5THE CITY OF PLEASANT LIVING
TO:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
VENDORS &
PROPOSAL AMOUNT:
EXPENSE:
ACCOUNT:
ATTACHMENT:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
November 17, 2015 Agenda Item No.: 5 Quentin Pough, Director of Parks & Recreation
A Resolution authorizing the City Manager to expend an amount not to exceed $24,300
to Big Ron's Tree Service, LLC for the removal of Australian pines at city parks.
The City's Parks and Recreation Department desires to remove a total of eighteen (18)
Australian pines located at Dante Fascell Park, Fuchs Park and South Miami Park.
Stump grinding, site restoration and removal of all tree remains are included.
The Florida Department of Environmental Protection prohibits the possession,
collection, transportation, cultivation, and importation of these invaders; moreover,
Australian pines are on .the Category I list of the most invasive plants according to the
Florida Exotic Pest Plant Council. Exotic invasive such as the Australian-pine is very
pervasive and has become more noticeable since the city built the jogging trail at Dante
Fascell Park in 2013.
Competitive proposals were sought from four (4) different sources of supply; Big Ron's
Tree Service, LLC was the lowest and most responsive vendor.
Please find below a breakdown of all submitted proposals.
VENDORS AMOUNT
BIG RON'S TREE SERVICE, LLC. $24,300
MONTERO'S TREE SERVICE, INC. $26,100
TROPIC LANDSCAPING & LAWN MAINTENANCE $32,400
FRANK'S LAWN SERVICE, INC $39,600
Not to exceed $24,300.
The total expenditure shall be charged to Parks Landscape Budget, Contractual Services,
account number 001-1750-519-3450, which has a balance of $89,565 before this request
was made.
Resolution for approval
Vendor Proposals
1 RESOLUTION NO.: _________ _
2
3 A Resolution authorizing the City Manager to expend an amount not to exceed $24,300 to
4 Big Ron's Tree Service, LLC for the removal of Australian pines at city parks.
5
6 WHEREAS, the City's Parks and Recreation Department desires to remove a total of eighteen
7 (18) Australian pines located at Dante Fascell Park. Fuchs Park and South Miami Park; and
81 •
9 WHEREAS, the Florida Department of Environmental Protection prohibits the possession.
10 collection, transportation, cultivation, and importation of these invaders; moreover, Australian pines are
11 on the Category I list of the most invasive plants according to the llorida Exotic Pest Plant Council; and
12
13 WHEREAS, competitive proposals were sought from four (4) different sources of supply; Big
14 Ron's Tree Service, LLC was the lowest and most responsive vendor; and
15
16 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
17 SOUTH MIAMI, FLORIDA THAT:
18
19 Section 1. The City Manager is authorized to expend an amount not to exceed $24,300 to Big
20 Ron's Tree Service, LLC. The total expenditure shall be charged to the Parks Landscape Budget,
21 Contractual Services, account number 001-1750-519-3450, which has a balance of $89,565 before this
22 request was made. A copy of proposals are attached.
23
24 Section 2. Severability. If any section clause, sentence, or phrase of this resolution is for any
25 reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
26 the validity of the remaining portions of this resolution.
27 Section 3. Effective Date. This resolution shall become effective immediately upon adoption by
28 vote of the City Commission.
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PASSED AND ENACTED this __ day of ____ -'. 2015.
ATIEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATIORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Welsh:
BIG RON'S TREE SERVICE, LLC.
Doug Baker
16221 SW 98th Avenue
Miami, FL 33157
LIC: 601755-2 TTL: A-715
305-588-3091 I
ron@bigronstreeservice.com
City of South Miami
5800 SW 66 St.
Miami, Fl. 33143
Description
Removal of 18 Australian Pines
I
This is for work at Dante Fascell Park and Fuchs park. Stump
grinding and debris removal is included in this price.
Stump Removal
cleanup of the area
Thank you for giving me an oPPOltunity to bid on this job.
Qty
3
I?IT'OlPosa~
Date Estimate #
10/30/2015 930
Customer phone # Terms
Due on receipt
Rate Total
20,300.00 20,300.00
0.00 0.00
3,000.00 3,000.00
\,000.00 1,000.00
Total $24,300.00
Signature and Date
Thank you for the opportunity to bid on this job. Please see terms and conditions attached.
All pages must he signed and returned to validate contract.
Montero's Tree Service, Inc.
9041 S.W. 60th Terrace
Miami, FL 33173
PH. (305) 858-1199 or (305) 274-0999
FAX (305) 274-0081
NAME/ADDRESS
City of South Miami
ATTN. DOUG BAKER
6130 Sunset Drive
South Miami, FL 33143
ITEM DESCRIPTION
JOB SITE: Dante Fascell Park· 8700 SW 57 Avenue, South Miarui
Remove Remove 18 Australian Pines
Grind Grind 18 Australian Pine stwnps
Level Level the ground
Haul Haul away all debris from job site to the dump
wo 0. ue compJe,e.u 10 a wor ~ IIIBl1ue accOfumg.o s.anuar", p ac.uc",,,.
Any alteration or deviation from above specifications involving extra costs, will be
executed only upon written orders, and will become an extra charge over and above the
estimate. All agreements cont(ngent upon strikes, accidents or delays beyond our
control. Contractor is not responsible for unintentional damage to landscape, lawn,
pavement, underground cables, pipes, "Wires, or sprinklers which results from use of
specialized tree equipment. Proposal is subject to acceptance within 15 days and is
void thereafter at the option of the undersigned. Payment due upon performance of
services. Monies not paid will bear interest at 1 -1/2% per month, annual rate l8%. If
collection is necessary, cllstomer is responsible for an costs of collection, including
reasonable attorney's fees.
SIGNATURE
PROPOSAL
DATE
1lI3/2015
JOB SITE
Dante Fascell Park
TOTAL
26,100.00
TOTAL $26,100.00
P.O. Box 901368
~. HOllles;teald, FL 33090-1368
: (305) 245-4144
NAME/ADDRESS
City of South Miami
Public Works Department
4795 SW 75th Avenue
Miami, FI33155
DESCRIPTION
DENTE FASCELL PARK
8600 RED ROAD
SOUTH MIAMI, FLORIDA
(18) Australian Pine Tree Removal -Price
Includes the following
• Cut Down Trees
• Grind The Stumps
• Haul Away & Dispose of Debris
Sales Tax
Acceptance Signature
Page 1 of 1
ESTIMATE
DATE ESTIMATE N ...
10/30/2015 5904
Memo
Dante Fascell Park
QTY COST TOTAL
32,400.00 32,400.00
7.00% 0.00
I TOTAL $32,400.00
SIGNATURE
file:11 IC:/Users/qpough/ AppDataILocaVMicrosoftiWindows/Temporary%20Intemet%20Fi... 11/4/2015
Frank's Lawn Service, Inc.
Complete Lawn and Tree Service
13150 SW 124TH Avenue
Proposal
Page No. 1 Of 1
Miami, FL 33186-6255 November 4, 2015
(305) 233-9369 (305) 378-6908 Fax
info@frankslawn.com
Job Name: Dante Fascell Park To: City of South Miami
Doug Baker
5800 SW 66th Street
South Miami, FL 33143
8700 SW 5ih Avenue
South Miami, FL 33143
(305) 796-1568 Cell
dbaker@southmiamifl.gov
Member of International Society of Arboriculture and Tree Care Industry Association
We hereby submit specifications and estimates for: Tree Removal
18-Australian Pines -Cutting as flush with the ground as possible and grinding their stumps 2"-3"
below ground level
Removing cuttings generated by the above work
We propose to hereby furnish material and labor -complete in accordance with these specifications, for the sum of:
Thirty Nine Thousand Six Hundred Dollars ($39,600.00)
Payable as follows: Immediately upon completion
All material is guaranteed to be as.specified. All work to be completed in a professional manner according to standard
practices. Any alterations or deviation from above specifications involving extra cost will be executed only upon written
orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents
or delays beyond our control. We are licensed and insured and our workers are fully covered by worker's compensation
insurance. We will not be responsible for any underground utilities including irrigation systems.
Frank's Lawn Service, Inc. Authorized Signature, ____________ _
Note: This proposal may be withdrawn
if not accepted within 30 days.
Acceptance of proposal -The prices, specifications and conditions are satisfactory and are hereby accepted. You
are authorized to do the work as specified. Payment will be made as outlined above.
Any balance past 30 days will be subject to 1 % per month (12% per annum) finance
charge. Should any balance be presented for collection, customer shall pay all attorney's
fees and costs incurred. There will be a $20.00 fee for any checks returned. Payments
made by credit card will be assessed a 3% convenience fee.
Authorized Signature: Date _____ _