17THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
From:
Date:
Subject:
The Honorable Mayor & Members of the City Commission
Steven J. Alexander, City Manager
Agenda Item NO.:j..J October 6, 2015
A Resolution waiving certain special event fees, and authorizing the
City Manager to permit Chamber South to hold its 44th Annual South
Miami Art Festival on November 7 and 8, 2015 in South Miami.
Background: Chamber South has submitted a Special Event Application to hold its 44th Annual
Arts Festival on November 7 and 8, 2015 on Sunset Drive (72'd Street) from US-I to
Red Road (57 th Avenue).
Attachments:
For the past 43 years, Chamber South has held their Art Festival in the City of South
Miami. The Art Festival showcases approximately 130 artists from around the nation.
This event generates approximately 50,000 attendees who stimulate South Miami's
economy through various purchases during the event from local merchants and
restaurants.
Chamber South is requesting a waiver for the cost of 66 parking meters in the
amount of $3,300 ($25 per meter x 66 total parking meters X 2 days) and street
closure fee in the amount of $325, totaling $3,625.
The applicant has paid for the $500 deposit, $100 administrative fee, $60 application
fee, $600 for street and pole banner fee, totaling $1 ,260.
The applicant will pay for the following services: Police ($9,380), Public Works
($5,937.10), totaling $15,317.10 estimated costs.
The applicant has requested an extension on the payment of these services to allow
time to receive grant funding for this event. According to Chamber South, full
payment is anticipated to be made to the City by July 31, 2016.
Resolution
Special Events Application
1 RESOLUTION NO. _--'-_______ _
2
3 A Resolution waiving certain special event fees, and authorizing the City Manager to permit
4 Chamber South to hold its 44th Annual South Miami Art Festival on November 7 and 8, 2015
5 in South Miami.
6
7 WHEREAS, Chamber South has submitted a Special Event Application to hold its 44th Annual Arts
8 Festival on November 7 and 8, 2015 on Sunset Drive (n"d Street) from USl to Red Road (57 Avenue); and
9
10 WHEREAS, for 43 years Chamber South has held its Art Festival in the City of South Miami; and
11
12 WHEREAS, the applicant has paid $500 deposit, $100 administrative fee, $60 application fee, and
13 $600 street and pole banner fee, totaling $1,260; and
14
15 WHEREAS, Chamber South is requesting a waiver for the cost of 66 parking meters in the amount of
16 $3,300 ($25.00 fee per meter X 66 total parking meters X 2 days); and
17
18 WHEREAS, the applicant is also requesting a waiver for the street closure fee in the amount of
19 $325.00; and
20
21 WHEREAS, the applicant wiil pay for the following services: Police ($9,380), Public Works
22 ($5,937.10), totaling $15,317.10; full payment is anticipated to be made to the City by September 2016; and
23
24 WHEREAS, Chamber South has requested an extension on the payment of these services to allow
25 time to receive grant funding for this event, which typically takes approximately eight (8) months from the
26 date of the event; and
27
28 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
29 SOUTH MIAMI, FLORIDA:
30
31 Section 1. The City Manager is hereby authorized to permit Chamber South to hold the 44th
32 Annual South Miami Art Festival on November 7 and 8, 2015, in downtown South Miami on Sunset Drive
33 from US 1 to Red Road.
34
35 Section 2. The City Manager is hereby authorized to allow payment on the final billing in the
36 approximate amount of $9,380 for Police services and $5,937.10 for Public Works, totaling $15,317.10.
37 According to Chamber South, full payment is anticipated to be made to the City by July 2016.
38
39 Section 3. The City Manager is hereby authorized to waive the parking fees in the amount of
40 $3,300 and street closure fee in the amount of $325, totaling $3,625.
41
42 Section 4. If any section clause, sentence, or phrase of this resolution is for any reason held
43 invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of
44 the remaining portions of this resolution.
45
46 Section 5. This resolution shall become effective immediately upon adoption by vote of the City
47 Commission.
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PASSED AND ADOPTED this __ day of _____ ,' 2015.
ATIEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATIORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Liebman
Commissioner Edmond:
Commissioner Welsh:
. ;,
1
!
: I
I ,
L\1t,,\\\i\~")L\' ".Jl)'v\ \\\ -wuu, \ \I" l"lt \.,jIY)\
___ £ES\\ VAL'. ______ _
Special Event Permits
Application Packet
Special Events Division
6130 Sunset Drive
South Miami, Florida 33143
305-663-6338
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PACKET INDEX
S peci a I Events G uidel ine ------------------------R~"""""~"'''"-'..''~''''''''''~'''',",~rl''','',':'~':=''~7""~e;"",, m
.'
Event Summary -----'.."~""~'-,",.",",,,,,-,,,,,.,"-,,.~ •• ,,,-------------------------------------------------------------1
Applicant I Sponsor Information .----------------------------------------------------------------------,----2
3
5
6
Genera I Req u i rements·--------------------------------------------------. --------------. -. ----------------. ----7
I ndemnifi cati 0 n Ag reement .. ----------------. ---.---------------------------------------'.--------------------8
_ Departmental Approval Sheet --------------------;,-------------------------.-------------------------------9
Off-Duty Officers Request Form ---------------------------.---------------------------------------------11
P u bllc Rig ht -of -Way Permit Appl ication ,------""",=c~,o~ •• "", •• ~,"""._,._.,~-"._,."',_,, __ .'''=.''ee' ,,,,,, 12
Public Right-of-Way Schedule of Fees -----------------------. ---------13
Parking Meter Rental Application -------------.----------------.------------------------------------------14
Hanging Banner Permit Application-------------------------------------------------------.------------15
Pole Banner Permit Application---------mmm--m .. --m-u--m-------u---"'''''' ___ '' " ,-,-.,.,"" 16
,NOIE:,Ple.aseemsure.thataILQf the,above pages
'-,--, ---arecontciinedhithlspacket '
u
;;.
A Special Evem is any activity that occurs upon public or private,pioperty that affects the ordinary
u.se. of the parks, public streets, right-of-way or sidewalks. Special events may include but jire not
limited to such activities as filming, art festivals, fairs, tours, concerts, celebrations, grand opening
celebrations, certain outdoor business promotional events, bicycle races, runs, parades, marches and
processions and motorcades. Listed below are a few guidelines, please read this information
completely prior to filling out the application:
INTRODUCTION: The City of South Miami is pleased to welcome a variety of special events, from
community festivals to athletic competitions. Our goal is to work with event organizers to help ensure
that the events that take place in our City are safe and successful, while minimizing the impact of the
surrounding community. We hope that you find these instructions helpful in planning and preparing to
execute your special event. '
In order to help the organizers of special events coordinate their plans with City requirements, we
have compiled this application which contains information related to the City~s review process. Evenjf
you have planned events in our city before, there may have been resolutions and/or ordinances
passed on special events with changes that could affect your next event' fees, .neighborhood
notification, impact mitigation, $ignage, etc. Acceptanca.,ofJLSpe.ciaLevent application is, not to.be
construed as approval of the request. .. ....
PERMIT PROCESS: Please complete the following forms in their entirety and submit them to the
Parks & Recreation Department Monday through FridaY,8:00am until 5:00pm, to the attention of the
Special Events Coordiniiltor. The permit application process begins with the receipt of a complete
application and payment of the nonrefundiilple Special Event Application fee of $60.00. Delays in
providing all of the required items to the Special Event Committee may holdup the review process.
Applications must be submitted a MINIMUM OF 21 DAYS before the scheduled event. Any
., application submitted with less then 21 days prior to the event may not receive the necessary
approvals from the required departments prior to the date of your event. An application with less than
five (5) business days prior to an eventWILL NOT ,B.EACgEPIED"
SECURITY DEPOSIT: Upon application approval., a $600 security deposit, as well as other possible
chargers (such as: Street Closure, Off Duty"Officers, etc.) wit! be due and required before any permit
can be issued. If the event occurs withoUt any city damages and/or charges, $500 of the deposit may
be refunded; $100 will be retained by city for administrative cost.
.HOURS:. Event activities are prohibited after 11 p.m. in residential areas, after midnight in commercial
areas, and before 8 a.m. in any area. Loudspeakers, amplified music, bullhorn or public address
systems (PSA) during event hours are strictly regulated by the Code Department.
EVENTS WITHIN A PUBLIC RIGHT-OF-WAY: Events may be held on public or private property as
weHaspublicfighfs~6f~way' su"ch as: streets 'and sidewalks in commercial, residential, or industrial
zoned areas. Events on streets and .sidewalks in commercial, residential, or industrial zoned areas
may have special requirements and limitations on the use of certain streets to ensure safe and
adequate traffic flow to areas near the special event. Any special event that impacts traffic or
circulation in the area through lane closures, or other means, will require additional planning and
impact analysis from our Public Works and Police Departments.
III
INS.URANCE.: .. All special events, especially events taking place on City property require the event
holder to carry liability insurance for their own protection as well as insurance protection for the City.
The event producer shall, prior to the event, submit a Certificate of Insurance showing the required
insurance limits of $ 1,000,000 and in effect coverage; the" City of South Miami must be listed as an
additional insured in the amount of $1 ,000,000 are required prior to the event.
SMOKING:Smoking is not permitted in any public facility" , ,,-._---,_._-",---". ---,
EVeNT NARRATIVE; A detailed written description/summary of your event is required. Please
describe all activities, a schedule of activities, inventory of any sold and/or give-a-way items, list cif
vendor and any other important information .
. CITY ........ .MANAGER LETTER; A letter written to the City Manager briefly discussing your
Organization/Business, the purpose of the proposed event, the benefits, if any, that the event will
have on the City and any additional information deemed pertinent to this application.
SITE PLAN f SKETCH: A site plan must be submitted with your application (which you oan find as
parl of this appfioation pa9ket) and include the location of all on-site buildings and parking areas, the
location of the existing fire lanes; the proposed locations and dimensions of all tents, barricades,
stages, and bleachers as weH as the location and type of all speakers, signs, generators and
infl:;:ltable. Show nearest oross streets, serving areas, and security positions.
NEIGHB.ORHQQD .. NOII.EICATl.ON: Neighborhood notification (whioh you oan find as part of this
applioation paoket) will be required If you propose to have off-site parking, outdoor amplified sound,
fireworks, street closures, etc. Notification must be filled out by businesses and/or residential property
owners or lessees within the road closure and shall give their acknowledgement in writing to the
person or organization seeking the permit, The name, signature, address, and phone number of each
person who is either a property owner or lessee within the requested barricaded area must appear on
the sheet,
SIGNS: No signs may be affixed to any trees, buildings or street fixtures.
,BAN.NERS: Separate permits application(s) are required for Hanging Banner Over Public Right-of-
Way and Pole Banner requests (whioh you can find as part of this application packet). Banner over a
street right-of-way requires a separate application(s) fees and approval processes.
MUSIC:, The Committee considers times for duration of music on a case by case basis and takes into
'accounf things such as proximity to residential areas and if there have been prior complaints or
issues with amplified sound/music. Outdoor' music amplification may be denied and/or monitored for
volume on a complaint driven basis. A Sputh Miami Police Officer or a South Miami Code
Enforcement Officer may require the music volume to be reduced or ceased based upon noise
complaints or reasonable noise concerns as a result of the special event. Also, no swearing, yelling,
or abusive/inappropriate language or behavior shall be used by the OJ or band.
EVENT CLEAN-UP: Unless approved differently by a stipulation(s) thru the Special Events
Committee, event cleanup and equipment removal must be completely finished by 8 am the day
following your event, including removing stages, barricades and fences, temporary toilets and other
event production equipment, picking up trash, street sweeping, power washing and other clean
up/grounds maintenance stipulations. If city crews are required to perform any type of cleanup service
due to your event, you will be billed and required to pay for the man-hours spent cleaning up.
IV
bEl? AR'TIv.IENTALCdNTACT1JST···· ~: ,'"", •• -"-_.',,..,,','~_,_"._.,,,"__ ...... __ " '" ,",: ...... -. ___ ~., _-_______ ,_"~,',;; .. _._,_._ .. -,. __ 0._._.7' .• , .•• " _, __ " _"0. ___ " .' __ , "_ .,-, ___ ".-.,. "" " ",_'.oJ;
, 'Ifyoil'"f,ave any questions ' regsi"rdfhg . your evenHhafwere'nol answerea'ihtne 'GiJlDEDNES section .
of this. applicant, please contact the proper departm~rit as follow, or call the Special Event
Coordinator:
"
SPECIAL EVENT/MARKETING ."",."",=,"~"~"";,,,, ... ,, ........• (305) 663 -6 3 3 8
DIVISION.
SOUTH MIAMI POLICE , ................................................ ,( 30 5) 663-6301
DEPARTMENT
"
PLANNING & ~<~"~ ............................................................ (305) 663-6326
ZONING
PARKING/COLLECTIONS ..... ,.. . DIVISION '-~-.'---'"'''''',''''~'-''--:-''''''''''''''''' (305) 663-6384
"'SpECIAlEVENT FEE SCHEDULE
"ALn'EESARE SUB!ECTTC)CHA.N'""GE""
The following fee schedule was developed as a guide to help applicant$ estimate costs associated with an event. Each
event fee will be calculated according to its locatiop.'size, attendance. and City personnel requirements .. AII cQstsare ~l'!
approximation and are subject to change, ,Tna fGUijiilllf\l!'~cfilidurl!:6tcifliSS;wiHreQ(jfdi'l'iej rm@edf6rYlijliY, sfWc1Ilf event: ' . . . ....... '. ....... .' ...... " ... .' .... ....... ' ............ .
Special Events/Marketing Division:
Application Fee
Clean-Up/Security Deposit
Expedited Fee
Police Department:
-', ---Cl , rOa--\ /\ $ 60.~ONOn-RefUndab/e) \\ .
$ 600.00 \Lv~
$ 60.00
Supervisor
Officer
Radio Fee
Public Works Department:
$ 50.00 per hour (3 or more office assjgne~ ..
$ 40.00 per hour (3hrminimum) 11'1,360
Supervisor
Employee
Street Closure
Barricades (Only for City Sponsored
Events)
Pole Banner
Parking/Collections Division:
N/A
$ 45.00 per hour
$ 40.00 per hour
Note page 13 ,mder "Sununary
of Events".
$.80.00 a day for use of 10-125
$ 30.00 per . ner; minimum of
10 poles $300.00' ?CfL,\D\ .
~
Parking Meter Rentals
Planning and Zoning Department:
$ 25.00 per day! per meter -.JP' '2i3CJOPO
Hanging Banner Over Public Street
Please note the foll0"'!ina;. ..
• . ApplicaiionFees are non-refundable and must6epaid before application can be considered fully submitted,
• Clean-up depQsils of $600 can be refundable up to $500 ($100 city administrative fee is non-refundable) or less
depending on any outstanding balances.
• All. pre-event fees such as street closure, parking meter rentals, employee and off-duty officers MUST be paid before permit is
issued.
• Street Banner application fee MUST be paid before submitting the Special Event Application (attach copy of invoice/receipt)
to the application.
• Barricade fee shown above is an estimate and does not reflect cost for delivery, setup and/or break-down charges,
Barricades can only be rented when the event is sponsored by the City.
• Pole and/or Hanging Over Street Banner include both hanging and removal of banner receipt.
\ \V\() f -FEf" .~ ?3RiiIV~ I'iVt1t:a v>Jctl r(Cl·
.~ £;\lLc..,+ GtuJ\-t'.i.l ...
APPUCATION" CHECKLIST
This list is to ensure that all necessary documents are included and that all required procedures were followed. The
Special Event Committee will check your application against this simpler checklist use this checklist to ensure all
information \Vas submitted as required. o APPLICATION:
ciJ FEE:
(:J; SIGNATURE:
GCITY ....... MANAGER'S
LETTER:
,-I. OTHER
U PERMIT:
Completed Special Events Permit Application, with
required attachments, at least 21 days prior to the
proposed event
A $60 Application Payment must accompany your
application upon submission in cash, check or money
ordeL
Application must be signed and notarized upon
submission.
Briefly discuss your Organization/Business, the
purpose of your event, the benefits, if any, that the
event will have on the City and any additional
information deemed pertinent to this application.
Complete any applicable permit application deemed
necessary for your event, such as:
(Check all that applies)
lI'i Public Right-of"Way II'I Pole Banner
11'11 Off-Duty Police Officer II'I 8anner(s) Overstreet
II'~ Parking Meter Rental II'I Clean-Up Deposit o INSURANCE: Prior to the event, the event producer is required to .
submit a Certificate of Insurance naming the event
and also shall name City of South Miami as an
additional insured, in the amount of $1,000,000.
c0 SITE A site plan must be submitted with your application
PLAN/SKETCH: which shows intersecting street(s), location of all on-
site buildings, parking areas, routes, barricades, etc. o COPY: It is strongly recommended that you make a copy of
your application for your own record.
VII
SUMMARY OF EVENT
This section of the permit application is inlE;nded to provide the Special Events Permit Committee with an overview of your
event. Information you provide in this section is public information and may be used in developing the City of South
Miami's Calendar of Special Events. Appiication must be submitted no less than twenty-one (21) days prior to the
effective date of the event With ail required documents. . .
TYPE OF EVENT: 0 Filming D Charity' ~v'1 Festivals 0 Celebration
D Promotion Other: __ ~~ __ ~ ____ ~
NAME OF EVENT: . 44th Armual ChamberSOUTH SOllth Miami Art Festival
LOCATION OF EVENT: Sunset Drive (SW 72nd Street) between US·1 and Red Road (SW 57th Avenue)
(Please note: write complete mailing address, as well as name of any buildings andlor parks if applicable)
Is this an annual event? ONo 1v'1 Yes if yes, this is the 44 . annual event, previous date Nov 1&2,2014.
EVENT DATE(S): November 7.8..8 , 2015. '.' EVENT DAY(S): Saturday & Sunday
ACTUAL EVENT HOURS: 10:00 a.m.lp.m. UNTIL:~:OO /5:00 a.m.lp,m.
(Please note: event may not begin earli~t'ihen a a.in:oi elid later then 11 p.m. in resident/a/areas, or midnight in commero/al areas)
ASSEMBLY DATE(S): Sat., Nov. 7, 2014 SETUP/DOWN TIMES; 4 a.m.lp.m. 8 a.m.lp.m.
ANTICIPATED ATTENDANCE: 55,000 TOTAL EVENT DURATION: 24 hrs 0 mins
Name: Mary Scott Russell
Title: President, Chamber South
Cell/Phone: 305.661.1621
Email: MSRussell@chambersouth.com
Name: Robin Stieglitz
Title: Art Festival Coordinator
Cell/Phone: 305.495.4880
Email: art@chambersouth.com
entire attracts
Miami-Dade, Broward, Monroe, and all of Florida. We ao promote nationally and
expect some visitors from out of state.
1·16
APPLICANt/SPONSOR tNFORMATION'
The applicant for the Special Event Permit must be the authorized representative of the organization/business condu¢ting
the speCial event. This person must be available to work with the City's Special Event Permit Committee throughout the
permitting process. A professional event org<lr'lizer, or other representative, may apply for the Special E;vent permit on
behalf of the organization/business. ,
NAME OF ORGANIZATION: ~ ____ ~~~ ______ .,,-....,..-~ ___ ~
ADDRESS OF ORGANIZATION: 6410 SW 80th Street
~S~o~ut~h~M~"'~ia-m-i~,F=L=3~3~1~4~3~~~~~~~~~
OFFICE TELEPHONE: 305.661.1621 FAX: 305.666.0508
~~~~~-----=
PRESIDENT: Mary Scott Russell
ADDRESS: 6410 SW 80th Street
South Miami, FL 33143
SECRETARY' Lissette Mencia . -.,'""",,:.:,' ~,,-.--.. '" ,', -, -"
PRES. PHONE: 305.661.1621
SEC. PHONE: 305.661.1621
----------~----------
EMAIL: ... ¥SRussell@chambers()uth.com_
EMAIL: LMencia@chambersouth.com
and/or renter of the event location, please have
D Applicant/Organization owns the event location
D I give permission for the Applicant/Organization to use my property ..
Comments: tJ1tt
Property Owner's Name: .~ __________ ~ ________ Phone: _________________ _
Property Owner's Address:
Property Owner's Signature: ____________________ _ Date: _____________ _
~ Notary
Signature:
2-16
POLlCI'O DI'OPARTMI'ONT
YI'OS NO
1, ® 0
2, ® 0
i
Will your event obstruct the normal flow of traffic?
Do you expect the total attendance for your event to be over 150 people
at anyone given time?
3·0 0 Will you bEl;fflquesting the use of Extra-Duty Police Officers? If yes,
how many(TBD (~Iease note: if yOI,l answered NO, to this ql,lestion off-duty
officers can IsitlLbe;8ssigned to Yol,lr event at a cost toyol,! if deemed necessary)
If NO, please describe why the event will not have a significant impact on the
surrounding public streets and/or property area.
Off-Duty Offioer Applioant pg.11 /SeeSpeoiaJEvent Fee Sohedule f()r O()st detaii
PUBLlQ WORKS
4.
5.
6.
7,
8.
YI'OS
®
®
0
®
®
NO
0
0
Will your event interfere with any public right-of-way, such as roads,
sidewalks, alley, etc,?
Will your event require any full and/or partial road closures? If yes,
please complete the Right-of-Way Application.
(Please note: any right.of-way closures will require at least one off-duty officer
and public works employee.) o t!fII"Vq.l,!r event require the use o!barricades? If yes: how many
\l TBD \ ), what type TBD by Public Works Dept. •
''tP~$ffnote: all pubic right;of-way closures must have approved barricades) o Would you like the City to provide you with barricades for you event, at a
cost? If yes: how many ... Tu.S",OL..---, o Will you be applying for a Pole Banner?
Please describe your plans for the cleanup and removal of recyclable goods, waste
and garbage during and after your event.
Public Right-Of-Way Applioant pg.12 /Pole Banner Applicant pg.15
See Speoial Event Fee Sohedule for oost detail
3-16
PLANNING AND ZONING
YES NO
9. ® o
10. ® a
a
Are you confident that your event is in the City of South Miami limits?
(Please note: that it is the sole responsibility of the applicant to ascertain the
location is within the city's limit. You may call the Planning & Zoning department
at (305) 663-6326 if you have any question(s).)
Will you be hanging ariy banners over public streets? If yes, please
complete the Hanging Banner Application.
(Please note: that all requests for banner over public streets must be reviewed
and approved by the City Commission, which meets only twice a month.)
Have yo~ notified the event locatio~ neighbors about your evertt?
Ranging BanneroveYStreefApplicaht pg.1'i ISes Special Event Fee Schedule for cost defail
.PARKING.DIVISION
YES
12. ®
13. ®
14. 0
NO
0
0
®
TBD Will you be renting any City parKing meters? If yes, how many ..."...~_
(Please note: that if you are closing or Interfering with any right·of·waythat
inQludllS parking meters you are required to pay the meter fee as well.)
Do you have enough on-site parKing to accommodate your event?
Will your event involve the use of a shuttle and/or alternate parking
sites?
ParkingMeterRentafAppficant pg.13 /$ee Special E'IeiitFee schedille forcosl detEiif
CODEE;NFORCEMENT
YES NO
15. ® 0
16. a ®
17. 0 €I
Will you be having any music and/or loud sounds during your event?
Will your event be starting before 8 a.m.?
Will your event end after 11 p.m. on a weeKday and/or 12 a.m.
weekend?
PARKS AND RECREATION
YES NO
18.0 ® Will this event take place in any of the South Miami City parKs?
(Please note: A rental fee will be applicable if a City Park is being utili~ed.
Reservations are made through the Parks & Recreation Department (305) 668-
7232).
19. a ® Will this event require the use of any ParKs equipment or staff?
4-16
SITE PLAN/SKETCH
A map of the event site is required and should indicate event layout With pr9posed attractions, reco11lI11ended
street closures, parade or run!walk routes, etc. Please draw you map on the space provided below, or attach
your map to the application upon submittal. The following must be identified and labeled:
1. Event Site (label streets, building, etc.) 3. Canopi~s, tents, stages 5. Fencing/Barricades x-x-x .
7. First aid facilities +
2. Routes (races, parades, etc.) ~ ~ ~ 4. Restroom facilities R 6. Off duty police officets P 8. Parking Area PA
See attached map from 2014 festival
5-16
NOTIFICATION I PEIIII0N
ChamberSOUTH South Miami Ar~ Festival
Event Name: Event Date: Sat. & Sun.; Nov. 7 & 8, 2015 -------------------------
We, 'the undersigned businesses and/or residents, have been notified of street closures associated
with the event noted about on s'aid date, and hereby agree or disagree to the closure(s). We are also
aware that this response may not effect this application being approved or disapproved.
V9-;;G !f~-
0/ti.at;o
1-~O\ ,v".,.
'7 -::r·t':!!: cr. ~o') -?-'1O-'l3I1~ IApplrovecl\lbl Disa~lproveld~
7Yol ,5I/J ,
5'lflL cf
ift/Jo
~Cl.5-<062-
'22." L
Disapproved
;7tii.t <>U(ltj+~ 7Plt 'YO "'/'::J.f/, lA~pro'~ed~ ~ OV I( 0 V'1 ,rw \Ct-Disapproved
5'6\'6 &\'lU~et 3JS lQO\ 9DC!2IAPprovecl(Vj Disapproved\'
11~1d-1IAooroved
5,0 \ s...,,,~-\-Or-30',;" ww d -
1l:-\ q (0
6-16
Section I
.,
./ When marking any public street, curb and/or right-ol-way no permanent marking substance may be used.
AI.I marking agents must be removed immediately after the completion 01 the event
./ Barricades shall require an additional rental lee established by the Public Works Department il a City
Sponsored Event. If not sponsored by the City, then you must rent barricades through a barricade
company •
./ No pegs, stakes, or anchoring devices shall be driven into the concrete, asphalt, or City hardened right-al-
way .
./ Map 01 route or site plan of the scheduled event including all stations and descriptions of activities .
./ Any temporary cover for stations such as a canopy shall be flame retardant and applicant shall provide
proof of such certificate. . ." .. .. ..' ..... _
,/RevU,wofaplllicant's:paper.Worldo note location, any food saleis, voliJmeJ5fh\illse/muslc atldduration .
./ 72 hour notice given to all mercharits whose street would be closed.
Please initial x=
Section II
./ In the event of a parade, a permit from the South Miami Police Department must be obtained .
./ If Police service for traffic and/or crowd control is required, arrangements will be made through the City of
South Miami police Department for off-duty Police officers. The Police Department will determine the
number of officers that change I ,
./ Barricades: The average hourly rate for 125 Barricad",s for one (1) day usage is approximately $80,00 .
. Please Initial ~ .
Section III
M~~~vote of approval (one-month in advance) by the City Commission will be required for large
D~~~~~~~~r£i~~~!~~~,to defray cost of litter clean-up, must accompany application,
;:; I not required, deposit may be refunded. The litter deposit may
"·ILIU.LII' will be retained by the City as an Administrative processing fee
average hourly rates are approximate $40.00 per non-supervising employee, per hour,
" .. ".w for supervising employee, per hour. .
Please initial _~,,;\ "":--.!.... ____ _
7-16
INDEMNIFICATION AGREEMENT
THIS AGREEMENT ("Agreemeni") is entered into by and between.-cTC7h"am",b .. e:-f-"S"-Qu",t,,,.h F"-=--:--'F--=-:-':-=--~~~
("Applicant"), and the City of South Miami ("City") on the date on which the last ofthe Parties executes this Agreement.
RECITALS
WHERE4S, the Applicant has submitted a Special Event Permit Application to the City for (event title)
ChamberSOUTH South l\!Iil3mi Art. Festival .atSunset Dr. between US-1 & Red Rd. (location) on
(date(s» November 7 & 8, 2015 , ("Special Event"); and WHEREAS, pursuant to ofthe City's Code and the
City's Special Event Regulations; the Applicant must execute an indemnification and hold harmless agreement protecting
the City from any and all claims which may arise out of the Special Event
NOW, THEREFORE, in consideration ofthe matters recited above, the mutual covenants set forth herein, and other good
consideration the receipt and sllfficiency of which is hereby acknowledged, the PartieS hereby agree as follows:
1. The above recitals are trUe and correct.
2. Applicant agrees to indemnij)<, defend and hold the City, its officers, affiliates, employees, successors and assigns,
harmless from and against any and all such claims, suits, acti0tls, damages, or causes of action arising as a result of
the Special Event, or of the condition of the site on which the sp~<;ial Event is held including any personal injury or
loss oflife, or damage to or loss of property, and from and a~ainst any costs, attorney's fees, expenses or liabilities
incurred in and about. the defense or settlement of any claims, aod the investigation thereof.
3. Permits for Special Events must be on event site at all times.
4. No Street shall be closed without authorization from the City of South Miami Public Works Department and Police
Department.
5. Traffic shall be maintained in accordance with Florida Department ofTransport,tion (FDOT), Miami-Dade County
standards and any additional requirements by the City of South Miami Public Works Department and Police
Department.
6. Event areas shall be restored to equal or better condition than they were before the event started.
7. lfall restoration work is not performed within 30 days of work completion, the City of South
Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration
plus a minimum of 15% for administrat!ve fee and any additional incidental fees.
8. Applicant must pay all fees priorto.the start of their event(s).
9. AppliCahts that receive approval for their event more than thirty (30) days in advance shall notij)< the City of South
Miami Special Event/Marketing Coordinator at least forty-ei~t (48) hours prior to start of their event.
10. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized
signatory(ies) on the date set forth below and notarized.
NOTARY SIGNATURE
ibed and sworn before m:z.:this
4~.,= .. ay of _r~~ . 20\ J ., a
Nofa .' Public in and fef~M\s¥,;,;::~
Count~, . -of . ' . __
~I---
Sign·
President . ~Jil~t~~'S TITLE
DATI::: . . ,
DATE:
8-16
DEPARTMENTAL APPRQYA,;LSFlBf:J'
REVIEW BY CITY OF SOUTH .MIAMI DEPARTMENTS: Eachdepartnient will provide estimate of num'oer6f peisoiinel
required from their department to provide appropriate services for this event, along with an estimate of cost to applicant.
OFf'IC.E USE ONLY:
'~6l!irf"~i;.ljt;~t1tI6~b~~A •..•.. , ......... " .. .
.' ... ,.,.,.~="' ..• "."., •. ""." .•. , .. , •• "'.. " >' (~PPl!i~~~!. .. AJihorli~ti6n I ",.... , .,
Signature:_~~~t:-7-?~L ____ ~ __ _ Amount: $ 1, 1 § 0 !!-
•
CommentsiC
Amount:,.:!$,-_-.--c",-~ signature:·~·~~ __ ~~-T~'<:iJf-tI[--jfA:i";:·::--~ __
commentsIConditions: __ --__ -'-.:..fI_-___ --~""'"+~~-~~---~----'-.,.,--
Amount: $ ~, 2>00 • 0 0 Date:,_..,!,,~~:-.. __ =-~
CommentsIConditions:~~'""(p"'· .-"&"---'-p:.-j>..::.:fL.~~.o....:I-....:>-=L1'--4=LP:..A,.:.C=-=E.:..:6=-_~_~..,c,..,..._~--~---~
COinmentsiCOnditiOns: ___ ....... __ ur-,1.·""'· ..• ~¥3~.~· .. ~I~\..::D=.:..-~ __ D_a_t_e:~. ================_Am_o_u_n~t:.:e.~$~~~~~~~~:-
Date: ________ _ Amount:"'$ ___ ~_
I Permit"._,. ______ ~_~
Event N~me: Ui1£llwli:J&1" South f!rrt lO,171i'c!'~ Date: '~I2,4jI,r Resolution NO:.~_~ __ ~ __
No. of Days No. of No. of Total
Remaining Til Event: . Approved Dep. ____ Disapproved Dep. ____ Estimated Cost ..::$'--___ ----
Comments/PermitConditions: _____ ---__ ----~-------------__
CiTY 'MANAGER OFFICE USE ONLY:
Comments/Permit Conditions:'--____________________ ~------
Authorization Signature: Date:
9-16
Otbe rDlit
After submitting your apP'llc1!t19!'!i 'b$il~~6~$~iecial Event Committee that
you must obtain one or lllUJl ,,),~.,!tl'
complete and will delay the apllW'll:vfl~]3lr"
no longer be considered
F or your benefit, BE SURE Ifl' )' I'",\vi,,'ov
application if necessary or .
and complete the
ammcaticm "If not-applicable",
to insure that your ap]3iliclatio,n:YliY{ql~l1!r~
department evaluation your req~~it
ll:ifilfOf the committee and/or
Application For:
Off-Duty Officer
Parking Meter Rental
Right-of Way Usage
Pole Banner
Hanging Banner
Refund Request
10-16
:. i
I . ,
!
. I ,
I
I
. !
I , I
CITY OF SOUTH MIAMI POLICE DEPARTMENT
6130 Sunset Drive, South Miami, FI33143 (305) 663·6301
Extra-Duty Police Officers
Application %00:11.
A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra· Duty"
employment. The following policies and procedures must conform in order to schedule a police officer for employment ona
temporary or infrequent basis:
~ The South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a
particular event If more than three officers are hired, a supervisor must also be hired. The City Manager Office and South Miami
Police Department will determine the supervisor to officer ratio for larger events.
~ The Applicant will be required to compensate the assigned officer for a minimum of thr~e (3) hours even if the event is of a shorter
duration. Currently the rate for Extra·Duty Police Officer Is $40 per hour & $50 per hour for Supervising Officer, plus a $3.00 charge for
radio usage for each officer,
~ The Applicant must compensate the officer(s} for their services at least one (1) day prior to the start of the scheduled eventlhat the
6fficer(s} will be assigned to. No monetary payment will be accepted. No payment by exchange of goods or services is acceptable.
~ If, during a scheduled event, tlte Applicant determines that he/she needs to extend the time an officer(s} works at the assignment, the
Applicant shall compensate officer(s} for a full hour worked if the Officer(s) works for more than 20 minutes and/or less 59 minutes
beyond the regularly scheduled time Of the event.
~ Applicant must notify of a cancellation request of an Off·Duty Police Officer forly·eight (48) hours prior to the scheduled date of service.
railure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hours .
.. .APPLICANT .INFORMATION_
Business/Organization Name
6410 SW 80th Street
ApplicantName
South Miami Florida 33143
Business/Organlzatioh ACiaress ..
3005.66 L 1621
Phone N\Jmber
EVENTJNFORMAIION
City
305.666.0508
State Zip Code
MSRussell@chambersouth.com
E:~Maii
. RoBlnStiegHtZ 305.495.4880 Festival
Cellular Number On-Site Contact Pereon
ChamberSOUTH South Miami Art Festival Sunset Dr. between US 1 & Red Rd.
Type cif Event
55,000
Name cif Event Event Location
Applicant's ig®tCire'
FOR OFf'ICe tiSES ONLV:OAPPROvto AS PH!=Sl"NT!=O
NO. Office: ____ --:x:: NO. Radio:
COMMENT:
DOENtEb
x:
Anticipated Attendance
;:;' '--I,) -~"':;;~ .
D APPROVED WITH CONDITION
NO. Hours
POLICE DEP'~A~R=TM~E=N-:::T~-------------------------::E:-s::-tim~a--::ted--:l1r:;;::===-~1
SIGNATURE DATE Total Cost 1;:$;..... ____ .....
11·16
CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT'
4795 SW7S" Avenue, Miami, FI331SS (.305) 668-7205 Fax (305) 668-7208
Application to Conduct A Special Event Function on
Public Right-of-W,ay 10<,..
NOTE: ALL FIELDS SHALL BE FILLED. No action can be taken on this application until all questions have been answered. As set forth
in Ordinance No. 21-09-2013; temporary full roadway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED) for
special events, eight (8) hours max. Schedule of fees is attached. Use blank paper if you need additional writing space. PLEASE PRINT
clearly, except for signature.
Contact Information:
Chamber South
13lJsiriessibrgaiilzation Name
6410 SW 80th Street
Mary Scott Russell
Authorized Representative Name
South Miami Florida 33143
~Uo~~~?~~~r~zron Address Cily State Zip Code
305.666.0508 MSRussell@chambersouth.com
Phohe Nuriiber Fax Number E-Mail
,Event Information:
Chamber South South Miami Art Festival Event Name Su~s~t Drive(SW 72nd Street) between US-l and Red Roacl (SW 57th Avenue) Project Location
Event Date(s)
Event Start Time
Event Setup Time
Nov. 7&8, 2015 Event Day(s) Sat. & Sun. Type of Event _F~e,,"sti~'v-,-,a-,,-l __ ~~~~
10:00 (am I pm) Event End Time tHj0/5:00 (am I pm) Anticipated Attendance 5~5"",~0_0~0~_~_
4:00 (am I pm) BreaKdown Time _8~:_OO ___ (am I pm) Total Duration (include setup) _2_4_h_~ __
I HEREBY REQUEST A PERMIT FOR THE FOLLOWING:
Anticipated effects on ve!:licular ,and pedestrian tr~ffic::-clurlng ProjElct Maintenance of traffic provisions are specific (include sketch If necessary):
Closure of Sunset Drive (SW 72nd Street) from US-! to Red Road (SW 57th Avenue) on the weekend of November 2 & 3. 2013 .. . ....... ....... -'
Setup at 4:00'am on Saturday. November 1. 20i( and breakdown complete by MOpmon Sunday. November 2.2014
The following documents have been submitted with this permit application:
1./ 1 Site plan I sketch of event. Clearly define boundaries and linear foot of road closures.
D Maintenance of Traffic (MOT) for vehicular and pedestrian traffic during event.
'In signing this ~pplication, I understand that separata City andlor County parmits may be required for this Pl'9jecl. FUltharmore, I am aware that I am
responsible for ensuring that the project is completed in accordance with the and specifications as stipulated in the permft approval conditions. As
well as acknowledge that any right-of-way closures will requira at least one works employee and barricades."
Mary Scott Russell Z . 2 q .()
Approvedl
Disapproved By
No:
12-16
··DATE
-------
Comments
CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT
4795 SW75lh Avenue, Miami, FI33155 (305) 668-7205 Fax (305) 668-7208
Public Right-of-Way
. Schedule of Fees
Ordinance Item Measurement Fee .
PERMIT FEES . Minimum permit fee $150
Permit extension fee, for
60 d",v periqd $150.
PERMANENT TRAFFIC
BARRICADE,
GUARDRAIL AND
GUIDEPOSTS Each 100 LF or fraction .. $85,
'TEMPORARY FULL
..
ROAD AND SIDEWALK No single lane roadway
CLOSURE closure permitted.
*For special event 8 hr.
period max., incl. set up Per linear ft. of road,
time. Excludes city events rounded to the next
and events funded by the higher whole number in
Gitv. ft., per day $0.25!
TEMpORARY SIDEVVALK
CLOSURE .. Each 25 SF or fraction $75
Permjt requires French
barricades along curb or
EOP.* Maxil)1l,.1l)1permit fee $10,00Q,
rEMPoRARY'SfAGfNG Flat Fee per day for first
AREA, CRANE, TRAILER, 5 days $200
TRUCK ON THE RIGHT-Every five days or
OF-WAY fraction thereof after .$300.
MAINTENANCE OF Iritrusioninto and/or
TRAFFIC (MOT) using one-way lane $100
Roadways with two-way
traffic $200
Detour, per direction $100
Sidewalk intrusion, each $100
WORK WITHOUT After the fact permit fee:
PROPER PERMITS For any work performed
ANDIOR INSPECTIONS without proper permits Permit fees
Andlor inspections quadrupled
Minimum, per day $1,000
PUBLIC WORKs
HOURLY RATE Non-supervisor $40
Supervisor $45
13-16
CITY OF SOUTH MIAMI PARKING DIVISION
6130 SunsetDrive, South Miami, FI33143 (305) 668-2512 Fax (305) 663-6346
Parking Stalls/Meters Rentals Application
Pursuant to Section 15 C-1 (a) (2) (b) of thi! Code of Ordinance, "Rental Fees for Public On/Street curbside
spaces (Parking space) are $25.00 per space per day, seven days per week based on twenty-four (24) hour use".
Chamber South Mary Scott Russell
. ,.-"'" ,,''''-,. ------
Business/Organization Name Applicant Name
6410 SW 80th Street South Miarni Florida
State
33143
Business/Organization Address City Zip Code
305.661.1621 305.666.0508 MSRussell@chambersouth.com
.~.' ',., .. ,.
Phone Number Fax Number E-Mail
Name of Event: ChamberSOUTH'So. Miami Art Fest. Type of Event: _F_e,""sti_·v_a1_ ... ___ ~~
Purpose for utilizing parking meters: Street access
~~~~~~-~-----~~~------~
a.m. End a.m. Number of On/Slreel Number lif DaY's 2 Start
curbside spa"e. requested: ,.... ~~~~. c.u'bslde spaces desired: -=-__ .l1me: 4:00 p.m. Time: ..."6",:0,,,,0,--_
I hereby certify the above information is true, correct and complete as of the date of this submittal. It is understood that
this applicant will be reviewed and may be adjusted periodically by City Staff; if any information should change that I shall
amend or supplement this application within five business days of the change.
4~ .... ~ ~~~atllre 7 'Lq ,/ ) .
Date
Permit No: FOR OFFICE USES ONLY: o DENIED
~-------,-~ o APPROVED AS PRESENTED 0 APPROVED WITH CONDITION
NO. Meter Days; :x:: NO. Meter: :x:: Daily Fee: ____ _
Commem:~. ~ _______ ------------------_----------------_--~ __________ --,
1$ I
PARKING DIViSiON SIGNATURE DATE Estimated Total Cost
14-16
CITY OF SOUTH MIAMI PLANNING & ZONING DEPARTMENT
6130 Sunset Drive, South Miami, FI 33143 (305) 663-8326 Fax (305) 668-7356
Hanging Banner Over P!Jblic Street
Request Form for Special Event
Application for the purpose of requesting apprGval to display banners over public streets promoting events as sel forth in Ordinance No.
10-07-1911; LDC Section 20-4.3(N). Complete this permit application form and submit the application to the Planning & Zoning
Department located in the Sylva MartIn Building in front of City Hall. This application must be submitted at least 30 days prior to the event
date. An application fee of $300 must be paid at time of submittal. If approved by the City Commission, this fee covers installation and
remOval of banner. If approved, lake the permit and the banner to the City's Public Works Department located at 4795 SiN 75 fu Avenue
Miami, FL 33155, at least one week priorto the installation date. The Public Works Department will install and remove the banner on the
dates specified by the approved permit.
--ORGANIZATION -
Name OfNOii-=for-··ell b . S 1:11
Profit Or\:1ianization .. _ am . _ er ou
Organization 6410 SW 80th Street, South Miami, FL 33143 Address Phone No.305~661.1621
~~~~~~~~~----~~~~
Authorized Re-M S R 11 presentative Name __ arycott usse Rep_ Title.President
EVENT -
Event Name: Chambe~soUTllsouih M!amIArtJl"StlvalEve~t Date: N".v 7&8.2015 Event Type:Festival
Approximate Installation Date Requested: October 8, 2015 thru November 9, 2015
Banner Location Requested: 05800 Sunset Drive I,(~ 5880 Sunset Drive
Briefly describe event for which you wish to display a banner in South Miami:
~~~~~--~~~
44th AnnualChamberSOUTH South Miami Art Festival is ajuried fine arts show
that attracts 55,OOOvisitorsio the South Miairifai-ea. ---
~ Installation and removal dates are based on workload. The City is not responsible for the condition of the banner dUring this periOd.
~ Applicant agrees to pickup banner within seven (7) days after the event. The city may discard the banner(s) after the specified period.
~ Banner SpeCifications· 30ft X 3·4ft wide, 60ft of 11, halQ nylon rope with hooks and the banner must vents.
Date
PLANNI.N'G& :ZONING OFflCEUSE ONLY: . SUBMIi:':tED REe'D BY: rnrnAL
~ l1Iustration of banner showing height, width of the banner, and lettering
~ Copy of liability and/or property damage insurance required
~ Application fee $300 (per application)
City Commission Approval Resolution No. __________________ _
o o o
Comm. Date:
-------~------
Comment:_~ ___________________________________ -------------------~ ___ _
15-16
CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT
4795 SW 75·h Avenue: Miami, FI 33155 (305) 663-6350 Fax (305) 668-7208
Special Event Pole Banner Application
This application must be fully completed and submitted with REQUIRED attachments such as: copy of a public liability
insurance policy and copy of the design with the banner dimensions listed. The $300 per 10 poles fee also include the
installation "nd removal of banners.
ORGANIZATION HOLDING EVENT
Chamber South
Business/Organization Name
6410 SW 80th Street SouthMiaml
City
Mary Scott Russell
Authorized Representative Name
Florida
slate
33143
Zip code Business/Organization Address
305.661.1621 305.666.0508 MSRus~.e~@chambersouth.com
Phone Number Fax Number E-Mail
EVENT & BANNER INFORMATION
Event Name: . 4.~!£.Annual91?!'11:>erSOYTHSouth Miallli Art Festival Even! Date: November 7 & 8. 2015
Event Location:· SunsetP1iy,JSVV7~nd .s\l:"t) b,t."(eenUS.-fand Red Rqa<!jSW 57th Avenue) Event Type: Festival
Approximate Installaiion Date: October 8. 2015 thru Novomb".9.201§ Total Duration: 1 month
Banner Size/Dimension: standard Pole Banner Description: See attached
"The applicant agrees to hold the City of South Miami, free and harmless from all liability that may be adjusted against it
and to reimburse the City for all expenses of litigation in connection with the defense of claims as such liability and claims
may arise because of negligence in the performance of the operation, service, or act for which the permit was issued. n
Mary Scott Russell '--).---"7 /-(7 . W !' ~ ~=t Lr4~a eci:c ~-~-~-"'P"'R;-:IN"'T"'N;-;A-;';M'"'E-----~ . il APPLICANTSiGNATURE , . l./ DATE
FOR OFFICE USE ONl.y: Resolution NO .
. _-------o APPROVEIlJ AS PRESENTED 0 DWl.IED 0 APPR.OVED,WITH G.QNOITION f>enTlt\Nq. _____ ~_~
Installation Date: Removal Date: Work Order NO.
Comment: ---------------~-~---~----
PUBLIC WORKS SIGNATURE DATE E$timated Total Cost
16-16
CITY OF SOUTH MIAMI
SPECIAL EVENTSIMARKETING DIVISION
5800 SW66 Str.et, South Miami, F133143 (305) 663-6319 Fax (305) 668-7388
Special Events Clean-Up Deposit
Refu.nd Request Application
In order to receive your clean-up deposit, (or a portion thereof), you must complete and return this form to the Special Events I
Marketing Division, nCl sooner than twenly-four (24) hours after your event. The Deposit <Jf Six Hundred Dollars ($600.00) is to defray
cost of litter clean~up. If clean-up is not required and your event occurs without any city damages andlor costly ISljues, $500 of your
deposit may be refunded back to you. A $100,00 non-refundable administrative fee will be deducted from the $600.00 deposit,
Event Name 44th Annual ChamberSOUTH South Miami Art Festival
Event Location Sunset Drive(SW 72~d Street) betwe~n US-I and Red Road (SW 57th Avenue)
Event Date(s) Nov, 7 & 8, 2015 Event Day(S) Sat. & Sun. Type of Event Festival
Event Start
Time 10:00
a.m.
p.m,
Event End a.m.
Time 6:00/5:00 p,m. Total Duration 15
~'=~-'-'-~ ~~~-=~ ----~~~-
were unscheduled Police Officer called out to your event?
were there any damages to any city andlor private property?
have you paid all the required fees associated to your event?
Comments, problems andlor suggestions (if any)::.~ .~---~--_~-~~-~.,.,c--~
If Refund Request Application is approved, would you like the payment to be: Mall Check [Z]
Refund to: Chamber South
(Full Name & . . ..
Mllil Address): 6410 SW 80th Street, South Miami, FL 33143
o
"In signing this application, I understand that Refunds will not be processed until this form has been completed and signed
off by designated City Departments. If any cost incurred is outstanding, it will be deducted from deposit and that I will be
hel.d responsible for any ave es." C _
Date
FOR OFFICE USES ONL yi
Police Department ____ ~--~----~-Date Approved 0 Denied 0 Amount Due: "'$'--__ _
Public Works Dep. . Date· Approved 0 Denied 0 Amount Due: "'$'--__ _
Parks & Recreation . Date Approved 0 Denied 0 Amount Due: ,,$'--__ _
Code Enforcernent Date' Approved D Denied 0 Amount Due: ,,$'---____ _
Planning & Zoning. Date' APprovedO Denied 0 Amount Due: "'.$'---____ _
Parking Division Date Approved n Denie<!O Amount Due:,f$'-:--:c __ --",'C
FINANCE DEPARTMEN~ USEO;';L y; "O'it~t~;~De~~~~d'-"'D R~tumPQrlio~ .. ' . "O'b~ifitiii;',;~'~~i~~i:. .
Total Amount Deposited:",$,---~ _________ Date: Amount of Service Rendered:",$",-_'"7"~ __ ~_
Total Amount Returned: $ Date: Total Amount Owned:-'$ ____ ~ __ ~
Finance Department Authorized Signature; Date:
City Manager Authorized Signature: ______________________________ Date:
17-16
June 15, 2015
Mr. Steve Alexander
City Manager
City of South Miami
6130 Sunset Drive
South Miami, Florida 33143
T (305) 668-2510
F (305) 663-6345
Dear Mr. Alexander:
Chamber South is preparing to produce the 44th Annual ChamberSOUTH
South Miami Art Festival, presented again this year by First National Bank
of South Miami. This juried fine arts show kicks off the Miami-Dade
festival season.
By this letter, Chamber South would like to request both a special event .
permit and a banner display permit for the applications on file in the office
of your Special Events Coordinator. This year, our event will be held
Saturday, November 7th, and Sunday, November 8th, on Sunset Drive
between US-l and Red Road, as in past years. We expect approximately
50,000 visitors to downtown South Miami over the two days of this event.
We will be advertising the 44th Annual ChamberSOUTH South Miami Art
Festival on social media, radio and print media, as well as via a dedicated
event webpage linked to our own highly visited website.
Your earliest possible positive response to this request would be most
appreciated.
Sincerely,_
L_/ 2~: (fILt!:·· /' /' / -",/,/; R(,..,)>.V Jc tr -6-6 C l---7";.;:vc... C .(
Mary cott Russell
President
--,-------
.BERlsOUTH
South Miami Office
6410 SW 80th Street
S. Miami. FL 33143
I 305.661.1621
E 305.666.0508
www.ChamberSouth.com
Board of Directors
Chair
Claudia Cancio
Immediate Past Chair
JoAnn Pams
Chair-Elect/Treasurer
Joseph Gallaher
Executive Committee
Allison Bhagwandat
Zac HaU. Past Chair
Ken Kistner
Peter Ju~e. Past Chair
John Edward Smith
Board Members At-Large
Han. Joseph Corradino
Dennis Deblois
Jorge Fernandez-Pia
Ramon Ferrer
Ricardo Forbes, Past Chair
Douglas Hiller
Richard Horton, Past Chair
Evelyn Hsu
Elizabeth'la Rosa
Phillip lyons, Past Chair
Karen Nercess
Gonzalo Ruiz
Marsha Tejeda
South Dade Office
900 Perrine Avenue
Miami. FL33157
CERTIFICATE OF LIABILITY INSURANCE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR THE CERTIFICATE HOLDER.
may require an endorsement. A statement on this certificate does not confer rights to the
INSURED
c
Grealer South Dade/South MiamI/Kendall Chamber of
Commerce
6410 SW 80 Slraet
South Miami 331434602
"cE;;;n,;vTHA'i'Tiii,-;;oi'1
INDICATED. NOlWlTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ~~--------------------~
x 08101/2015 08101/2016
AGGREGATE LIMIT APPLIES PER:
POLICY 0 ~~8i D Loe
08101/2015 08101/2016
08101/2015 06/01/2016
0810812015 0810812016
D
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Officers 03/23/2015 03/23/2016
OF OPERATIONS I LOCATIONS 'VEHICLES IACORD 101, Additional Remarks Schedule, may be attached ifmore space Is required)
South Miami Art Festival -November 7th and 8th. 2015. City of South Miami is included as additional insured with respects to General Liability Insurance.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of South Miami THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
6130 Sunset Dr.
ACCORDANCE WITH THE POLICY PROVISIONS.
South Miami, FL 33143
AUTHORIZED REPRESENTATIVE
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@1988-2014ACORDCORPORATION. All nghts reserved.
ACORD 25 (2014/01) The ACORD name and logo are regislered marks of ACORD
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EVEl!1tsilMl3rkEltir1,fDivision: Application Fee
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Special EvetitslMar~etil)g Division: Clean"Up/Securit
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MEMO Public Works: Pole Banner
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·MEMO Planning &. Zon.ing pept: Hanging Banner
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CITY OF SOUTH MIAMI
PLANNING and ZONING DEPARTMENT
6130 Sunset Drive, South Miami, FI 33143
305-663-6326
Banner Re'lu,est Application
Application for the purpose of requesting approval to display bann.e,s over public streets promoting events
as set forth in Ordimince No. 15-13-2162; LDC Section 20-4.3(N) Attached
:Qrtefly describ~ eY¢\l.t f()r which you wishto .d,isplay a ba~\l~r in South l\fjami.
LN1:~ AnoIA" I eha/l1berSOUTY5bqthM;Qm;AdFe56'vaC~ 06,OO~VtblrnCS
Event date(s) Sat/ian (NDV: 7 f ¥;201'i Location(s)5W 7J5tbeiwilll ~51 fSW 57 4v
Dates banner to be displayed dCJ.~ 20/7 to /Ilor/.Q,2 olf
A fee of $300 Per banner is required to cover cost incurred by tbe City to hang and remove the
banner. Local entities Witbin the City of South Miami, or events that are held within tbe municipal
bound~ri .. oflhe ell)' wiUbe"Ugible for a 50 % discount of theestabUsbed fee. The deadline tor
StibmJrfiilis at It •• t30 dayS in aM"iIeeoftbebJirinetinstanatlon datto (Ord. 15-13-2162).
Received by _____ ~ _______ Check # __ -_-_--
ATTACHMENTS REQIDRED: Proof of Insurance Rec'd
Banner Design (including wording) Rec'd
Proof of current Non"Profit Corp. Status Rec'd
• Banners will be displayed 10"14 days before the advertised event take, place; banners will be
removed by the City after the enll of the 'peelal event.
• Banner Specifications: 30 feet long x 3·4 feet wide, 60 feet of'h inch nylon rope witb twenty-
fiye (25) 14;' cable ties, and the banner Dlust have vents. ,.-----,
• B~I'!NER DROP-OFF/PIC:K.UP LOC~TION IS AT TilE CITY'S PUBLIC WORKS DEPT. 4795 SW 75
AVENUE. THE ApnIC~NT SHALL AGREE TO PICK UP THE BANNER(S) WITHIN FIVE (5) BUSINESS
DAYS AFTER THE EVENT; OTHERWISE THE BANNER(S) WILL BE DISPOSED OF.BY THECItv.
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APPlicant
Initial .. :.........-_____ --i.o .... ~_ ........ ____ ..,.;._._--.. -;.----:.I ......... ~_ ....... ___ _... __ '~_'_~-_i' ____ .-_~.......__ L~_~--I
Applicant's Signature '/ ;;;::, C£{~'Qg Date: '1-;;!9, ( )-
Planning Dept. Recommendation DApprove Approve with Conditions CDeny
Planning Director: ________________ Date: _____ _
City Manager's Approval: _____________ D8te: _____ _
Rev. 2/12121114
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