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3THE CITY OF PLEASANT LIVING To: FROM: Via: DATE: SUBJECT: BACKGROUND: VENDORS & AMOUNT: EXPENSE: FUND& ACCOUNT: ATTACHMENTS: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM The Honorable Mayor & Members of the City Commission Steven Alexander, City Manager Quentin Pough, Director of Parks and Recreation 3 January 19, 2016 Agenda Item No.:_. _._ A Resolution authorizing the City Manager to expend an amount not to exceed $7,200 to BM Roofing General Repairs, LLC for the installation of a new roof for the equipment room at Palmer Park. The existing roof is experiencing damage due to numerous leaks and is deteriorating daily. Furthermore, the roof leaks have caused interior damage due to water intrusion. Competitive proposals were sought from three (3) different sources of supply; BM Roofing General Repairs, LLC. ("BM Roofing") was the lowest and most responsive vendor. The City's Public Works Department has used BM Roofing in the past and recommends their quality of work and professionalism. Please find below a breakdown of all proposals: VENDORS AMOUNT 8M ROOFING GENERAL REPAIRS, LLC. $7,200 ." CODA ROOFING $8,000 A. PALMER ROOFING, INC. $9,900 Not to exceed $7,200. The expenditure shall be charged to the Parks Landscaping Division - Contractual Services account 001-1750-519-3450, which has a balance of $37,466 before this request was made. Resolution Vendor Proposals Sun Biz Registration -BM General Repairs LLC 1 RESOLUTION NO.: ________ _ 2 3 A Resolution authorizing the City Manager to expend an amount not to exceed 4 $7,200 to BM Roofing General Repairs, LLC for the installation of a new roof for the 5 equipment room at Palmer Park. 6 7 WHEREAS, the existing roof is experiencing damage due to numerous leaks. Furthermore, 8 the roof leaks have caused interior damage due to water intrusion; and 9 10 WHEREAS, competitive proposals were sought from three (3) different sources of supply. 11 BM Roofing General Repairs, LLC. ("BM Roofing") was the lowest and most responsive vendor; and 12 l3 WHEREAS, the City's Public Works department has used BM Roofing in the past and 14 recommends their work and professionalism. 15 16 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY 17 OF SOUTH MIAMI, FLORIDA THAT: 18 19 Section 1. The City Manager is authorized to expend an amount not to exceed $7,200 to 20 BM Roofing General Repairs, LLC for the installation of a new roof for the equipment room at 21 Palmer Park, utilizing funds from Parks Landscaping Division -Contractual Services account 001- 22 1750-519-3450, which has a balance of $37,466 before this request was made. Copies of proposals 23 are attached. 24 25 Section 2. Severability. If any section clause, sentence, or phrase of this resolution is for 26 any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall 27 not affect the validity of the remaining portions of this resolution. 28 Section 3. Effective Date. This resolution shall become effective immediately upon 29 adoption by vote of the City Commission. 30 31 32 33 34 35 36 37 38 39 40 41 42 43 PASSED AND ENACTED this __ day of ____ -', 2016. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: LANGUAGE, LEGALITY AND EXECUTION THEREOF CITY ATTORNEY APPROVED: MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Harris: Commissioner Edmond: Commissioner Liebman: Commissioner Welsh: II~M ROOf~NG LICENSED & INSURED 7066 SW44 ST MIAMI FL 33155 BORELY(786) 712-2874 L1C# CCC1329870 GENERAL REPAIRS PROPOSAL TO: CITY OF SOUTH MIAMI PUBLIC WORKS 6120 SW 67 AVE MIAMI FLORIDA ARTICLE I:GENERAL SCOPE OF WORK All construction and repair will be according to Florida Building Code. ROOF PERMIT, INCLUDE IN THIS PROPOSAL LABOR AND MATERIALS ARTICLE I: GENERAL SCOPE OF WORK RE-ROOF FLAT ROOF & SIDNGLE REMOVE EXISTING ROOF TO WORKABLE SURFACE & DISPOS.E OF ALL DEBRIS REPLACE DAMAGE ROOF WOOD DECK & FACIA AS NEEDED AT NO EXTRA CHARGE APPLY ONE LAYER OF ROOF UNDERLAYMENT #30 TO IMPROVE WATER TIGHTNESS INSTALL NEW 3X3 DRIP EDGE METALS COLOR WHITE APPLY ONE LAYER OF BASE#75 WITH TIN CAP & NAIL INSTALL NEW LEAD BOOT, ROOF JACKS IMPROVE ATTIC VENTILATION APPLY TWO LAYER OF FIBERGLASS WITH HOT MOP APPLY ONE LAYER OF CAP SHEET WITH HOT MOP INSTALL DIMENCIONAL SHINGLE ARTICLE II: INCLUSIONS The following items are included in this agreement: • Secure a roofing permit. 1 • Furnish and supervise all labor, materials, and equipment needed to perform the scope of work outlined above. • (10) year guarantee on labor performed on behalf of the project, not to exceed the scope of work as stated in this contract, and under normal wear and tear circumstances. The guarantee excludes extraordinary events such as hurricane damage, fire, or vandalism. ARTICLE III: EXCLUSIONS The following items are not included in this agreement: • All Truss, and Ceiling • All items not included in the scope of work outlined above • All interior / exterior demolitions not outlined in the scope of work • All painting • All extra work and materials that require a change orders beyond the standard pricing • No Construction • No Surveys • Existing illegal or non-approved (no formal City permit and/or update) construction • No Architectural Drawings • Fees that should be paid to applicable governmental institutions • Fees for tests required to obtain City approvals ARTICLE IV: BASE BID QUOTATION & ACCEPTANCE Our professional service fees associated with the scope of work described above is: ARTICLE V: FLAT ROOF & SHINGLE TOTAL RE-ROOF ................................................•........ $ 7,200.00 ARTICLE VI: CHANGE ORDERS All change orders must be in writing and signed by all the parties. The Owner agrees that changes resulting in the furnishing of additional labor or materials will be paid for prior to the commencement of any extra work. The Owner agrees that either of them may sign a change order, and that signature will be binding on both. 2 ARTICLE VII: REQUIRED TIME Upon approval of our proposal by the Owner, the above stated scope of work for the Project will be completed within reasonable time, of our receipt of First payment. Please note that Governmental approval times vary and are not within BM GENERAL REPAIRS LLC control, therefore they are considered outside the scope of work. ARTICLE VIII: PROPOSAL SUBMISSION: This proposal has been prepared specifically to suit the specifications and requirements of your project. If we can be of any further services, or if you have any questions regarding this bid, please do not hesitate to contact us for a meeting, to discuss any matter. ARTICLE IX: ACCEPTANCE OF PROPOSAL: This document will serve as our initial proposal, upon your acceptance it will become our Agreement ( Contract). If the above price, specifications, scope of work, and conditions are to your satisfaction and are hereby accepted. Please sign and date below and we will proceed with your project immediately. 3 Contract Acceptance We, the undersigned, have read and understood this entire contract, including documents attached by reference, if applicable. We acknowledge that this document constitutes the entire agreement between the parties, and therefore we approved. You, the Contractor, are authorized to do the work in accordance. Dated: ______ Signed: _______________ _ Owner/Association Dated: ______ Signed: _______________ _ Contractor/Representative 4 4678 EAST 10 LANE, HIALEAH, FL 33013 TEL: 305-681-1060 FAX: 305-681-4012 :::::'-ElI1AJL: codaroof@bellsouth.net EST~MATIE WEB: www.codaroofing.com STATE LICENSED & INSURED #CCC1326045 CITY OF S. MIAMI PROJECT: PALMER PARK STORAGE ROOM TEL:305-668-7237 FAX:305-668-7356 DATE ESTIMATE # 117/2016 CODAl 1444 ESTIMATE GIVEN BY RAFAELD. DESCRIPTION REMOVE EXISTING SLOPE AND FLAT ROOF SYSTEM. > ALL ROOF SYSTEM WORK, LABOR, MATElUAL AND EQUIPMENT IS IN ACCORDANCE WITII TIlE FLORIDA BUILDING CODE AND OSHA REGULATIONS. JOB SCOPE: A. REMOVE EXISTING SLOPE AND FLAT ROOF SYSTEMS DOWN TO THE WOOD SUBSTRATE. B. CODA WILL REMOVE ALL ROOFING DEBlUS OFF SITE, BY CODA DUMP TRUCKS. C. REPLACE UP TO 100 LINEAL FEET IX6, IX8 OR EQUAL TO 3 SHEETS OF PLYWOOD. ADDITIONAL WOOD AT $6.50 PER LINEAL FEET AND $65.00 PER SHEET OF PLYWOOD. D. PREP AND CLEAN ROOF FREE OF DEBlUS FOR A WORKABLE SURFACE SHEATHING. E. FURNISH AND INSTALL GAL V ANIZED METAL: EAVE DlUP METAL, VALLEY, VENTS AND ALL FLASHING TYPES FOR FLAT ROOFS. F. SEAL ALL NEW FLASHING PENETRATIONS, LEAD STACKS AND VENTS. G. INSTALL #30 POUND ASTM TAMKO BASE SHEET. MECHANICALLY FASTEN. H.INSTALL 20 YEAR 3TAB ASPHALT SHINGLE BY GAF OR CERTAINTEED SHINGLES. ANY COLOR FLAT ROOF SECTION INSTALLATION: A. INSTALL I PLY GAF #75 GLASBASE SHEET. MECHANICALLY FASTEN. B. INSTALL I PLY GAF RUBEROID#20 MODIFIED FELT. HOT MOP APPLIED. C. INSTALL I PLY GAFMINERAL SURFACE CAP SHEET. HOT MOP APPLIED. 7 YEAR LEAK FREE WARRANTY. NOTE: A. __ initials. PERMIT AS REQUIRED. PERMIT FEE IS NOT INCLUDED AND WILL BE CHARGED IN THE FINAL INVOICE. B. __ initials. THE EXISTING WOOD DECK MAY NEED TO BE RE-NAILED TO COMPLY WITH THE FLOlUDA BUILDING CODE AT SO.18 PER SQUARE FEET. (charges may apply) C. PAYMENTS: 20% DEPOSIT, 20% BASE INSTALL, 30% SHINGLE DELIVERY, HOT MOP. 20% FINAL PROGRESS, 10% FINAL COMPETED. .;. WE ACCEPT ALL MAJOR CREDIT CARDS with a 3.5% charge per transaction* TOTAL: TOTAL 8,000.00 $8,000.00 WE ARE NOT RESPONSIBLE FOR ELECTRICAL. CABLES. AC UNITS. AC LINES NOT VISIBLE. ANTENNAS. SATELLITE DISH. PAINT. STUCCO AND OTHER MISCELLANEOUS. ANY DAMAGES ARE TO BE REPORTED TO CODA OFFICE MANAGER AND CODA WILL SEND A REPRESENTATIVE FOR INVESTIGATION. Buyer agrees to pay all cost and expenses incurred collecting any amounts due under this Estimate, due to continual material price increases by manufacturers, this estimate may be withdrawn by Coda Roofing, Inc .• if not accepted within 30 days. The guarantee of this roof DOES NOT cover leaks due to abuse, lighting, hurricane, tornado, hail storm, vandalism or other climatic phenomena. If any sums due under this Agreement are not paid per the terms set forth above, then the Customer agrees to pay aU reasonable attorney's fees and all costs and expenses incurred collecting said sums. In addition, all past due sums shall be interest at the rate of 1.5% per month.A charge 0[S25.00 will be added to all checks retmned for insufficient funds. ABOVE PRICES, SPECIFICATIONS AND CONDITIONS ARE "HEREBY ACCEPTED. CODA ROOFING PRESIDENT HOME OWNER OR CONTRACTOR cfUr}"), fi 1\\\ A. lP' <1l1llm ® f.f' I® ® fi'iiIt1l g. ]I It1l <e. apalmerroofing@bellsouth.net Submitted to: CITY OF SOUTH MIAMI PALMER PARK 6100 SW 67 AVE MIAMI,FL ttA Tradition o;fQuality Since 1920" Proposal Phone: ALEX 305·804·8662 We hereby submit specifications and estimates for: REROOF EQUIPMENT ROOM. APPROX. 1800 SQ. FT. SHINGLE ROOF: APPLY: ONE 30# FELT ASTM D·226 II TINCAPPED AS PER CODE State: CCC1326750 Date: 1·6·16 INSTALL: NEW WHITE EAVE DRIP AT PERIMETER PRIMED WITH ASPHALT PRIMER TO ALL OPEN EAVES. INSTALL NEW LEAD STACK TO ALL PLUMBING PIPES. INSTALL: AT VALLEYS I PLY OF SELF·ADHEREDMODIFIED AND I ROLL OF 26 GAUGE GALVANIZED V ALLEY METAL. INSTALL: NEW GAF SLATELINE RED SHINGLES. WOODWORK: 200' OF SHEATHING OR SIX SHEETS OF PLYWOOD INCLUDED FREE IN PROPOSAL. ADDITIONAL SHEATHING $3.95 PER LINEAL FOOT T&G OR $95.00 PER SHEET OF PLYWOOD. FASCIA, $4.95 PER LINEAL FOOT, RAFTER TAILS AND SOFFIT=$7.95 PER LINEAL FOOT OR $175.00 PER SHEET OF PLYWOOD. RENAILING OF ROOF DECKING IF NECESSARY $35.00 PER ROOFING SQUARE. ABOVE APPLIES TO STANDARD LUMBER ON 1 STORY APPLICATION.CYPRESS, CEDAR, AND OTHER EXOTIC WOODS CHARGED AT AN ADDITIONAL RA TE. INSULATION, RECOVERY BOARD, DUTCH GUTTER, AND OTHER MATERIALS NOT LISTED ABOVE CHARGED ON A TIME PLUS MATERIAL BASIS. ALL PAINTING AND CAULKING DONE.BY OTHERS. RETROFITTING: OWNERS HAVE THE OPTION TO IMPROVE THEIR ROOF TO WALL CONNECTIONS. THE COST TO DO THIS VARIES FROM $35.00·$50.00 PER LINEAL FOOT. IF YOU WISH TO HAVE THE IMPROVEMENTS DONE YOU MUST REQUEST SO IN WRITING. GAS CLAUSE (IF APPLICABLEl: GAS SYSTEM MUST BE DISCONNECTEDIRECONNECTED DONE AND CHARGED BY OTHERS IN CONIUNCTON WITH ROOFING WORK. GUTTER CLAUSE: GUTTERS & DOWNSPOUTS MUST BE DISCONNECTED/RECONNECTED DONE AND CHARGED BY OTHERS IN CONIUNCTON WITH ROOFING WORK. PRICE INCLUDES PERMIT, INSPECTION AND REMOVAL OF ALL DEBRIS. PRICE ALSO INCLUDES 2 GRV VENTS FOR VENTILATION AND ANY FASCIA NEEDING REPLACEMENT. Guarantee: A TEN year guarantee on SHINGLE roof and a FIVE year guarantee on FLAT roof in force completion and payment in full. We warrant these roofs for periods indicated against faulty workmanship. Furthermore, the amount stated herein is subject to an interest charge ofl8 per annum on past due accounts. Undersigned assumes responsibility for all costs of collection, including reasonable attorney's fees. Manufactures warranty where applicable will be issued. We propose Hereby to furnish material and labor-complete in accordance with above specifications, for the sum of: =N",IN",E"-"T",H",O",U""S",AN""",D,-,N",IN":,-,:E':-!HUN8LlOCD",RE..,..D!<..£:A",N .. D",O""O!L./l..,O,,,O __________ ,dollars ($9,900.00) Payment to be made as follows: 30% DEPOSIT, 40% DRY·IN. 20% SHINGLE DELIVERY. BAL. DUE ON COMPLETION. Page 1 of3 _._._-_._. __ ._._ ... __ .. -._._-_ .. _-----.. _-- 9700 SW 168 Street· Miami, FL 33157· Phone: 305·232 .. 9211·Fax: 305-232-9361· apalmerroofing@beUsouth.net ~ A. lP'iIl1llmru®rr cifC!DC!D[iiIrllg 9 lIIrll<E. riA Traditjon of Quality Since 1920" All material is guaranteed to be as specified. All work to be complete in a workmanlike manner according to standard practices. All agreements contingent upon hurricane strikes, accidents or delays beyond OUT control. Owner to carry fire, windstorm, and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. Acceptance of proposal-The above prices, specifications and conditions are Satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above, Authorize signature, _________ _ Note: This proposal may be withdrawn by us if not accepted within 30 days. Signature ____________________ Date of Acceptance: ________ _ Signature'---__________________ _ Page2of3 9700 SW 168 Street· Miami, FL 33157 . Phone: 305-232-9211· Fax: 305-232-9361 . apalmerroofing@bellsouth.net &P~_ L~\ A. lP'SLll Inrll ® Il" JJ([D<ID ffullJl g. IT llJl <C. "A Tradition o.fQuality Since 1920" TERMS AND CONDITIONS OF THIS CONTRACT Andrew Palmer Roofing, Inc. shall exercise reasonable care in its work however, cannot be liable in any case for damage to shrubbery, screening, sidewalks, walkways, driveways, foliage, cables or pipes, at or below ground level. Reasonable care will be taken when inclement weather approaches during the progress of work, however, we are not to be held liable for damage to interior. Also, we are not responsible for damages arising from delays, strikes, accidents, fire or other causes beyond our control. Also, for preexisting defects at premises on which work is to be done. Reasonable care shall be taken but Andrew Palmer Roofing, Inc. must be allowed access to building and will not be responsible for damages to pools, patios, screen enclosures, lawns, fiberglass or plastic roofs, skylights and Sprinkler systems. Be advised that in areas where you might have open beam ceilings some debris may come through sheathing boards. Take necessary precautions and cover all areas which need covering such as carpeting, fish tanks, furniture, etc. Also areas that you do not want exposed during roof removal process that may become soiled otherwise. Loose objects should be taken down as vibrations from work may cause damage. Any structural changes involving woodwork or other unless otherwise stated would be the responsibility of property Owner. Andrew Palmer Roofing shall not be held liable for acts of God, cracks or marks due to vibrations of work in progress, or other casualty or theft or other causes beyond its control. Owner to provide necessary electricity and water. Andrew Palmer Roofing shall not be liable for damages caused by settlement, distortion, warping or failure of roof deck, ceiling, foundation sheathing, walls, or partitions walls of said building, nor failure ofany materials or integral part of said building used as a base, attached to or for said work. Andrew Palmer Roofing shall not be liable for water damage or any other damage to the exterior or interior of said building, or decorations, stock, furniture, fixtures or equipment within or such other contents thereof, due to leakage or other cause. If contract is cancelled by Purchaser, Purchaser agrees to pay as liquidated damages a minimal amount equal to 25% Of this proposal in addition to additional cost incUlTed by Andrew Palmer Roofing, Inc. provided that such damages shall not exceed the entire proposal amount. Property owner grants Andrew Palmer Roofing Inc. right of access, by vehicles and all other means, for removal of roofing and delivery of materials to edge of building, on or off driveways and roads during hours of work which will Include written permission from neighboring property owners that shall be used to access workmen or machinery. Andrew Palmer Roofing Inc. shall not be held responsible for damage to septic tanks, pipes or any other underground structure unless property owner has clearly marked location of same in advance. Length of warranty as stated is on a prorated basis for period indicated, and is not transferrable unless otherwise stated. ACCORDING TO FLORIDA'S CONSTRUCTION LEIN LAW (SECTIONS 713.001-713.37, FLORIDA STATUTES), THOSE WHO WORK ON YOUR PROPERTY OR PROVIDE MATERIALS AND ARE NOT PAID IN FULL HAVE A RIGHT TO ENFORCE THEIR CLAIM FOR PAYMENT AGAINST YOUR PROPERTY. TillS CLAIM IS KNOWN AS A CONSTRUCTION LEIN. IF YOUR CONTRACTOR OR SUB-CONTRACTOR FAILS TO PAY SUBCONTRACTORS, SUB-CONTRACTORS, OR MATERIAL SUPPLIERS OR NEGLECTS TO MAKE OTHER LEGALLY REQUIRED PAYMENTS, THE PEOPLE WHO ARE OWED MONEY MAY LOOK TO YOUR PROPERTY FOR PAYMENT, EVEN IF YOU HA VB PAID YOUR CONTRACTOR IN FULL. IF YOU FAIL TO PAY YOUR CONTRACTOR, YOUR CONTRACTOR MAY ALSO HAVE A LEIN ON YOUR PROPERTY. TillS MEANS IF A LEIN IS FILED YOUR PROPERTY COULD BE SOLD AGAINST YOUR WILL TO PAY FOR LABOR, MATERIALS, OR OTHER SERVICES THAT YOUR CONTRACTOR OR A SUB-CONTRACTOR MAY HAVE FAILED TO PAY. FLORIDA'S CONSTRUCTION LIEN LAW IS COMPLEX AND IT IS RECOMMENDED THAT WHENEVER A SPECIFIC PROBLEM ARISES, YOU CONSULT AN ATTORNEY. Page 3 of3 ----_.------ 9700 SW 168 Street· Miami, FL 33157 . Phone: 305-232-9211· Fax: 305-232-9361 . apalmerroofing@bellsouth.l1et Detail by Entity Name !Detail by Entity Niame Florida Limited Liability Company BM GENERAL REPAIRS LLC Filing Information Document Number FEIIEIN Number Date Filed Effective Date State Status Last Event Event Date Filed Principal Address 20311 SW 116 AVE MIAMI, FL 33189 Changed: 08/19/2014 Mailing Address 7737 SW 162 PL MIAMI, FL 33193 L12000128212 45-3597790 10/08/2012 10/08/2012 FL ACTIVE REINSTATEMENT 01/30/2015 Registered Agent Name & Address MARTINEZ, BOREL Y 7737 SW 162 PL MIAMI, FL 33193 Name Changed: 01/30/2015 Authorized Person(s) Detail Name & Address Ti!leMGRM MARTINEZ, BORELY 7737 SW 162 PL MIAMI, FL 33193 Title MGRM MARTINEZ, ALDRIN Page I of2 http://search.sunbiz.org!Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity...1/9/2016 Detail by Entity Name 7737 SW 162 PL MIAMI, FL 33193 Annual Reports Report Year 2013 2014 2015 Document Images Filed Date 04/30/2013 01/30/2015 01/30/2015 01/30/2015 --REINSTATEMENT View image in PDF format 04/30/2013 --ANNUAL REPORT View image in PDF formal 10108/2012 --Florida Limited Liability LI __ V:..:ie::.:w::...::.:im=a~ge:.:i:::n.:.-P::.D~F .::fo::.:rm.::a::I_.....J ~ © ilnd Privacy Policies State of Florida, Department of State Page 2 of2 http://search.sunbiz.orgllnquiry/CorporationSearchiSearchResultDetail?inquirytype=Entity...1/9/20 16