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b) Add-OnSm ith''Miami CITY OF SOUTH M|AM|t^otvo/pleasaS'uv!ng OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To:The Honorable Mayor&Members of the City Commission From:StevenJ.Alexander,CityManager Date:October 6,2015 AgendaItem No.:AJJ oi & Subject:A Resolution waiving all special event fees,and authorizing the City Manager to permit East Greenway Alliance to host its first-ever bike-in South Miami Street Bash and History Tour Ride through South Miami presented by WHEELS on November 14 and 15,2015 in South Miami. Background:OnFebruary 17,2015 theCityofSouth Miami passedResolution#020-15-14359 supporting the importance of WHEELS,afivedayfrom November I I to 15 ofthis year.The goalofWHEELSis to improve aspects ofhow we liveinSouthFlorida to the advantageofsafe,efficientandaffordableand sustainable walk/bike/transit/trail transportation.Through a partnership ofpublic,private and nonprofit interests,this event will provide an interface forcyclistand walkers with transit andtrails, includingguidedandself-ledbikeridesalonga44-mile network ofexisting looped trails that includes the Underline,South Dade Trail,Black Creek Trail,Old Cutler Trailand Commodore Trail,plusbikeridesalong the Rickenbacker Causeway. East Coast Greenway Alliancehas submitted aSpecialEventApplication to host its First-Ever Bike-ln South Miami Street Bashand History Tour Rideon November 14 and 15,2015. Throughout Miami,WHEELS will be providing aweeklongseriesofvideos,train rides,andculminatingwitha Street Bash in the heart ofSouth Miami.Hundreds will gatherforthiseventtowatchvideosandmeetmentorstodiscussthebenefitsof bike-walk-transit-trail mobility. East Coast Greenway Alliance isrequestingawaiverfor all Special Eventfees. Department Details Cost Parking Enforcement 63ParkingSpaces $1,575 Police Department Saturday-2 Supervisors 9 Officers $7,260 Sunday-3 Officers Public Works Barricades(Up to 100) 2Employees Public Work Fees & Material Street Closure (1,145 feet) $1,357.45 Planningand Zoning Street Banner $150 SpecialEvents ApplicationandAdminFee $160 Total 10,502.45 Account:001 -1620-524-3450 (PlanningandZoning,SustainableInitiatives) Attachments:Resolution SpecialEventsApplication Resolution 020-15-14359 1 RESOLUTION NO. 2 3 A Resolution waiving all special event fees,and authorizing the City Manager to 4 permit East Greenway Alliance to host its first-ever bike-in South Miami Street Bash 5 and History Tour Ride through South Miami presented by WHEELS on November 14 6 -15,2015 in South Miami. 7 8 9 WHEREAS,East Greenway Alliance has submitted a Special Event Application to hold its 10 First-Ever Bike-ln South Miami Street Bash(Dorn Avenue from Sunset Drive to 73rd Street and 11 73rd Street from 59th Avenue to 58th Avenue)and History Tour Ride through South Miami 12 presented by WHEELS November 14 and 15,2015;and 13 14 WHEREAS,East Greenway Alliance is requesting a waiver for the cost of 63 parking meters 15in the amount of $1,575 ($25.00 fee per meter X63 total parking meters);and 16 17 WHEREAS,the applicant is requesting a waiver for the cost ofPolice presence for the 18 Street Bashon Saturday,November 14andPolice escorting of the History Tour Ridein the Cityof 19 South Miamion Sunday,November 15,2015 totaling in the amount $7,260;and 20 21 WHEREAS,the applicant is requesting a waiver for the street closure fee in the amount of 22 $286.25;and 23 24 WHEREAS,the applicant is requesting awaiverforPublicWorks presence,fees,and 25 barricades totaling in the amount of $1,357.45;and 26 27 WHEREAS,the applicant is requesting awaiverfor the application and administrative fees 28in the amount of $160;and 29 30 WHEREAS,the applicant is requesting a waiver for the street banner fees in the amount of 31 $150. 32 33 NOW,THEREFORE,BEITRESOLVEDBYTHE MAYOR AND CITY COMMISSION OFTHE 34 CITYOFSOUTH MIAMI,FLORIDA: 35 36 Section 1.The City Manager is hereby authorizedto permit EastGreenway Alliance to 37host the First-Ever Bike-ln SouthMiami Street Bash andHistoryTourRideon November 14and 38 15,2015,in downtown South Miami. 39 40 Section 2.TheCity Manager is hereby authorized towaiveall special event fees in the 41approximateamountof$10,357.45for Parking Enforcement ($1,575),Police services ($7,260), 42 Public Worksserviceandmaterials ($1,357.45),Street Banner ($150)and Application and 43 Administrative Fees ($160). 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 Section 3.If any section clause,sentence,or phrase of this resolution isfor any reason held invalid or unconstitutional bya court of competent jurisdiction,the holding shall not affect the validity of the remaining portions of this resolution. Section 4.This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this day of _ ATTEST: CITY CLERK READ AND APPROVED ASTO FORM, LANGUAGE,LEGALITY AND EXECUTION THEREOF CITY ATTORNEY _,2015. APPROVED: MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Harris: Commissioner Liebman Commissioner Edmond: Commissioner Welsh: RESOLUTION NO.020-15-1 4359 A Resolution supporting the importance of WHEELS,a five day event in November 2015. WHEREAS,forfivedays,November 11-15 thisyear,a partnership of public,private and nonprofit interestswill produce aneventcalledWHEELS,with thegoal of improving aspects of howweliveinSouthFloridatotheadvantage of safe,efficient andaffordableand sustainable walk/bike/transit/trail transportation and; WHEREAS,WHEELS will provide an interface forupto 10,000 cyclists and walkers with transit and trails,including guided and self-led bike rides along a 44-mile network of existing looped trails that includes the Underline,South Dade Trail,Black Creek Trail,Old Cutler Trailand Commodore Trail,plus bikeridesalongthe Rickenbacker Causeway and; WHEREAS,WHEELSwillincorporatetheannual membership summit of theEast Coast Greenway Alliance,a conference acrosstwohalf-daysthatwillfeature initiator of the Atlanta BeltLine RyanGravelasanindicator of howSouth Florida can evolve through green mobility,andmanymore activities involvingcityplanningand; WHEREAS,WHEELSwilladditionallyappealtoresidentsandvisitorsalikebyway of block parties between the Miami River andin Homestead and; WHEREAS,partnersin WHEELS alreadyincludeFloridaDepartment of Transportation District 6,theFlorida Greenways and Trails Foundation,Miami-Dade Department of Parks, Recreation andOpenSpaces,Bike305,Bike SoMi,theMiami Underline,EmergeMiami,the EastCoast Greenway Alliance,Green Mobility Network,Dover,Kohl&Partners,J&B Imports among others and; WHEREAS,theUnderline,which constitutes anintegralportion of theEastCoast Greenway,runs directly through downtown South Miami,theonlycity advantaged inthis way, and therefore ideally suitedtohost WHEELS andthe cause of multi-modal mobility and; WHEREAS,many meetings have already takenplacetowardtheprospectofSouth Miami in fact centering events of WHEELS,with its promise of economic advantage forthe City of South Miami through the support of local businesses in South Miami aswellas exposure for theCityasamostdesirableplacetolive; NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT: Section 1:The City of South Miami hereby supports a partnership of public,private and nonprofit interests which will produce an event called WHEELS,a five day event from Res.No.020-15-14359 November 11-15 2015,withthegoal of improvingaspects of howweliveinSouthFloridatothe advantage of safe,efficientandaffordableandsustainablewalk/bike/transit/trail transportation. Section 2.Severability.If anysectionclause,sentence,orphrase of thisresolutionisfor anyreasonheldinvalidorunconstitutionalbyacourt of competent jurisdiction,theholdingshall not affect the validity of the remaining portions of this resolution. Section 3.Effective Date.This resolution shall become effective immediately upon adoption byvote of theCity Commission. PASSED AND ADOPTED this17th day of February 2015. ATTEST: READ AND^PPROVED AS TO FORM LANGUAGE,LEGALITY AN] EXEC]ffl0f*THEREOFy APPROVED: COMMISSION VOTE:5-0 Mayor Stoddard:Yea Vice Mayor Harris:Yea Commissioner Edmond:Yea Commissioner Liebman:Yea Commissioner Welsh:Yea City ofSoufh/MLamA/ V^ sfi *\Incorporated/*; -^-O R i tuf:r Special Event Permits Application Packet Special Events Division 6130 Sunset Drive South Miami,Florida 33143 305-663-6338 PACKET INDEX Withinthispacket,pleasefindthefollowinginformationforyourreviewandsignature: Special Events Guideline ----——HI Departmental Contract -----V Special Events Fee Schedule --—•——VI Application Checklist --VII Event Summary 1 Applicant /Sponsor Information -2 Event Questionnaire -—3 Site Plan /Sketch -------5 Notification /Petition —-————6 General Requirements 7 Indemnification Agreement 8 Departmental Approval Sheet ;-9 Off-Duty Officers Request Form 11 Public Right-of-Way Permit Application —~,~~-—~~.....~12 Public Right-of-Way Schedule of Fees 13 Parking Meter Rental Application--14 Hanging Banner PermitApplication -15 Pole Banner Permit Application ———..——„„„.....^ Special Events Clean-Up Deposit —17 NOTE:Please ensure that all of the above pages are contained in this packet 11 SPECIAL EVENT GUIDELINES A Special Event is any activity that occurs upon publicor private property that affects the ordinary use of the parks,public streets,right-of-wayor sidewalks.Special events may include but are not limitedto such activities as filming,art festivals,fairs,tours,concerts,celebrations,grand opening celebrations,certain outdoor business promotional events,bicycle races,runs,parades,marches and processions and motorcades.Listedbelow are afew guidelines,please read thisinformation completely priorto filling out the application: INTRODUCTION:The Cityof South Miami is pleased to welcome avarietyof special events,from community festivals to athletic competitions.Ourgoalistoworkwith event organizers tohelp ensure thatthe events that take placeinour City are safe and successful,while minimizing theimpactofthe surroundingcommunity.We hope thatyou find these instructions helpful inplanningandpreparingto execute your special event. In order tohelp the organizers of special events coordinate their plans withCity requirements,we havecompiledthisapplicationwhich contains informationrelatedto the City's review process.Evenif youhaveplanned events inourcitybefore,theremayhavebeenresolutionsand/orordinances passed on special events with changes thatcouldaffectyournext event fees,neighborhood notification,impactmitigation,signage,etc.Acceptance ofa special event application isnottobe construed as approval of the request. PERMIT PROCESS:Please complete the following formsin their entirety and submit them tothe Parks &Recreation Department Monday through Friday,8:00am until 5:00pm,to the attention ofthe Special Events Coordinator.The permit application process begins with the receipt ofa complete applicationand payment ofthe nonrefundable SpecialEventApplication fee of $60.00.Delaysin providingallof the required items tothe Special Event Committee mayholdup the review process. Applicationsmustbe submitted a MINIMUM OF21 DAYS before the scheduled event.Any application submitted with less then 21 days priorto the event maynot receive the necessary approvals from the required departments priorto the date ofyour event.Anapplicationwith less than five(5)business days priorto an event WILLNOTBE ACCEPTED, SECURITY DEPOSIT:Upon application approval,a $600 security deposit,as well as other possible chargers (such as:Street Closure,Off Duty-Officers,etc.)will be due andrequired before anypermit can be issued.If the event occurs withoutanycity damages and/or charges,$500 of the deposit may be refunded;$100 will be retained by city for administrative cost. HOURS:Event activities are prohibited after 11 p.m.in residential areas,after midnightin commercial areas,and before 8a.m.in any area.Loudspeakers,amplifiedmusic,bullhornorpublic address systems (PSA)during event hours are strictly regulated by the Code Department. EVENTS WITHIN A PUBLIC RIGHT-OF-WAY:Events may be held on public or private property as well as public rights-of-way such as:streets and sidewalks in commercial,residential,orindustrial zoned areas.Events on streets and sidewalks in commercial,residential,or industrial zoned areas may have special requirements and limitationson the use of certain streets to ensure safe and adequate trafficflowto areas near the special event.Any special event that impacts trafficor circulation in the area through lane closures,or other means,will require additional planning and impact analysis from our Public Works and Police Departments. m INSURANCE:All special events,especially events taking place onCity property require the event holdertocarry liability insurance fortheirownprotection as well as insurance protectionforthe City. The event producershall,priortotheevent,submitaCertificateof Insurance showingtherequired insurance limitsof$1,000,000 and ineffect coverage;the Cityof South Miami must be listed as an additional insured in the amount of $1,000,000 are required prior to the event. SMOKING:Smoking is not permitted inanypublicfacility. » EVENT NARRATIVE:A detailed written description/summary ofyour event is required.Please describe allactivities,a schedule ofactivities,inventoryof any sold and/or give-a-way items,listof vendor and any other important information. CITY MANAGER LETTER:Aletterwrittento the City Manager briefly discussing your Organization/Business,thepurposeoftheproposedevent,the benefits,if any,thattheevent will haveonthe City andanyadditional information deemedpertinenttothisapplication. SITEPLAN/SKETCH:Asiteplanmustbesubmitted with yourapplication (which youcan find as part of this application packet)and include the location of all on-site buildings and parking areas,the locationoftheexistingfirelanes;theproposedlocationsanddimensionsofalltents,barricades, stages,andbleachers as well as the location andtypeof all speakers,signs,generators and inflatable.Show nearest cross streets,serving areas,and security positions. NEIGHBORHOOD NOTIFICATION:Neighborhood notification (which youcan find as part of this application packet)will berequiredifyou propose tohave off-site parking,outdoor amplified sound, fireworks,street closures,etc.Notification must be filled outby businesses and/or residential property owners or lessees withintheroad closure andshallgivetheir acknowledgement in writing tothe personororganization seeking the permit.Thename,signature,address,and phone numberofeach person whois either aproperty owner or lessee within the requested barricaded area must appear on the sheet. SIGNS:No signs maybeaffixedtoany trees,buildingsor street fixtures. BANNERS:Separate permitsapplication(s)arerequiredforHanging Banner OverPublic Right-of- WayandPoleBanner requests (which youcan find aspartof this application packet).Bannerovera street right-of-way requires a separate application(s)fees and approval processes. MUSIC:The Committee considers times for duration of music ona case by case basis and takes into account things such as proximitytoresidential areas andif there have been prior complaints or issues with amplified sound/music.Outdoormusic amplification maybe denied and/or monitoredfor volumeona complaint driven basis.A South Miami PoliceOfficerora South Miami Code Enforcement Officer mayrequirethemusicvolumetobe reduced or ceased based uponnoise complaints or reasonable noise concerns as aresultof the special event.Also,no swearing,yelling, or abusive/inappropriate language or behavior shall be used by the DJor band. EVENT CLEAN-UP:Unless approved differentlybya stipulation(s)thru the Special Events Committee,event cleanup and equipment removal must be completely finished by8am the day following your event,includingremoving stages,barricades and fences,temporary toilets and other event production equipment,pickingup trash,street sweeping,power washing and other clean up/grounds maintenance stipulations.Ifcity crews are required to perform any type of cleanup service due to your event,you will be billed and required to pay for the man-hours spent cleaning up. IV DEPARTMENTAL CONTACT LIST If you haveany questions regarding your event that werenot answered in the GUIDELINES section of this,applicant,please contact the proper department as follow,or call the Special Event Coordinator: SPECIAL EVENT/MARKETING (3(J5)663.6338 DIVISION v ' ^oL™^P°LICE (305)663-6301DEPARTMENTv} ™™S (305)403-2063DEPARTMENTvJ RECREATION '<305>668"7232 CODE ENFORCEMENT ,,nt-.™-,„ DIVISION "(305)668-7335 PLANNING &,-nc^„?*•*->* ZONING ""(305)663-6326 PARKING/COLLECTIONS ,-n_.fi_,^A DIVISION "(305)663"6384 SPECIAL EVENT EEE SCHEDULE **ALL FEES ARE SUBJECT TO CHANGE** The following fee schedule was developed asa guide to help applicants estimate costs associated with an event.Each event fee will be calculated according to its location,size,attendance,and City personnel requirements.All costsarean approximation and are subject to change.The following schedule offees will/could be imposed for any special event: Special Events/Marketing Division: Application Fee Clean-Up/Security Deposit Expedited Fee Police Department:Supervisor Officer Radio Fee Public Works Department: Supervisor Employee Street Closure Barricades (OnlyforCity Sponsored Events) Pole Banner Parking/Collections Division: Parking Meter Rentals Planning and Zoning Department: Hanging Banner Over Public Street Pleasenote the following: $60.00 (Non-Refundable) $600.00 $60.00 $50.00 perhour (3 or more office assigned) $40.00 per hour (3hr minimum) N/A $45.00 per hour $40.00 per hour Notepage 13 under "Summary of Events". $80.00 a day for use of 10-125 $30.00 per pole banner;minimum of 10 poles =$300.00 $25.00 per day/per meter $300.00 Application Feesare non-refundable andmustbe paid before application canbe considered fully submitted. Clean-up deposits of $600 canbe refundable upto $500 ($100 city administrative fee is non-refundable)orless depending onany outstanding balances. All pre-event fees such as street closure,parking meter rentals,employee and off-duty officers MUST be paid before permit is issued. Street Banner application fee MUST be paid before submitting the Special Event Application (attach copy of invoice/receipt) tothe application. Barricade fee shown above isan estimate and does not reflect cost for delivery,setup and/or break-down charges. Barricades can only be rented when the event is sponsored by the City. Pole and/or Hanging Over Street Banner include both hanging and removal of banner receipt. VI APPLICATION CHECKLIST Thislististo ensure thatall necessary documents areincludedandthatallrequired procedures were followed.The SpecialEventCommittee will check yourapplication against thissimplerchecklistusethischecklistto ensure all information was submitted as required., APPLICATION: FEE: SIGNATURE: CITY MANAGER'S LETTER: OTHER PERMIT: INSURANCE: SITE PLAN/SKETCH: COPY: Completed Special Events Permit Application,with required attachments,at least 21 days priorto the proposed event A $60 Application Payment must accompany your applicationupon submission in cash,check ormoney order. Application must be signed and notarized upon submission. Briefly discuss your Organization/Business,the purpose ofyourevent,the benefits,if any,that the event will have on the City and any additional information deemed pertinent tothis application. Complete any applicable permit application deemed necessary for your event,such as: (Check all that applies) 3p[Public Right-of-Way Q Pole Banner XI Off-Duty Police Officer Q Banner(s)Overstreet XI Parking Meter Rental []J Clean-Up Deposit Priorto the event,the event producer is required to submit a Certificate of Insurance naming the event and also shall name City of South Miami as an additional insured,in the amount of $1,000,000. A site plan must be submitted withyour application which shows intersecting street(s),location ofallon- site buildings,parking areas,routes,barricades,etc. It is strongly recommended that you make a copy of your application for your own record. VII SUMMARY OF EVENT This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your event.Information you provide in this section is public information and may be used in developing the City of South Miami's Calendar of Special Events.Application must be submitted no less than twenty-one (21)days prior tothe effective date of the event withall required documents. TYPE OF EVENT:•Filming •Charity [^Festivals |ICelebration •Promotion Other: WHEELSNAMEOFEVENT: .Sat.:Dorn Ave.&73rd St.LOCATION OF EVENT: Sun:KirkMunroeTennisCourts.Coconut Grove;routegoesthroughCoralGablesandSouthMiamiandconcludesatUniversityMetrorailstation (Please note:write complete mailing address,as well as name ofany buildings and/or parks ifapplicable) Is this an annual event?^]No \~\Yes if yes,this is the annual event,previous date EVENT DATE(S):H/14/15-11/15/15 EVENT DAY(S):Saturday,Sunday ACTUAL EVENT HOURS:12 Name:Victor Dover Tjtie.Chair,WHEELS Cell/Phone:305-984-7331 .vdover@doverkohl.comEmail: a.m./|@)UNTIL:10_ Name:Man Chael am/put'© (Please note:event may not begin earlier then 8 a.m.or end later then 11 p.m.in residential areas,or midnight in commercial areas) ASSEMBLY DATE(S):H/14/15 SETUP/DOWN TIMES:9 fafo/p.m.11 a.m./@ ANTICIPATED ATTENDANCE:TOTAL EVENT DURATION:14 hrs mins 2000 yjfle.Co-Chair,WHEELS Local Host Committee Cell/Phone:305-803-7331 Emaii:mchael@chaelcooper.com 11/14/15 at 1:00 PM:SOMI BIKE-IN FAMILY FESTIVAL Bring the whole family forastreet festival.Watch videos and meet mentors just like you at sidewalk tables.11/14/15 at 5:30 PM:SOMI BIKE-IN STREET BASH Ride in and enjoy the South Miami party on two wheels, with live music and more.11/15/15 at 9:30 AM:MAGICAL MYSTERY HISTORYTOUR Pedal back in time with King Mango Parade founder Glenn Terry.Ride from the Grove to South Miami on this magical tour visiting 19th century friends and historical sites along the way.~~ 1-16 APPIICANT/SPONSORINTORMATION The.applicantfortheSpecialEventPermitmustbetheauthorized representative ofthe organization/business conducting the special event.This person mustbe available toworkwiththeCity's Special EventPermit Committee throughout the permitting process.Aprofessional event organizer,orother representative,mayapplyforthe Special Eventpermiton behalf of the organization/business. name of organization:East Coast Greenway Alliance address of organization;5826 Fayetteville Rd,Suite 210 Durham,NC 27713 OFFICE TELEPHONE:919-797-0619 FAX:919-797-0619 president-Dennis Markatos-Soriano secretary:Debbie West ADDRESS:5826 Fayetteville Rd,Suite 210 Durham,NC 27713 .919-797-0619PRES.PHONE:email:dennis@greenway.org sec phone-919-797-0619x101 EMAIL.debbie@greenway.org If the organization isatenantand/orrenteroftheevent location,pleasehavethe property ownercompletethe following: ||Applicant/Organization owns the event location |11 give permission for the Applicant/Organization touse my property. Comments: Property Owner's Name: Property Owner's Address: Property Owner's Signature: >Notary Signature: Phone: Date: 2-16 EVENT FEE QUESTIONNAIRE POLICE DEPARTMENT YES NO 1•£EL •Wi"y°ur event obstruct the normal flow of traffic? 2.S O Do y°u expect the total attendance for your event to be over 150 people atany one giventime? 3.0 •Will you be requesting the useof Extra-Duty Police Officers?If yes, howmany tbp (Please note:if you answered NO,to this question off-duty officers can still be assigned to your eventatacostto you if deemed necessary) If NO,pleasedescribewhytheevent will nothavea significant impactonthe surrounding public streets and/or property area. Startlocation:KirkMunroe TennisCourts,CoconutGrove.CityofMiamiRide:leader:GlennTerry;Numberofparticipants:Estimatedminimum50.maximum200Pace:lOmph orless Policeescortrequest:4-5uniformedBicyclePatrol officers,orasChiefrecommends;OfficerscouldbefromSouthMiami alone,oralsorecruitedfrom CityofMiamiandCityofCoralGablespolicedepartments,ifthechiefpreferstoinvite them,orwhateveriscalledforbyprotocol.Nostreetswillbeclosed. Off-Duty Officer Applicant pg.11 /See Special Event FeeSchedule for cost detail PUBLIC WORKS YES NO 4.JES.d Will your event interfere with any public right-of-way,suchas roads, sidewalks,alley,etc.? 5-IKI •Will your event require any full and/or partial road closures?If yes, please complete the Right-of-Way Application. (Please note:any right-of-way closures will require at least one off-duty officer andpublicworksemployee.) 6-Ej EH Will y°ur event require the use of barricades?If yes:how many TBD .whattype French or sawhorse barricades (Please note:all pubic right-of-way closures musthave approved barricades) 7>13 •Would you like the City to provide you with barricades for youevent,ata cost?If yes:howmany TBD 8-Q H Will y°u be applying for a Pole Banner? Please describe yourplans for thecleanupandremovalofrecyclablegoods,waste and garbage duringand after your event. Thecitywill take care ofthis. Public Right-Of-Way Applicantpg.12 /Pole Banner Appiicantpg.15 See Special Event Fee Schedule for cost detail 3-16 PLANNING AND ZONING YES NO 9-IHIx n Are vou confident tnat y°ur event is in tne Citv of Soutn Miami limits?see page l o (Please note:that it is the sole responsibility of the applicant to ascertain the paragraph 10. PARKING DIVISION 12. 13. 14. YES NO X location is within the city's limit.You may call the Planning &Zoning department at (305)663-6326 if you have any question(s).) [|Will you be hanging any banners over public streets?If yes,please complete the Hanging Banner Application. (Please note:that all requests for banner over public streets must be reviewed and approved by the City Commission,which meets only twice a month.) 11 •"0 •Have y°u notified the event location neighbors about your event? Hanging Banner over Street Applicant pg.14 /See Special Event Fee Schedule for cost detail 63•Will you be renting any City parking meters?If yes,how many (Please note:that if you are closing or interfering with any right-of-way that includes parking meters you are required to pay the meter fee as well.) ||Do youhaveenough on-site parking toaccommodate your event? [~1 Will yourevent involve theuseofashuttleand/or alternate parking sites? Parking Meter Rental Applicant pg.13/See Special Event Fee Schedule for cost detail CODE ENFORCEMENT YES NO 15.[^•Will you be having anymusic and/or loud sounds during your event? 16.•[2 Will your eventbe starting before 8a.m.? 17.~~~" •5 •[^Will your eventend after 11 p.m.onaweekday and/or 12 a.m. weekend? PARKS AND RECREATION YES NO 18.• 19.• Will this event takeplace in anyofthe South Miami Cityparks? (Please note:A rental fee will be applicable ifa City Park is being utilized. Reservations aremade through the Parks &Recreation Department (305)668- 7232). Willthis event require the use of any Parks equipment or staff? 4-16 SITE PLAN/SKETCH A map of the event site is required and should indicate event layout with proposed attractions,recommended street closures,parade or run/walk routes,etc.Please draw you map on the space provided below,or attach your map tothe application upon submittal.The following must be identified and labeled: 1.Event Site(label streets,building,etc.)3.Canopies,tents,stages 5.Fencing/Barricades x-x-x7.Firstaid facilities + 2.Routes (races,parades,etc.)"^"^r>4.Restroom facilities R 6.Off duty police officers P 8.Parking Area PA 5-16 ••••LiEi._j..j..,„.„g—rpr \i --^t~ —-r~.•f|t„,w<l,,if -iftte- •Li ..:)L_ NOTIFICATION /PETITION Event Name:WHEELS Event Date:11/14/15-11/15/15 We,the undersigned businesses and/or residents,have been notifiedof street closures associated with the event noted about on said date,and hereby agree or disagree to the closure(s).We are also aware that this response may noteffectthis application being approved or disapproved. Resident/Business m ^.c%*W Ofc^i'oev^C/^*7^ Q«_vtuUA ' 's*Z"t~' ll^Z~Address "73-01 tftA/ 5^fY/€ 72^^£^J"«i?* 1 s^ SS^t Sis <$*> j<A SusHX A ft/o Phone No. Approved 0 Disapproved LJ Approved l^J Disapproved L_l J&'GCf'&&<><£Approveo>c_l Disapproved LJ 5-^W^Approved L3 Disapproved LJ Approved 0 Disapproved LJ 3*V £4/2*2 6 Approveei^S]Disapproved LJ r^q s^9S51 ^^^^'^^WovedL^Dis^rovedD £r&/ft)N?k«t\$?&st«3SU 3o<^(&(cm iczicApprovedL2Disapproved LJ T6o<,j>w,ji^sf.{}<>*)H>}-L'f1 Approved EJ Disapproved LJ tijUslst l|pDS^ionPOTfe (3^)^-SXl\Approved lifl Disapproved LJ 6-16 NOTTMCATTON /PETITION Event Name: WHEELS Event Date: 11/14/15-11/15/15 We,the undersigned businesses and/or residents,havebeen notified ofstreetclosures associated withthe event notedaboutonsaiddate,andherebyagreeordisagreetotheclosure(s).We arealso awarethatthisresponsemaynoteffectthis application beingapprovedordisapproved. Resident/Blusine&s &,#-<&•* Address PRoneNd: FINDS bu Market 7211 SW 58th tor.78to HioH °f 2ai Approved C3 Disapproved L_j The ciosc-fc 305 23^001)Approved LuT Disapproved LJ £-«"£"SAzo/J <-<*& ^'ZZZ'^JIlSi:3>3^^tflttri*!Approved &*isapproved D 5^1 *»^3SV Approved'H^Disapproved LJ 7^5 Approved LJ Disapproved QJ 7#<tf S*#A*<^S-^S-093^lEJoiApproved0Disapproved LJ iEh ^•StaiV ^ (0)(^3-^^ Approved E21 Disapproved LJ £/•>/"/*i $}V*»£^/#l Approved LJ Disapproved S .Aye %c&6>6 **£?!>Approved [IlJ Disapproved LJ Approved Lj Disapproved Lj 6-16 NOTIFICATION /PETITION Event Name:WHEELS Event Date: 11/14/15-11/15/15 We,the undersigned businesses and/or residents,havebeen notified ofstreet closures associated with theeventnotedaboutonsaiddate,andherebyagreeordisagreetotheclosure(s).Wearealso awarethatthisresponsemaynot effect this application being approved or disapproved. Resident/Business Name &Signature:Address ^DO£(Aw40Y, tf<tk.SO^TOOt^ 6-16 PftbneHpl.:•:'-'•.-'^p®^;"i"r*%k.->>*>.,***'****-^»Z'£sUMdSfa^^\• Approved l_]Disapproved Lj{m)Hfl-X<ti.r ilc?)%l $00^OApprovedquDisapproved Approved LJ Disapproved LJ Approved LJ Disapproved L_l Approved LJ Disapproved LJ Approved LJ Disapproved LJ Approved LJ Disapproved Lj Approved LJ Disapproved i_J Approved LJ Disapproved LJ Approved LJ Disapproved LJ GENERAL REQUIREMENTS Section •When marking any public street,curb and/or right-of-way no permanent marking substance may be used. A|i ^ori^inn ag0nt<=must hs removed immediately after the completion of the event. •Barricades «hant»giin»an additional rental fee established by the Public Works Department if a City Sponsored Event.If not sponsored by the City,then you must rent barricades through a barricade /No pegTstakes.or anchoring devices shall be driven into the concrete,asphalt,or City hardened right-of- way•Map of route or site plan of the scheduled event including all stations and descriptions of activities. •Any temporary cover for stations such as a canopy shall be flame retardant and applicant shall provide proofof such certificate.,%.... s Review of applicant's paper work tonote location,any food sales,volume-of noise/music and duration, •72 hour notice given to all merchants whose street would be closed. Please initial ^/uWX Section II s In the event of a parade,a permit from the South Miami Police Department must be obtained. V if Police service for traffic and/or crowd control is required,arrangements will be made through the City of South Miami Police Department for off-duty Police officers.The Police Department will determine the number of officers required.(Please be aware that costs might change on a yearly basis). CodeEnforcementDepartment will checkoneach event to make surethat all codesand regulations are being adhered to. •All parking issues will be reviewed through the Planning Department Parking Department and/or code Enforcement Department >Publicliability insurance coverage certificatenamingthe Citv ofSouth Miami as an additional insuredfor the tone,date,place andnameofthe event intheamountof S1.000.000 isrequiredprior to the event!.*».*M ™•Barricades:-The average hourly rate for 125 Barricades for one (1)day usage is approximately $80.00. s s Please initial Section III kA >Specific Requirements:All organizations sponsoring special events using public property or public, streets within the Citv ofSouth Miami must receive prior approval bv resolufiont from the South Miami City Commission^The resolution must include the estimated reimbursement amount tobe paid tothe City for all Citv revenue losesandCitvexpenditures associated with ffie approvedspecial event Theadopted resolution may also specify an additional monetary contribution to bemade by the organization tothe Citv:the resolution shall specify how the additional monetary contribution Is-to beused bv the Citv. •A majority vote of approval (one-month in advance)bv the City Commission will be required for large events. •DepositofSixHundredDollars ($600.00)to defray costof litter clean-up,mustaccompany application, plus a permit feeof $60.00.If clean-up is not required,deposit may be refunded.The litter deposit may differ depending upon the event.($100,00 will be retained by the City asan Administrative processing fee deducted from the $600.00 deposit). >(Please be aware that rates shall increase on a yearly basis,due to cost of living increases). >For Grant Recipients:Payment of thesfe charges could be deducted from the designated grantamount approved bv the Citv. v Public Works -Theaverage hourly ratesare approximate $40.00 per non-supervising employee,per hour, and $45.00 for supervising employee,per hour.. Please initial <PcJ?L 7-16 INDEMNIFICATION AGREEMENT THIS AGREEMENT ("Agreement")is entered into by and between East Coast Greenway Alliance {"Applicant),and the City of South Miami ("City")on the date on which the last of the Parties executes this Agreement. V KF RECITALS WHEREAS,the Applicant has submitted aSpecial Event Permit Application to the City for (event title) WHEELS at Dorn Ave*&73rd St-„(location)on (date(s))11/14/15 -11/15/15 .("Special Event");and WHEREAS,pursuant to of the City's Code and the City's Special Event Regulations,the Applicant must execute an indemnification and hold harmless agreement protectmg the City from any and all claims which may arise out ofthe Special Event. NOW.THEREFORE,in consideration of the matters recited above,the mutual covenants set forth herein,and other good consideration the receipt and sufficiency of which is hereby acknowledged,the Parties hereby agree as follows: 1.The above recitals are true and correct. 2 Applicant agrees to indemnify,defend and hold the City,its officers,affiliates,employees,successors and assips, harmless from and against any and all such claims,suits,actions,damages,or causes of action arising as a result of the Special Event,or of the condition of the site on which the Special Event is held including any personal injury or loss of life,or damage to or loss of property,and from and against any costs,attorney's fees,expenses or liabilities incurred in and about the defense or settlement of any claims,and the investigation thereof 3.Permits for Special Events must be on event site at all times. 4.No Street shall be closed without authorization from the City ofSouth Miami Public Works Department and Police Department. 5 Traffic shall be maintained in accordance with Florida Department ofTransportation (FDOT),Miami-Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department. 6.Event areas shall be restored to equal or better condition than they were before the event started. 7Ifall restoration work is not performed within 30 days ofwork completion,the City ofSouth Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration phis a minimum of15%for administrative fee and any additional incidental fees. 8.Applicant must pay all fees prior to.the start oftheir event(s). 9.Applicants that receive approval for their event more than thirty (30)days in advance shall notify the City of South Miami Special Event/Marketing Coordinator at least forty-eight (48)hours prior to start of their event 10.Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. IN WITNESS WHEREOF,each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized signatory(ies)onthe date setforth below and notarized Dennis Markatos-Soriano Executive Director,EastCoastGreenway Alliance ^ppOcants title ^ APPELANT SIGNATURE DATE:Q -?u •tC NOTARY SIGNATURE 'DATE:q .-g i-*f ? Subscribedandswornbeforeme,this \*sX%i*LUl"4* •gQ day of Sc£t ^oir ,a i£.*J8£^\ Notary Public in and for V^il^qk*^ County,State of AJ<* ature (NOTARY PUBI1ISignature(NOTARY PUBI1IC) 8-16 *'#«„,m»** departmental approval sheet REVIEW BY CITY OF SOUTH MIAMI DEPARTMENTS:Eachdepartment will provide estimate ofnumberofpersonnel required from their department to provide appropriate services for this event,along with an estimate ofcostto applicant. OFFICE USE ONLY:•_____^______-__ soiml MIAMI P6i(?E BJE^11«Er|r Authorization Signature^ Comments/Conditions: PUBUC WORKS DEPARTMENT Authorization Signature: SPECIALEVENT DIVISION USE ONLY: Event Name: No.of Days Remaining Til Event: No.of Approved Dep. Comments/Permit Conditions: *-af v«~•«r >-j-«**•• CITY MANAGER OFFICEUSEONLY; Comments/Permit Conditions: Authorization Signature; :^pirovedQ>.*:''li^iW^\:v.?^^^fe;P$ Date:Amount:$ Apgro^:jT|Disapproved:Q .<fees;YES*-Q&6 Q Date:Amount:$_ Date: No.of Disapproved Dep. Permit NO: Resolution NO: "Total Estimated Cost $ Review &Final Approval Date: 9-16 Valdes,Yvette From:Marenco,Carlos Sent:Friday,October 02,201510:57 AM To:Valdes,Yvette Subject:RE:Photoof WHEELS EVENT FW: It will be63 parking spaces with atotalof $1,575.00.Each parking spaceis $25.00 perday. Call me (786)367-7726ifyouhaveanyquestionssince I will steppingoutoftheoffice. Thank you! —Original Message— From:Valdes,Yvette Sent:Friday,October 02,2015 10:32 AM To:Marenco,Carlos Subject:Photoof WHEELS EVENT FW: Carlos, Sorryaboutthisbeingsorushed...Pleaseseethe WHEELS eventdiagram attached.Wejustneedacost estimate and I will meet youlaterontodayfora signature.I justneedapricefornowto create the ResoandMemoplease. Thank you! —Original Message— From:Valdes,Yvette Sent:Thursday,October 01,2015 4:22 PM To:Martinez,Grizel Subject:FW: attached —Original Message— From:Valdes,Yvette Sent:Thursday,October 01,2015 3:56 PM To:Ricardo Ayala Subject: Sent from my iPhone Valdes,Yvette From:Corbin,LarryP. Sent:Thursday,October 01,20152:24PM To:Valdes,Yvette Cc:Rodriguez,Ruben Subject:Cost Estimate The following isa cost estimate for the Wheels event scheduled for November 14th 2015 from 0900hrs -OQOOhrs. 2 Supervisors @$50.00perhoureach:$1,500.00 9 Officers @ $40.00 perhoureach:$5,400.00 Total;$6/900.00 Pleaselet me knowassoonaspossibleifthisisagosothatitcanbescheduled.ThisisalotofofficersforaSaturday detail. CaptainLarry Corbin, Operations Commander South MiamiPolice Department 6130 Sunset Drive South Miami,FL 33143 Office:305.663.6351 Fax:305.663.6353 Email:lpcorbin@southmiamifl.gov Note:The State of Florida hasaverybroadpublicrecordslaw.Writtencommunications,includingemails,are therefore subject to disclosure to the public and media upon request based on Florida Statue #119.This email may containconfidentialand/orprivilegedinformation.Ifyouarenotthe intended recipient(or have received thisemailin error)pleasenotifythe sender immediatelyanddestroythisemail.Anyunauthorizedcopy, disclosure ordistributionofthematerialinthisemailisstrictlyforbidden. Valdes,Yvette From:Corbin,LarryP. Sent:Friday,October 02,20154:35 PM To:Valdes,Yvette Subject:Wheels Hey I am still not clear what our participation will be on Sunday,but I am giving you a cost estimate for 3 officers, minimum 3hrs each.That total will be $360.00. Sent from my iPhone Valdes,Yvette From:Martinez,Grizel Sent:Thursday,October 01,20155:14PM To:Valdes,Yvette Cc:Ricardo Ayala Subject:Road Closure Fee Attachments:FY 2015SpecialEventFees SCHEDULE OF FEES.pdf Hi Yvette, TheRoadClosurefee charges are developed asfollows: SW 73rd Streetis approximately 865feet,from SW 59 AVE tothe driveway of FNB of SM. Dorn avenue is approximately 280 feet,fromSW72STtoSW73ST Total is 1,145 feet of road closure. According to the special EventsFee: Afull road closure is charged per linear footof road,rounded tothe next higher whole number in foot,per day:$0.25 $0.25x1,145 *$28645 Hopethishelps, Grizel Martinez,E.I. Engineering&Construction Division City of South Miami 4795 SW 75 Avenue Miami,Fl 33155 305-403-2063 Submitted To: Name of Event: Event Date (s): fm MiamiSoutlfMiami THECITYOFPLEASANTLIVING Public Works Department Event Cost Estimate Yvette Valdes WHEELS Saturday,November 14,2015 Saturday,November 14,2015 Times 12:00PM -10:00PM Hours 10Employee#1 Employee #2 12:00PM-10:00PM FICA Materials:Public Works Fees &Materials Equipment:Barricades(Upto 100 perday) 10 Cost $400.00 $400.00 Total $800.00 $61.20 $125.00 $85.00 Grand Total:SL07L20 Date Prepared:10/01/2015 Approved by: tttellfiMBMHSai^^ Other Ci|5(permit After submitting your application,'ilde%^r|fce^^^by;the Special Event Committee that you must obtain one or more City PenSfet^w^sSicatioh will no longer be considered completeandwilldelaythe approval pnX£g&£$&r£&-?*'•-. For your benefit,BE SURE i>review each application beyqrid -this page and complete the application if necessary or initial on the top ggfit corner of the application "If not-applicable", to insure that your applicationVwmh'av#^iftcfe^t%flQTLlnt of time for the committee and/or department evaluation your request '•-'',jf >-j •;'""/.'r Application For: Off-Duty Officer Parking Meter Rental Right-of Way Usage Pole Banner Hanging Banner Refund Request WBSfBH. 10-16 : CITY OFSOUTH MIAMI POLICE DEPARTMENT 6130Sunset Drive,South Miami,F!33143 (305)663-6301 Extra-Duty Police Officers Application Sou lit Miami jw-1or I tl a AIl-AiBOVica City M|| Apolice officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra-Duty" employment The following poiicies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: >The South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a particular event If more than three officers are hired,a supervisor must also be hired.The City Manager Office and South Miami Police Department will determine the supervisor to officer ratio for larger events. >The Applicant will be required to compensate the assigned officer for a minimum of three (3)hours even if the event is of a shorter duration.Currently the rate for Extra-Duty Police Officer is $40 per hour &$50 per hour for Supervising Officer,plus a $3.00 charge for radio usagefor each officer. >The Applicant must compensate the officer®for their services at least one (1)day prior to the start of the scheduled event that the officer(s)will be assigned to.No monetary payment will be accepted.No payment by exchange of goods or services is acceptable. >If,during a scheduled event,the Applicant determines that he/she needs to extend the time an officer(s)works at the assignment,the Applicant shall compensate officer(s)for a full hour worked if the Officer(s)works for more than 20 minutes and/or less 59 minutes beyond the regularly scheduled time ofthe event. >Applicant must notify of acancellation request of an Off-Duty Police Officer forty-eight (48)hours prior to the scheduled date of service. Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3)hours. APPLICANT INFORMATION , flWW-A EW&W&k &swa/fl&tms East Coast Greenway Alliance Dennis Markatos-Soriano Business/Organization Name 5826 Fayetteville Rd,Suite 210 Applicant Name Durham NC 27713 Business/Organization Address 919-797-0619 City 919-797-0619 Fax Number —ggcst State Zip Code dennis@greenw ay.org Phone Number »Bgnegse?B»iaEOT^iafeft^^ffittSgSg E-Mail ^__*___gg_g EVENT INFORMATION arice Chael On-Site Contact Person WHEELS Name of Event i acknowledge a Es^ssjs^ssErsssssess 305-803^331 SmBBBSBBSBSm Festival Cellular Number see page 10 for SundayJyPe 0f Event Dorn Ave.&73rd St.route 2000 Event Location Anticipated Attendance 2:00 PM -10:00 PM 9:30AM-12:30 PM mmmMM L.Jj^MRiJQrM^ mobilities to pay al)costs and fees associated wjjh this reauest form prior tothe service date{s): pplicant's Signature I with this reauest for Date FOR OFFICE USES ONLY; NO.Office: COMMENT:___________ POLICE DEPARTMENT SIGNATURE ]APPROVED AS PRESENTED L NO.Radio: r~-(DENIED DATE 11-16 {1APPROVED WiTH CONDITION NO.Hours Estimated Total Cost $ •./.;%-.*CITYOF SOUTH MIAMI PUBLIC WORKS DEPARTMENT -;V-;.4795SW 75th Avenue,Miami,Fl 33155 (305)668-7205 Fax (305)668-7208 ^Application to Conduct A Special Event Function on Hill' •;Public Right-of-Way " NOTE:ALL FIELDS SHALL BE FILLED.No action canbe taken on this application until all questions have been answered.As set forth in Ordinance No.21-09-2013;temporary full roadway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED)for special eventsr^ffifrffl)hours max.Schedule offees is attached.Use blank paper if you need additional writing space.PLEASE PRINT clearly,exceptfor signature. Contact Information: EastCoast Greenway Alliance Dennis Markatos-Soriano Business/Organization Name 5826 Fayetteville Rd,Suite 210 Durham Authorized Representative Name NC 27713 Business/Organization Address 919-797-0619 919-797-0619 City Phone Number Event Information Event Name Project Location Event Date(s) Event Start Time Event Setup Time WHEELS Dorn Ave.&73rd St Fax Number State dennis@greenway.org E-Mail Zip Code u/14/15-11/15/15 Event Day(s)Saturday,Sunday Type of Event Festival 12 pm (am /pm)Event End Time 10pm (am /pm)Anticipated Attendance 2000 9 arc (am /pm)Breakdown Time **Pffl (am /pm)Total Duration (include setup)Hhrs 1 HEREBY REQUEST A PERMIT FOR THE FOLLOWING: Anticipated effects onvehicularand pedestrian traffic during ProjectMaintenanceoftrafficprovisionsare specific (include sketch if necessary): see map The street willbeclosedfrom9amuntil 11 pmonSaturday,November 14th. On Sunday,there will bean escorted slow-speed bike parade thatis estimated to have 50-200 participants.The street will notbe closed to traffic. The following documents have been submitted with this permit application; sXn Site plan /sketch ofevent.Clearly define boundaries and linear foot of road closures. >p Maintenance ofTraffic(MOT)for vehicular and pedestrian trafficduring event "In signing this application,I understand that separate City and/or County permits maybe required for this project Furthermore,I am aware that I am responsible forensunng that theproject is completed in accordance with the plans andspecifications as stipulated inthepermit approval conditions.As well as acknowledge that any right-of-way closur^fflW$tytft tea^ene off-duty officer,public works employee and barricades.* Dennis Markatos-Soriano ^^^#j!^^^^^^/fl^l^l BPRINTNAME*^--^«^SP?TL_-_Sj2eri -_- NOTARY SJGhJATURE 12-16 South Miami >-:CIV .CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT l'°!-il"i .:'MsS ••',4795 SW 75,h Avenue,Miami,Fl 33155 (305)668-7205 Fax (305)668-7208 2TF2T* Public Right-of-Way aooi•:••;.{';/•.':--•'Schedule of Fees Ordinance Item Measurement Fee PERMIT FEES Minimum permit fee Permit extension fee,for $150 60 day period $150 PERMANENT TRAFFIC BARRICADE, GUARDRAIL AND GUIDEPOSTS Each 100 LF or fraction $85 TEMPORARY FULL ROAD AND SIDEWALK No single lane roadway CLOSURE closure permitted. *For special event 8hr. periodmax.,incl.set up Per linear ft.of road, time.Excludes city events rounded to the next and events funded by the higher whole number in city.ft.,per day $0.25 TEMPORARY SIDEWALK CLOSURE Each 25 SF or fraction $75 Permit requires French barricades along curb or EOP.*Maximum permit fee $10,000 TEMPORARY STAGING Flat Fee per day forfirst AREA,CRANE,TRAILER,5 days $200 TRUCK ON THE RIGHT-Every five days or OF-WAY fraction thereof after $300 MAINTENANCE OF Intrusion into and/or TRAFFIC (MOT)using one-way lane Roadways with two-way $100 traffic $200 Detour,per direction $100 Sidewalk intrusion,each $100 WORK WITHOUT After the fact permit fee: PROPER PERMITS For any work performed AND/OR INSPECTIONS without proper permits Permit fees And/or inspections quadrupled Minimum,per day $1,00.0 PUBLIC WORKS HOURLY RATE Non-supervisor $40 Supervisor $45 13-16 -M CITY OF SOUTH MIAMI PARKING DIVISION rSTTT1*6130 Sunset Drive,South Miami,Fl 33143 (305)668-2512 Fax (305)663-6346 11J1 §? Parking Stalls/Meters Rentals Application Ji * Pursuant to Section 15 C-1 (a)(2)(b)of the4 Code of Ordinance,"Rental Fees for Public On/Street curbside spaces (Parking space)are $25.00 per space per day,seven days per week based on twenty-four (24)hour use15. East Coast Greenw ay Alliance Dennis Markatos-Soriano Business/Organization Name 5826 Fayetteville Rd,Suite 210 ___ Business/Organization Address City State Zip Code 919-797-0619 919-797-0619 dennis@greenway.org Durham Phone Number Name of Event: Fax Number WHEELS Applicant Name NC 27713 E-Mail TypeofEvent:Festival Sottih Miami o r1 ct a Purpose for utilizing parking meters;We are hoiding aBike"in street Bash and Family Festiva{that AVi11 close certain streets tocars.The city isa sponsor ofthe event andis waiving fees.^_ Number of On/Street curbside spaces requested:68 Number of Day's curbside spaces desired: Start Time:9 a.m.ErKj a.m. p.m.Time:10 p.m. (takedown begins) >^M^^^S^^^M^^^^^^^^^^^^^^^^^^^^m U/HA5 72nd St.&Dorn Ave.699 708 709 700 701 702 703 710 711 712 713 704 705 706 707 more attached (Ifr tecessary,plea se attach add/itional sheets) 1hereby certify the above information is true,correct and complete asof the date of this submittal It is understood that this applicant will be reviewed and may be adjusted periodically by City Staff;if any information should change that I shall amendor supplement thisapplipation within five business daysofthe change. Applicant's Signature Date FOR OFFICE USES ONLY:Permit No 1|DENIED •APPROVED AS PRESENTED [ NO.Meter Days:3K NO.Meter.3K Daily Fee: Comment:_^__________ APPROVED WITH CONDITION $ PARKING DIVISION SIGNATURE DATE Estimated Total Cost 14-16 CITY OF SOUTH MIAMI PARKING DIVISION --."6130 Sunset Drive,South Miami,Fl 33143 (305)668-2512 Fax (305)663-6346 ^1111? Parking Stalls/WIeters Rentals Application *11% Pursuant to Section 15 C-1 (a)(2)(b)of the Code of Ordinance,"Rental Fees fox Public On/Street curbside spaces (Parking space)are $25.00 per space per day,seven days per week based on twenty-four (24)hour use". East Coast Greenway Alliance Dennis iM arkatos -Soriano Applicant Name Durham NC 27713 South Miami Florida Business/Organization Name 5826 Fayetteville Rd,Suite 210 Business/Organization Address 919-797-0619 919-797-0619 City State dennis@greenw ay.org Zip Code Phone Number FaxNumber E-Mail Name of Event:wheels Type of Event:Festival Purpose for Utilizing parking meters:We are holding a Bike~in Street Bash and Family Festival that will closecertainstreetstocars.Thecityisasponsoroftheeventandis waiving fees._^_______ Number of On/Street curbside spaces requested 68 Number of Day's curbside spaces desired:* 11/14/15 11/14/15 11/14/15 73 rd St.&Dorn Ave. 72nd St.&58 Ave. 73rd St.&58 Ave. more attached tpplicant'sSignature Start Time:9 505 501 227 273 a.m.En(j p.m.Time:U>_pm. (taJcedown begins) 504 503 228 229 272 271 am 502 230 270 (If necessary,please attach additional sheets) Ihereby certify the above information is true,correct and complete as of the date of this submittal."--^""Jf^??*3JthisapplicantwillbereviewedandmaybeadjustedperiodicallybyCityStaff;if any information should change that Ishall amend or supplement thjsjBpJjcation within fiva^business days of the change. £2£Z£ Date Permit No:FOR OFFICE USES ONLY: •DENIED I 1APPROVED AS PRESENTED 1 |APPROVED WITH CONDITION NO.Meter Days:3C NO.Meter X.Daily Fee: Comment:~•— $ PARKING DIVISION SIGNATURE DATE Estimated Total Cost 14-16 >:CITY OF SOUTH MIAMI PARKING DIVISION **tffffffffr6130SunsetDrive,South Miami,Fi 33143 (305)668-2512 Fax (305)663-6346 11 §j1 ? Parking Stalls/Meters Rentals Application JJ % Pursuant to Section 15 C-1 (a)(2)(b)of the Code of Ordinance,"Rental Fees for Public On/Strea curbside spaces (Parking space)are $25.00 per space per day,seven days per week based on twenty-four (24)hour use". East Coast Greenway Alliance Dennis Markatos-Soriano Applicant NameBusiness/Organization Name 5826 Fayetteville Rd,Suite 210 __ Business/Organization Address City State Zip Code 919-797-0619 919-797-0619 dennis@greenway.org Durham Phone Number Name of Event: Fax Number WHEELS NC 27713 E-Mail Typeof Event:Festival Soutti Miami Florida Purpose for Utilizing parking meters:We are holding aBike-in Street Bash and Family Festival that will close certain streets to cars.The city isa sponsor ofthe event and is waiving fees.^_ Number ofOn/Street ng curbside spaces requested; Number of Day's curbside spaces desired:l Start Time:9 a.m.End am p.m.Time:jo pm. (taicedown begins) Applicant's Signature more attached (If necessary,please attach additional sheets) amend or supplement misajagHration within five business days ofthe change. Date •nyi11 iu•liljUfjj,I.ILLUBBBED FOR OFFICE USES ONLY:Permit No: •denied •approved as presented •approved with condition NO.Meter Days:X NO.Meter _X Daily Fee: Comment: $ PARKING DIVISION SIGNATURE DATE Estimated Total Cost 1446 :':rm CITY OF SOUTH MIAMI PARKING DIVISION JWM, 6130 Sunset Drive,South Miami,Fl 33143 (305)668-2512 Fax (305)663-6346 11 iI IF Parking Stalls/Meters Rentals Application JJ * Pursuant to Section 15 C-1 (a)(2)(b)of the"Code of Ordinance,"Rental Fees for Public On/Street curbside spaces (Parking space)are $25.00 per space per day,seven days per week based on twenty-four (24)hour use . East Coast Greenway Alliance Dennis Markatos-Soriano Business/Organization Name 5826 Fayetteville Rd,Suite 210 Durham ApplicantName NC 27713 South Miami Florida Business/Organization Address City State Zip Code 919-797-0619919-797-0619 dennis@greenway.org Phone Number Name of Event:WHEELS Fax Number E-Mail Type Of Event:Festival Purpose for utilizing parkingmeters:We are holding a Bike-ln Street Bash and Family Festival that will close certain streetstocars.The city isa sponsor ofthe event and is waiving fees. Number ofOn/Street g g curbside spaces requested: 11/14/15 Number of Day's curbside spaces desired:} 73rd St.&58 Q. 1 Start Time:9 260 264 268 223 261 265 220 a.m.End p.m.Time:jo P-m.. (takedown begins) 262 266 221 a.m. 263 267 222 (If necessary,please attach additional sheets) Ihereby certify the above information is true,correct and complete as of the date of this submittal It's understood tfiatthisapplicantwiltbereviewedandmaybeadjustedperiodicallybyCityStaff:if any .nformafton should change that Ishall amend or supplement thisajaptteatipn within fivej>usiness days ofthe change. f___H_ Date Permit No:FOR OFFICE USES ONLY: •DENIED I |APPROVED AS PRESENTED |IAPPROVED WITH CONDITION NO.Meter Days:~~NO.Meter 2K.Daily Fee: Comment:__ $ PARKING DIVISION SIGNATURE DATE Estimated Total Cost 14-16 r n 12015 Planning and Zoning \£^rO'Department CITY OF SOUTH MIAMI PLANNING and ZONING DEPARTMENT 6130 Sunset Drive,South Miami,Fl 33143 305-663-6326 Banner Request Application Application for <he purpose of requesting approval to display banners over public streets promoting events assetforthinOrdinanceNo.10-07-1911;LDCSection 20-4.3(N)Attached Name of Not for ProfitOrganizationEast Coast Greenway Alliance Addressof 5826 Fayetteville Rd.Suite 210 Organization Durham,NC 27713 Contact Person Dennis Markatos-Soriano Title Executive Director Email dennisQgreenway.org Phone (919)797-0619 Briefly describe event for which you wish to display a banner in South Miami. WHEELS promotes biking,walking,and public transit use. """—~~Sunset Drive across from City Kail Event datefs)11/11/15-11/15/15 Location(s)Sunset Drive between Dorn Ave.&58 Ct Dates bannertobe displayed 10/28/15 to 11/18/15 A fee of$300perbannerisrequiredto cover cost incurred bytheCitytohangandremove the banner. Receivedby Check# ATTACHMENTS REQUIRED:Proof of insurance /Rce'd Banner Design (includin£>v6rding)Rec'd Proof of current Non-Profit Corp.Status Rec'd •Banners will be displayed 10-14 days before the advertised event takes place;banners will be removed bytheCityaftertheendofthespecial everrt. •Banner Specifications:30 feet long x 3-4 feet wide,60 feet of '/*inch nylon rope with twenty- five(25)14**cable tics,and the banner must have vents. •Banner drop-off/pick-up location is at the City's public works Dept.4795SW75 Avenue.The applicant shall agree to pick upthe banners)within five (5)business* DAYS AFTER THE EVENT JOTHERWISE THE BANftKR(S)WILL BE DISPOSED OF BY IDE ClTY.^£Mnt Applicant's Slgna t\\re J^s^L ^ST^lsJ?^^Date f''2@ '*? Planning Dept.Recommendation DAppiovc DApprovc with Conditions DDcny Planning Director:Date_ City Manager's Approval:Datt Re v.10/1/2013 Z:\fomrs\PB-BannerApplication-S-1-U.doc l<5 "X _f*{__TDC Dcpai-muMii oTthe TrcasmyV__y/'1TVv5 hitinial Kivcuue Service 06DEN UT 84201-0029 Inreplyreferto:4077591934 Dec.16,2014 LTR 4168C 0 04-3326812 000000 00 00030418 BODC:TE "i 014323 EAST COAST GREENWAY ALLIANCE INC 5315 HIGHGATE DR STE 105 DURHAM NC 27713-6623 Employer Identification Number:04-3326?:; Person to Contact:Ms.Wile.; Toll Free Telephone Number;18? Dear Taxpayer: This is in responsetoyour Oct.21,2014,request for information regarding your tax-exempt status. Ourrecords indicate thatyouwererecognizedasexemptunder section 501(c)(3)of the Internal Revenue Code in a determination letter issued in June 1997. Our records also indicate that you are not a private foundation within the meaning of section 509(a)of the Code because you are described in section(s)509(a)(1)and 170(b)(1)(A)(vi). Donors may deduct contributions to you as provided in section 170 of theCode.Bequests,legacies,devises,transfers,orgiftstoyouor foryouruseare deductible forFederalestateandgifttax purposes iftheymeetthe applicable provisionsof sections 2055,2106,and 2522 of the Code. Please refertoour website www.irs.gov/eo for information regarding filing requirements.Specifically,section 6033(j)oftheCode providesthatfailuretofileanannualinformationreturnforthree consecutive years results in revocation of t?.«-s5fe?,p1:status as of thefilingduedateofthethirdreturnfor organizations required to file.We will publish a list of organizations whose tax-exempt status was revoked under section 6033(j)oftheCodeonour website beginning in early 2011. EAST COAST GREENWAY ALLIANCE INC 5315 HIGHGATE DR STE 105 DURHAM NC 27713-6623 4077591934 Dec.16,2014 LTR 4168C 0 04-3326812 000000 00 00030419 If you have any questions,please call us at the telephone number shown in the heading of this letter. Sincerely yours, -^f^ Tamera Ripperda Director,Exempt Organizations ^-—>EASTCOA-11 ASCHMECHEL /VCOKD CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 9/30/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDEO BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOESNOT CONSTITUTE A CONTRACT BETWEEN THEISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder isan ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). producer License #0C36861 ChanttIly-Alliant Ins Svc Inc. 4530 Walney Rd Ste 200 Chantilly,VA 20151-2285 name?CT Andrew Schmechel KSSfo.ex«:(703)397-0977 &&No>:(703)397-0995 E-MAIL ADDRESS: INSURER(S)AFFORDING COVERAGE NAJC# INSURER A Federal Insurance Company 20281 INSURED East Coast Greenway Alliance 5826 Fayetteville Rd.Suite 210 Durham,NC 27713 INSURER B INSURER C INSURER D INSURER E INSURER F COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSO SU-R WVD POLICY NUMBER POLICY _PF (MM/DD/YYYY) POLICY EXP (MM/OD/YYYY)LIMITS AX COMMERCIAL GE NERAL LIABILITY )E |X |OCCUR X 36012509 01/09/2015 01/09/2016 EACH OCCURRENCE $1,000,000 |CLAIMS-MAC DAMAGE TO RENTED PREMISES (Ea occurrence)S 1,000,000 MEDEXP (Any one person)$10,000 PERSONAL &ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $2,000,000 X policy ||Sect I |loc OTHER: PRODUCTS -COMP/OP AGG $Included HOST LIQUOR S Included A AUTOMOBILE LIABILITY 36012509 01/09/2015 01/09/2016 COMBINED SINGLE LIMIT (Ea accident)$1,000,000 X ANY AUTO BODILY INJURY (Per person)$ ALL OWNED AUTOS HIRED AUTOS X SCHEOULED AUTOS NON-OWNEO AUTOS BOOILY INJURY (Per accident)S PROPERTY DAMAGE (Per accident)s $ A it UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS-MADE 79891097 01/09/2015 01/09/2016 EACH OCCURRENCE $2,000,000 AGGREGATE $2,000,000 DEO RETENTIONS $ A WORKERS COMPENSATION ANDEMPLOYERS'LIABILITY Y {N ANY PROPRIETOR/PARTNER/EXECUTIVE |1 OFFICER/MEMBER EXCLUDED? (Mandatory in NH)'' if yes.describeunder DESCRIPTION OF OPERATIONS below N/A 71750924 01/09/2015 01/09/2016 A |STATUTE OTH- IER E.L EACH ACCIDENT $100,000 E.L.DISEASE -EA EMPLOYEE $100,000 E.L.DISEASE -POLICY LIMIT $500,000 DESCRIPTIONOFOPERATIONS/LOCATIONS/VEHICLES(ACORD101,Additional Remarks Schedule,maybe attached if more space is required) Event Date:November 10-16,2015 Event Name:WHEELS (liability certificate isfor banner placement only) The Certificate Holder isan additional insured with respect tothe General Liability as required by written contract. CERTIFICATE HOLDER CANCELLATION City of South Miami 6130 Sunset Drive South Miami,FL 33143 i SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF.NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2014/01) ©1988-2014 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD V_*^cfcs^<*fS acord9 CERTIFICATE OFLIABILITY INSURANCE DATE (MM/DD/YYYY) 10/06/2015 PRODUCER East Main Street Insurance Services,Inc. Will Maddux PO Box 1298 Grass Valley,CA 95945 Phone:(530)477-6521 Email:info@theeventhelper.com THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC# INSURED East Coast Greenway Alliance Dennis Markatos-Soriano 5826 Fayetteville Rd.,Suite 210 Durham,NC 27713 insurer A:Lloyds Syndicate 2623 AA-1128623 82% insurer B:Lloyds Syndicate 623 AA-1126623 18% INSURER C: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAYPERTAIN,THEINSURANCE AFFORDED BYTHE POLICIES DESCRIBED HEREINIS SUBJECT TOALLTHE TERMS,EXCLUSIONS AND CONDITIONS OFSUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR ADD! INSRC TYPE OF INSURANCE GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS MADE ||OCCUR Host LiquorLiability GEN'L AGGREGATE LIMIT APPLIES PER: POUCY Q jeCT O LOC Retail LiquorLiability AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS GARAGE LIABILITY ANY AUTO EXCESS/UMBRELLA LIABILITY |OCCUR ||CLAIMS MADE DEDUCTIBLE RETENTION $ WORKERS COMPENSATION AND EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? If yes,describe under SPECIALPROVISIONSbelow OTHER POLICY NUMBER EH-771313-L859550 EH-771313-L859550 POUCY EFFECTIVE DATE (MM/DD/YY) 11/14/2015 11/14/2015 POUCY EXPIRATION DATE (MM/DD/YY) 11/15/2015 11/15/2015 LIMITS EACH OCCURRENCE includes BODILY INJURY &PROPERTY DAMAGE MEDEXP(Any one person) PERSONAL &ADV INJURY GENERAL AGGREGATE PRODUCTS -COMP/OP AGG DEDUCTIBLE COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE (Per accident) AUTO ONLY -EA ACCIDENT OTHER THAN AUTO ONLY: EAACC EACH OCCURRENCE AGGREGATE WC STATU- TORY LIMITS E.L.EACH ACCIDENT AGG OTH ER E.L.DISEASE -EA EMPLOYEE E.L DISEASE -POUCY LIMIT 1,000,000 5,000 1,000,000 2,000,000 INCLUDED 1,000 DESCRIPTIONOF OPERATIONS /LOCATIONS /VEHICLES /EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS Certificateholderlistedbelowisnamed as additionalinsuredper attached CG 20260704. Attendance:2000,EventType:Block Parties/Street. CERTIFICATE HOLDER Cityof South Miami 6130 Sunset Drive South Miami,FL 33143 _L ACORD 25 (2001/08) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL €•MAIL 30 DAYS WRITTEN NOTICETOTHE CERTIFICATE HOLDERNAMEDTOTHELEFT,BUTFAILURETO PO SO SHAkk IMPOSEMOOBLIGATION On LIABILITY Of AMY KIND UPONTHE INSUrtCrti ITS AGENTS On rtCPnCSCNTATIVCCi AUTHORIZED REPRESENTATIVE ©ACORD CORPORATION 1988 Policy Number:EH-771313-L859550 COMMERCIAL GENERAL LIABILITY CG 20 26 07 04 THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s)Or Organization(s) Cityof South Miami 6130 Sunset Drive South Miami,FL 33143 Information required to complete this Schedule,if not shown above,will be shown in the Declarations. Section II-Who Is An Insured is amended to in clude as an additional insured the person(s)or organi zation^)shown in the Schedule,butonlywith respect toliabilityfor "bodily injury","property damage"or "personal and advertising injury"caused,in whole or in part,by your acts or omissions or the acts or omis sions of those acting on your behalf: A.In the performance ofyour ongoing operations;or B.In connection with your premises owned by or rented toyou. CG 20260704 ©ISO Properties,Inc.,2004 Page 1 of 1 Garcia,Maria From:Korth,Jennifer Sent:Tuesday,October 06,2015 2:50PM To:Garcia,Maria Subject:FW:Event Insurance Coverage Importance:High Please also print this email for the CM regarding the insurance and LiquorLiability. Jennifer E.Korth,LEEDGA Planning &Sustainability Administrator City of South Miami 6130 Sunset Drive Miami,FL 33143 305-668-2514 (office) 786-797-3245 (cell) Soutlf Miami Tl if CITY OF PI TA-SANT t IVINt". Please note:Floridahasavery broad public records law.Most written communications are public records and available to the public and media upon request.Your e-mail communications may therefore be subject topublic disclosure.Ifyoufeel that you are not the intended recipient,then please delete this message. From:Victor Dover [mailto:vdover@doverkohl.com] Sent:Tuesday,October 06,2015 12:42 PM To:Korth,Jennifer;Shari Kamali Cc:Herb Hiller;mchael@chaelcooper.com;Yamileth Medina;debbie@greenway.org;dennis@greenway.org Subject:RE:Event Insurance Coverage Importance:High Shari and Jennifer: Answering your question from this morning: I spoketo the insurance company.The "retail included"formofLiquor Liability is the greater coverage option,sowe'll gowith that,tobe conservative.This means the coverage application I sent youlastnightis the right one.We'llpay the fee and secure this. Background: Therearetwo types of "event liquorliability;"one is"retailincluded"liabilitywhich assumes that the event organizers aredirectlyinvolvedin vending the alcohol.The other typeis "host liabilityonly"which assumes the event organizers areonly convening the event,but others (whohave their own insurance)are vending the alcohol. In our case: Only personnel from the restaurants and the beer company sponsor aredirectlyvending the alcoholat the WHEELS street bash,not ECGA.However,since WHEELS is providing wristbands for one free drink,and the restaurant owners are deeply involved membersofthehostcommittee,I decided togo with themore expansive coverage sothatthereare zeroquestionsand WHEELS,the City and ECGA wouldhavemaximum protection. Victor Dover FAICP LEED-AP CNU Fellow Dover,Kohl &Partners Town Planning Chair,WHEELS 2015 NewbookbyVictorDover&John Massengale:Street Design:The Secret to Great Cities and Towns From:Korth,Jennifer [mailto:JKorth@southmiamifl.gov1 Sent:Tuesday,October 6,2015 12:14 PM To:Victor Dover <vdover(5)doverkohl.com> Subject:Re:Event Insurance Coverage Managerhadtoleaveto other meeting andwillbebacktoreviewit.I'm anticipatinghe'llbeback around 1. On Oct 6,2015,at 11:25 AM,Victor Dover <vdover@doverkohl.com>wrote: Willcall them at 11:30 when they open. Victor Dover FAICP LEED-AP CNU Fellow Dover,Kohl&Partners TownPlanning Chair,WHEELS 2015 New book byVictorDover&John Massengale:Street Design:The Secret to Great Cities and Towns <image001.jpg> From:Korth,Jennifer [mailto:JKorth@southmiamifl.govl Sent:Tuesday,October 6,2015 11:13 AM To:Victor Dover <vdover@doverkohl.com> Subject:RE:Event Insurance Coverage Not necessarily.The CMisstillina meeting,but has another meeting off-site at noon.As soon ashe gets out of his meeting,hewill review it.I will keep you posted.In the meantime,try to get me the insurance. Thanks, Jennifer E.Korth,LEED GA Planning &Sustainability Administrator City of South Miami 6130 Sunset Drive Miami,FL 33143 305-668-2514 (office) 786-797-3245 (cell) ACORtf CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 10/06/2015 PRODUCER East Main Street Insurance Services,Inc. Will Maddux PO Box 1298 Grass Valley,CA 95945 Phone:(530)477-6521Email:info@theeventhelper.com INSURED East Coast Greenway Alliance Dennis Markatos-Soriano 5826 Fayetteville Rd.Suite 210 Durham,NC 27713 THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC# insurer a Essex Insurance Company 39020 INSURER B: INSURER C: COVERAGES THEPOLICIESOFINSURANCELISTEDBELOWHAVEBEENISSUEDTOTHEINSUREDNAMEDABOVEFORTHEPOLICYPERIOD INDICATED.NOTWITHSTANDING ANYREQUIREMENTTERMOR CONDITION OFANYCONTRACTOROTHER DOCUMENT WITH RESPECT TOWHICHTHISCERTIFICATEMAYBEISSUEDOR MAY PERTAIN,THE INSURANCE AFFORDED BYTHE POLICIES DESCRIBED HEREIN IS SUBJECT TOALLTHETERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR ADD'L INSRD TYPE OF INSURANCE POUCY NUMBER POUCY EFFECTIVE DATE (MM/DD/YY) POUCY EXPIRATION DATE (MM/DD/YY)UMITS A Y GENERAL LIABILITY 3DS5440-M859576 11/15/2015 11/16/2015 EACH OCCURRENCE includes BODILY INJURY &PROPERTY DAMAGE $1,000,000 X COMMERCIAL GENERAL LIABILITY MEDEXP(Any one person)$5,000 CLAIMS MADE |X|OCCUR PERSONAL &ADV INJURY $1,000,000 He>st Liquor Liability GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER:PRODUCTS -COMP/OP AGG $1,000,000 X POLICY 1 |JECT 1 1LOC Retail Liquor Liability DEDUCTIBLE $1,000 $ AU1 OMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS COMBINED SINGLE LIMIT (Ea accident)$ BODILY INJURY (Per person)$ BODILY INJURY (Per accident)$ PROPERTY DAMAGE (Per accident)$ GARAGE LIABILITY AUTO ONLY -EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY EAACC $ AGG $ EXCESS/UMBRELLA LIABILITY |OCCUR ||CLAIMS MADE EACH OCCURRENCE $ AGGREGATE $ $ DEDUCTIBLE RETENTION $ $ $ WORKERS COMPENSATION AND EMPLOYERS"LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? If yes,describe under SPECIAL PROVISIONS below WC STATU TORY LIMITS OTH ER E.L.EACH ACCIDENT $ E.L.DISEASE -EA EMPLOYEE $ E.L.DISEASE -POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONS /LOCATIONS /VEHICLES /EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS Certificate holder listed below is named as additional insured per attached CG20260704. Attendance:200,Event Type:Parade. CERTIFICATE HOLDER CANCELLATION Cityof South Miami 6130 Sunset Dr. South Miamai,FL 33143 ACORD 25 (2001/08) SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYs WRITTEN NOTICE TOTHE CERTIFICATE HOLDER NAMED TOTHE LEFT,BUT FAILURE TOPO 60 SHALL IMPQ6E NO OBLIGATION OR LIABILITY 01"AMY KIND UPON THE IM-UnERj ITS AGENT6 OR n-PPXC-HTATIVCC; AUTHORIZED REPRESENTATIVE MALlm ©ACORD CORPORATION 1988 Policy Number:3DS5440-M859576 COMMERCIAL GENERAL LIABILITY 'CG 2026 07 04 THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s)Or Organization(s) Cityof South Miami 6130 Sunset Dr. South Miamai,FL 33143 Information required to complete this Schedule,if not shown above,will be shown in the Declarations. Section II-Who Is An Insured is amended to in clude as an additional insured the person(s)or organi zations)shown in the Schedule,butonlywith respect toliabilityfor"bodilyinjury","property damage"or "personal and advertising injury"caused,in whole or in part,by your acts or omissions or the acts or omis sions of those acting on your behalf: A.In the performance of your ongoing operations;or B.In connection withyour premises owned by or rented to you. CG 20260704 ©ISO Properties,Inc.,2004 Page1 of 1