4THE CITY OF PLEASANT LIVING
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
VENDORS &
BID AMOUNT:
EXPENSE:
FUND &
ACCOUNT:
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
November 17, 2015 Agenda Item NO'&
Quentin Pough, Director of Parks & Recreation
A Resolution authorizing the City Manager to expend an amount not to exceed
$10,325.00 to Uline for the purchase of outdoor picnic tables at city parks.
Staff conducted an assessment of picnic tables ("tables") within the city's park
system and concluded that mUltiple older model tables need to be replaced.
The City desires to procure and install seventeen (17) rectangular tables and
three (3) round tables at seven (7) city parks: Dante Fascell Park (2), AII-
American Park (2), Brewer Park (2), Fuchs Park (2), Jean Willis Park (2), Murray
Park (5) and Palmer Park (S).
The new tables will replace some of the older tables that are starting to
deteriorate, while a few of the present tables that are in good shape will be
painted and kept in service. The new tables will be metal and a durable
thermoplastic coating which can withstand all weather elements.
Competitive bids were sought from at least three (3) different sources of supply;
Uline was the lowest and most responsive bidder.
Please find below a breakdown of all submitted proposals.
VENDORS AMOUNT
ULiNE $10,325
TREE Top PRODUCTS $13,801.99
BARCO $14,851.98
Not to exceed $10,500
The total expenditure shall be charged to Citywide Parks Master Plan -
Improvements, account number 301-2000-572-6450, which has a balance of
$319,341 before this request was made.
Resolution for approval
Vendor Proposals
1 RESOLUTION NO.: ________ _
2
3 A Resolution authorizing the City Manager to expend an amount not to exceed
4 $10,325.00 to Uline for the purchase of outdoor picnic tables at city parks.
5
6 WHEREAS, park staff conducted an assessment of picnic tables ("tables") within the city's park
7 system and concluded that multiple older model tables need to be replaced; and
8
9 WHEREAS, the City desires to procure and install seventeen (17) rectangular tables and three (3)
10 round tables at six (6) city parks; and
11
12 WHEREAS, competitive bids were sought from at least three (3) different sources of supply;
l3 Uline was the lowest and most responsive bidder; and
14
15 WHEREAS, the new tables will be metal and a durable thermoplastic coating which can
16 withstand all weather elements.
17
18 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
19 SOUTH MIAMI, FLORIDA THAT:
20
21 Section 1. The City Manager is authorized to expend an amount not to exceed $10,325.00 to
22 Uline for the purchase of outdoor picnic tables at city parks, utilizing funds from Parks and Recreation
23 Capital Improvement, account number 301-2000-572-6450, which has a current balance of $319,341.
24 Copies of proposals are attached.
25
26 Section 2. Severability. If any section clause, sentence, or phrase of this resolution is for any
27 reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
28 the validity of the remaining portions ofthis resolution.
29 Section 3. Effective Date. This resolution shall become effective immediately upon adoption by
30 vote of the City Commission.
31
32
33
34
35
36
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39
40
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44
PASSED AND ENACTED this __ day of ____ ---', 2015.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Welsh:
QUOTATION QUOTE NUMBER
ULINE
SHIPPING OOPPLY SPECIAliSTS
PHONE 1-888-952-6937
WEB uline.com
5-88420
Dele
10/30/2015
CORINNE KNIPP
ITO: SOUTH MIAMI CITY
613 0 SUNSET DR
SOUTH MIAMI, FL
ATT:JOHN STANLEY
CUST# 02553427
L
QuentHy Unit
OF L I
33143-5093
TEL# 305/785-8253
Model No.1 Description
Soles Rep
NET 30
Terms ~
ORIGIN
FOB PI.
BEST WAY
Delivery
PAGE 1 of 1
Unit Price
17 EACH H 2128 490.00
3 EACH
Date: 10/30/2015
To : JOHN STANLEY
From: CORINNE KNIPP
6' RECTANGLE PICNIC TABLE
SELECT COLOR WHEN ORDERING
Lead Time:SHIPS IN 1 DAY FROM NC
Shipping is estimated at $1146 via
Southeastern to 33413.
H-2127
46" ROUND PICNIC TABLE
SELECT COLOR WHEN ORDERING
Lead Time:SHIPS IN 1 DAY FROM NC
Shipping is estimated at $244 via
Southeastern to 33143.
665.00
COMMENTS: This is the prlclng that you requested. Please let us know
if you would like to place an order or if we can be of
further assistance. Thank you for the opportunity.
CHICAGO· ATLANTA· DALLAS· LOS ANGELES· MINNEAPOLIS· NYC/PHILA • SEATTLE
INTERNATIONAL: TIJUANA· MONTERREY· TORONTO
Ext. Price
8,330.00
1,995.00
."
John Stanley
From: TreeTop Products <info@treetopproducts.com>
Friday, October 30, 2015 3:18 PM Sent:
To: John Stanley
Subject: TreeTop Products: New Quote # QTP00002416-002
Hello, JOHN STANLEY
Thank you for your quote from TreeTop Products. You can check the status of your quote by logging into
your account. If you have any questions about your quote please contact us at info@treetoporoducts.com
or call us at 1-866-511-56428 a.m. to 5 p.m. CT, Monday through Friday
Your quote confirmation is below. Thank you again for your business.
Your quote #QTP00002416-002 (placed on Oct 30,201511:04:49 AM)
John Stanley
City of South Miami
5800 SW 66th ST
South Miami, Florida, 33143
United States
T: 305-668-3864
Product
46" SuperSaver,M Table! Round! Portable! Green
SKU Qty Price Subtotal
1WG5683 3 $661.83 $1,985.49
6' SuperSaver,M Table! Portable! Blue! Surface Mount! Blue 1WG5687 10 $614.97 $6,149.70
6' SuperSaverOM Table! Portable! Green! Surface Mount! Green 1WG5687 7 $614.97 $4,304.79
Subtotal
Shipping & Handling Total
Tax
Grand Total
1
Quote Totals
$12,439.98
$1,362.01
$0.00
$13,801.99
John Stanley
From: Barco Products <sales@barcoproducts.com>
Friday, October 30, 2015 12:18 PM Sent:
To: John Stanley
Subject: Barco Products: New Quote # QBP00036655-001
Hello, Accounts Payable
Thank you for your quote from Barco Products. You can check the status of your quote by logging into
your account. If you have any questions about your quote please contact us at sales@barcoproducts.com
or call us at 1-800-338-2697 7 a.m. to 5 p.m. CT, Monday through Friday
Your quote confirmation is below. Thank you again for your business.
Your quote #QBP00036655-001 (placed on Oct 30,2015 11:15:29 AM)
JOHN STANLEY
CITY OF SOUTH MIAMI
5800 SW 66TH ST
SOUTH MIAMI, Florida, 33143
United States
-~~ -'-'''-''~'''-'---~~-''---~---~ -
Product SKU Qty Price
6' SuperSaver'M Table/ Portable/ Green/ Surface Mount/
Green
07SA2615-
GN
7 $769.85
6' SuperSaver'M Table/ Portable/ Blue/ Surface Mount/ Blue 07SA2615-Bl 10 $769.85
07SA2611-
46" SuperSaver'M Table/ Round/ Portable/ Green
GN
3 $847.85
Subtotal
Discount (15% Off Collection Order -COl15)
Shipping & Handling Total
Tax
Grand Total
1
Subtotal Discount
$5,388.95 $808.34
$7,698.50 $1,154.78
$2,543.55 $381.53
Quote Totals
$15,631.00
-$2,344.65
$1,565.63
$0.00
$14,851.98