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~a
City of South Miami
Regular City Commission Minutes
November 17, 2015
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM(S)
C. ROLL CALL
The following members of the City
Mayor Harris, Commissioner Welsh, LUI""''':
D. MOMENT OF SILENCE
E. PLEDGE OF
: Mayor Stoddard, Vice
Edmond.
ey Thomas F.
F. HT MUST HAVE BEEN
G.
hl
for her kindness a
representatives from i
recent 'Police Night Out' event.
H. APPROVAL OF MINUTES
inez was the recipient of the Courteous Officer of the Month
towards the less fortunate. Chief Landa also recognized
as well as Margaret Sotham for their contribution to the
a) Minutes of October 27, 2015
CITY COMMISSION MINUTES
November 17, 2015
1
b) Minutes of November 3, 2015
1
2 The Minutes of October 27 and November 3, 2015 were unanimously approved as
3 presented.
g
6
7
~
10
1. CITY MANAGER'S REPORT
(See attached)
CITY ATIORNEY’S REPORT
11 Mr. Pepe announced the date for trial to take place next
12 February 2016.
14
K. PUBLIC REMARKS
15
16 The public remarks
17 Commission: Brad Cassel, George
18
~8
21
22
23
24 with
25
2~
M.
30
1.
addressed the
Turkey Giveaway Thursday, November 19 at
owners of Sunset Place to have a dialogue
after Friday's terrorist attack; comments
)wlledgiln Mayor Stoddard's appointment of Sid Kaskey, to
and Finance Committee for a term ending September 30,
3/5
31 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve
32 Resolution No. 184-15-14523 acknowledging Mayor Stoddard's appointment of Sid Kaskey, to
33 serve on the Budget and Finance Committee for a term ending September 30, 2016, passed by
34 a 5 -0 vote:
35
Yea:
CITY COMMISSION MINUTES
November 17, 2015
Mayor Stoddard
2
2.
3
Nay:
Vice Mayor Harris
Commissioner Welsh
Commissioner Edmond
Commissioner Liebman
None
A Resolution authorizing the City Manager
Canada, Inc., f/k/a Digital Payment Tp,-hrlnir
Luke II, Parking Multi-Space Pay Stati
(City Manager-Finance)
4 Moved by Vice Mayor Harris, seconded
5 Resolution No. 185-15-14524 authorizing th
6 Canada, Inc., f/k/a Digital Payment Te(:hnlolol
7 . Multi-Space Pay Stations, passed by a
8
Yea:
9
l~
purchase from T2 Systems
Corp., three (3) new model,
3/5
motion to approve
T2 Systems
Luke II, Parking
an,agE~r to expend funds not to exceed
(ML/.:», for scanning and digitizing building
3/5
12
13
14 Resolution No.
15 $12,820 to "m./~nrpr
16 a 5 -0 vote:
17
18
Yea:
Nay:
CITY COMMISSION MINUTES
November 17, 2015
seconded by Mayor Stoddard, the motion to approve
rizing the City Manager to expend funds not to exceed
(ADS), for scanning and digitizing building plans, passed by
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Edmond
Commissioner Liebman
None
3
1
4. A Resolution authorizing the City Manager to expend an amount not to exceed
$10,325.00 to Uline for the purchase of outdoor picnic tables at city parks.
3/5 (City Manager-Parks & Recreation)
2. Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve
3 Resolution No. 187-15-14526 authorizing the City Manager to expend an amount not to exceed
4 $10,325.00 to Uline for the purchase of outdoor picnic tables at city parks, passed by a 5 -°
5 vote:
6
6.
9
Yea:
Nay:
A Resolution ~lIthn'i
Utility Vehicle from
Florida Sheriffs
Off-Road
to support
10 the motion to approve
11 to purchase a 2016 Gator Off-Road
12. from the Florida Sheriffs
13 ntenance operations, passed by a 5-
14 0
15
18
Commissioner Welsh
Commissioner Edmond
Commissioner Liebman
None
7. A Resolution authorizing the City Manager to award a nine-month contract to
Montoya Holdings for the City's Senior Program weekend delivery meal
se~~. m
(City Manager-Parks & Recreation)
CITY COMMISSION MINUTES
November 17, 2015
4
1 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve
2 Resolution No. 189-15-14528 authorizing the City Manager to award a nine-month contract to
3 Montoya Holdings for the City's Senior Program weekend delivery meal service, passed by a 5-
4 0 vote:
5
. Yea:.
Nay:
N. RESOLUTION(S)
10
11
12
13
Mayor Stoddard
Vice Mayor Harris
Commissioner
Commissioner
None
14 Resolution No . .L"C'-.L~
ard, the motion to approve
anager to expend an amount not to exceed
15 $24,300 to of Australian pines at city parks, passed
16 by a 5-
17
20
issioner Welsh
Commissioner Liebman
None
7a. A of the City of South Miami in support of public land acquisition of
the Ludlam Trail corridor from Miller Road to SW 80th Street; and authorizing
the City Manager to negotiate with the landowner for the purchase and to
discuss with stakeholders. (Deferred 11-12-15) 3/5
(Mayor Stoddard)
CITY COMMISSION MINUTES
November 17, 2015
5
1
~
6
7
8
9
This item remained as unfinished business.
O. RESOLUTION{S) PUBLIC HEARING{S)
The City Manager presented this item.
The public hearing was
10 Commission: Yvonne Beckman, Antoinette
11
12
13
14
15
16
17
20
Moved by Mayor Stoddard,
Resolution No. 191-15-14530
addressed the
to approve
consecutive years, with
Co. for janitorial services as
21 seconded by Commissioner Welsh, the motion to approve
22 Resolution No. authorizing the City Manager to enter into an agreement with
23 Granicus, Inc., through a City of Delray Beach piggyback agreement, RFP #2015-27, to enable
24 the public to view public meetings, passed by a 5 -0 vote:
25
Yea:
CITY COMMISSION MINUTES
November 17, 2015
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
6
3
4
5
6
7
8
11
Nay:
Commissioner Edmond
Commissioner Liebman
None
10. A Resolution authorizing the City Manager to enter into a three-year
agreement with an option to renew with Toro Pest Management for Green
Pest Services. 3/5
(City Manager-Public Works)
Moved by Mayor Stoddard, seconded by
Resolution No. 193-15-14532 authorizing the City
agreement with an option to renew with Toro
passed by a 5 -0 vote:
Yea:
the motion to approve
into a three-year
Pest Services,
12 and the following individual(s) addressed the
13 Commi~;sia'n
14
15
16 Resolution No . .L,,~f-.L:
17 agreement with an optidjt
18 of the Fire Alarm System
19
Yea:
CITY COMMISSION MINUTES
November 17, 2015
seconded by Commissioner Welsh, the motion to approve
or;";n,,, the City Manager to enter into a three-year
ew with ARca Electronics for the maintenance and monitoring
Gibson-Bethel Community Center, passed by a 5 -0 vote:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Edmond
Commissioner Liebman
7
3
Nay: None
12. A Resolution authorizing the City Manager to enter into a three-year
agreement with an option to renew with Southern Waste Systems for the
removal and disposal of non-hazardous waste. 3/5
(City Manager-Public Works)
4 Moved by Mayor Stoddard, seconded by Commis.sior an, the motion to approve
into a three-year 5 Resolution No. 195-15-14534 authorizing the City IV"In~",
6 agreement with an option to renew with Southern for the removal and disposal
7 of non-hazardous waste, passed by a 5 -0 vote:
8
11
12
13
14
15
16
17
18
Yea:
Nay:
Nay:
explaining the concept they will be
Mayor Harris, the motion to approve
approval to permit a general restaurant at 5801
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Edmond
Commissioner Liebman
None
14. A Resolution for special use approval to permit a general restaurant at 5840
SW 71st Street (Commercial Space -102). 4/5
(City Manager-Planning & Zoning)
CITY COMMISSION MINUTES
November 17, 2015
8
1 Mr. Williams presented this item, followed by Jerry Proctor, attorney for the
2 applicant.
3
4 Applicant Scott Silver also addressed the Commission.
5
6 The public hearing was opened and the following individual(s) addressed the
7 Commission: Yvonne Beckman
8
9 Moved by Mayor Stoddard, seconded by CO~"';CC n, the motion to approve
general restaurant at 5840 10 Resolution No. 197-15-14536 for special use approval
11 SW 71st Street (Commercial Space -102), passed
12
Yea:
Nay:
15
16 by Mr. Proctor representing the
17 appli
18
19 and the following individual(s) addressed the
20 Com~;I'oc;,,;
21
22
23 and for the ap
24
25
Mayor Stoddard to waive the parking fees for the first year
amount on the second year. Seconded by Commissioner
CUIIIIUlld).
26 Moved by Mayor Stoddard, seconded by Commissioner Liebman, the motion to approve
27 as amended Resolution No. 198-15-14537 approving a special exception waiving strict
28 compliance with the provisions of the Hometown District overlay parking requirements, for a
29 general restaurants at 5840 SW 71 Street (Commercial Space -102)' passed by a 4 -1 vote:
30
Yea:
CITY COMMISSION MINUTES
November 17, 2015
Mayor Stoddard
9
3
Nay:
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
16. A Resolution for special use approval to permit a general restaurant at 5840
SW 71st Street (Commercial Space -101) 4/5
(City Manager-Planning & Zoning)
4 Moved by Mayor Stoddard, seconded by the motion to approve
neral restaurant at 5840 5 Resolution No. 199-15-14538 for special use anl1rnva"
6 SW 71st Street (Commercial Space -101), pa
7
10
11
12 and
13
14
15
17.
16 as amended
17 compliance with the
Yea:
Nay:
18 general restaurants at
19
:12
Yea:
Nay:
CITY COMMISSION MINUTES
November 17, 2015
''''\fin!>" strict compliance with the
parking requirements, for a
(Commercial Space -101). 4/5
waive the parking fees for the first year
second year. Seconded by Commissioner
seconded by Commissioner Welsh, the motion to approve
I-i"':>':>:> approving a special exception waiving strict
Hometown District Overlay parking requirements, for a
1 Street (Commercial Space -101), passed by a 4 -1 vote:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
10
1
18. A Resolution approving a special exception to construct a 5 story Large Scale
Development at 6201 Sunset Drive within the Transit Oriented Development
District Mixed Use-5 "TODD MU-5" zoning district. (Deferred 10/06/15) 4/5
(City Manager-Planning & Zoning)
2 Mayor Stoddard read the Quasi-Judicial warning, followed by the swearing of the
3 speakers. Planning Director Williams presented this item.
4
5
6
7
8
9
Applicant Fernandes addressed the Com
Attorney for the applicant, Tucker Gibbs
Traffic Engineer Juan Espinoza was available to
10 answer questions by the Commission.
11
12 The public hearing
13 Commission: Yvonne Beckman,
14
15 The Commission
16 surrounding the and
17 Plummer & Associ;3te!
18
19
20
21
22
23
24
25
26
27
2~
Use-5 '
Nay:
ressed the
on of the traffic lanes
from the traffic study by
of the eastbound left turn
;lenlgttl". Commissioner Liebman
im,orn,vpments as recommended by the
unanimously approved.
llissioner Welsh, the motion to approve
'xcE!ption to construct a 5 story Large Scale
the Transit Oriented Development District Mixed
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
19. A Resolution approving the construction of more than two stories on the
Madison Square site for the Madison Square affordable housing project
pursuant to Section20-3.5(D)(1) and other applicable provisions of the City's
CITY COMMISSION MINUTES
November 17, 2015
11
1
2
~
7
(City Manager-Planning & Zoning)
This item remained as unfinished business.
P. ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S)
8 The Commission discussed the
9 originally scheduled period, starting Monday,
10
11
12 amended Ordinance No. <'.J··.L.J-<.,eJ.L
13
14
15 candidates; providin
16 notification, pa!;sel:H
17
18
~8
21
I ally approving the
-pm,hpr 4, 2015.
22 The public hearing was opened and the following individual(s) addressed the
23 Commission: Brad Cassel
24
25 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve
26 Ordinance No. 26-15-2232 relating to the City's 2015 fiscal year; amending the budget to take
CITY COMMISSION MINUTES
November 17, 2015
12
1 into account an increase in the Debt Service Fund Appropriated Amount, passed by a 5 -0
2 vote:
3
6
7
~
12
13
Q.
14 An
15
16
17
22.
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Edmond
Commissioner Lif'brr1<,"
None
An Ordinance Adopting The City of
Comprehensive Plan Future La
Transmittal To The Florida
Text Amendments to the
And Authorizing
Agencies.
(Mayor Stoddard)
This item remained as
Nay:
ssioner Welsh, the motion to approve
nd Development Code, Article VIII Transit
" Section 20-8.2, "Definitions," to amend vertical
o vote:
Mayor Stoddard
Commissioner Welsh
Commissioner Edmond
Commissioner Liebman
None
24. An Ordinance Adopting a Small Scale Amendment to the Future Land Use Map
of the Comprehensive Plan, amending the designation of the Sylva Martin
Building and a parking lot on the City Hall property located at 6130 Sunset
Drive from Parks and Open Space to Transit Oriented Development District
CITY COMMISSION MINUTES
November 17, 2015
13
1
2
4
5
25.
(TODD).
(Mayor Stoddard)
This item remained as unfinished business.
An Ordinance amending the Official Zoning
Preservation Overlay (HP-OV) in the Transit
(TODD-PI) for the Sylva Martin Building I
Drive.
(Mayor Stoddard)
6 Moved by Mayor Stoddard, seconded by
7 An Ordinance amending the Official Zoning
8 (HP-OV) in the Transit Oriented De'vei<Dornellt
9 located at approximately 6130 Sunset Drive,
10
Yea:
11
B
5/5
Map to establish a Historic
riented Development District
approximately 613D Sunset
3/5
the motion to approve
'.re';er'v~tion Overlay
Martin Building
14
15
16
17
18
this item, approving the following amendment as
. is ordinance is applicable to all applications for permits,
and business tax receipts, filed after November 17, 2015."
19 Moved by Mayor Stoddard, seconded by Commissioner Edmond to approve the
20 above-referenced amendment as recommended by Mr. Held. The motion passed unanimously.
21
22 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve
23 as amended An Ordinance amending the City of South Miami Land Development Code, Article
24 II, "Definitions," Section 20-2.3, "Definitions," to add definitions for "Variety Retail" and "Retail
·CITY COMMISSION MINUTES
November 17, 2015
14
1 Outlet -Off-Price Retail," and Article VII, "Hometown District Overlay Ordinance," Section 20-
2 7.12, Permitted Uses," to provide that such uses shall not be permitted in the Hometown
3 District Overlay, passed by a 4 -0 vote:
4
9
10
H
13
14
U
17
18
19
~~
22
23
Yea:
Nay:
Mayor Stoddard
Commissioner Welsh
Commissioner Edmond
Commissioner Lieb
None
R. ORDINANCE(S) FIRST READING(S)
27. An Ordinance amending La
correct a scrivener's error
Schedule.
(Mayor Stoddard)
This item remained as u
28.
Use
3/5
" Section 20-4.4, "Off-
Requirements," to create
parking requirement for
Article III, "Zoning Regulations, Section 20-3.5,
" and other applicable provisions, to adjust the
e Specialty Retail SR zoning districts for affordable and
projects north of US 1 and within the Community
boundaries as they existed on October 14, 2015.
This item remained as unfinished business.
S. ADJOURNMENT
CITY COMMISSION MINUTES
November 17, 2015
15
1
Attest
Maria M. Menendez, CMC
City Clerk
CITY COMMISSION MINUTES
November 17, 2015
Approved
16
Philip K. Stoddard, PhD
Mayor
To:
Date:
From:
Re:
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
November 17,2015
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering Nov 3 -Nov 15, 2015 which are
hereby submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
Finance:
Finance continues working on closing FY 2015. The Auditors are scheduled to be on site on the
first week of December to begin their fieldwork part of the audit.
Finance continues to hold on the installation of the new upgrade to the City's ONESolution Finance
program until the City's New Virtualization server is installed. Finance continues to trouble shoot
any issues related to the City's ONESolution finance system. Finance continues to monitor the
different department's issues and help correct those matters.
Finance continues to update and trouble shoot issues related to the City's website. Just recently,
the City completed redirects for each department to use versus the long https address.
Finance is working to complete the October 2016 budget to actual report and check register.
Once the reports are available, finance will upload the reports to the City's website and provided
to all department heads.
Management Information Systems:
The County continues revamping all of the City's network circuits to accommodate the new
systems IP addresses. Moreover, Miami-Dade County is currently completing the network
configuration which includes streamlining the City's phone lines and redesigning the IP Addresses.
-2 -City Manager's Report to the Commission -November 17, 2015
Finance continues to monitor the Wi-Fi system to make sure connectivity remains steady. Finance
has received an additional 12 modems and are currently installing them and is scheduled to be
installed before the end of November of 2015.
Finance along with procurement is working to upgrade the City's current video and sound system.
Procurement has partially received the new equipment and is working with Atlantic Broadband on
the installation of a new 501 encoder. The main objective is to have consistent, uninterrupted
audio throughout an entire broadcast.
Parking:
Finance has completed the upgrade of the IRIS system which replaced the EMS system. Parking is
now able to run the needed occupancy reports that Planning is requesting. Finance along with
parking is now able to better reflect certain occupancy rates for zones and space numbers.
Finance will be providing useful reports to planning.
Parking continues stripping parking spaces throughout the City which will be converted to paid
parking. Moreover,as Parking completes the striping at other certain areas, parking will install
parking meter heads.
Procurement Division:
Appraisal of Inventory Assets: The annual inventory of City assets was completed the week of
November 2. A draft report is expected within 3 -4 weeks from the City's contracted vendor,
American Appraisal.
RFP -Resurfacing Tennis Courts at Dante Fascell Park: The RFP closed on October 26, at 10 AM.
Three proposals were received, however all bids were rejected. Staff determined there were
inconsistencies with each proposal and therefore, recommended rejection. The project will be re-
bid within the next few weeks.
RFP -Solar Panel Installation for City Residents: The RFP closed on November 2 at 10 AM. Two
proposals were received and are under evaluation.
RFP -Solid Waste Collection & Disposal Services: In accordance with Resolution 177-15-145516,
the RFP has been withdrawn. Vendors who attended the Pre-bid meeting were advised of this
action and, the Resolution was posted on the City's website; "Bids and RFP" section, and Demand
Star.
Parks Utility Vehicle: Solicited a utility vehicle quote for the Parks Division through the Florida
Sheriffs Association bid. The piggyback contract is scheduled for the November 17 Commission
meeting
-3 -City Manager's Report to the Commission -November 17, 2015
Granicus Renewal: The current Granicus agreement expires February, 2016. Procurement
evaluated multiple options, including issuing an RFP, and reviewed numerous existing government
agreements and determined the City of Delray Beach's effective contract to be the City's best
solution. The piggyback agreement is scheduled for the November 17 commission meeting.
Automated Parking Pay Stations: The Parking Division is planning to purchase wifi enabled
automated parking pay stations. Procurement evaluated multiple options and reviewed numerous
existing government agreements and determined the City of Miami Beach's effective contract
with T2 Systems to be the City's best solution. The piggyback is scheduled for the November 17
commission meeting.
Parking Pay Station Agreement: The City utilizes cell phone payment technology with Verrus
Mobile Technologies to support our parking pay stations. The 5-year agreement, through a City
of Fort Lauderdale piggyback, expires November, 2015. Procurement has determined the City of
Fort Lauderdale's effective contract to be the City's best solution for a replacement contract. An
agenda item is being prepared for the December 3 meeting.
Purchasing Ordinance: Continue working with the City Attorney to complete a draft Purchasing
Ordinance. Once completed, the Purchasing Ordinance will be forwarded to the City Manager for
approval. The final document will be placed on an upcoming Commission Meeting for approval.
CODE ENFORCEMENT
Following are highlights for the City's Code Enforcement Division November 02 -14, 2015:
I. Bi-Weekly Statistics:
a. Issued 65 Courtesy Civil Infraction Notices (CClNs).
b. Issued 13 Notices of Civil Infraction (NOCls).
c. Handled 10 complaints.
d. Conducted 62 proactive Inspections.
e. Conducted 50 re-Inspections.
f. Closed 22 cases.
g. Removed 9 illegal signs from the City.
h. Handled 0 graffiti tags.
i. Reviewed 65 building permits.
j. Assisted 30 counter walk-ins.
k. Handled 2 abandoned vehicle issues.
-4 -City Manager's Report to the Commission -November 17, 2015
II. Fines & Fees Collected:
Total amount collected through November 30, 2015: (Amount will be provided at end of
month)
III. Local Business Tax Compliance Office:
For the period of November 02 -14, 2015
Total number
a. NEW BTRS ISSUED (37)
b. NEW LIENS ISSUED (18)
c. INSPECTIONS CONDUCTED (87)
d. NEW BTRS REVIEWED (17)
Reports, additional items
a. FL League of Cities Report
b. Miami Dade County Report
c. Towing Companies Inspections
d. Solid Waste Enclosure Requirements Notices
Total amount collected
$ 10,595.73
$ 1,980.00
e. Inspecting & Printing Second Renewal Notices BTRs/LiCs
IV. Special Project(sl performed by the CE Division:
a. Performed three (3) illegal sign sweeps citywide during the period.
b. Prepared for Special Magistrate hearing scheduled November 19, 2015.
c. Processed over 700 Second Renewal Notices Business Tax Receipts/Lics.
The following are the accomplishments for the Police Department for the time period October
19th through November 1St", 20 15:
Chiefs Office
• "Staff Own-A-Zone" program yielded 60 citizen and business contacts throughout the City;
• Safe Streets Halloween was conducted on October 31" with no reported incidents;
• Chief Landa and Assistant Chief Fata attended the International Association of Chiefs of
Police conference in Chicago, Illinois;
-5 -City Manager's Reportto the Commission -November 17, 2015
• Attended the Drug Free Coalition meeting on October 19th;
• Attended the Mango Terrace meeting on October 22,d which was sponsored by
Commissioner Bob Welsh;
• Attended the two Tree Lighting ceremony meetings during this period;
• New hire completed process and was scheduled to begin November 2,d;
• Assistant Chief Louis Fata attending Leadership school at Harvard University in Boston;
• Channel 4 news story regarding car hopping continued trend.
Uniform Patrol Division
• There were a total of 28 arrests, 8 were felony arrests, 17 were misdemeanor arrests and
3 were for warrant arrest. Of those mentioned, 5 were narcotics related.
• Another new Police Officer was hired and is the newest addition to the Uniform Patrol
Division. He has been scheduled to start in his field training phase.
Professional Standards Division and Training
• Training has begun with new officer;
• Active shooter training is being coordinated with local area schools and with Parks and
Recreation;
• Coordinating active shooter training at City Hall over the course of the next few weeks;
• Conducted orientation and training with new hire.
Criminal Investigations Division
• C.LD. is conducting narcotics investigations and has made 06 narcotics related arrests.
• C.I.D. made a commercial burglary and robbery arrest closing two cases. Both cases were
DNA cases.
• C.LD. detectives patrolled both the shopping areas and residential areas to deter
residential and vehicle burglaries.
• C.LD. members have been attending a variety of training to enhance their knowledge and
skills.
-6 -City Manager's Report to the Commission -November 17, 2015
Services Division
Fleet Management, Records Management, Quarter Master, Property & Evidence Management;
• Revised filing system to categorize and efficiently store property and evidence in the
Property Room is currently being implemented.
• Going through closed cases and sending out certified letters to owners for claiming
property. Currently 106 items have been returned to owners since computerized
inventory implemented.
• Currently 858 items have been destroyed pursuant to Florida State Statue. Since
computerized inventory implemented.
• Quartermaster module being implemented for better tracking and assignment of police
issued equipment.
• Patrol Suv 15-1 I has been issued to Officer Johnson.
• Request for new vehicle quotes sent to DSS, awaiting response.
• Responded to 3 records requests.
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
Twin Lakes Drainage Improvements: Contractor was approved via resolution for Area 1 and 2 of
the project. Contractor is expected to begin the work in January 2016.
Bus Shelters: A resolution was approved. We are proceeding with the four shelters along Church
Street/ SW 59 Place.
SW 42 ST Design for Roadway and Drainage Improvements: A purchase order was issued. A
Notice to Proceed is being provided to the contractor.
SW 43 ST Sidewalk Repair: Work is significantly complete.
Swale Trench Repair: A purchase order was issued. A Notice to Proceed is being provided to the
contractor. Contractor is waiting for utility clearances to mobilize.
-7 -City Manager's Report to the Commission -November 17, 2015
SW 78 ST Design for Roadway and Drainage Improvements: Shop drawings were submitted by
the contractor for review and approval. The consultant reviewed and approved the shop drawings.
Right off Way permit package is being evaluated by PW.
Citywide Sidewalk Uplift Repairs: The downtown area was completed. Public Works requested ,
for the CRA to be evaluated.
Sunset Drive Roadw;3y Improvements Ph. V: Milling and resurfacing is complete. Thermoplastic
paint is complete. Irrigation system is complete. Patch on left turn lane onto SW 6th Avenue will
be repaired by MDC forces.
Road Resurfacing on SW 60th Place and SW 64th Terrace: Work is completed. Thermoplastic paint
is pending.
Police Fueling Facility Improvement: The project is complete.
Striping: PW received the resolution from the Clerk on September 4, 2015. A proposal was
received for the striping of Sunset Drive, in the downtown area. A Notice to Proceed was given to
the contractor.
Median Landscaping along US1: Project being coordinated with FDOT. Attended a meeting with
FDOT on June 23, 2015. Pending next submittal from the FDOT consultant.
Pinecrest Villas Traffic Calming Design: The 90% design plans were submitted to MDC for
preliminary review. Comments were received from the County. Surveying continues in an effort to
attain concurrency results for as many traffic calming devices as possible.
Twin Lakes & Bird Estates Traffic Calming Design: Miami Dade Public Works approved as noted
the set of plans. Resident concurrency is under review by the County.
SW 60th Avenue Traffic Calming: A survey was redistributed to the residents for concurrency. As
of today, the result of the surveys does not meet the 2/3 required concurrency criteria as per
MDC.
Mango Terrace Traffic Calming: Contractor was approved in the last commission meeting.
Coordinating to issue the Notice to Proceed. Contractor provided work schedule. Preconstruction
meeting to be held the week of October 19, 2015. Contractor is planning to mobilize in the week
of November 30, 2015.
Manor Lane Traffic Calming: Project is complete.
-8 -. City Manager's Report to the Commission -November 17, 2015
Street Name Signs: Installation of signs is complete in the downtown area. Contractor provided a
fee estimate to replace the blades on SW 74th Street to include "Richard D'Barry". The installation
of new signs along Sunset Drive is underway. The next area for the installation of signs was
defined south of the Downtown area, between US 1 and SW 5ih Avenue. It has approximately 64
sign assemblies. The designated street names signs, by resolution, are being evaluated.
City Welcome Signs: A resolution was approved by commission. The consultant received the
Notice to Proceed.
Sanitary Sewer Master Plan: A resolution was approved by commission. The consultant received
the Notice to Proceed.
SW 64th Street: A proposal for an environmental phase study was requested from a consultant.
The study is being requested to fulfill the requirement for a grant. A resolution will be presented in
a future commission meeting for approval.
Street Lights (Cobra Heads) on 67th Street: Pending further instructions.
Public Works
(Below are completed work orders that go beyond the day to day requests & duties).
• Public Works Street Division cut down several pine trees at Dante Fascell Park in conjunction
with the Parks Department.
• Painted 5 benches and 8 garbage enclosures on 73 Street as part of the Downtown
Improvement Project.
• Pressure cleaned clock tower at City Hall as requested by the PW Director.
• Delivered and set up barricades and bike racks for the WHEELS Event.
• Collected illegal dumping on Commerce Lane as requested by Code Enforcement.
• Repaired traffic sign at 4200 SW 62 Avenue as requested by Police.
• Filled pot holes throughout City streets as requested by PW Director.
• Replaced 10 damaged garbage containers as requested by Residents.
• Paint 4 guardrails in front of canal as requested PW Director.
• Filled 7 Trash Holes with R.A.P as requested by residents.
• Completed Palmer Parks office repairs: Installed sheet rock, prime & paint walls, installed new
AIC unit, installed 4 20amp electrical outlets, installed electric timer for exterior lighting,
installed TV, installed tile, installed 2 new ceiling lamps, installed 1 electrical circuit & installed
door to the office as requested by Parks.
• Changed all light timers due to Daylight Savings.
• Reset breaker for offices at the Community Center as requested by Parks on an emergency
basis.
• Cleaned AIC conduit, vents and coil at the Community Center as requested by Parks.
• Replaced 3 damaged ceiling tiles in front of the Finance Department as requested by Finance.
-9 -City Manager's Report to the Commission -November 17, 2015
• Drilled a hole in the CFO's desk for computer cables on the new computer stand as requested
by the Chief Financial Officer.
• Replaced A/C Belt for the AjC unit in the Commission Chambers as requested by the PW
Director on an emergency basis.
• Repaired to 2 benches located by 5724 Sunset Drive as requested by the PW Director.
• Reset 12 GFI outlets in the Downtown Area for Holiday Lighting per PW Director Night
inspection.
Parks and Recreation:
Administration
Recreation Staff Training: On Friday, November 13th , seven (7) recreation staff attended the
School Safety and Violence Prevention Conference at the University of Miami. Staff attended
lectures and participated in activities on problem solving, educational opportunity and access and
understanding and supporting victimized students.
PARKS
Dante Fascell Park Drainage Improvements
• Project complete.
Concession Stand Renovations
• Shop drawings currently being reviewed for approval by city staff and consultant,
Chisholm Architects.
• Contractor will have 60 working days to finalize all work/construction from date of
Notice to Proceed.
Tree Maintenance
• Maintenance was recently conducted at Marshall Williamson Park, Murray Park and
Dante Fascell Park.
• Staff is currently waiting for city commission approval for the removal of 18
Australian pine trees at Dante Fascell Park, Fuchs Park and South Miami Park.
Resurface Clay Tennis Court
• Bids rejected by City Manager.
• City staff will consult w/ top vendors and resubmit solicitation.
JRE Lee School-Basketball Courts
• P&R Director sent an alternative parking plan to Miami-Dade School Board for the
joint use of the outdoor basketball courts.
-10 -City Manager's Report to the Commission -November 17, 2015
RECREATION
After School Program
• Participants in the After School Program are learning the art of dance and music.
Four (4) days each week ArtSout~ instructors teach program participants how to
make music and dance to the beat.
• Students from the University of Miami's Socially Engaged Art class, volunteer every
Thursday with the After School Program. Volunteers have been teaching our youth
various techniques and mediums to create fun pieces of artwork.
Football
• Four (4) football teams will be playing in the Super Bowl on Saturday, November
14th at Tropical Park. This weekend's winners will go to the Orange Bowl.
• Cheerleading squads will be supporting the football teams this weekend.
Senior Happenings
• November 6th
, Care Plus hosted a Bingo tournament. Forty (40) seniors attended
and enjoyed the event.
• Barry University medical students visited the seniors to perform blood pressure
screenings and blood glucose testing on November 13 th •
Aquatics
• Murray Park Aquatic Center is scheduled to host two (2) Lifeguard Certification
Courses this off season. The first class will take place January 4th_7th . After
completion of the four day skills and classroom training program, participants will
be able to prevent, recognize and respond to aquatic emergencies.
ACTIVITIES & EVENTS
• Safe Streets Halloween (10/31) -There was no shortage of things to do at this
year's Safe Streets Halloween. An estimated 2000 people participated in this free
family-friendly event all festively dressed to have Spooky fun time. The event
featured games, DJ entertainment, vendor booths, a haunted house, picture booths
and a ton of free candy.
• Service Project (11/14) -In partnership with South Miami Hospital and ArtSouth,
Parks and Recreation will lead two volunteer service projects. Volunteers will be
painting a wall mural at Murray Park and spending time beautifying All American
Park.