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_Hb1 2 3 § 10 City of South Miami Regular City Commission Minutes September 15, 2015 A. SILENCE OR TURN OFF ALL CELL PHONES B. ADD-ON ITEM(S) e. ROLL CALL 11 The following members of the City Commission were present: Mayor Stoddard, 12 Commissioner Welsh, Commissioner Liebman, Commissioner Edmond. Vice Mayor Harris, who 13 was absent, participated via telephone during the first part of the meeting. 14 15 Also in attendance were: City Manager Steven Alexander, City Attorney Thomas F. 16 Pepe, Esq., City Clerk Maria M. Menendez, CMe. 18 33 D. MOMENT OF SILENCE E. PLEDGE OF ALLEGIANCE F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN REGISTERED WITH THE CITY CLERK G. PRESENTATIONS ill. Proclamation: "National Night Out 2015" b) Certificate of Appreciation: Eddie Pozo H. APPROVAL OF MINUTES a) Minutes of September 1, 2015 34 The Minutes of September 1, 2015 were unanimously approved as presented. 3~ 37 ), CITY MANAGER'S REPORT CITY COMMISSION MINUTES September 15, 2015 1 1 (see attached) ~ L CITY ATTORNEY'S REPORT 4 5 Summary of the City Attorney's Report: a mediation is scheduled in the case of 6 Orlando Martinez de Castro vs the City of South Miami for October 13; an attorney-client shed 7 meeting was requested on the subject for October 6 @ 6:15 pm. 8 9 The City Manager introduced Brown & Brown Insurance representative, Mr. Robert 10 Hollander to address the Commission. Due to a possible conflict on the part of Mr. Hollander, 11 the City's insurance policies renewal will be brought back at a future meeting of the 12 Commission for approval. 13 14 At this point Commissioner Edmond inquired about the legal opinion he had 15 requested related to the required votes on a previously approved ordinance, and when he 16 could expect having the opinion. Attorneys Pepe and Held explained that the delay had been 17 due to the amount of work during the recent weeks, and that they expect to be back with the 18 requested opinion within a week. ~8 K. PUBLIC REMARKS 21 22 The following individuals addressed the Commission: Tanya Dekowski, Luis Gil, Dr. 23 Velma Palmer, Jessie Myers, Beth Schwartz, Daisy Harrell, Dr. Claudia Hauri, Dick Ward, Clayton 24 Scrivens, Pastor Larry Jones, John Edward Smith, Antoinette Fischer, Denise Covington, Dr. Paul 25 Young, Douglas Thompson, Gray Read, Lashawnda Williams, Rodney Williams, Pastor Rodney 26 James. 1., COMMISSION REPORTS. DISCUSSION & REMARKS 29 30 This is a summary of Commission Remarks: Vice Mayor Harris was able to 31 participate by phone from the hospital during the first part of the meeting. Referring to items 8- 32 14, the Vice Mayor said that he intended to vote against all of them, adding that the finance for 33 the Madison Square project would be hard to obtain and therefore, the items should be 34 deferred, and have them sunset by January 2017. Comments among the Commission 35 continued: announcing "National Night Out" on October 9th; requesting a special meeting to 36 discuss pension; comments relating to the Madison Square project and other items on the 37 agenda. ~§ M. CONSENT AGENDA CITY COMMISSION ~INUTES September 15, 2015 2 1 1. A Resolution amending Resolution 184-14-14278, Section 2, authorizing the City Manager to expend the Florida Department of Environmental Protection grant funds for the design of the Twin Lakes Drainage Project. 3/5 (City Manager-Public Works) 2 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve 3 Resolution No. 144-15-14483 amending Resolution 184-14-14278, Section 2, authorizing the 4 City Manager to expend the Florida Department of Environmental Protection grant funds for 5 the design of the Twin Lakes Drainage Project, passed by a 5 -0 vote: 6 9 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 2. A Resolution authorizing the City Manager to pay SRS Engineering, Inc. to complete engineering documents for a Citywide Sanitary Sewer Master Plan. 3/5 (City Manager-Public Works) 10 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve 11 Resolution No. 145-15-14484 authorizing the City Manager to pay SRS Engineering, Inc. to 12 complete engineering documents for a Citywide Sanitary Sewer Master Plan, passed by a 5 -0 13 vote: 14 17 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 3. A Resolution authorizing the City Manager to pay Bermello Ajamil & Partners, Inc. to complete engineering documents for City Welcome Signs. 3/5 (City Manager-Public Works) 18 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve 19 Resolution No. 146-15-14485 authorizing the City Manager to pay Bermello Ajamil & Partners, 20 Inc. to complete engineering documents for City Welcome Signs, passed by a 5 -0 vote: CITY COMMISSION XINUTES September IS, 2015 3 3 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 4. A Resolution of the City of South Miami calling on the Florida Legislature to inform the United States Congress of its desire to place a statue of environmentalist Marjory Stoneman Douglas or Civil rights leader Mary Mcleod Bethune, or other appropriate Floridian in the Congressional collection representing Florida and to replace the statue of Confederate General Edmund Kirby Smith, currently one of two statues representing Florida in Statuary Hall in Washington, DC. 3/S (Commissioner Edmond) 4 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve 5 Resolution No. 147-15-14486 calling on the Florida Legislature to inform the United States 6 Congress of its desire to place a statue of environmentalist Marjory Stoneman Douglas or Civil 7 rights leader Mary Mcleod Bethune, or other appropriate Floridian in the Congressional 8 collection representing Florida and to replace the statue of Confederate General Edmund Kirby 9 Smith, currently one of two statues representing Florida in Statuary Hall in Washington, DC., 10 passed by a 5 -0 vote: 11 16 Yea: Nay: N. RESOLUTION(S) Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 5. A Resolution authorizing the City Manager to negotiate and enter into a contract with Coramarca, Corp. for the construction of the SW 78th Street Roadway and Drainage Improvements. (Deferred 9/01/15) 3/5 (City Manager-Public Works) 17 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 18 Resolution No. 148-15-14487 authorizing the City Manager to negotiate and enter into a CITY COMM:;:SSION ~INUTES September 15, 2015 4 1 contract with Coramarca, Corp. for the construction of the SW 78th Street Roadway and 2 Drainage Improvements, passed by a 5 -0 vote: 3 10 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None O. RESOLUTION(S) PUBLIC HEARING(S) P. ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S) 6. An Ordinance vacating and abandoning 1,762.90 square feet of the unimproved right-of-way portion of SW 44th Street and SW 64th Avenue, Folio No.09-4024-030-1170, and to quit claim the City's interest to the abutting property owners. 3/5 (City Manager-Planning & Zoning) 11 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve 12 Ordinance No. 21-15-2228 vacating and abandoning 1,762.90 square feet of the unimproved 13 right-of-way portion of SW 44th Street and SW 64th Avenue, Folio No.09-4024-030-1170, and 14 to quit claim the City's interest to the abutting property owners, passed by a 5 -0 vote: 15 20 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None Q. ORDINANCE(S) FIRST READING(S) 7. An Ordinance amending Chapter 17, Article IV of the City Code entitled "Dangerous Intersection Safety"; providing for use of the traffic infraction detectors to promote compliance with red light signal directives consistent with general law of the State of Florida. 3/5 CITY COMMISSION MINUTES Sep<:ember 15, 2015 (City Attorney) 5 1 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 2 An Ordinance amending Chapter 17, Article IV of the City Code entitled "Dangerous Intersection 3 Safety"; providing for use ofthe traffic infraction detectors to promote compliance with red 4 light signal directives consistent with general law of the State of Florida, passed by a 5 -0 vote: 5 8 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 8. An Ordinance amending the City of South Miami Land Development Code, Article III, "Zoning Regulations, Section 20-3.5, "Dimensional Requirements." and other applicable provisions, to adjust the density caps in the Multi-Family Residential District RM-18, RM-24 and Specialty Retail SR zoning districts to increase density in the SR zoning district and to allow the City Commission to approve Special Use applications for density bonuses for affordable housing as permitted in Sections 20-3.3 and 20-3.4(24). 5/5 (Mayor Stoddard) 9 Mr. Held presented this item with a recap of the recommended amendments such 10 as, increasing the F.A.R. from 1.6 to 2.0, and allowing for the density increase and the bonus 11 among others. Also, the RM 18 and RM 24 were removed. The Commission then discussed the 12 proposed amendments. 13 14 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 15 as amended An Ordinance amending the City of South Miami Land Development Code, Article 16 III, "Zoning Regulations, Section 20-3.5, "Dimensional Requirements," and other applicable 17 provisions, to adjust the density caps in the Multi-Family Residential District RM-18, RM-24 and 18 Specialty Retail SR zoning districts to increase density in the SR zoning district and to allow the 19 City Commission to approve Special Use applications for density bonuses for affordable housing 20 as permitted in Sections 20-3.3 and 20-3.4(24), passed by a 3 -1 vote: 21 24 R. Yea: Nay: Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond ORDINANCE(S) FIRST READING(S) PUBLIC HEARING(S) CITY COMMISSION KI~UTES September 15, 2015 6 1 9. An Ordinance Adopting The City of South Miami 2015 Text Amendments to the Comprehensive Plan Future Land Use And Housing Elements, And Authorizing Transmittal To The Florida Department Of Economic Opportunity and Review Agencies. 5/5 (Mayor Stoddard) 2 Mr. Williams presented this item. 3 4 With regard to the increase of density in units per acre to provide bonus for the 5 construction of units, the attorneys clarified that it would require going through the procedure 6 for the special use approval which requires a four-fifth vote as established in the Land 7 Development Code. 8 9 At this juncture the City Attorney recommended incorporating all of the public 10 comments heard regarding item #9. Moved by Commissioner Welsh, seconded by Mayor 11 Stoddard, the motion passed by 4-0. 12 13 At the recommendation of the City Attorney, the Commission voted to reconsider 14 the item in order to allow for anyone who had not spoken on the item. There were no speakers 15 and the vote again was 3-1 (Edmond). 16 17 Moved by Mayor Stoddard, seconded by Commissioner Liebman, the motion to approve 18 as amended An Ordinance Adopting The City of South Miami 2015 Text Amendments to the 19 Comprehensive Plan Future Land Use And Housing Elements, And Authorizing Transmittal To 20 The Florida Department Of Economic Opportunity and Review Agencies, passed by a 3 -1 vote: 21 Yea: Nay: Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond 10. An Ordinance amending the City of South Miami Land Development Code, Article III, Section 20-3.3, "Permitted Use Schedule," and other applicable provisions, to increase densities in the Low Density Multi-Family Residential District RM-18 and Specialty Retail SR zoning districts, and to provide for bonuses for projects containing prescribed percentages of affordable or workforce housing, and amending Section 20-3.4, Special Use Conditions, to add a new subsection (24) prescribing conditions for the implementation of the bonus for projects containing affordable and workforce housing, and to correct a scrivener's error in Section 20-5.8 referring to the Permitted Use CITY COMMISSION MINUTES Septe~ber 15, 2015 7 1 2 3 Schedule. 5(5 (Mayor Stoddard) Mr. Held presented this item. 4 At this time the Mayor read what he considered an important amendment to the 5 ordinance, under Section 20-3.3 (a) relating to obtaining density bonus, "".the owner must 6 execute and record a declaration of restricted covenant running with and binding the land to 7 maintain and rent these units to eligible persons, for rents not to exceed 30% of the eligible 8 income of the relevant housing category,,,." The Mayor added that this is what was missing in 9 the Red Road Commons and Valencia agreements, and that is why we never saw truly 10 affordable rents being offered in the City. 11 12 The definition of workforce housing was requested by Commissioner Edmond and 13 the discussion followed. Corradino Group representative answered question relating to 14 affordable income housing. Oscar Sol also addressed the Commission regarding low income 15 housing. He explained that according to his agreement with the CRA, they would have to set 16 aside 90% of all apartments that are built on the site, and which have to be 60% or below the 17 medium income. In conclusion, what transpired was that in order to qualify for workforce 18 housing, interested individuals would need to have an average income of $40-60K. 19 Commissioner Edmond then said that he wants to know how many people would be able to 20 qualify and have access for this. 21 22 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 23 as amended An Ordinance amending the City of South Miami Land Development Code, Article 24 III, Section 20-3.3, "Permitted Use Schedule," and other applicable provisions, to increase 25 densities in the Low Density Multi-Family Residential District RM-18 and Specialty Retail SR 26 zoning districts, and to provide for bonuses for projects containing prescribed percentages of 27 affordable or workforce housing, and amending Section 20-3.4, Special Use Conditions, to add a 28 new subsection (24) prescribing conditions for the implementation ofthe bonus for projects 29 containing affordable and workforce housing, and to correct a scrivener's error in Section 20- 30 5.8 referring to the Permitted Use Schedule, passed by a 3 -1 vote: 31 Yea: Nay: Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond 1L An Ordinance Adopting a Small Scale Amendment to the Future Land Use Map of the Comprehensive Plan, amending the designation of the Marshall Williamson property located at approximately SW 51st Court and SW 64th CITY COMMISSION MINUTES SepteIT~er 15, 2015 8 1 Terrace, from Single Family Residential -Two Story to Multifamily Residential - Four Story. 5/5 (Mayor Stoddard) 2 Mr. Williams presented this item. Moved by Mayor Stoddard to amend the title of 3 the ordinance from SW 51st to 61st Court. Seconded by Commissioner Welsh, the motion 4 passed 4-0. 5 6 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 7 as amended An Ordinance Adopting a Small Scale Amendment to the Future Land Use Map of 8 the Comprehensive Plan, amending the deSignation of the Marshall Williamson property 9 located at approximately SW !>§1st Court and SW 64th Terrace, from Single Family Residential - 10 Two Story to Multifamily Residential -Four Story, passed by a 3 -1 vote: 11 14 15 16 Yea: Nay: Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond 12. An Ordinance amending the Official Zoning Map as provided in the City of South Miami Land Development Code, Article III, "Zoning Regulations," Section 20-3.1(C), and other applicable provisions, amending the designation of the Marshall Williamson property located at approximately SW 51st Court and SW 64th Terrace, from Small Lot Single-Family Residential District RS-4 to Low Density Multi-Family Residential District RM-18. 5/5 (Mayor Stoddard) Mr. Williams presented this item. 17 Moved by Mayor Stoddard to amend the title of the ordinance from SW 51st to 18 61st Court. Seconded by Commissioner Welsh, the motion passed 4-0. 19 20 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 21 as amended An Ordinance amending the Official Zoning Map as provided in the City of South 22 Miami Land Development Code, Article III, "Zoning Regulations," Section 20-3.1(C), and other 23 applicable provisions, amending the designation of the Marshall Williamson property located at 24 approximately SW !>§1st Court and SW 64th Terrace, from Small Lot Single-Family Residential 25 District RS-4 to Low Density Multi-Family Residential District RM-18, passed by a 3 -1 vote: 26 Yea: CITY COMMISSION MIJ:\UTES September 15, 2015 Mayor Stoddard 9 3 Nay: Commissioner Welsh Commissioner Liebman Commissioner Edmond .!.1. An Ordinance amending the City of South Miami Land Development Code, Article IV, "Other Regulations," Section 20-4.4, "Off-street parking requirements," Subsection (B), "Space Requirements," to create new subsection (BHln to establish a revised parking requirement for projects containing affordable or workforce housing units meeting specified criteria and located within a certain distance from the Metrorail Transit Station. 5(5 (Mayor Stoddard) 4 Mr. Williams presented this item. 5 6 Commissioner Welsh moved to strike words on the last line of the second page of 7 the amended version: " ... not qualifying as affordable or workforce housing ... " Seconded by 8 Commissioner Liebman, the motion passed 3-1 (Edmond). 9 10 Moved by Mayor Stoddard, seconded by Commissioner Liebman, the motion to approve 11 as amended An Ordinance amending the City of South Miami Land Development Code, Article 12 IV, "Other Regulations," Section 20-4.4, "Off-street parking requirements," Subsection (B), 13 "Space Requirements," to create new subsection (B)(l7), to establish a revised parking 14 requirement for projects containing affordable or workforce housing units meeting specified 15 criteria and located within a certain distance from the Metrorail Transit Station, passed by a 3- 16 1 vote: 17 20 21 22 Yea: Nay: Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond 14. An Ordinance Adopting a Small Scale Amendment to the Future Land Use Map .of the Comprehensive Plan, amending the designation of the Sylva Martin Building and a parking lot on the City Hall property located at 6130 Sunset Drive from Parks and Open Space to Transit Oriented Development District (TODD). 5(5 (Mayor Stoddard) Mr. Alexander presented this item. CITY CO~MISSION ~INUTES September 15, 2015 10 1 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 2 An Ordinance Adopting a Small Scale Amendment to the Future Land Use Map of the 3 Comprehensive Plan, amending the designation of the Sylva Martin Building and a parking lot 4 on the City Hall property located at 6130 Sunset Drive from Parks and Open Space to Transit 5 Oriented Development District (TODD), passed by a 3 -1 vote: 6 9 Yea: Nay: Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond Th An Ordinance Adopting an Amendment to the Future Land Use Map of the Comprehensive Plan, amending the area including the Underline linear park located under the Metrorail to designate it as Parks and Open Space, and Authorizing Transmittal to The Florida Department of Economic Opportunity and Review Agencies. 4/5 (Mayor Stoddard) 10 The Commission discussed this ordinance with staff. Commissioner Edmond asked 11 why was this even on the agenda if the land is the property of the County and the park is not 12 done. Mr. Alexander explained that the Commission has already invested $25,000 for the 13 planning of the park; he also said that the park will be utilized predominantly by residents of 14 South Miami. 15 16 Mr. Held addressed the Commission explaining that designations in either the 17 Future Land Use Map or the Zoning Map are without regard to ownership and the City has the 18 right to designate the property and take advantage of it for concurrency purposes. 19 20 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 21 An Ordinance Adopting an Amendment to the Future Land Use Map of the Comprehensive 22 Plan, amending the area including the Underline linear park located under the Metrorail to 23 designate it as Parks and Open Space, and Authorizing Transmittal to The Florida Department of 24 Economic Opportunity and Review Agencies, passed by a 3 -1 vote: 25 Yea: Nay: S. ADJOURNMENT CITY CO~MISSION MINUTES Septerrber 15, 2015 Mayor Stoddard Commissioner Welsh Commissioner Liebman Commissioner Edmond 11 1 2 3 Attest Maria M. Menendez City Clerk CITY COMy,rSSION MINUTES September 15, 2015 12 Approved Philip K. Stoddard Mayor Sout~iami THE CITY Of PLEASAf'.:T LIVING CITY OF SOUTH MIAMI OFFICE MEMORANDUM To: Honorable Mayor and City Commission Date: From: Re: September 15, 2015 Steven Alexander City Manager Manager's Report Attached arc the City's accomplishments for the period covering August 31 -September 13, 2015 which are hereby submitted for your review prior to the Commission Meeting. If you have any questions please feel free to contact me. Finance: Finance continues updating the FY 2016 PROPOSED Budget based on the comments provided at the September 10, 2015 1"' Budget Hearing. Finance has submitted the required advertisements for the upcoming budget hearings to the State for review and approval. The State and City Attorney have both approved the proposed Ordinances and advertisement. Finance continues to hold on the installation of the new upgrade to the City's ONESolution Finance program until the City's New Virtualization server is installed. Finance continues to trouble shoot any issues related to the City's ONESolution finance system. Finance continues to monitor the different department's issues and help correct those matters. Finance continues to update and trouble shoot issues related to the City's website. Finance has completed the closing of July 2015 and has posted all related reports online. Finance has begun the process of closing August 2015. Once the budget to actual report for August 2015 is complete, the City will be uploading to the City's website and providing to all department heads. Management Information Systems: The County has received the City's virtualization servers and have racked the servers at their secure facility. The City is moving forward with the option which is extremely beneficial to the City. The County will be installing the City's virtualization system at a County, high-security, Data Center. The County is currently revamping all of the City's network circuits to accommodate the new systems IP addresses. The County has discovered the issues related to the City's Wi-Fi project. Apparently the digital pay stations have a hardcoded IP address which needs to be manually changed so that it may connect with the City's Wi- Fi network. Currently the parking machine company is looking for a way to send an update to each machine so that they can all be automatically programmed with the needed IP address, all at once, versus individually. -2 -City Manager's Report to the Commission -September 15, 2015 Once this issue IS resolved, the City will be installing the Wi-Fi modems 111 all of the pay stations 111 Downtown. Parking: Finance along with Parking have been working with T2 (Fonnerly, Parker Systems) to run the needed occupancy reports that Planning is requesting. Wc revamped all areas to be able to better reflect certain zones and space numbers. This was completed today and the report training should be occurring within the next couple of days. The City and Laz Parking are planning a meeting for this week to go over the submitted marketing plan for the City's parking infrastructure and public parking garage. Parking continues stripping parking spaces throughout the City which will be converted to paid parking. Moreover, as Parking completes the striping at other certain areas, parking will install parking meter heads. Procurement Division: City Managers Commission Report -9/15/2015: ITO -Senior Meal Program: The ITQ closed on September 8. Two proposals were received and are under evaluation by Parks. RFP -Multiouroose Field Renovations at Murray Park: The RFP closed on August 28; Three (3) proposals were received. The project is funded by a CDGE grant that expires September 30, 2015. Miami-Dade County has been requested to provide approval for the proposals received and, to extend the grant deadline. A reply is pending. This represents the third solicitation for this project. The City did not receive submittals for the two previous solicitations. RFP -Janitorial Services: The RFP closed on August 4. Ten proposals were received and have been evaluated by Public Works. Prior to making an award recommendation, a vendor interview has been scheduled with the preferred vendor on September 17. Purchasing Ordinance: Continue working with the City Attorney to complete a draft Purchasing Ordinance. Once completed, the Purchasing Ordinance will be forwarded to the City Manager for approval. The final document will be placed on an upcoming Commission Meeting for approval. Following are highlights for the City's Code Enforcement Division: CITY OF SOUTH MIAMI CODE ENFORCEMENT Following are highlights for the City's Code Enforcement Division September 1 -14,2015: I. Bi-Weekly Statistics: a. Issued 52 Courtesy Civil Infraction Notices (CCINs). b. Issued 3 Notices of Civil Infraction (NOCls). c. Handled 8 complaints. d. Conducted 72 proactive Inspections. e. Conducted 45 re-Inspections. f. Closed 22 cases. -3 -City Manager's Report to the Commissio,n -September 15, 2015 g. Removed 19 illegal signs from the City. h. Handled 4 graffiti tags. 1. Reviewed 66 building permits. J. Assisted 32 counter walk-ins. II. Fines & Fees Collected: Total amount collected through September 30, 2015: (Amount will be provided) III. Local Business Tax Compliaucc Office: For the period of September 1 -14, 2015 Total number Total amount collected a. NEW BTRS ISSUED b. NEW LIENS ISSUED c. INSPECTIONS CONDUCTED d. NEW BTRS REVIEWED Reports, additional items a. FL League of Cities Report b. Miami Dade County Report c. Towing Companies Inspections d. Solid Waste Enclosure Requirements Notices e. Renewal Inspections IV. Special Projcct(s): (7) (15) (63) (21) $ 1,700.00 $ 1,650.00 The CE Division performed five (5) illegal sign sweeps citywide during the period. Police Department: The following are the accomplishments for the Police Department for the time period August 31", 2015 through September 13 th, 2015: Chiers Office • "StaffOwn-A-Zone" program yielded 30 citizen and business contacts throughout the City; • Sgt. Henry Guzman sang the National Anthem at Marlin Stadium in honor and remembrance of 9111; • Continued meetings and began advertising for National Night Out Event with staff which has been scheduled for October 9th , 2015: • Participated in City of Miami Police Explorer Academy and graduation; • Continued Communications Officers hiring process and completed the second round of interviews. -4 -City Manager's Report to the Commission -September 15, 2015 Uniform l'atrol Division • There were a total of 16 arrests, 5 were felony arrests, 10 were misdemeanor arrests, 3 were warrant arrests and 1 was a traffic arrest. 9 of those mentioned were narcotics related. • In a felony case mentioned above, a victim had arrived to his residence and noticed two subjects exiting the residence and fleeing the scene. The victim immediately called for police assistance. Upon arrival we took note of both of the subjects' descriptions. The descriptions were very detailed and led officers to two known local subjects. Officers responded to one of the subjects' residence and discovered both subjects present. Their clothing description was identical to what the victim described. A follow up investigation was conducted and both subjects were taken into custody. Full confessions were given by these subjects who were charged with residential burglary. • In another felony case mentioned above, a victim was enjoying a meal at one of our local restaurants. The subject asked the victim for money but was denied. The subject became enraged and snatched the victim's bag from her, knocking her to the ground. A quick struggle ensued but the subject overpowered the victim for the property. Once again the victim's description of this subject was very detailed. The subject was once again known to the officers as one of our local offenders. A canvass of the area was conducted; the subject was found and detained. The victim was then picked up and transported the subject's location. The victim positively identified the subject as the one who had just robbed her. The subject was arrested and charged with Strong Arm Robbery. Professional Standards Division and Training • Several potential new police hires are being processed; • Active shooter training is being coordinated with local area schools and with Parks and Recreation. Criminal Investigations Division • CID conducted several burglary surveillance and saturation patrols to address burglary concerns. • CID arrested and charged two subjects and closed several burglary cases. The subjects are still in custody. • CID is conducting narcotics investigations and has made 6 narcotics related arrests. • C.I.D. detectives patrolled both the shopping areas and residential areas to deter residential and vehicle burglaries. -5 -City Manager's Report to the Commission -September 15, 2015 Services Division Fleet Management, Records Management, Quarter Master, Property & Evidence Management; • Revised filing system to categorize and efficiently store property and evidence in the Property Room is currently being implemented. • Going through closed cases and sending out certified letters to owners for claiming property. Currently 100 items have been returned to owners since computerized inventory implemented. • Currently 842 items have been destroyed pursuant to Florida State Statue. Since computerized inventory implemented. • Quartermaster module being implemented for better tracking and assignment of police issued equipment. • Patrol Sedans 15-08 and 15-09 have becn outfitted with tablet hardware including docking stations. Waiting for Information Technology to complete user profiles on tablets. PUBLIC WORKS DEPARTMENT Engineering and Construction Division Twin Lakes Drainage Improvements: Contractor was approved in the last commission meeting. Currently in the process of executing the contract and generating a purchase order. Bus Shelters: Contractor was approved in the last commission meeting. Currently in the process of executing the contract and generating a purchase order. SW 42 ST Design for Roadway and Drainage Improvements: Contractor was approved in the last commission meeting. Currently in the process of executing the contract and generating a purchase order. SW 78 ST Design for Roadway and Drainage Improvements: The project was advertised for construction. The bid opening was on 8114115. A contractor will be selected and a resolution presented to commission on 9115115. Citywide Sidewalk Uplift Repairs: Contractor was approved in the last commission meeting. Currently in the process of executing the contract and generating a purchase order. Sunset Drive Roadway Improvements Ph. V: Project is ongoing. Milling and resurfacing is complete. Thermoplastic paint is complete. Irrigation system is complete. Patch on left turn lane onto SW 67 th Avenue will be repaired by MDC forces. Road Resurfacing on SW 60 th Place and SW 64 th Terrace: A contractor was selected vIa RFP. A resolution was approved by commission. A purchase order has been issued. Contractor is expected to commence work on the week of September 21, 2015. Police Fueling Facility Improvement: The accents lights illuminating the wording on the canopy were installed. The project is complete. PW is working on the final punch Jist for project close out. Striping: PW received the resolution from the Clerk on September 4, 2015. A proposal is being requested for the striping of Sunset Drive, in the downtown area. -6 -City Manager's Report to the Commission -September 15, 2015 Median Landscaping along USl: Project being coordinated with FOOT. Attended a meeting with FOOT on June 23, 2015. Pending next submittal from the FOOT consultant. Pinecrest Villas Traffic Calming Design: The 90% design plans were submitted to MDC for preliminary review. Surveying continues in an effort to attain concurrency results for as many traffic calming devices as possible. Twin Lakes & Bird Estates Traffic Calming Design: Miami Dade Public Works approved as noted the set of plans. Surveying continues in an effort to attain concurrency results for the traffic calming devices. SW 60'h Avenue Traffic Calming: A survey was redistributed to the residents for concurrency. As of today, the result of the surveys does not meet the 2/3 required concurrency criteria as per MOe. Mango Terrace Traffic Calming: Contractor was approved in the last commission meeting. Currently in the process of executing the contract and generating a purchase order. Manor Lane Traffic Calming: Project is substantially complete. Pending thermoplastic paint to be applied. Street Name Signs: Installation of signs is complete in the downtown area. Contractor provided a fee estimate to replace the blades on SW 74'h Street to include "Richard 0' Barry". The installation of new signs along Sunset Drive is underway. The next area for the installation of signs was defined south of the Downtown area, between US I and SW 57 th Avenue. It has approximately 55 sign assemblies. City Welcome Signs: A fee proposal was received from a consultant. A resolution will be presented to commission on 9/15115. Sanitary Sewer Master Plan: A fee proposal was received from a consultant. A resolution will be presented to commission on 9115115. SW 64th Street: A proposal for an environmental phase study was requested from a consultant. The study is being requested to fulfill the requirement for a grant. Street Lights (Cobra Heads) on 67th Street: Pending further instructions. Public Works (Below are completed work orders that go heyond the day to day requests & duties). o Cut tree & removed debris caused by car accident as requested by Police. o Trimmed 18 trees between 64th Street & 66'h Street on 58 th Place as requested. o Trimmed a tree located on the swale of 620 I SW 62 Street as requested by resident. o Trimmed tree located on the swale of5801 SW 63'd Court as requested by resident. o Trimmed tree located on the swale of 64 Avenue & 42 Terrace as requested by resident. o Replaced 4 damaged garbage bins as requested by residents. o Filled 23 trash holes with RAP. throughout the City. o Pulled tree out, cut & disposed of from Brewer Park Canal as requested PW Director. o Cut a tree blocking the street as requested by Police at 6511 SW 63 Court. o Replaced 8 light fixtures on the first floor hallway of the Police Department as requested by Police. o Installed 3 locks on the fence around the generator located at the Community Center as requested by the PW Director. o Replaced AlC belt on the AlC unit on the second floor of the Police Department as required. o Repaired the motor box switch that controls the room divider in the Gymnasium at the Community Center as requested by Parks. -7 -City Manager's Report to the Commission -September 15, 2015 • Replaced AIC belt on the AlC unit in the Gymnasium at the Community Center as required. • Replaced 4 ballasts, capacitors & light fixtures in the Downtown Area as required. • Reset all GFI's & replaced 2 GFI's in the Downtown Area as required for the Downtown Lighting. • Replaced 2 light fixtures on Dom Avenue as requested by the PW Director. • Replaced AlC belt on the AlC unit in the Sylva Martin Building as required. • Replaced 6 light fixtures in the Property Room of the Police Department as requested by Police. • Replaced 15 exterior ballasts, capacitors & light fixtures at the Community Center as required by Parks. • Repaired major leak in the Gymnasium in the Community Center over the weekend as requested by the Parks & PW Directors. PARKS AND RECREATION DEPARTMENT: PARKS New Playgrounds at Brewer Park, Dante Fascelll'ark, Fuchs Park & Murray Park • Dante Park playground is near completion. Contractor is responsible for clearing all exposed broken/dead roots and trail repairs caused by front-end loader. • Murray Park playground is near completion. The swings and shade canopies are remaining to be installed. • Fuchs Park playground has been installed. Ground cover (mulch) and shade canopies are remaining to be installed. • Brewer Park playground was demolished last week. New equipment installation to commence the week of9114. • All work/construction to be finalized within 120 days from Monday, 6/J 5/2015. Dante Fascell Park Drainage Improvements • Resolution for installation of exfiltration trench was approved by city commission on Tuesday, Sept. I". • Pending purchase order to be sent to RP Utility & Excavation Corp. (currently in CM queue-ONESolution) RECREATION Football & Chcerleading • Football and Chcerleading registration is closed and league rosters have been certified. 168 youth registered for football and 45 for cheerleading. Total of $15,861.72 in revenue for the football and cheerleading programs this season. • The season is in week 5 of 10 for regular season games. • Next home games is Friday, Sept. 18 th and Saturday, Sept. 19 th . -8 -City Manager's Report to the Commission -September 15, 2015 After School Care Program • Seventy-eight (78) participants are currently registered, $2,975.00 collected in revenue. • One Day Camps are scheduled for teacher planning days on September 14'h and September 23'd The camp features fun recreational programs, field trips and other fun activities. Aquatics • Murray Park Aquatic Center will be closed for the season after Saturday, Scptember 19'h Senior Happenings • On September 10'", the Eye Institute performed screenings on forty-five (45) seniors and presented information on cataracts. • Sixty-five (65) seniors attended a workshop on Hurricane preparation and awareness on September 11'h Staff Trainings • On Tuesday, September I;', twelve (12) recreation staff attended refresher training on 'Check, Call, Care' and using the Automated External Defibrillator (AED) on children and adults. ACTIVITIES & EVENTS • Cycle The City (10/17) -Participants are invited to explore the City of Pleasant Living by joining us for a 5 mile community bike ride through the city and its beautiful parks. The purpose of this activity is to bring awareness to our parks, encourage community, wellness and a healthier lifestyle through exercise. The ride will start/end at the Gibson-Bethel Community Center on Saturday, October 17,2015 at 8:30 AM • Dunkin' for Pumpkins (10/22) -Did you know pumpkins float? Come join us at Murray Park Aquatic Center for our first floating pumpkin patch. The cost is $1.00 per person; be ready to jump in and pick your pumpkin! After picking your pumpkin fun festive decorating station will be available for all participants to get creative. This event will be held on October 22nd from 4:30 PM -6:30 PM. • Safe Streets Halloween (10/31) -Planning for the Annual Safe Street Halloween event has begun. The event will be held on October 31, 2015 from 4:00 PM -8:00 PM along Sunset Drive (72 Street) from USI to Red Road (57Avenue). Parks and Recreation along with local businesses will set up tents and activities to distribute free candy to all of the participants.