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City of South Miami
Regular City Commission Minutes
October 6, 2015
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM(S)
C. ROLL CALL
The following members of the City
Mayor Harris, Commissioner Welsh, Commi
Also in attendance were: City
Pepe, Esq., City Clerk Maria M.
D. MOMENT OF SILENCE
E. PLEDGE OF
F. LO ''''''I <::TI<::
Mayor Stoddard, Vice
rEdmond.
Thomas F.
MUST HAVE BEEN
28 Commission
i Vice President, Veronica Flores addressed the
the annual Parade of the Elves.
38
33
34
~~
37
H.
a) Minutes of September 10, 2015
The Minutes of September 10, 2015 were unanimously approved as presented.
b) Minutes of September 15, 2015
CITY COMMISSION MINUTES
October 6, 2015
1
1
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4
5
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8
The Minutes of September 15, 2015 were unanimously approved as presented.
CITY MANAGER'S REPORT
(See attached)
J..,. CITY ATTORNEY REPORT
9 This is a summary ofthe City Attorney's Re . the Martinez de Castro case;
relating to the EPA's Clean
p.m. for a shade meeting
10 developing a declaration in conjunction with NY
11 Power Plan rule; requesting a special meeting for
12 related to the Southeastern Investments case.
14
15
16
17
18
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K. PUBLIC REMARKS
The public remarks
Commission: Victor Dover,
Mary Scott Russell, Dick Ward, Yvon
M.
dressed the
Edward Smith,
mCILJnc1l1 South Miami Police
Friday; Safe Streets Halloween; the need for
. congratulating the organizers of Wheels;
to the required votes for the TODD;
ending LED lights for reducing electricity
Budget and Finance Committee; reminding
Special Meeting at 8:30 pm for the Madison Square
1. A acknowledging Commissioner Liebman's (Group Seat II)
appointm of Larry Melow, as the representative of Group Seat II, to serve
on the Planning Board, for a two-year term ending September 28,2017. 3/5
(Commissioner Liebman)
35 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
36 Resolution No. 152-15-14491 acknowledging Commissioner Liebman's appointment of Larry
CITY COMMISSION MINUTES
October 6, 2015
2
1 Melow, to serve on the Planning Board, for a two-year term ending September 28,2017,
2 passed by a 4 -0 vote:
3
6
7
8
9
10
11
2.
Yea:
Nay:
Mayor Stoddard
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
A Resolution authorizing the City
Development Block Grant ~"'·"".m,
documents required by the
Housing and Community
Lane and Street Improve
(City Manager)
,
Moved by Mayor stoddard,'··'~('i@;t!!~!7d
Resolution No. 153-15-14492 a ,th"rr?
Development Block Grant agreement
by the agreement with
(PHCD) for the SW
12 vote:
13
execute FY 2015 Community
documents and other
i-Dade County Public
SW 64th Street Bike
3/5
to approve
pX'>r1rrp FY 2015 Community
nd other documents required
nity Development
ect, passed by a 4 -0
4. rizing the City Manager to enter into a contract with the
the creation of the Complete Streets Policy and Design
3/5
ning & Zoning)
16
17 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
18 Resolution No. 154-15-14493 authorizing the City Managerto enter into a contract with the
19 Corradino Group for the creation of the Complete Streets Policy and Design Standards Manual,
20 passed by a 4 -0 vote:
21
Yea:
CITY COMMISSION MINUTES
October 6, 2015
Mayor Stoddard
3
3
Nay:
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
5. A Resolution authorizing the City Manager to negotiate and to enter into a
contract with LEGO Construction Co. for renovations at
Palmer Park. 3/5
(City Manager-Parks & Recreation)
4 Moved by Mayor Stoddard, seconded by the motion to approve
and to enter into a 5 Resolution No. 155-15-14494 authorizing the I
6 contract with LEGO Construction Co. for
7 by a 4 -0 vote:
8
11
12
13
14
Yea:
6. f6",e,lirlend an amount not to exceed
Sewer Department to cover the water and
during FY 2015/2016. 3/5
missioner Welsh, the motion to approve
City Manager to expend an amount not to exceed
Sewe nt to cover the water and waste water
15 invoicing for 2015/2016, passed by a 4 -0 vote:
16
Nay:
Mayor Stoddard
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
7. A Resolution authorizing the City Manager to expend an amount not to exceed
$114,000 for Florida Power and Light to cover the electrical invoicing for City
Facilities, during FY 2015/2016. 3/5
CITY COMMISSION MINUTES
October 6, 2015
4
(City Manager-Public Works)
1
2 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
3 Resolution No. 157-15-14496 authorizing the City Manager to expend an amount not to exceed
4 $114,000 for Florida Power and Light to cover the electrical invoicing for City Facilities, during
5 FY 2015/2016, passed by a 4 -0 vote:
6
9
10
11
12
13
14
17
Yea:
Nay:
Mayor Stoddard
Commissioner
Commissioner
COmml!SSI()nE~r
None
8. A Resolution authorizing the'
$106,000 for Florida Power a
lighting, during FY
(City Manager-Pub
Resolution No. 158-
$106,000 for Florida
FY 2015/2016,
9. rizing the City Manager to
rig Pacific Company.
Works)
not to exceed
.~;";-~ for street
3/5
the motion to approve
an amount not to exceed
for street lighting, during
purchase residential garbage
3/5
18 Moved by Mayor seconded by Commissioner Welsh, the motion to approve
19 Resolution No. 159-15-14498 authorizing the City Manager to purchase residential garbage
20 containers from Rehrig Pacific Company, passed by a 4 -0 vote:
21
Yea:
CITY COMMISSION MINUTES
October 6, 2015
Mayor Stoddard
Commissioner Welsh
Commissioner Liebman
5
3
4
5
6
7
8
11
12
13
14
15
16
Nay:
Commissioner Edmond
None
10. A Resolution authorizing the City Manager to negotiate and enter into a
contract with Maggolc, Inc. for the construction of the Twin Lakes Roadway &
Drainage Improvements-Area 1. 3/5
(City Manager-Public Works)
Moved by Mayor Stoddard, seconded by Cornm,is
Resolution No. 160-15-14499 authorizing the City M
contract with Maggolc, Inc. for the construction of
Improvements-Area 1, passed by a 4 -0 vote:
the motion to approve
goltiat:e and enter into a
<n"r1"J~V & Drainage
Resol
list, is
4-0
Yea:
Nay:
11. described in the attached
dispose of the "surplus"
3/5
issioner Welsh, the motion to approve
property, described in the attached
'V'","~''''r''TO dispose ofthe "surplus" items, passed by a
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
14. A Resolution of the City of South Miami, Florida, authorizing the re-allocation
and use of the balance of the funds remaining, after the engagement of an
economist relating to early cost recovery matters before the Public Service
Commission, for the cost of an engineering expert witness in the same matter.
(Mayor Stoddard) 3/5
CITY COMMISSION MINUTES
October 6, 2015
6
1 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve
2 Resolution No. 162-15-14501 authorizing the re-allocation and use of the balance ofthe funds
3 remaining, after the engagement of an economist relating to early cost recovery matters before
4 the Public Service Commission, for the cost of an engineering expert witness in the same
5 matter, passed by a 4 -0 vote:
6
Yea:
Nay:
N. RESOLUTION(S)
Mayor Stoddard
Commissioner Welsh
Commissioner
None
11
12 This item
by Ms. Kamali.
Fi~"'tin,n which was provided
13
14
15
16
17
18 for
19
22
Moved by
<1n;,,',>r to execute a Maintenance
.. Department ofTransportation (FDOT)
Commissioner Edmond
None
Special Magistrate services; appointing Harold V.
Magistrate for the City of South Miami.
(City Manager)
Hickey, Esquire, as Special
3/5
23 This item was pulled from the Consent to be replaced with an amended one
24 reflecting the revised fee from $150 to $100 after further negotiation by staff.
CITY COMMISSION MINUTES
October 6, 2015
7
1 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve
2 as amended Resolution No. 164-15-144503 authorizing the City Manager to execute a contract
3 relating to Special Magistrate services; appointing Harold V. Hickey, Esquire, as Special
4 Magistrate for the City of South Miami, passed by a 4 -0 vote:
5
Yea:
Nay:
8
9 This item was pulled
10 to have a realistic projection for
11 situation again.
12
13
14 Resolution No.
15
16
17
Mayor Stoddard
Commissioner Welsh
Commissioner
None
er comments, ding staff
to avoid this type of shortage
the motion to approve
City Managers General
,,,,,u,,, Disposal Fee account, passed
ml!5SI()m~r Liebman
Festival on November 7 and 8, 2015 in South Miami. 3/5
(City Manager-Parks & Recreation)
20
21 Commissioner Welsh took this opportunity to make a request for a booth for the
22 Ludlum Trail to be provided during the event. Former City Mayor Mary Scott Russell, currently
CITY COMMISSION MINUTES
October 6, 2015
8
1 Chamber South President addressed the Commission stating that there would be no problem
2 fulfilling the Commissioner's request.
3
4 Moved by Mayor Stoddard, seconded by Commissioner Liebman, the motion to approve
5 Resolution No. 166-15-14505 waiving certain special event fees, and authorizing the City
6 Manager to permit Chamber South to hold its 44th Annual South Miami Art Festival on
7 November 7 and 8, 2015 in South Miami, passed by a 4 -0 vote:
8
11
12
13 project, looking
14 originally proposed
15
Yea: Mayor Stoddard
Nay:
. proposed Madison Square
ch might be going back to the
16 something that the Commission can
17 work
18
19
20
21
22 minimum cha
23 financing, passed
24
Nay:
by Commissioner Welsh, the motion to table A
City Attorney to draft necessary ordinances
Plan, Zoning Map, and Land Development Code to the
prclposeCl Madison Square Project to qualify for 9% Tax Credit
Mayor Stoddard
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
20. A Resolution supporting the EPA's Clean Power Plan rule as a way of
CITY COMMISSION MINUTES
October 6, 2015
9
significantly reducing greenhouse gas emissions that threaten the City and
South Florida region through climate change and sea level rise and opposing
any requests that the Clean Power Plan rule be stayed during any periods of
legal challenge or litigation. 3/5
(Mayor Stoddard)
1
2 Moved by Mayor Stoddard, seconded by Commissioner Liebman, the motion to approve
3 as amended Resolution No. 167-15-14506 supporting the an Power Plan rule as a way
4 of significantly reducing greenhouse gas emissions that the City and South Florida
5 region through climate change and sea level rise and
6 Power Plan rule be stayed during any periods of and authorizing
7 ssed by a 4 -0 vote:
8
Yea:
Nay:
9
10 b) A '''''O'Ul:!Q
11 permit East GrE!enWa'
12 Tour Ride through
13 Miami.
14 (Mayor Stoddard)
15
16
17
18 to pe
19 History
20 South Miami,
21
Nay:
orizing the City Manager to
i Street Bash and History
mber 14 -15, 2015 in South
3/5
I Welsh, the motion to approve
I fees, and authorizing the City Manager
first-ever bike-in South Miami Street Bash and
!<P"tp,(j by WHEELS on November 14 -15, 2015 in
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
15. A Resolution authorizing the City Attorney to hire outside counsel to provide
CITY COMMISSION MINUTES
October 6, 2015
10
1
2
a
5
6
S
9
10
H
13
14
l~
17
16.
19.
21.
legal services in the area of land use, including services involving the purchase
and sale of municipal property, the Land Development Code and the City's
Comprehensive Plan. 3/5
(City Attorney)
(This item was part ofthe "Unfinished Business").
A Resolution authorizing the City "",mo",
contract with Marlin Engineering, Inc to
for possible Sunset Drive Street Closu
(City Manager-Public Works)
(This item was part of the "u
negotiate and enter into a
engineering documents and
3/5
Ordinance for
and City of
3/5
""pr'lITe fiscal year 2016 Florida
Program (FRDAP) grant agreement with
I Protection for the Dante Fascell Park
3/5
22. rizing the City Manager to execute fiscal year 2016 Florida
ment Assistance Program (FRDAP) grant agreement with
of Environmental Protection for the Palmer Park
3/5
18 (This item was part of the "Unfinished Business").
~8
O. RESOLUTION(S) PUBLIC HEARING(S)
23. A Resolution approving an application for a variance for a new development
CITY COMMISSION MINUTES
October 6, 2015
11
1
2
3
located at 6201 Sunset Drive. 4/5
(City Manager-Planning & Zoning)
Applicant Marcelo Fernandez addressed the Commission.
4 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve
5 Resolution approving an application for a variance for a new development located at 6201
6 Sunset Drive, passed by a 4 -1 vote:
7
8
9 Motion
Yea:
Nay:
10 speakers to address the Commi
11 item was voted on.
12
13
14 Schwartz.
15
16
17
l:§
20
The
Mayor Stodd
to allow
Yvonne Beckman, Beth
voted again with the same
21 ested conducting a research on the creation ofthe TODD
22 II within that district.
23
24 Mr. the Commission explaining the proposed project,
25 focusing mainly on the results of the traffic study requested by the Commission. The
26 Commission discussed the proposed project with staff until Vice Mayor Harris announced gOing
27 home with the promise to rejoin the meeting by phone some time later. Therefore, the item
28 was tabled by a motion of Commissioner Welsh, seconded by Commissioner Liebman, passing
29 by unanimous vote of the Commission present. As the Vice Mayor called in and rejoined the
30 meeting, the item was taken off the table by a motion from Commissioner Welsh, seconded by
CITY COMMISSION MINUTES
October 6, 2015
12
1 Mayor Stoddard, passing by unanimous vote. The Commission continued the discussion among
2 themselves, staff and the Applicant.
3
4 The public hearing was opened and the following individual(s) addressed the
5 Commission: Beth Schwartz, Yvonne Beckman.
6
7 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to defer A
8 Resolution approving a special exception to construct as'" rge Scale Development at
9 6201 Sunset Drive within the Transit Oriented Develop Mixed U~e-S "TODD M-S"
10 zoning district, passed by a 5 -0 vote:
11
12
U
16
17
18
19
P.
20 "Dangerous
21 compliance with
22 passed by a 5 -0
23
Yea:
Nay:
Nay:
CITY COMMISSION MINUTES
October 6, 2015
by Commissioner Welsh, the motion to approve
17, Article IV of the City Code entitled
, , roviding for use of the traffic infraction detectors to promote
'ec1tlve~s consistent with general law of the State of Florida,
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
13
3
4
~
H
13
14
l~
17
18
19
Q. ORDINANCE{S) FIRST READING{S) PUBLIC HEARING{S)
R.
S.
26. An Ordinance Adopting a Small Scale Amendment to the Future Land Use Map
of the Comprehensive Plan, amending the designation of the Marshall
Williamson property located at approximately SW 61st Court and SW 64th
Terrace, from Single Family Residential -Two Story to Multifamily Residential -
Four Story. 5/5
(Mayor Stoddard)
(This item was withdrawn fram the Agenda)
27. An Ordinance amending the
South Miami Land Develo
20-3.1{C), and other applica
(This item was
ed Business").
provided in the City of
Regulations," Section
des;ignaticJn of the
Court and SW
. RS-4 to Low
5/5
facilities work plan and
strengthen coordination
4/5
Attest Approved
Maria M. Menendez, CMC
City Clerk
CITY COMMISSION MINUTES
October 6, 2015
14
Philip K. Stoddard, PhD
Mayor
To:
Date:
From:
Re:
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
October 6, 2015
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering September 14, -October 4, 2015
which are hereby submitted for your review.
If you have any questions please feel free to contact me.
Finance:
Finance has finalized the FY 2016 ADOPTED Budget. Finance has uploaded the budgets online and
submitted all of the required compliance Department of Revenue Forms to the State of Florida.
Finance continues to hold on the installation of the new upgrade to the City's ONESolution Finance
program until the City's New Virtualization server is installed. Finance continues to trouble shoot
any issues related to the City's ONESolution finance system. Finance continues to monitor the
different department's issues and help correct those matters.
Finance continues to update and trouble shoot issues related to the City's website.
Finance continues working on closing August 2015. Once the budget to actual report for August
2015 is complete, the City will be uploading to the City's website and providing to all department
heads. Immediately following the completion of August 2015, Finance will be working to close the
year and prepare for the auditors.
Management Information Systems:
The County has installed the City's .virtualization system at a County, high-security, Data Center
located near SW 56 Street and SW 87 Avenue. The County is currently revamping all of the City's
network circuits to accommodate the new systems IP addresses.
-2 -City Manager's Report to the Commission -October 6, 2015
The County has resolved the Wi-Fi issues and have installed 5 Wi-Fi modems. Finance will be
monitoring the system to make sure connectivity remains steady. Finance has ordered another 10
modems to hopefully installed before the end of October of 2015.
Parking:
Finance along with Parking have been working with T2 (Formerly, Parker Systems) to run the
needed occupancy reports that Planning is requesting. Finance along with parking have revamped
all areas and are now able to better reflect certain occupancy rates for zones and space numbers.
Finance will be providing useful reports to planning within the next month or so; once the data is
obtained and reportable.
Parking continues stripping parking spaces throughout the City which will be converted to paid
parking. Moreover, as Parking completes the striping at other certain areas, parking will install
parking meter heads.
Procurement Division: City Managers Commission Report:
Draft RFP -Solar Panel Installation for City Residents: The current agreement expires January 19,
2016. In order to maintain continuity of the program, a draft RFP has been developed that, when
awarded, will replace the current 6-month agreement. The new RFP will include a one-year
agreement with a one-year renewal. The RFP is pending approval.
Draft RFP -Resurfacing Tennis Courts at Dante Fascell Park: A draft RFP for the resurfacing of the
tennis courts at Dante Fascell Park has been forwarded to the City Attorney for approval. The RFP
will be advertised upon approval. The intention is to have the work completed by January, 2016.
Piggyback Agreement; Pool Shade Structure: Parks is planning to install permanent pool side
shade structures this FY. To assist with those efforts, Procurement located a potential piggyback
solicitation from Clay County, Florida. The bid documents have been forwarded to the City
Attorney for review and approval.
RFP -Multipurpose Field Renovations at Murray Park: The RFP closed on August 28; Three (3)
proposals were received. The project is funded by a CDGB grant that expires September 30, 2015.
Miami-Dade County has been requested to provide approval for the proposals received and, to
extend the grant deadline. A vendor interview was scheduled with the low bidder on September
23. Further analysis prior to making an award recommendation is required.
RFP -Janitorial Services: The RFP closed on August 4. Ten proposals were received and have
been evaluated by Public Works. Prior to making an award recommendation, a vendor interview
was scheduled with the preferred vendor on September 17. Further analysis prior to making an
award recommendation is required.
Purchasing Ordinance: Continue working with the City Attorney to complete a draft Purchasing
Ordinance. Once completed, the Purchasing Ordinance will be forwarded to the City Manager for
approval. The final document will be placed on an upcoming Commission Meeting for approval.
-3 -City Manager's Report to the Commission -October 6,2015
Following are highlights for the City's Code Enforcement Division:
I. Bi-Weekly Statistics:
a. Issued 75 Courtesy Civil Infraction Notices (CClNs).
b. Issued 5 Notices of Civil Infraction (NOCls).
c. Handled 5 complaints.
d. Conducted 83 proactive Inspections.
e. Conducted 26 re-Inspections.
f. Closed 26 cases.
g. Removed 25 illegal signs from the City.
h. Handled 2 graffiti tags.
i. Reviewed 78 building permits.
j. Assisted 51 counter walk-ins.
II. Fines & Fees Collected:
Total amount collected through September 30,2015: $3,105.75
Local Business Tax Compliance Office:
For the period of September 15 -30, 2015
Total number Total amount collected
a. NEW BTRS ISSUED
b. NEW LIENS ISSUED
c. INSPECTIONS CONDUCTED
d. NEW BTRS REVIEWED
Reports, additional items
a. Flleague of Cities Report
b. Miami Dade County Report
c. Towing Companies Inspections
(15)
(12)
(67)
(28)
d. Solid Waste Enclosure Requirements Notices
e. Renewal Inspections and Printing
$ 3,700.00
$1,245.00
-4 -City Manager's Report to the Commission -October 6, 2015
III. Special Project(s) performed by the CE Division:
a. Performed four (4) illegal sign sweeps citywide during the period.
b. Prepared for the Special Magistrate hearing scheduled October 15, 2015.
c. Assisted with an interdepartmental mail-out involving over 500 notices.
The following are the accomplishments for the Police Department for the time period September
14th through October 4 th , 2015:
Chiefs Office
i. "Staff Own-A-Zone" program yielded 21 citizen and business contacts throughout the City;
ii. Completed final planning for National Night out;
iii. On September 17th Participated in NAACP with State Attorney Kathy Fernandez-Rundle
iv. Co-hosted the Miami-Dade Chiefs Dinner at Key Biscayne on September 24th;
v. Participated in the St. Michaels Feast Day on September 25th .
Uniform Patrol Division
i. There were a total of 26 arrests, 10 were felony arrests, 13 were misdemeanor arrests, 2
were warrant arrests and lwas. a traffic arrest. 8 of those mentioned were narcotics
related.
ii. Shift bids were completed for the shift change effective October 12, 2015. Three officers
were recently released to solo patrol.
iii. Lt. Rodriguez attended the Emergency Management meetings for the preparation of the
Hurricane Season.
iv. Three officers participated in a DUI Checkpoint held in the City of Doral on September 18,
2015.
Professional Standards Division and Training
i.One new officer applicant completed hiring process and will be sworn in next week;
ii. Active shooter training is being coordinated with local area schools and with Parks and
Recreation;
-5 -City Manager's Report to the Commission -October 6, 2015 .
iii. Coordinating active shooter training at City Hall over the course of the next few weeks.
Criminal Investigations Division
i. CID is conducting narcotics investigations and has made 14 narcotics related arrests.
ii. C.I.D. detectives patrolled both the shopping areas and residential areas to deter
residential and vehicle burglaries.
iii. CID members have been attending a variety of training to enhance their knowledge and
skills.
Services Division
Fleet Management, Records Management, Quarter Master, Property & Evidence Management;
I. Revised filing system to categorize and efficiently store property and evidence in the
Property Room is currently being implemented.
II. Going through closed cases and sending out certified letters to owners for claiming
property. Currently 101 items have been returned to owners since computerized
inventory implemented.
III. Currently 855 items have been destroyed pursuant to Florida State Statue. Since
computerized inventory implemented.
IV. Quartermaster module being implemented for better tracking and assignment of police
issued equipment.
V. Patrol Sedans 15-08 and 15-09 have been outfitted with tablet hardware including docking
stations. Waiting for Information Technology to complete user profiles on tablets.
VI. Completed Property/Evidence inventory and signed over control of Evidence to Sgt.
Wagner.
-6 -City Manager's Report to the Commission -October 6,2015
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
Twin Lakes Drainage Improvements: Contractor was approved in the last commission meeting for
Area 1. A resolution to award the project for Area 2 is being presented to commission tonight. A
Notice to Proceed will be given for the entire Twin Lakes Drainage project.
Bus Shelters: A resolution was approved. Pending MDC approval for improvements along SW 62
Avenue.
SW 42 ST Design for Roadway and Drainage Improvements: A purchase order was issued. A
Notice to Proceed is being provided to the contractor.
SW 43 ST Sidewalk Repair: A purchase order was issued. A Notice to Proceed is being provided to
the contractor.
Swale Trench Repair: A purchase order was issued. A Notice to Proceed is being provided to the
contractor.
SW 78 ST Design for Roadway and Drainage Improvements: A purchase order was issued. A
Notice to Proceed is being provided to the contractor.
Citywide Sidewalk Uplift Repairs: A purchase order was issued and the contractor began the work
in the downtown area.
Sunset Drive Roadway Improvements Ph. V: Milling and resurfacing is complete. Thermoplastic
paint is complete. Irrigation system is complete. Patch on left turn lane onto SW 6ih Avenue will
be repaired by MDC forces.
Road Resurfacing on SW 60th Place and SW 64th Terrace: Work began this week.
Police Fueling Facility Improvement: The project is complete.
Striping: PW received the resolution from the Clerk on September 4, 2015. A proposal was
received for the striping of Sunset Drive, in the downtown area. Coordinating to issue the Notice
to Proceed.
Median Landscaping along US1: Project being coordinated with FOOT. Attended a meeting with
FOOT on June 23, 2015. Pending next submittal from the FDOT consultant.
Pinecrest Villas Traffic Calming Design: The 90% design plans were submitted to MDC for
preliminary review. Comments were received from the County. Surveying continues in an effort to
attain concurrency results for as many traffic calming devices as possible.
Twin Lakes & Bird Estates Traffic Calming Design: Miami Dade Public Works approved as noted
the set of plans. Resident concurrency is under review by the County.
-7 -City Manager's Report to the Commission -October 6, 2015
SW 60th Avenue Traffic Calming: A survey was redistributed to the residents for concurrency. As
of today, the result of the surveys does not meet the 2/3 required concurrency criteria as per
MDe.
Mango Terrace Traffic Calming: Contractor was approved in the last commission meeting.
Coordinating to issue the Notice to Proceed.
Manor Lane Traffic Calming: Project is complete.
Street Name Signs: Installation of signs is complete in the downtown area. Contractor provided a
fee estimate to replace the blades on SW 74th Street to include "Richard O'Barry". The installation
of new signs along Sunset Drive is underway. The next area for the installation of signs was
defined south ofthe Downtown area, between US 1 and SW 5th Avenue. It has approximately 55
sign assemblies.
City Welcome Signs: A resolution was approved by commission. Coordinating the Notice to
Proceed.
Sanitary Sewer Master Plan: A resolution was approved by commission. Coordinating the Notice
to Proceed.
SW 64th Street: A proposal for an environmental phase study was requested from a consultant.
The study is being requested to fulfill the requirement for a grant. A resolution will be presented in
upcoming commission meeting for approval.
Street Lights (Cobra Heads) on 67th Street: Pending further instructions.
Public Works (Below are completed work orders that go beyond the day to day requests &
duties).
• Trimmed 8 trees throughout the City as requested by PW Director, Police Department & City
residents.
• Filled 29 trash holes as required.
• Repaired 12 traffic signs throughout the City as reported Residents & Police Department.
• Replaced 3 residential garbage containers as requested.
• Pressure cleaned the Sunset median & 66 Avenue as requested by PW Director.
• Collected an illegal dumping at 5501 SW 63 Court as requested by Code Enforcement.
• Repaired AjC unit on the second floor of the Police Department as requested by Police.
• Replaced A/C thermostat on the first floor of the Police Department as requested.
• Replaced A/C thermostat in the computer Room at City Hall as requested.
• Repaired toilet valve in the men's restroom at the Community Center as requested by Parks.
• Replaced damaged sink faucet's in the women's restroom on the first floor at City Hall as
requested.
• Replaced GFI outlet on 61 Court & Sunset Drive as required for Downtown Lighting.
• Painted gym railings in the Community Center as requested by Parks.
• Repaired several light fixtures throughout the Community Center as requested by Parks.
-8 -City Manager's Report to the Commission -October 6, 2015
• Replaced A/C belt for the Commission Chamber A/C unit at City Hall as requested.
• Reset GFI outlets in the Downtown area as required for Downtown Lighting.
• Installed bike posts at the Community Center as requested by Parks.
• Installed a 30Amp extension cord in the Computer Room as requested by IT.
• Repaired toilet in the women's bathroom in the Sylva Martin Building as requested by staff.
PARKS
New Playgrounds at Brewer Park, Dante Fascell Park, Fuchs Park & Murray Park
• Anticipated completion for all playgrounds is Friday, Oct. 23 rd •
• All work/construction to be finalized within 120 days from Monday, 6/15/2015.
Dante Fascell Park Drainage Improvements
• Permit application submitted to Building Dept. on Friday, 10/2.
• Construction to commence soon.
Concession Stand Renovations
• Resolution scheduled to go before city commission for approval on Tuesday, Oct.
6th
.
Resurface Clay Tennis Court
• A solicitation has been advertised on Monday, Oct. 5th
.
• RFP close date is Monday, Oct. 26 th
JRE Lee School-Basketball Courts
• A joint agreement between the City and School Board is on hold until both parties
can agree on possible parking arrangements for District staff working at JRE Lee
school. District staff presently uses the existing basketball courts for staff parking.
• P&R Director sent via email a suggested plan for alternative parking to CM on
Friday, 10/2.
RECREATION
Tennis
• Mr. Ben Carroll has been selected for the Tennis Operations Supervisor position.
• Waiting for HR to notify Mr. Carroll and schedule background screening.
• Director met w/ Franciso Montana on Tuesday, Sept. 29 th • An agreement was made
that his tennis facility rental permit will be terminated on Sunday, Dec. 13 th • A
written notice will be release to Montana as soon as Ben has successfully cleared
background check.
-9 -City Manager's Report to the Commission -October 6, 2015
After School Care Program
• Seventy-eight (78) participants are currently registered, $2,975.00 collected in
revenue.
• The next One Day Camps is scheduled for teacher planning day on October 30 th •
The camp features fun recreational programs, field trips and other fun activities.
Aquatics
• Off season rentals are available on weekends at the Aquatic Center.
• Aerobic and Fitness Association of America Water Fitness certification course
scheduled for December 13th
• This course will certify individuals to teach various
types of water aerobics classes to participants of all ages.
ACTIVITIES & EVENTS
• Cycle The City (10/17) -Participants are invited to explore the City of Pleasant
Living by joining us for a 5 mile community bike ride through the city and its
beautiful parks. The purpose of this activity is to bring awareness to our parks,
encourage community, wellness and a healthier lifestyle through exercise. The ride
will start/end at the Gibson-Bethel Community Center on Saturday, October 17,
2015 at 8:30 AM
• Dunkin' for Pumpkins (10/22) -Did you know pumpkins float? Come jOin us at
Murray Park Aquatic Center for our first floating pumpkin patch. The cost is $1.00
per person; be ready to jump in and pick your pumpkin! After picking your pumpkin
fun festive decorating station will be available for all participants to get creative.
This event will be held on October 22 nd from 4:30 PM -6:30 PM.
• Safe Streets Halloween (10/31) -Planning for the Annual Safe Street Halloween
event has begun. The event will be held on October 31, 2015 from 4:00 PM -8:00
PM along Sunset Drive (72 Street) from USl to Red Road (57Avenue). Parks and
Recreation along with local businesses will set up tents and activities to distribute
free candy to all of the participants.