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_Ha1 2 3 g 10 City of South Miami Regular City Commission Minutes October 27, 2015 A. SILENCE OR TURN OFF ALL CELL PHONES B. ADD-ON ITEM(S) C. ROLL CALL 11 12 13 The following members of the Commissioner Welsh, Commissioner Lieb rp,,'nt: Mayor Stoddard, 14 15 16 Also in attendance 17 Pepe, Esq., City Clerk Maria M. M D. MOMENT OF E. PLEDGE OF Harris F. TONIGHT MUST HAVE BEEN G. H. a) Minutes of Special Meeting, September 24, 2015 32 33 The Minutes of the Special Meeting of September 24, 2015 were unanimously 34 approved as presented. ~~ b) Minutes of Final Budget Hearings, September 24, 2015 CITY COMMISSION MINUTES October 27, 2015 1 1 2 The Minutes of the Final Budget Hearings of September 24, 2015 were unanimously 3 approved as presented. g c) Minutes of October 6, 2015 6 7 The Minutes of October 6, 2015 were unanimously approved as presented. § 1. CITY MANAGER'S REPORT 10 11 (See attached) 13 J..,. CITY ATTORNEY'S REPORT 14 15 City Attorney's Report: The nrl~n,in l~ K. PUBLIC REMARKS 18 19 The Public individuals addressed the ez, Dr. Gray Read, John 20 Commission: Ana Ti 21 Edward Smith, 2~ 24 25 26 27 28 29 ~2 36 M. South Miami Hospital Medical Building its origins in 1994; thanking Ana Tinzli announcing Safe Streets Halloween this 7th; recommending moving Commission Remarks to N. RESOLUTION(S) 1. A Resolution authorizing the City Attorney to hire outside counsel to provide legal services in the area of land use, including services involving the purchase and sale of municipal property, the Land Development Code and the City's Comprehensive Plan. 3/5 (City Attorney) CITY COMMISSION MINUTES October 27, 2015 2 1 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 2 Resolution No. 171-15-14510 authorizing the City Attorney to hire outside counsel to provide 3 legal services in the area of land use, including services involving the purchase and sale of 4 municipal property, the Land Development Code and the City's Comprehensive Plan, passed by 5 a 3 -1 vote: 6 9 10 H 13 14 15 of 16 17 18 19 20 21 2. Yea: Nay: Mayor Stoddard Commissioner Welsh Commissioner Commissioner A Resolution authorizing the contract with Marlin Enlgine~ for possible Sunset Drive and enter into a ng documents and 3/S (Vice Mayor Harris) This item was withd Nay: Commission discussed the pros and cons missioner Liebman, the motion to table A a Living Wage Ordinance for the City of South and City of Miami Beach ordinances, passed by a Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond None 4. A Resolution authorizing the City Manager to execute fiscal year 2016 Florida Recreation Development Assistance Program (FRDAP) grant agreement with Florida Department of Environmental Protection for the Dante Fascell Park CITY COMMISSION MINUTES October 27, 2015 3 project. 3/5 (City Manager) 1 2 Moved by Mayor Stoddard, seconded by Commissioner Liebman, the motion to approve 3 Resolution No. 172-15-14511 authorizing the City Manager to execute fiscal year 2016 Florida 4 Recreation Development Assistance Program (FRDAP) grant agreement with Florida 5 Department of Environmental Protection for the Dante Fascell Park project, passed by a 4 -0 6 vote: 7 10 11 12 Yea: Nay: 5. A Resolution au1tho,rizin Recreation De'vell~r Florida Departm Moved by ment with Palmer Park 3/5 mond, the motion to approve nager to execute fiscal year 2016 Florida 13 grant agreement with Florida 14 Park Improvements project, passed by 15 a 4- 16 21 O. ORDINANCE(S} Stoddard I r Welsh Commissioner Liebman Commissioner Edmond None 6. An ordinance adopting a 20-year water supply facilities work plan and amending the city's comprehensive plan to strengthen coordination between water supply and local land use planning as required by Florida Law, 4/5 (City Manager-Planning & Zoning) CITY COMMISSION MINUTES October 27, 2015 4 1 This item was presented by Mr. Alex David with Bell David Planning Group, Inc. 2 3 Vice Mayor Harris, who was absent during this meeting due to health issues, was 4 able to vote on this item from home by telephone. 5 6 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 7 An ordinance adopting a 20-year water supply facilities work plan and amending the city's 8 comprehensive plan to strengthen coordination between and local land use 9 planning as required by Florida Law, passed by a 5 -0 10 H 15 16 17 18 19 20 23 Yea: Nay: P. CONSENT AGENDA 8. an amount not to exceed n, Inc. (SFFOA) for referee 3/5 JlI~;SI(>nE~r Welsh, the motion to approve r to expend an amount not to exceed Inc. (SFFOA) for referee service 4-0vote: Commissioner Welsh Commissioner Liebman Commissioner Edmond None 9. A Resolution authorizing the City Manager to negotiate and to enter into a contract with Tropic Landscaping & Lawn Maintenance, Inc. for field turf renovation at Murray Park. 3/5 (City Manager-Parks & Recreation) CITY COMMISSION MINUTES October 27, 2015 5 1 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 2 Resolution No. 175-15-14514 authorizing the City Manager to negotiate and to enter into a 3 contract with Tropic Landscaping & Lawn Maintenance, Inc. for field turf renovation at Murray 4 Park, passed by a 4 -0 vote: 5 Yea: Nay: 6 Mayor Stoddard Commissioner Welsh Commissioner Liebm , Commissioner Ed None 7 a) A Resolution of the City of 8 Attorney to take action to support the Clean 9 stay the Plan and authorizing the City Clerk 10 Clean Power Plan Resolution and requesting th~iit;;~:u 11 the Plan. 12 (City Attorney) 13 14 15 Resolution No. 16 Power Plan ("Plan") 17 to transmit to local 18 requesting their su 19 lmi"iinner Edmond ) authorizing the City ,oppose any attempt to a copy of the City's to stay of 3/5 the motion to approve to support the Clean horizing the City Clerk Plan Resolution and e Plan, passed by a 4 -0 vote: 20 21 22 23 Disposal Services". draw RFP # PW-2015-12, titles "Solid Waste Collection and 3/5 24 (Commissioner Liebman) 25 26 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 27 Resolution No. 177-15-14516 to withdraw RFP # PW-2015-12, titles "Solid Waste Collection and 28 Disposal Services", passed by a 4 -0 vote: 29 Yea: CITY COMMISSION MINUTES October 27, 2015 Mayor Stoddard 6 1 2 a 5 Nay: RESOLUTION{S) Cont'd Commissioner Welsh Commissioner Liebman Commissioner Edmond None 6 Commissioner Welsh recomm 7 the trucks off the field at the Gitlson-Eletlhel' 8 that the warranty is not voided. 9 10 11 12 Moved by Mayor Stodd Resolution No. 178-15-14517 ~lIthnr 13 the expiration date to 14 Q. 19 all the vendors keep rotect the field so to approve 20 Moved by Mayor Stoddard, seconded by Commissioner Liebman, the motion to approve 21 Resolution No. 179-15-14518 authorizing the City Manager to enter into a sixty (60) month 22 lease agreement with Modular Mailing Systems, dba, Neopost Florida for a digital mail postage 23 meter through a State of Florida piggyback agreement, contract no. 600-760-11-1, passed by a 24 4 -0 vote: CITY COMMISSION MINUTES October 27, 2015 7 1 2 3 4 ~ 18 H 13 14 15 R. S. Attest· 11. Yea: Nay: Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond None THE FOLLOWING TWO ITEMS: WERE PULLED FROM THE A Resolution approving a special Development at 6201 Sunset District Mixed Use-5 "TODD 4/5 (City Manager-Planning 12. A Resolution of th pursuant to Se(:ticlJi South Miami Land ,,,,·lJrT a 5 story Large Scale Oriented Development rred 10/06/15) an increase from two stories affordable housing project. ning) Maria M. Menen City Clerk Philip K. Stoddard Mayor CITY COMMISSION MINUTES October 27, 2015 8 To: Date: From: Re: THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE MEMORANDUM Honorable Mayor and City Commission October 27, 2015 Steven Alexander City Manager Manager's Report Attached are the City's accomplishments for the period covering October 5 -October 18, 2015 which are hereby submitted for your review prior to the Commission Meeting. If you have any questions please feel free to contac~ me. Finance: Finance is in the process of completing the closing of FY 2015. The Auditors are scheduled to be onsite on the first week of December to begin their fieldwork part of the audit. Finance continues to hold on the installation of the new upgrade to the City's ONESolution Finance program until the City's New Virtualization server is installed. Finance continues to trouble shoot any issues related to the City's ONESolution finance system. Finance continues to monitor the different department's issues and help correct those matters. Finance continues to update and trouble shoot issues related to the City's website. A tentative budget to actual report for September 2015 is complete, and the City has uploaded to the City's website and provided to all department heads. Immediately following the completion of August 2015, Finance will be working to close the year and prepare for the auditors. Management Information Systems: The County continues revamping all of the City's network circuits to accommodate the new systems IP addresses. Moreover, Miami-Dade County is currently completing the network configuration which includes streamlining the City's phone lines. Finance continues to monitor the Wi-Fi system to make sure connectivity remains steady. Finance has ordered another 12 modems and are scheduled to be installed before the end of October of 2015. -2 -City Manager's Report to the Commission -October 27, 2015 Finance along with procurement is working to upgrade the City's current video and sound system. Procurement has ordered new equipment and is working with Atlantic Broadband on the installation of a new SDI encoder. The main objective is to have consistent, uninterrupted audio throughout an entire broadcast. Parking: Finance along with Parking have been working with T2 (Formerly, Parker Systems) to run the needed occupancy reports that Planning is requesting. Finance along with parking have revamped all areas and are now able to better reflect certain occupancy rates for zones and space numbers. Finance will be providing useful reports to planning within the next month or so; once the data is obtained and reportable. Parking continues stripping parking spaces throughout the City which will be converted to paid parking. Moreover, as Parking completes the striping at other certain areas, parking will install parking meter heads. Procurement Division: 10/20/2015: RFP -Solar Panel Installation for City Residents: The RFP was advertised on October 7. A Pre-bid was scheduled on October 23 at 10 AM. The RFP closes on November 2 at 10 AM RFP -Resurfacing Tennis Courts at Dante Fascell Park: The RFP was advertised on October 5. A Non-mandatory Pre-bid was scheduled October 19 at 10 AM; one vendor was in attendance. The RFP closed on October 26, at 10 AM. Hybrid Administrative Vehicle Purchase: In accordance with the Adopted FY 2016 Budget, and after consulting with the Parking Division and Building Department for specifications and options, quotations were requested from an awarded dealer through the Florida Sheriffs Association contract for hybrid administrative vehicles. The purchase is scheduled for the November 3 Commission meeting. Piggvback Agreement -Pool Shade Structure: Parks is planning to install permanent pool side .shade structures this FY. To assist with those efforts, Procurement located a potential piggyback solicitation from Clay County, Florida. The bid documents have been forwarded to the City Attorney for review and approval. Purchasing Ordinance: Continue working with the City Attorney to complete a draft Purchasing Ordinance. Once completed, the Purchasing Ordinance will be forwarded to the City Manager for approval. The final document will be placed on an upcoming Commission Meeting for approval. -3 -City Manager's Report to the Commission -October 27, 2015 Code Enforcement Division: 10/20/15 Bi-Weekly Statistics: a. Issued 47 Courtesy Civil Infraction Notices (CClNs). b. Issued 7 Notices of Civil Infraction (NOCls). c. Handled 12 complaints. d. Conducted 73 proactive Inspections. e. Conducted 56 re-Inspections. f. Closed 46 cases. g. Removed 24 illegal signs from the City. h. Handled 3 graffiti tags. i. Reviewed 91 building permits. j. Assisted 53 counter walk-ins. Fines & Fees Collected: Total amount collected through October 31,2015: (Amount will be provided at end of month) Local Business Tax Compliance Office: For the period of October 1-17, 2015 Total number Total amount collected a. NEW BTRS ISSUED (27) $ 6,975.39 b. NEW LIENS ISSUED (17) $1,875.00 c. INSPECTIONS CONDUCTED (77) d. NEW BTRS REVIEWED (31) Reports, additional items a. FL League of Cities Report b. Miami Dade County Report c. Towing Companies Inspections d. Solid Waste Enclosure Requirements Notices e. Renewal Inspections and Printing -4 -City Manager's Report to the Commission -October 27, 2015 Special Project(s) performed by the CE Division: • Performed four (4) illegal sign sweeps citywide during the period. • Held the Special Magistrate meeting scheduled October 15, 2015. • Processed over 1,800 Business Tax Receipts/Licenses for FY 2015 -2016. The following are the accomplishments for the Police Department for the time period October 5th through October 18th , 2015: Chief s Office i. "Staff Own-A-Zone" program yielded 21 citizen and business contacts throughout the City; ii. National Night Out was held on October 9,2015 and was considered a great success; iii. One new officer was hired and sworn in; iv. PAL officer was assigned to new unit and organization and planning has begun. Uniform Patrol Division i. There were a total of 11 arrests, 4 were felony arrests, 7 were misdemeanor arrests, 3 were warrant arrests and 1 ofthose mentioned was narcotics related. ii. One of the felony arrests mentioned above was for an Occupied Burglary. An Off Duty South Miami Police Officer observed a subject climb into a balcony of an apartment and then observed the subject entering into the apartment itself. The apartment was occupied at the time and all of the residents were sleeping. The Off Duty Officer immediately called for backup Officers to respond. The subject fled the scene and a perimeter was established. The subject was subsequently captured without incident. He was arrested and charged accordingly. Professional Standards Division and Training i. Training has begun with new officer; ii. Active shooter training is being coordinated with local area schools and with Parks and Recreation; -5 -City Manager's Report to the Commission -October 27, 2015 iii. Coordinating active shooter training at City Hall over the course of the next few weeks. Criminal Investigations Division i. CID is conducting narcotics investigations and has made 14 narcotics related arrests. ii. CID detectives patrolled both the shopping areas and residential areas to deter residential and vehicle burglaries. iii. CID members have been attending a variety of training to enhance their knowledge and skills. Services Division Fleet Management, Records Management, Quarter Master, Property & Evidence Management; I. Revised filing system to categorize and efficiently store property and evidence in the Property Room is currently being implemented. II. Going through closed cases and sending out certified letters to owners for claiming property. Currently 102 items have been returned to owners since computerized inventory implemented. III. Currently 858 items have been destroyed pursuant to Florida State Statue. Since computerized inventory implemented. IV. Quartermaster module being implemented for better tracking and assignment of police issued equipment. V. Patrol Sedans 15-09 has been issued to Officer Morejon. VI. Intoxilyzer sent to FDLE for re-certification. PUBLIC WORKS DEPARTMENT Engineering and Construction Division Twin Lakes Drainage Improvements: Contractor was approved via resolution for Area 1 and 2 of the project. Contractor is expected to begin the work the first week of November. -6 -City Manager's Report to the Commission -October 27, 2015 Bus Shelters: A resolution was approved. Pending MDC approval for improvements along SW 62 Avenue. SW 42 ST Design for Roadway and Drainage Improvements: A purchase order was issued. A Notice to Proceed is being provided to the contractor. SW 43 ST Sidewalk Repair: A purchase order was issued. A Notice to Proceed is being provided to the contractor. Swale Trench Repair: A purchase order was issued. A Notice to Proceed is being provided to the contractor. SW 78 ST Design for Roadway and Drainage Improvements: A purchase order was issued. A Notice to Proceed is being provided to the contractor. Citywide Sidewalk Uplift Repairs: A purchase order was issued and the contractor began the work in the downtown area. Sunset Drive Roadway Improvements Ph. V: Milling and resurfacing is complete. Thermoplastic paint is complete. Irrigation system is complete. Patch on left turn lane onto SW 67'h Avenue will be repaired by MDC forces. Road Resurfacing on SW 60th Place and SW 64th Terrace: Work is completed. Thermoplastic paint is pending. Police Fueling Facility Improvement: The project is complete. Striping: PW received the resolution from the Clerk on September 4, 2015. A proposal was received for the striping of Sunset Drive, in the downtown area. Coordinating to issue the Notice to Proceed. Median Landscaping along US1: Project being coordinated with FDOT. Attended a meeting with FDOT on June 23, 2015. Pending next submittal from the FDOT consultant. Pinecrest Villas Traffic Calming Design: The 90% design plans were submitted to MDC for preliminary review. Comments were received from the County. Surveying continues in an effort to attain concurrency results for as many traffic calming devices as possible. Twin Lakes & Bird Estates Traffic Calming Design: Miami Dade Public Works approved as noted the set of plans. Resident concurrency is under review by the County. SW 60th Avenue Traffic Calming: A survey was redistributed to the residents for concurrency. As of today, the result of the surveys does not meet the 2/3 required concurrency criteria as per MDC. -7 -City Manager's Report to the Commission -October 27,2015 Mango Terrace Traffic Calming: Contractor was approved in the last commission meeting. Coordinating to issue the Notice to Proceed. Contractor provided work schedule. Pre-construction meeting to be held the week of October 19, 2015. Contractor is planning to mobilize in the week of November 9, 2015. Manor Lane Traffic Calming: Project is complete. Street Name Signs: Installation of signs is complete in the downtown area. Contractor provided a fee estimate to replace the blades on SW 74th Street to include "Richard O'Barry". The installation of new signs along Sunset Drive is underway. The next area for the installation of signs was defined south ofthe Downtown area, between US 1 and SW 57'h Avenue. It has approximately 55 sign assemblies. City Welcome Signs: A resolution was approved by commission. Coordinating the Notice to Proceed. Sanitary Sewer Master Plan: A resolution was approved by commission. Coordinating the Notice to Proceed. SW 64th Street: A proposal for an environmental phase study was requested from a consultant. The study is being requested to fulfill the requirement for a grant. A resolution will be presented in a future commission meeting for approval. Street Lights (Cobra Heads) on 67th Street: Pending further instructions. Public Works (Below are completed work orders that go beyond the day to day requests & duties). • Delivered barricades for the National Night Out special event hosted by Police. • Pressure cleaned 5 guard rails & painted guard rails on 64th Street as requested by PW Director. • Trimmed a tree in Brewer Park. • Delivered garbage containers to residents as requested. • Pressure cleaned ramp & stairs at City Hall as requested by the Assistant City Manager. • Installed Pole Banners & Hospital Banner. • Cut tree off Miami-Dade County Truck as requested by Police. • Filled 6 pot holes throughout City streets. • Trimmed 23 trees along 64th Street & 59th Place. • Cleaned canal front on Sunset Drive & 65 Avenue as requested by residents & PW Director. • Filled 12 Trash Holes with R.A.P as requested by residents. • Trimmed tree off canal bank on Manor Lane as requested by Property Owner/Miami-Dade County 311/ PW Director. -8 -City Manager's Report to the Commission -October 27, 2015 • Repaired 7 electrical boxes & installed 2 electrical outlets on Dorn Avenue as requested by PW Director. • Reset AIC unit, replaced AIC belt & cleaned coil & contacted vendor to repair motor fans located on the second floor of the Police Department as requested by Police. • Removed damaged cork board & installed a new cork board at the Community Center as requested by Parks Staff. • Replaced damaged vanity, toilet & adjusted wall mirror in the PW office bathroom as requested by PW Director. • Board up broken windows in the Inspection Station as requested by Assistant City Manager. • Repaired toilet in girl's restroom at the Community Center as requested by Parks. • Drilled a hole in a desk in the Finance Department as requested by Finance staff. • Repaired leaking toilet in the women's restroom in the Sylva Martin Building as requested by staff. • Repaired several light fixtures & 26 damaged ballasts throughout the Community Center as requested by Parks. • Repaired 6 light fixtures at City Hall as requested by staff. • Provided the Chief Financial Officer with a copy of the video room key as requested. • Installed 2 new lamps, painted office ceiling white, repaired ice maker drain, replaced ice maker filter, installed a TV cable in the office, contacted vendor to repair ice maker at Palmer Park as requested by Parks. • Closed AIC vents in the Multipurpose Room at the Community Center as requested by Parks. • Reset GFI's in the Downtown Area as required for Downtown Holiday Lighting. • Repaired & painted walls in the Communication's area in the Police Department as requested by Police. Administration Ms. Elisha Atkins-McGuire was recently hired as Administrative Assistant I for the City's Parks and Recreation Department. Elisha is responsible for providing administrative and clerical assistance to the Director, corresponding with various govt. groups and the general public, assist w/ payroll, coordinating purchases, informing the Director of matters that require his/her attention, just to name a few. Recreation Staff Training: Beginning November 4th recreation staff that work with the after school program will be attending a training program entitled 'Raising Safe Kids.' This nine (9) session program will include lectures, activities and role playing exercises that educate on positive discipline techniques, classroom management and other related topics. -9 -City Manager's Report to the Commission -October 27, 2015 New Playgrounds at Brewer Park, Dante Fascell Park, Fuchs Park & Murray Park o Anticipated completion for all playgrounds is Friday, Oct. 23". o All work/construction to be finalized within 120 days from Monday, 6/15/2015. Dante Fascell Park Drainage Improvements o Construction commenced Monday, 10/12. o All work/construction to be finalized within 60 working days from Monday, 10/12. Concession Stand Renovations o Resolution passed Tuesday, Oct. 6th o Waiting for CM to approve of requisition in ONESolution o Contractor will have 60 working days to finalize all work/construction from date of Notice to Proceed Resurface Clay Tennis Court o A solicitation has been advertised on Monday, 10/5. o Pre-bid scheduled for Monday, 10/19. o All bids are due 10/26 at 10 AM. o Resurfacing is scheduled to occur between 12/14 -12/31 JRE Lee School-Basketball Courts Recreation o A joint agreement between the City and School Board is on hold until both parties can agree on possible parking arrangements for District staff working at JRE Lee school. District staff presently uses the existing basketball courts for staff parking. o P&R Director sent via email a suggested plan for alternative parking to CM on Friday, 10/2. Tennis o Mr. Ben Carroll has been selected for the Tennis Operations Supervisor position. His first day is 11/9 o A notice regarding tennis facility rental permit termination was sent to Francisco Montana on Oct. 13 th • His final day is Sunday, December 13, 2015. One Day Camp o The next One Day Camp is scheduled for teacher planning day on October 30th . The camp features fun recreational programs, field trips and other fun activities. -10 -City Manager's Report to the Commission -October 27, 2015 Fitness • Eds Boot Camp will be offering KICKBOXRX classes beginning in November. Classes will take place weekday mornings and will be in addition to the Boot Camp classes currently offered at the Community Center. Senior Happenings • On October ]'h forty (40) seniors participated in the nutrition education course "Health the Digestive System and Yourself." • Legal Shield presented information on October 8th to thirty five (35) seniors regarding wills, deeds and other legal documents. • Care Plus sponsored a fun event on October 16th for all seniors. Music played while giveaways and goodies were distributed to fifty (50) seniors. Activities & Events • SOMlartwalk -Friday, October 9,2015 started a 6 month long series of events that will be held the 2"d Friday of every month from October 2015 through March 2016. South Miami backs this event to host artist and designers along the sidewalks and retail establishments along Sunset Drive for a fun family night out in downtown South Miami. • Dunkin' for Pumpkins (10/22) -Did you know pumpkins float? Come join us at Murray Park Aquatic Center for our first floating pumpkin patch. The cost is $1.00 per person; be ready to jump in and pick your pumpkin! After picking your pumpkin fun festive decorating station will be available for all participants to get creative. This event will be held on October 22"d from 4:30 PM -6:30 PM. • Safe Streets Halloween (10/31) -Planning for the Annual Safe Street Halloween event has begun. The event will be held on October 31, 2015 from 4:00 PM -8:00 PM along Sunset Drive (72 Street) from USl to Red Road (57Avenue). Parks and Recreation along with local businesses will set up tents and activities to distribute free candy to all of the participants.