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_Ha1 2 3 g 10 11 12 13 14 15 l~ 28 29 32 36 City of South Miami Regular City Commission Minutes January 5, 2015 A. SILENCE OR TURN OFF ALL CELL PHONES B. ADD-ON ITEM(S) C. ROLL CALL The following members of the City Mayor Harris, Commissioner Welsh, C"nlmrr,j, D. MOMENT OF SILENCE E. PLEDGE OF nt: Mayor Stoddard, Vice Edmond. Thomas F. F. IGHT MUST HAVE BEEN G. H. a) 1S, 2015 were unanimously approved as presented. (See attached) CITY ATTORNEY&rsquo;S REPORT CITY COMMISSION MINUTES January 5, 2016 1 1 This is a summary of the City Attorney's Report: Martinez de Castro ongoing case; 2 working on the tree ordinance. 4 .IS,. PUBLIC REMARKS 5 6 The public remarks section was opened and the following individuals addressed the 7 Commission: Horace Feliu, Beth Schwartz, Dr. Claudia Hauri, Ward, Yvonne Beckman, Grey 8 Read, Denise Covington, John Edward Smith, Antoinette I Scrivens. 18 11 12 The following is a summary of est for activating the insurance issue as at Sunset Place; the 13 Community Relations Board and the Parki 14 well as the lengthy application process; the 15 danger of sea level rise and its impact on the l:~ 22 23 24 25 26 27 28 29 M. GENERAL ORDER N. RESOLUTION{S) PUBLIC H with Taser 4 -1 vote: Nay: further clarification. by Vice Mayor Harris, the motion to approve :e City Managerto enter into a five year agreement body worn cameras for the Police Department, passed by a Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Edmond Commissioner Liebnian O. ORDINANCE{S) SECOND READING{S) PUBLIC HEARING{S) CITY COMMISSION MINUTES January 5, 2016 2 2. An Ordinance amending the City of South Miami Land Development Code, Article VIII Transit Oriented Development District. "Definitions," Section 20- 8.2, "Definitions," to amend vertical story floor height maximum. 5/5 (Mayor Stoddard) 1 2 The public hearing was opened and the following individual(s) addressed the 3 Commission: John Edward Smith, Clayton Scrivens. 4 5 The Commission discussed the proposed 6 explained that the purpose of the amendment to th 7 basically to allow the architect more flexibility, and 8 of the first floor more aesthetically pleasing. 9 10 Moved by Mayor Stoddard, se(:onldedl 11 Ordinance amending the City of South Miami 12 Oriented Development District, "n,pfi,nitiinn 13 story floor height maximum, passed 14 Yea: is with the attorneys who story floor height maximum is would make the appearance . end vertical nmpnt Code Article V, Section 20-5.8 to 20-5.8 referring to the Permitted Use 17 18 19 Ordinance No. 0 20 correct a scrivener's 21 a 5-0vote: 22 Yea: Nay: CITY COMMISSION MINUTES January 5, 2016 3/5 <p(·nrllip·rl by Vice Mayor Harris, the motion to approve Land Development Code Article V, Section 20-5.8 to 20-5.8 referring to the Permitted Use Schedule, passed by Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 3 4. An Ordinance amending Article IV, "Other Regulations," Section 20-4.4, "Off- street parking requirements," Subsection (Bl, "Space Requirements," to create new subsection (B)(17), to establish a revised parking requirement for affordable or workforce housing projects. 5/5 (Mayor Stoddard) 3 4 The public hearing was 5 Commission: Clayton Scrivens. The Commission d 6 recommending deferral. 7 8 Moved by Mayor Stoddard, seconded by 9 Ordinance amending Article IV, "Other 10 requirements," Subsection (B), "Space Re(lUir 11 establish a revised parking requirement for 12 a 5 -0 vote: 13 Yea: P. individual{s) addressed the proposed ordinance before ects, passed by 18 19 20 is to encourage ,pntpri this item explaining that the purpose of the ordinance opt these animals. 21 22 Moved by Vice seconded by Commissioner Welsh, the motion to approve 23 An Ordinance amending Chapter 5, Article 1, of the City of South Miami's Code of Ordinances 24 by adding Section 5-7, "Retail Sale of Cats and Dogs", passed by a 4 -1 vote: 25 Yea: CITY COMMISSION MINUTES January 5, 2016 Mayor Stoddard Vice Mayor Harris Commissioner Welsh 4 3 4 5 6 7 8 9 10 11 12 15 Nay: Commissioner Edmond Commissioner Liebman 6. An Ordinance amending Section 13-28 of the City of South Miami's Code of Ordinances to provide authority to the City Manager to repeal a business tax receipt when the City Manager determines there is a violation of any I The Commission discussed the item, recom allowing for a 3~-day period for presenting an ap Moved by Vice Mayor Harris, sec:on,dE as amended, An Ordinance amending Secti()r Ordinances to provide authority to the City M City Manager determines there is a of an regulation, passed by a 5 -0 vote: Yea: endment to add a provision motion to approve i's Code of ,o,-o;"t when the rule or South Miami Land Development Code, 'fn.r""ent," Section 20-6.1, "Administrative ble provisions, to define the term "less restrictive" ine what voting requirements apply to City to amend land development regulations. 3/5 16 END OF GENERAL ORDER 17 18 The Commission discussed this item arguing that it should have come from a 19 member of the Commission instead of staff. At the end of the discussion Commissioner Welsh 20 said that he would sponsor it when it comes back before the Commission, and it was 21 recommended deferral. 22 CITY COMMISSION MINUTES January 5, 2016 5 1 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to defer An 2 Ordinance amending the City of South Miami Land Development Code, Article VI, 3 "Administration and Enforcement," Section 20-6.1, "Administrative entities," and other 4 applicable provisions, to define the term "less restrictive" to more accurately determine what 5 voting requirements apply to City Commission actions to amend land development regulations, 6 passed by a 5 -0 vote: 7 Yea: Nay: 8 Mayor Stoddard Vice Mayor Harris 9 Moved by Mayor Stoddard, seconded 10 Ordinance amending the City of 11 "Administration and Enforcement, 12 applicable provisions, to define the 13 voting requirements apply to City 14 passed by a 5 -0 vote: 15 16 H Q. 21 development regulations, 22 Commissioner Liebman pulled the item to explain that Ms. Kelly had informed him 23 that she did not wish to return to the board. 24 CITY COMMISSION MINUTES January 5, 2016 6 1 Mayor Stoddard recommended making changes to the ERPB, taking into 2 consideration that the board consists mainly of professionals who find it hard to attend these 3 morning meetings twice a month all year round. 4 5 Moved by Vice Mayor Harris, seconded by Commissioner Liebman, the motion to defer 6 A Resolution re-appointing Esperanza Kelly to serve on the Environmental Review and 7 Preservation Board for a two,year term ending January 4, passed by a S -0 vote: 8 11 12 9. Yea: Nay: 13 Resolution No. UUL-:lt 14 Cargo Van from 15 10. 18 Ford T ra nsit 3/5 motion to approve one (1) Ford Transit the City Manager to purchase tactical gear for the from Federal Eastern International, Inc. 3/5 19 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 20 Resolution No. 003-16-14558 authorizing the City Manager to purchase tactical gear for the 21 Tactical Response Team from Federal Eastern International, Inc, passed by a 5 -0 vote: 22 Yea: CITY COMMISSION MINUTES January 5, 2016 Mayor Stoddard Vice Mayor Harris 7 Nay: R. RESOLUTION(S) 3 Commissioner Welsh Commissioner Liebman Commissioner Edmond None 4 a) A Resolution of the City of South Miami, FI 5 Beetle and encouraging both the Florida Fish and Wil 6 the United States Fish and Wildlife Service to doc;an"t 7 species. 8 (Mayor Stoddard) 9 10 Moved by Mayor Stoddard, co,-nn,rlorf1 11 amended Resolution No. 004-16-14559 in 12 both the Florida Fish and Wildlife 13 and Wildlife Service to designate 14 -0 vote: 15 16 l8 . n support of the Miami Tiger .Pr\.I~tinn Commission as well as mi Tiger Beetle as a threatened 3/S S. PUBLIC HEARING(S) (CONT'D) 11. 21 to the City's 2016 fiscal year budget; amending the an increase in the Federal Forfeiture Fund 3/5 22 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 23 Ordinance No. 02-16-2235 relating to the City's 2016 fiscal year budget; amending the budget 24 to take into account an increase in the Federal Forfeiture Fund Appropriated Amount, passed 25 by a 5 -0 vote: 26 Yea: CITY COMMISSION MINUTES January 5, 2016 Mayor Stoddard 8 3 4 5 Nay: T. ADJOURNMENT Attest Maria M. Menendez City Clerk CITY COMMISSION MINUTES January 5, 2016 Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 9 To: Date: From: Re: THE CITY OF PLEASANT liVING CITY OF SOUTH MIAMI OFFICE MEMORANDUM Honorable Mayor and City Commission January 5,2016 Steven Alexander City Manager Manager's Report Attached are the City's accomplishments for the period covering December 16, 2015 -January 3, 2016 which are hereby submitted for your review prior to the Commission Meeting. If you have any questions please feel free to contact me. Finance: Finance has closed FY 2015. The Auditors were onsite in the early part of December for a 2 week period completing their respective fieldwork. They are scheduled to return sometime in the middle of January 2016. Finance continues to hold on the installation of the new upgrade to the City's ONESolution Finance program until the City's New Virtualization server is installed. Finance continues to trouble shoot any issues related to the City's ONESolution finance system. Finance continues to monitor the different department's issues and help correct those matters. Finance continues to update and trouble shoot issues related to the City's website. Finance continues working on completing the November 2015 budget to actual report and check register. Once the reports are available, finance will upload the reports to the City's website and provided to all department heads. Management Information Systems: The County continues revamping all of the City's network circuits to accommodate the new systems IP addresses. Moreover, Miami-Dade County is currently completing the network configuration which includes streamlining the City's phone lines and redesigning the IP Addresses. A current evaluation is being conducted to determine if the City should switch to the County's firewall provider or maintain barracuda. -2 -City Manager's Report to the Commission -January 5,2016 Finance continues to monitor the Wi-Fi system to make sure connectivity remains steady. Finance has ordered more Wi-Fi antennas, in an effort to have the majority of the downtown pay stations on the City's Wi-Fi. Parking: Parking on Monday, January 11, 2016 will be installing three new digital mUlti-space pay stations in different areas of the City with the intent of increasing customer satisfaction and compliance. Parking continues stripping parking spaces throughout the City which will be converted to paid parking. Moreover, as Parking completes the striping at other certain areas, parking will install parking meter heads. Procurement Division Report -1/5/2016: RFP -Resurfacing Clay Tennis Courts: The RFP was advertised on December 15. A Pre-bid meeting is scheduled January 6 at lOAM. Proposals are due on January 14 at lOAM. Draft RFP -Parks Surveillance Equipment: A draft RFP for Parks Surveillance Equipment was submitted to the City Attorney for review and approval. When the RFP has been approved by the City Attorney, the RFP will be solicited. Draft RFP -Concession Stand Management Services: A draft RFP for Concession Stand Management Services was submitted to the City Attorney for review and approval. When the RFP has been approved by the City Attorney, the RFP will be solicited. Appraisal of Inventory Assets: Staff continues to review the final report for accuracy. A revised final report is expected by 1/9/16. Purchasing Ordinance: Continue working with the City Attorney to complete a draft Purchasing Ordinance. Once completed, the Purchasing Ordinance will be forwarded to the City Manager for approval. The final document will be placed on an upcoming Commission Meeting for approval. Code Enforcement Division December 14 -31,2015: I. Bi-Weekly Statistics: • Issued 26 Courtesy Civil Infraction Notices (CCINs). • Issued 13 Notices of Civil Infraction (NOCls). • Handled 8 complaints. • Conducted 38 proactive Inspections. • Conducted 24 re-Inspections. • Closed 28 cases. • Removed 29 illegal signs from the City. -3 -City Manager's Report to the Commission -January 5,2016 • Handled 0 graffiti tags. • Reviewed 82 building permits. • Assisted 39 counter walk-ins. *The statistics shown above reflect two officers only. * II. Fines & Fees Collected: Total amount collected through December 31, 2015: $ 2,980.00 III. Local Business Tax Compliance Office: For the period of December 14 -31, 2015 Total number Total amount collected • NEW BTRS ISSUED • NEW LIENS ISSUED (25) (20) • INSPECTIONS CONDUCTED (67) • NEW BTRS REVIEWED (20) Reports, additional items • FL League of Cities Report • Miami Dade County Report • Towing Companies Inspections • Conducted Inspections (new & renewals) IV. Special Project(s) performed by the CE Division: $ 6,831.27 $ 2,190.00 • Performed four (4) illegal sign sweeps citywide during the period. • Mailed over 150 BTRs/LiCs (new and renewed) for FY 2015/2016. • Held the Division's Special Magistrate hearing on December 17, 2015. The following are the accomplishments for the Police Department for the time period December 14, 20 ISh through January 3, 2016: Chiefs Office • "Staff Own-A-Zone" program yielded 20 citizen and business contacts throughout the City; • Oral interviews for Communications Officers scheduled for January 14, 2016; • Active shooter training was provided to City Staff; • Background investigations ongoing for Police Officer Positions; -4 -City Manager's Report to the Commission -January 5, 2016 • On 12114 attended the Drug Free Coalition meeting; • On 12116 conducted Compstat meeting with Patrol and CID supervisors; • On 12/17 conducted Public Information Officer training for all staff members with Brian Andrews. Uniform Patrol Division • There were a total of 17 arrests, 6 were felony arrests, I I were misdemeanor arrests, 2 of those misdemeanors were warrant arrests and 7 of all of the arrests mentioned were narcotics related. • I of the I I misdemeanor arrests was for a Loitering and Prowling charge. Once again as we stated in the last report, due to the Holiday season there are criminals who wish to take advantage of vehicles and or homes containing Holiday related property. The propensities for burglaries are highest during this season. It is therefore imperative that police officers be extra vigilant. Upon completion of their investigation the subject arrested could not dispel the officer's fear for life and or property in the area. The success in the prevention of crime can never be truly measured when a subject is taken off of the streets and charged with LOitering and Prowling. • We participated in the City's Annual Christmas Tree Lighting Ceremony. The Uniform Patrol Division successfully provided security for this event. In addition to our personnel, the South Miami Police Explorer Post was also in attendance and assisted. No incidents were reported, We were also able to collect donated goods and distributed those goods to area children and senior citizens. The event was a complete success. Professional Standards Division and Training • Security walk through conducted at City Hall, contacted employees and discussed issues and concerns; -5 -City Manager's Report to the Commission -January 5,2016 Criminal Investigations Division • Detectives continue conducting surveillance details at our local parks, roving patrols on city parking garages and municipal parking lots. They continue to keep the Uniform Patrol Division and the public informed on all frequent flyers (felony offenders) in the South Miami area. • CID closed three vehicle burglary cases by arrest based on video surveillance and subject testimony. • CID personnel are currently being trained in becoming an acting supervisor for future advancement within the department. Services Division Fleet Management, Records Management, Quarter Master, Property & Evidence Management; • Revised filing system to categorize and efficiently store property and evidence in the Property Room is currently being implemented. • Going through closed cases and sending out certified letters to owners for claiming property. Currently 189 items have been returned to owners since computerized inventory implemented. • Currently 879 items have been destroyed pursuant to Florida State Statue. Since computerized inventory implemented. • Quartermaster module being implemented for better tracking and assignment of police issued equipment. • Quotes received from Don Reid Ford for 7 new vehicles. Quote being finalized. • 80 items returned to owner of case 14-00535 PUBLIC WORKS DEPARTMENT Engineering and Construction Division Twin lakes Drainage Improvements: Contractor was approved via resolution for Area 1 and 2 of the project. Contractor is expected to begin the work in January 2016. Bus Shelters: A resolution was approved. We are proceeding with the four shelters alon·g Church Street/ SW 59 Place. Comments from the County were received for the shelters along SW 62 AVE. We are addressing these comments by coordinating with the consultant to revise the drawings, and to include additional specifications / design for an alternative roof option by the engineer, as requested by one of the commissioners. -6 -City Manager's Report to the Commission -January 5,2016 SW 42 ST Design for Roadway and Drainage Improvements: A purchase order was issued. A Notice to Proceed is being provided to the contractor. Work is scheduled to begin the first week of January 2016. SW 43 ST Sidewalk Repair: Work is complete. Swale Trench Repair: Work is complete. SW 78 ST Design for Roadway and Drainage Improvements: Shop drawings were submitted by the contractor for review and approval. The consultant reviewed and approved the shop drawings. Right of Way permit package and MOT was evaluated by PW. Pending resubmittal ofthe MOT. Citywide Sidewalk Uplift Repairs: The downtown area was completed. Public Works requested for the CRA to be evaluated. A resolution is being prepared to be presented to commission. Sunset Drive Roadway Improvements Ph. V: Milling and resurfacing is complete. Thermoplastic paint is complete. Irrigation system is complete. Patch on left turn lane onto SW 6th Avenue will be repaired by MOC forces. Road Resurfacing on SW 60th Place and SW 64th Terrace: Work is completed. Thermoplastic paint is complete. Striping: PW received the resolution from the Clerk on September 4, 2015. A proposal was received for the striping of Sunset Drive, in the downtown area. Striping is complete. Public Works will start to evaluate crosswalks to establish a fee estimate. Median Landscaping along US1: Project being coordinated with FOOT. Attended a meeting with FOOT on June 23, 2015. Pending next submittal from the FOOT consultant. Pinecrest Villas Traffic Calming Design: Comments were received from the County. Submittal of revised plans were provided to the County. Surveying continues in an effort to attain concurrency results for as many traffic calming devices as possible. Twin Lakes & Bird Estates Traffic Calming Design: Miami Dade Public Works approved as noted the set of plans. Resident concurrency is under review by the County. SW 60th Avenue Traffic Calming: A survey was redistributed to the residents for concurrency. As of today, the result of the surveys does not meet the 2/3 required concurrency criteria as per MOe. Mango Terrace Traffic Calming: Contractor was approved in the last commiSSion meeting. Coordinating to issue the Notice to Proceed. Contractor provided work schedule. Preconstruction meeting was held the week of October 19, 2015. Contractor already milled the pavement for the new tables. Pending thermoplastic paint to be applied. Manor Lane Traffic Calming: Project is complete. -7 -City Manager's Report to the Commission -January 5, 2016 Street Name Signs: Installation of signs is complete in the downtown area. Contractor provided a fee estimate to replace the blades on SW 74th Street to include "Richard O'Barry". The installation of new signs along Sunset Drive is underway. The next area for the installation of signs was defined south of the Downtown area, between US 1 and SW 57'h Avenue. It has approximately 64 sign assemblies. The designated street names signs, by resolution, are being evaluated. City Welcome Signs: A resolution was approved by commission. The consultant received the Notice to Proceed. We are requesting quotes for a survey that the consulting firm is requesting for one of the locations for an entry sign. Sanitary Sewer Master Plan: A resolution was approved by commission. The consultant received the Notice to Proceed. A report was submitted to Public Works. SW 64th Street: A proposal for an environmental phase study was requested from a consultant. The study is being requested to fulfill the requirement for a grant. A resolution will be presented in a future commission meeting for approval. Street Lights (Cobra Heads) on 67th Street: Pending further instructions. Public Works (Below are completed work orders that go beyond the day to day requests & duties). • Replaced 4 damaged garbage containers as requested by Residents. • Filled 13 Trash Holes with R.A.P as requested by residents. • Repaired 4 pot holes throughout City Streets as reported. • Removed graffiti markings from 4 different areas as reported by Police. • Planted new plants in the Downtown Flower Pots as requested by PW Director. • Cut tree and removed a damaged sign due to car accident on Sunset Dr. and 62 Avenue as requested by Police. • Repaired 2 street signs as reported by residents. • Street clean up of fireworks as reported by Commissioner Welsh. • Repaired two light fixtures and ballast in the Janitorial closet at the Community Center as requested by Parks. • Pressure cleaned sidewalks and walls on the West and North entrances to City Hall as requested by PW Director. • Repaired AIC belt in the Communications Division as requested by Police. • Reset AIC thermostat at the Community Center as requested by Parks. • Repaired 18 light fixtures throughout the Police Department as requested by Police. • Repaired 15 light fixtures in the IT Room as requested by IT. • Adjusted bulletin board outside of the City Clerk's office as requested by the City Clerk. • Repaired roof leak over the City Clerk's office at City Hall as requested by the City Clerk. • Repaired walls in the Multipurpose Room and storage room at the Community Center as requested by Parks. -8 -City Manager's Report to the Commission -January 5,2016 • Cleaned AjC coils at City Hall, HR & Motor Pool as requested by PW Director. • Repaired latch on the main entrance door at the Sylva Martin Building as requested by the Building Director. • Repaired electrical outage/electrical short for Holiday lights on Dorn Avenue as requested by the PW Director. PARKS Palmer Park • Concession Stand renovation is 50% complete. improvements are underway. • New picnic tables installed at park. Brewer Park • Annual tree maintenance work is complete. Electrical and plumbing • Repairs and new paint job completed to water fountain and gazebo. -9 -City Manager's Report to the Commission -January 5, 2016 Dante Fascell Park • Pavilion new paint job complete. • New timer-LED bulbs and plastic cases have been installed outside of tennis office/restroom facility. • Removal of Australian-pine trees is complete. 60% of all stumps have been grinded. Work will continue the week of Jan. 4th , if weather permits. • Internal solicitation for outdoor exercise equipment was released Tuesday, Dec. 22 nd • Murray Park • Repairs to outdoor security parking lot lights complete. RECREATION Winter Camp 12/21-12/31 • 27 participants had enrolled in winter camp 2015, an increase of 11 participants from 2014 camp. • A total of $930 dollars in revenue was collected. Tennis Winter Camp • 31 participants had registered for tennis winter camp 2015. A total of $3,146 dollars in revenue was collected. • 5 independent tennis instructors are teaching private lessons to youth and adults. To date, $840 dollars has been collected for lessons, minus instructor 70% payout. Football & Cheerleading • The Football & Cheerleading program officially ended Sunday, December 20, 2015. • A banquet was held on Dec. 20 th to recognize the participants, coaches and team parents for all of their hard work. Senior Happenings • On December 16th , FlU brought fresh fruit and vegetables to teach seniors how to make smoothies. This was the first of several health related demonstrations that FlU will lead in the coming months. • One December 21 5 " ninety (90) seniors participated in the annual Christmas party. Everyone enjoyed dancing and party giveaways. -10 -City Manager's Report to the Commission -January 5, 2016 ACTIVITIES & EVENTS Toy Giveaway • In partnership with Interval International, the City of South Miami distributed approximately 275 toys to local youth. Those who came out to the event enjoyed face painting, arts and crafts, free food and a special visit from Santa Claus. F.L.O.W. (Florida license On Wheels) • Beginning Wednesday, Jan. 6th , the Florida DMV will be at the Gibson-Bethel Community Center the first Wednesday of every month from 9:30am to 2:30pm • Citizens can come to the center and renew a license, new a specialty plate, obtain an ID card, and so much more. Kickball Team Competition • The after school program kickball team has two friendly kickball competitions scheduled against Mt. Olive Baptist Church. Games will be played on January ]'h and January 15 th .