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12THE CITY OF PLEASANT LIVING To: FROM: Via: DATE: SUBJECT: BACKGROUND: VENDORS & PROPOSAL AMOUNT: EXPENSE: FUND & ACCOUNT: ATTACHMENTS: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER . INTER-OFFICE MEMORANDUM The Honorable Mayor & Members of the City Commission Steven Alexander, City Manager December 15, 2015 . Agenda ItemNo./ ~ Quentin Pough, Director of Parks & Recreation A Resolution authorizing the City Manager to expend an amount not to exceed $8,990 to Set USA-Tennis, Inc. for the purchase of operating equipment and supplies at Dante Fascell Park tennis facility. The City has allocated new funding levels and outlined new priorities in its adopted capital and operating budget for fiscal year 2016. One of those priorities involves the City's plan to bring the tennis operations at Dante Fascell Park in-house. Set USA-Tennis, Inc. will provide the city with the desired equipment and supplies, such as divider nets, courtside benches, rake lutes, shoe brush, score tubes, linesman line broom, etc. necessary for a safe and fun recreation experience at Dante Fascell Park tennis facility. Competitive proposals were sought from four (4) different sources of supply; Set USA-Tennis, Inc. was the lowest and most responsive vendor. Please find below a breakdown of all submitted proposals. VENDORS AMOUNT SET USA-TENNIS, INC.-TENNIS, INC. $8,990.00 v' WELCH TENNIS COURTS, INC. $9,306.55 10-S TENNIS SUPPLY $9,550.14 FROMUTH TENNIS $10,233.20 Not to exceed $8,990 The total expenditure shall be charged to Tennis Maintenance and Repair, account number 001-2010-572-4670, which has a balance of $9,955 before this request was made. Resolution for approval Vendor proposals SunBiz Filing Information -Set USA-Tennis, Inc. 1 RESOLUTION NO.: _________ _ 2 3 A Resolution authorizing the City Manager to expend an amount not to exceed $8,990 to Set 4 USA-Tennis, Inc. for the purchase of operating equipment and supplies at Dante Fascell Park 5 tennis facility. 6 7 WHEREAS, the City has allocated new funding levels and outlined new priorities in its adopted 8 capital and operating budget for fiscal year 2016; and, 9 10 WHEREAS, one of those priorities involves the City's plan to bring the tennis. operations at Dante 11 Fascell Park in-house; and, 12 13 WHEREAS Set USA-Tennis, Inc. will provide the city with the desired equipment and supplies 14 necessary for a safe and fun recreation experience at Dante Fascell Park tennis facility; and, 15 16 WHEREAS, competitive proposals were sought from four (4) different sources of supply; Set USA- 17 Tennis, Inc. was the lowest and most responsive vendor. 18 19 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF 20 SOUTH MIAMI, FLORIDA THAT: 21 22 Section 1. The City Manager is authorized to expend an amount not to exceed $8,990 to Set USA 23 Tennis, Inc. for the purchase of tennis operating equipment and supplies. The total expenditure shall be 24 charged to Tennis Maintenance and Repair, account number 001-2010-572-4670, which has a balance of 25 $9,955 before this request was made. 26 27 Section 2. Severability. If any section clause, sentence, or phrase of this resolution is for any 28 reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect 29 the validity of the remaining portions of this resolution. 30 31 Section 3. Effective Date. This resolution shall become effective immediately upon adoption by 32 vote of the City Commission. 33 34 35 36 37 38 39 40 41 42 43 44 45 PASSED AND ADOPTED this __ day of ____ ---', 2015. ATIEST: CITY CLERK READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF CITY ATIORNEY APPROVED: MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Harris: Commissioner Edmond: Commissioner Liebman: Commissioner Welsh: I4QM'E 'COI.IKr.5IiR'IJCB. P.O~ BOX Han MIAMI.. ft,OlUDA 332:S6-Wl'" Tel: 13051381-7000 Fax: fHi;·esso """" ~ro 11& _*IOM .--..... -~_~I_ ..... , ..... _""---... _"" ..... .... --.... ' .......................... 1!IIl!IIiIIIO : ----""-' , Model SHOE BRUSH t ~ I 1= DIVIDER NET -KNOTTED W/LEAD -10' x 60' HANGING KIT -COMPLETE COURTSIDE BENCH -5' Green SCORE TUBE AL DRBR TOW MODEL COMPLETE 7' -Coarse Bristles lO-S LINESMAN LINE BROOM WITH FINE BRISTLES SCARIFIER LUTE 30" COMPLETE TRU-FLOW 24" HAND SPREADER PVC Court Number -#1 ALUMINUM 5 GALLON COOLER STAND For cleaning the clay out of your shoes after you play. Clay can stay In there until it dries out and then wind up all over you car or house These are nets that go in between the courts. They will enable us to put more than one group on each court during ASP and keep balls from classes from interfering with social play. Needed to hang the Divider nets Needed for breaks during change overs Used to keep score during match play. Important to league players Used to drag and smooth the courts. Critical for maintenance. Used to clean the lines after sweeping so that they can be seen. Used to scarify the courts. Critical to preventing algae build up. Used to evenly spread clay. Small economical version. Numbers that identify the courts on the fence With out these Dante has no on court water and only one water fountain total. Critical for hydration liabilities. DOLPHIN SUPER SOP PER, 14 GAL CADDY COURT ORGANIZER with waste basket SHADY COURT AWNING 24" Gator Rake Lute/Searfier Used to dry the courts. Caly courts take longer to dry and these are critical in our climate. It will pay for itself through the prevention of lost revenue. Great for prventing clutter and trash on the courts Important to provide shade to players with our climate More aggressive rake. Not used as often but it's important for long term maintenance Welch Tennis Courts, Inc. P.O. Box 7770 Sun City, FL 33586 Phone: 813-641-7787 Fax: 813-641-7795 Bill To Francisco Montana Dante Fascell Park 7150 SW 136th St. Miami FL 33156 United States Estimate Date Estimate # 11117/2015 15457 Page 1 of2 Ship To Dante Fascell Park 8700 SW 57th Ave. Miami FL 33143 United States Notes Expires Sales Rep Ship Via 1211712015 Shannon Wi ... Quantity Units Description Options Rate . Amount 2 ea Har-Tru Shoe Brush 50.49 100.98 1 Shipping & Handling for the 20.00 20.00 HarTru Shoe Brushes 4 Divider Netting with lead rope 100.00 400.00 bottom -10' x 60' 2 Cable Kit (for Divider Netting) 79.49 158.98 130' cable with 1 Shipping & Handling for the 60.00 60.00 divider nets & cable kits. 12 ea Poly Bench Deluxe (regular price Size: 5ft 188.70 2,264.40 is $221.99) Color: Green 6 ea Score Tube (regular price is Color: White 26.95 161.70 $29.95) 1 Shipping & Handling for the Score 34.19 34.19 Tubes 1 ea Drag Broom Model: Tow 182.99 182.99 Bristle: Coarse 3 ea Line Master (regular price is Bristle: Fine 134.49 403.47 $144.49) 1 ea Lute (30") Size: 30" 59.99 59.99 1 ea Tru Flow Spreader Size: 24" 845.99 845.99 Model: Hand 6 ea Court Numbers Green on White 10 Court Number(s): 11.00 66.00 x 12 1 through 6 3 Cooler Stand Complete -GREEN. 199.99 599.97 Includes stand, cooler, cup dispenser and waste basket. (regular price is $214.99) 1 ea Super Sopper Dolphin 14 Gallon Model: Dolphin 705.99 705.99 (14 gal) 6 Clean Court Complete -Green (regular price is $38.49) 34.49 206.94 4 ea Shady Court (regular price is 534.99 2,139.96 $574.99 ea) 1 Shipping & Handling for the 175.00 175.00 Welch Tennis Courts, Inc. P.O. Box 7770 Sun City, FL 33586 Phone: 813-641-7787 Fax: 813-641-7795 Quantity Units Description Shady Courts 1 ea Gator Rake 24" 1 Delivery for East Coast on all other items Thank you for your business. Estimate Date Estimate # 11/1712015 15457 Page 2 of2 Options Rate Amount 170.00 170.00 550.00 550.00 Total $9,306.55 10-S Tennis Supply 1400 NW 13th Avenue Pompano Beach, FL33069 Toll-Free: (800) 247-3907 Local: (954) 969-5440 Fax: (954) 969-5451 http://www.l0-S.com Bill To City of South Miami Dante Fascell Park 8700 SW 57th Avenue South Miami Fl33143 United States Ship To City of S Miami: Dante Fascell Park 8600 SW 57th Ave 5 Miami Florida 33143 United States Estimate Date Estimate # Expires Sales Rep Phone # Fax# 12/2/2015 41161 1/1/2016 Ellen Smart 305-666-8680 Item Quantity Description Customer Description Rate Options Amount XL5002 2 SHOE BRUSH 59.85 119.70 BF1003-Blk 4 DIVIDER NET -KNOTIED W/LEAD -10' x 60' 280.25 Color: Black 1,121.00 BLS003 4 HANGING KIT -COMPLETE 69.00 276.00 MBlO13-W 12 COURTSIDE BENCH -5' 171.12 Color: White 2,053.44 GTl005-W 6 SCORE TUBE 32.30 Color: White 193.80 SL1002 1 AL DRBR TOW MODEL COMPLETE 7' -Coarse Bristles WL2004 3 lO-S LINESMAN LINE BROOM WITH FINE BRISTLES VL1052 1 SCARIFIER LUTE 30" COMPLETE 59.00 59.00 179.55 149.00 TF1000 1 TRU-FLOW 24" HAND SPREADER 868.15 868.15 GL1023 1 GRN/WHT COURT NUMBER PVC #1-6 90.00 90.00 GL20061 GRN/WHT COURT NUMBER PVC #6 GL200S 1 GRN/WHT COURT NUMBER PVC #5 GL20041 GRN/WHT COURT NUMBER PVC #4 GL20031 GRN/WHT COURT NUMBER PVC #3 179.55 447.00 GL2002 1 GRN/WHT COURT NUMBER PVC #2 GL20011 GRN/WHT COURT NUMBER PVC #1 GS7013 3 NEW! ALUMINUM 5 GALLON COOLER STAND -COMPLETE 207.00 621.00 ZK2002 1 DOLPHIN, 14 GAL 693.50 693.50 GC1003 -GREEN 6 lO-S CADDY -COM PLETE 39.00 234.00 GC1013-G 6 10-S CADDY -BASKET ONLY GC1023-G 6 10-5 CADDYTRAY ASSB NB1003-G 4 SHADY COURT Awnings are shipped direct from the Manufacturer. Cost for shipping is $65.0( VG3000 1 GATOR RAKE 24" ALUMINUM LUTE 139.00 139.00 Subtotal 9,075.14 Shipping Cost (Estes Freight) 475.00 Total $9,550.14 Ellen Smart 10-S Tennis Supply Phone: 800-247-3907 Fax: 954-978-8479 email: esmart@10-s.com 717402 QUOTE FOR: 39949 QUOTE DANTE FASCALL PARK BEN CARROLL-DIR. TENNIS 8600 RED ROAD SOUTH MIAMI FL 33143 INVOICE # 39949 SSSIN QUOTE ONLY wwww 2 ECKD 4 EDCL 4 SIZ.E GRN QTY 4 DJCB 12 SIZE GRN QTY 12 DSCT 6 SIZE WHT QTY 6 RLLM 3 RLS 1 DPCN 6 SIZE 1 QTY 1 DTCT 6 WWWW 1 XLINE 1 WWWW 1 WWWW 0 XLINE 0 WWWW 1 WWWW 0 XLINE 0 WWWW 3 WWWW 0 WWWW 0 XLINE 0 WWWW 4 WWWW 0 WWWW 0 XLINE 0 WWWW 1 WWWW 0 XLINE 0 WWWW 0 WWWW 0 :2 : 1 Har-tru Shoe Brush #147-3601 270B CABLE KIT FOR DIVIDER CURTAIN 150FT 114-402-10L CRTMAST DIV. CUR. w/LEAD ROPEI0'x60' 3230/130-3230 COURTSIDER BENCH 5' SC-W/SC-B UNIQUE SCORE TUBE 148-3042 "LINE MASTER!! LINE SWEEPER 146-3047 HAR TRU LUTE SCARIFIER (30") ASS Plastic Ct. #'5 (GRN/WHT) : 3 : 4 : 5 : 6 : 1 : 1 : 1 : 1 COURT VALET COMPLETE UNIT SUPER SOP PER 14-GAL DOLPHIN #143-301 ================================= TRUFLOW TOPDRESSERS #124-3069 --24" Hand Spreader -- ================================= STEEL BRISTLE DRAG BRUSH --TOW MODEL #136-3661 -- ================================= COURTMASTER 5-GALLON ALL ALUMINUM WATER COOLERS (HUNTER GRN) --COMPLETE #119-3056K ================================= FENCE CABANA #134-3822 SOLID FOREST GREEN OR GREEN AND WHITE STRIPES ??? ================================= GATOR RAKE AGITATOR 24" --#136-3685 ================================= ~~ ALL SHIPPING IS INCLUDED ~~ ~~ QUOTE ONLY ~~ Quotes are good for 60 days! TENN1S·RUNNING·F lTN~SS 1100 Rocky Drive, West Lawn, PA 19609 1.800.523.8414 DATE 12/02/15 62.400 124.80 124.000 496.00 318.000 1272.00 165.000 1980.00 22.000 132.00 158.000 474.00 69.000 69.00 6.250 37.50 35.000 210.00 962.000 962.00 897.000 897.00 448.500 448.50 208.000 624.00 585.000 2340.00 166.400 166.40 717402 39949 QUOTE FOR: DANTE FASCALL PARK BEN CARROLL-DIR. TENNIS 8600 RED ROAD SOUTH MIAMI FL 33143 INVOICE # 39949 SSSIN Quotes are good for 60 days! QUOTE QUOTE ONLY RfOV) .....•. 0 "))\I\fln fll0Jr1Jl ~ ~~ ~ ~ TENNIS-RUNNiNG·FITNESS 1100 Rocky Drive, West Lawn, PA 19609 1.800.523.8414 DATE 12/02/15 Subtotal 10233.20 Total 10233.20 Detail by Entity Name Detail by Entity Name SET USA-TENNIS, INC. Document Number FEI/EIN Number Date Filed P04000007354 20-0626646 01/08/2004 State Status Principal Address 7306 SW 57 ave FL ACTIVE SOUTH MIAMI, FL 33143 Changed: 04/29/2014 Mailing Address 7306 SW 57 ave SOUTH MIAMI, FL 33143 Changed: 04/29/2014 Registered Agent Name & Address STEVEN TANDLICH 10851 SW68 AVE. MIAMI, FL 33156 Name Changed: 04/02/2009 Address Changed: 04/0212009 Report Year 2013 2014 2015 Filed Date 04/12/2013 04/29/2014 04/19/2015 04/1912015 --ANNUAL REPORT I 04/29/2014 --ANNUAL REPORT I 04/12/2013 --ANNUAL REPORT I 04/06/2012 --ANNUALBITORTI 04/12/2011 n ANNUAL REPORT I 04/03/2010 --ANNUAL REPORT I 04/02/2009 --ANNUAL REPORT I 03/06/2008 --ANNUAL REPORT I 04/16/2007 --ANNUALREPORT I 06t07/2006 --ANNUAL REPORT I View image in PDF format View Image In PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF formal View image in PDF formal View image In PDF format View image In PDF format View image in PDF formal Page I of2 http://search_sunbiz.orglInquiry ICorporationSearchlSearchResultDetail ?inquirytype= Entity ... 12/3/2015 Detail by Entity Name Page 2 of 2 05/20/2005 --ANNUAL REPORT t View image in PDF format 01/08/2004 --Domestic Profit I View image in PDF formal ~©"nd~ St.te Qf FloI;da, Depart",o"t of St.te http://search. sunbiz.orgllnquiry ICorporationSearch/SearchResultDetail ?inquirytype= Entity... 12/3/2015