9THE CITY OF PLEASANT LIVING
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
VENDORS &
AMOUNT:
EXPENSE:
FUND&
ACCOUNT:
AnACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Quentin Pough, Director of Parks and Recreation I'J
December 15, 2015 Agenda Item NO.:~
A Resolution authorizing the City Manager to enter into a contract with
Davco Electrical Contractors Corp. to repair athletic/sports field lighting
at two (2) City parks.
Park staff conducted an assessment at Palmer Park and Murray Park, and
concluded that approximately fifty-five (55) lights need to be replaced.
Proper lighting will help ensure a safer, quality playing environment for
the public.
Competitive proposals were sought from three (3) different sources of
supply; Davco Electrical Contractors Corp. was the lowest and most
responsive vendor.
Please find below a breakdown of all proposals:
VENDORS AMOUNT
DAVCO ELECTRICAL CONTRACTORS CORP. $16,588 -/
HORSEPOWER ELECTRIC, INC. $25,250
CANSECO ELECTRICAL CONTRACTORS, INC. $31,000
Amount not to exceed $18,246.80. To account for any unknown factors
that may arise, a $1,658.80 or 10% contingency over the proposal of
$16,588 is requested. The vendor will receive a purchase order in the
amount of $16,588
The expenditure shall be charged to the Parks Landscaping Division -
Contractual Services account 001-1750-519-3450, which has a balance of
$62,791 before this request was made.
Resolution
Vendor Proposals
1 RESOLUTION NO.: ________ _
2
3 A Resolution authorizing the City Manager to enter into a contract with Davco Electrical
4 Contractors Corp. to repair athletic/sports field lighting at two (2) City parks.
5
6 WHEREAS, park staff conducted an assessment at Palmer Park and Murray Park, and
7 concluded that approximately fifty-five (55) lights need to be replaced; and
8
9 WHEREAS, proper lighting will help ensure a safer, quality playing environment for the
10 public; and
11
12 WHEREAS, competitive proposals were sought from three (3) different sources of
13 supply; Davco Electrical Contractors Corp. was the lowest and most responsive vendor.
14
15 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
16 CITY OF SOUTH MIAMI, FLORIDA THAT:
17
18 Section 1. The City Manager is authorized to expend an amount not to exceed $16,588
19 to Davco Electrical Contractors Corp. To account for any unknown factors that may arise, a
20 $1,658.80 or 10% contingency over the proposal of $16,588 is requested. The total expenditure
21 shall be charged to Parks Landscaping Division -Contractual Services account 001-1750-519-
22 3450, which has a balance of $62,791.01 before this request was made.
23
24 Section 2. Severability. If any section clause, sentence, or phrase of this resolution is
25 for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding
26 shall not affect the validity of the remaining portions of this resolution.
27 Section 3. Effective Date. This resolution shall become effective immediately upon
28 adoption by vote of the City Commission.
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PASSED AND ENACTED this __ day of ____ -', 2015.
ATIEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATIORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Welsh:
November 12,2015
CONTRACTORS CORP.
Attention:
City of South Miami Parks & Recreation
Gibson-Bethel Community Center
5800 Southwest 66 Street
South Miami, FL 33143
Elisha Atkins-McGuire
Administrative Assistant I
Reference: Palmer Park and Murray Park Light Repairs
Davco Electrical Contractors Corp. is pleased to provide this proposal to provide supervision, labor,
equipment and materials to repair lights at the above reference parks as per e-mail request form Elisha
Atkins-McGuire dated November 12, 2015 and as per the scope provided below for the total sum of:
SIXTEEN THOUSAND FIVE HUNDRED EIGHTY-EIGHT DOLLARS
$16,588.00
Scope of Work:
1. Provide and install 55----1000 watt Metal Halide Lamps $209.69 each Total $11,533.00
2. Provide and install 10----1000 watts Metal Halide Ballast $346.60 each Total $ 3,466.00
3. Provide and install 25-----Fuse with Fuse Holder $ 63.56 each Total $ 1,589.00
4. We will be billing you only for the parts that we replace based on the above cost. If there are
any additional parts required this will be discussed prior to the commencement of that work.
Notes & Conditions
1. PRICE IS BASED ON A NORMAL 40-HR WORK WEEK.
2. Permit and permit fee are excluded
3. Any additional work or material beyond this scope will be additional.
Davco reserves the right to withdraw this proposal if not accepted and received in this office within (30)
days. This proposal is also conditioned upon the premises being in the physical state that they are in as of
this proposal date. In the event there is a change to the physical condition of the premises requiring
additional work, in the sole discretion ofDavco Electrical Contractors Corp., additional costs may be
incurred.
Rect!ul~ h#:-;<,,''--_
'4;/ 4ff{:4~
e Goater, Sr.
;;. Sr. Estimator
Davco Electrical Contractors Corp.
Accepted: ___________________ D.ate: ____ _
Name & Title: ----------::---..,-==cc-.,-,,-:--~------
Commercial. EC673 .lndilstriai
Boynton Beach: (561) 732-3434 • Boca Raton: (561) 338-6847 • Fax: (561) 732-3414 • www.davcoelectric.com
4885 Park Ridge Boulevard. Boynton Beach, Flodda 33426-8316
Horsepower Electric Inc.
8105 West 20th Avenue
Hialeah FL 33014
305-819-4060
www.horsepowerelectric.com
NAME 1 ADDRESS
City of South Miami Parks & Recreation
58008W 66 8T
South Miami, FL 33143
DESCRIPTION
Job Description: Sport Field Lighting Replacements
Job Location: Palmer Park and Munay Park
1 OOOW MH Lamp Replacement illcluding re-aiming
1 OOOW MH Ballast
Fuse Kit
IPlI"oposa~
DATE ESTIMATE NO.
11123/2015 5449
QTY PRICE TOTAL
55 300.00 16,500.00
10 525.00 5,250.00
25 140.00 3,500.00
TOTAL $25,250.00
ACCEPTANCE OF PROPOSAL -The above prices, specifications and conditions are satisfactory and are hereby accepted. You
are authorized 10 do work as specified Payment will be made as outlined above.
DATE OF ACCEPTANCE SIGNATURE
---_._-----------. '-'-..
ClEC
Date:
To:
Attention:
Project:
Address:
c_~
Electrical Contractors, Inc
7175 SW 43" ST. Miami, F133155
Tel (305) 265-9909 Fax (305) 265-9945
www.cansecoelectric.com
Proposal
November 18, 2015
City of South Miami
Elisha Atkins-McGuire
Athletic Field Lighting -Quote/Estimate to repair field lights
6130 Sunset Drive. South Miami, FL 33143
Canseco Electrical Contractors Inc is pleased to submit this proposal for the electrical work of the above project. OUf Proposal
is based on the brief walkthrough performed on 03/26114. Proposal is quoted without the benefit of full specification, or plans.
Park Locations:
Palmer Park
6100 SW 67 Avenue
South Miami, FL 33143
Includes:
o 1000WattMH lamp
o 1000WattMH Ballast Kit
o Fuse Kit
Excludes:
Murray Park
5800 SW 66 Street
South Miami, FL 33143
QTY
55
10
25
• Electrical permit fee, Bond fee, Prevailing & Davis bacon wages.
• FPL Service; Any fee for local utility.
• Light fixture housing, ballast housing/case, repair to existing electrical connections.
o Deteriorating light fixture
• Replace, repair any Electrical panels, disconnect, starter, lighting control, or other equipment.
• Any survey / Underground locator, by others.
• City Inspector or authority havingjurisdiction additional request, new/existing code violation
Initial: -Print name: ______ • Date: __ I QuotelEstimate to repair field lights IPage I of2
Date: November 18,2015
Project: Athletic Field Lighting -Quote/Estimate to repair field lights
Clarifications:
o All work to be completed during Monday to Friday, 7:00 am to 4:00 pm. Overtime hour shall
be considered as an extra charge; but it must be pre-approved in writing by the Park
representative before the City will be liable for payment
o Parts and material quoted are standard universal kit, not a specified part number. If existing part
is specific, then part must be re-quoted.
o Equipment Lift:
o to relocate boom to another location there will be an extra charge for Pick-up and
delivery, plus tax.
o If equipment rental requires extra time because unforeseen condition or extra work,
then the city will be responsible for additional rental time cost.
o Equipment Lift can only be operated by Canseco Electrical Contractors, Inc., no city
staff will be allowed to operate boom lift.
o Light Fixture: (existing to remain.)
o Any fixture light that shows signs of deterioration, and unsafe condition will be brought
to the city staff attention. However, city will determine how to proceed and advice CEC.
o Inspector request that affect this proposal will be an extra charge unless the request concerns code
compliance of the actual work being performed and is necessary for the work to be in compliance
with the code. However, any request to bring the current electrical system up to code will be an
extra charge.
• Any AdditionallExtralUnforeseen work which are not reflected in the plans or mentioned in
this proposal as "includes", will be considered an additional cost to this proposal. Before
additional work begins, "CEC" must receive signed and written authorization from
"Owner/GC" to do such additional work.
o Indemnification: You agree to defend, indemnifY and hold harmless "Canseco Electrical
Contractors, Inc." from and against any and all claims, damages, cost and expenses, including
attorney's fees, arising from or related to this proposal's scope of work.
• Due to Market conditions, Items set forth on this quotation are subject to Price Increases
through time. This Bid is valid for the next 15 days.
BID AMOUNT:
I Unit: QTY: Total:
1000Watt MH lamp $299.00 55 $16,445.00
1000Watt MH Ballast Kit $673.00 \0 $6,730.00
Fuse Kit $313.00 25 $7,825.00
ACCEPTANCE OF PROPOSAL & AGREEMENT
This above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do
the work as specified.
Standard Payment Method: 100% Lump Sum.
(Authorized Signature) (print name) (Titie/Position) (Date)
We appreciate the opportunity to bid and we wish you the best of luck.
Thank you.
Ramon] Canseco Jr.
CANSECO ELECTRICAL CONTRACTORs, Inc.
Initial: ___ ~ Print name: ______ ~ Date: __ I QuotelEstimate to repair field lights IPage 2 of2