes Yes Sportsplay Playground equip., shelters,park amenities 5%Pricedper job Yes Yes F:\Donna\Bid Folder_Dqnna\RFP's\RFPs 13-14\1314-8 Park&PlaygroundEquip\Bid1314-8 awarded bidders.docx 8 Stewart Tennis Courts Tennis Courts Pricedper job Pricedperjob No No Structural Wood Systems Lumber 5%Pricedperjob No No Suwannee Lumber Lumber 5%Pricedper job No No Tennis Unlimited Tennis netting 5%Pricedper job No No Distributor Bliss Products & Services.Inc., fcont.l Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied Terra Pad Pads for fall zones 5%Pricedperjob Yes Yes Terra Soft Poured inplace safety surface 5%Pricedper job Yes Yes Turf Evolution Synthetic grass 5%Pricedper job Yes Yes Ultra Play Toddlers play equip.5%Pricedper job Yes Yes Ultra Site Shade structures, bleachers,park amenities 5%Priced per job Yes Yes Ultra Shade Shade structures 5%Pricedperjob Yes Yes Vortex Water Parks Equip,for water parks 5%Pricedperjob Yes Yes Webcoat Plastic coated park amenities 5%Priced per job Yes Yes Wood Mulch Products Mulch 5%Priced per Job No No X-Grass Synthetic Turf 5%Pricedper job Yes Yes Sandee Sod,Inc.Installer FunBuilders,Inc Installer Chris Patton Installer F:\Donna\Bid FoIderJ}onna\RFP's\RFPsl3-14\1314-8 Park&Playground Equip\Bid 1314-8awardedbidders.docx 9 Aoollo Sunauard Svstems.Inc. (941)925-3000 Apollo Sunguard Shade Structures 8%50%Yes Yes Cocozza Construction Installer Regal Contractors Installer A&WSpecialty Contracting Installer Distributor Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied Yes Robertson Industries,Inc. (954)882-1366 TotTurf Playground safety surfacing 10%Included in MSRP discount Yes Art of Flooring Installer Miller Recreation Equip.St Desiqn (941)792-4580 Miracle Recreation Equipment Co. Playground Equip.8%$0 -$4,999 12%$5,000- $9^99 15%$10,000 - $17,999 18%$18,000 - $24,999 20%$25,000- above 23%$0-$9,999 25%$10,000- $24,000 26%$25,000 -above Yes Yes Foreslte Designs Park amenities .5%32%Yes Yes Recycled Design Recycled park amenities 5%32%Yes Yes Forever Lawn Synthetic Grass 5%NA Yes Yes Shade Systems Shade structures 5%NA Yes Yes Bison Sports Sports equip.5%32%Yes Yes Webcoat Coated outdoor furniture 5%32%Yes Yes F:\Donna\BidFolder_Donna\RFP's\RFPs 13-14\1314-8 Park &Playground Equip\Bid 1314-8 awarded bidders.docx 10 No Fault Safety surface, mulch,turf 5%NA No No Douglas Industries Sports equip.5%32%Yes Yes Playsafer Rubber Mulch 5%$10percu.yd Yes Yes Kay Park Bleacher,park amenities 5%32%Yes Yes Distributor Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied Miller Recreation Eauio.&Desiqn fcont) Murdock Fountain Water fountains 5%NA Yes Yes APS Playground borders, repair parts 5%25%Yes Yes Greenfield Outdoor Fitness Outdoor fitness equip. 5%30%Yes Yes Fibar Playground safety surfacing 10%$10 per cu.yd.Yes Yes RCP Shelter Covered shelters S%NA Yes Yes Coverworx Prefabricated Structures 5%NA Yes Yes Principle Recreation, Inc. Installer PlaytimeInstallation Installer RyanFitzgeraid Construction,Inc Installer Yes Yes GameTime.Inc (800)432-0162 Gametime Playground& fitness equip. 15%25% UltraPlay Playground equip.10%25%Yes Yes UltraSJte Park amenities 10%25%No Yes F:\Donna\Bld Folder_Donna\RFP's\RFPs 13-14\1314-8Park &Playground Equip\Bid 1314-8awardedbidders.docx 11 GT Impax Playground safety surfacing 5%Varies Yes Yes Site Horizons (407)641-0231 (407)637-9385 Distributor Zeager Playground safety surfacing 5%$12percu.yd.Yes Yes Icon Shelter Systems Shelters 5%25%Yes Yes icon Trail Series Amenities for trails 5%25%Yes Yes PW Athletic Mfg.,LLC Athletic equip.& park amenities 5%25%Yes Yes Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied Site Horizons fcont.) Superior Shade,Inc Shade Structures 5%30%Yes Yes Rainbow Rubber Safety Surfacing Safety surfacing 5%Included in price Yes Yes BCI,Burke Co.Playground equip., surfacing,park amenities 5%25%Yes Yes Wabash Valley Park amenities 5%25%Yes Yes Johnny Pitts Const.Installer Mt <59Y Constructors,Inc. (904)714-4001 Musco Snorts Liahtina.LLC (800)374-6402 Musco Sports Lighting Installer for sports lighting Priced per project per sport Priced per project per sport NA Yes Musco Sports Lighting Sports Lighting Pricedperproject per sport Pricedper project per sport NA Yes F:\Donna\BidFolder_Donna\RFP's\RFPs 13-14\1314-8 Park&PlaygroundEquip\Bid1314-8 awarded bidders.docx 12 BID TABULATION FORM RFP:13/14-8 Date: Proj:Various Equipment &AmenitiesforParksand Playgrounds TimeOpen: Ad:Clay Today,November 28,2013 Time Close: Thisisa generic Bid Tabulation Form;all required bid documents will be verified prior tobid recommendation. Bids to be evaluated based on evaluation criteria established in bid document January 7,2014 UPS Bidder Copies W-9 Insurance To Be Determined 1 2 ROBERTSON INDUSTRIES INC-v'v'' 3 NO FAULT SPORT GROUP V \/' /. • 4 RECYCLED PLASTIC FACTORY V*V 5 REGAL CONTRACTORS // / 6 GREENFIELDS OUTDOOR FITNESS,INC .' w^'* .y t* 7 M GAY CONSTRUCTORS .y- 8 GULF COAST SPORTS LLC V V'%y 9 PLAYMORE RECREATIONAL PRODUCTS f U'"S 10 APOLLO SUNGUARD SYSTEMS DSFC V V V V 11 JDURGAN&ASSOC t »_.•** %S 12 REP SERVICES INC i v"./'»,•• 13 DRP -DOMINICA RECREATION PRODUCTS -.y'»' 14 MUSCO SPORTS LIGHTING LLC / r v't/ 15 MILLER RECREATION /'V \*'/ Staff Assigned to tabulate bidsand make recommendations: Name U ,u Title Recommendations:Staffwillreviewthebidsandpresenta recommendation tothe Budget/Finance Committeeforsubsequent recommendation to the Board.Bids to be evaluated based on evaluation criteria established in bid document. Bid Opening Witnessed By:a)6XJ&*Z^ja^K- (BCC) fttcrQAOrt^CcrO*AuSZ*L umenl Cleric i/.Oi jDepartment Representativ^y BID TABULATION FORM RFP:13/14-8 Date: Proj:Various Equipment &AmenitiesforParksand Playgrounds TimeOpen: Ad:ClayToday,November 28,2013 Time Close:_ Thisisa generic Bid Tabulation Form;all required bid documents willbe verified prior tobid recommendation. Bids to be evaluated based on evaluation criteria established in bid document. January 7,2014 Bidder Copies W-9 Insurance To Be Determined 16 SOUTHERN RECREATION INC s.' •U'-'•/ 17 SITEHORIZONS /TluJjb;.SuJo iVuJrxl- / \~v/y 18 BLISS PRODUCTS ,/-;/ // 19 ADVANCED RECREATIONAL CONCEPTS ;/ v'V 20 21 22 23 24 25 26 27 28 29 30 Staff Assignedtotabulatebidsand make recommendations: Name*\)U Title Recommendations;Staffwillreviewthebidsand present a recommendation tothe Budget/Finance Committee for subsequent recommendation tothe Board.Bids tobe evaluated basedon evaluation criteria established in bicfclofcticnent Bid Opening Witnessed By:JjQfVfiQ-o^J^aA^ (BCC) department Representative CONTRACT FOR VARIOUS EQUIPMENT AND AMENITIES FOR PARKS & PLAYGROUNDS. (Clay County,FL RFP No.13/14*8) THIS AGREEMENT made and entered intothis 2 day of December.2815 byand between theCity of South Miami,a Florida municipal Corporation byand through itsCity Manager (hereinafter referred toas "City")and AdoHo Sunguard,Inc.,(hereinafter referred to as "Contractor1*). WITNESSETH: WHEREAS,the ClavCounhiFl solicited bids,pursuant toRFP #13/14-8,for Various Equipment and Amenities for Parka &Playgrounds:and WHEREAS,Clav County*Fl after completing a competitive bidding process, awardedacontractto Contractor,and WHEREAS,theCity of SouthMiamidesirestoutilizethe Clav County,Fl Contract and pursuant to authority oftheCity ofSouth Miami's Charter. NOW,THEREFORE,theCity and the Contractor,each through their authorized representative/official,agree asfollows: L TheCitydesirestoenterintoaContract,underthesametermsand conditions asset forth inthe solicitation and the agreement between Clav County,Fl and Contractor,pursuant RFP #13/14-8. 2.TheCity has reviewed the contract and agrees totheterms and conditions and further agrees tothe fair and reasonableness ofthe pricing.Contractor hereby agrees to provide such services under thesame price(s),terms and conditions asfoundinthe solicitation documents and the response to the solicitation,pertinent copies ofwhich are attached hereto as Exhibit A and made a part hereof by reference,and the agreement and/or the award between Clav County.Fl and Contractor.,pursuant RFP#13/14-8.a copy of which,including any amendments and addendums thereto,is attached hereto and made a part hereofby reference. 3*All references inthe contract between Clav County.Fland Contractor,shall be assumed to pertain to,and are binding upon Contractor and the City ofSouth Miami.All decisions that are tobe made onbehalf ofthe City,as set forth in theClay County,FPs RFP #13/14-8 and itsagreement with Contractor,shall be made by the CityManager for the City of South Miami.The term ofthe contract,including all extensions authorized bythe contract shall not exceed five years.Notwithstanding anything contained intheClav County.Fl RFP #13/1441 or the Clav County.Fl contract to the contrary,this agreement shall be governed bythe laws of the State of Florida and venue for all dispute resolutions or litigation shall bein Miami-Dade County,Florida. 4.Public Records:Contractor and all ofits subcontractors are required to comply with the public records law (s.l 19.0701)while providing goods and/or Services on behalf of the CITY and the Contractor,under such conditions,shall incorporate this Thomas F.Pepe-7-16-14 Page1 of3 paragraph in all of its subcontracts for this Project. 5.Waiver Jury Trial:City and Contractor knowingly,irrevocably voluntarily and intentionally waive any right either may have to atrial by jury in State or Federal Court proceedings in respect to any action,proceeding,lawsuit or counterclaim arising out of the Contract Documents orthe performance ofthe Work thereunder. 6.Validity of Executed Copies:This agreement may be executed in several counterparts,each of which may be construed as an original. 7.Governing Laws and Venue:This Agreement and the performance of services hereunder will be governed bytheJaws of the State of Florida,with exclusive venue for the resolution of any dispute being a court of competent jurisdiction in Miami-Dade County,Florida. 8.Attorneys'Fees and Costa:In the event of any litigation between the parties arising out of or relating in any way to this Agreement or abreach thereof,each party shall bear its own costs and legal fees.Nothing contained heroin dial)prevent or prohibit the right to be indemnified for any attorney fees incurred in the defense of an action by a person or entitywhoisnota party tothis Agreement. 9.Severability:If any term or provision of this Agreement ortheapplication thereof to any person or circumstance shall,to any extent,be invalid or unenforceable,the remainder of this Agreement,or the application of such term or provision to persons or circumstances other than thoseto which itis held invalid or unenforceable,shall notbe affected thereby and each term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. IN WITNESS WHEREOF,and as theduly authorized act of the parties,the undersigned representatives of the parties hereto have caused this instrument tobe signed in their respective names by their proper officials and tobe attested bytheir respective Clerks the day and year first abovewritten, APOLLO SUNGUARD: By;'[Jgrvu^JX^(aM~l,1>U (type name andtitle ofsignatory above) ATTES! By:n. Maria M.Meneni CityClerk ThomasF.Pepe-7-16-14 l&£JL^T Page2 of3 yen Alexander CityManager ReadandApprovedasto Form, Language,Legality and Execution Thereof Thomas F.Pcpe City Attorney Thomas F.Pepe-7-16-14 Page 3 of3 10271 Deer Run Farms Road,Suite1 o Fort Myers,FL 33966 (239)791-2400 o (888)886-3757 o (239)791-2401 fax Recreational Products &Services November 12,2015 Aquatic Center of Gibson Bethel 5800 SW 66Street South Miami,Florida 33143 SUBJ:Shade Proposal Pleaseallowthis letter to serve as our proposal forsupplying the below listedsite furnishings. Shade Description 2 18'Diax 10'High Brella 2 20'Diax Iff HighBrella 4 Post Pads for a 5"Post @6'High 2 Shade Cloth 300 SqFtfully bound Subtotal 1Sign&SealDrawings 1 Freight 1 Installation Unit Price Unit Total $5,355.00 $10,710.00 $5,355.00 $10,710.00 $350.00 $1,400.00 $1,275.00 $2,550.00 $25,370.00 $1,500.00 $1,500.00 $850.00 $850.00 $14,550.00 $14,550.00 Total Project Cost $42,270.00 Shades are designed to withstand 170mphwindloadswith the fabricoffand105mphwith the fabric on.Signed &Sealed drawings includes the structural calculations. The above numbers include all materials,and freight cost Exclusions:Permitting Regards, s&CJ / R.Stoney Bates/ Playmore Recreational Products and Services Site Horizons,LLC, MWBE Certified 13750 W.ColonialDrive,Suite350-134,Winter Garden,FL34787 Tel:407-641-0241 Fax:407-614-4313 SalesAssociate:MaryLangley @ 407-947-6318 Email:mlanqfev5@cfl:rr.com Quote Date:11/30/15 Sell To: Quentin Pough City of SouthMiami 5800 Southwest 66 St. SouthMiami,FL33143 305-668-3867 Qpouq hOsouthmiamifl.OQv DELIVERY CONTACT: Ship To: MurrayPark 5800 Southwest 66 St South Miami,FL 33143 Qty ModelNo 2 Fabric • Custom 1 Custom 2 Drawings Install Footing Permits Dumpster Johnny Pitts Construction 850-232-1615 Description Replacement 25'xl2'Hip Rectangular Shade FabricForExistingShade Including Cable and Hardware CustomSingleColumn 18'Hexagon UmbrellaShade,10'High,GlideElbows CustomSingleColumn 20'Hexagon UmbrellaShade,10'High,GlideElbows Setof Signed &Sealed Engineered Drawings Installation ofAll ofthe Above ConcreteFootingIncludingCore Drilling Cost of Permitting Dumpster forWasteRemoval Unit Cost Discount $1,043.0010% $3,256.00 10% $3,526.00 10% $550.00 $6,260.00 $2,000.00 $2,000.00 $500.00 Total $1,877.40 $5,860.80 $6,346.80 $1,100.00 $6,260.00 $8,000.00 $8,000.00 $500.00 Price Includes:10%Discount Per Clay County Bid #13/14-8,Standard Colors/Sub-Total:$37,945.00 Materials,Engineering,Installation,Footings,Permits,Dumpster and Freight.Tax:Exempt PriceExcludes:Underground Line Location,Site Security,Storage,Site Work,Freight:$4,500.00 SalesTaxandRepairtoDamageof Sod^Sprinklers/Landscaping.Total:$42,445.00 'Installation chargesarebasedonNOunforeseenconditionsinthearea,above orbelowthesurface,including,but notlimitedto,rock.If suchconditionsarise, installation chargeswillchangeto reflect costsassociated with thoseconditions. LeadTime:7-8weeksafterapproval PaymentTerms:Net30withapprovedcredit Signature: ShipVia:Best Way FOB:Factory Approval andAcceptance of thisquote may beexecutedbysigningand faxbg to 407-614-4313. Title Date Page 1 of 1