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Res No 189-15-14528RESOLUTION NO.:189-15-14528 A Resolution authorizing the City Manager to award a nine-month contract to Montoya Holdings for the City's Senior Program weekend delivery meal service. WHEREAS,the CityofSouth Miami ParksandRecreation Department manages the Senior Programat the Senior Center,locatedat 6701 SW62AvenueSouth Miami,FL 33143;and WHEREAS,Miami-Dade County OfficeofManagementandBudgethasrecentlyinformed the city that grant fundingforthisprogram will bereduced to the amount of$13,800 through June30,2016; and WHEREAS,the program willprovide two (2)prepackagedmealseach weekend to approximately sixty-five(65)senior residents at the HUDSenior Center for thirty-nine (39)weeks, which totals 5,070 meals. WHEREAS,the City issued an Invitation to Quote ("ITQ")#PR2015-26 on Thursday,August 20, 2015;two (2)submittals were received.Montoya Holdings was the lowest bidder and isin compliance with the terms of the ITQ. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT: Section I.TheCityManagerishereby authorized to enter intoanine-month contract with MontoyaHoldingsin the amount of $11,103.30 fortheCity'sSeniorProgram weekend deliverymeal service.Acopyof the agreement is attached. Section 2.Severability.Ifanysectionclause,sentence,or phraseofthisresolutionisforany reasonheld invalid or unconstitutionalbya court of competent jurisdiction,the holding shall not affect the validityof the remaining portions ofthis resolution. Section 3.Effective Date.This resolution shall become effectiveimmediatelyupon adoption by vote of the CityCommission. PASSED AND ENACTED this^th day of November t 2015 1AY< COMMISSION VOTE:5-0 MayorStoddard:yea ViceMayorHarris:yea Commissioner Edmondyea Commissioner LiebmanYea Commissioner Welsh:Yea 4ifLttSouth'Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: From: Via: Date: Subject: Background: Vendors & Bid Amount: Expense: Attachments: TheHonorableMayor&Members of the City Commission Steven Alexander,City Manager Quentin Pough,Director of Parks&Recreation November 17,2015 Agenda Item No.:.•z A Resolution authorizing the CityManagertoawarda nine-month contract to Montoya Holdingsfor the City's Senior Program weekend delivery meal service. The City of South MiamiParksand Recreation Department manages the Senior Programat the Senior Center,located at 67Q1 SW62 Avenue South Miami,FL 33143.Miami-DadeCountyOffice of Management and Budget has recently informed the city that grantfundingforthisprogramwillbe reduced to the amount of $13,800 through June 30,2016. Theprogramwillprovide two (2)prepackaged meals each weekend to approximately sixty-five (65)senior residents at the HUD Senior Center for thirty-nine (39)weeks,which totals 5,070 meals.Mealswillbe delivered on Friday to each residents unit.Eachmealis designed bya licensed nutritionist with appropriate portionsizesfor adults. TheCityissuedanInvitationto Quote ("ITQ'')#PR2015-26onThursday,August 20,2015;two (2)submittals were received Montoya Holdingswas the lowest bidder andisin compliance with the terms of the ITQ. Pleasefind below a breakdown of all submitted proposals. Term ILS Group Montoya Holdings Oct.1,2015 -June 31,2016 $13,384.80 $11,103.30 Amount not to exceed $11,103.30 Resolution for approval Invitation to Quote Pre-BidSignin Sheet Proposal Compliance Summary ILS Group &Monto Email SunBiz -ILS Group Articles of Incorporation Demand Star Results Miami Daily Business Review South^Miami •n«chyo*"*uasaki itvu% SUBMITTEDTO;"QtyOerk NAME: ADDRESS: CITY/STATE: PHONE: NON-MANDATORY PRE-QUOTE MEETING: QUOTE SUBMISSION REQUIREMENTS: Quotes submitted after10AMontheduedatewill notbe accepted unless otherwise specified inthe quote document ofatimechange.All quotes(One hard copyandone digital copy)will be submitted tothe City Clerks Office ina sealed envelope.The label ontheonthe envelope needs to readasfollows: aty of South Miami Maria M.Menender,CMC 6130 Sunset Drive South Miami,H.33143 ProjectName:Catering Weekend Mealsfor Seniors Mustinputprojectname.If label doesnothaveallinformation aboveyourquotewill notbe accepted. INSURANCE REQUIREMENTS: The CITY'S insurance requirements areattached(Exhibit 1).Asa condition of award,the awarded vendor must provide a certificate ofinsurancenamingthecityas additional insured. AFFIPAVrrS REQUIRED WITH SUBMITTAL:(Exhibit 2) Respondentsmustcompleteandsubmitwithyourquoteaffidavitsprovidedin Exhibit 2. CONTRACTS REQUIRED WtTH SUBMITTAL /Exhibits 31 Respondents must complete andsubmitwithyourquote,Exhibits3 QUESTIONS: Any Requests for additional information or questions must bein writing,emailed by10AM local timeonWednesday,September 2,2015 tothe attention ofMr.Steven Kulicfc,PurchasingManagerat sJmUck@southmiamffl.gov. .REFER TO "SCOPE OF SERVICES,Attachment A,B,C "COPY ATTACHED Maria Menendez,CMC 6130 Sunset Drive Miami,Florida 33143 305-663-6339 CITYOF SOUTH MIAMI INVFTATION TOQUOTE ITQ#PR2015-26 LUMP SUM PROPOSAL Wednesday,September 2,2015 at10AM PROJECT: ADDRESS: CITY/STATE: ISSUE DATE: E-MAIL: DUE DATE: Catering Weekend Mealsfor Seniors 6701SW 62 Avenue SouthMiami,Fl 33143 Thursday,August 20,2015 skulickOsouthmiamifi.gov. Tuesday,September 8,2015 at10 AM item Number Item Description Unit Price Oty Annual Amount Year One October L 2015 -Seotember 30.2016 ''.•*'j --»^•5*0' Op^onYear#l atChv Manager's Discretion ''i -*""!vaar I l OntionYeartt at Otv Manager's Discretion 'H'V-"i!!"^'S0.' Option Year #3 atOtv Manager's Discretion «,C^r '-•>y^330>X OotJon Year #4 at Otv Manager's Discretion 's I .7-f •J?I30^t,1 7 ^'*;;;^'tv'> ;;';'•;.;.yY V :>-'.-.••'.\-.''~-;'•'.'•.••'';•'••:J;::'':':'t:-.'-••*'••.X*''^;::\.f'>^:-.'^-'-:C :l-:-:./'yi:£•:•&•~:'•/•',..tltlHPSWMfniTJU. Non-Mandatory Pre-Quote Meeting Is scheduledWednesday,September 2,2015 at10AMatOty Hall Chambers,6130 Sunset Drive, SouthMiami,FL 33143.DeadBne to submit is:Tuesday,September 8,2015 at10AM Print/Type Name: Signature:^^^^__^^__^^_^^_^^^__^__^__ E-mail: Rrm Name:___^____^_ Address: Date: Fax: F.EJ.N.No.:. City: THEEXEOITION OP TI0S R3HM 03NSTnifni5THE Ifl^QUIVOC^ RENOKTHEPROPOSAL KON-ftESPCNSIVL THEOTYMAY,HOWEVBl INnSSOLE DISCRETION,ACCffTANTPROPOSAL THATWCUIDB AN EXEOmDDOOIMEOTWHICH UNIQ^ Cn>*RH^ESTFOTOWTES 6 FOR TKf LOWESTAND MCHTl^PCNSra Bid Submittal Checklist Price Proposal Sheet Copyof annual Inspection report fromFlorida Department of Health Submit proof of registration with the State Department ofElderAffairs Exhibit#1Affidavits and Forms Submission Requirements .Local Business Tax receipt issued by Miami Dade County or government entity having jurisdiction where the business is located Copy of Food Management Certificate .Copy of Department of Business and Professional Regulations Certificate Samples of the tray,seal,label and carton used to package the food Failure to submit any of the following items listed above will render your proposal non-responsive. Scope of Services: The purpose of this ITQ is to solicit quotes fromqualified catering companies.Beginning October 1,2015,the City'sParks and Recreation Senior Program will provide two (2) prepackaged mealsfor approximately sixty-five (65)residents at the HUD Senior Center every Friday.The program will provide approximately 130 meals to 65 senior residents at the HUD Senior Center every Fridayfor52 weeks,which totals 6,760 meals during the contract period. Total grant budget:$18,400.00 annually The meals are to be delivered to the individual units occupied by seniors residing at the Senior Center.(Exhibit#6).Quote istobe submitted by "Per Meal"and "Lump SumTotal"for the duration of the contract. This contract will be effective October 2015until September 30,2016 (Exhibit#3,Contract). At the discretion of the City Manager,the contract maybe extended for four (4),one-year options-to-renew. Scope of Services Attachment A Food Specifications SODIUM CONDIMENT No salt,accent,or any other sodium condiment should be used in preparation of food. FOOD SPECIFICATIONS Thefollowing items must be supplied as specified: A.Vegetables a.Vegetables shallbe frozen,not canned. B.Salads a.Tossed salad shallbeas indicated on menus or other items as specified on menu cycle. b.Salads made with mayonnaise shallarrive at 40 degree F temperature C Milk/Dairv a.Milk must befluid,1%lowfat,pasteurized,fortifiedwithVitaminA and D. b.Allmilkistobeiced.Theicemustbeinasolid state at timeofdelivery.Milk shallbepackediniced,in clean/closed thermal containers not containing cracks. Milkshallbe packaged in8 ounce cartons.Cheese must be natural or processed withnot more than3.9%moisture.Cheesefoodisnot acceptable.Yogurt must below fat and may contain artificial sweeteners and flavors. D.Bread a.All bread,cereal,cracker,andcookieproductsmustbe made withwholegrain, enriched flourormealas the primaryIngredient.No trans fatallowed E.Fruit a.All fruits,juices,and vegetables mustbe USDA GradeA/Fancy.Fruitsmaybe canned (except where freshisindicatedonmenu)andmustbepackedinlight syrup,water ornaturaljuice.All fruitjuicesmustbe100%full-strength and pasteurized.All freshbananasaretobedeliveredoneday prior green tipped. F.Meat a.Meat,poultry,andeggsmustbe procured from USDA inspected facilities. Ground chuck and luncheon meats must be at least 85%lean.Luncheon meats and frankfurters (If byspecialrequest)mustcontainnovarietymeats.Chicken mustbe USDA GradeAandfromfryerswithweightofnolessthantwo(2) pounds,4 ounces.Choppedham,chickenroll,andturkeyroll cannot beused. TunamustbeGradeA,chunklight,packedin water and mustbe U.S. Government inspected.Eggs mustbe USDA GradeA.FishmustbeIcelandiconly andbear USDC and U.S.GradeAshieldon packaging;batter mustbecrunchy typebreading.Peanut butter mustbemadefromGradeA peanuts andofa smooth,thick consistency G.Margarine a.Margarine is to be supplied incaselotsto each site forusewith breads and as vegetable seasoning.Margarine must be100%canola or canola oil combination. No trans fat allowed H.Soup a.Soups shall below sodium I.Coffee a.Regular coffeedecaffeinatedcoffee,teabagsand "Cuban"styledcoffeewillbe deliveredinbulklotsinadvancebythesuccessfulbidderso that they canbe prepared by the facility's staff in time for the meals.Quantities willbe determined bythemenusandthenumberofservingsrequestedbythefacilities J.Cereals a.All drycereals will belowsodium,lowsugar,and individually boxed.All cookies orcrackerswillbeindividuallypackagedin the quantityrequired to be served to eachclient.All milkwill bepackagedineight(8)ounceleakproofcontainers.All juiceswillbe packaged in four (4)ounce leak proof containers.Freshfruitswill be packaged inbulk containers.Items that are tobe served with breakfast are requiredtobedeliveredon the precedingbusinessday that the center isopen. miamidade.gov July 25,2012 Ms.Jennifer Korth Grants &Sustainable Initiatives Administrator Cityof South Miami 6130 Sunset Drive Miami,FL 33143 ManagementandBudget Grants Coordination 111 NW 1st Street*19th Floor Miami,Florida 33128 T 305-375-4742 F 305-375-4049 RE:Distribution of "Pink Slime'1Meat Products by County Funded Programs Dear Ms.Korth: On June 5,2012 the BoardofCounty Commissioners passed Resolution #R-478~12,which prohibits Miami-Dade Countyfromcontractingwith any food program that uses meat products thatcontain "pink slime"—low-grade beef trimmingscommonly added togroundbeef.The Countytookthatactionin response to customer concerns regardingpossiblehealthrisks. To prevent a contractual compliance issue,noworin the future,the Officeof Management and Budget-Grants Coordination (OMB-GC)is urging allitsfooddistributionserviceprovidersand meal service providersthatreceiveGeneralRevenuefundstoimmediatelydiscontinueusing meat products thatcontain those low grade beef trimmings.We will contact youagain once the County Attorney's staff detennines the process that programs must followtoconfirm that they are notusing "pink slime"in the foodor meals thattheydistribute. YoumayobtainanelectroniccopyofResolution #R-478-12 at the following Web address: htto://www.miamidade,qov/aovaction/leqistarfiles/MinMatters/Y2012/120798min.pdf. Please contactFelipe M.Rivero,III,Administrator ofourContractsandGrantsSection,at(305) 375-4765ifyouhaveany questions regardingthisrequirement. Sincerely, Daniel T.Wall Assistant Director Office ofManagementandBudget c:PhilipK.Stoddard,Mayor Scope of Services Attachment B SOUTH MIAMI WEEKEND MEALS WEEKl MENU A MENUB Braised Beef in Tomato Sauce Cuban Tamal White Rice Red Beans &Rice SplitPea Soup Sliced Carrots Green Beans VanillaPudding Dinner Roll Dinner Roll Banana Milk Milk WEEK 2 MENU A MENUB Chicken Meat Balls in tomato sauce Yellow Rice Spaghetti Fried sweet plantains Italain mixed vegetables Peas &Carrots Garlic Bread Dinner Roll Corn Chocolate with cream Rice Pudding Milk Milk WEEK 3 MENU A MENUB Media Noche Sandwich 3Ham Croquettes BlackBean Soup Yellwo Rice with Ham&Sausage Orange Juice Peas &Carrots Debbie Cake Chocolate Pudding Mariquitas Dinner Roll Milk Milk WEEK 4 MENU A MENUB Moro Ground Beef Pork Chuncks White Rice Boiled Casava with Mojo Green Beans Apple Juice Dinner Roll Cuban Dinner Roll FruitCup Fruit cocktail Milk Milk Scope of Services Attachment C Delivery Addresses Friday Senior Meals 6701SW 62 Ave 1st Floor 2nd Floor Apt.101 Apt.204 Apt.102 Apt.205 Apt.103 Apt.205 Apt.105 Apt.206 Apt.106 Apt.207 Apt.107 Apt.213 Apt.107 Apt.214 Apt.107 Apt.219 Apt.108 Apt.217 Apt.110 Apt.217 Apt.112 Apt.112 3rd Floor 4th Floor Apt.302 Apt.401 Apt.303 Apt.402 Apt.305 Apt.403 Apt.305 Apt.403 Apt.307 Apt.404 Apt.308 Apt.405 Apt.309 Apt.406 Apt.310 Apt.408 Apt.311 Apt.409 Apt.312 Apt.410 Apt.317 Apt.417 5th Floor 6th Floor Apt.502 Apt.601 Apt.503 Apt.603 Apt.505 Apt.604 Apt.505 Apt.605 Apt.507 Apt.608 Apt.508 Apt.609 Apt.509 Apt.612 Apt.514 Apt.613 Apt.514 Apt.616 Apt.617 EXHIBIT I Insurance &Indemnification Requirements 1.01 Insurance A.Without limiting Its liability,the contractor,consultant or consulting firm (hereinafter referred toas "FIRM"with regard to Insurance and Indemnification requirements)shall be required toprocureand maintain atits own expense during thelifeoftheContract,insurance of the typesandin the minimum amountsstatedbelowas will protectthe RRM,from claims whichmayarise out oforresultfrom the contractortheperformanceofthecontract with theCityofSouth Miami,whether suchclaimis against the FIRM orany sub-contractor,orbyanyone directly or indirecdy employedbyanyofthemorby anyonefor whose actsany of them maybe liable. B.No insurance requiredbytheCITY shall be issued orwrittenbya surplus lines carrier unless authorized in writing bytheCITYand such authorization shall beatthe CITYs soleand absolute discretion.The FIRM shall purchase insurance fromand shall maintain the insurance withacompanyorcompanies lawfully authorizedto sell insurance intheStateof Florida,onformsapprovedbytheStateof Florida,as will protecttheRRM,ata minimum,from all claims assetforthbelowwhichmay arise outoforresult fromthe FIRM'S operationsunder the Contractandforwhichthe FIRM maybe legally liable,whether suchoperationsbebytheRRMorbyaSubcontractororbyanyonedirectlyor indirectly employedby any of them,orbyanyoneforwhoseactsanyofthemmaybe liable:(a)claimsunder workers' compensation,disability benefitand other similar employeebenefitactswhichare applicable to the Work tobeperformed;(b)claims for damages becauseofbodily injury,occupational sicknessor disease,or deathof the FIRM'S employees;(c)claimsfor damages becauseofbodilyinjury,sicknessordisease,or deathofanyperson other thanthe FIRM'S employees;(d)claims fordamagesinsuredby usual personal injury liability coverage;(e)daims for damages,otherthantothe Work itself,becauseof Injury toor destructionoftangibleproperty,including lossofuseresultingtherefrom;(f)claims for damages because of bodily injury,deathofaperson or property damage arising outofownership,maintenanceoruseofa motor vehicle;(g)claimsforbodilyinjuryorproperty damage arising out of completedoperations;and (h)claimsinvolving contractual liability insurance applicable tothe FIRM'S obligations underthe Contract 1.02 Firm's Insurance Generally.The FIRM shall provideand maintain inforceandeffectuntil all the Work to be performed underthis Contract hasbeen completed andacceptedbyCITY(orforsuchdurationasis otherwise specified hereinafter),the insurancecoveragewrittenon Florida approvedformsandas set forth below: 1.03 Workers'Compensation Insurance at the statutoryamountas to all employeesincompliancewiththe "Workers'CompensationLaw"oftheState of Rorida including Chapter440,RoridaStatutes,aspresentlywritten orhereafteramended,and all applicable federal laws,in addition,the policy (ies)must include:Employers'Liability atthestatutorycoverage amount The FIRM shall furtherinsurethat all ofitsSubcontractors maintain appropriate levels of Worker's Compensation Insurance. 1.04 Commercial Comprehensive General Liability insurance with broad formendorsement,aswellas automobile liability,completedoperationsandproducts liability,contractual liability,severability of interestwith cross liability provision,andpersonalinjuryandproperty damage liability withlimitsof $1,000,000 combined single limitperoccurrenceand $2*000,000 aggregate,including: •Personal Injury:$1,000,000; •Medical Insurance:$5,000perperson; •Property Damage:$500,000eachoccurrence; 1.05 Umbrella CommercialComprehensiveGeneral Liability Insurance shall bewrittenona Florida approved formwiththesamecoverageastheprimaryinsurancepolicybutin the amount of $1,000,000 per claim and $2,000,000AnnualAggregate.Coverage must beaffordedonaformnomore restrictive than the latesteditionof the Comprehensive General Liability policy,without restrictive endorsements,asfiledbythe Insurance Services Office,and must include: (a)Premisesand Operation (b)Independent Contractors (c)Productsand/orCompletedOperations Hazard (d)Explosion,Collapse and Underground Hazard Coverage (e)BroadFormProperty Damage (f)Broad Form Contractual Coverage applicable tothis specific Contract including anyhold harmless and/or indemnification agreement (g)Personal Injury Coverage with Employee and Contractual Exclusions removed,with minimum limitsof coverage equal tothose required for Bodily Injury Liability and Property Damage Liability. 1.06 Business Automobile Liability with minimum limits ofOne Million Dollars ($1,000,000.00)plus an additional One Million Dollar ($1,000,000.00)umbrella per occurrence combined single limit for Bodily injury Liability andProperty Damage Liability.Umbrella coveragemustbe afforded onaformnomore restrictive than thelatest edition ofthe Business Automobile Lability policy,without restrictive endorsements,as filed bywiththe state of Florida,and must include: (a)Owned Vehicles. (b)Hiredand Non-Owned Vehicles (c)Employers'Non-Ownership 1.07 SUBCONTRACTS:The FIRM agrees thatifanypartoftheWorkundertheContractissubletthe subcontract shall contain thesame insurance provision assetforthinsection 5.1 aboveand5.4belowand substituting theword Subcontractor fortheword FIRM and substituting theword FIRM forCITYwhere applicable. 1.08 RreandExtendedCoverage Insurance (Builders'Risk).IF APPLICABLE: A.In the event that this contract Involvesthe construction of a structure,the CONTRACTOR shall maintain,withan Insurance Companyor Insurance Companies acceptable totheCITY,"Broad"form/All Risk Insurance on buildings and structures,including Vandalism &Malicious Mischief coverage,whileinthe course of construction,including foundations,additions,attachments and all permanent fixtures belonging toand constituting apartof said buildings or structures.The policy or policies shall also cover machinery,ifthecostof machinery is included intheContractorifthe machinery is located ina building thatisbeingrenovatedbyreasonofthis contract Theamountofinsurance must at all times,beatleast equalto the replacementand actual cashvalueofthe insured property.The policy shall beinthenameof theCITYandthe CONTRACTOR,astheirinterestmay appear,and shall alsocovertheinterestsof all Subcontractorsperforming Work B.Allofthe provisions setforthin Section 5.4hereinbelow shall apply tothis coverage unlessitwouldbe clearly not applicable. 1.09 Miscellaneous: A.If anynoticeof cancellation of insurance or change in coverage isissuedbythe insurance company or shouldany insurance haveanexpirationdatethatwilloccur during theperiod of this contract the FIRM shall beresponsibleforsecuring other acceptable insurance prior to such cancellation,change,or expiration soas to provide continuous coverageasspecifiedinthissectionandsoas to maintain coverageduring the life of this Contract B.Alldeductibles must bedeclaredbythe FIRM and must beapprovedby the CITY.At the optionof the CITY,eitherthe FIRM shall eliminate orreducesuch deductible orthe FIRM shall procurea Bond,ina form satisfactory totheCITY covering the same.I C.Thepolicies shall containwaiver of subrogation against CITYwhere applicable,shall expresslyprovide j that such policy or policies are primary over any other collectible insurance that CITY may have.The j CITYreservestherightatanytimetorequestacopyoftherequired policies forreview.All policies shall contain a "severability of interest"or "cross liability"dause without obligation for premium payment of the CITYaswellas contractual liability provision coveringtheContractorsdutyto indemnify : theCityas provided in thisAgreement j D.Beforestartingthe Work,the FIRM shall delivertotheCITYand CONSULTANT certificatesofsuch insurance,acceptable tothe CITY,as well as the insurance binder,ifoneis Issued,the insurance policy,j including the declarationpageand all applicable endorsements andprovide the name,addressand telephone number ofthe insurance agent or broker through whom the policy was obtained.The insurer j shall berated A.VII or better per A.M.Best's KeyRatingGuide,latesteditionandauthorizedtoissue j insurance in the State of Florida.All insurance policies must be written on forms approved bythe State j of Florida and they must remainin full forceandeffectfor the duration of the contract periodwith the \ CITY.The FIRM mayberequiredbytheCITY,atitssolediscretion,toprovidea"certified copy"of the i Policy (as defined inArticle I ofthisdocument)which shall include the declaration page and ail required endorsements.Inaddition,the FIRM shall deliver,atthe time of deliveryof the insurancecertificate,the following endorsements: (1)a policy provision oranendorsement with substantially similar provisions as follows: "The City ofSouth Miami isan additional insured.Theinsurershall pay all sumsthattheCityof South Miami becomes legally obligated to pay as damages because of "bodily injury",'property damage',or "personal and advertising injury"and itwill provide totheCity all ofthecoverage thatis typically providedunderthe standard Rorida approvedformsfor commercial general liability coverageAandcoverage B"; (2)apolicy provision oranendorsementwith substantially similar provisionsas follows: "This policy shall notbe cancelled (including cancellation fornon-paymentof premium), terminatedormateriallymodified without first giving the CityofSouth Miami ten (10)days advanced written noticeofthe intent to materially modify the policy or tocancelor terminate thepolicyforanyreason.The notification shall bedeliveredtotheCitybycertified mail,with proof of deliverytotheCity." E.Ifthe FIRM is providing professional services,suchaswouldbeprovidedbyanarchitect engineer, attorney,or accountant to nameafew,theninsucheventandinaddition to the aboverequirements, the FIRM shall alsoprovide Professional Liability Insurance ona Florida approvedformintheamountof $1,000,000 with deductibleper claim ifany,nottoexceed5%ofthelimit of liability providing for all sumswhichtheRRM shall become legally obligated topayas damages for claims arising out of the servicesorworkperformedbythe FIRM its agents,representatives,SubContractorsor assigns,orby anyperson employed or retainedbyhiminconnectionwiththis Agreement Thisinsurance shall be maintainedforfouryearsaftercompletionof the constructionandacceptance of anyProject covered by this Agreement However,the FIRM may purchase Specific Project Professional Liability Insurance,inthe amountandunderthe terms specified above,whichisalso acceptable.Noinsurance shall beissuedbya surpluslinescarrierunlessauthorizedinwritingbythe city atthecity'ssole,absoluteandunfettered discretion. Indemnification Requirement A.TheContractoracceptsand voluntarily incurs all risks ofany injuries,damages,orharmwhichmight arise during theworkoreventthatis occurring ontheCITYspropertydue to the negligence orother fault ofthe Contractor oranyoneacting through oronbehalf of theContractor. B.TheContractor shall indemnify,defend,save andholdCITY,its officers,affiliates,employees, successorsand assigns,harmless fromanyand all damages,claims,liability,losses,claims,demands,suits,fines, judgments orcostand expenses,including reasonable attorney's fees,paralegal feesand investigative costs incidental theretoand incurred priorto,during or following any litigation,mediation,arbitration andat all appellate levels,whichmaybesufferedby,or accrued against charged toor recoverable fromtheCityofSouth Miami,"its officers,affiliates,employees,successors and assigns,by reason of any causes of actions or claim of any kind or nature,including claims for injury to,or death of any person or persons and forthe loss or damage to any property arising outofa negligent error,omission,misconductoranygross negligence,intentionalactor harmful conductoftheContractor,its contractor/subcontractor oranyoftheir officers,directors,agents,representatives, employees,or assigns,oranyone acting through oron behalf ofanyofthem,arising outofthisAgreement incidentto it or resulting from the performance or non-performance oftheContractor's obligations underthis AGREEMENT. C.The Contractor shall pay all claims,losses and expenses ofany kind ornature whatsoever,in connection therewith,including theexpenseorlossoftheCITYand/orits affected officers,affiliates,employees, successors and assigns,including theirattorne/s fees,inthe defense ofany action in law orequity brought against them and arising from the negligent error,omission,oractofthe Contractor,its Sub-Contractor or any oftheir agents,representatives,employees,or assigns,and/or arising outof,orincidentto,this Agreement orincidentto or resulting fromthe performance or non-performance ofthe Contractor's obligations underthis AGREEMENT. D.The Contractor agrees and recognizes that neither theCITYnorits officers,affiliates,employees, successors and assigns shall beheld liable or responsible forany claims,including thecostsandexpensesof defendingsuch daims whichmayresultfromorarise out of actionsoromissions of the Contractor,its contractor/subcontractororanyoftheiragents,representatives,employees,or assigns,oranyoneactingthrough oronbehalf of the them,and arising out of orconcerning the work or event that isoccurringon the CITYs property.In reviewing,approving orrejectingany submissions oractsoftheContractor,CITYinnowayassumes orshares responsibility or liability fortheactsor omissions ofthe Contractor,its contractor/subcontractor orany oftheir agents,representatives,employees,or assigns,oranyone acting throughoronbehalfofthem. E.TheContractor has thedutyto provide a defense withanattorneyor law firm approved bytheCity ofSouth Miami,which approval willnotbe unreasonably withheld. F.However,as to design professional contracts,andpursuanttoSection725.08(I),Florida Statutes, none of the provisions setforthhereinabovethatareinconflictwiththis subparagraph shall apply andthis subparagraph shall set forththesole responsibility ofthe design professional concerning indemnification.Thus, the design professional's obligations asto the Cityandits agencies,aswellasto "its officersandemployees,isto indemnify andholdthem harmless from liabilities,damages,losses,andcosts,including,butnot limited to, reasonable attorneys'fees,to the extent causedbythe negligence,recklessness,or intentionally wrongful conduct of the design professional and other personsemployedor utilized bythe design professional inthe performance of the contract. EXHIBIT 2 INVITATION TO QUOTE AFFIDAVITS AND FORMS SUBMISSION REQUIREMENTS This listing indicates the formsanddocuments required tobesubmittedforthissolicitationand tobepresentedbythedeadline set forwithinthe solicitation.Fulfillment ofallsolicitation requirementslistedis mandatory for consideration ofresponsetothe solicitation.Additional documentsmayberequiredand,ifso,they will be identified inanaddendumtothisITQ.The response shallinclude the followingitems: 1.Non-Collusion Affidavit 2.Public Entity Crimes andConflictsof Interest 3.Drug Free Workplace 4.Acknowledgement of Conformance withOSHAStandards 5.RelatedParty Transaction VerificationForm 6.Presentation Team Declaration/Affidavit of Representation 7.Signed Contract Document (All-including General Conditions and SupplementaryConditionsifattached.EXHIBIT 3 NON COLLUSION AFFIDAVIT STATE OF FLORIDA COUNTY OF MIAMI-DADE .being firstdulysworn,deposesandstatesthat:(Wlov(^>^« (1)He/She/They is/are the f>JAivA^ (Owner,Partner,Officer,Representative or Agent)of (^v^<y^WXacxs Ske tched Proposal;^ (3) (4) (5) attached theRespondent that hassubmittedthe He/ShefThey is/are fully informed concerningthe preparation andcontentsoftheattachedProposal andofallpertinentcircumstancesconcerningsuchProposal; Such Proposalisgenuineandisnotacollusive or shamProposal; NeitherthesaidRespondentnoranyofits officers,partners,owners,agents,representatives, employeesorpartiesin interest,including this affiant,haveinanyway colluded,conspired,connived or agreed,direcdy or indirectly,withany other Respondent,firm,orpersontosubmita collusive or sham Proposal inconnectionwiththe Work for which theattached Proposal hasbeensubmitted;or to refrain from Bidding or proposing inconnectionwithsuch Work;orhaveinanymanner,directly or indirecdy,sought byagreement or collusion,or communication,or conferencewithany Respondent,firm,or persontofix any overhead,profit,orcost elements ofthe Proposal orofany other Respondent,or tofix any overhead,profit,orcostelementsoftheProposalPrice or the ProposalPriceofany other Respondent,or tosecurethroughany collusion,conspiracy,connivance, or unlawful agreementany advantage against (Recipient),oranypersoninterestedintheproposed Work; Thepriceor prices quotedintheattached Proposal arefairandproperandarenottaintedbyany collusion,conspiracy,connivance,or unlawful agreement on the partofthe Respondent orany other ofits agents,representatives,owners,employees orpartiesof interest,including this affiant Signed,sealed Witness STATE OF FLORIDA COUNTY OF MIAMI-DADE Signature rint Name and Title ' ?44^ ACKNOWLEDGEMENT On this the *day of 5^(-y^b<r.20 t***t before me,the undersigned Notary Public of the State of Rorida,personally appeared (Name(s)of individual^)whoappearedbefore notary)CJkf\Q$ within instrument and he/she/they acknowledge Thomas F.Pepe 02-23*15 andwhose name(s)is/are Subscribed tothe she/theyexecutedit. 15 WITNESSmyhandand official seal. NOTARY PUBLIC SEAL OF OFFICE Thomas F. 02-23-15 Notary PuWte Stale of Florida Expires 08/25/2018 16 (NameofNotaryPublic Print,Stamport Personallyknown to me,or v Personal identification: F^/^L Type ^Identification Produced ^Did take an oath,or Did Not take an oath. PUBLIC ENTITY CRIMES AND CONFLICTS OF INTEREST Pursuanttothe provisions of Paragraph (2)(a)ofSection 287.133,Florida StateStatutes -"A personor affiliate who hasbeenplacedontheconvictedvendorlist following a conviction fora public entitycrimemaynotsubmita Proposal or bidona Contract toprovideanygoods or services toa public entity,maynotsubmitaBid or proposal foraContractwitha public entityforthe construction ofrepairofa public building or public work,may notsubmit bids or proposalsonleases or realproperty to a public entity,maynotbeawardedto perform Work asa RESPONDENT,Sub-contractor,supplier,Sub-consultant,orConsultantunderaContractwithanypublic entity,andmaynottransactbusinesswithany public entityinexcessof the thresholdamountCategory Two of Section 287.017,Rorida Statutes,forthirtysix(36)monthsfromthedateofbeing placed onthe convicted vendor list". Theawardofanycontracthereunderissubjecttothe provisions ofChapter 112,FloridaStateStatutes. Respondentsmustdisclosewiththeir Proposals,thenameofany officer,director,partner,associateoragentwho isalsoanofficer or employeeoftheCityofSouth Miami or its agencies. SWORN STATEMENT PURSUANT TO SECTION 287.133 (3)(a), FIQRIPA STATUTES,ON PUBUC ENTITYCRIMES THISFORMMUSTBE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. I.Thisswornstatementis submitted to\\1 \n U jl, [print name ofthe public Intity]^ by ftwU ttWlW^-&>£vAa>• [print individual's nama aYid titlei ..for H^Vix-ia-VcvlA^Vll [print name of entity submitting sworn statenu(print nameofentitysubmittingswornstatement] whose business address is %4*Z&\J*-&T L-fO1* and (if applicable)its Federal Employer Identification Number (FEIN!is ^DOS 1 %*\1 \(If the entityhasno FEIN,include the Social SecurityNumberofthe individual signing thisswornstatement: 0 2.I understand thata "public entity crime"as defined in Paragraph 287.133 (l)(g),Rorida Statutes. meansaviolationofanystate or federallawbyapersonwithrespecttoanddirectlyrelatedtothe transactionof business withany public entityorwithan agency or political subdivision ofanyotherstate or oftheUnitedStates,including,butnot limited to,any bid,proposal or contractforgoodsor services tobe provided toany public entityoran agency or political subdivision ofanyotherstateorofthe United States and involving antitrust,fraud,theft,bribery,collusion,racketeering,conspiracy,or material misrepresentation. 3.I understand that "convicted"or"conviction"as defined in Paragraph 287.133 (I)(b),Florida Statutes,meansa finding ofguiltora conviction ofa public entity crime,withorwithoutan adjudication of guilt,inanyfederal or state trialcourtofrecord relating tochargesbroughtby indictment or information after July I,1989,asaresultofajury verdict,non-jurytrial,orentryofapleaof guilty or nolo contendere. 4.I understandthatan "affiliate"asdefinedin Paragraph 287.133 (I)(a),Rorida Statutes,means: (a)Apredecessororsuccessorofaperson convicted ofapublicentity crime;or (b)Anentityunderthecontrolofany natural person whois active inthe management ofthe entity andwhohasbeen convicted ofa public entitycrimeTheterm "affiliate"includes those officers, directors,executives,partners,shareholders,employees,members,andagentswhoare active in Thomas F.Pepe 02-23-15 |7 the management of an affiliate.The ownership byone person of shares constituting a controlling interestinanyperson,ora pooling ofequipmentorincome among personswhennotfor fair marketvalueunderan arm's length agreement,shall bea prima facie casethatoneperson controls another person.A person who knowingly enters intoa joint venture witha person whohasbeen convicted ofa public entitycrimein Rorida during the preceding 36months shall be considered an affiliate. I understand thata "person"as defined in Paragraph 287.133 (I)(e),Florida Statutes,means any natural person or entity organized under the laws of any state orofthe United States with the legal powertoenterintoa binding contract and whichbidsor proposal or applies tobidor proposal on contracts forthe provision ofgoodsor services letbya public entity,orwhichotherwise transacts or applies totransact business witha public entity.Theterm "person"includes those officers,directors, executives,partners,shareholders,employees,members,and agents whoare active in management ofan entity. Basedon information andbelief,the statement which I havemarkedbelowistrueinrelation to the entity submitting thisswornstatement Pndicate which statement applies.] Neithertheentity submitting thisswornstatement,noranyofits officers,directors,executives, partners,shareholders,employees,members,or agents who are active inthe management ofthe entity, nor any affiliate ofthe entity has been charged with and convicted ofa public entity crime subsequent to July I.1989. Theentity submitting thisswornstatement,oroneormoreofits officers,directors,executives, partners,shareholders,employees,members,or agents who are active inthe management ofthe entity, or an affiliate oftheentityhas been charged with and convicted ofa public entitycrime subsequent to July I,1989. Theentity submitting thisswornstatement,oroneormoreofits officers,directors,executives, partners,shareholders,employees,members,or agents who are active in the management ofthe entity, or an affiliate ofthe entity has been charged with and convicted ofa public entity crime subsequent of July I,1989.However,there has been a subsequent proceeding before a Hearing Officer ofthe State of Florida,Division of Administrative Hearings and the Rnal Order entered bythe Hearing Officer determined thatitwasnotinthe public interest to place theentity submitting thissworn statement on the convicted vendorlist [attach acopyofthe final order.] I UNDERSTANDTHATTHE SUBMISSION OFTHIS FORM TOTHE CONTRACTING OFFICER FORTHEPUBUCENTITY INDB4T1RED IN PARAGRAPH I (ONE)ABOVEIS FOR THAT PUBUC ENTITY ONLY,ANDTHATTHIS FORM ISVAUD THROUGH DECEMBHl 31 OFTHECALENDARYEAR IN WHICH IT IS FILED.I ALSOUNDHISTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TOENTERINGINTOA CONTRACT IN EXCESS OFTHE THRESHOLD AMOUNT PROVIDED IN ACTION 287.017,FLORIDA STATljTfS.ipRjBATEGORY TWO OF ANY CHANGE IN Trffi INFORMATION CONTAINED INTHISFORM. 9**J^*4-Florida Sworntoand subscribed beforemethis Personally known lr 4** .day of _ Mo^Vom^ [Signature] [S~OR Produced identification PC^t^I Notary Public-Si Mycommissionexpires (Printed,typedorstampedcommissioned nameofnotary public) (Type of identification) FormPUR7068 (Rev.OoVI1/92) Thomas F.Pepe 02-23-15 Notary Public Stateof Florida Arpine Paronyan £MyCommission FF142334 Expires08725/2018 18 DRUG FREE WORKPLACE Whenever twoormore Bids or Proposals which are equal with respect to price,quality and service are received bytheStateorbyany political subdivisions forthe procurement of commodities or contractual services,a Bid or Proposal received from a business that certifies thatit has implemented a drug-free workplace program shall be given preference in the award process.Established.procedures for processing tie Bids or Proposals shall be followed if none ofthetied vendors have a drug-free workplace program.In orderto have a drug-free workplace program,abusinessshall: 1)Publish a statement notifying employees thatthe unlawful manufacture,distribution,dispensing, possession,oruseofacontrolled substance isprohibitedintheworkplaceand specifying the actions that shall betaken against employees for violations ofsuch prohibition. 2)Inform employees aboutthe dangers ofdrugabuse inthe workplace,the business1 policy of maintaining a drug-free workplace,any available drug counseling,rehabilitation,and employee assistance programs,andthe penalties thatmaybe imposed upon employees fordrugabuse violations. 3)Give each employee engaged in providing the commodities or contractual services thatareunder Bid acopyofthe statement specified in Subsection (I). 4)In the statement specified in Subsection (I),notify the employees,thatasa condition of working ofthe commodities or contractual services thatareunder Bid,he employee shall abidebythe termsofthe statement and shall notify the employee of any conviction of,or plea of guilty or nolo contendere to,anyviolation ofChapter893 or ofanycontrolledsubstance law ofthe United States or any state,for a violation occurring inthe workplace no later than five (5)business days after such conviction. 5)Impose a sanction on,or require the satisfactory participation Ina drug abuse assistance or rehabilitation program,if such is available inthe employee's community,byany employee who is so convicted. 6)Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.~ As the person authorized to sign the stbteiAentl Icejtrfy that this firm complies fully with theabove requirements. RBPONDENTs Signature:(T^^ Print Name:VJIk/U y[\jb\>P^|^ Date:4J4IZ Thomas F.Pep© 02-23-15 |9 ACKNOWLEDGEMENT OF CONFORMANCE WITH OSHA STANDARDS TO THE CITY OF SOUTH MIAMI rRACTOR for the *Manor Lane Traffic We,\M)/lAV>Mf^\™\i^(\^Jyr*r(Name of CONTRACTOR),hereby acknowledge and agree that as CONTRACTOR for the *ManorLaneTrafficCalmingProject as specified have thesole responsibility for compliance withalltherequirementsofthe Federal Occupational Safety andHealthActof 1970,and all Stateand j local safety and health regulations,and agree to indemnify and hold harmless the City ofSouth Miami and TY Lin International (Consultant)against anyand all liability,claims,damages,losses andexpensesthey may Incur |duetothe failure of (Sub-contractor's names): tocomplywithsuchact or regulation. CONTRACTOR Thomas P.Pepe 0I.23.IS M AFFIDAVIT CONCERNING FEDERAL AND STATE VENDOR LISTINGS Theperson,orentity,whoisrespondingtotheCity'ssolicitation,hereinafter referredtoas "Respondent",must certifythatthe Respondent's nameDoesNotappearontheStateof Florida,Department of Management Services, "CONVICTTO,SUSPENDED,DISCRIMINATORYFEDERALEXCLUDED PARTIES andCOMPLAINTS VENDOR LISTINGS". Ifthe Respondent's nameDoesappearononeor all the "Listings"summarized below,Respondents must"Check if Applies"nexttothe applicable "Listing."The "Listings"canbe accessed through the following linktotheRorida Departmentof Management Services website: http-i/www.dms.myflorida.cofWbusiness^ endeddiscriminatorycomplaintsvendor iists l b*kb CLARATION UNDER PENALTY OF PERJURY .(hereinafter referredtoasthe "Declarant")state,under penalty of perjury, that the following statements are true and correct: (!)I represent the.Respondentwhosenameis (2)I have the following relationship with the Respondent ^^\^IL^,-; •oknw*(Owner(ifRespondentisa sole proprietor),President (ifRespondent isa corporation)Partner (ifRespondent isa partnership),General Partner(ifRespondent isa Limited Partnership)or Managing Member>(if Respondent isa Limited Liability Company). (3)I have reviewed theRoridaDepartmentof Management Services websiteatthe following URL address: http://www.dms.myflorida.ro scriminatory_complalnts_yendorJists (4)I haveenteredanV or acheckmarkbesideeach listing/category setforth below ifthe Respondent's nameappears In thelist found onthe Florida Departmentof Management Services website forthat category or listing,if I did notenteramarkbesidea listing/category it means that I am attesting tothefactthatthe Respondent's namedoesnotappearonthe listing forthat category inthe Rorida Department of Management Services website as ofthe date of this affidavit Check if Applicable Convicted Vendor List Suspended Vendor List Discriminatory Vendor List FederalExcluded Parties List VendorComplaintList FURTHER DECLARANT SAYETH NOT.&^Cw^ (Printname! By.. (Signature of Declarant) ACKNOWLEDGEMENT STATE OF FLORIDA ) COUNTY OFMIAMI-DADE ) On this the Tday of fSg-p Wjm her.20/* following identification P»L /jSt,and who tookan oath or affirmed thatthat he/she/they foregoingAffidavitas the Declarant. WITNESS myhandand official seal. NOTARY PUBUC: SEAL _3 before me,the undersigned authority,personally whoispersonallyknowtome or whoprovidedthe :utedthe Thomas F.Pepe 02-23-15 NotaryPublic State ofFlorida ArpineParonyan My CommisaiOftFF 142334 Expires 08/25/2018 (Name ofNotary Public Print, Stamp or typeas commissioned.) QvljOA RELATED PARTY TRANSACTION VERIFICATION FORM I I VAo-fiy^WQ ,Individually and on behalfof \reWtl-~A \VAl\S ("RrirOhave Name ofRepresentative CompanyJVendorfEntity read the City ofSouth Miamlif'City'Ts Code of Ethics, Section 8A-1 ofthe City's Code of Ordinances and I hereby certify,under penalty of perjury thattothe best of my knowledge,informationandbelief. (1)neither I northe Firm have any conflict ofinterest(as defined in section 8A-1)with regard tothecontract or business that I,and/or the Firm,am(are)aboutto perform for,ortotransact with,the City,and (2)neither I nor any employees,officers,directors ofthe Firm,nor anyone who has a financial interest greater than 5%inthe Rrm,has any rektive(s),as defined in section 8A-I,who isan employee oftheOtyor who is(are) an appointed or elected official ofthe City,orwho is(are)a member ofany public bodycreatedbythe City Commission,ie.,a board or committee ofthe City,[while the ethics codestill applies,ifthe person executing this formis doing soon behalf ofa firm whosestockis publicly traded,thestatementinthissection(2)shall bebased solely onthe signatory's personal knowledge and he/she isnot required to make an independent investigation asto the relationship of employees orthosewhohavea financial Interest inthe Rrm.];and (3)neither I northe Rrm,nor anyone who has a financial interest greater than S%In the Firm,nor any member of those persons'immediate family (i.e.,spouse,parents,children,brothers and sisters)has transacted or entered into any contracts)with the Oty or has a financial interest,direct or indirect,in any business being transacted withthe city,orwithanypersonor agency acting forthe city,otherthanas follows: _(use (if necessary,use a separate sheet to supply additional information thatwill notfit on this line;however,you mustmake reference,onthe above line,tothe additional sheetandthe additional sheetmustbe signed under oath),[while the ethics code still applies,ifthe person executing this form is doing soon behalf ofa firm whose stockis publicly traded,the statement inthis section (3)shall be based solely onthe signatory's personal knowledge and he/she is not required to make an independent investigation astothe relationship ofthose who have a financial interestinthe Rrm.];and (4)noelected and/or appointed official or employee ofthe Gty ofSouth Miami,or any oftheir immediate family members (i.e.spouse,parents,children,brothers and sisters)has a financial Interest,directly or indirectly,in the contract between you and/or yourRrmandthe Cityotherthanthe following individuals whoseinterestisset forth following their use a separate names: Of necessary,use a separate sheetto supply additional information that will not fit on this line;however,you must make reference,onthe above line,tothe additional sheetand the additional sheetmust be signed under oath). The names ofall Oty employees and thatof all elected and/or appointed city officials or board members,who own,directly or indirectly,an interest offive percent (5%)or more ofthetotal assets of capital stock inthe firm are as follows: (if necessary,use a separate sheet to supply additional Information that will notfit on this line;however,you must make reference,onthe above line,tothe additional sheet and the additional sheet must be signed under oath), [while the ethics code still applies,ifthe person executing this form Is doing soon behalf ofa firm whose stock is publicly traded,the statement inthis section (4)shall be based solely onthe signatory's personal knowledge and he/she isnotrequired to make an independent investigation astothe financial interest in the Rrm ofcity employees,appointed officials orthe immediate family members ofelected and/or appointed official or employee.] (5)I and the Rrm further agree notto use or attempt to use any knowledge,property or resource which may cometous through our position of trust,or through our performance ofour duties underthetermsofthe contract with the City,to secure a special privilege,benefit,or exemption for ourselves,or others.Weagree that we may not disclose or use information,not available to members ofthe genera)public,forour personal gain or benefit or for the personal gain or benefit ofany other person or business entity,outside ofthe normal gain or benefitanticipated throughthe performance ofthecontract (6)Iand the Rrm hereby acknowledge that we have not contracted or transacted any business with the City or any person or agency acting forthe City,and thatwe have not appeared in representation of any third party before any board,commission or agency oftheOtywithin the past two years other than as Thomas F.Pepe 02-23-15 follows:(if necessary,use a separate sheetto supply additional information thatwill not fit on this line;however,youmust make reference,onthe above line,to the additional sheet and the additional sheet must besigned under oath). X:\PurchasingWendor Reglstration\l2.28.l2 RELATED PARTY TRANSACTION VERIRCATION FORM [3].docx (7)Neither Inor any employees,officers,or directors ofthe Rrm,nor any oftheir immediate family (i.e.,as a spouse,son,daughter,parent,brother or sister)is related by blood or marriage to:(i)any member ofthe Oty Commission;(ii)any city employee;or (ill)any member of any board oragency oftheOty other than as follows: -(If necessary,usea separate sheetto supply additional information that will not fit onthis line;however,you mustmake reference,onthe above line,tothe additional sheet and the additional sheet must be signed under oath),[while the ethics code still applies,ifthe person executing this form isdoing soon behalf ofa firm whose stock is publicly traded,thestatement in this section (7) shall be based solely onthe signatory's personal knowledge and he/she Is not required to make an independent investigation as tothe relationship by bfood ormarriage of employees,officers,or directors of the Rrm,brof any oftheir immediate family to any appointed or elected officials of the City,orto their immediate family members]. (8)No Other Rrm.nor any officers or directors ofthat Other Rrm or anyone who has a financial interest greater than 5%inthat Other Firm,nor any member ofthose persons'immediate family (l.e.,spouse,parents,children, brothers and sisters)norany of my immediate family members (hereinafter referred to as "Related RartiesM)has responded toa solicitation bythe City in which Iorthe Rrm thatI represent or anyone who has a financial interest greater than 5%in die Rrm,or any member of those persons'immediate family (i.e spouse,parents, children,brothers and sisters)have also responded,other than the following: •(if necessary,use a separate sheetto supply additional information thatwill not fit on this line;however,you must make reference,onthe above line,tothe additional sheet and the additional sheet must be signed under oath), [while the ethics code still applies,ifthe person executing this form is doing soon behalf ofa firm whose stock is publicly traded,the statement in this section (8)shall bebased solely on die signatory's personal knowledge and he/she is not required to make an independent investigation into the Other Firm,orthe Rrm he/she represents,as to their officers,directors or anyone having a finandal interest in those firms or any oftheir any member ofthose persons'immediate family.] (9)I and the Rrm agree that weare obligated to supplement this Verification Form and inform the Otyofany change in circumstances that would change our answers to this document.Specifically,after the opening of any responses toa solicitation,I and the Rrm have an obligation to supplement this Verification Form with the name of ail Related Parties who have also responded tothe same solicitation and to disclose the relationship of those parties to meand the Rrm. (10)A violation ofthe City's Ethics Code,the giving of any false infonnation orthe failure to supplement this Verification Form,may subject meorthe Rrm to immediate termination of any agreement with the Oty,and the Imposition ofthe maximum fine and/or any penalties allowed by law.Additionally,violations may beconsidered by and subject to action bythe Miami-Dade County Commission on Ethics.Under penalty of perjury,I declare that I have made a diligent effort to investigate the matters to which I am attesting hereinabove and that the statements made hereinabove wphpxeflty correct to the best of my knowledge,Information and belief. Signature: Print Name &Title:C^V^^AJ^^(^'*^* Date C\*tAp^ Thomas F.Pepe 02-23-15 23 Sec.8A-I.-Conflict of interest and code of ethics ordinance. (a)Designation. Thissectionshallbedesignatedandknownasthe "Oty ofSouth Miami ConflictofInterestandCodeofEthics Ordinance."Thissectionshallbe applicable toallcitypersonnelas defined below,and shall alsoconstitutea standardof ethical conductandbehaviorfor all autonomous personnel,quasi-judicial personnel,advisory personnel and departmental personnel.The provisions ofthissection shall be applied ina cumulative manner.By wayof example,andnotasa limitation,subsections(c)and(d)maybe applied to thesamecontract or transaction. (b)Definitions.Forthepurposesofthissectionthe following definitions shallbe effective: (1)Theterm"commissionmembers"shallrefertothemayorandthemembersofthecitycommission. (2)Theterm"autonomouspersonnel"shallrefertothemembersofautonomous authorities,boardsand agencies, suchasthecitycommunityredevelopmentagencyandthehealth facilities authority. (3)Theterm "quasi-judicial personneT shallrefer to themembersoftheplanningboard,theenvironmentalreview andpreservationboard,the code enforcement boardandsuch other individuals,boardsand agencies ofthecityasperform quasi-judicial functions. (4)Theterm "advisory personnel"shall refertothemembersofthose cftyadvisoryboardsand agencies whose soleorprimary responsibility istorecommend legislation orgive advice tothecity commission. (5)Theterm"departmentalpersonnel"shallrefertothecity derk,thecitymanager,department heads,the city attorney,andallassistants to thecity clerk,citymanagerandcityattorney,however titled. (6)Theterm "employees"shallrefertoall other personnel employedbythecity. (7)Theterm "compensation"shallrefertoany money,gift,favor,thingofvalue or financial benefit conferred,or to be conferred,in return for services rendered or to be rendered. (8)Theterm "controlling financial interest"shall referto ownership,directly or indirectly,often percentormore ofthe outstanding capital stockinanycorporationoradirect or indirectinterestoftenpercent or moreina firm, partnership,or other businessentityat the timeoftransactingbusiness with the cfty. (9)Theterm "immediate family"shall refertothe spouse,parents,children,brothersand sisters oftheperson involved. (10)Theterm "transact any business"shall refertothepurchaseorsalebythecityof specific goodsor services for consideration andto submitting a bid,a proposal inresponsetoa RFP,astatementof qualifications in response toarequestbythecity,or enteringintocontract negotiations forthe provision onany goods or services,whichever first occurs. (c)Prohibition on transacting business withthe cfty. No person included intheterms defined in paragraphs (b)(1)through (6)andin paragraph (b)(9)shall enterinto anycontractortransactany business in which thatperson or amemberofthe immediate family hasa financial Interest,directorindirectwiththecityoranypersonor agency acting forthe city,andanysuch contract, agreementorbusinessengagemententeredin violation ofthissubsectionshallrenderthetransactionvoidable Willful violation of this subsection shall constitute malfeasance in office and shall affect forfeiture of office ex position.Nothing In thissubsection shall prohibitor make Illegal: (1)The payment oftaxes,special assessments orfeesforservices provided bythecitygovernment; (2)The purchase of bonds,anticipation notesorother securities that may be issued bythe city through underwriters or directlyfromtimetotime. Waiver of prohibition.The requirements ofthis subsection may be waived fora particular transaction only by four affirmative votesofthe city commission after public hearing upon finding that: (1)An open-to-all sealed competitive proposal has been submitted bya city person as defined in paragraphs (b)(2), (3)and (4); (2)The proposal hasbeen submitted byapersonor firm offering services within thescopeofthe practice of architecture,professional engineering,or registered land surveying,as defined bythe laws ofthestateand pursuanttothe provisions ofthe Consultants'Competitive Negotiation Act,andwhenthe proposal hasbeen submitted bya cityperson defined in paragraphs (b)(2),(3)and (4); (3)The property or services tobe involved inthe proposed transaction are unique and the city cannot avail itself of such property or services without entering a transaction which would violate this subsection butfor waiver of its requirements;and (4)Thatthe proposed transaction will beinthebestinterestofthe city. This subsection shall be applicable only to prospective transactions,and thecitycommission may inno case ratify a transaction entered in violation of this subsection. Provisions cumulative.This subsection shall be taken tobe cumulative and shall notbe construed to amend or repeal any other law pertaining tothesamesubjectmatter. (d)Further prohibition on transacting business wHh thecity. Thomas F.Pcpe 02-23-IS ,. 24 No person included in the terms defined in paragraphs (b)(1)through (6)and in paragraph (b)(9)shall enter into any contract or transact any business throu^i afirm,corporation,partnership or business entity in which that person orany member ofthe immediate family has a controlling financial interest,direct or indirect,with the city or any person or agency acting forthe city,and any such contract,agreement or business engagement enteredin violation of this subsection shall render the transaction voidable.The remaining provisions of subsection (c)will also be applicable to this subsection as though incorporated by recitation. Additionally,no person included in the term defined in paragraph (b)(1)shall vote on or participate in any way in any matter presented tothe city commission ifthat person has any ofthe following relationships with any ofthe persons or entities which would beor might be directly or indirectly affected by any action ofthe dty commission: (I)Officer,director,partner,of counsel,consultant,employee,fiduciary or beneficiary;or (2)Stockholder,bondholder,debtor,or creditor,if In any instance the transaction or matter would affect the person defined in paragraph (b)(1)in a manner distinct from themanner In which it would affect the public generally.Any person included in the term defined in paragraph (b)(I)who has any ofthespecified relationships or who would or might,directly or Indirectly,realize a profit bythe action ofthe city commission shall notvoteon or participateinanyway in thematter. (E)Gifts. (l)Defn'ition.The term "gift"shall refer tothe transfer of anything of economic value,whether in the form of money,service,loan,travel,entertainment,hospitality,item or promise,orin any otherform,without adequateand lawful consideration. (2)Excepthn$.The provisions of paragraph (e)(1)shall not apply to: a.Political contributions specifically authorized bystate law; b.Gifts from relatives or members of one's household,unless the person Is aconduit on behalf ofathird party to the delivery ofa gift thatis prohibited under paragraph(3); cAwardsfor professional orcivicachievement; d.Material such as books,reports,periodicals or pamphlets which are solely informational orof an advertising nature. (3)Prohibitions.A person described in paragraphs (b)(1)through (6)shall neither solicit nor demand any gift Itis also unlawful for any person or entity to offer,give or agree to give t»any person included in the terms defined in paragraphs (b)(1)through (6),or for any person included in the terms defined in paragraphs (b)(1)through (6)to accept or agree to accept from another person or entity,any giftforor because of: a.An official public action taken,ortobe taken,or which could betaken,or an omission or failure to take a public action; b.A legal duty performed ortobe performed,or which could be performed,or an omission or failure to perform a legal duty; cA legal duty violated ortobe violated,or which could beviolated byany person included in theterm defined in paragraph (b)(1);or d.Attendance or absence from a public meeting at which official action istobe taken. (4)Disclosure.Any person included in the term defined in paragraphs (b)(1)through (6)shall disclose any gift,or series of gifts from anyone person or entity,having a value in excess of $25.00.The disclosure shall be made by filing a copy ofthe disclosure form required by chapter 112,Rorida Statutes,for "local officers"with the chy clerk simultaneously with the filing ofthe form with the clerk ofthe county and with the Florida Secretary of State. (0 Compulsory disclosure by employees of firms doing business with the cfty. Should any person included inthe terms defined in paragraphs (b)(1)through (6)be employed bya corporation, firm,partnership or business entity in which that person orthe immediate family does not have a controlling financial interest,and should the corporation,firm,partnership or business entity have substantial business commitments toor from the dty or any city agency,orbesubject to direct regulation by the city ora city agency, then the person shall file a sworn statement disclosing such employment and interest with the clerk ofthe city. (g)ExpJbftotfofi of official position prohibited. No person included inthe terms defined in paragraphs (b)(l)through (6)shall corruptly use or attempt to use an official position to secure special privileges or exemptions for that person or others. (h)Prohibitiononuse of confidential Information. No person included intheterms defined in paragraphs (b)(1)through (6)shall accept employment or engage in any business or professional activity which one might reasonably expect would require or induce oneto disclose confidential information acquired by reason of an official position,nor shall that person in fact ever disclose confidential information garnered or gained through an official position withthe city,nor shall that person everuse such information,directly or indirecdy,for personal gain or benefit Thomas F.Pepe 02-23-15 25 (i)Conflicting employment prohibited. Noperson included intheterms defined inparagraphs (b)(1)through(6)shallaccept other employmentwhich wouldimpairindependenceofjudgmentintheperformanceofanypublicduties. (j)Prohibition on outside employment. (1)Noperson included inthetermsdefinedin paragraphs (b)(6)shall receiveanycompensationforservicesasan officer or employeeofthecityfromanysource other thanthecity,exceptasmaybepermittedas follows: a.Generally prohibited.No full-time cityemployee shall acceptoutside employment,either incidental,occasional or otherwise,wherecitytime,equipment or materialistobeused or wheresuchemploymentoranypart thereof is to be performed oncitytime. b.When permitted.A full-time cityemployeemayaccept incidental or occasional outsideemploymentsolongas suchemploymentisnotcontrary,detrimental or adversetotheinterestofthecity or anyofitsdepartmentsand theapproval required in subparagraph c.isobtained. c.Approvalofdepartmentheadrequired.Anyoutsideemploymentbyany full-time cityemployeemustfirstbe approvedinwritingbytheemployee'sdepartmentheadwho shall maintain acompleterecordofsuch employment d.Penalty.Anypersonconvictedof violating anyprovisionofthissubsection shall bepunishedasprovidedin section I-I I of the Code of Miami-Dade Countyand,inadditionshallbesubjectto dismissal bytheappointing authority.Thecitymayalsoassessagainstaviolatorafinenottoexceed$500.00andthecostsof investigation incurred by the city. (2)All full-time cityemployeesengagedinanyoutsideemploymentforanyperson,firm,corporation or entity other thanthe city,or anyofitsagencies or instrumentalities,shall file,under oath,anannual report indicatingthe source of the outside employment,the nature of the work being done andany amount ofmoney or other considerationreceivedby the employeefromtheoutsideemployment.Cityemployee reports shall be filed with thecity clerk.The reports shallbe available atareasonabletimeandplaceforinspectionby the public.Thecity managermay require monthly reports from individual employees or groupsof employees forgood cause.. (k)Prohibited investments. Noperson included inthetermsdefinedinparagraphs (b)(1)through(6)or amemberoftheimmediate family shall havepersonalinvestmentsinany enterprise which will create asubstantialconflictbetweenprivate interests and the public interest (I)Certain appearances and payment prohibited. (1)Noperson included inthetermsdefinedinparagraphs (b)(1),(5)and(6)shall appearbeforeanycityboard or agencyandmakea presentation onbehalfofathirdpersonwith respect toany matter,license,contract certificate,ruling,decision,opinion,rateschedule,franchise,or other benefitsoughtby the thirdperson.Nor shall thepersonreceiveanycompensationor gift,directlyor indirectly,forservicesrendered to athirdperson,who hasappliedfor or isseekingsomebenefitfromthecityoracity agency,inconnectionwiththeparticularbenefit soughtbythethirdperson.Nor shall thepersonappearinanycourtorbeforeany administrative tribunal as counselor legal advisortoapartywhoseeks legal relieffromthecity or acityagencythroughthesuitinquestion. (2)Noperson included intheterms defined in paragraphs (b)(2),(3)and(4)shall appearbeforethecity commission or agencyonwhich the personserves,eitherdirectly or throughanassociate,andmakea presentation onbehalfofathirdpersonwith respect to anymatter,license,contract,certificate,ruling,decision, opinion,rateschedule,franchise,or other benefitsoughtbythethirdperson.Norshallsuchpersonreceiveany compensation or gift,directly or indirectly,forservicesrendered to athirdpartywhohasappliedfor or isseeking somebenefitfrom the citycommissionoragencyonwhichthepersonservesin connection withtheparticular benefitsoughtbythethirdparty.Nor shall thepersonappearinanycourt or beforeany administrative tribunal as counselor legal advisortoathirdpartywhoseeks legal relieffromthecitycommissionoragencyonwhichsuch person serves through the suitinquestion. (m)Actions prohibited whenfinancial interests involved. Noperson included intheterms defined in paragraphs (b)(I)through(6)shallparticipateinany official action directlyor indirectly affecting a business inwhichthatpersonoranymemberofthe immediate family hasa financial interest A financial interest is defined inthissubsectionto include,but not be limited to,anydirect or indirect interest inany investment equity,or debt (n)Acquiringfinancial interests. Noperson included intheterms defined in paragraphs (b)(1)through(6)shall acquirea financial interestina project businessentity or property atatimewhenthepersonbelieves or hasreason to believethat the financial interestmaybe directly affected by official actionsorby official actionsbythecityorcity agency of which the personisan official,officer or employee. (0)Recommending professional services. Thomas F.Pepe 02-23-15 26 No person included intheterms defined in paragraphs (b)(1)through (4)may recommend the services ofany lawyer or law firm,architect or architectural firm,public relations firm,oranyotherpersonor firm,professional or otherwise,to assist inany transaction involving the city oranyof "its agencies,provided thata recommendation mayproperlybemadewhenrequiredtobemadebythedutiesof office and in advance ata public meeting attended byothercity officials,officers or employees. (p)Continuingapplication after cityservice. (1)No person included intheterms defined in paragraphs (b)(1),(5)and (6)shall,fora period oftwo years after hisorhercity service oremployment has ceased,lobby any city official [as defined in paragraphs (b)(1)through (6)]in connection with any judicial orother proceeding,application,RFP,RFQ,bid,requestfor ruling orother determination,contract claim,controversy,charge,accusation,arrestorother particular subject matterinwhichthecityoroneof its agencies isapartyor has anyinterest whatever,whetherdirectorindirect Nothing contained inthis subsection shall prohibit any individual from submitting aroutine administrative request or application toadtydepartmentor agency during thetwo-year period afterhisorher service has ceased. (2)The provisions ofthe subsection shall not apply to persons whobecome employed by governmental entities, 501(c)(3)non-profit entities or educational institutions or entities,and who lobby on behalf ofthoseentitiesin their official capacities. (3)The provisions ofthis subsection shall apply to all persons described in paragraph (p)(l)whosecityserviceor employment ceasedafter the effectivedateof the ordinancefromwhichthissection derives. (4)Noperson described in paragraph (p)(l)whosecity service or employment ceased withintwoyearspriorto the effective dateofthis ordinance shall fora period oftwo years after his orher service or employment enter intoa lobbying contracttolobbyanycity official in connection withany subject described in paragraph (p)(l)in whichthe city oroneofits agencies isa party orhasanydirectand substantial interest;andinwhichheorshe participated directlyorindirectlythrough decision,approval,disapproval,recommendation,therendering of advice,investigation,orotherwise,during his orher city service oremploymentAperson participated "directly" whereheorshewas substantially involved inthe particular subjectmatter through decision,approval,disapproval, recommendation,therendering of advice,investigation,orotherwise,during hisorhercityserviceor employmentA person participated "indirectly"whereheorshe knowingly participated inanywayinthe particular subjectmatterthroughdecision,approval,disapproval,recommendation,the rendering of advice,investigation,or otherwise,during hisorhercityserviceor employment Allpersonscoveredbythis paragraph shall execute an affidavit onaformapprovedbythecityattorneypriorto lobbying anycity official attestingthatthe requirements of thissubsectiondonotprecludethepersonfrom lobbying city officials. (5)Any person who violates this subsection shall be subject tothe penalties provided in section 8A-2(p). (q)City attorney to render opinionson request Whenever anypersonincludedinthetermsdefinedin paragraphs (b)(I)through(6)and paragraph (b)(9)isin doubt astotheproperinterpretationor application of this conflictofinterestandcode of ethicsordinance,or whenever anypersonwhorendersservices to the cityisindoubtas to the applicability of the ordinance that person,maysubmitto the city attorney a full written statement of the factsand questions.Thecity attorney shall thenrenderanopiniontosuchpersonand shall publish theseopinionswithoutuse of thenameoftheperson advised unlessthepersonpermitstheuseofaname. (Ord.No.6-99-1680,§2,3-2-99) Editor's note-Ord.No.6-99-1680,§I,adopted 3-2-99,repealed §§8A-I and 8A-2intheirentiretyand replaced them with new §§ 8A-Iand 8A-2.Former §§8A-Iand8A-2 pertained to declaration of policy and definitions,respectively,and derivedfromOrd.No.634,§§I (I A-l),I (IA-2)adopted Jan.11,1969. Thomas F.Pepe 02-23-15 END OF SECTION 27 PRESENTATION TEAM DECLARATION/AFFIDVAIT OF REPRESENTATION ThisaffidavitisnotrequiredforcompliancewiththeCity's Solicitation;however,itmaybeusedtoavoid theneedto register members ofyour presentation teamas lobbyists.Pursuant to City Ordinance 28-14- 2206 (c)(9),anypersonwhoappearsasa representative foran individual or firm foranoralpresentation beforea City certification,evaluation,selection,technicalrevieworsimilarcommittee,shalllistonan affidavit provided bythe City staff,all Individuals whomaymakeapresentation.The affidavit shallbe filed bystaff with the Clerk's office atthe time the committee's proposal is submitted totheOty Manager.For the purposeof this subsection only,the listedmembersof the presentationteam,with the exception ofany person otherwise required to register asa lobbyist,shall notbe required topay any registration fees.Noperson shall appearbeforeanycommitteeonbehalfofan anyone unlessheorshe hasbeen listed aspartofthefirm'spresentationteampursuanttothisparagraphorunlessheorsheIs registered withthe Oty Clerk's officeasa lobbyist andhaspaidallapplicable lobbyist registration fees. Pursuant to '92.525(2),Florida Statutes,the undersigned,myt<iy>\^M^makes the following declaration under penalty of perjury:* Listed below areall individuals whomaymakeapresentationonbehalfoftheentity that theaffiant represents.Please note;Nopersonshall appear beforeanycommitteeonbehalfofanyoneunlesshe orshehasbeenlistedaspartofthe firm's presentation team pursuant tothis paragraph orunlesshe orshe Is registered withthe Clerk's officeasa lobbyist andhas paid all applicable lobbyistregistration fees. NAME TITLE V>\^ For the purpose ofthis Affidavit of Representation only,the listed members ofthe presentation team, with the exception of any person otherwise required to register as a lobbyist,shall notbe required to payany registration fees.TheAffidavit of Representation shall be filed with the City Clerk's office atthe timethe committee's proposal is submitted tothe City aspartofthe procurement process. Under penalties of perjury,I declarethat I havereadthe foregoing declarationandthatthefactsstated initaretrueand specifically thatthe persons listed abovearethemembersofthe presentation teamof the entity listed below Executed this C\davof S^Vai*-W"~.201^j53P SlgnatOre of Representative k v \V \t Print Name andTitle Print name ofentity being represented END OF SECTION Thomas F.Pepe0X-23-.S M 4 CONTRACT FOR ^oW^^vttg THIS CONTRACT,entered into this _\_day of cxJ^>W .20JJC by the CITY OFSOUTH MIAMI through itsManager,both ofwhomshallbe hereinafter referred toas the "CITY"where applicable;located at 6l30 Sunaa Drive,South Miami,FL ,E-mail: salexander@southmiamifl.gov and KftrtTW^\ft\A /N^S with an office and principal place of business located at V .anoHE-mail address of UJ^,d/H*^M**^6rfnafter Q^the "CONTRACTOR"). V loCHtxiWo-^^WITNESSETH;WHEREAS,the CITY Is in need of fcjJfVMft ^f\T\StS -and WHEREAS,the CITY desirestoretainthe CONTRACTOR to provide the requiredgood and/or services based onthe CONTRACTOR'S representations thatit Is qualified and capable of providing saidgoodsand/or services ina professional andtimelymannerandin accordance with the CIlY's goalsand requirements;and WHEREAS,the CONTRACTOR hasagreedtoprovidetherequiredgoods and/or services in accordance with the terms and conditions set forth herein. NOW,THEREFORE,inconsiderationof the mutual covenants and agreements herein contained,the parties agree asfollows: 1)EngagementOfContractor:Basedon the representations ofthe CONTRACTOR as set out in the following "checked"documents the OTY hereby retains the CONTRACTOR to provide the goodsand/orservicessetforthinsaid proposal,quoteorresponseto solicitation, whicheverisapplicable,as modified by the ContractDocumentsdefinedbelow(allofwhichis hereinafter referred toas the Work"). (Check theboximmediately preceding the document described below to Indicate that such document Ispart ofthis contract)/ o-tontractor/s response to the CITY'S written solicitation;or a Contractor's proposal or quote,orif none, aAs described in paragraph 2below. 2)Contract Documents:The Contract Documents shall include this Contract and thefollowing"checked documents",aswellasany attachments orexhibits that aremadea part of any of the "checked documents". (Check theboxImmediately preceding thedocument described below to indicate thatsuch document Ispart of this ?contract) *—o/jgonorol ConcHtfuns to Cunlidil,- .iVj)upplL'inui iuii yCondition*, *cr Documents"mlbi'l'lng toin this contract ahti'Slghdd by Hit1 p«n to, Solicitation documents ("hereinafter referred to as"Bid Documents" !indjjding any request for bid,request for proposal orsimilar request) crocope of Services, dt^dntractor's response to the CITY'S Bid Documents, a^ontractor's proposal or quote, r CITY's Insurance &Indemnification Requirements, a Payment Bond, a Performance Bond, This Contractand the General Conditions toContract,SupplementaryConditions,the Solicitation,Scope of Services and "Other Documents",if any are "checked documents",shall take precedent over the responsetothe CITY's Bid Documents,the proposal orthequote,if any.The"checked documents"are attached hereto and made aparthereofbyreference. —BHSuppI ^J3^0*€ d/SoIm Thomas F.Pepe 2015 04/13/15 Page-l-of3 3)Date of Commencement:The CONTRACTOR shall commence the performance of the Work under this Contract on Vrm 1\C or a date to be specified in a Notice to Proceed,or Purchase Order,(hereinafter referred toasthe "Wbrj^Commencement Date"), and shall complete the performance hereunder within ^P^aavs orthe length of time, set forth inthe Contract Documents,whichever isthe .shorter period oftime.Timeisof the essence. 4)PrimaryContacts:The Primary ContactPersoninchargeofadministeringthis Contracton behalf of the CITY is the CityManager("Manager"),assistantManager,or the Manager's designee,whoshallbe designated inawritingsignedbythe Manager.The Primary ContactPerson fohthe CONTRACTOR and his/her contact information isas follows:Name: Ag?g ffii^fexJ^e-mail:;Fax:Street Address: 5)Scope of Services:Thegoods and/or services to beprovidedareas set forthin j the"checkeddocuments". j 6)Compensation:The CONTRACTOR'S compensation for the performance of this j contract (hereinafter referred to as th^ontrac^Pj^^hall be/6ne of the following,asindicatedbyacheckedbox,d$3t ^I ^^p^et^esset forth in o-OTNTRACTOR's response to the CITY's written solicitation,if any,orfff"none,then as setoutin CONTRACTOR'S proposal or quote,or the ScopeofServices,whicheverisapplicable,andasmodifiedby the Contract \Documents. I 7)Hours ofWork:In theeventthatthiscontract requires the performance of services,it \s presumed that the cost of performing the Work after regularworkinghours,and onSundayandlegalholidaysisincludedin the Contract Price.However,nothingcontained herein shall authorize workon days and during hours thatare otherwise prohibited by |ordinance unless specifically authorized or instructed In writing by the Director,the Director's I assistant or designee. 8)Time Provisions:The term of this Contract shall commence on the Work ^Commencement Date and shall continue for "until it expires on sltiA/g"SO,J oi A>or unless earlier terminated according to the Contract Documents..» Notwithstanding the foregoing,this Contract may be extended by an additional dJ/fbseriod A Jf if the extension isinwritingandsignedby the Director.An extension of the term ofthis j Contract isatthe CITY's soleand absolute discretion. \9)Termination:This contract maybe terminated without cause bythe CITY with30 j days of advanced written notice.This provision supersedes and takes precedence over any contrary provisions for termination contained in the Contract Documents. 10)ApplicableLawandVenue:Florida law shall applytothe interpretation and |enforcement of this Contract.Venue for all proceedings shall be in Miami-Dade County, \Florida. 11)Insurance,Indemnification &Bonding:CONTRACTOR shall complywiththe j insurance,indemnification and bonding requirementsset forth inthe Contract Documents. 12)Liquidated Damages:In theeventthatthe CONTRACTOR shall fail tocomplete the Workwithin the time limitset forth in the ContractDocuments,or the extended time limit |agreed upon,in accordance with the procedure as more particularly set forth in the Contract k jS Documents,liquidated damages shall be paid at the rate of 3 •C>-dollars per day Aft until the Work is completed.*/^ 13)Jury Trial Waiver:The parties waivetheir right tojury trial. 14)Entire Agreement,Modification,andNon-waiver:TheContractDocuments constitute the entireagreementofthe parties and supersedes any prior agreements,written or oral.The Contract Documents maynotbe modified or amended exceptin writing,signed by Thomas F.Pepe 2015 04/13/15 Page-2-of 3 both parties hereto.The Contract Documents,in general,and this paragraph,in particular, shall notbe modified or amended by any acts or omissions ofthe parties.No failure to exercise andno delay in exercising anyright,power or privilege shall operate asa waiver.No waiver ofthe Contract Documents,in whole or part,including the provisions ofthis paragraph,maybe implied byanyactor omission. 15)Public Records:CONTRACTOR and all of its subcontractors are required to comply with the public records law (s.119.0701)while providing goods and/or Services on behalf of the CITY and the CONTRACTOR,under such conditions,shall incorporate this paragraph in all ofItssubcontractsfor this Project. 16}Background Screening.All personnel and volunteers that will provide any service with vulnerable persons,as defined in Section 435.02,Fla.Stat,Involving any City or its Agency in such related activity mustbe In compliance with Level II Background Screening and fingerprinting requirements as per,Florida Statute Ch.435 prior tothe scheduled start of any employee or volunteer.CONTRACTOR shall prevent any and all of Its personnel,including volunteers,from engaging inany such related activities without having passed a background screening to the satisfaction ofthe City.A violation of this requirement shall constitutea substantialbreachof the agreement. 17)Drug Free Workplace.The CONTRACTOR shall comply with the Drug Free Workplace policy set forth In the Oty ofSouth Miami's Personnel Manual which is made apart ofthisContractbyreference.. 18)TransferandAssignment.None oftheworkor services underthiscontractshall be subcontracted or assigned without prior written consent from the SMCRA which may be denied without cause. 19)Notices.All notices givenor required underthiscontractshallbedeemed sufficient ifsentbya method that provides written evidence ofdelivery,including e-mail and facsimile transmission and delivered tothe CONTRACTOR or his designated contact person. Return of mail,senttothe address contained herein forthe parties ortheircontact persons, asnotdeliverable or forfailure to claim the mailshallbe deemed receivedonthe date that the mailis returned to sender. IN WITNESS WHEREOF,theparties,haveexecuted this Contract,onorbeforethe date first above written,with full knowledge ofits content and significance and intending to be legally bound by the termshereof. [Individualor entity's name] Witnessed:^^af 8y:_^X^^^v^ ATTE! Maria Menendez City clerk Read and Approvedas to Form,Language, Legality and Execution Thereofi -v=*> City Attorney Thomas F.Ptpe 2015 04/13/15 <3gjse=^ Page-3-of3 Steven Alexander City Manager Date: thvL'Sou#Miami THE CITY OF PLEASANT LIVING Pre-Bid Conference Sign-In Sheet September 2,2015 ITQ Title:Catering Weekend Meals for Seniors ITQ No.:PR2015-26 Please Print Clearly Name Company Name/R-mail Address Telephone No. X:\Purchasing\Iiwitation to Quote\2015-16 Senior meals\Pre Bid\Pre-BidMeetingSign-In Sheetdoc <3h South™Miami T|M CllVtti rilMMil l«VW. SUBMITTEDTO:Oty Clerk NAME: ADDRESS: CITY/STATE: PHONE: NON-MANDATORY PRE-QUOTE MEETING:Wednesday,September 2,2015 at 10 AM QUOTE SUBMISSION REQUIREMENT* Quotessubmittedafter10AMontheduedate willnotbeacceptedunlessotherwisespecifiedInthequotedocument ofatime change.All quotes(One hardcopyandonedigitalcopy)willbesubmittedtothe Oty Clerks Officeinasealed envelope.Thelabelon the onthe envelope needs toreadasfollows: CityofSouthMiami Maria M.Menendex,CMC 6130 Sunset Drive South Miami,PJ;33143 Prefect Name*.Catering Weekend Meals forSeniors MustInputproject name.If labeldoesnothave allinformationaboveyourquotewillnotbeaccepted. INSURANCE REOtHREMBtfTS- The cnVS insurancerequirementsareattached(Exhibit1).Asa conditionof award,theawardedvendormustprovidea certificate ofinsurance namingthe dty asadditional insured APHDAVrrSREQtJlflEPWrTHSUBMrTTAL/Exhfblt2l Respondents must completeandsubmit with yourquoteaffidavitsprovidedIn Exhibit2. CONTRACTS REQUIRED WITH SUBMITTAL:fE.hTb^a \. Respondents mustcompleteand submit with your quote,Exhibits3 auEsnoNS! AnyRequestsfor additional informationorquestionsmustbe In writing,emailedby10AMlocallime onWednesday,September 2,2015 tothe attentionofMr.Steven Kutlck,Purchasing Managerat skullck@southmiamlflgov. RgF£RTO "SCOPE OF SERVICES,Attachment A,8>C "COPY ATTACHED Maria Menendez,CMC 6130 Sunset Drive Mlantf,Florida33143 305-663-6339 OTY OF SOUTH MIAMI INVITATION TO QUOTE ITQ#W»201546 LUMP SUM PROPOSAL PROJECT;Catering Weekend Meals for Seniors ADDRESS:6701SW 62 Avenue CITY/STATE:South Miami,H 33143 . ISSUE DATE:Thursday,August 20,2015 E-MAIL-skultckiSsauthmiamiff.Rov. DUE DATE Tuesday,September 8,2015at10AM Kon-Martdatory Pre-Quote Meeting Is scheduled Wednesoty,September 2,2015 at10AMatOtyHaDChambers,6130 Sunset Drive, South Miami,FL33143,Deadlineto submit hi Tuesday,September 8,2015 at10AM Print/Type Name: Signature: e-mail: Firm Name: Address:riWiyi^Z^cwyi -^Wte:V^b— r 3?olo THEEXmmoMOFTWBroRMCtmsTnTJTtSTHeUHEGU^ HSNO0l1HEnttlPOSM.NON«ESPONSWE.m COT&MY,HOWEVERCM TO SO&l»CREimACCOT^ CtTV*SABQUISTR»QUOTB IS FOHlHEUOWESr AIOMWTRESIKWWE PRICE MiamiSoutr& NU ti»«M»HlXUfii U\s*X. SUBMITTED TO:CityCleric NAME: ADDRESS: CITY/STATE: PHONE: NON-MANDATORY PRE-QUOTE MEETING: QUOTE SUBMISSION REQUIREMENTS: Quotes submitted after10AMontheduedate will notbeacceptedunlessotherwisespecified in thequote document ofatime change..AM quotesfOnehard copyandone digital copy)willbe-submltted totheGty Clerks Office Inasealedenvelope.Thelabelontheonthe envelopeneeds to readas follows-' Oty ofSouth Miami MariaM.Menendex,CMC 6130 Sunset Drive South Miami,Fh 33143 ProjectName:Catering Weekend;MealsforSeniors Must Input projectname.If labeldoesnothave at)Informationaboveyourquote Win notbeaccepted. INSURANCE REQUIREMENTS: The CITY'S Insurancerequirementsareattached {Exhibitl).Asaconditionofaward,the awardedvendormustprovidea certificateofinsurancenamingthe dry asadditionalinsured. AFFIDAVITS REQUIRED WITH SUBMITTAL:(Exhibit 2) Respondents must complete andsubmit with yourquoteaffidavitsprovidedinExhibit2. CONTRACTS REQUIRED WITH SUBMITTAL:(Etthibte 31. Respondentsmust complete andsubmitwithyour quote,Exhibits 3 QUESTIONS: AnyRequeststoradditionalinformationorquestionsmustbein writing,emailedby10AMlocaltimeonWednesday,September 2,2015 to the attentionofMr.Steven Kuflck,PurchasingManagerat skuDck@southrnJarrtrH.gov. REFER TO "SCOPE OF SERVICES,Attachment A,8,C "COPY ATTACHEO Maria Menendez,CMC 6130 Sunset Drive Miami Florida 33143 305-653-6339 CITYOF SOUTH MIAMI INVITATIONTO QUOTE rTQ.#PR2015-26 LUMPSUM PROPOSAL PROJECT:CateringWeekend)MealsforSeniors ADDRESS:6701SW 62 Avenue CTTY/STATE:SouthMiami,Fl33143 ISSUE DATE:Thursday,August 20,2015 E-MAIL skufidc6>souHim}amJflEov. DUE DATE:Tuesday,September 8,2015 at10AMWednesdaVrSentember2,2015 at 10 AMDUEDATE: Non-Mandatory Pre>Q,uotB Meeting Is scheduled Wednesday,September 2,2015 at10AMat Qty HallChambers,6130 Sunset Drive, South Miami;FL 33143.Deadline to submit b:Tuesday,September 8,2015 at10AM Print/TypeName:Q&CAtirft Signature: E-mail; Firm Name:C*4<&lC -'G*fZMJ*.<~^-N-No.:_X&-&V+8jr**J Address:j^ftptf &(,,+£fAfJQWS Ml(/f #&*Q Z C***«#M\State:CELL THEEXKUTimOFTMBroaAICONSTriUlSSTieilJllIEOjm REMDERTWf>aa*SALN0N4£5PC4aVE;Tt&OTCMAftHOWSVE&INllSSOttBBQ^^ crrv*request roaauans is raTHEiowESTA^ r»r,v*vu*j *m "—Date:3Mtll±'P/foJKW&<fa^^Fax:2f^-~^J3E&EE5L Kulick,Steven P From:Kulick,Steven P Sent:Wednesday,October 07,2015 4:37 PM Cc:Korth,Jennifer,Pough,Quentin;Webster,John;Menendez,MariaM. Subject:ITQ #PR2015-26 Importance:High Re:Catering Weekend Meals for Seniors The Cityhas been informed by Miami-Dade County that the grant funding for this program will be cut consisting of a reduced amount of $13,800 through June 30,2016.TheCityis currently researching other funding alternatives that would support the program through FY 2016 to September 30,2016.Whileitis the City's intention to provideandfund the program through the endof the FY,those fundshave not been identified at this time. To ensure the Citywillbe able to provide the Senior Meal Program,please advise via return email,if the prices previously submitted in your response to the ITQwill remain the same.If not,please submit revised pricing as follows: 1.Year 1;Octobei 2016:$ 1,2015 -June30, 2. 3. 4. 5. Option Year 1: Option Year2: Option Year 3: Option Year 4: Please respond via return email by Thursday,October 9,2015 by 10:00 AM. We apologize forany inconvenience this may cause. Regards, Steven Kulick,C.P.M. PurchasingManager/ProcurementDivision City ofSouthMiami -6130 Sunset Drive-South Miami,Fl 33143 Ph:305/663-6339;Fax:305/663-6346 -Email:skulick@southmiamifl.aov Kulick,Steven P Subject:FW:ITQ #PR2015-26 Steven Kulick,C.P.M. PurchasingManager/Procurement Division City ofSouthMiami-6130 Sunset Drive -SouthMiami,Fl 33143 Ph:305/663-6339;Fax:305/663-6346 -Email:skulick@southmiamifl.gov OWTSTANTHWG j SBWCt Ajcc<\rort\nc*i Acintviiwa NKSP AWUlD From:CarlosMontoya [mailto:healthychildrencatering20@yahoo.com] Sent:Saturday,November07,2015 10:22 AM To:Kulick,Steven P Subject:Re:ITQ #PR2015-26 YesMr.Kulick,we willcharge $2.19 foreachmeal. Thanks On Friday,November 6,2015 10:43 AM,"Kulick,Steven P"<SKulick(S)southmiamifl.gov> wrote: Mr.Montoya, Please respond to the email below,dated 11/5/2015. Thanks, Steven Kulick,C.P.M. Purchasing Manager/Procurement Division City of South Miami-6130 Sunset Drive-South Miami,Fl 33143 Ph:305/663-6339;Fax:305/663-6346 -Email:skulick(3).southmiamifl.gov From:Kulick,Steven P Sent:Thursday,November 05,201510:05 AM To:'Carlos Montoya' Cc:Korth,Jennifer;Pough,Quentin;Webster,John;Menendez,Maria M. Subject:RE:ITQ #PR2015-26 Mr.Montoya, Due to the Grant reduction described below to $13,700,the meal program is funded thru June 30,2016.Therefore,the total number of meals is approximately 5,070.It is your intention to charge $2.19 for each meal under those conditions? Steve Steven Kulick,C.P.M. Purchasing Manager/Procurement Division City of South Miami-6130 Sunset Drive-South Miami,Fl 33143 Ph:305/663-6339;Fax:305/663-6346 -Email:skulickG&.southmiamifl.aov From:Carlos Montoya rmailto:healthvchildrencaterinQ20@vahoo.com| Sent:Sunday,October 25,20158:54 AM To:Kulick,Steven P Cc:Korth,Jennifer,Pough,Quentin;Webster,John;Menendez,Maria M. Subject:Re:ITQ #PR2015-26 Mr Kulick, based on 120 weekly meals and 52 weeks,the price per meal is $2.19. Thanks OnFriday,October 23,2015 3:05PM,"Kulick,Steven P"<SKulick@southmiamifl.qov>wrote: Mr.Montoya, Please confirm your revised per meal price. Thanks, 2 Steven Kulick,C.P.M. Purchasing Manager/Procurement Division City of South Miami -6130 Sunset Drive -South Miami,Fl 33143 Ph:305/663-6339;Fax:305/663-6346 -Email:skulick&southmiamifl.gov .V.iUWW(m A\K\att From:Carlos Montoya rmailto:healthvchildrencaterinq20@vahootcom| Sent:Sunday,October 11,2015 9:57 AM To:Korth,Jennifer;Pough,Quentin;Webster,John;Menendez,MariaM.;Kulick,Steven P Subject:Re:ITQ#PR2015-26 On Sunday,October 11,2015 9:47 AM,"healthvchildrencatering20@vahoo.com" <healthvchildrencaterinq20@vahoo.com>wrote: Mr.Kulick, We were abletoreviseourpricingto meet yourbudget.We have been workingwithyourCity and Countyfor the past 5 years, and lookforwardtocontinuingto service the Seniors atyourCenter.Please see revise prices below.If any further adjustments need to be made,please let us know. Sent via BlackBerry from T-Mobile From:"Kulick,Steven P"<SKunck(5).southmiamifl.aov> Date:Wed,7 Oct 2015 20:36:57 +0000 Cc:Korth,Jennifer<JKorth@southmiamlfl.Qov>:Pough,Quentin<QPouah@southmiamifl.qov>:Webster, John<JWebster@southmlamifl.gov>:Menendez,Maria M.<MMenendez@southmiamifl.Qov> Subject ITQ #PR2015-26 Re:Catering Weekend Meals for Seniors The City has been informedby Miami-Dade County that the grant fundingforthis program will be cut consisting ofa reduced amount of $13,800 through June 30,2016.The Cityis currently researching other funding alternatives that would support the program through FY 2016 to September 30, 2016.Whileitis the City's intention to provide and fund the program through the end of the FY,those funds have not been identified at this time. To ensure the City will be able to provide the Senior Meal Program,please advise via return email,if the prices previously submitted in your response to the ITQ will remain the same.Ifnot,please submit revised pricing as follows: 1.Year 1;October 1,2015 -June 30, 2016:$_13,700.00 2.Option Year 1:$_13,800.00 3.Option Year 2:$13,900.00 4.Option Year 3:$13,900.00 5.Option Year 4:$13,900.00 Kulick,Steven P From:OrlandoMonteagudo<omonteagudo@ilshealth.com> Sent:Wednesday,October 07,2015 5:30PM To:Kulick,Steven P Subject:RE:ITQ #PR2015-26 Steve, Thankyouforthecorrespondence.Respectfully,theprices previously submittedinourresponsetothe ITQ will remain the same. Thanks, Orlando Monteagudo Vice President-Food Service The ILS Group,LLC d/b/a Classic Caterers 5200 BlueLagoonDrive,Suite 500 Miami,FL 33126 Tel.305-262-1292 Ext.6486 Cell 786-261-6191 Fax 786-513-8582 Email omonteagudogpilshealth.com Website http://ilshealthservices.com/ From:Kulick,StevenP rmailto:SKulick®southmiamifl.aov] Sent:Wednesday,October 07,2015 4:37 PM Cc:Korth,Jennifer;Pough,Quentin;Webster,John;Menendez,Maria M. Subject:ITQ #PR2015-26 Importance:High Re:Catering Weekend Meals for Seniors The City hasbeeninformedby Miami-Dade Countythat the grant funding forthisprogram will becut consistingofareduced amount of$13,800throughJune 30,2016.The City iscurrentlyresearching other fundingalternatives that would support the programthrough FY 2016to September 30,2016.While itis the City's intention to provideandfund the programthrough the endof the FY,those fundshavenotbeen identified at this time. To ensure the City will beable to provide the SeniorMealProgram,pleaseadvisevia return email,if the prices previouslysubmittedinyour response to the ITQ will remainthesame.Ifnot,pleasesubmitrevised pricing as follows: 1.Year 1;October 2016:$ 1,2015 -June30, 2. 3. 4. 5. Option Year 1: Option Year 2: Option Year 3: Option Year 4: s $ Member Name Bid Number Bid Name 5 Document(s)found for this bid 29 Vendors Notified;4 Planholder(s)found. Cityof South Miami ITQ-ITQ PR2015-26-0- 2015/SK Catering Weekend Meals for Seniors Supplier Name Address 1 City State Zip Phone Attributes Barry Sims Inc.3500 Darlington Street Almond Wl 54904 7156120002 Environmental Consulting&Technology, Inc.3701 N.W.98th Street Gainesville FL 32606-5004 3522483323 Keith Roberts Enterprises,Inc.P.O.Box 9073 Coral Springs FL 33075 9548540688 Link Systems LLC 5870 Hummingbird Court Titusvllle FL 32780 4074010031 1.Small Business &9&015 DetailbyEntityName Detail by Entity Name Florida Profit Corporation MONTOYA HOLDINGS,INC. piling Information Document Number FEI/EIN Number Date Filed State Status Last Event Event Date Filed P04000038810 20-0878939 02/27/2004 FL ACTIVE REINSTATEMENT 10/23/2013 Principal Address 2374 SW125 AVE MIRAMAR.FL 33027 Mailing Address 2374 SW 125 AVE MIRAMAR.FL 33027 Registered Agent Name &Address MONTOYA,CARLOS 2374 SW 125 AVE MIRAMAR.FL 33027 Name Changed:03/14/2005 Address Changed:03/14/2005 Officer/Director Detail Name &Address Title VPTS MONTOYA,CARLOS 2374 SW 125 AVE MIRAMAR.FL 33027 Annual Reports Report Year Filed Date Nipy/search£unbiz£rgAnqMty/Corp^^•1/2 9180015 2013 2014 2015 Document Images 10/23/2013 05/19/2014 04/26/2015 DetailbyEntity Name 04/26/2015 -ANNUAL REPORT|view Image In PDF format 05/19/2014 -ANNUAL REPORT 04/30/2012 -ANNUAL REPORT 09/28/2011 -REINSTATEMENT 10/09/2010 -REINSTATEMENT 10/17/2009 -REINSTATEMENT 03/12/2008 -ANNUAL REPORT 04/16/2007-ANNUAL REPORT 02/20/2006 -ANNUAL REPORT 03/14/2005 -ANNUAL REPORT 02/27/2004 -Domestic Profit View image inPDF format View image inPDFformat ViewimageinPDFformat View image inPDFformat View image inPDFformat View image InPDFformat Viewimage in PDFformat ViewimageinPDF format Viewjunage in PDF format View image inPDFformat Nlp7fcear<*.su*k,orgfliHiui^^2/2 2015 FLORIDA PROFIT CORPORATION ANNUAL REPORT DOCUMENT#P04000038810 Entity Name:MONTOYA HOLDINGS,INC. Current Principal Place of Business: 2374 SW 125 AVE MIRAMAR,FL 33027 FILED Apr 26,2015 Secretary of State CC6539077095 Current Mailing Address: 2374 SW 125 AVE MIRAMAR,FL 33027 FEI Number:20-0878939 Name and Address of Current Registered Agent: MONTOYA.CARLOS 2374 SW 125 AVE MIRAMAR.FL 33027 US Certificate of Status Desired:No The above named enSb/subn&athh statement for fa SIGNATURE:___^ ElectronicSignatureofRegisteredAgent Officer/Director Detail: Title VPTS Name MONTOYA.CARLOS Address 2374 SW 125 AVE City-State-Zip:MIRAMARFL33027 Data IfcambyefirftyttofteiJnfcraMttofed^^ caih;ttttft am w officer cr <£nctorcfthacc/p<x*tkin orthe moe^ •tow.crcti an atfacfwwtf wm ad other(B»wBpo#w9& SIGNATURE:CARLOS MONTOYA PRESIDENT 04/26/2015 Eteetronlc Signatureof Signing OfflcerfDirector Detail