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City of South Miami
Regular City Commission Minutes
December 15, 2015
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM(S)
C. ROLL CALL
The following members of the City
Mayor Harris, Commissioner Welsh, Com
Also in attendance were: City
Pepe, Esq., City Clerk Maria M.
D. MOMENT OF SILENCE
E. PLEDGE OF
Mayor Stoddard, Vice
Edmond.
enr".,,, Thomas F.
F. ffn.'II'HT MUST HAVE BEEN
G.
30 Courteous the Month: Officers Johnson, and Portillo were the recipients
31 ofthis award.
32
H.
Officer ofthe Month: Det. Michael Vargas was named Officer ofthe Month.
APPROVAL OF MINUTES
CITY COMMISSION MINUTES
December 15, 2015
1
21 Minutes of December 1, 2015
1
2 The Minutes of December 1,2015 were unanimously approved as presented.
4
5
6
8
9
CITY MANAGER'S REPORT
(See attached)
CITY ATTORNEY'S REPORT
10 The City Attorney said that our City has
11 for the environment through a resolution a
12 reported on a police case.
14
K. PUBLIC REMARKS
15
16 The public remarks
17 Commission: Martin Leon, Bob Ya
18 Dr. Cia
19
20 Stewart Grant, John
H
23
24
25 ofM
~~
M.
N.
zed for having great concern
by the Mayor; he also
Douglas Thompson, Denise
Lahiff, Antoinette Fischer,
[Jo;,rns: comments on the successful event
about the renovation of city hall.
(City Manager-Planning & Zoning)
32
33 The Commission discussed this item in terms of involvement by the city if any, and
34 the City Attorney added for clarification that the City is not recommending any particular
35 company.
36
CITY COMMISSION MINUTES
December 15, 2015
2
1 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
2 Resolution No. 204-15-14543 authorizing the City Manager to execute a notice to proceed with
3 the solar panel program; Goldin Solar, LLC having provided the best prices for installation of
4 solar panels for residents and businesses, passed by a 4 -1 vote:
5
Yea:
Nay:
8
9 The Commission
10 they discussed item No. 20 on the
11
12 Moved by Cnrnm
13 table A Resolution i
14
15
16
R. CONSENT
Mayor Stoddard
Vice Mayor Harris
Commissioner
Commissioner
missioner Liebman
I!nj'"ironer Edmond
mond, the motion to
establishing guidelines for
has a value in excess of
9. authorizing the City Manager to enter into a contract with Davco
21
Electrical Contractors Corp. to repair athletic/sports field lighting at two (2)
C~par~. ~
(City Manager-Parks & Recreation)
22 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve
23 Resolution No. 205-15-14544 authorizing the City Manager to enter into a contract with Davco
CITY COMMISSION MINUTES
December 15, 2015
3
1 Electrical Contractors Corp. to repair athletic/sports field lighting at two (2) City parks, passed
2 by a 5 -0 vote:
3
6
7
8
10.
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Frlimn>n
None
A Resolution authorizing the City
of $100 from South Miami All
Parks and Recreation Dellartr
(City Manager-Parks &
Moved by Commissioner
Resolution No. 206-15-14545 auth
a donation in the amount
contribute to the City's
3/5
to approve
9 of $100 from South Miami Alliance
10
11
14
15 Moved by
16 Resolution No. 207-
17 in the amount of $3,500 fo
18
Yea:
CITY COMMISSION MINUTES
December 15, 2015
City Manager to accept donation contributions in
2015 State ofthe City Event. 3/5
& Recreation)
seconded by Mayor Stoddard, the motion to approve
g the City Manager to accept a donation contributions
2015 State of the City Event, passed by a 5 -0 vote:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
4
3
4
5
6
7
8
11
12
13
14
15
16
17
Nay: None
12. A Resolution authorizing the City Manager to expend an amount not to exceed
$8,990 to Set USA-Tennis, Inc. for the purchase of operating equipment and
supplies at Dante Fascell Park tennis facility. 3/S
(City Manager-Parks & Recreation)
Moved by Commissioner Welsh, seconded by Mayor. the motion to approve
'xolend an amount not to exceed Resolution No. 208-15'14547 authorizing the City M
$8,990 to Set USA-Tennis, Inc. for the purchase of ope.
Fascell Park tennis facility, passed by a 5 -0 vote:
Yea:
Nay:
13.
Nay:
eXisting shade covers at
e structures from Apollo
ment from the Clay County,
notto exceed $37,417.92 . 3/5
ayor Stoddard, the motion to approve
the i ager to replace existing shade covers at
shade structures from Apollo Sunguard Systems,
Clay County, Florida RFP No. 13/14-8 for an
. passed by a 5 -0 vote:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
14. A Resolution of the City of South Miami, Florida, opposing the Florida Fish and
Wildlife Commission's action to permit bear hunting, and requesting the
CITY COMMISSION MINUTES
December 15, 2015
5
1
intervention of the Governor and the State Legislature.
(Mayor Stoddard)
3/S
2 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve
3 Resolution No. 210-15-14549 of the City of South Miami, Florida, opposing the Florida Fish and
4 Wildlife Commission's action to permit bear hunting, and requesting the intervention of the
5 Governor and the State Legislature, passed by a 5 -0 vote:
6
9
10
11
12
13
14
15
18
Yea:
Nay:
Mayor Stoddard
Vice Mayor
15. A Resolution a ITnnrJ7Jn'"
Development BI
Community
nts and other
Moved by
Resolution No. 21 .. -.. :>-.. •
County Public
for the After School
3/5
Mayor Stoddard, the motion to approve
ager to execute FY 2015 Community
ents and other documents required
.M{JU'''''' and Community Development
passed by a 5 -0 vote:
Stoddard
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
16. A Resolution relating to budget; authorizing a transfer of $12,000 from Finance
Auditor's Fee account, to Finance Professional Services account. 3/5
(City Manager-Finance)
CITY COMMISSION MINUTES
December 15, 2015
6
1 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve
2 Resolution No. 212-15-14551 authorizing a transfer of $12,000 from Finance Auditor's Fee
3 account, to Finance Professional Services account, passed by a 5 -0 vote:
4
7
8
9
10
17.
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner
None
A Resolution authorizing the
$12,000 with Gabriel
Projection Study of the
3/5 (City Manager-Finance)
Moved by Commissioner
Resolution No. 213-15-14552 a
an Actuarial
Pension Plan.
mClticln to approve
pxrlPnn an amount not to exceed
al Projection Study of the
11 City's General and
12
13
14
15
16
17
Reilley to serve on the Pension Board for an
ing October 1, 2016. 3/5
18 Moved by Com seconded by Mayor Stoddard, the motion to approve
19 Resolution No. 214-. re-appointing Kate Reilley to serve on the Pension Board for an
20 unexpired term ending October 1, 2016, passed by a 5 -0 vote:
21
Yea:
CITY COMMISSION MINUTES
December 15, 2015
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
7
1
2
3
4
5
6
7
8
9
10
11
12
14
17
18
19
Nay:
Commissioner Edmond
None
b) A Resolution to acknowledge and ratify the re-appointment of Beth Schwartz
by Commissioner Bob Welsh, Group III, to serve as his representative on the
Environmental Review & Preservation Board (ERPB). 3/5
(Commissioner Welsh)
Moved by Commissioner Welsh, seconded by
Resolution No. 215-15-14554 to acknowledge and
dard, the motion to approve
pointment of Beth Schwartz
on the Environmental by Commissioner Bob Welsh, Group iii, to serve as
Review & Preservation Board (ERPB), passed bY~:i$"~O
S.
Yea:
Nay:
i in support of public land acquisition of
. to SW 80th Street; and authorizing
'the landowner for the purchase and to
3/5
this item and Commissioner Welsh recommended
Ihprp,,,!' cause with the following language: ... the Miomi-Dade County
20 Commission voted CDMP to Tallahassee with the provision that "buffering
,ationai trail segment when adjacent to single fomily houses". 21 should be considered in
22
23 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve
24 as amended Resolution No. 216-15-14555 ofthe City of South Miami in support of public land
25 acquisition of the Ludlam Trail corridor from Miller Road to SW 80th Street; and authorizing the
26 City Manager to negotiate with the landowner for the purchase and to discuss with
27 stakeholders, passed by a 3 -2 vote:
28
CITY COMMISSION MINUTES
December IS, 2015
8
5
6
~
9
10
11
12
13
T.
Co
Yea:
Nay:
Mayor Stoddard
Commissioner Welsh
Commissioner Liebman
Vice Mayor Harris
Commissioner Edmond
RESOLUTION(S) PUBLIC HEARING(S)
19.
;/:I'!:i:(::;Xiff
A Resolution authorizing the City Managerlto;€ihter into a five year agreement
~AY::W-"-,Y1'" with Taser International to provid~,:l~g:i:I1\(::~:lIl::0rn cameras for the Police
Department.
(City Manager-Police)
This item remained as unfi
':::l~:Wo~... 3/5 /-:>:-",', ,,~,<{
the following speakers addressed the
" Dick Ward, Marice Chael, Clayton Scrivens,
14 . :: d indicated that he would be adding to the proposed
15 addition to " ... sale, lease or purchase ... " Other amendments
16 were proposed, such 0
0
the threshold from $1,000,000 to $4,000,000 to be adjusted
17 according to inflation. Stoddard, seconded by Welsh the motion passed 3-2 (Harris,
18 Edmond). It was also p to delete from the ballot language " ... a Board of Appraisers, ... "
19 Moved by Stoddard, seconded by Welsh the motion passed 3-2 (Harris, Edmond). The City
20 Attorney also indicated that Section 9 should be corrected to read Section 4 instead.
21
22
23
After quite a lengthy discussion the Commission recommended deferral.
CITY COMMISSION MINUTES
December 15, 2015
9
1 Moved by Commissioner Liebman, seconded by Commissioner Welsh, the motion to
2 defer A Resolution of the Mayor and City Commission ofthe City of South Miami, Florida,
3 adopting a draft amendment to Article VI, Section 9 (B) of the City Charter to restrict the sale or
4 lease of City real property or the purchase of real property by the City, subject to a Referendum
5 of the City's electorate approving the amendment, and to be placed on the ballot at the
6 Presidential Preference Primary Election scheduled for March 15, 2016, and directing the City
7 Clerk to take all necessary actions to carry out the provisions this resolution, passed by a 3-
8 2 vote:
9
13
14
15
16
17
18
19
Yea:
Nay:
V. ORDINANCE(S) FIRST nLf"IIJII'
24. I year budget; amending the
Federal Forfeiture Fund
3/5
missioner Welsh, the motion to approve
amending the budget to take into
ropriated Amount, passed by a 5 -0
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
O. ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S)
3. An Ordinance Adopting The City of South Miami 2015 Text Amendments to the
Comprehensive Plan Future Land Use And Housing Elements. And Authorizing
Transmittal To The Florida Department Of Economic Opportunity and Review
Agencies. 5/5
CITY COMMISSION MINUTES
December 15, 2015
10
I
(Mayor Stoddard)
1
2 Mr. Williams presented this item. On the question regarding the impact on this
3 ordinance from the Supreme Court ruling Mr. Held provided the opinion that the ruling would
4 not impact this ordinance.
S
6 The public hearing was opened and the following individual(s) addressed the
7 Commission: Clayton Scrivens, Sharon McCain, Marice Chael
8
9 Moved by Mayor Stoddard, seconded by Com
10 An Ordinance Adopting The City of South Miami ",pmsto the Comprehensive
Tr:'i'J;mj·tt~1 To The Florida 11 Plan Future Land Use And Housing Elements, An
12 Department Of Economic Opportunity and -2 vote:
13
16
17
l~
20
21
23
Yea:
Nay:
4. Land Development Code,
"Definitions," Section 20-
hpjght maximum. 5/5
the Official Zoning Map to establish a Historic
RP';mn in the Transit Oriented Development District
Martin Building located at approximately 6130 Sunset
3/5
d as unfinished business.
u. ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S) (CONT'D)
21. An Ordinance amending Land Development Code Article V Section 20-5.8 to
correct a scrivener's error in Section 20-5.8 referring to the Permitted Use
Schedule. 3/5
CITY COMMISSION MINUTES
December 15, 2015
11
1
2
4
5
6
8
9
10
12
15
16
18
19
20
H
P.
w.
(Mayor Stoddard)
This item remained as unfinished business.
22. An Ordinance amending Article IV, "Other Regulations," Section 20-4.4, "Off-
street parking requirements," Subsection (B), "Space Requirements," to create
new subsection (B)(l7), to establish a parking requirement for
affordable or workforce housing projects. 5/5
23.
(Mayor Stoddard)
This item remained as unfinished busi
An Ordinance amending
"Dimensional Requirements,'
density caps in the Specialty
workforce housing .• projects
/:~~ >0 ",
Redevelopment Area undaries
',f" <
5/5 (Mayor Stoddai'
This item reT!}ail},~d as unfin~t!~d b~~I~~15>. "
}:~~:?> -:d:-;:~,:,\:j\!~::::;i::::;~'~:i:" \\~~!~?~:tf", :,::::,~\1:~t~\-':_
Section 20-3.5,
iii<inn< to adjust the
disltrict5'li;lfor. affordable and
Community
14, 2015.
ORDINANCE(~~~T'~~~~~G(S) pua,fRIN~(~~il~J)
6.~n.Ordin:f~~,~~qe~Ri!~.~mall ~ll~ Amendmen~ to t.he Future Land Use Map
.I~~'(' qf:Jf~.~ompt~~~~s~ve"I{~~'!;r:.:nei;)~ting the designatIOn of the Sylva Martin ~I:;§ Bud(h~}.~~d a;~~\tng lot onl\\~t ~Ity Hall property located at 6130 Sunset
";~t~ ~;~~;;b,\:S a~~(,~\;~n Splc:e to Transit Oriented Development Dist~7~
. '. ayor Stodd1i~qJ, '~F
\ ~~~ ,'-"'~_ t-K~
This itel'it:;r,emainediaSfunfinished business. "1\';....,,3:,,);
7. An ordin~~,~~I}establishing an electric franchise with Florida Power & Light
Company fO'f installation of city street lighting within the City of South Miami.
4/5 (City Attorney)
This item remained as unfinished business.
ORDINANCE(S) FIRST READING(S) (CONT'D)
CITY COMMISSION MINUTES
December 15, 2015
12
1
2
4
5
6
~
9
10
H
14
15
16
17
8. An Ordinance amending Chapter 5, Article 1, of the City of South Miami's Code
of Ordinances by adding Section 5-7, "Retail Sale of Cats and Dogs". 3/5
(Vice Mayor Harris)
This item remained as unfinished business.
25. An Ordinance amending Section 13-28 of the City of South Miami's Code of
26.
X.
Attest
Ordinances to provide authority to the
receipt when the City Manager
applicable statute, ordinance, rule or
(City Manager)
This item remained as unfinished
Approved
Maria M. M,>n"nr
City Clerk
Philip K. Stoddard
Mayor
CITY COMMISSION MINUTES
December 15, 2015
13
r to repeal a business tax
any
3/5
'elCJOrnel1T Code,
istrative
apply to City
3/5
To:
Date:
From:
Re:
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
December 1, 2015
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering November 15 -November 30,
2015 which are hereby submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
Finance:
Finance continues working on closing FY 2015. The Auditors are scheduled to be onsite on
December 2, 2015 to begin their fieldwork part of the audit.
Finance continues to hold on the installation ofthe new upgrade to the City's ONESolution Finance
program until the City's New Virtualization server is installed. Finance continues to trouble shoot
any issues related to the City's ONESolution finance system. Finance continues to monitor the
different department's issues and help correct those matters.
Finance continues to update and trouble shoot issues related to the City's website. Just recently,
the City completed redirects for each department to use versus the long https address.
Finance continues working on completing the October 2016 budget to actual report and check
register. Once the reports are available, finance will upload the reports to the City's website and
provided to all department heads.
Management Information Systems:
The County continues revamping all of the City's network circuits to accommodate the new
systems IP addresses. Moreover, Miami-Dade County is currently completing the network
configuration which includes streamlining the City's phone lines and redesigning the IP Addresses.
-2 -City Manager's Report to the Commission -December 1, 2015
Finance continues to monitor the Wi-Fi system to make sure connectivity remains steady. Finance
has order more Wi-Fi antennas, in an effort to have the majority of the downtown pay stations on
the City's Wi-Fi.
Parking:
Parking continues stripping parking spaces throughout the City which will be converted to paid
parking. Moreover, as Parking completes the striping at other certain areas, parking will install
parking meter heads.
Procurement Division:
RFP -Solar Panel Installation for City Residents: The RFP closed on November 2 at 10 AM; two
proposals were received. The award recommendation is scheduled for the December 1
Commission meeting.
Draft RFP -Financial Audit: A draft RFP has been completed and is under review by Finance and
will be submitted for approval to the audit committee once the 3 members have been selected.
Upon completion of the review and approval of the audit committee, the RFP will be forwarded to
the City Attorney for review and approval. The current audit firm is in the final year of the three
(3) year agreement which will require a competitive solicitation for a replacement financial audit
firm.
Draft RFQ -Land Development Code Rewrite: A draft RFQ has been completed and is based on a
Scope developed by Planning. The RFP is under review by City Administration. Upon completion
of the review, the RFP will be forwarded to the City Attorney for review and approval.
Scope of Services -Security System for City Hall: Working with Police to develop a scope of
services for a "Security System" maintenance and repair RFP. The current agreement expired
March, 2015.
City Hall Chambers Audio/Video System: All new components were ordered and installed in an
effort to eliminate the audio and video outages we have been experiencing during Commission
meetings. Multiple tests of live and archived broadcasts were conducted to ensure the system is
running normally. In case there are any unforeseen problems, the City's sound engineer will be
on-site for the entire December 1 meeting.
Purchasing Ordinance: Continue working with the City Attorney to complete a draft Purchasing
Ordinance. Once completed, the Purchasing Ordinance will be forwarded to the City Manager for
approval. The final document will be placed on an upcoming Commission Meeting for approval.
Following are highlights for the City's Code Enforcement Division November 16 -30, 2015:
-3 -City Manager's Report to the Commission -Decemberl, 2015
I. Bi-Weekly Statistics:
a. Issued 50 Courtesy Civil Infraction Notices (CClNs).
b. Issued 8 Notices of Civil Infraction (NOCls).
c. Handled 9 complaints.
d. Conducted 56 proactive Inspections.
e. Conducted 33 re-Inspections.
f. Closed 39 cases.
g. Removed 15 illegal signs from the City.
h. Handled 2 graffiti tags.
i. Reviewed 56 building permits.
j. Assisted 27 counter walk-ins.
k. Handled 1 abandoned vehicle issue.
II. Fines & Fees Collected:
Total amount collected through November 30,2015: $14,043.91
III. Local Business Tax Compliance Office:
For the period of November 16 -30, 2015
Total number
a. NEW BTRS ISSUED
b. NEW LIENS ISSUED
(22)
(14)
c. INSPECTIONS CONDUCTED (82)
d. NEW BTRS REVIEWED (25)
Reports, additional items
a. Flleague of Cities Report
b. Miami Dade County Report
c. Towing Companies Inspections
d. Solid Waste Enclosure Requirements Notices
e. Printing Business Tax Receipts/licenses
IV. Special Project(s) performed by the CE Division:
Total amount collected
$ 6,750.00
$ 1,665.00
a. Performed four (4) illegal sign sweeps citywide during the period.
b. Printed & mailed over 150 Business Tax Receipts/licenses for FY 2015/2016.
-4 -City Manager's Report to the Commission -December 1, 2015
The following are the accomplishments for the Police Department for the time period November
16th through November 29 th, 2015:
Ch i ef' s Office
• "Staff Own-A-Zone" program yielded 20 citizen and business contacts throughout the City;
• One Police Officer applicant and one Communications Officer applicant are in closing
phases to be hired;
• Participated and assisted in Thanksgiving holiday food distribution;
Uniform Patrol Division
• There were a total of 8 arrests, 3 were felony arrests, 3 were misdemeanor arrests and 2
were warrants arrests. Ofthose mentioned 2 were narcotics related.
• Officers participated in Active Shooter Training.
Professional Standards Division and Training
• Conducted active shooter training at City Hall;
• Conducted roll call training regarding active scene management
Criminal Investigations Division
• CID identified subject of shooting @ 59 Place SW 67 Street and arrest warrant has been
issued;
• CID identified a subject of a burglary and probable cause message and BOLO have been
distributed;
Services Division
Fleet Management, Records Management, Quarter Master, Property & Evidence Management;
• Revised filing system to categorize and efficiently store property and evidence in the
Property Room is currently being implemented.
• Going through closed cases and sending out certified letters to owners for claiming
property. Currently 109 items have been returned to owners since computerized
inventory implemented.
• Currently 875 items have been destroyed pursuant to Florida State Statue. Since
computerized inventory implemented.
• Quartermaster module being implemented for better tracking and assignment of police
issued equipment.
-5 -City Manager's Report to the Commission -December 1, 2015
• Request for new vehicle quotes sent to DSS, awaiting response.
• Tag received for new SUV for traffic unit (unit being placed on road)
• Implemented "pool car" board in dispatch center
• Request for new vehicle quotes sent to DSS, awaiting response.
• Responded to 3 records requests.
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
Twin Lakes Drainage Improvements: Contractor was approved via Resolution for Area 1 and 2 of
the project. Contractor is expected to begin the work in January 2016.
Bus Shelters: A Resolution was approved. We are proceeding with the four shelters along Church
Street / SW 59 Place. Comments from the County were received for the shelters along SW 62 Ave.
We are addressing these comments by coordinating with the consultant to revise the drawings,
and to include additional specifications / design for an alternative roof option by the engineer, as
requested by one of the commissioners.
SW 42 ST Design for Roadway and Drainage Improvements: A purchase order was issued. A
Notice to Proceed is being provided to the contractor.
SW 43 ST Sidewalk Repair: Work is complete.
Swale Trench Repair: Work will be completed this week.
SW 78 ST Design for Roadway and Drainage Improvements: Shop drawings were submitted by
the contractor for review and approval. The consultant reviewed and approved the shop
drawings. Right of Way permit package is being evaluated by PW.
Citywide Sidewalk Uplift Repairs: The downtown area was completed. Public Works requested
for the CRA to be evaluated.
Sunset Drive Roadway Improvements Ph. V: Milling and resurfacing is complete. Thermoplastic
paint is complete. Irrigation system is complete. Patch on left turn lane onto SW 67'h Avenue will
be repaired by MDC forces.
Road Resurfacing on SW 60th Place and SW 64th Terrace: Work is completed. Thermoplastic
paint is complete.
Police Fueling Facility Improvement: The project is complete.
Striping: PW received the Resolution from the Clerk on September 4, 2015. A proposal was
received for the striping of Sunset Drive, in the downtown area. Striping is complete.
-6 -City Manager'sReport to the Commission -December 1, 2015
Median Landscaping along US1: Project being coordinated with FDOT. Attended a meeting with
FDOT on June 23, 2015. Pending next submittal from the FDOT consultant.
Pinecrest Villas Traffic Calming Design: Comments were received from the County. Submittal of
revised plans were provided to the County. Surveying continues in an effort to attain concurrency
results for as many traffic calming devices as possible.
Twin Lakes & Bird Estates Traffic Calming Design: Miami Dade Public Works approved as noted
the set of plans. Resident concurrency is under review by the County.
SW 60 th Avenue Traffic Calming: A survey was redistributed to the residents for concurrency. As
of today, the result of the surveys does not meet the 2/3 required concurrency criteria as per
MDC.
Mango Terrace Traffic Calming: CO,ntractor was approved in the last commission meeting.
Coordinating to issue the Notice to Proceed. Contractor provided work schedule. Preconstruction
meeting was held the week of October 19, 2015. Contractor is planning to mobilize in the week of
December 7th ,
Manor Lane Traffic Calming: Project is complete.
Street Name Signs: Installation of signs is complete in the downtown area. Contractor provided a
fee estimate to replace the blades on SW 74th Street to include "Richard O'Barry". The installation
of new signs along Sunset Drive is underway. The next area for the installation of signs was
defined south of the Downtown area, between US 1 and SW 57'h Avenue. It has approximately 64
sign assemblies. The designated street names signs, by resolution, are being evaluated.
City Welcome Signs: A resolution was approved by commission. The consultant received the
Notice to Proceed.
Sanitary Sewer Master Plan: A resolution was approved by commission. The consultant received
the Notice to Proceed.
SW 64th Street: A proposal for an environmental phase study was requested from a consultant.
The study is being requested to fulfill the requirement for a grant. A resolution will be presented in
a future commission meeting for approval.
Street Lights (Cobra Heads) on 67th Street,: Pending further instructions.
-7 -City Manager's Report to the Commission -December 1, 2015
Public Works
(Below are completed work orders that go beyond the day to day requests & duties).
• Collected illegal dumping on 56 Street & 59 Avenue as requested by Code Enforcement.
• Filled pot holes throughout City streets as requested by PW Director.
• Replaced 8 damaged garbage containers as requested by Residents.
• Filled 5 Trash Holes with RAP as requested by residents.
• Removed graffiti on 72 Street & 57 Court as requested by Police.
• Planted new plants in the medians on Sunset Drive in front of City Hall as requested by PW
Director.
• Planted new plants in the medians on 64 Street and 59 Place as requested by PW Director.
• Trimmed tree branches blocking a Stop Sign on 58 Terrace 64 Place as requested by Police.
• Painted and installed new car bumpers for Code Enforcement vehicles.
• Painted the curb on 70 Street and 62 Avenue and installed a "No Parking Sign" as requested by
Parking Division & Police.
• Cleaned canal on Sunset Drive and 66 Avenue as requested by Residents I PW Director.
• Installed holiday banners and decorations in the Downtown Area.
• Repaired a section ofthe dais in the Commission Chamber as requested by the City Manager.
• Replaced 21 light fixtures and 1 ballast in the Police Department as requested by Police.
• Repaired stalls and light fixtures in the women's restroom at Dante Fascell Park as requested
by Parks.
• Pressure cleaned, primed and painted the exterior walls by the North entrance to City Hall as
requested by the PW Director.
• Reset AIC thermostat and closed 6 AIC vents in the Multi-Purpose Room at the Community
Center as requested by Parks.
• Removed 2 coin meters located at SW 70 Street West of 62 Avenue as requested by the
Parking Division.
• Replaced 2 light fixtures in the restroom at Fuchs Parks as requested by Parks.
• Deep clean AIC unit in the Police Department as requested by Police.
• Repaired water valve in the fish pond in front of City Hall as required.
-8 -City Manager's Report to the Commission -December 1, 2015
Parks and Recreation Department:
Concession Stand Renovations
• Shop drawings currently being reviewed for approval by city staff and consultant,
Chisholm Architects.
• Contractor will have 60 working days to finalize all work/construction from date of
Notice to Proceed.
Dante Fascell Park
• Additional lighting was installed inside the men and women restroom. Moreover,
the tennis facility was re-painted.
-9 -City Manager's Report to the Commission -December 1, 2015
Recreation
After School Program
• On Tuesday November 24th , program participants gave thanks and celebrated the
holiday by enjoying a Thanksgiving meal. Turkey, macaroni and cheese, green
beans and corn bread were enjoyed by all. The entire Thanksgiving meal was
catered and donated by Whole Foods Market.
Football
• Qualifying games for the Orange Bowl Championships are scheduled for this
Saturday, December 5th . Two (2) Grey Ghost teams are scheduled to compete (IOU
and 12U). Details regarding the events will be announced Thursday, December 3rd .
• On December 12'h_13 th , three (3) teams will be traveling to Orlando, FL for the FCS
Eastern National Holiday Bowl. John Stanley, Recreation Supervisor, will be
accompanying the teams and volunteer coaches to the tournament.
Senior Happenings
• On November 19th HUD apartments received 100 turkeys for residents.
• On November 23rd eighty (80) seniors participated in their annual Thanksgiving
party.
• One hundred (100) Boston Market meals were delivered to seniors on Monday,
November 23 rd , by South Miami Hospital.
Aquatics
Murray Park Aquatic Center is scheduled to host two (2) Lifeguard Certification
Courses this off season. The first class will take place January 4th_7'h" 2016. After
completion of the four day skills and classroom training program, participants will
be able to prevent, recognize and respond to aquatic emergencies.
Activities & Events
Turkey Give-a-way (Nov. 19)
In collaboration with Interval International, the Parks and Recreation Department
held its Annual Turkey Give-a-way. Representatives from Interval and staff
distributed fifty three (53) decorated baskets to residents' home. Afterwards, with
help of donations from individuals and South Miami businesses, more than two
hundred (200) turkeys and dry food baskets were given away to residents at the
Gibson-Bethel Community Center.
State ofthe City (Nov. 23)
Mayor Phillip Stoddard, PHD delivered his 2015 State of the City Address on
Monday, November 23, 2015 at the South Miami / Coral Gables Elks Lodge. Many
generous businesses including South Miami / Coral Gables Elks Lodge, South Miami
Hospital, Larkin Hospital and First National Bank of South Miami helped make this
another successful event.