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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
THE CITY OF PLEASANT LIVING
To: The Honorable Mayor & City Commission
From: Steven Alexander, City Manager
Date: September 24, 2015
SUBJECT: 2nd Budget Hearing -Fiscal Year 2015-2016 Proposed Budget
The City has incorporated certain changes, which was requested by the City Commission during
the Thursday, September 10, 2015, budget hearing. Below is a detailed breakdown of the
changes.
• The City has reduced the City's Code Compliance fuel expense by $1,500 to better
reflect the fuel efficiency savings attributed to the purchase of Code Enforcement's new
fleet of Toyota Priuses (Prii).
• The City Manager's miscellaneous expense amount of $10,000 has been eliminated.
Based on the above changes, the City is requesting that the Mayor and Commission revise the
provided General Fund appropriations amount located in the Appropriations Ordinance from
$18,246,767 to $18,235,267; providing for a revised total appropriations amount of
$23,661,553. See the attached.
APPROPRIATIONS COMPARISON
PROPOSED
PROPOSED FY 2016
FY 2016 REVISED Oiff
General Fund 18,246,767 18,235,267 -11,500
Stormwater Drain Trust Fund 263,930 263,930 a
Local Option Gas Tax 235,000 235,000 a
Hometown Improvement Fund a a a
Parks & Recreation Facilities Impact Fee Fund a a a
Tree Trust Fund a a a
Peoples Transportation -Transportation 1,508,000 1,508,000 a
Peoples Transportation -Transit 80,000 80000 a
Revenue Stabilization Fund a a a
Grant Match Fund a a a
Insurance Reserve Fund a a a
Tax Equalization Reserve Fund a a a
Building Capital Reserve Fund a a a
Park Acquisition Development Ops & Maint Fund a a a
Debt Service 1,162,924 1,162,924 a
Capital Improvement Program 1,637,000 1,637,000 a
Emergency Reserve a a a
State Forfeiture 44,000 44,000 a
Federal Forfeiture 495,432 495,432 a
TOTAL 23,673,053 23,661,553 -11,500
The City Commission reduced the millage from 4,3639 as provided within the originally
proposed Ordinance and replaced it with 4.3000, providing for an ad valorem revenue
reduction amount of $86,476. We received additional information on certain items, which
were based on projections, and were able to revise some of those items to cover the reduction
required above. Please find attached a REVISED General Fund Summary, which reflects the
above mentioned changes and the new remaining fund balance.
FY 2016 GENERAL FUND SUMMARY
BEGINNING FUND BALANCE 7,321,194 7,984,010 9,430,193 9,430,193 5,466,856
TAXES 7,75S,861 8,159,199 8,257,525 8,357,S25 8,552,065
FRANCH ISE FEES 2,017,417 2,187,423 1,825,250 1,825,250 1,975,100
INTERGOV REVENUE 1,432,441 1,578,176 1,587,276 1,587,276 1,649,357
CHARGES FOR SERVICES 4,145,164 4,084,822 4,530,730 4,232,404 4,590,269
FINES AND FORFEITURES 140,161 138,026 688,400 171,000 693,400
MISCELLANEOUS REVENUES 534,188 671,323 392,562 493,679 401,372
TOTAL 16,025,232 16,818,969 17,281,743 16,667,134 17,861,563
OTHER FINANCIAL SOURCES 308,173 308,173 384,465 384,465 384,465
DEPARTMENTS
1100 CITY COMMISSION 81,602 85,591 92,780 92,780 95,030
1200 CITY CLERK 245,383 416,940 371,902 371,902 401,823
1500 CITY ATTORNEY 514,791 314,139 467,100 467,100 466,100
1310 CITY MANAGER 536,779 608,098 684,692 684,692 731,763
1410 FINANCE DEPARTMENT 529,314 1,076,374 1,306,422 1,216,422 1,045,227
1340 MGMT, INFORM, SYSTEMS 309,063 320,696 354,916 354,916 385,086
1320 PROCUREMENT DIVI510N 327,578 209,844 235,605 235,605 236,731
1330 HUMAN RESOURCE5 648,148 679,959 695,547 691,224 853,940
1610 BUILDING DEPARTMENT 428,377 457,020 473,994 473,994 474,678
1620 PLANNING DEPARTMENT 476,839 328,150 417,825 417,825 600,302
1640 CODE ENFORCEMENT 329,230 238,993 413,589 413,589 362,847
1770 PW-OFFICE OF DIRECTOR 256,422 208,242 223,083 223,083 221,966
1710 PW-BLDG, MAl NT, 304,103 401,405 440,090 440,090 430,813
1720 PW-SOLID WASTE 1,333,799 1,321,043 1,325,798 1,325,798 1,281,525
1730 PW-STREETS MAl NT, 582,473 455,840 470,605 470,605 554,458
1760 PW-MOTOR POOL 497,983 485,755 566,993 566,993 562,355
1790 PW-ENG, & CONSTR, 201,404 150,742 182,079 182,079 215,180
1910 POLICE 6,221,535 5,539,983 6,866,393 6,353,993 6,808,191
2000 PARK5 & RECREATION 459,920 565,724 605,451 605,451 540,872
2010 TENNIS ° ° ° ° 332,309
2020 COMMUNITY CENTER 618,956 537,872 683,051 681,551 666,738
1750 LAN05CAPE MAl NT, 440,211 464,299 478,581 478,581 533,299
2030 COMMUNITY POOL ° 22,841 139,305 139,305 139,034
2100 NON-DEPARTMENTAL 91,409 91,409 164,000 164,000 295,000
TOTAL 15,435,319 14,980,959 17,659,802 17,051,579 18,235,267
DIFFERENCE BEFORE FUND BALANCE 898,086 2,146,183 6,406 20 10,761
2100 NON-DEPARTMENTTRANSFER 235,270 700,000 3,963,358 3,963,358 1,627,742
ENDING FUND BALANCE $7,984,010 $9,430,193 $5,473,242 $5,466,856 $3,849,874
Additionally, we have added the attached list of additional accomplishments since the first draft
of the budget was prepared, which will be added to the final budget book.
We also have included, as an attachment to this Memo, all of the changes in this year's budget,
relative to the previous years adopted budget, since we began the budget process.
RECOMMENDATION: Staff recommends adoption of the Fiscal Year 2015-2016 Budget as
presented here with the additional amendments and revisions noted in this Memo.
Additional Accomplishments
Madison Square project Comprehensive Plan and Land Development Code -The City
Commission requested City staff to develop new regulations to enable the project to receive tax
credits necessary for efficient funding of the project. In order to implement affordable housing
projects such as the Madison Square project, it was necessary to provide for a sufficient level of
additional density in order to qualify for funding opportunities.
Designation of additional parks and open space -The land use map designation of the 11.5
acres (more or less) property located underneath and alongside of the Metro Rail within the
City boundaries will be added to the City's parks. This change is justified, in part, due to the
City's contribution of funding for the Master Planning process for the entire line and the City's
intention of contributing to the construction, operation and maintenance of the linear park
within City boundaries. This project has been named the Underline linear park project.
Employee Policies and Procedures Manual -This Manual, was updated and revised and serves
as an informational and educational guide, contributes toward making employees better
informed and their experience with the City of South Miami rewarding. The primary purpose of
this Employee Policies and Procedures Manual is to establish policies, practices and procedures,
which will serve as enforceable guidelines to administrative action concerning the various
personnel activities, benefits and services available to City employees. The policies, practices
and procedures in this manual are to be equitable to all employees.
Twin Lakes Drainage Improvements Design -The City of South Miami Stormwater Master Plan,
developed in 2012, identifies the Twin Lakes area is identified as a priority area. The project
includes the implementation of exfiltration systems with catch basins that are interconnected
to the exiting drainage system and to reduce the volume of runoff (pollutants) generated by a
storm event into the neighboring lake and canal. Roadway resurfacing will also be included as
part of the project, due to the required repairs from the drainage system installation.
Sanitary sewer master plan -A sanitary sewer master plan is to identify areas within the City
that are currently not serviced by a public sanitary sewer system, to gather information on
existing sewer systems, and to develop a conceptual master plan including a layout of proposed
sewer systems, the cost of recommended projects, and estimated costs to City's property
owners. The Master Plan will also establish a priority for projects with a rationale of
environmental considerations including raising ground water tables.
Welcome signs -The design and development of construction for City of South Miami Welcome
Signs to be installed at the entryways for the City will include a gateway monument sign to be
placed at Fuchs Park and a prototypical gateway/entry sign to be implemented at various City
entry sites.
Traffic calming for Mango terrace neighborhood -The project consists of the construction of
eleven speed tables within the Mango Terrace Neighborhood.
78th Street construction and drainage improvements -Improvements are proposed to improve
the road conditions and to help deter future pavement damage, drainage alleviate ponding
issues, preventing further pavement deterioration. The roadway improvements include new
sidewalk, milling and resurfacing. The drainage improvements will include improved swale
areas, the installation of new catch basins and an exfiltration trench system to collect storm
runoff and provide water quality and quantity.
42nd Street roadway improvements and drainage improvements -The roadway improvements
will alleviate ponding issues, preventing further pavement deterioration. These roadway
improvements include re-grading and milling and resurfacing to redirect the flow of Stormwater
runoff into existing catch basins.
43'd Street side walk repairs and drainage improvements -In an effort to address public safety
concerns, it is the City'S intent to perform sidewalk repairs to eliminate tripping hazards. This
project is to repair uplifted sidewalk at 6295 SW 43rd Street. The uplift is due to the root
growth of a protected tree.
54th Street swale repair -A swale trench is being constructed, along with re-grading of the
swale. The dimension of the swale to be re-graded has a width of 5 feet and a length of 85 feet.
Roadway Resurfacing for 60th Place and 64 th Terrace -The City of South Miami Public Works
Department prepared a Citywide Road Resurfacing Master plan in 2011. This project is based
on the analysis performed by the City.
Sunset Drive Roadway Improvements phase V: In continuing efforts to provide roadway
improvements to Sunset Drive and to the City, this project is the final phase of improvements
on Sunset Drive, from US 1 to SW 69th Avenue. Better The project consists of new concrete
sidewalk, milling, resurfacing, drainage grates, landscaping, irrigation and pavement marking
between SW 65th Avenue and SW 69th Avenue.
Police Fueling Facility Improvement -In an effort to provide better environmental protection,
more adequate lighting for safety and overall facility improvements for the Police while fueling
their vehicles at City Hall, this included construction of a Police Fueling Station.
Sunset Drive Striping -This project restriped Sunset Drive/ SW 72nd Street from Red Road/ SW
57th Avenue to US 1. This is a high traffic area, and over the years, the striping has significantly
faded and was not visible in some locations.
Street Paver Repairs: There were three locations in need of paver repairs along South Miami
roads. The conditions included sunken pavers and broken section of concrete. The locations of
this repair are as follows:
• Along Sunset Drive, in front of City Hall between SW 61st Court and the Public Library
• At the intersection of SW 64th Street and SW 67th Avenue
• At the intersection of SW 58th Court and SW 73rd Street
New Playgrounds at Brewer Park, Dante Fascell Park, Fuchs Park & Murray Park -New
playground structures were installed at Brewer Park, Dante Fascell Park, Fuchs Park and Murray
Park. The new playgrounds feature multiple play elements, independent play structures, swing
sets, fabric shade canopies, and more. Anticipated project completion is November 2015.
New 1st Level Tile Floor at the Gibson Bethel Community Center -New VCT vinyl commercial
tile floor was installed on the 1st level of the Gibson-Bethel Community Center. The area of
work consists of approximately 2,200 SF and 250 LF of new baseboard, including the entrance
lobby, administrative office and hallways. Project was completed June 2015.
Dante Fascell Park Drainage Improvements -The City hired a consultant, Milian, Swain &
Associates, Inc. to complete professional engineering services to address the swale, located on
the south end of the tennis courts which is consistently filled with run-off material composed of
Har-Tru clay, crushed stone and mud. Accompany was hired to complete the installation of an
exfiltration trench system and a raised concrete sidewalk. Anticipated project completion is
January 2016.
Multipurpose Field Renovations at Murray Park -The City received funds from Miami-Dade
CDBG and South Miami Community Redevelopment Agency for the renovations of Murray Park
Multipurpose Field. This project consists of replacing solenoid valves, sprinkler rotor heads,
laser grading, new fill, and installation of new turf certified celebration Bermuda grass.
Anticipated project completion is January 2016.
Palmer Park Concession Stand Remodeling/Renovation -The City contracted professional
architectural and engineering layout drawings for general contractor bidding. The
plans/drawings will be used for general contractor bidding during fiscal year 2015-2016.
Contractor will be responsible for all electrical and plumbing repairs, installation of new
appliances and fixtures. Anticipated project completion is January 2016.
Cops and Students Talking (C.A.S.T) program graduation was held at the Community Center on
Aug. 20th for the first graduating class of the C.A.S.T program.
Back-2-School -The Parks and Recreation Department hosted its Back-2-SchooIGive-a-Way
which was sponsored by the Parks and Recreation Department along with local businesses to
ensure that over 400 Kindergarten -8th grade students had an opportunity to receive a free
backpack filled with the right supplies to make it a successful school year.
Safe Streets Halloween-Planning for the Annual Safe Street Halloween was held on October
31, 2014 from 4:00 PM -8:00 PM along Sunset Drive (72 Street) from US1 to Red Road
(57Avenue). Parks and Recreation along with local businesses set up tents and activities to
distribute free candy to all of the participants.
Sea level rise, storm surge and flooding study -The City hired a Consultant to assess and
identify critical vulnerabilities to the City of South Miami in regards to sea level rise, storm
surge, and inland riverine flooding and the effect on the infrastructure above and below
ground.
Pel"Sonnel
secure and speedy path to
to Install and setup I I LAN for City Hall
1210
relocated to the
3450
for Planning Studies and $100,000. Land Development Code & Comprehensive Plan
9/21/201511:44 AM
I p,V·S:tc •• " & Lands
3450 "d
3450
3490
" 4070
4080
$400 clothing allowance, $40,000 TRT Vests and $6,000
7110
was paid in full in FY 2015 and only 6 months of payments remaining of
9/21/201511:44 AM
Division 39,431 .39,431
iI I II
City's Athletic Fields, $1,476 Flea & Tick Control for Dog Park,
Certified Mulch, $5,000 Misc. Tree Maintenance work at City Parks. $7,824 for 12 Heavy
I D"tyPk,kT,lbll", $460 Backflow Maintenance, $28,000 Tree and Landscape Maintenance at various 3450
7,51 3450
$300 American Red Cross Authorized License, $4,518 CES Preventive Maintenance Service, $2,700
Fifty State Security.
9/21/201511:44 AM
SUNDAY SEPTEMBER 20 2015
MIAMIHERALD.COM
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NEIGHBORS
NOTICE OF PROPOSED TAX
The City of South Miami has tentatively adopted a measure to increase!ts property tax levy.
Last years property tax levy:
I 39SE
INCREASE
A. Initially proposed tax levy ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• $6,461.192
B. Less tax reductions due to Value Adjustment Board and other assessment changes ••••••••••••••••••••••••••••••••••••••••••••••••••••• $246,958
C. Actual property tax levy, •••••••••••••••••••••••••••••••••••••••••••••• , ••••••••••••••••••••••••••••••••••••••• $6,214,234
This year's proposed tax levy ••••••••• , ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• $6,854,586
All concerned citizens are invited to attend a public hearing on the tax increase to be held an:
Thursday, September 24,2015 at 7:00 P.M.
City Hall, Commission Chambers
6130 Sunset Drive, South Miami, FL 33143
A FINAL DECISION on the proposed tax increase and the budget will be made at this hearing.
BUDGET SUMMARY
CITY OF SOUTH MIAMI, FLORIDA ~ FISCAL YEAR 2015~2016
THE PROPOSED OPERATING BUDGET EXPENDITURES OF THE
CITY OF SOUTH MlAI\UARE 1.4% MORE THAN LAST YEAR'S TOTAL ADOPTED OPERATING EXPENDITURES.
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EXI'!MIlUIlES
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R£S[!]llU lIUA.~rn '""'" 54!.131 l7D,l0ll ." JI,4It "" J,llIM3 SJ~761 "" ... . .. ... ... ... 1.1!l,!01 2,lJ1~YI "." "" l~llJ41 ll~%,lil
THE TENTATIVE. ADOP1F.D ANDIOR FINAL BUDGETS ARE ON FlLE tNTHE OfFICE OFTIlE A80VE MENTIONED TAXING AUTIlORITY ASA PUBLIC RECORD