_Proposed Budget FY 2015-2016 (as of 09.04.15)
PROPOSED CAPITAL & OPERATING
BUDGET
FISCAL YEAR 2015-2016
PROPOSED AS OF SEPTEMBER4, 2015
SOUTH MIAMI, FLORIDA
COMMISSION – MANAGER FORM OF GOVERNMENT
LIST OF PRINCIPAL OFFICIALS
ELECTED OFFICIALS
CHARTERED OFFICIALS
Mayor
Philip K. Stoddard, Ph.D.
Vice Mayor
Walter A. Harris
Commissioner
Bob Welsh
Commissioner
Josh Liebman
Commissioner
Gabriel Edmond
City Manager
Steven Alexander
City Clerk
Maria M. Menendez, CMC, FCRM
City Attorney
Thomas Pepe, Esq.
The Government Finance Officers Association of the United States and Canada (GFOA)
presented a Distinguished Budget Presentation Award to City of South Miami, Florida for
its annual budget for the fiscal year beginning October 1, 2014. In order to receive this
award, a governmental unit must publish a budget document that meets program criteria as a
policy document, as an operations guide, as a financial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its
eligibility for another award.
TABLE OF CONTENTS
CITY MANAGER’S BUDGET MESSAGE_________________________________________ i
CONSOLIDATED ITEMS DETAIL BY DEPARTMENT FOR FY 16 ___________________ xix
GENERAL FUND SUMMARY ____________________________________________ xxii
ORDINANCES AND RESOLUTIONS ADOPTED IN FY 2015 ________________________ 1
GUIDE FOR READERS ____________________________________________________ 12
ANNUAL BUDGET PROCEDURES ___________________________________________ 14
BUDGETING AND ACCOUNTING BASIS ___________________________________ 15
BUDGET SCHEDULE ___________________________________________________ 18
FINANCIAL AND BUDGETARY POLICIES ___________________________________ 20
FUND STRUCTURE ______________________________________________________ 30
FUND OVERVIEW _____________________________________________________ 31
FUND EXPENDITURES__________________________________________________ 34
GOVERNMENT _________________________________________________________ 38
CITY HISTORY ________________________________________________________ 41
COMPREHENSIVE PLANNING ____________________________________________ 43
CITY OVERVIEW ______________________________________________________ 46
CITY OF SOUTH MIAMI ORGANIZATIONAL CHART__________________________ 47
POSITIONS BY DEPARTMENT/DIVISION ____________________________________ 48
CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN _____________________________ 53
GENERAL FUND BUDGET _________________________________________________ 65
GENERAL FUND REVENUE PROJECTIONS __________________________________ 66
CITY OF SOUTH MIAMI DEPARTMENTS & DIVISIONS _________________________ 86
MAYOR AND CITY COMMISSION _______________________________________ 87
CITY CLERK’S OFFICE ________________________________________________ 90
CITY ATTORNEY’S OFFICE ____________________________________________ 94
CITY MANAGER’S OFFICE _____________________________________________ 97
PERSONNEL DIVISION _____________________________________________ 101
CODE ENFORCEMENT DIVISION ____________________________________ 106
FINANCE DEPARTMENT _____________________________________________ 111
MANAGEMENT INFORMATION SYSTEMS DIVISION ______________________ 117
PROCUREMENT DIVISION __________________________________________ 121
BUILDING DEPARTMENT ____________________________________________ 125
PLANNING AND ZONING DEPARTMENT _______________________________ 129
PUBLIC WORKS DEPARTMENT ________________________________________ 135
PUBLIC WORKS OFFICE OF THE DIRECTOR ___________________________ 137
PUBLIC WORKS BUILDING MAINTENANCE DIVISION ____________________ 141
PUBLIC WORKS SOLID WASTE DIVISION ______________________________ 145
PUBLIC WORKS STREETS & LANDSCAPING DIVISION ____________________ 149
PUBLIC WORKS MOTOR POOL DIVISION _____________________________ 154
PUBLIC WORKS ENGINEERING AND CONSTRUCTION DIVISION __________ 157
POLICE DEPARTMENT _______________________________________________ 163
PARKS AND RECREATION DEPARTMENT _______________________________ 172
PARKS AND RECREATION _________________________________________ 177
GIBSON-BETHEL COMMUNITY CENTER _______________________________ 190
PARKS LANDSCAPING DIVISION _____________________________________ 194
COMMUNITY POOL ______________________________________________ 198
TENNIS _________________________________________________________ 202
NON-DEPARTMENTAL ______________________________________________ 204
SPECIAL REVENUE FUNDS _______________________________________________ 208
STORMWATER DRAIN TRUST FUND _____________________________________ 209
LOCAL OPTION GAS TAX TRUST FUND __________________________________ 213
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND _______________________ 216
PARKS AND RECREATION FACILITIES IMPACT FEE FUND _____________________ 218
TREE TRUST FUND ___________________________________________________ 220
PEOPLE’S TRANSPORTATION TAX FUND _________________________________ 222
REVENUE STABILIZATION FUND ________________________________________ 226
GRANT MATCH RESERVE FUND _________________________________________ 227
INSURANCE RESERVE FUND ____________________________________________ 228
TAX EQUALIZATION RESERVE FUND ____________________________________ 229
BUILDING CAPITAL RESERVE FUND ______________________________________ 230
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINT FUND ____ 231
OTHER FUNDS ________________________________________________________ 233
DEBT SERVICE FUND __________________________________________________ 234
CAPITAL IMPROVEMENT PROGRAM FUND ________________________________ 242
EMERGENCY RESERVE FUND ___________________________________________ 245
STATE FORFEITURE FUND _____________________________________________ 246
FEDERAL FORFEITURE FUND ___________________________________________ 247
GLOSSARY ____________________________________________________________ 250
CITY OF SOUTH MIAMI BUDGET FY 2015-2016
ACKNOWLEDGMENT
This document was prepared by a team of city staff members who worked very enthusiastically,
with pride and dedication, to provide a meaningful and useful document for the benefit of the
citizens, the business community, and the City of South Miami organization.
The following individuals are recognized for their significant contribution in the budget process:
Budget and Finance Committee Members
Maximo Monterrey, Chairman
Lourdes Cantillo
Luis Gil
The following individuals are recognized for their significant contribution in the preparation of this
document:
Maria Virguez, Office Manager
Michelle Caloca, Senior Accountant
Carolina Sola, Junior Accountant
Maria Perez, Office Support
Ariel Montalvo, Office Support
MANAGEMENT TEAM
ASSISTANT CITY MANAGER CHIEF FINANCIAL OFFICER
Shari Kamali (2014) Alfredo Riverol, CPA CGFM, CGMA, Cr.FA (2010)
PLANNING & ZONING DIRECTOR POLICE CHIEF
Dwayne Williams (2015) Rene Landa (2013)
PUBLIC WORKS DIRECTOR PARKS & RECREATION DIRECTOR
Kelly Barket, Jr. (2011) Quentin Pough (2014)
PERSONNEL DIVISION DIRECTOR BUILDING DIRECTOR
LaTasha Nickle, Esq. (2011) Victor Citarella, PE (2008)
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 i
CITY MANAGER’S BUDGET MESSAGE
September 4, 2015
Honorable Mayor Philip Stoddard
Honorable Vice Mayor Walter Harris
Commissioners Edmond, Liebman and Welsh
Citizens of the City of South Miami
Capital and Operating Budget for Fiscal Year 2015/2016
Dear Mayor, Vice Mayor, Commissioners, and Citizens:
In accordance with Article IV, Section 2 of the City Charter, I respectfully
submit to you the Proposed FY 2015/16 Operating and Capital Budget for
the fiscal year beginning October 1, 2015, and ending September 30, 2016.
The Proposed FY 2016 Budget was prepared with no tax rate increase,
using the millage of rate of 4.3639. The purpose of this letter is to provide
the Commission with an overview of the budget for Fiscal Year 2015-2016.
BUDGET PREPARATION
The proposed budget provides a continuation of the core FY 2014-15 budget as the base for the
budget for FY 2015-16 and the following budget indicates existing and new funding levels and
priorities.
The FY 2016 Proposed Budget as presented here, was based on the proposed millage rate
of 4.3639 which was the maximum for this year as I recommended, and was
subsequently set by the City Commission.
The value of the certified tax roll for FY 2015-2016 was released by the County on July 1, and
was approximately 6.09% higher than the prior year. Although it represents a slight increase in
revenues, it is more importantly an indication that the real estate market and values and,
therefore, potentially our entire economy may be continuing a rebound.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 ii
As we are witnessing, the country, and more specifically Miami-Dade County, continues to
slowly extract itself from a very difficult and damaging economic period. Property values,
foreclosure rates, and unemployment rates have begun to improve. Accordingly, this budget
process was a difficult one, as people are once again demanding more from their governments,
but the revenues have not yet reached a level to give us the ability to provide the level of services
they deserve.
SIGNIFICANT EVENTS THIS FISCAL YEAR
South Miami has been ranked Among the Top 10 Cities in Florida for Young Families,
NerdWallet, a consumer advocacy website, recently conducted a study to find the best places in
Florida for young families – and South Miami ranked ninth. This notable recognition by a well-
respected national interest is emblematic of the changes that the City of South Miami has
undergone in the last few years. We are very proud of this distinction and look forward to
continuing the progress of raising the quality of service by your government for you the citizens
and community of South Miami. The administrative budget proposal as presented here in this
document is designed to continue this unprecedented progress in the improvement of the
services and infrastructure of the City as we have in the past few years without raising the tax
rate.
The City of South Miami has completed and opened the long awaited Community Pool.
Subsequent to its opening by County Mayor Carlos Gimenez and the entire City Commission the
pool has been enjoyed by the residents and community members who had labored, some for
over 40 years to bring this pool to be a reality. The pool continues to provide a much needed
recreational swimming opportunity for the community at-large, including swimming lessons for
our youngest residents, aquatic exercise for the disabled, and assist the City in its goal to reduce
drowning fatalities and near drowning accidents within the City. As research shows, supervised
swimming activities provided at Park and Recreation pools can make a life-saving difference to
residents.
The South Miami Intermodal Transportation Plan was completed at the beginning of the new
fiscal year. The purpose of the plan is to provide enhanced transportation and mobility choices
for the residents and visitors to the City of South Miami. The Plan provides needed consensus
on transportation issues and establish a network of bicycle lanes, sidewalks, trails, roadway
improvements, neighborhood and greenways, throughout the City, connecting residential areas
with downtown shopping and dining, transit facilities (Metrorail and BRT), and M-Path to
implement this consensus. A primary priority of the plan was to provide a safer environment
for pedestrians and cyclists. The entire community will benefit by the promotion of greenways
on residential streets, resulting in lower volumes of auto traffic and the reduction of speed,
which will be accomplished through traffic calming devices such as trees, speed tables,
pavement markings, and signage. Since approval of the plan, the City has begun the next phase
of transportation system improvements by commencing the design and construction of
recommended improvements.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 iii
Several new reserve funds have been created this year to provide greater fiscal security for our
budget. One of those new funds is the City Parks Acquisition Development Operations and
Maintenance Fund. The fund will be for the purposes of acquiring, developing, operating,
maintaining or restoring parks, recreation facilities, cultural facilities, green spaces, playfields,
trails, community gardens, and other applicable public areas. It will be funded from all gifts and
bequests of money, securities and other property, and gifts and devises of real property or
interests therein given or bequeathed to the City for the conservation, development,
maintenance, or operations of parks, recreation, natural areas and other open public facilities.
Funds shall be set aside and used for acquisition; however, at least 15% of the Fund shall be used
for park development operations and maintenance of the City's Park System. This is a significant
step forward for the City, in that it embodies a commitment to expand and improve our park
system and provides a financial reservoir for those improvements.
The City Commission expressly directed the City Manager to execute a Report and Plan to
realize the recommendations of the Green Task Force regarding updating or replacing City Hall
to become a civic building that reflects the environmental values of our City’s benchmark for an
environmentally connected design. The Green Task Force found in part, that:
“The current city hall is in extremely poor condition. The building is not ADA accessible, making the
2nd floor illegal for public use. There are problems with water leaks, requiring constant repair and
creating a need for continual piecemeal refurbishment of the facilities. The city staff is unhappy with
the antiquated office spaces they have and the moldy conditions are creating health issues that are
affecting the staff’s work. These are all significant issues that need to be addressed in the immediate
future.”
The City Manager completed the Report and Plan, which stated in part:
“One option to address this need is remodeling the existing facilities. Remodeling, including the
associated costs of transition, is projected to cost approximately of $8-9 million. These funds
would have to be either borrowed from a financial institution or bonded, both of which result in
an additional burden on taxpayer’s funds.”
“Another option is to enter into a public private joint partnership wherein the value of the
current City Hall complex land is converted into a new, environmentally sound LEED, or similar,
certified City Hall, Police Department, and, possibly, Library building(s).”
The City Manager was directed by the City Commission to investigate the feasibility of a public-
private partnership process, sometimes more commonly referred to as a “joint partnership”, to
help the City realize the goals reflecting the environmental values of our City’s benchmark for an
environmentally connected design for a completely renovated or rebuilt City Hall Campus. The
City currently lacks sufficient resources to fully develop, acquire, design, construct, improve,
renovate, or expand appropriate projects and facilities at this scale for the benefit of residents of
this City. As demonstrated by many governments, including the United States Federal
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 iv
government, creating a public-private partnership has the proven ability to meet these needs by
providing necessary financial opportunities, lowering the cost, and providing other benefits to the
public. The City Manager along with a team of lawyers expert in the public-private partnership
process, created an application, review and evaluation process to protect the City as it receives
proposals for funding the new City Hall Campus with private funds. The City Commission
approved the guidelines which includes the basic framework for the proposal, acceptance,
evaluation, and selection of applicable projects by private entities.
This year we offer a list of accomplishments by the City Administration and the Commission as
follows:
ACCOMPLISHMENTS FOR FISCAL YEAR 2014-15
• Crime Reduction: The Police Department was reorganized by the City Manager and
the new Chief of Police to get new standards and practices, policies in place, and new
leadership throughout the entire organization. The whole Department has had a
complete redesign in terms of the management and the management philosophy, the
personnel and their assignment of shifts they receive. From top to bottom we have
made a series of dramatic changes in the Department. Happily, that is proving to be
very successful. 2014 crime was reduced over 26% compared to 2013. In one year’s
time, robberies were down from 40 to 12, aggravated assaults from 50 to 26, burglaries
from 149 to 103, and larcenies from 734 to 550.
• Emergency Reserves: A new major improvement developed last year was the dramatic
increase in funding for the emergency fund. This year, through careful budget
management, the administration recommended a huge increase to twenty five percent of
the operating budget, bringing it to levels recommended by the government finance
officers association for the first time. This reserve is to mitigate revenue shortfalls or
excess expenditures due to a catastrophic event that is declared an emergency. This was
a major budgetary accomplishment and we are very proud to have been able to maintain
its historic level of fiscal strength and stability for the commission and the residents.
Additionally this year, we have created and funded 6 new reserve funds which are
intended to begin the process of a much more responsible and fiscally sound financial
security for the city. These funds are: City Parks Acquisition Development Operations
and Maintenance Fund, Revenue Stabilization, Grant Match Reserve, Insurance Reserve,
Tax Equalization Reserve, and the Building Capital Reserve Fund. Each of these funds
enhanced the critical Emergency Fund and will be accessed should a need arise in their
respective categories, thus providing the primary budget for normal operations for the
seamless deliveries or services to our community.
• Downtown street signage: This is an ongoing project which will take several years to
accomplish due to the expense involved but the result is a much more clear indication of
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 v
street names and a wonderful identification or “branding” effect for the City with the new
logo. We ensured the project did not proceed until the new logo was established to
prevent an incongruous expenditure in this regard. The City installed new street signs in
the heart of downtown area “SoMi” and continuing to install the signs throughout the
City at its current rate.
• Traffic calming on Manor Lane: The City Manager proposed a closure of north to
south through traffic on Manor Lane, which was endorsed by the local property owners
who went further, to request total closing of the road at one point. Either of these
solutions could have ended forever the constant dissatisfaction of the local residents with
the City’s response to their concerns in this matter. Unfortunately, the Miami Dade
County Public Works Department prevented either plan from becoming a reality. We
have since completed the installation of speed tables along the length of Manor Lane
which we hope brings more peace and safety to the neighborhood.
• Tree Protection Ordinance: The new tree protection ordinance was initiated last
year by the City Manager upon the realization that the City had never declared it to be its
policy to protect trees. This ordinance, was developed around a formal, legally binding,
enduring, historic declaration of policy of the City to preserve and protect trees in
addition to policies to encourage the planting and preservation of trees, and assure that
the design and construction of all development activity is executed in a manner consistent
with the preservation of existing trees, and to ensure that builders take all steps
reasonably necessary to preserve or relocate existing trees prior to receiving a permit.
The City Commission, in a major policy statement, passed the Ordinance, which amends
the Land Development Code by adding these policies and associated regulations.
• Developer Paid Impact Fees: The City Administration initiated a study of impact fees
as a possible method of shifting the cost of infrastructure demands of new development,
from the City’s residents, who pay for it now, to the developer. In essence, it makes new
development pay its own way. The adoption of the impact fee Ordinance will reduce the
financial pressure on local residents for new developments.
• How to Compost: We hosted a "Learn How to Compost" event to encourage
residents to compost bio-waste rather than send it to the landfill. Landfills are thought to
be responsible for some 80 percent of ozone depletion leading to global warming. South
Miami residents were able to receive a free compost bin at the workshop.
• Emergency Services Enhancement: The City initiated a program in cooperation with
the Miami Dade County Fire Department and the South Miami Police Departments to
ensure that house numbers are clearly visible from the street. This visibility can prevent
deaths and can significantly reduce the response time for emergency rescue or other
emergency services. The City’s Code Enforcement Officers conducted a sweep of the
City and are working with 38 homeowners to install visible addresses where they were
lacking.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 vi
• Downtown Business District: We have contracted for the installation and
maintenance of LED miniature lighting on some 163 trees within the downtown Business
District. The project has been completed with energy efficient lights that will stay up year
round resulting in a more magical intriguing and inviting streetscape, which will create a
greater sense of security and attractiveness in the downtown shopping area now known
as SoMi.
• Community Policing: At the City Managers direction, the Chief of Police continued the
establishment of a true community policing effort in the Downtown shopping area by
virtue of an officer walking a beat from 10 am to 7 pm. This has engendered a much
greater sense of security for businesses and shoppers in our City.
• Installed 2 new playgrounds at Marshall Williamson Park.
• Established new partnership with ArtSouth to provide art classes for kids in the
community.
• Established a new partnership with the help of Dr. Tina Scott of Baptist Health, with
Ransom Everglades School to teach kids how to swim.
• Resurfaced 2 outdoor basketball courts at Murray Park.
• Completed Traffic Calming Studies for Pinecrest / Snapper Creek area, Twin Lakes, and
Cocoplum Neighborhoods.
• Completed Drainage Improvements (design and construction) along Dorn Avenue under
budget and within a very tight and challenged time requirement developed in partnership
with the local businesses.
• Completed the acquisition, design, construction and opening
of the City’s first Dog Park. This was done under budget and
has already begun accepting private donations.
• Installed new safety mulch at city playgrounds.
• Repaired pedestrian sidewalks throughout Marshall
Williamson Park improving the safety for the community.
• The South Miami Police Department received the prestigious FLA-PAC State
Accreditation status last year for the first time ever.
• Distributed 350 backpacks with school supplies for Back to School event to help our kids
meet the basic requirements of school supplies which can be expensive especially for
families with several kids.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 vii
• Held a very successful 5th annual Easter egg hunt at the South Miami Community Center.
• Hosted free swim clinics at the Murray Park Aquatic Center. Twenty-five (25) children
between the ages of 5-10 participated in the City’s first free swim clinics, which were
taught by two Water Safety Instructors volunteers. Participants received basic
introduction on water safety, including survival floating, swimming, and how to use a
lifejacket and more.
• Began the City’s first Parks and Recreation Master Plan to establish a citywide Parks and
Recreation Master Plan for the Department of Parks and Recreation. The Master Plan
will serve as a guide for future park development, landscape architecture, facility and
park maintenance planning, recreation planning, and potential expansion. Furthermore,
the Master Plan will assist in gaining grant funding, community support and will also
record the process as a result of the partnership between South Miami staff and the
public.
• Completed the Commission Chamber renovation project under budget and within a
very tight and challenged time requirement.
• Completed City Hall median Landscaping beautification project. The project replaced
damaged shrubbery from City Hall median and replaced it with new foliage and updated
landscape design. Staff made all the repairs to the up-lighting electrical system as well as
adjustments to the irrigation lines.
• Completed the Downtown Landscape beatification project. The scope of work for this
project included milling and resurfacing, curbing, new signage, pavement marking and
striping, tree planting, sodding, and irrigation. The project is located along Sunset Drive
between SW 57th Avenue and SW 58th Avenue.
• Completed construction of two new bus shelters using County PTP funds designated for
Transit improvements. One new bus shelter was designated for transit improvement in
the Downtown area on 72 Street and SW 58th Avenue, and a second bus shelter for
transit improvement on 59th Place and SW 69 Street. These shelters were funded by
the People’s Transportation Plan Tax Fund.
• Compiled information necessary for and completed and submitted the National Pollutant
Discharge System (NPDES) Municipal Separate Storm Sewer System (MS4) Report to
Florida Department of Environmental Protection to ensure proper protection of our
surface waters from inappropriate storm water discharge.
• Constructed the City Hall sewer connection to a sanitary sewer line, abandoning the
outdated ineffective and environmentally challenged septic system of the Police
Department, thus eliminating this sewage from going into our ground water.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 viii
• Provided drainage and swale improvements along SW 61 Avenue, reducing flooding and
providing better protection of our ground water.
• Completed Road resurfacing on SW 62nd Street and SW 57th Street west of SW 62nd
Avenue.
• Managed the construction and repair of three brick paver intersections along SW 59th
Place, thus maintaining a safe roadway.
• Completed construction of new sidewalk along SW 60th Street, near South Miami Middle
School’s enhancing the protection of our children.
• Obtained the 40 year Recertification for Public Works Facilities, ensuring the physical
stabilization of those structures.
• Citywide storm drainage system was clean out to prevent flooding due to clogged drains,
as part of our stormwater management program.
• Personnel Divisionprovided in-house leadership training workshop for managers to boost
leadership and supervisory skills.
• Organized Employee Wellness Fairs with biometric screenings, which will hopefully lower
insurance rates and improve employee’s health.
• Introduced the Miami-Dade County Commuter Discount Program to promote employees
using public transportation to commute to work in support of the City’s “go green”
initiatives and wellness.
• Reinstated the City Employee ID program with new ID cards matching the City’s branding
initiative.
• Promoted training opportunities to assist employees with continued professional
development and potential promotional eligibility.
• A Bike Rodeo was held at City Hall on October, 2014, with the assistance of Miami
Children’s Hospital Trauma Division and South Miami Police Department, Community
Policing Division to encourage safety on bicycles for young riders.
• Safe Streets Halloween was held on October 31, 2014 with the assistance of South Miami
Police Department, and South Miami Merchants Association. The very successful event
was very well attended.
• Chamber South Art Festival held its 43 annual Arts Festival in cooperation with the City
on Nov, 2014 and was very well attended and successful in terms of creating a wonderful
family event and sales for the artists and participants.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 ix
• 2014 Santa’s Elves Parade was held again this year. The annual event gets bigger and
better each year. The City’s Special Events, Public Works, Police and Manager’s Office all
participated in making this event a success.
• Martin Luther King Day Festivities were held including a Prayer Breakfast, Gospel
Explosion and Black History Parade/Festival.
• VolksBlast Antique Car event was held on February 2, 2015 and was attended by
increasing numbers of enthusiasts and families.
• South Miami Rotary Club Arts & Crafts Festival held on February 2015.
• A Farmshare event at St. John AME Church held on May was very successful event.
• Twilight 5k Run/Walk was held with over five thousand people participating.
• Crimes including Robberies, Burglaries, Homicides, Sexual assaults, Aggravated
Assault/stalking, Stolen Vehicles, and thefts decreased by 29.3% for the first 6 months
compared with the first six months of 2013.
• Community Policing has been truly initiated in South Miami as the following series of
accomplishments will detail:
− Downtown Walking Beat. A new officer was approved in the FY2015 Budget so
the Department can have a permanent downtown walking police officer beat.
− Police Officers have been assigned permanent geographic assignments enhancing
familiarity between Officers and community members. Officers will now achieve
and maintain community contacts on a daily basis with businesses and residents.
Officers now have assigned zones and are responsible for achieving and
maintaining weekly business and residential contacts.
− The Police Bike Patrol Unit was doubled in the number of officers involved and
special assigned bike patrols are conducted on a routine basis. The Bike Patrol is
an essential component of Community Policing.
− Detective Lisa King won the Law Enforcement Officer (Leo) Award For 2014,
Investigator of the Year. We are very proud of our entire Detective Unit which
has solved many crimes in the City, but especially proud this year, of Detective
Lisa King.
− South Miami has two Crime Prevention officers certified by the State Attorney
General’s Office.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 x
• Renegotiated the FPL Franchise Agreement, securing much more control for the City
over the location and establishment of poles carrying electric power. The agreement
provides more than $30 million for City revenues over its term.
• Changed police standard operating practices to require officers to give their name and
employer upon initial contact with a member of the community except where officer
safety is a concern.
• The City Manager and City Clerk revised the agenda packet production process to give
the commission and the public twice as much time to review the agenda for the following
commission meeting.
• The City Manager revised the lobbyist registration process to allow for better
identification of lobbyists and the issues they are addressing.
• Created a new pocket park west of 63rd St and 50th Ave with virtually no expense by the
City.
• Created a process for notifying residents in a 500 ft. radius of any property that presents
a replatting request including the requirement of posting a sign on the applicant property
to provide for increased notice to the community that a replat has been requested.
• Resolved an issue in favor of the City regarding the underpayment of fees by SoMi
Somerset Charter School for use of Murray Park facilities.
• Begun enforcement of a requirement that commercial dumpsters be enclosed to increase
the aesthetic value and health and safety of the community.
• The City Manager revised and tightened the City’s cone of silence to ensure an ethical and
professional procurement process without the undue involvement of lobbyists and other
special interests.
• 47 police department employees, 18 from the Administrative staff and 5 others from the
community attended Diversity training for police in the aftermath of the unfortunate
incidents in Ferguson, Missouri.
• The City negotiated a Solar Panel Purchase and Installation rate to help the community
obtain the best rate for these important improvements.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 xi
• Negotiated an Interlocal Agreement with Miami Dade County authorizing the City to
assume the installation and maintenance responsibilities for certain traffic engineering
functions to expedite and simplify the process of roadway improvements for the
residents.
• The West Pinecrest Villas Traffic Calming Design project was initiated providing a safer
traffic pattern in that area of the City.
• Managed the construction of Sunset Drive Median in the Somi shopping area, providing a
safer pedestrian crossing, and deterring commercial vehicles from parking along Sunset
Drive, enhancing the traffic, and beatifying the area with the new landscaping.
• Finalized the multi-year enhancement of the Sunset Drive Roadway Improvements by
completing Phase V in which six medians were beautified by the implementation of new
landscaping, ground coverage, and a new irrigation system, colorizing the curbing along
the median to match color used along the Downtown area. The north section of Sunset
Drive incorporates a new concrete sidewalk to complete the missing section between
SW 65th Avenue and SW 69th Avenue thus increasing safety for pedestrians and bicyclists
alike.
• Our Finance Department was awarded, for the fourth consecutive fiscal year, all three
Government Finance Officers Association (GFOA) prestigious awards for Budget
Presentation, Comprehensive Annual Financial Reporting (CAFR), and Popular Annual
Financial Reporting; certifying that the City’s finance reports are being produced at the
highest standard possible.
• Implemented a paperless process program for the Finance Department by scanning and
storing electronically all invoices and supporting documentation, eliminating the need for
additional physical storage at a very crowded City Hall and helping reduce the need for
paper.
• Our Procurement Division has attained its re-certification of NIGP, the Institute for
Public Procurement’s, Outstanding Agency Accreditation Award.
• The City was able to obtain over $681,000 of grant funding in FY 2014/15. Some of the
major grants obtained were:
Community Development Block Grant (CDBG) Murray Park Multipurpose Field Grant
$55,000,
Florida Department of Environmental Protection (FDEP) Twin Lakes Drainage
Improvement Grant $100,000
Florida Recreation Development Assistance Program (FRDAP) Fuchs Park Improvement
$50,000
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 xii
Florida Recreation Development Assistance Program (FRDAP) Dante Fascell Park
Improvement $50,000
Florida Recreation Development Assistance Program (FRDAP) Palmer Park Improvement
$50,000
Miami-Dade County Metropolitan Planning Organization (MPO) Complete Streets Policy
$40,000
The City was awarded $336,000 in CDBG funds for the SW 64th Street Bike Lane
Project, which will partially implement the SMITP.
• Implemented a technological upgrade for the Police Department required by the FBI.
This project ensures that sensitive information remains secure at all times.
• Updated the entire TV broadcast system to ensure the continued professional recording
and rebroadcast system that can be viewed either by television or on the internet.
• Public Record Response Process was completely revised by the City Manager to provide a
more efficient and standardized process by Administrative Order in accordance with
Attorney General Opinions, State Law and an advisory letter from the Florida League of
Cities General Counsel Office.
• Obtained a commitment from the County to install pedestrian flashing beacons at their
expense in front of the Shoppes at Sunset based on a request made by the City
Administration to provide greater protection to our community and visitors, thus saving
the City’s funds due to this negotiated commitment.
• The City Manager Initiated enforcement of the State law requiring vehicles to stop and
yield to pedestrians in crosswalks.
• South Miami held the annual July 4th event in Palmer Park. The very successful event was
attended by approximately ten thousand people a substantial increase in previous years.
• The City Manager directed the trade marking of “SoMi” for economic development and
the shopping district helping to bring more identity and pride to the area.
• Bathroom Remodeling Projects at Dante Fascell Park and Palmer Park were completed as
a portion of the City Manager’s new initiative of improving the condition of the City’s
parks.
• We resurfaced Tennis, Handball and ½ Basketball Courts at Brewer Park as a portion of
the new initiative of improving the condition of the City’s parks.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 xiii
• Police Fueling Station Improvements were made to improve Officer Safety and
environmental considerations.
• Playground Demolition and New Installation occurred at Four (4) City Parks: Brewer
Park, Dante Fascell Park, Fuchs Park and Murray Park thus eliminating potentially
dangerous situations and improved safety and enjoyment for our kids.
• A new floor at the Gibson-Bethel Community Center was installed as the old one had
become so worn that it was a safety hazard.
• Police Department Communications Area Renovation was completed to attempt to stay
abreast of the changing requirements of this vital service and providing responses to 911
calls.
Special Events and Services
• Santa’s Elves Parade,
• Toy Drive, Elves Parade,
• Chamber South Art Festival event,
• Fourth of July event,
• Collaborating with South Miami Rotary Club, South Miami Hospital on the
Community Health Fair event,
• Martin Luther King events
• Florida Heart Research Institute,
• VolksBlast Inc.,
• South Miami Police Department on a “Gun Buy Back” event, community toy give
away at the community center,
• Miami Children’s Hospital on a Bike Rodeo,
• Annual Thanksgiving Party,
• Halloween event, Bike Registration,
• Bike Rodeo,
• Jazz in the Park
• School backpack Giveaway at the Gibson-Bethel Community Center
• Bike-B-Q event,
• Porsche Car Show
• BIKE 305 and many more.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 xiv
RESPONDING TO THE GOVERNING BODY GOALS
The budget as presented provides the same level of excellent services to all residents, businesses,
and visitors of the City of South Miami, while maintaining the same millage rate, set at
4.3639.The City’s proposed budget was prepared with the intent to meet the governing body’s
goals.
The City Commission has established six strategic goals that guide the City’s activities, including
preparation of the annual operating budget. The financial decisions included in the annual budget
and Capital Improvement Program (CIP) for the services provided by the City are intended to
address the goals established by the City Commission.
Goal #1: City Services – Ensure that city services assist in creating a superior quality of
life and a safe atmosphere where people desire to live, work, and play.
Goal #2: Fiscal Responsibility – Provide exceptional value for community-provided
resources and strive for long-term financial balance in the city’s operational and capital
activities.
Goal #3: Economic Development – Promote and stimulate quality development
(including retail, corporate headquarters, bioscience, high technology companies, and
residential) to enhance the city’s diverse economic base.
Goal #4: Reinvestment – Promote and support efforts to redevelop retail sites and
improve our neighborhoods to continue the city’s reputation as a safe and friendly
community.
Goal #5: South Miami Downtown Improvement– Partner in the continued
development of a premier destination point – “South Miami Downtown” – that serves as
a community gathering place integrating a variety of uses (including residential, retail and
office uses).
Goal #6: Sense of Community – Celebrate South Miami’s heritage and history to
enhance the sense of community, pride and quality of life for residents.
The adopted budget continues the City’s commitment to these strategic goals by allocating
available resources to the activities necessary to address the goals.
GENERAL FUND REVENUES
Revenues in all municipalities typically increase and, at times, decrease, depending, upon their
respective sources and the impact of various sectors of the economy and the Legislature’s
changing philosophies on those sources. The City’s most significant revenue, ad valorem or
property taxes, is also typically the revenue with the most significant change from year-to-year.
The Legislature’s adoption of the “property tax relief” legislation and the approval of the property
tax constitutional amendments in recent years, in addition to the end of the real estate “bubble,”
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 xv
and general decline in our nation’s current economy, has resulted in a reduction in our ad
valorem revenues, as well as other revenue streams. The City’s ad valorem revenue account for
approximately one-third of the City’s yearly operating revenue stream or 33% of the City’s
yearly, non-fee based, recurring operating revenues. Therefore, as the ad valorem revenues
change significantly, so do the city’s revenues.
THE SAVE OUR HOMES EFFECT
As stated earlier, the FY 2015-16 certified property tax roll for the City of South Miami reflects
an approximate 6.09% increase in city-wide taxable values from the previous fiscal year. By
default, that percentage is an “average” and, individual properties may experience more or less
change in value than this average. In the case of long-time homesteaded properties, they actually
may have a greater amount of increase due to the effects of Save Our Homes.
In 1992, Florida voters approved Constitutional Amendment 10, meant to shield homeowners
from runaway increases in their property taxes as a result of the booming real estate prices. Save
Our Homes (SOH) limits annual increases in the assessed value of a home to 3% or the
Consumer Price Index, whichever is lower. This limitation is known as the Save our Homes cap.
As a result, long-time homesteaded property owners benefited from years of increasing home
values by paying less property tax than a similar non-homesteaded property owner due to the
SOH limits on increases in assessed values. Thus, many homesteaded property owners have had
the benefit of artificially low tax levies.
The FY 2008-09 property tax valuation performed by the Property Appraiser was the first year in
which property values dropped for the City of South Miami and virtually every other municipality
in South Florida. This drop in property values now reveals the “other side” of SOH in which
long-time homesteaded properties can now actually see their assessed values increase by virtue
of State Law, even as property market values decrease, if the valuation of that individual property
is still below market value. Conversely, recent homesteaded purchasers who have not had the
benefit of long-term accumulation of SOH benefits, and non-homesteaded properties, will most
likely see the least amount of increase in taxable assessed values.
DOUBLE HOMESTEAD EXEMPTION
On January 29, 2008, electors in Florida voted for a new property tax reform amendment.
Previously, homeowners could receive a $25,000 exemption on their primary residence, which
meant the homeowner doesn’t pay property taxes on the first $25,000 of the just appraised value
of the property. The new amendment increased the exemption as follows: Homeowners can
receive an additional $25,000 homestead exemption for the value of homesteads above $50,000.
The new exemption has had a devastating impact on ad valorem revenues statewide, as it
essentially doubles the previous amount of non-taxable property value; therefore, those revenues
are no longer available.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 xvi
MILLAGE CAP ESTABLISHED
The Property Appraiser will mail required notices to all property owners in August, using
proposed tax rates adopted by all taxing authorities in Miami-Dade County. Thus, the millage
rate of 4.3639 set at the July City Commission meeting will be used in the notice and will be the
millage rate used to calculate South Miami property taxes unless changed by the City Commission
prior to its final budget meeting in September. The millage rate (South Miami’s share) is typically
approximately only 22 percent of the total yearly tax bill. In other words, of every dollar spent on
taxes in South Miami, typically over 22 cents goes to its City Government.
OTHER REVENUES
Other significant operating revenue categories are currently expected to remain relatively
unchanged or increase slightly. Local Government Half-Cent Sales Taxes, State Revenue Sharing,
Judgments and Fines, and other licenses and registrations (local business tax receipts, burglar
alarms, and solid waste franchises) are projected to slightly increase or remain relatively
unchanged this coming fiscal year.
One of the main revenues, aside from ad valorem, is the City’s parking revenues. The Finance
Department after careful review and concerns regarding implementation and true revenue
projections, did not implement the proposed parking space sensors, hence reducing the parking
enforcement revenues by $100,000. The proposed parking space sensors were intended to allow
parking enforcers to better utilize their time with respect to detecting vehicles that are illegally
parked in areas regulated by the City. The additional revenue was estimated to surpass the cost
involved with implementation of the program and the annual maintenance fee.
Furthermore, Finance has reduced the parking franchise estimated revenue amount by $160,000
due to the departure of some key businesses within the City. Certain larger businesses draw
many customers which use the City’s parking infrastructure such as the former Marino’s,
Outback, Chase, Trattoria Sole, and the Mexican Consulate. Unfortunately, some locations
remain vacant and the new businesses which have taken over the locations of those businesses
have not drawn the customer numbers lost by those businesses as the City had hoped.
Moreover, the decrease in activity at Sunset Place along with renovations of other locations such
as Lario’s has also contributed to the reduced number of parking customers.
Considering the economy continues to improve and it appears South Florida continues to draw
many new residents and developers, the City has increased the building permit line item by
$100,000 which is consistent with current and previous year revenues received.
The City has created a new line item which will record the estimated revenues for the in-house
tennis program. The City is estimating an anticipated $361,142 in revenues which has a direct
correlation with the anticipated expenses provided within the budget. The City is anticipating to
generate an overall $50,000 net profit in bringing the tennis program in-house, compared to the
previous year received amount of approximately $22,000, while providing better maintenance of
the court and better programs.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 xvii
SPECIAL REVENUE FUNDS
The Special Revenue Fund budget reflects the restricted monies collected by the City for certain
fees and various local option gas taxes received from the State of Florida that must be used for
prescribed purposes.
CAPITAL PROJECTS FUND
This fund reflects the major Capital Improvement Projects. Funds from various sources are
aligned with the specific projects found in the Capital budget (CIP). The CIP is for projects
involving expenditures expected to endure longer than one year, and over a cost threshold to
filter out normal operating expenses.
CARRYOVER and RESERVES
Carryover is the balance of estimated unreserved fund balance remaining at year-end that is
carried forward into the new fiscal year and available for appropriation by the Commission. From
an accounting point of view, carryover is a balance sheet item and is not included in a typical
profit and loss statement. In governmental budgets, carryover is included as part of the budget.
Having sufficient cash carryover is critical to a municipality because it provides the necessary cash
flow before property taxes are collected and received beginning in November.
EMERGENCY RESERVE FUNDS
The Government Finance Officers Association (GFOA) issued a Case Study, providing a general
recommended fund balance for two specific categories; Budget Uncertainty Reserve and
Emergency Reserve. Within the Case Study, GFOA recommends a General Fund Reserve of
approximately 25%; 12.5% for each of the two specific classifications mentioned above.
When the City's Comprehensive Financial Report was issued for FY 1994-95, the Auditors
recommended the creation of a Contingency Reserves Fund to be initially funded from the cash
carryover balance in the General Fund. On July 29, 2008, the City of South Miami established
Article V Section 2-47 entitled "Emergency Reserve Fund" under City Code of Ordinances 23-
08-1958 as part of a Cash Management Policy requiring the City to maintain Emergency
Reserves Funds no less than 10% of the operating budget.
This year, the City will continue maintaining the GFOA’s recommended 25% of the City’s annual
budget amount in this critical fund, for a total of $4,576,207.
The Emergency Reserve Funds along with the City’s unreserved, unassigned fund balance
represents a low, but healthy, reserve level for a City our size, but due to the potential or
damaging storms and unexpected economic situations, as we have witnessed in the past few
years, it would be wise to continue to increase these balances.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 xviii
GENERAL FUND EXPENDITURES
At the July 14, 2015, City Commission Meeting, the Commission adopted the ceiling rate of
4.3639 mils per $1,000 of the taxable value. Below please find the historical data of the City’s
millage for the past 10-years.
The average taxable homestead residential value in South Miami as of July 1, 2014 was $188,585;
the average property owner paid approximately $3,146 in County, School, and other taxes and
$823 in property taxes to South Miami for a total of $3,969. As you can see, the City portion
of an average tax bill for a South Miami residential property is only 21%, a very small
percentage of the total bill which equates to $2.25 a day for that average property.
The average taxable homestead residential value in South Miami as of July 1, 2015, is
$200,781. At the tentative millage rate set of 4.3639 mills, this property would be responsible for
$3,349 in County, School and other taxes, and South Miami property taxes of $876 for a total of
$4,225. This is only an increase of $53 or approximately fifteen cents per day, for the City of
South Miami portion over last year, which is excellent, considering the rise in the cost of services
and products based on the average taxable homestead residential value.
During the budget development process, the City focused on Commission-established priorities,
departmental goals, and citizen needs to determine which services should be funded and to what
level. The goals and objectives for each department are highlighted at the beginning of each
respective section of the budget.
6.8000 6.8000 6.5900 6.5900
6.3730 6.3730 6.3730 6.3730
7.3730 7.2130
6.6810
5.8810
4.8180
5.2790
4.9526 4.9526 4.6662
4.3639 4.3639 4.3639 4.3639
0.000
1.000
2.000
3.000
4.000
5.000
6.000
7.000
8.000
FY
1
9
9
6
FY
1
9
9
7
FY
1
9
9
8
FY
1
9
9
9
FY
2
0
0
0
FY
2
0
0
1
FY
2
0
0
2
FY
2
0
0
3
FY
2
0
0
4
FY
2
0
0
5
FY
2
0
0
6
FY
2
0
0
7
FY
2
0
0
8
FY
2
0
0
9
FY
2
0
1
0
FY
2
0
1
1
FY
2
0
1
2
FY
2
0
1
3
FY
2
0
1
4
FY
2
0
1
5
FY
2
0
1
6
CITY OF SOUTH MIAMI MILLAGE COMPARISON CHART
FY 1996 TO PROPOSED FY 2016
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 xix
In this fiscal year’s proposed budget, the City continues assuming the full expense of multiple
employees who had previously been funded or partially funded through the City of South Miami’s
Community Redevelopment Agency (SMCRA) and a significant percentage of the City Attorneys
contractual fee. The CRA previously determined it was no longer able to fund these necessary
positions due to its financial situation.
BUDGET SUMMARY
The information contained in this budget provides a level of financial detail for the Commission
and the public in order to provide a clear vision and openness to the budgetary process. Please
find a list of the specific expense items by Department and Division, taken together for FY 2015-
16.
CONSOLIDATED ITEMS DETAIL
BY DEPARTMENT FOR FY 16
DEPARTMENT
F/T
1210
P/T
1310
HEALTH
2310
W/C
2410
FUEL
5230
PEN
2210
ICMA
2220
AUTO
4515
COPIER
4710
COMM
4120
CITY COMMISSION 62,000 0 0 115 0 0 0 0 0 5,000
CITY CLERK 188,672 0 23,574 475 0 10,188 0 0 1,230 360
CITY MANAGER 356,390 0 36,524 897 960 3,563 32,627 503 2,000 3,912
FINANCE DEPART 277,572 29,636 31,432 774 0 3,863 14,206 0 1,230 1,080
PROCUREMENT DIV 108,347 0 15,716 216 0 0 8,072 0 2,460 1,080
PERSONNEL DIV. 170,153 0 23,574 428 0 0 11,911 0 2,460 2,160
BUILDING DEPART 235,318 138,434 31,432 6,831 1,600 0 16,472 503 1,640 1,080
PLANNING DEPART 282,576 0 39,290 712 144 3,202 15,629 503 1,640 3,720
CODE ENFORCE 217,371 0 31,432 5,728 5,978 3,077 11,227 2,265 1,640 4,920
PW OFFICE OF DIR 162,823 0 23,574 410 0 0 11,398 0 4,920 1,080
PW BLDG. MAINT. 71,737 0 15,716 2,861 0 4,090 0 0 0 780
PW SOLID WASTE 220,315 0 70,722 35,700 0 8,427 11,564 0 0 0
PW STREETS MAINT. 220,315 0 55,006 19,102 0 6,548 6,933 0 0 780
PW MOTOR POOL 125,831 0 23,574 3,760 183,944 5,058 2,496 41,368 0 780
PW ENG. & CONSTR 133,075 0 15,716 247 0 2,251 6,397 0 0 1,584
POLICE 3,595,829 0 463,622 93,813 217,120 480,166 15,044 43,604 7,380 49,560
PARKS & REC 271,710 0 39,290 9,327 15,120 4,853 12,729 6,129 2,460 5,400
PARKS - TENNIS 49,240 35,235 15,716 2,900 0 0 0 0 0 1,080
COMM CENTER 170,670 286,389 39,290 15,690 0 1,616 9,853 0 2,460 0
PARKS LAND MAINT 209,647 0 47,148 7,197 13,352 7,420 5,337 1,500 0 1,860
COMM POOL 0 51,611 0 1,772 0 0 0 0 0 0
TOTAL FY 2016 7,129,591 541,305 1,042,348 208,955 438,218 544,322 191,895 96,375 31,520 86,216
BUDGETED FY 2015 7,261,950 519,598 935,959 214,534 438,218 792,893 179,231 96,763 38,139 84,074
DIFFERENCES -132,359 21,707 106,389 -5,579 0 -248,571 12,664 -388 -6,619 2,142
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 xx
PROPERTY TAX INFORMATION
The Miami-Dade County Property Appraiser certified the Taxable Value within the City of South
Miami at $1,570,747,669. This valuation represents a 6.09% increase from the FY 2014-15 level
of $1,480,600,491. This is due primarily to the increase in value of properties. Below please find
a detailed breakdown of the City’s new taxable values by use type.
PROPERTY TYPE COUNT
2015
TAXABLE
VALUE COUNT
2014
TAXABLE
VALUE
SINGLE FAMILY 2,850 679,679,917 2,854 631,877,462
CONDOMINIUM 788 96,890,351 788 88,118,355
MULTI FAMILY 92 123,697,391 93 115,552,459
COMMERCIAL 622 532,170,280 620 514,875,940
INDUSTRIAL 27 10,745,215 27 10,446,277
AGRICULTURE 1 595,528 1 590,429
VACANT LAND 214 43,244,793 208 33,433,873
INSTITUTIONAL 36 11,106,876 37 11,466,080
GOVERNMENTAL 54 912,303 54 907,483
OTHER PROPERTIES 11 1,724,482 8 4,174,311
REAL ESTATE PARCELS 4,695 1,500,767,136 4,690 1,411,442,669
PERS PROP & CENT ASSD
69,980,533
69,157,822
ALL ASSESSED PROPERTY
1,570,747,669
1,480,600,491
Assuming a property owner has homestead exemption, the assessed value is limited from
increasing to no more than the 3% legislatively-created cap or the amount of increase in the
consumer price index (CPI), whichever is lower. If a property owner does not have homestead
exemption, the assessed value is limited from increasing to no more than 10% (the limitation
does not apply to the value applicable for school taxes). The Taxable Value is the assessed
value less any exemptions and/or classification.
The increase from last year to this year is attributable to signs of the economy improving. The
City experienced an overall assessed real and personal property value increase of $90,147,178
or 6.09%. When the City millage rate is applied to this value, it generates some $306,200 of
additional income for the Cities budget.
Tangible personal property (TPP) includes property that is not real estate. It includes furniture,
fixtures, tools, computer equipment, machinery, office equipment, supplies, leasehold
improvements, leased equipment, signage, and any other equipment used in a business. Furniture
and fixtures used in a rental unit (condominium, apartment, house) are also taxable. Tangible
personal property assessed values increased by $822,711 or 1.19% this year.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 xxi
New Construction increased by $5,565,060 or 133%.
The proposed millage rate of 4.3639 mills, which is the same as last year’s rate, will generate a
total of $5,951,911of ad valorem revenue, which will allow the City to continue with regular
necessary operations and on-going projects even though costs to provide these same services
have risen. When the proposed millage rate is applied to the new growth figure and the City
makes the required contribution to the South Miami Community Redevelopment Agency
(SMCRA), the additional funds available in ad valorem taxes to South Miami only total an
estimated $306,200.
CITY OF SOUTH MIAMI GENERAL FUND REVENUES
The City of South Miami’s estimated General Fund Revenues for FY 2016, as provided in the
proposed budget is $18,333,337. A breakdown of the general makeup of the City’s General Fund
Revenues is presented below.
47%
11%
9%
25%
4% 2% 2%
General Fund Revenue Analysis FY 16
Taxes
Franchise Fees
Intergov Revenue
Charges For Services
Fines and Forfeitures
Misc Revenues
Other Financial Sources
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 xxii
GENERAL FUND SUMMARY
FY 2016 GENERAL FUND SUMMARY
DEPT
NO
ACCOUNT
CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
BEGINNING FUND BALANCE 7,321,194 7,984,010 9,430,193 9,430,193 5,466,856
TAXES 7,755,861 8,159,199 8,257,525 8,357,525 8,638,541
FRANCHISE FEES 2,017,417 2,187,423 1,825,250 1,825,250 1,975,100
INTERGOV REVENUE 1,432,441 1,578,176 1,587,276 1,587,276 1,649,357
CHARGES FOR SERVICES 4,145,164 4,084,822 4,530,730 4,232,404 4,591,102
FINES AND FORFEITURES 140,161 138,026 688,400 171,000 693,400
MISCELLANEOUS REVENUES 534,188 671,323 392,562 493,679 401,372
TOTAL 16,025,232 16,818,969 17,281,743 16,667,134 17,948,039
OTHER FINANCIAL SOURCES 308,173 308,173 384,465 384,465 384,465
DEPARTMENTS
1100 CITY COMMISSION 81,602 85,591 92,780 92,780 95,030
1200 CITY CLERK 245,383 416,940 371,902 371,902 401,823
1500 CITY ATTORNEY 514,791 314,139 467,100 467,100 466,100
1310 CITY MANAGER 536,779 608,098 684,692 684,692 741,763
1410 FINANCE DEPARTMENT 529,314 1,076,374 1,306,422 1,216,422 1,045,227
1340 MGMT. INFORM. SYSTEMS 309,063 320,696 354,916 354,916 385,086
1320 PROCUREMENT DIVISION 327,578 209,844 235,605 235,605 236,731
1330 HUMAN RESOURCES 648,148 679,959 695,547 691,224 853,940
1610 BUILDING DEPARTMENT 428,377 457,020 473,994 473,994 474,678
1620 PLANNING DEPARTMENT 476,839 328,150 417,825 417,825 600,302
1640 CODE ENFORCEMENT 329,230 238,993 413,589 413,589 364,347
1770 PW-OFFICE OF DIRECTOR 256,422 208,242 223,083 223,083 221,966
1710 PW-BLDG. MAINT. 304,103 401,405 440,090 440,090 430,813
1720 PW-SOLID WASTE 1,333,799 1,321,043 1,325,798 1,325,798 1,281,525
1730 PW-STREETS MAINT. 582,473 455,840 470,605 470,605 554,458
1760 PW-MOTOR POOL 497,983 485,755 566,993 566,993 562,355
1790 PW-ENG. & CONSTR. 201,404 150,742 182,079 182,079 215,180
1910 POLICE 6,221,535 5,539,983 6,866,393 6,353,993 6,808,191
2000 PARKS & RECREATION 459,920 565,724 605,451 605,451 540,872
2010 TENNIS 0 0 0 0 332,309
2020 COMMUNITY CENTER 618,956 537,872 683,051 681,551 666,738
1750 LANDSCAPE MAINT. 440,211 464,299 478,581 478,581 533,299
2030 COMMUNITY POOL 0 22,841 139,305 139,305 139,034
2100 NON-DEPARTMENTAL 91,409 91,409 164,000 164,000 295,000
TOTAL 15,435,319 14,980,959 17,659,802 17,051,579 18,246,767
DIFFERENCE BEFORE FUND BALANCE 898,086 2,146,183 6,406 20 85,737
2100 NON-DEPARTMENT TRANSFER 235,270 700,000 3,963,358 3,963,358 1,627,742
ENDING FUND BALANCE $7,984,010 $9,430,193 $5,473,242 $5,466,856 $3,924,850
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 xxiii
The Government Finance Office Association (GFOA) recommends that governments adopt a
budget document for achieving and maintaining structural balance where recurring revenues are
equal to recurring expenditures in the adopted budget. The chart above compares the City’s
revenues and expenses by fiscal year and meets the structural balance recommended by the
GFOA.
CHANGES IN THE CITY WORKFORCE AND TOTAL PAYROLL
In the proposed fiscal year budget, the City provides a “Position by Department” schedule as part
of the budget document. The section provides a detailed breakdown of the positions by
Department and the number of full-time and part-time positions within the City.
In this year’s proposed budget, the City did not include any additional salary increases for the
police or general employees, beyond the amount approved by the Commission in the PBA
Agreements in FY 2014, although, at the time of writing, the City is once again negotiating with
the Police and AFSCME unions for the next generation of bargaining agreements.
In this fiscal year’s proposed budget, the City will continue assuming the expense of multiple
employees, which had previously been funded through the City of South Miami’s Community
Redevelopment Agency (SMCRA). The SMCRA is no longer able to continue to fund these
necessary positions on a recurring basis due to its financial situation. The department/divisions
that are immediately affected are:
− The Grants and Sustainability Administrator was previously funded by the SMCRA in the
amount of 50% of the position’s salary. (The resulting amount necessary to be assumed in
0
500
1000
1500
2000
2500
Do
l
l
a
r
s
Comparison Revenues to Expenses (100s)
Revnue
Expenses
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 xxiv
this year’s City budget is $33,618.)
− Code Enforcement has absorbed the expense of the Senior Code Enforcement Officer
and Special Events Coordinator, which has now been transferred to the Parks
Department, which were both previously funded at 100% by the SMCRA. (The resulting
amount necessary to be assumed in this year’s City budget is $135,499)
− The Police Department rather than the SMCRA, for the second year will be funding 100%
of one police officer. The SMCRA previously funded three full-time police officers;
however, this year two full-time police officers will continue to be funded by the SMCRA.
(The resulting amount necessary to be continued in this year’s City budget is $86,928.)
− The City Attorney’s expense was increased based on his newly commission adopted
agreement and the newly implemented accounting policy which requires the City to fund
100% of the City Attorney’s contract and obtain reimbursement from the SMCRA for
10% of the overall cost. (The resulting amount necessary to be assumed in this year’s
City budget is ($50,420).
− It is important to note the positions mentioned above are not new positions but exist
currently as part of the City Administration, and amount to an estimated $306,465, which
is reflected in this budget as an increase due to the SMCRA’s inability to continue to
responsibly fund them on a recurring basis.
Within Finance, the Grants and Sustainability Administrator was relocated to the Planning
Department in an effort to provide additional support to the Planning Department.
Within Code Enforcement, the Special Event Coordinator was relocated to the Parks and
Recreation Department and now reports to the Parks Director, additionally an Office Support
part-time position was added to the budget, in an effort to provide the needed assistance to the
public.
Within the Human Resource’s Office, a vacant full-time office support position has been re-
established and funded.
In the Solid Waste Division, certain restructuring occurred, thus reducing the Division’s
personnel expenditure amount. The Superintendent was transferred to the Streets and
Landscaping Division and a Waste Collection Driver from the Streets and Landscaping Division
was relocated to the Solid Waste Division.
The Parks and Recreation Department, which is currently comprised of for four divisions: Parks,
Community Center, Parks Landscaping, and the Community Pool and will be responsible for the
new Tennis Division has gone through a major reorganization in an effort to provide greater
efficiencies and become more efficient. In summary, vacant full-time positions; Administrative
Assistant II, Administrative Secretary and Recreation Leader positions were eliminated and a full-
time Administrative Assistant position was created and the Special Event Coordinator was
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 xxv
transferred to Parks.
As mentioned above, the City is establishing a new Tennis Division, under the direct supervision
of the Parks and Recreation Department. The City’s main objective is to better serve the
community by providing the best possible tennis programs along with maintaining the best clay
courts possible. In an effort to meet those objectives, the City will be providing for two new full-
time and three part-time positions within the Tennis Division.
SUMMARY OF MAJOR BUDGET HIGHLIGHTS
The proposed budget is primarily a continuation of last year’s budget plan, as the City remains
committed to the current level of services with a high quality level of delivery. There are many
priorities that need to be addressed, including a revision of our very outdated land development
code, the proper maintenance of our parks system, and the further consolidation and maximizing
of efficiencies from the organization of our government structure that need to be addressed in
the near future. Should revenues grow, we will be able to evaluate new priorities for the City
and with the authorization of the Commission we will begin to increase the effectiveness and
offered services of the City.
The FY 2015 Budget, Capital Improvement Program 5-Year Plan, includes a line item for a phased
citywide directional street signs & posts replacement program. The project is funded by the
Peoples Transportation Plan (PTP) and is funded at $150,000. The scope includes the
manufacturing of new signs, and the removal and replacement of existing street signs. The street
sign replacement program is being implemented in phases and funds will be allocated in
subsequent budget years. The City completed the branding plan in FY 2014 that established a
new logo and new color scheme for the City. The street signs and many other features of the
City will incorporate the new look for the City, as we prepare for the next great chapters in the
life of South Miami and wish to continue positive promotion of our remarkable community.
The City is committed to completing multiple traffic calming projects throughout the City,
originally funded in last year’s budget, which were not actually initiated until recently. The specific
communities on which the City is focusing in FY 2016 are Pinecrest Villas, Snapper Creek, Twin
Lakes, and Bird Estates. The City will continue working with Miami-Dade County for the
continued improvement to our roads, drainage, and traffic calming.
To continue maintaining a safe and efficient fleet, this coming fiscal year, the City is proposing to
purchase seven new police vehicles. The upgrades of the City’s fleet are required to continue
providing expected levels of service to the residents of the City. The older police vehicles that
are being replaced will take the place of those vehicles in the City fleet that are determined to
have exceeded their useful life and may have safety or operational problems; the vehicles will be
auctioned for sale. Currently and in the future, the City will purchase extended warrantees for
our vehicles and surplus the vehicles at the end of the warranty program in order to reduce
maintenance costs to the City. Furthermore, the City will be purchasing a much needed Trash
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 xxvi
Truck for Solid Waste and two hybrid vehicles for the Building Department and the Parking
Division. The intended use of the hybrid vehicle for the Parking Division is so that the County
may move forward with the installation of the County provided License Plate Recognition (LPR)
system with an estimate cost of over $30,000 in an effort to help seize stolen vehicles and keep
the City of South Miami safe.
We are funding a budget for Garbage/Recycling Containers for the Downtown area. This
purchase will also be part of our Downtown Beautification Project. We have had limited
garbage bins in this area but never have we had recycling bins for public use except at major
events. Recycling produces considerably less carbon, which reduces the amount of unhealthy
greenhouse gas omissions and less energy, uses fewer natural resources, and keeps waste from
piling up in landfills. These dual bins will allow the public visiting our downtown area (SoMi) to
place their recyclables in a proper container for future recycling.
SUMMARY OF FINANCIAL ISSUES AHEAD
Union Negotiations
The impending negotiations with the AFSCME and PBA unions may place additional financial
demands on our limited budget and perhaps require additional funds currently not existent in the
South Miami budget.
Litigation expenses and exposures
Currently, the City is involved in multiple litigations, which provide future financial uncertainties.
The possible financial impact to the City is currently unknown. It is, at this time, unrealistic for
the City to provide financial estimates to insert into the FY 2015 budget.
Fuel expenses
Presently, the City is estimating $4 per gallon for the 2015 budget. The current average price for
fuel is approximately $3.61 per gallon. The City is requiring that the usage of city vehicles be
limited only to the essential activities. City policy states that no city vehicle should be left running
idle when not necessary (the K-9 vehicle is the exemption); furthermore, all take home cars
should be used strictly pursuant to policy that stipulates that the vehicles will not be used for
personal use.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 xxvii
RESERVE FUNDS
There are a number of reserves that are part of the operation budget. The City strives to
maintain prudent reserves, establishing funds for contingencies and emergency situations, as
well as for the impact of revenue reforms on the stability of the City’s operating budget and for
other items such as grant matches.
As we progress with our administration, we have created the following Reserve Funds:
City Parks Acquisition Development Operations and Maintenance Fund.
The Fund was created per adopted Ordinance 19-15-2226 for the purposes of acquiring,
developing, operating and maintaining City parks. Funding Sources related to this fund will
include City budgeted funds as well as federal, state, county and private funding, including the
Trust for Public Lands and other similar sources.
Any monies deposited into the Fund and their interest or investment earnings shall be applied to
the following four major categories; Acquisition, Development, and Improvements.
Revenue Stabilization
The Revenue Stabilization Reserve Fund was established to mitigate the risk of reduced
property tax and other revenues in general. Building this fund is critical as it is the primary
source used in balancing budget request.
These funds are restricted to uses related to impacts caused by extraordinary or unanticipated
reduced tax revenues and other revenues in general.
Grant Match Reserve.
These funds would be restricted to uses related to grant match reserve funding, which will be
adequately projected based on realistic grant funding opportunities.
These funds would be set aside as a cash match for extraordinary or unanticipated grant
opportunities. It is beneficial in the application process for the City to have funds that are
readily identifiable as a cash match.
Insurance Reserve.
The Insurance Reserve Fund is intended to fully meet potential insurance claim deductibles.
This reserve would be used in extraordinary or unanticipated circumstances that would require
the contribution of insurance deductibles such as a major hurricane.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 xxviii
Tax Equalization Reserve.
Non-property tax revenue is a major portion of the City’s revenue base. The targeted amount
should equal at a minimum, 20% of budgeted non-property tax revenues.
These funds can bridge the gap between the state’s fiscal year end and the City’s fiscal year end
(3 month gap) in the event of significant state budget reduction.
Building Capital Reserve Fund.
The reserve target amount is based on yearly estimates to make necessary unscheduled and
anticipated repairs, and other operational issues relating to the City’s properties.
These funds are to be used specifically to address building hardening and security, and to fund
unscheduled and anticipated repairs, and other operational issues relating to the City’s
properties.
CONCLUSION
The City budget has been seriously challenged again this year as the Community
Redevelopment Area (CRA) continues to be unable to fund several items that are important to
the smooth and effective operation of the City as a whole. This results in some $306,465 that
the City continues funding for in its budget which was previously funded in the CRA budget.
This unavoidable responsibility and the financial demand that it incurs on the City budget in
addition to the rejection of the potential recurring savings of $900,000 from outsourcing the
solid waste and motor pool functions in the prior year are difficult issues to incorporate and
still endeavor to create a responsible and balanced budget. Despite the challenges we
encountered in balancing the needs for services against the desire of property owners the same
rate of tax, we continued to maintain basic levels of reserves for our various critical financial
responsibilities.
These are clearly difficult times that require extraordinary leadership and extraordinary courage.
We thank the Mayor and City Commission for having those qualities, as we believe they have
been reflected in this budget. It is essential to continue building our reserve accounts for a
multitude of reasons. As always, your staff will endeavor to continue to provide the levels of
services our community is entitled to, despite even more limited resources available for this
purpose. We are grateful for your continued contributions to the budget development process.
The confidence you hold in your staff makes it possible for us to provide the results our
community deserves and expects. By working together, we have once again been able to craft a
budget that addresses the priorities you have created for our community.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 xxix
CLOSING
I wish to thank the entire City staff for their professionalism and dedication. I also wish to thank
the Mayor, Vice Mayor, and Commissioners for providing direction on a preferred future for the
City of South Miami. Finally, I would like to thank the excellent Budget and Finance Committee
for the time which they have volunteered to help evaluate FY 2016 proposed budget and their
valuable input which has been reflected in this budget.
Sincerely,
Steven Alexander
City Manager
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 1
ORDINANCES AND RESOLUTIONS
ADOPTED IN FY 2015
Many of the City’s efforts and changes are embodied in actions by the City Commission. The City
Commission is the policy setting board of the City. Below are the Ordinances and Resolutions
passed during fiscal year 2015.
− An Ordinance amending Section 4-2(a) of the City Code adding drugstores, convenience
stores and service stations as listed uses in the table of distance requirements regarding
alcohol sale
− An Ordinance amending Section 20-4.2 of the City of South Miami’s Land Development
Code to add criteria for the City’s approval of a plat or re-plat tentatively approved by
the Miami-Dade County.
− An Ordinance amending Section 15B-6 of the Code of Ordinances to provide for waiver
of fees and costs and to modify the rules and requirements for the use of City property.
− An Ordinance amending Section 7-15.2 (g) of the Code of Ordinance of the City of South
Miami in pertinent part to provide for Commission approved change in demolition days
and hours of operation.
− An Ordinance amending Section 7-16. (g) of the Code of Ordinances of the City of South
Miami in pertinent part to provide for Commission approved change in construction days
and hours of operation.
− An Ordinance amending Section 15-91 of the Code of Ordinance of the City of South
Miami is hereby amended in pertinent part to reference Sections 7-15 and 7-16
concerning construction operations in place of specific limitations on hours of operation.
− An Ordinance of the City of South Miami, Florida, abandoning and vacating a portion of
the unimproved right-of-way of SW 60 Avenue located between SW 79 Street and SW
80 Street, which was previously abandoned and vacated by Resolution 81-05-12060,
ratifying the action taken by Resolution 81-05-12060 and amending the conditions of
vacation originally adopted in such resolution.
− An Ordinance amending Article II, Section 5-7—5-11 of the City of South Miami’s Code
of Ordinances and to enact Section 5-11 to regulate dogs and to require the removal of
dog waste, defining the offense and establishing penalties
− An Ordinance amending Section 15-93, titled “Noise-creating blowers, power fans, or
internal combustion engines”, re-titling the ordinance, increasing its scope, defining
offenses and establishing penalties.
− An Ordinance amending Section 20-4.2 of the City of South Miami’s Land Development
Code to add, clarify and/or modify criteria for the City’s approval of a waiver of plat, and
for approval of all plats or re-plats requiring approval by Miami-Dade County and adding
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 2
definitions for roadways in Section 20-2.3
− An Ordinance authorizing the issuance of Capital Improvement Revenue Refunding Note,
Series 2015, in the principal amount not to exceed $5,000,000, for the purpose of
refinancing certain of the City’s outstanding indebtedness and paying the costs of issuance
of the Note and of refinancing such indebtedness; covenanting to annually budget and
appropriate funds from Legally Available Non-Ad Valorem Revenues to repay such Note;
providing the form, terms and details of the Note; awarding the Note to Branch Banking
and Trust Company by negotiated sale; making certain covenants and agreements in
connection therewith; authorizing and directing officers and employees of the City to take
all necessary actions and execute all necessary documents.
− An Ordinance amending Sec. 8A-1 (e) of Chapter 8A of the City of South Miami’s Code
of Ordinances to provide an exception for solicitation of gifts sponsored by non-profit
organizations or that benefit the City and adopting applicable portions of the Miami-Dade
County ethics ordinance concerning such exceptions.
− An Ordinance amending Section 15-63 and creating Section 15-63.1 of the City of South
Miami’s Code of Ordinances to permit sales of home-grown produce on private property.
− An Ordinance amending the City of South Miami Code of Ordinances, Chapter 2 titled
“Administration and City Government”, Article VI Sections Sec. 2-81 - 2-90, title –
“Reserved” to create Section 2-81 Public Private Partnership and establish appropriate
policies and procedures, authorizing the adoption of Guidelines and to reserve Secs. 2.82
– 2-90.
− An Ordinance repealing Section 2-35 of the City of South Miami’s Code of Ordinances.
− An Ordinance of the City of South Miami, Florida, authorizing a Franchise Agreement with
Miami-Dade County to provide County Solid Waste Management Services.
− An Ordinance amending Chapter 2, Article I, Sec. 2-2.1 (K), titled "Decorum" of the City
of South Miami’s Code of Ordinances.
− An Ordinance amending 20-6.1(A)(3)(a) (i), (ii) and (iii) of the land development code to
reduce the number of votes required to pass, on first reading, ordinances and resolutions
that require two readings.
− An Ordinance amending Sec. 8A-5 (a), (b), (c), (e) and (f) of Chapter 8A of the City of
South Miami’s Code of Ordinances as to definitions and exemptions and adopting
applicable portions of the Miami-Dade County lobbying ordinance concerning definitions
and exemptions as well as providing stricter requirements and penalties.
− An Ordinance amending the Land Development Code Section 20-4.5 and 20-4.5.1,
including, but not limited to, provisions concerning intent, definitions, applicability and
providing for tree removal requirements, applications, permits, fees tree mitigation and
protection, enforcement, penalties, remedies, and appeals.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 3
− A Resolution authorizing the City Manager to execute FY 2014 Community Development
Block Grant agreement with Miami-Dade County Public Housing and Community
Development (PHCD) for the Murray Park Multi-Purpose Field Project in the amount of
$55,000.
− A Resolution authorizing the City Manager to execute FY 2015 Metropolitan Planning
Organization (MPO) Grant agreement with Miami-Dade County for the Pedestrian Safety
and Mobility Infrastructure Improvements (Complete Streets Policy) in the amount not to
exceed $40,000.
− A Resolution authorizing the City Manager to execute FY 2015 grant agreement with
Florida Department of Environmental Protection for Twin Lakes Drainage Project in the
amount of $100,000.
− A Resolution of the City of South Miami supporting the Friends of the Ludlam Trail in the
implementation of the Ludlam Trail, a six (6) mile linear park along the former FECI rail
tracks, requesting Florida East Coast, Inc.
− A Resolution requesting Florida Power & Light Company to contribute to the cost of the
development of the "Underline” Master Plan and to underground its transmission line in
the area of the Underline.
− A Resolution of the City of South Miami to encourage Florida Power & Light Company
(“FPL”), the Public Service Commission and the state legislature to give electrical utility
customers a larger percentage for their net metering credit if the customers contribute
their excess electricity to a non-profit charity.
− A Resolution of the Mayor and City Commission of the City of South Miami, Florida,
advocating the legal separation of Florida into two separate states, creating the 51st state
in the Union and naming it “South Florida”.
− A Resolution of the City of South Miami concerning the approval of a waiver of plat as to
the property at 5980 SW 80th Street, South Miami, Florida, that would create two
conforming platted lots.
− A Resolution authorizing the City Manager to accept a donation of $1,500 from Helping
Hands Charitable Program, to contribute to the Murray Park Aquatic Center.
− A Resolution authorizing the City Manager to negotiate and enter into a contract with
FLAF Sports Services, Inc. for tennis, basketball and hand-ball court resurfacing at Brewer
Park.
− A Resolution authorizing the City Manager to negotiate and enter into a contract with
Emerald Construction Corp. for restroom renovations at Dante Fascell Park and Palmer
Park.
− A Resolution approving the Final Plat of Davis Oaks, being a replat of a portion of tract 8
revised plat of a portion of the amended plat of Palm Miami Heights, recorded in plat
book 43, page 37, Miami-Dade County, Florida.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 4
− A Resolution extending the City of South Miami’s moratorium on issuance of permits to
cut or otherwise kill all trees, with certain limited exceptions, until the existing tree
protection ordinance can be amended to provide better protections.
− A Resolution urging the Miami-Dade County Board of Commissioners to protect the
County from Sea Level Rise by moving, into action the recommendations of the Sea Level
Rise Task Force.
− A Resolution authorizing the City Manager to expend $6,822.76 with Rehrig Pacific
Company for the purchase of new residential garbage containers.
− A Resolution authorizing the City Manager to negotiate and enter into a contract with
Florida Construction & Engineering, Inc., for the construction of the Police Fueling Station
Improvements.
− A Resolution of the City of South Miami (“City”) calling for a South Florida Sea Level Rise
and Climate Change Congress that will include local, state, and federal elected officials
meeting to propose constructive solutions to sea level rise and climate change.
− A Resolution authorizing the City Manager to accept gifts of time, labor and materials
from Mr. Mariano Corral and Mr. Robert “Bob” Welsh for the proposed linear park to be
known as the “Underline
− A Resolution authorizing the City Manager to join with the South Miami Community
Redevelopment Agency in sponsoring the Martin Luther King Celebration and to expend
one half of the cost, up to a maximum of $6,000.
− A Resolution authorizing the City of Miami Beach to add The City of South Miami’s name
to the list of parties filing an amicus curiae brief drafted by the City of Miami Beach in
support of marriage equality in Florida.
− A Resolution of the Mayor and Commission of the City of South Miami urging the Miami-
Dade Board of County Commissioners to maintain the current Wellfield Protection
Areas in the West and Northwest Wellfields, and implement such recommendations as
stated herein.
− A Resolution of the City Commission for the City of South Miami approving a final plat to
allow for the subdivision of property located at 5959 SW 61 Street, South Miami, Florida
− A Resolution authorizing the City Manager to negotiate a lease agreement with Toshiba
Business Solutions, for multifunctional copier equipment for a 48 month period.
− A Resolution authorizing the City of South Miami (“City”) to become a sponsor of the
10th Annual Pelican Party for the Pelican Harbor Seabird Station.
− A Resolution authorizing the City Manager to expend $6000 for Cultural Diversity
Training for the Police Department and Department Heads.
− A Resolution authorizing the City Manager to purchase seven vehicles from Don Reid
Ford.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 5
− A Resolution authorizing the waiver of certain special events fees and costs for Rotary
Foundation of South Miami, Inc., to hold its 32nd Annual South Miami Rotary Art Festival
on Sunset Drive.
− A Resolution approving the application of VolksBlast, Inc., a non-profit organization, to
waive certain fees and costs associated with its event showcasing classic cars to be held
on February 8, 2015, on Sunset Drive in South Miami.
− A Resolution of the City of South Miami thanking Miami-Dade County Commissioner,
Rebeca Sosa, for seeking Amendment 1 Funds to cover the purchase and development of
the Ludlam Trail.
− A Resolution of the City Commission for the City of South Miami approving a final plat to
allow for the subdivision of property located at 6520 SW 56th Street, South Miami,
Florida
− A Resolution authorizing the City Manager to negotiate a multi-year agreement with ADP,
to provide payroll services, Personnel Divisionand Time & Attendance integrated software
solution.
− A Resolution authorizing the City Manager to enter into a multi-year contract with
Envirowaste Services Group, Inc. for storm drain system cleaning and maintenance
services
− A Resolution authorizing the City Manager to accept a donation of $2,500 from Orange
Bowl (OB) Youth Sports, LLC to contribute to the South Miami Football Program.
− A Resolution authorizing the City Manager to negotiate and to into a contract with R.E.
Chisholm Architects Inc. to complete architectural and engineering drawings for Palmer
Park’s concession stand.
− A Resolution authorizing the City Manager to execute an agreement with Squire, Sanders
& Dempsey, LLP to represent the City as bond counsel for the tax-exempt loan
refinancing.
− A Resolution authorizing the City Manager to negotiate and execute an amendment to
the Miami-Dade County Information Technology Department (ITD) contract to increase
the scope to include Re-Design of the City’s IP.
− A Resolution authorizing the City Manager to negotiate a multi-year agreement for
financial advisory services.
− A Resolution authorizing the use without charge of the Gibson Bethel Community Center
by non-profit neighborhood associations
− A Resolution for Special Use Approval to permit a general restaurant at 5701 Sunset
Drive, Shops at Sunset Place, Unit C11C, within the Specialty Retail "SR", Hometown
District Overlay "HD-OV".
− A Resolution authorizing the City Manager to negotiate and execute an agreement with
Brandano Displays Inc., for downtown business district LED lighting.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 6
− A Resolution authorizing the City Manager to accept a grant from the Orange Bowl
Youth Football Alliance (OBYFA) Grant Program to contribute to the South Miami Grey
Ghosts Youth Football Program.
− A Resolution authorizing the City Manager to enter into an agreement with Miller Legg to
prepare a citywide Parks and Recreation Master Plan.
− A Resolution authorizing the City Manager to negotiate and enter into a contract with
Sanchez Arango Construction, for the repair of the brick pavers.
− A Resolution supporting the importance of WHEELS, a five day event in November 2015.
− A Resolution authorizing the City Manager to execute the fiscal year 2015 Edward Byrne
Memorial Justice Assistance Grant (JAG) Agreement for the purchase of two laptop
computers for South Miami Police Officers in the amount of $3,227.
− A Resolution authorizing the City Manager to execute the fiscal year 2015 Edward Byrne
Memorial Justice Assistance Grant (JAG) Agreement for the purchase of four tablet
computers for South Miami Police Officers in the amount of $6,642.00.
− A Resolution authorizing the City Manager to purchase fitness and exercise equipment
from Muscle & Wrench Fitness Equipment Service, Inc. for the Gibson-Bethel Community
Center’s fitness center.
− A Resolution authorizing the City Manager to institute a policy for the waiver of an
amount not to exceed one half of the standard fees for the use of City Parks by local high
schools under certain conditions.
− A Resolution endorsing the Green Task Force letter regarding City Hall, establishing goals
for the City regarding environmentally connected design of City Hall and other City
facilities and authorizing the City Manager to take certain actions.
− A Resolution authorizing the City Manager to negotiate and to enter into an agreement
with Leadex Corporation for VCT Vinyl Commercial Tile Floor at the Gibson-Bethel
Community Center.
− A Resolution authorizing the City Manager to enter into a contract with Leadex
Corporation, to remodel the communications area of the Police Department.
− A Resolution authorizing the City Manager to adopt the South Miami Intermodal
Transportation Plan.
− A Resolution authorizing the City Manager to enter into an agreement with Bicycle Action
Committee (“BAC”) to use the South Miami City logo on bicycle clothing to be sold by
BAC.
− A Resolution of the City of South Miami supporting Senate Bill 378 (2015) to expand law
enforcement officers’ ability to give a warning, inform the parents/guardian or issue civil
citations for a diversion program to juveniles in lieu of arrest.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 7
− A Resolution of the City of South Miami accepting and endorsing the “Caloosahatchee
Watershed-Regional Water Management Issues” Report dated December 16, 2014, which
sets forth short term and long term strategic planning goals to address water storage and
treatment within Kissimmee, Lake Okeechobee and Caloosahatchee Watersheds.
− A Resolution of the Mayor and Commission of the City of South Miami, Florida, relating to
the 2015 legislative budget requests, approving the city’s list of legislative requests, authorizing
the city manager to present the approved package to the Miami-Dade County Legislative
Delegation for inclusion in the 2015 Legislative Session.
− A Resolution approving an application for variances for a new two-unit residential structure
located at 6031 SW 76 Street, South Miami, Florida, within the RM-18 zoning district.
− A Resolution authorizing the City Manager to negotiate and to enter into an agreement with
Advanced Recreational Concepts for new playground structures at four city parks.
− A Resolution of the City of South Miami, Florida, in support of removing barriers to
customer-sited solar power and support for the Floridians for Solar Choice ballot petition.
− A Resolution relating to the review and approval of a Unity of Title request by Dixie
Acquisitions Number One, unifying property located along SW 74th Street.
− A Resolution of the City of South Miami requesting that the Florida Department of
Transportation coordinate its projects with municipalities for projects within those
municipalities.
− A Resolution of the City of South Miami requesting that the Miami-Dade County League of
Cities form a committee to investigate the possibility of the creation of South Florida as the
51st state.
− A Resolution amending the City Manager’s authority to institute a policy for the waiver of the
standard fees for the use of City parks and facilities by local schools under certain conditions.
− A Resolution authorizing the City Manager to negotiate and to enter into a contract with
Milian, Swain & Associates, Inc. to provide professional engineering services to improve and
resolve the ponding issue at Dante Fascell Park.
− A Resolution authorizing the City Manager to terminate the Interlocal for American Recovery
and Reinvestment Act (ARRA) of 2009 Federal Transit (FTA 5307) for the City to Install Bus
Shelters.
− A Resolution authorizing the City Manager to enter into a three (3) year contract with
MiamiBasketball.net, Inc. for the management of basketball services at the Gibson Bethel
Community Center.
− A Resolution pursuant to Section 7-16(g) of the Code of Ordinances, extending the
construction hours for the construction project located at 6101 Sunset Drive
− A Resolution authorizing the City Manager to enter into an agreement with Catalysis
Adaptation Partners, LLC for an initial a sea level rise, storm surge, and inland riverine
flooding study.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 8
− A Resolution authorizing the City Manager to enter into a three (3) year contract with
MiamiBasketball.net, Inc. for the management of basketball services at the Gibson Bethel
Community Center.
− A resolution authorizing the City Manager to issue a notice to proceed to T. Y. Lin
International to complete engineering documents for SW 78th Street Roadway & Drainage
Improvements.
− A Resolution authorizing the City Manager to increase general fund appropriations for the
2015 Fourth of July celebratory event through a donation of $9,000 from Laz Parking as part
of its contract obligations.
− A Resolution relating to budget; authorizing a transfer of $5,000 from Police Contingency
account, to Police Training/Education account.
− A Resolution authorizing the City Manager to permit Team FootWorks Educational and
Fitness Corporation, a non-for-profit organization to hold its 27th Annual Twilight 5K
Walk/Run event on Sunday, May 31, 2015, in South Miami’s downtown area including
surrounding streets, and request waiving the cost of the parking meters.
− A Resolution relating to the review and approval of a Unity of Title, request by Antonio and
Mirna Marin, unifying property located along SW 44th Street.
− A Resolution authorizing the City Manager to issue a notice to proceed to C. H. Perez &
Associates Consulting Engineers, Inc. to complete engineering documents for SW 42nd Street
Roadway & Drainage Improvements.
− A Resolution approving a Special Event application from Das Renn Treffen, a non-profit
organization for their 1st Annual Porsche Car Show, to showcase classic cars, on May 3,
2015, on Sunset Drive in South Miami.
− A Resolution supporting Medicaid expansion in Florida pursuant to the Patient Protection and
Affordable Care Act of 2010, urging the Florida Legislature to enact legislation expanding
Medicaid in Florida.
− A Resolution supporting the Town of Surfside’s resolution urging the State of Florida
Legislature and the Florida Department of Environmental Protection (“FDEP”) to establish
chemical testing standards prior to issuing a coastal construction control line (“CCCL”)
permit which authorizes the transfer and placement of excavated sand seaward of the coastal
construction control line onto a public beach.
− A Resolution authorizing the City Manager to enter into a contract with Firepower Displays
Unlimited, LLC for the City’s 2015 Fourth of July fireworks display for an amount not to
exceed $10,000.
− A Resolution authorizing the City Manager to permit L’atelier School to hold their 20th
Anniversary celebration on Sunday, May 9, 2015, on SW 71 Street.
− A Resolution authorizing the City Manager to execute FY 2015 Health Foundation of South
Florida grant agreement for Complete Streets Policy in the amount not to exceed $20,000.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 9
− A Resolution authorizing the City Manager to negotiate and to enter into an agreement with
D.W. Recreation Services, Inc. for new playground structures at four (4) city parks.
− A Resolution of the Mayor and Commission of the City of South Miami calling for an
immediate ban on Greyhound dog racing in the State of Florida.
− A Resolution repealing Resolution No. 134-13-13952 which granted approval for a special
exception to the parking requirement for a general restaurant located at 5818 South Dixie
Highway within the Specialty Retail “SR”, Hometown District Overlay “HD-OV”.
− A Resolution authorizing the City Attorney to enter into a contract with Becker Poliakoff to
provide the City of South Miami with legal representation for all public private partnerships
and related matters.
− A Resolution of the Mayor and Commission of the City of South Miami opposing the fast-
track of Trans-Pacific Partnership (TPP) Agreement.
− A Resolution authorizing the City Manager to negotiate and enter into a contract with
Coreland Construction Corp. for the construction of the Manor Lane Neighborhood Traffic
Calming Improvements.
− A Resolution authorizing the City Manager to expend $77,185 for the design, installation and
configuration of the City of South Miami's VMware virtual server environment and
development from a physical to virtual server migration
− A Resolution authorizing the City Manager to purchase uniforms from Riddell for the South
Miami Grey Ghosts football team.
− A Resolution authorizing the City Manager to execute the First Amendment to fiscal year
2015 Florida Recreation Development Assistance Program (FRDAP) grant agreement with
Florida Department of Environmental Protection for the Fuch's Park grant.
− A Resolution authorizing the City Manager to waive one-hundred percent (100%) of the not-
for-profit rental fees for the use of open green space at Dante Fascell Park by Orchid Mania
South Florida.
− A Resolution repealing Resolution 062-15-14401 and authorizing the City Manager to enter
into an agreement with GEI Consultants for an initial sea level rise, storm surge, and inland
riverine flooding study.
− A Resolution accepting the annual report required by the South Miami Development
Corporation development agreement with the City of South Miami.
− A Resolution authorizing the City Manager to expend $6,242.76 with Rehrig Pacific Company
for the purchase of new residential garbage containers.
− A Resolution approving a variance based on an application to permit 3,600 square foot lot
where a minimum of 6,000 square feet is required, to permit a frontage of 40 feet where 60
feet is required, and to permit an interior side setback of 5 feet where a minimum of 7.5 feet
is required, for a new two-story residence located at 6345 SW 62 Avenue, South Miami,
Florida
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 10
− A Resolution relating to budget; authorizing an increase of $5,371 due to received insurance
proceeds, to increase the Police Maintenance & Repairs of Equipment account.
− A Resolution authorizing the City Manager to purchase six (6) GETAC tablets for the South
Miami Police Department funded largely by grants.
− A Resolution authorizing the City Manager to accept donation contributions in the amount of
$15,400 for the 2015 Fourth of July celebratory event.
− A Resolution authorizing the City Manager to execute a one year agreement with Mansfield
Oil Company of Gainesville, Inc. for the purchase and delivery of bulk fuel gasoline and diesel
for the City’s vehicle fleet and equipment
− A Resolution joining with the City of Miami and the Village of Pinecrest, Florida for
engagement of an economist relating to early cost recovery matters before the public service
commission.
− A Resolution authorizing the City Manager to execute a notice to proceed to Goldin Solar,
LLC, to initiate a Solar Panel Purchase and Installation Program for residential and business
properties.
− A Resolution accepting the annual report required by the South Miami Development
Corporation development agreement with the City of South Miami.
− A Resolution authorizing the City Manager to contract with Gabriel Roeder Smith &
Company to perform other Post-Employment Benefits (OPEB) valuation required for fiscal
years 2015, 2016, and 2017 Comprehensive Annual Financial Report (CAFR).
− A Resolution relating to a request for a variance from Section 20-3.5(E) of the Land
Development Code to exceed the maximum building coverage of 30% for a one-story
addition to a single family residence located at 7830 SW 57 Court, South Miami, Florida,
within the RS-3 zoning district.
− A Resolution authorizing the City Manager to issue a purchase order with the R.J. Behar &
Company to complete site development plans for bus shelters on SW 59 Place and on SW 62
Avenue.
− A Resolution authorizing the City Manager to execute a Joint Participation Agreement (JPA)
with the Florida Department of Transportation (FDOT) for turf landscape maintenance
funding in the amount of $3,980.00.
− A Resolution authorizing the City Manager to accept a donation contribution in the amount
of $500 for the 2015 Fourth of July celebratory event.
− A Resolution authorizing the City Manager to accept a donation from Cultivate Church in the
amount of $300 to contribute to the summer camp program.
− A Resolution authorizing the City Manager to purchase a new lake fountain system to be
installed at Fuchs Park.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 11
− A Resolution of the Mayor and City Commission of the City of South Miami, Florida, Co-
designating S.W. 57th Ct, between S.W. 72nd Street (Sunset Drive) and S.W. 74th Street as
“Hans Huseby Run”; directing the City Manager to submit this Resolution to Miami-Dade
County and to take all other necessary actions to carry out the purpose of this Resolution.
− A Resolution amending resolution number 096-15-14435 and authorizing the City Manager to
enter into a multi-year contract with Mansfield Oil Company of Gainesville, Inc. for the
purchase and delivery of bulk fuel gasoline and diesel for the City’s vehicle fleet and
equipment.
− A Resolution of the City of South Miami, Florida, supporting legislation for a statewide ban on
hydraulic fracturing, acid fracturing, or any well stimulation treatment in the State of Florida,
including the prohibition of disposal of related materials and byproducts, anywhere within the
State of Florida or in the waters adjacent to the State; opposing any legislation that would
permit fracking to expand into Florida or that would keep secret, the use of chemicals or any
other substance used in fracking, or other methods of oil or gas drilling or recovery
− A Resolution of the Mayor and Commission of the City of South Miami calling for the return
of the $25,000 given by the City of South Miami to the Underline so that the City of South
Miami can plant trees on land adjacent to the MetroRail.
− A Resolution relating to the review and approval of a Unity of Title, request by GRST SoMi
Investors, LLC, unifying property located at 5958 South Dixie Highway, South Miami, Florida.
− A Resolution amending resolution number 096-15-14435 and authorizing the City Manager to
enter into a multi-year contract with Mansfield Oil Company of Gainesville, Inc. for the
purchase and delivery of bulk fuel gasoline and diesel for the City’s vehicle fleet and
equipment.
− A Resolution authorizing the City Manager to execute a fiscal year 2015 grant agreement with
Miami-Dade County for the South Miami Senior Meals grant.
− A Resolution authorizing the City Manager to execute a fiscal year 2015 grant agreement with
Miami-Dade County for the After School House (Tutoring) grant.
− A Resolution authorizing the City Manager to negotiate and enter into a contract with H & R
Paving Inc. for the construction of the Roadway Resurfacing for 60 Place and 64 Terrace
Project
− A Resolution authorizing the City Manager to execute a contract with BM General Repairs
LLC for the installation of a new roof at the Public Works office building.
− A Resolution of the City of South Miami, Florida, relating to the City’s 2015/2016 fiscal year
budget; advising the Miami-Dade County Property Appraiser of its proposed millage rate of
4.3639 mills; its rolled-back rate of 4.0235 mills, and announcing the dates of public hearing to
consider the proposed millage rate and tentative budget.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 12
GUIDE FOR READERS
The Fiscal Year 2015-2016 Annual Operating and Capital Budget for the City of South Miami,
Florida is intended to serve four purposes:
THE BUDGET AS A POLICY GUIDE
As a policy document, the budget serves to inform the reader about the organization and its
policies. The budget includes organization-wide financial and programmatic policies and goals that
address long-term concerns and issues, as well as its short-term financial and operational policies
that guide the development of the budget for the upcoming year. This budget document details
the services the City will provide during the twelve-month period from October 1, 2015 through
September 30, 2016. The Departmental budget sections provide goals, objectives and activity
reports for each Department.
THE BUDGET AS A FINANCIAL PLAN
As a financial plan, the budget details the costs associated with providing municipal services and
how the services are anticipated to be funded. The General Fund Section includes a summary
and detailed description of all revenues and expenditures. The budget document explains the
underlying assumptions for the revenue estimates and discusses significant revenue trends. In
addition, there is discussion of the City’s accounting structure and budgetary policies. Please
remember that the City of South Miami as virtually every other government has provisions for
amending the budget during the budget year. This is essential as priorities change and
emergencies are encountered requiring the revision of the yearly budget. This is a normal and
wise practice as it is essential for the City to be able to reflect the changing priorities of its
community.
THE BUDGET AS AN OPERATIONS GUIDE
As an operations guide, the budget details how Departments and the general fund are organized.
The budget informs the reader of all the activities, services and functions carried out by each
department. In addition, the budget provides for performance measurements of organization-
wide objectives to aid in monitoring the progress of the City. Each Departmental budget section
includes a description of the Department’s function, its goals and objectives, activity reports,
authorized positions, budget highlights and the budgetary appropriation.
THE BUDGET AS A COMMUNICATION DEVICE
As a communication device, the budget provides summary information to aid the reader in
interpreting the document. Charts, graphs, tables and text are included in every section to
consolidate the information.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 13
The budget document also includes a detailed table of contents and a glossary of terms to make it
easy to locate and understand its contents. Finally, the budget includes the Budget Message
Section, which provides readers with a condensed analysis of the fiscal plans of the City for the
upcoming fiscal year.
HOW TO USE THIS DOCUMENT
This document is divided into 4 sections. The breakdown is listed below:
Introduction: This section is designed to give the reader a general look at South Miami and an
overview of the total budget and is divided into two main sections. The City Overview includes
demographic data and tables and the Financial Overview includes summary information on the
budget. Many parts of this section can be reproduced for the public and media.
Capital Improvement Program: A general description of the 2016-2020 Capital
Improvement Plan along with the funding sources is found in this section.
Fund Budgets: A description of the Departments and funds can be found in this section. A
summary of all Department expenditures is listed, along with a mission statement,
accomplishments, objectives, key activity reports, staffing requirements and budget highlights.
Appendix: This section contains a detailed personnel table and a glossary of terms and acronyms
that are used throughout the document.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 14
ANNUAL BUDGET PROCEDURES
In accordance with the City of South Miami Charter, Article IV, Section 2, Budget, the City
Manager shall prepare and submit to the Commission a proposed annual budget. This specific
Charter Section further details the annual budget adoption procedure as follows:
A. The City Manager shall submit to the Commission, an annual budget together with an
explanatory message 60 days prior to the beginning of the fiscal year. The budget, budget
message, and all supporting schedules shall be a public record open to public inspection by
anyone.
B. At the meeting of the Commission where the budget and budget message are submitted, the
Commission shall determine the time and place for public hearings on the budget, where,
interested persons shall be given an opportunity to be heard. The City Clerk shall post a notice of
the place and time not less than five days after the date of posting at which time the Commission
will hold a public hearing.
C. After the conclusion of said public hearings, the Commission may insert new items or may
increase, decrease or delete the items of the budget. If the total of proposed expenditures are
increased thereby, then and in that event, the City Clerk shall post a notice setting forth the
nature of the proposed increase and listing a place and time not less than five days after the date
of posting of the public hearing thereon.
D. The budget shall be adopted by three or more affirmative votes of the City Commission before the
first day of the new fiscal year. Should the Commission take no final action on or prior to the
date, the budget, as submitted, shall be deemed to be finally adopted by the Commission,
provided that if the provision for funds in any Department or Departments exceeds (10%) of the
previous year's budget, then as to that Department or Departments the Commission shall be
deemed to have approved the previous year's budget.
E. A copy of the budget as finally adopted shall be certified by the City Manager and the budget so
certified shall be filed for the use of all offices and departments.
According to the Charter Article IV, Section 2 (F) (Modifications) (1) Transfer of Appropriation
- At the request of the City Manager, the Commission may at any time transfer, by resolution,
any unencumbered appropriation balance or portion thereof between general classification of
expenditure within an office or department. At the request of the City Manager and within the
last three months of the budget year, the Commission may transfer by Resolution any
unencumbered appropriation balance or portion thereof from one office or department to
another.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 15
BUDGETING AND ACCOUNTING BASIS
The accounts of the City are organized by funds and account groups, each of which is considered
a separate accounting entity. The operations of each fund are accounted for with a separate set
of self-balancing accounts, which comprise its assets, fund equity, revenues and expenditures.
In Florida, it is a requirement that the budget passed by the City Commission is balanced. A
balanced budget occurs when actual expenditures do not exceed received revenues.
As an operations guide, the budget details how Departments and the general fund are organized.
The budget informs the reader of all the activities, services and functions carried out by each
Department. Additionally, the budget provides for performance measurements of organization-
wide objectives to aid in monitoring the progress of the City. Each Departmental budget section
includes a description of the Department’s function, its accomplishments, its objectives, activity
reports, authorized positions, the budgetary appropriation and budget highlights.
BASIS OF BUDGETING
The basis of budgeting determines the timing for reporting measurements made on a cash or
accrual basis in the City’s financial statements. As defined in the National Council on
Governmental Accounting (NCGA) Statement 1, the basis of accounting refers to when
revenues, expenditures, expenses, transfers, and the related assets and liabilities are recognized
in the accounts and reported in the financial statements. The accounting basis determines
when the economic consequences of transactions and events are reflected in financial
statements.
MEASUREMENT FOCUS
Unlike the selection of an accounting basis, which is concerned with the timing of transactions
and events, a measurement focus identifies what transactions and events should be recorded.
The measurement focus is concerned with the inflow and outflow of resources that affect a
fund’s operating statement.
The operating statement of a proprietary fund focuses on changes in economic resources, much
like that of a private-sector business. Net assets are used as a practical measure of economic
resources for this purpose. A proprietary fund’s operating statement includes all transactions
and events that increase or decrease net assets, such as revenues, expenses, gains and losses.
The operating statement of a governmental fund, unlike that of a proprietary fund, focuses on
changes in current financial resources. The governmental fund operating statement measures
those transactions and events of the period that have increased or decreased the resources
available for spending in the near future.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 16
A fund’s basis of accounting is inseparably tied to its measurement focus. Funds that focus on
total economic resources (proprietary funds) employ the accrual basis of accounting, which
recognizes increases and decreases in economic resources as soon as the event or transaction
occurs. Thus, revenues are recognized as soon as they are earned and expenses are recognized
as soon as a liability is incurred, regardless of the timing of related cash inflows and outflows.
On the other hand, funds that focus on current financial resources (governmental funds) use
the modified accrual basis of accounting, which recognizes increases and decreases in financial
resources only to the extent that they reflect near-term inflows or outflows of cash. Under
the modified accrual basis of accounting amounts are recognized as revenue when they are
both measurable and available. The accrual basis, modified accrual basis and cash basis of
accounting are discussed below.
ACCRUAL BASIS ACCOUNTING
Under the accrual basis of accounting, revenues are recognized when they are earned
regardless of when cash is received, and expenses are recognized when a liability is incurred
regardless of when paid. However, these accruals should be recognized only if measured
objectively. Since accrual accounting results in accounting measurements based on the
substance of transactions and events, rather than when cash is received or disbursed, it
enhances the relevance, neutrality, timeliness, completeness, and comparability of the
information reported. Under GAAP, the accrual basis shall be used for the government-wide
financial statements, proprietary funds and fiduciary funds.
MODIFIED ACCRUAL BASIS ACCOUNTING
Under this basis, revenues are recognized in the accounting period in which they become
susceptible to accrual, that is, when they become measurable and available to finance
expenditures of the fiscal period. The requirement that revenues be "available" distinguishes
modified accrual revenue recognition from that of the accrual basis. Available is defined as
expected to be collected within twelve months after the fiscal period ended.
Under the modified accrual basis, expenditures are recognized in the accounting period in
which the fund liability is incurred, measurable and expected to be paid within twelve months of
the fiscal period ended. However, there are certain exceptions such as the recording of the
unmatured principal and interest on general obligation long-term debt which are recorded only
when due. Other exceptions are discussed in the appropriate sections of this manual.
Modified accrual basis accounting is used for all governmental funds (general, special revenue,
debt service and capital projects).
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 17
CASH BASIS ACCOUNTING
Under the cash basis, transactions are recognized only when cash changes hands. Cash basis
financial statements omit recognition of assets and liabilities not arising from cash transactions,
therefore they rarely present financial position or results of operations in conformity with
GAAP. Cash basis accounting and reporting are not desirable practices because they permit
distortions in financial statement representations due to shifts in the timing of cash receipts and
disbursements relative to underlying economic events near the end of a fiscal period. The cash
basis of accounting, which is used for budgetary purposes, is not an acceptable basis of
accounting for the purpose of preparing the City's GAAP financial statements.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 18
BUDGET SCHEDULE
The Office of the City Manager and the Finance Department are responsible for the development
of the annual budget. As the schedule below details, the budget process begins in April with the
distribution of budget request forms to all departments. All departments are responsible for
compiling budget figures, which are then reviewed and adjusted by the City Manager during a
series of inter-departmental meetings. The goal is that the proposed budget document is
presented to the City Commission at its first meeting.
A key component of the budget process is our dependence upon the State, grants, and
entitlements. Estimates for these revenue sources are provided by the State of Florida in late
June and early July. The City incorporates the latest projections available into the budget.
The City Commission must adopt a preliminary millage rate in July for use on the Notice of
Proposed Taxes to be mailed to all property owners by August 31, 2015 by the Miami-Dade
County Property Appraiser. In accordance with Florida Statutes, the tentative millage rate is
adopted at the first public budget hearing in September and this rate cannot be increased at the
second budget hearing. Additionally, the tentative millage rate cannot exceed the preliminary rate
adopted by the City Commission except by re-notifying all affected property owners by mail.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 19
FY 2016 BUDGET SCHEDULE
APRIL 7
Distributions of Budget Worksheets to Departments
APRIL - JUNE
Department budget meetings with the City Manager.
JUNE 11
Capital Improvements Projects Workshop with the City Commission
JULY 1
Receipt of DR 420 (Property Appraiser Certification of Taxable Value) from
the County (FS Section 200.065). Review of department’s requests.
Development of City Manager’s budget
JULY 31
Submission of proposed budget to the Mayor and City Commission (Article IV,
Section 2a, City Charter provides for deadline of August 1) and presentation of
a resolution advising the Property Appraiser's Office of the City's proposed
millage rate and announcing the date, time and place of the first and second
budget hearing.
AUGUST 2
Last day to advise the Property Appraiser’s office of the proposed millage rate,
current year rollback rate and date, time and place of the first budget hearing
(FS Section 200.065)
AUGUST 13
Budget Workshop with the Mayor and City Commission
AUGUST 30
Last day to post a notice for Sept. 10 public hearing
(Article IV, Section 2B)
SEPTEMBER 10
First public hearing and adoption of tentative budget (Trim Bill). Must amend
tentative budget, re-compute proposed millage rate and publicly announce the
percentage by which recomputed proposed millage exceeds the rollback rate.
FINAL APPROVAL OF THIS DATE SUBJECT TO COUNTY AND
SCHOOL BOARD HEARING DATES (FS Section 200.065)
SEPTEMBER 11
Last day to advertise final public hearing of Sept. 24 (FS Section 200.065)ff
SEPTEMBER 24
Final public hearing and adoption of budget. If budget is not adopted this date,
the City must re-advertise Public Hearing
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 20
FINANCIAL AND BUDGETARY POLICIES
PURPOSE:
The Comprehensive Financial and Budgetary Policies is a one-source document for all City
financial and budget policies. The intention of the policies is to guide elected officials, the City
Manager and staff in their on-going role as the financial stewards of the City. The policies guide
essential decisions affecting budget and financial matters to ensure that the City is financially
prepared to meet its immediate and long-term service objectives. The individual policies serve as
guidelines for financial planning, budget preparation, implementation, evaluation and internal
financial management of the City, and may be amended from time to time.
BUDGET MODIFICATIONS:
As per the City’s charter, at the request of the City Manager, the Commission may at any time
transfer, by resolution, any unencumbered appropriation balance or portion thereof between
general classification of expenditure within an office or department. At the request of the City
Manager and within the last three months of the budget year, the Commission may, by
resolution, transfer any unencumbered appropriation balance or portion thereof from one
office or department to another.
In case of disaster or any other circumstance creating an emergency, the Commission may at
any time in any budget year, make an emergency appropriation for the purpose of repairing
damages caused by such disaster or meeting such public emergency to the end that public
health, safety or welfare will be protected.
OBJECTIVES:
In order to achieve the purpose of the Comprehensive Financial and Budgetary Policies, the
following are objectives for the city’s fiscal performance.
• To guide City Commission and management policy decisions with significant fiscal impact.
• To set forth operating principles to minimize the cost of government and financial risk.
• To employ balanced and equitable revenue policies that provides adequate funding for
desired programs.
• To maintain appropriate financial capacity for present and future needs.
• To promote sound financial management by providing accurate and timely information on
the City’s financial condition.
• To protect the City’s credit rating and provide for adequate resources to meet the
provisions of the City’s debt obligations on all municipal debt.
• To ensure the legal use of financial resources through an effective system of internal
controls.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 21
OPERATING POLICIES
The City will balance recurring operating expenditures with current or recurring revenues, and
to the extent possible, not appropriate the fund balance to meet recurring operating needs. The
City will evaluate the fiscal impact of new proposals, operate as efficiently as possible, and
constantly review City services for appropriateness and effectiveness.
Expenditures shall be within Current Revenue Projections:
Ongoing expenditures should be equal to or less than ongoing revenues. The City must identify
ongoing resources that at least match expected reoccurring annual expenditure requirements.
One time revenues and non-recurring revenues and ending fund balances will be applied to
reserves or to fund one-time expenditures; they will not be used to fund ongoing programs.
Continual Improvement of Service Delivery:
The City has established a goal to seek to optimize the efficiency and effectiveness of its services
through strategic planning efforts, performance budgeting and measuring, and by evaluating
service provisions by surveying citizens and customers and by comparing to other cities.
Year End Budget Considerations:
In accordance with Generally Accepted Accounting Principles (GAAP), purchases encumbered in
the current year but not received until the following year will be paid from the budget of the
following year. However, when necessary, City Commission may authorize a re-appropriation to
resolve unusual situations or hardships caused by this policy.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 22
ACCOUNTING, AUDITING AND REPORTING
REPORTING POLICIES:
The City shall maintain a system of financial monitoring, control, and reporting for all operations
and funds in order to provide an effective means of ensuring that overall City goals and objectives
are met.
AUDITING:
The City’s independent auditing firm will annually perform the City’s financial and compliance
audit. Their opinions will be contained in the City’s Comprehensive Annual Financial Report
(CAFR). Results of the annual audit shall be provided to the Commission in a timely manner. The
independent auditing firm will be competitively selected in accordance with City of South Miami
Charter Article IV, Section 4(E), Florida Statutes and standards of the Governmental Finance
Officers Association.
ACCOUNTING SYSTEM:
Financial records will be maintained on a basis consistent with GAAP, and the Governmental
Accounting Standards Board (GASB) and the standard practices of the Government Finance
Officers Association of the United States and Canada (GFOA). In addition, the City will comply
with rules of the Auditor General and Uniform Accounting System as required by the State of
Florida.
EXCELLENCE IN FINANCIAL REPORTING:
As an additional independent confirmation of the quality of the City’s financial reporting, the City
will annually seek to obtain the Government Finance Officers Association Certificate of
Achievement for Excellence in Financial Reporting. The CAFR will be presented as a method of
communicating with citizens about the financial affairs of the City.
REVENUE POLICIES:
The City should be sensitive to the balance between the need for services and the City’s ability to
raise fees, charges for services, and taxes to support those services.
REVENUE DIVERSIFICATION:
The City shall strive to maintain a diversified mix of revenues in order to balance the sources of
revenue amongst taxpayers and to provide ongoing stability and predictability in order to handle
fluctuations in revenues and better distribute the cost of providing services.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 23
CHARGES FOR SERVICES:
As much as is reasonably possible, City services that provide private benefit should be supported
by fees and charges in order to provide maximum flexibility in use of general City taxes in
meeting the cost of services of a broader public benefit.
Charges for services that benefit specific users should recover full costs, to the extent feasible,
including all direct costs, and indirect costs, such as operating and maintenance costs, overhead,
and charges to capital costs (depreciation and debt service).
INVESTMENT POLICY
The City of South Miami will invest its funds in accordance with Florida Statute 218.415. The
funds will be invested based upon the following priorities:
Safety of principal
To meet the liquidity needs of the City and optimize investment returns after first addressing
safety & liquidity concerns.
The City of South Miami will make cash flow analysis of all funds on a regular basis. Disbursement,
collection, and deposit of all funds will be scheduled to ensure maximum cash availability. The
City will pool cash from several different funds for investment purposes when permitted by law.
The City will invest 100% of its idle cash on a continuous basis. Reserve Fund balances may from
time-to-time be established by resolution of the City Commission.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 24
CAPITAL BUDGET POLICY
The City will update its multi-year plan for capital improvements.
The City will enact an annual capital budget based on the multi-year Capital Improvement Plan.
The City will coordinate development of the capital improvement budget with development of
the operating budget. Future operating costs associated with new capital improvements will be
projected and included in operating budget forecasts.
The City will use intergovernmental assistance to finance only those capital improvements that
are consistent with the Capital Improvement Plan and City priorities, and whose operating and
maintenance costs are included in operating budget forecasts.
The City will maintain all its assets at a level adequate to protect the City's capital interest and to
minimize future maintenance and replacement costs.
The City will identify the estimated costs and potential funding sources for each capital project
proposal before submission to the City Commission for approval.
CAPITAL ASSETS POLICY
Threshold: The City will capitalize all individual assets and infrastructures which meet a respective
threshold amount or more and a life of three years or more.
Asset categorization: The City shall account for assets and infrastructure meeting the minimum
dollar and life thresholds in the following categories:
• Land ($1 or Greater)
• Land Improvements ($25,000 or more)
• Buildings ($50,000 or more)
• Building Improvements ($50,000 or more)
• Machinery and Equipment; including vehicles ($5,000 or more)
• Infrastructure; i.e. roads, stormwater system, sidewalks ($250,000 or more)
• Construction in progress ($1 or more)
• Intangible Assets ($25,000 or more)
Capital Outlay Budget vs. GAAP (Generally Accepted Accounting Principles). Only assets or
infrastructure with a value over $25,000 will be budgeted as a capital item in the budget. Short-
lived assets not meeting the capital asset threshold will be budgeted as operational materials and
supplies.
Deprecation method: GASB (Governmental Accounting Standards Board) Statement 34 requires
governments to depreciate capital assets with a defined estimated life. The City will use the
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 25
straight-line depreciation method. There will be no depreciation on land or other assets with an
indefinite life. Construction in progress projects are not subject to depreciation until the project
is completed. Depreciation expense is not calculated on the salvage value (value which the asset
will not fall below).
Capital Assets-Assets vs. Repair & Maintenance: GASB 34 requires that repair and maintenance
items are expenses rather than capitalized assets. The criteria determining whether an item is
capitalized or expensed is whether the service life of the assets will be extended. The City will
adapt this definition and capital expenditures that extend the life of the asset will be classified as
capital assets.
Estimated useful assets life: The estimated useful lives of the assets are based on City experience
and established projections reflected in the 5 year capital plan. The useful life will be used when
determining depreciation expense. The useful lives are:
• Land – indefinite
• Buildings – 50 years
• Improvements – 20 years
• Equipment:
− Cars – 8 years
− Trucks – 10 years
− Equipment – 10-15 years
− Computer Equipment – 5 years
• Infrastructure:
− Roads – 40 years
− Stormwater System – 50 years
− Sidewalks – 40 years
• Intangible Assets – 20 years
Five year capital plan: The City prepares a 5 year capital plan which reports the capital asset
budget needs for the City.
Fixed Asset Accounting: The City will comply with the standards established by GASB 34
(Governmental Accounting Standards Board) and all subsequent pronouncements put forth by
GASB or its successor organization.
As per Florida Statute 274.02(2) the chief financial officer shall establish by rule the requirements
for the recording of property and for the periodic review of property for inventory purposes.
The Chief Financial Officer will establish policies and appropriate procedures to manage fixed
assets, including establishing the State of Florida required threshold dollar amount for which fixed
asset records are maintained and how often physical inventories will be taken. Currently the
State of Florida requires that assets equal to or greater than $1,000 be inventoried. The threshold
amount will be updated as the State of Florida rules are updated.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 26
DEBT MANAGEMENT POLICY
PURPOSE
The purpose of this policy is to establish parameters and provide guidance governing the issuance,
management, continuing evaluation of and reporting on all debt obligations issued by the City of
South Miami, and to provide for the preparation and implementation necessary to assure
compliance and conformity with this policy.
FLORIDA STATUTE CITATIONS
The Internal Revenue Code, Florida Statutes, local charter and/or ordinances outline legal
borrowing authority, restrictions and compliance requirements while the Florida Constitution
and Statutes authorize the issuance of bonds by counties, municipalities and certain special
districts.
• Section 125.013 – General Obligation & Revenue Bonds
• Chapters 130 & 132 – County Bonds & General Refunding Law
• Section 154.219 – Public Health Facilities Revenue Bonds
• Chapter 159 – Bond Financing
• Section 163.01(7) – Bonds Issued by Entities Created by Interlocal Agreement
• Chapter 166, Part II – Municipal Borrowing
• Section 215.43 – Financial Matters: General Provisions
• Chapter 218, Part III – Local Financial Management & Reporting
DEBT POLICY STATEMENT
Under the governance and guidance of Federal and State laws and the City’s Charter, ordinances
and resolutions, the City may periodically enter into debt obligations to finance the construction
or acquisition of infrastructure and other assets or to refinance existing debt for the purpose of
meeting its governmental obligation to its residents. It is the City’s desire and direction to assure
that such debt obligations are issued and administered in such fashion as to obtain the best long-
term financial advantage to the City and its residents, while making every effort to maintain and
improve the City’s bond ratings and reputation in the investment community.
The City may also desire to issue debt obligations on behalf of external agencies or authorities for
the purpose of constructing facilities or assets, which further the goals and objectives of City
government. In such case, the City shall take reasonable steps to confirm the financial feasibility
of the project and the financial solvency of the borrower; and, take all reasonable precautions to
ensure the public purpose and financial viability of such transactions.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 27
GENERAL DEBT GOVERNING POLICIES
The City hereby established the following policies concerning the issuance and management of
debt:
A. The City will not issue debt obligations or use debt proceeds to finance current
operations.
B. The City will utilize debt obligations only for acquisition, construction or remodeling of
capital improvement projects that cannot be funded from current revenue sources or in
such cases wherein it is more equitable to the users of the project to finance the project
over its useful life.
C. The City will measure the impact of debt service requirements of outstanding and
proposed debt obligations on single year, five, ten and twenty year periods. This analysis
will consider debt service maturities and payment patterns as well as the City’s
commitment to a pay as you go budgetary capital allocation.
SPECIFIC DEBT POLICIES, RATIOS AND MEASUREMENT
This section of the Debt Management Policy establishes the target debt policies, ratios and
measurements for the City in the following categories:
A. Measurements of Future Flexibility
B. Constraints, Ratios and Measurements
Measures of Future Flexibility
As the City periodically addresses its ongoing needs, the City Manager and the City Commission
must ensure that the future elected officials will have the flexibility to meet the capital needs of
the City. Since neither State law nor the City Charter provides any limits on the amount of debt,
which may be incurred (other than the requirement to have General Obligation debt approved in
advance by referendum); this policy establishes the following constraints, ratios, and measures.
Constraints, Ratios and Measures
The following constraints, ratios and measures shall govern the issuance and administration of
debt obligations:
Purposes of Issuance – The City will issue debt obligations for acquiring, constructing or
renovating Capital Improvements or for refinancing existing debt obligations. Projects must be
designed as public purpose projects by the City Commission prior to funding.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 28
Maximum Maturity – All debt obligations shall have a maximum maturity of the earlier of: (i) the
estimated useful life of the Capital Improvements being financed; or, (ii) thirty years: or, (iii), in
the event they are being issued to refinance outstanding debt obligations the final maturity of the
debt obligations being refinanced, unless a longer term is recommended by the Finance
Department.
Net Debt to Taxable Assess Value – The City shall strive to maintain a ratio of Net Debt to
Taxable Assessed Value of properties within the City shall not exceed 15%. The ratio of Net
Debt to Taxable Assessed Value shall be calculated by dividing the Net Debt by the taxable
assessed value of all taxable properties within the City.
Capitalized Interest (Funded Interest) – Subject to Federal and State law, interest may be
capitalized from date of issuance of debt obligations through the completion of construction for
revenue producing projects. Interest may also be capitalized for projects in which the revenue
designated to pay the debt service on the bonds will be collected at a future date, not to exceed
six months from the estimated completion of construction and offset by earnings in the
construction fund.
Bond Covenants and Laws – The City shall comply with all covenants and requirements of the
bond resolutions, and State and Federal laws authorizing and governing the issuance and
administration of debt obligations.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 29
PURCHASING POLICY
The purchasing policy is in accordance with City of South Miami Charter Article III, Section 5
(Power and Duties) and Florida Statute Chapter 287.
Purchases less than $5,000.00. Purchases of, or contracts for, materials, supplies, equipment,
improvements or services for which funds are provided in the budget, where the total amount to
be expended is not in excess of $5,000.00, may be made or entered into by the City Manager
without submittal to the City Commission and without competitive bidding. Single purchases or
contracts in excess of $5,000.00 shall not be broken down to amounts less than $5,000.00 to
avoid the requirements of this subsection. Purchases of less than $1,000.00 do not require:
− Purchase orders
− Sealed Competitive bids
Purchases of less than $5,000.00 but greater than $1,000 do require:
− A minimum of 3 written quotes from 3 different vendors unless piggybacking off an
existing governmental contract, which was part of an acceptable competitive bid process.
− An approved purchase order
− Must have been included in the original budget or received approval from the City
Manager.
Purchases more than $5,000.00 but less than $25,000.00. Purchases of or contracts for materials,
supplies, equipment, improvements or services for which funds are provided in the budget, where
the total amount to be expended is in excess of $5,000.00 but which does not exceed
$25,000.00, may be made or entered into by the City Manager with submittal to the City
Commission and without competitive bidding, but shall require that the City Manager obtain
quotes from at least three different vendors. Single purchases or contracts in excess of
$25,000.00 shall not be broken down to amounts less than $25,000.00 to avoid the requirements
of this subsection. Purchases more than $5,000.00 but less than $25,000.00 require:
− Approval by the City Manager before the expenditure is made or funds
committed.
− A minimum of 3 written quotes from 3 different vendors unless piggybacking off
an existing governmental contract which was part of an acceptable competitive
bid process
− City Commission approval
Purchases in excess of $25,000.00. Purchases in excess of $25,000.00 shall be in compliance with
the competitive bidding requirements. Purchases in excess of $25,000.00 require:
− Competitive bid process unless piggybacking off an existing governmental contract
which was part of an acceptable competitive bid process
− Purchase orders must be obtained before an expenditure is made or funds
committed and approved by the City Manager,
− City Commission approval
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 30
FUND STRUCTURE
In governmental accounting, all financial transactions are organized within several funds.
According to the National Council on Governmental Accounting, a fund is a fiscal and accounting
entity with a self-balancing set of accounts recording cash and other financial resources, together
with all related liabilities and residual equities or balances, and changes therein, which are
segregated for the purpose of carrying on specific activities or attaining certain objectives in
accordance with special regulations, restrictions or limitations.
The City of South Miami’s budget consists of 18 Funds: General Fund, Stormwater Drain Trust
Fund, Local Option Gas Tax Trust Fund, Hometown District Improvement Trust Fund, Tree
Trust Fund, People’s Transportation Tax Fund, Debt Service Fund, Capital Improvement Program
Fund, Emergency Reserve Fund, State Forfeiture Fund and Federal Forfeiture Fund. There are 7
new funds including Revenue Stabilization Fund, Grant Match Reserve Fund, Insurance Reserve
Fund, Tax Equalization Reserve Fund, Building Capital Reserve Fund, City Parks Acquisition
Development Operations and Maintenance Fund, and Parks Facility Impact Fund. “Fund” is
defined as an independent fiscal and accounting entity with a self-balancing set of accounts. Funds
are established to attain certain objectives or to simply segregate activities.
All funds, except the Stormwater Drain Trust Fund which uses the accrual basis of accounting,
utilize the modified accrual basis of accounting. For more detailed information regarding the
funds, please refer to the fund sections in this document.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 31
FUND OVERVIEW
GENERAL FUND
The General Fund is used to account for all financial resources except those required to be
accounted for in another fund. The General Fund is the major operating fund of the City of
South Miami.
STORMWATER DRAIN TRUST FUND
The Stormwater Drain Trust Fund accounts for the financial resources received and allocated on
behalf of the Stormwater Utility maintained by the City of South Miami. The fund is used to
maintain the drainage pipes and canals located within the City. This is a proprietary fund which
focuses on the determination of operating income, changes in net assets, financial position and
cash flows.
LOCAL OPTION GAS TAX TRUST FUND
Local option fuel taxes are significant revenue sources to Florida’s local governments and
represent important funding mechanisms for the provision of local transportation infrastructure.
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
On August 5, 2008, City Commission approved Ordinance 30-08-1965 establishing the
Hometown District Parking. Parking in the Hometown District must be developed and
managed primarily as an element of infrastructure critical to enhancing South Miami's tax base
through economic success of the district.
TREE TRUST FUND
Creation of the Tree Trust Fund is for the purpose of which is to acquire, protect, and to plant
trees on public property. The Tree Trust Fund shall consist of contributions in lieu of, or in
conjunction with, required replacement plantings.
PEOPLE’S TRANSPORTATION TAX FUND
The City receives a share of the one-half cent sales tax, known as the People’s Transportation
Tax, to be used for transportation services. The People’s Transportation Tax provides funding
for the People’s Transportation Plan, Municipal Component. The surtax proceeds shall only be
used for the transportation expenses.
REVENUE STABILIZATION FUND
The Revenue Stabilization Reserve Fund was established to mitigate the risk of reduced
property tax and other revenues in general. Building this fund is critical as it is the primary
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 32
source used in balancing budget request. These funds are restricted to uses related to impacts
caused by reduced tax revenues and other revenues in general.
GRANT MATCH RESERVE FUND
These funds would be restricted to uses related to grant match reserve funding, which will be
adequately projected based on realistic grant funding opportunities. These funds would be set
aside as a cash match for grant opportunities. It is beneficial in the application process for the
City to have funds that are readily identifiable as a cash match.
INSURANCE RESERVE FUND
The Insurance Reserve Fund is intended to fully meet potential insurance claim deductibles. This
reserve would be used in circumstances that would require the contribution of insurance
deductibles such as a major hurricane.
TAX EQUALIZATION FUND
Non-property tax revenue is a major portion of the City’s revenue base. The targeted amount
should equal at a minimum, 20% of budgeted non-property tax revenues. These funds can
bridge the gap between the state’s fiscal year end and the City’s fiscal year end (3 month gap) in
the event of significant state budget reduction.
BUILDING CAPITAL RESERVE FUND
The reserve target amount is based on yearly estimates to make necessary unscheduled and
anticipated repairs, and other operational issues relating to the City’s properties. These funds
are to be used specifically to address building hardening and security, and to fund unscheduled
and anticipated repairs, and other operational issues relating to the City’s properties.
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINTENANCE FUND
The South Miami residents have demonstrated a desire for parks. Funds shall be set aside and
used for acquisition; at least 15% of the Fund shall be used for park development operations and
maintenance of the City's Park System. More specifically the fund shall be for the purposes of
acquiring, developing, operating, maintaining or restoring parks, recreation facilities, cultural
facilities, green spaces, playfields, trails, community gardens, and other applicable public areas.
DEBT SERVICE FUND
The Debt Service Fund has been established in an effort to clearly identify the City’s current
Long Term Liability. The City has several loans outstanding with the Florida Municipal Loan
Council (FMLC). The council, as a subsidiary of Florida League of Cities administers the Florida
Municipal Loan Program.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 33
CAPITAL IMPROVEMENT PROGRAM FUND
The purpose of the Capital Improvement Fund is to establish and cover multi-year expenditures
of major capital projects and expenditures for all General Government programs. The adopted
capital improvement projects expenditures are identified on the Five–Year Capital
Improvement Project listing within the Capital Improvement Program section of this budget.
EMERGENCY RESERVE FUND
The City Commission adopted a policy that would restrict the use of this fund to catastrophes
and other unscheduled emergencies; and on September 2, 2001 the City Commission changed
the policy via resolution No. 145-01-11293 to provide for an Emergency Reserves Fund of no
less than 10% of the budget. The Government Finance Officers Association (GFOA) issued a
Case Study on May 2013 providing a general recommended fund balance for two specific
categories; Budget Uncertainty Reserve and Emergency Reserve. Within the Case Study, GFOA
recommends a General Fund Reserve of approximately 25%; 12.5% for each of the two specific
classifications mentioned above.
PARKS FACILITY IMPACT FUND
As a condition of the issuance of a building permit for new development, the person, firm or
corporation who or which has applied for the building permit for residential construction shall
pay to the City, the parks impact fee as set forth in the provisions of ordinance No. 14-14-2192.
Funds shall be set aside and used for land acquisition for parks; for maintaining (not including
routine maintenance), furnishing, equipping, repairing, remodeling, or enlarging of both existing
and future facilities; for construction of new parks facilities; for any architectural, engineering, legal
and other professional fees and expenses related to any such improvements; and for any
administrative costs not incurred by the fee collection process.
STATE FORFEITURE FUND
The Police Forfeiture Fund manages funds collected through the Florida Contraband Forfeiture
Act. Florida Statute 932.701 through 932.707 authorizes municipalities to seize assets, including
cash, personal property and real property used in violation of the Florida Contraband
Forfeiture Act.
FEDERAL FORFEITURE FUND
The Department of Justice Asset Forfeiture Program (the Program) is a nationwide law
enforcement initiative that removes the tools of crime from criminal organizations, deprives
wrongdoers of the proceeds of their crimes, recovers property that may be used to
compensate victims, and deters crime.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 34
FUND EXPENDITURES
The table below is a summary of the expenditures, by fund, and the difference from the previous
year. Please refer to the individual fund sections for an explanation of the change in expenditures
for each fund.
ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
General Fund
Beginning Fund Balance 7,321,194 7,984,010 9,430,193 9,430,193 5,466,856
Revenues 16,025,232 16,818,969 17,281,743 16,667,134 17,948,039
Expenditures 15,435,319 14,980,959 17,659,802 17,051,579 18,246,767
Interfund Transfers In 308,173 308,173 384,465 384,465 384,465
Interfund Transfers Out 235,270 700,000 3,963,358 3,963,358 1,627,742
Ending Fund Balance 7,984,010 9,430,193 5,473,242 5,466,856 3,924,850
Stormwater Drain Trust Fund
Beginning Fund Balance 425,298 403,697 314,705 314,705 156,137
Revenues 379,954 418,994 386,600 386,600 386,600
Expenditures 151,555 257,986 351,229 295,169 263,930
Interfund Transfers Out 250,000 250,000 250,000 250,000 250,000
Ending Fund Balance 403,697 314,705 100,077 156,137 28,807
Local Option Gas Tax Trust Fund
Beginning Fund Balance 312,009 324,522 276,999 276,999 183,708
Revenues 73,298 79,376 76,129 76,129 86,400
Expenditures 60,785 126,899 135,000 169,420 235,000
Ending Fund Balance 324,522 276,999 218,128 183,708 35,108
Hometown District Improvement Trust Fund
Beginning Fund Balance 9,250 6,250 17,250 17,250 20,305
Revenues 22,000 36,000 28,055 28,055 28,055
Interfund Transfers Out 25,000 25,000 25,000 25,000 25,000
Ending Fund Balance 6,250 17,250 20,305 20,305 23,360
Parks Facilities Impact Fund
Beginning Fund Balance 0 0 0 0 31,474
Revenues 0 0 0 31,474 0
Expenditures 0 0 0 0 0
Ending Fund Balance 0 0 0 31,474 31,474
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 35
ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
Tree Trust Fund
Beginning Fund Balance 0 15,654 4,528 4,528 4,528
Revenues 27,344 2,500 0 0 0
Expenditures 11,690 13,626 0 0 0
Ending Fund Balance 15,654 4,528 4,528 4,528 4,528
People’s Transportation Tax Fund - Transportation
Beginning Fund Balance 899,629 1,191,122 1,453,493 1,453,493 1,286,631
Revenues 365,783 387,446 345,716 377,000 424,837
Expenditures 74,290 125,075 1,480,000 543,862 1,508,000
Ending Fund Balance 1,191,122 1,453,493 319,209 1,286,631 203,468
People’s Transportation Tax Fund- Direct Transit
Beginning Fund Balance 376,586 460,700 515,782 515,782 430,682
Revenues 88,614 93,520 83,679 91,000 103,085
Expenditures 4,500 38,438 80,000 176,100 80,000
Ending Fund Balance 460,700 515,782 519,461 430,682 453,767
Revenue Stabilization Fund
Beginning Fund Balance 0 0 0 0 0
Interfund Transfers In 0 0 0 0 50,000
Expenditures 0 0 0 0 0
Ending Fund Balance 0 0 0 0 50,000
Grant Match Reserve Fund
Beginning Fund Balance 0 0 0 0 0
Interfund Transfers In 0 0 0 0 50,000
Expenditures 0 0 0 0 0
Ending Fund Balance 0 0 0 0 50,000
Insurance Reserve Fund
Beginning Fund Balance 0 0 0 0 0
Interfund Transfers In 0 0 0 0 50,000
Expenditures 0 0 0 0 0
Ending Fund Balance 0 0 0 0 50,000
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 36
ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
Tax Equalization Reserve Fund
Beginning Fund Balance 0 0 0 0 0
Interfund Transfers In 0 0 0 0 50,000
Expenditures 0 0 0 0 0
Ending Fund Balance 0 0 0 0 50,000
Building Capital Reserve Fund
Beginning Fund Balance 0 0 0 0 0
Interfund Transfers In 0 0 0 0 50,000
Expenditures 0 0 0 0 0
Ending Fund Balance 0 0 0 0 50,000
Parks Acqisition Development Operations & Maintenance Fund
Beginning Fund Balance 0 0 0 0 0
Interfund Transfers In 0 0 0 0 50,000
Expenditures 0 0 0 0 0
Ending Fund Balance 0 0 0 0 50,000
Debt Service Fund
Beginning Fund Balance 1,086,247 870,824 517,663 517,663 144,281
Revenues 876,487 871,861 874,444 874,444 865,482
Expenditures 1,241,910 1,225,022 1,247,827 6,195,826 1,162,924
Interfund Transfers In 150,000 0 0 0 153,161
Proceeds from Ref. Debt 0 0 0 4,948,000 0
Pymt to Bond Escrow Agent 0 0 0 0 0
Ending Fund Balance 870,824 517,663 144,280 144,281 0
Capital Improvement Program Fund
Beginning Fund Balance 509,751 180,112 355,314 355,314 594,439
Expenditures 414,909 424,798 1,328,439 1,117,125 1,637,000
Interfund Transfers In 85,270 600,000 1,356,250 1,356,250 1,049,581
Ending Fund Balance 180,112 355,314 383,125 594,439 7,020
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 37
ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
Emergency Reserve Fund
Beginning Fund Balance 1,688,739 1,703,605 1,717,288 1,717,288 4,426,207
Revenues 14,866 13,683 14,000 14,000 28,000
Interfund Transfers In 0 0 2,694,919 2,694,919 125,000
Interfund Transfers Out 0 0 0 0 0
Ending Fund Balance 1,703,605 1,717,288 4,426,207 4,426,207 4,579,207
ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
State Forfeiture Fund
Beginning Fund Balance 75,238 75,899 76,509 76,509 47,009
Revenues 661 610 500 500 500
Expenditures 0 0 44,000 30,000 44,000
Ending Fund Balance 75,899 76,509 33,009 47,009 3,509
Federal Forfeiture Fund
Beginning Fund Balance 1,912,228 2,012,439 2,000,223 2,000,223 1,377,342
Revenues 207,152 77,506 95,000 95,000 96,000
Expenditures 106,941 89,722 887,432 717,881 495,432
Ending Fund Balance 2,012,439 2,000,223 1,207,791 1,377,342 977,910
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 38
GOVERNMENT
Government Structure
South Miami uses a City Manager form of
government. The Commission sets the
policies and the City Manager acts as the
chief executive. According to surveys by
the International City/County Management
Association (ICMA), this form of
government has grown from 48% usage in
1996 to 55% usage in 2006. It is most
popular in cities with populations over
10,000, mainly in the Southeast and
Pacific coast areas. Commissioners are
elected to four-year terms and the Mayor
is elected to a two-year term. The Mayor
heads the meeting and previously made
appointments, with approval by the Commission, to various City Boards; however this provision
was modified on February 9, 2010 to give all Commissioners the right to appoint with consent of
the commission board. Elections are held on the second Tuesday in February in even numbered
years for the Mayor and half of the Commissioners. The Commissioner receiving the most votes
is also given the title of Vice Mayor for the first two years of the term. The next election is
scheduled for February 2016.
South Miami City Government as of February 11, 2014
∗ Mayor: Philip Stoddard, Ph.D. (Election 2016)
∗ Vice Mayor: Walter Harris (Vice Mayor until 2016, Commissioner Group IV until 2018)
∗ Commissioner Group II: Josh Liebman (Election 2016)
∗ Commissioner Group I: Gabriel Edmond (Election 2018)
∗ Commissioner Group III : Robert Welsh (Election 2016)
South Miami is a city in Miami-Dade County, Florida, United States. The population was 10,741
at the 2000 census and according to the U.S. Census Bureau for 2010 it was 11,657. State of
Florida uses Bureau of Economic and Business Research (BEBR) numbers for calculations for
budget and this number is 13,700.
South Miami is served by the Miami Metrorail at the South Miami Station. The station is in the
section US-1 and Sunset Dr., and services the surrounding South Miami neighborhood, including
South Miami Hospital and the South Miami city government offices.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 39
Tax Authorities
Taxing Authorities Set Tax Rates
The Office of the Property Appraiser is not a taxing authority, but a governmental function that is
mandated by State Law to assess the value of all properties within Miami-Dade County using
criteria set forth by Chapter 193 of the Florida Statutes. As property owners and taxpayers
consider the tax rates set by the taxing authorities, they should give close attention to tax rates
or "millage" changes of those taxing authorities. The millage or tax rates are set by the various
taxing authorities within whose jurisdiction the property is located.
The Tax Collector publishes annually all active millage (tax rates) levied by all taxing authorities.
The tax rate (millage) is set by the various authorities within whose jurisdiction the property is
located.
The taxing authorities are authorized by State Statute to levy taxes on real estate and tangible
personal property to fund their operations and services as provided by their annual budgets. The
tax rate is determined by dividing the taxing authority's proposed budget using property taxes by
the total taxable value of all non-exempt property within their taxing district; reference the
following formula:
Taxing Authority's Proposed Budget
Tax Rate (Millage) = -------------------------------------------------------------------------------
Total Taxable Value Of ALL Property (After Exemptions)
Tax Limitations on County Commission and Cities
By Special Act of the Florida Legislature (Laws of Florida Chapter 74-430 House Bill No. 4173),
municipal taxing authorities are limited to a maximum 10% increase in the amount of revenues
that can be raised in comparison to the prior year.
The Millage Rates of the Taxing Authorities
When the total taxable value (the total assessed value of all individual properties in the City
added together after exemptions) of the tax roll increases from one year to the next year, the
Taxing Authorities (County Commission, Municipalities, School Board, etc.) are required by State
Law to consider their budget with a roll-back of the millage rate to a rate which will generate the
same revenue as in the previous year; reference hypothetical example of annual roll-back
procedure below.
The Property Appraiser is responsible for certifying to each taxing authority the annual taxable
value. Each taxing authority then must compute a roll-up or a roll-back millage rate and a
proposed millage. The "roll-back millage" rate is the millage rate, or tax rate that the Taxing
Authorities must use as a basis for computing any increase in their annual budgets. Usually, this
millage rate is lower than the preceding year's tax rate. The value increase in the tax base is due
to re-assessments and new construction in the prior year. However, new construction is not
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 40
permitted by Florida Law to be used to calculate the roll-back millage. If the total taxable value
(as defined) decreases, the Taxing Authorities are entitled to an upward change of the "roll-back"
in the tax millage rate in order to maintain the same level of revenue as the preceding year as the
starting point for any budget increases.
The term "roll-back" is used to describe the economic conditions of total taxable value in the
prior year and the amount of monies raised by ad-valorem taxes. It does not relate to the rate of
change in the millage.
With the millage roll-back rate, the taxing authorities will realize exactly the same amount of
revenue as the preceding year. If they decide to raise the millage rate above the rolled-back rate,
it usually means that the cost of government operations has increased, usually as a corollary to
inflation or the cost of living, or that new public service programs have been added to their
budgets. The effect of the millage rolled-back on your property taxes will appear on your "Truth
In Millage Notice" (TRIM) each year in Column 3. By referring to your Notice, you will also note
that Column 1 indicates the previous year's taxes and Column 2 indicates the proposed increase
or decrease in tax dollars if the proposed budget is adopted.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 41
CITY HISTORY
Known as “The City of Pleasant of Living,” this proud community has a diverse population and a
history of accomplishments stretching back to its earlier pioneer days. It has overcome adversity
and shown a resilience and determination that make it one of South Florida’s more remarkable
cities.
It began as a settlement named Larkins, after Wilson A. Larkin, who
established a post office and trading post with that name in 1898 at the east
end of Sunset Drive at Ingraham Highway. The settlement already had a
school building erected two years earlier by A. H. Ramsey and John
Burtashaw, and in the next few years more families began moving into the
area.
Much of the business in the earlier settlement was geared toward farming
supplies and services, and when Henry Flagler’s railroad grew south from
Miami in 1903, it passed to the west of Larkins. The people of the settlement
began relocating the center of their business district toward the train depot
at today’s intersection of US1 and Sunset Drive. Real estate developers were
already beginning to profile for plats of subdivisions in 1914 and by 1917
phone service came to Larkins.
After the fantastic real estate
boom of 1925 and with a population of 3000
residents, area leaders decided to incorporate as
the Town of South Miami on March 2nd, 1926. W.
A. Foster was elected Mayor and a storeroom
was rented for $10 a month as Town Hall.
The year 1926 saw the first incoming class of
freshmen at the newly chartered University of
Miami campus, which abuts the City of South Miami eastern boundary along Red Road (SW 57th
Avenue). Also founded with a university theme that same year was the Cambridge Lawns
neighborhood of South Miami, situated just 0.7 miles from the university campus. The
neighborhood's Cambridge Lawns Historic District, some 30 homes in the Tudor Revival and
Mediterranean revival style completed in 1928, were granted historic recognition by the City of
South Miami in 2005.
In June of 1926 the Florida Power & Light Company was granted a 30 year franchise to operate
there, the task of paving streets and other projects began in earnest, and the volunteer fire
department was established. A few months later in September, the terrible 1926 hurricane struck
the community, inflicting severe damage to the homes and businesses in the fledgling Town of
South Miami. It took great determination and strength of character to rebuild.
On June 24th, 1927 the Town of South Miami officially became the City of South Miami and a new
Charter was approved.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 42
In 1933, the original six square miles of South Miami were reduced to just over three square
miles due to an effort to reduce municipal responsibilities. The City's size was reduced again in
1937, and many of the northern City residents sued to get out of the City. This is why the City of
South Miami has the most irregular boundaries of any City in Miami-Dade County today.
In 1935, the first bus franchise for the City streets was granted and the Sylva Martin Building, later
named in honor of the City Clerk for 30 years, was constructed. In 1937 the tax roll for the
entire City was $614,282 (less $106,492 in Homestead exemptions). In the 1940’s the population
of South Miami was 2600 and African Americans represented 50 percent of the population.
In 1946, Consumers Water Company was given the right-of-way to lay
pipes so that water would be available for the Fuchs Bakery, later to
become Holsum Bakery. Fuchs Park, located at US1 and 80th St, was
named after the founder of the bakery, Charles Fuchs, a German
immigrant.
On February 22nd, 1960 South Miami Hospital officially opened its
doors just off US1 and 62nd Ave. The 100–bed building included a
pharmacy, emergency room, cafeteria, private offices, an X-ray
department and laboratory. Today South Miami Hospital has over 440
beds and over 17,000 admissions each year.
Growing urbanization was booming in the 70’s and 80’s. After 48
years, the Holsum Bakery outgrew their home on Red Road and US1
and moved to Medley. The Bakery Centre was developed in its place
and Metrorail was being built. In 1983 South Miami was the only station on the route that had a
viable downtown area in the proximity to
the station.
The City Commission established the South
Miami Community Redevelopment Agency
in September 1997. The goals of the
Agency are to achieve meaningful physical
improvement while providing economic
development tools and other means of
achieving long-term community
sustainability.
In 2001 the City of South Miami was awarded the All-America City Award, which is given by the
National Civic League annually to ten cities in the United States. This award is the oldest
community recognition program in the nation and recognizes communities whose citizens’ work
together to identify and tackle community-wide challenges and achieve uncommon results.
Through all these years, the City of South Miami preserved its hometown feel and the residents
are proud to call it - The City of Pleasant Living.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 43
COMPREHENSIVE PLANNING
Comprehensive planning is a term used to describe a process that determines community goals
and aspirations in terms of community development. The outcome of comprehensive planning is
the Comprehensive Plan, which dictates public policy in terms of land use, transportation, utilities,
recreation, and housing. Comprehensive plans encompass large geographical areas, a broad range
of topics, and cover a long-term time horizon.
Chapter 163, Part II of the Florida Statute (F.S.), provides that each local government shall have
the power and responsibility to plan for their future development and growth; to adopt and
amend comprehensive plans, or elements to guide their future development and growth; to
implement adopted or amended comprehensive plans by the adoption of appropriate land
development regulations; and to establish, support, and maintain administrative instruments and
procedures to carry out the provisions and purposes of this act.
Comprehensive Planning Process
Comprehensive Planning follows a typical planning process which consists of eight different steps.
By following this process, we are able to determine a wide range of interconnecting issues that
affect the City and surrounding urban area.
Identifying issues; Stating goals; Collecting data; Evaluating alternatives; Preparing the
plan; Creating implementation policies; Adopting a plan; and Implementing and
monitoring the plan.
The City’s adopted Comprehensive Plan consists of eight elements that constitute the major
objective of the planning process. As required by Chapter 163, F.S., the elements of the
comprehensive plan shall be consistent, and the Comprehensive Plan shall be financially feasible.
Financial feasibility is determined using professionally accepted methodologies and applies to the
5-year planning period, except in the case of a long-term transportation or school concurrency
management system, in which case a 10-year or 15-year planning period would be applied. It is
also required that the Comprehensive Plan contain a capital improvements element designed to
consider the need for and the location of public facilities in order to encourage the efficient use of
such facilities.
Chapter 1, Future Land Use Element
The Future Land Use Plan is part of a policy developed to guide the future social and economic
growth of the City of South Miami. The City Commission in compliance with the State of Florida
Local Government Comprehensive Planning Act adopted the Plan. The official Future Land Use
Plan indicates the appropriate land uses in the City of South Miami. The City of South Miami
Comprehensive Plan is the supporting document, which explains the planning policies used in
producing the patterns shown on the Future Land Use Plan and Map.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 44
The Difference Between Land Use and Zoning
Future Land Use designations indicate the intended use category and development density for a
particular area. Zoning Districts more specifically define allowable uses and contain the design and
development guidelines for these intended uses. Although there are various Zoning Districts
which may be allowed within a particular Future Land Use designation, no Zoning District can be
allowed for an area if it conflicts with the Future Land Use designation for that area
The Future Land Use Element was revised to address development and redevelopment pressures
including: compatibility between buildings; concerns about the massing and structures
(density/intensity standards, lot coverage and height); development impacts on neighborhoods;
the need for revised or additional land use and zoning districts; the need to redevelop in certain
areas and neighborhoods; and better coordination between transportation and land use.
Chapter 2, Transportation Element
The Transportation Element is designed to address traffic congestion issues which include the
need to reduce excessive through traffic in certain areas; the need for updated bicycle and
pedestrian plans; the provision of adequate parking; and the need to determine the ultimate
capacity of the transit/rail system.
Chapter 3, Housing Element
The Housing Element includes goals established by the City’s Affordable Housing Advisory
Committee and redevelopment issues related to housing are addressed through amendments
that recognize the City’s role in expanding housing choices and options for existing and future
residents. Additionally, amendments were included that reflect the affordable housing and other
programs being implemented through the City’s Community Redevelopment Agency.
Chapter 4, Infrastructure Element
The Infrastructure Element addresses the current and future public infrastructure needs of the
City to ensure public health, safety and quality of life. As with each element, amendments to the
policies to correct inefficiencies are periodically made.
Chapter 5, Conservation Element
The Conservation Element was recently revised to implement the latest Best Management
Practices to protect, restore and enhance the natural features of the City.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 45
Chapter 6, Recreation and Open Space Element
The Recreation and Open Space Element addresses parks and recreation issues, such as the
City’s desire to conduct a comprehensive Recreation and Open Space Master Plan to be used as
a mechanism to assist the City in its efforts to meet the recreational needs of existing and future
residents. Other amendments address the need to evaluate the feasibility of instituting an impact
fee and to revise the Level of Service Standard for recreation and open space.
Chapter 7, Intergovernmental Coordination Element
The Intergovernmental Coordination Element is designed to further the City’s coordination and
communication procedures for resolving issues of mutual interest with other local governmental
entities, which may arise from the implementation of the Comprehensive Plan. The City
continues to work with Miami-Dade County in support of the 2003 Inter-local Agreement for
Public School Facility Planning.
Chapter 8, Capital Improvement Element
The Capital Improvement Element reinforces the relationship and linkage between the
Comprehensive Plan. The Capital Improvements Program recognizes that South Miami is a
diverse, full service community with both residential and non-residential land uses and
neighborhoods. Additionally, an amendment was included to address impact fees as a potential
mechanism for ensuring the City’s ability to provide key infrastructure and services at adopted
Levels of Service through the planning period.
Legislative Changes
On June 2, 2011, changes to The Community Planning Act by the State Legislature and Governor,
known as HB 7202, removed several of the provisions previously required by Chapter 163, F.S.
Concurrency is a system in which the public facilities and services necessary to maintain the
adopted level of service standards are also available, concurrently, with new development.
Written reports issued by concurrency review agencies (City of South Miami) summarize existing
and anticipated levels of service for those public services and facilities which may be potentially
affected by a proposed development, subject to a request for development order. The
concurrency report analyzes whether public facilities and services meet or exceed the standards
established in the Capital Improvements Element of the Comprehensive Plan, and whether the
requested development order, if approved, would result in a reduction in the level of the service
for affected public services and facilities, below the level of service standards provided in the
Comprehensive Plan.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 46
CITY OVERVIEW
BASED ON THE 2010 CENSUS
Quick Facts 2010 Census
Population: 11,657
State: Florida
Metro Area: Miami-Fort Lauderdale-
Miami Beach Metro Area
County: Miami-Dade County
City: South Miami
As per Bureau of Economic & Business Research (BEBR) at
UF, the City Population for FY 2015 is 13,623. This is the
number which will be used for State Revenue Sharing
calculations.
Number % in Total Population % Change 2000-2010
Category Total Male Female Total Male Female Total Male Female
Total 11,657 5,721 5,936 100 49.08 50.92 8.53 10.68 6.53
Median Age 36.7 34.8 38.7 N/A N/A N/A N/A N/A N/A
• 16 and Over 9,579 4,643 4,936 82.17 39.83 42.34 N/A N/A N/A
• 18 and Over 9,303 4,499 4,804 79.81 38.59 41.21 12.07 14.13 10.21
• 21 and Over 8,622 4,167 4,455 73.96 35.75 38.22 8.15 N/A N/A
• 62 and Over 1,851 780 1,071 15.88 6.69 9.19 7.18 N/A N/A
• 65 and Over 1,520 621 899 13.04 5.33 7.71 3.83 9.91 0
Category Number
% in Total
Housing
Units
% Change
2000-2010
Total housing units 5,174 100 16.09
Total: Occupied housing units 4,699 90.82 9.25
Owner-occupied housing units 2,573 49.73 -3.74
Renter-occupied housing units 2,126 41.09 30.59
Population in occupied housing units: Owner-occupied housing units 7,052
Population in occupied housing units: Renter-occupied housing units 4,507
Occupied housing units Average household size: Owner-occupied 2.7
Occupied housing units Average household size: Renter-occupied 2.1
Average household size 2.46
Average family size 3.16
Information provided above was obtained at http://www.ledgerdata.com/census/florida/south-miami-city/67550
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 47
CITY OF SOUTH MIAMI ORGANIZATIONAL CHART
City of South Miami
Residents
Mayor &
Commission
City
Clerk
City
Manager
Finance Department
Procurement
Division
Parking
Division
Management
Information System
Office
Building Department Public Works
Department
Office of the
Director
Streets &
Landscaping
Maintenance
Division
Equipment
Maintenance
Division
Building Maintenance
Division
Solid Waste Division
Engineering &
Construction
Parks & Recreation
Department
Community Center
Landscape (Parks)
Maintenance
Division
Community Pool
Tennis
Planning & Zoning &
Sustainability
Department
Police Department
Personnel Division Code Enforcement
Division
City
Attorney
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 48
POSITIONS BY DEPARTMENT/DIVISION
POSITIONS BY DEPARTMENT
BUDGETED
FY 2012
BUDGETED
FY 2013
BUDGETED
FY 2014
BUDGETED
FY 2015
PROPOSED
FY 2016
CITY CLERK
Full Time City Clerk 1 1 1 1 1
Deputy Clerk II 1 1 1 1 1
Deputy Clerk 0 0 1 1 1
City Clerk Total 2 2 3 3 3
CITY MANAGER
Full Time City Manager 1 1 1 1 1
Assistant City Manager 0 0 1 1 1
Executive Administrative Asst. 1 1 1 1 1
Special Events Coordinator 0 0 1 0 0
Communications Receptionist 0 0 0 0 0
Grants Coordinator 1 1 0 0 0
Full Time Total 3 3 4 3 3
Part Time Office Support 2 2 0 0 0
Public Information Coordinator 0 1 0 0 0
Part Time Total 2 3 0 0 0
City Manager Total 5 6 4 3 3
PROCUREMENT DIVISION
Full Time Purchasing Manager 1 1 1 1 1
Procurement Specialist 0 0 0 0 1
Central Services Specialist II 1 1 1 1 0
Full Time Total 2 2 2 2 2
Part Time Procurement Specialist 1 0 0 0 0
Office Support 0 1 0 0 0
Part Time Total 1 1 0 0 0
Central Services Total 3 3 2 2 2
PERSONNEL DIVISION
Full Time Personnel Division Director 0 0 0 0 1
Human Resources Director 1 1 1 1 0
Personnel Generalist 0 0 0 0 1
Human Resource Generalist 1 1 1 1 0
Office Support 1 1 1 0 1
Personnel Division Total 3 3 3 2 3
FINANCE DEPARTMENT
Full Time Chief Financial Officer 1 1 1 1 1
Office Manager 1 1 1 1 1
Senior Accountant 0 0 0 0 1
Accts Receivable Technician 1 0 0 0 0
Accounts Payable Technician 1 0 0 0 0
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 49
POSITIONS BY DEPARTMENT
BUDGETED
FY 2012
BUDGETED
FY 2013
BUDGETED
FY 2014
BUDGETED
FY 2015
PROPOSED
FY 2016
Junior Accountant 1 2 2 2 1
Grants Coordinator 0 0 1 1 0
Full Time Total 5 4 5 5 4
Part Time Assistant Finance Director 1 0 0 0 0
Office Support 0 1 1 1 2
Junior Accountant 1 1 1 1 0
Part Time Total 2 2 2 2 2
Finance Department Total 7 6 7 7 6
BUILDING DEPARTMENT
Full Time Building Official/Director 1 1 1 1 1
Chief Building Inspector 1 1 1 1 1
Permits Coordinator 2 2 2 2 2
Full Time Total 4 4 4 4 4
Part Time Chief Mechanical Inspector 1 1 1 1 1
Chief Electrical Inspector 1 1 1 1 1
Chief Plumbing Inspector 1 1 1 1 1
Chief Structural Inspector 1 1 1 1 1
Part Time Total 4 4 4 4 4
Building Total 8 8 8 8 8
PLANNING DEPARTMENT
Full Time Planning Director 1 1 1 1 1
Principal Planner/ERPB 1 0 0 0 0
Sr. Planner/Zoning Admin 0 1 1 1 1
Permit Facilitator 1 0 0 0 0
Zoning Review Coordinator 0 1 1 1 1
Records Clerk II 1 1 0 0 0
Planning Assistant 0 0 1 0 1
Office Support 0 0 0 1 1
Full Time Total 4 4 4 4 5
Part Time Planning Assistant 1 1 0 0 0
Part Time Total 1 1 0 0 0
Planning Total 5 5 4 4 5
CODE ENFORCEMENT
Full Time Code Enforcement Manager 1 1 0 0 0
Senior Code Enforcement Officer 1 1 1 1 1
Code Enforcement Officers I/II 1 1 1 1 1
Code Enforcement Officers I 1 1 1 1 1
Local Business Tax Comp Officer 1 1 1 1 1
Special Events Coordinator 1 1 1 1 0
Administrative Secretary 0 0 0 0 0
Full Time Total 6 6 5 5 4
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 50
POSITIONS BY DEPARTMENT
BUDGETED
FY 2012
BUDGETED
FY 2013
BUDGETED
FY 2014
BUDGETED
FY 2015
PROPOSED
FY 2016
Part Time Office Support 1 1 0 0 1
Part Time Total 1 1 0 0 1
Code Enforcement Total 7 7 5 5 5
PW - BUILDING MAINTENANCE
Full Time Lead Worker 1 0 0 0 0
Lead Worker II 2 1 1 1 1
Maintenance Worker II 4 1 1 1 1
Full Time Total 7 2 2 2 2
Part Time Maint. Worker II 1 0 0 0 0
Part Time Total 1 0 0 0 0
PW - Bld Maint Total 8 2 2 2 2
PW - SOLID WASTE
Full Time Superintendent 0 0 1 1 0
Garbage Collection
Auto Equipment Operator 4 0 0 0 0
Heavy Equipment Operator (1 Funded by SW) 3 7 7 6 6
Lead Worker II 0 0 1 1 1
Trash Collection
Auto Equipment Operator 1 0 0 0 0
Waste Collection Driver 2 3 2 2 3
PW- Solid Waste Total 10 10 11 10 10
PW - STREETS
Full Time Superintendent of Maintenance 0 0 0 0 1
Superintendent Street/Landscape 1 1 0 0 0
Lead Worker II 1 1 0 0 0
Maintenance Worker I 0 1 1 2 3
Maintenance Worker II 4 4 6 4 3
Waste Collection Driver 0 0 0 1 0
Full Time Total 6 7 7 7 7
Part Time Maint. Worker I Summer 1 0 0 0 0
Maintenance Worker I 0 1 0 0 0
Part Time Total 1 1 0 0 0
PW - Streets Maint Total 7 8 7 7 7
PW - MOTOR POOL
Full Time Motor Pool Supervisor 1 1 1 1 1
Auto Mechanic 2 2 2 2 2
PW - Motor Pool Total 3 3 3 3 3
PW - OFFICE OF DIRECTOR
Full Time Public Works Director 0 0 0 1 1
Chief Superintendent 1 1 1 0 0
Administrative Assistant 1 2 1 1 1
Administrative Assistant I 1 0 1 0 0
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 51
POSITIONS BY DEPARTMENT
BUDGETED
FY 2012
BUDGETED
FY 2013
BUDGETED
FY 2014
BUDGETED
FY 2015
PROPOSED
FY 2016
Administrative Secretary 0 0 0 1 0
Office Support 0 0 0 0 1
PW - Office of Director Total 3 3 3 3 3
PW - ENG & CONST
Full Time Project Manager 1 1 1 1 1
GIS Coordinator II 1 0 0 0 0
Project Coordinator 1 0 0 0 0
Associate Project Engineer 0 1 1 1 1
PW - Eng. & Const. Total 3 2 2 2 2
POLICE DEPARTMENT
Full Time SWORN
Chief of Police 1 1 1 1 1
Assistant Chief of Police 0 0 0 0 1
Majors 2 2 2 1 0
Captains 0 0 0 2 2
Lieutenants 4 4 4 3 3
Sergeants 7 7 7 7 7
Officers/Detectives 36 35 35 37 37
Training Officer 0 1 1 1 1
CIVILIAN EMPLOYEES
Department Head Secretary 1 2 1 1 1
Administrative Assistant 1 0 1 1 1
Crime Analyst/Comm. Supvr. 1 1 1 0 0
Communications Manager 0 0 0 1 1
Communications Officers 6 6 6 6 6
Full Time Total 59 59 59 61 61
Part Time Public Service Aids 0 0 0 0 0
Part Time Total 0 0 0 0 0
Police Total 59 59 59 61 61
PARKS & REC DEPARTMENT
Full Time Parks & Recreation Director 1 1 1 1 1
Asst. Parks & Rec Director 1 1 1 1 1
Administrative Assistant 0 0 0 0 1
Special Events Coordinator 0 0 0 0 1
Administrative Assistant II 1 1 1 1 0
Recreation Supervisor II 0 0 0 0 0
Senior Site Manager 1 1 1 1 1
Administrative Secretary 0 0 0 1 0
Recreation Leader 2 2 2 1 0
Full Time Total 6 6 6 6 5
Part Time Recreation Aide (PT) 1 1 1 0 0
Instructors (Grant Funded) 0 0 0 0 0
Part Time Total 1 1 1 0 0
Parks & Recreation Total 7 7 7 6 5
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 52
POSITIONS BY DEPARTMENT
BUDGETED
FY 2012
BUDGETED
FY 2013
BUDGETED
FY 2014
BUDGETED
FY 2015
PROPOSED
FY 2016
LANDSCAPE MAINTENANCE
Full Time Superintendent II 0 0 0 0 0
Landscape Supervisor 1 1 1 1 1
Lead Worker 2 1 1 1 1
Maintenance Worker I 0 2 2 2 2
Maintenance Worker II 3 1 1 1 1
Maintenance Worker III 1 1 1 1 1
Full Time Total 7 6 6 6 6
Part Time Maint. Worker I Summer 0 0 0 0 0
Part Time Total 0 0 0 0 0
Landscape Maint Total 7 6 6 6 6
COMMUNITY CENTER
Full Time Recreation Supervisor II 1 1 1 2 2
Parks and Recreation Site Mgr. 0 0 0 0 0
Recreation Supervisor I 0 0 0 0 0
Recreation Leader 4 3 3 3 3
Full Time Total 5 4 4 5 5
Part Time Recreation Leader (PT) 1 5 5 3 3
Recreation Aide (PT) 11 11 14 11 11
Instructors (Grant Funded) 3 3 4 4 4
Summer Recreation Aide Seasonal (PT) 8 8 8 8 8
Part Time Total 23 27 31 26 26
Community Center Total 28 31 35 31 31
COMMUNITY POOL
Full Time Recreation Supervisor II 0 0 0 0 0
Full Time Total 0 0 0 0 0
Part Time Pool Supervisor 0 0 1 0 0
Life Guard 0 0 5 5 5
Part Time Total 0 0 6 5 5
Community Pool Total 0 0 6 5 5
TENNIS
Full Time Tennis Operations Supervisor 0 0 0 0 1
Maintenance Worker 1 0 0 0 0 1
Full Time Total 0 0 0 0 2
Part Time Recreation Aide (PT) 0 0 0 0 3
Part Time Total 0 0 0 0 3
Tennis Total 0 0 0 0 5
TOTAL Full Time Total 135 128 131 133 134
Part Time Total 37 41 44 37 41
Grand Total 172 169 175 170 175
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 53
CAPITAL IMPROVEMENT PROGRAM
5-YEAR PLAN
In an effort to comply with Florida Statute 163.3177 required and optional elements of
Comprehensive Plan, the Capital Improvements Element must be reviewed on an annual basis and
modified as necessary in accordance with s. 163.3187 or s. 163.3189 in order to maintain a
financially feasible 5-year schedule of capital improvements. The City of South Miami Capital
Budget is updated annually as part of the budgeting process. Capital improvement projects are
defined as projects that are self-contained and that will usually be constructed or purchased as a
unit.
The City of South Miami uses Government Accounting Standards Board (GASB) 34 Guidance in
defining capital assets and depreciation.
Governmental Entities with Revenues between $10 and $100 million
Item Tracking and
Inventory
Capitalize and
Depreciate
Land $1 Capitalize only
Land Improvements $1 $25,000
Building $1 $50,000
Building Improvements $1 $50,000
Construction in Progress $1 Capitalize only
Machinery and Equipment $1,000 $5,000
Vehicle $1,000 $5,000
Infrastructure $50,000 $250,000
Intangibles N/A $25,000
A Capital Improvement generally includes only those items constructed or purchased that have a
useful life extending beyond a five (5) year period following their acquisition or purchase.
Normally, Capital Improvements involve a cost in excess of $5,000 or involve the acquisition or
disposal of land regardless of cost. Minor recurring annual expense items, including routine
maintenance and repairs, excluded. All projects that are financed from bond funds are included.
Similarly, preliminary engineering studies for such infrastructure improvements as the design of
improvements are generally itemized as capital expenditure items due to their significant cost and
impact of the Capital Improvement Program.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 54
CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN
PROJECT DESCRIPTION SOURCE FY 15 Estimated
Expenses FY 16 FY17 FY 18 FY 19 FY 20
TRAFFIC CALMING
Pinecrest Villas/ Snapper Creek Traffic Calming - Construction
(Between 62 AVE, 80 ST & US 1; Between 80 ST to 87 ST, From 57
AVE to 62 AVE)
PTP 150,000 150,000
Twin Lakes/Bird Estates Traffic Calming - Construction
(Between 61 AVE & 64 AVE, From 40 ST to 44 ST; Between 56 ST to
64 ST, From 62 AVE to 67 AVE)
PTP 175,000 175,000
Mango Terrace\Traffic Calming - Construction
(Between 67 AVE and 69 AVE, From 72 ST to 80 ST) LOGT 140,000 60,000
Manor Lane Traffic Calming - Construction
(Between 72 ST and US 1, from 63 AVE to 67 AVE) PTP 100,000 38,000
Cocoplum Traffic Calming - Construction
(SW 62 AVE & SW 67 AVE, From SW 64 ST & SW 72 ST) PTP 150,000
60 Avenue Traffic Calming Devices (Between 56 ST and 61 ST) CIP 35,000 35,000
ROADWAY & DRAINAGE IMPROVEMENTS
Citywide Drainage Improvements SWDTF 100,000 150,000 150,000 150,000 150,000
Twin Lakes Roadway & Drainage Improvements - Construction
SWDTF 91,500 61,500
LOGT 60,000 40,530 100,000
DEP 85,000
PTP 60,000
42 Street Drainage Design and Roadway Reconstruction SWDTF 50,000 19,440
PTP 85,000 85,000
78 Street & 63 Avenue Drainage & Roadway Reconstruction SWDTF 50,000 50,000
PTP 85,000 86,762
Citywide Roadway & Drainage Phase 6 - Construction
Part 1: SW 74 Terrace (58 AVE to 59 AVE)
LOGT 45,000
PTP 155,000
ROAD INFRASTRUCTURE
South Miami Intermodal Transportation Plan - Design PTP 100,000
South Miami Intermodal Transportation Plan - Construction PTP 125,000
South Miami Intermodal Transportation Plan - Contingency PTP 225,000 100,000 75,000 75,000 75,000
SW 64 Street Bike Lane and Road Improvements CDBG 336,000
PTP 84,000
Citywide Street Resurfacing Program (Various locations) LOGT 60,000 31,530 40,000 60,000 60,000 60,000 60,000
PTP 20,000
Citywide Sidewalk Repairs PTP 40,000 38,000 80,000 40,000 40,000 40,000 40,000
Citywide Street Improvements LOGT 25,000 16,890 50,000 25,000 25,000 25,000 25,000
60 Place Road Resurfacing (Between 40 & 44 ST) PTP 50,000 50,000
61 Avenue Roadway Improvement (Between 40 & 44 ST) PTP 95,000
62 Avenue Design and Roadway Reconstruction (85 ST to 70 ST) TAP* 480,000
PTP 270,000 120,000
Road Resurfacing - SW 58 ST (62 PL to 62 AVE) PTP 42,000
Road Resurfacing - SW 66 AVE & SW 50 TR (51 TR to 67 AVE) PTP 53,000
Road Resurfacing - SW 78 ST ( 62 AVE to 63 AVE) PTP 52,000
Road Resurfacing - SW 81 ST (62 AVE to 60 AVE) PTP 47,000
Road Resurfacing - SW 59 PL (74 ST to 76 ST) PTP 52,000
Road Resurfacing - SW 61 ST (62 PL to 62 AVE) PTP 40,000
Road Resurfacing - SW 66 ST (67 AVE to 66 CT) PTP 75,000
Road Resurfacing - SW 68 AVE (72 ST to 76 TR) PTP 45,000
Road Resurfacing - SW 79 ST (63 PL to 59 AVE) PTP 150,000
Road Resurfacing - SW 76 TR (69 AVE to 67 AVE) PTP 90,000
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 55
PROJECT DESCRIPTION SOURCE FY 15 Estimated
Expenses FY 16 FY17 FY 18 FY 19 FY 20
PARKS
Fuch's Park Playground, Bathroom & Minor Renovations FRDAP 50,000 50,000
Citywide Parks Improvement CIP 100,000 100,000 100,000 100,000 100,000 100,000 100,000
Citywide Parks Master Plan CIP 125,000 129,450
Citywide Parks Master Plan - Improvements CIP 100,000 100,000 100,000 100,000 100,000
Palmer Park: Concession Stand Renovation CIP 50,000 50,000
Brewer Park: Replace Playground Equipment, Water Fountain CIP 80,000 69,000
Dante Fascell: Construct 2 Playground Structures CIP 100,000 85,000
Marshall Williamson: Convert Tennis Court to Full-Court Basketball &
Install Outdoor Fitness Equipment CIP 35,000
Murray Park Playground Equipment CIP 75,000 65,000 150,000
Underline Project Linear Park & Trail CIP 25,000 25,000
Gibson Bethel CC - Air Conditioning CIP 40,000
Gibson Bethel CC. - Fitness Equipment Replacement CIP 105,000
Gibson Bethel CC - Fitness Rubber Floor Carpet CIP 16,000
Gibson Bethel CC - Carpet Tile Replacement - Second Level CIP 22,000
Gibson Bethel CC - 28 High Definition Security Cameras CIP 50,000
Dante Fascell Park - Outdoor Fitness Equipment FRDAP 50,000
Dante Fascell Park - Tennis Court Resurfacing CIP 87,000
Dante Fascell Park - Installation of New Drainage System (Tennis
Courts) CIP 30,000
Marshall Williamson Park/Convert Tennis Courts to Multipurpose
Courts CIP 65,000
Murray Park Aquatic Center - Shade Awning CIP 50,000
Palmer Park - Playground Structure Replacement (2-5 Year Olds) FRDAP 50,000
FLEET REPLACEMENT
7 Police Vehicles and Equipment CIP 272,000 272,000 272,000 272,000 272,000 272,000 272,000
Tactical Van and Equipment LEFTF 70,000 70,000
Hybrid Administrative Vehicle- Building Department CIP 25,000
Hybrid Administrative Vehicle- Parking Division for LPR CIP 25,000
Trash Truck CIP 150,000
Garbage/ Trash Truck CIP 380,000
Trash Crane CIP 250,000
Tractor CIP 10,000
CITY FACILITIES
Police Parking & Fueling Facility Improvements LEFTF 400,000 160,449
Public Works Reroof of Main Facility CIP 18,000 11,800
City Facilities ADA Improvement ADA 30,000 30,000 15,000
MISCELLANEOUS
Citywide Sewer Upgrades - Design GOB 200,000 113,850 700,000 300,000
Police Infrared Camera LEFTF 14,000
Citywide Replacement of Directional Street Signs & Posts PTP 150,000 150,000 150,000 150,000 150,000 150,000 150,000
Transit Improvements PTP 80,000 176,100 80,000 80,000 80,000 80,000 80,000
Citywide Landscaping Program TTF 15,000 15,000 15,000 15,000
Downtown Lighting CIP 150,000 148,506
MIS Virtualization Project CIP 77,189 77,189
Street Line Parking Infrastructure CIP 101,250
City Welcome Signs CIP 25,000 46,230 100,000
Miscellaneous Infrastructure Improvements CIP 40,000 32,950
Tree Planting CIP 20,000 5,000 40,000 20,000 20,000 20,000 20,000
Seawater Rising Study SWDTF 11,000 15,000 15,000
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 56
PROJECT DESCRIPTION SOURCE FY 15 Estimated
Expenses FY 16 FY17 FY 18 FY 19 FY 20
MISCELLANEOUS (CONT)
New Pay Stations CIP 30,000 50,000 50,000 50,000 50,000
Citywide Striping CIP 40,000
Orchids CIP 5,000
Trash Pads (25 Pads) CIP 25,000
Rubber Mulch for Tree Grates - Downtown Area CIP 45,000
Pedestrian Crosswalk w/ Flashing Beacons - Sunset Dr. Downtown
Area CIP 60,000
Sidewalk Widening along Sunset Dr. (From SW 57 AVE & SW 58 AVE) CIP 0 150,000 150,000
TOTAL CAPITAL IMPROVEMENTS BY YEAR 4,125,939 2,545,176 5,220,000 1,864,000 1,817,000 1,227,000 1,387,000
* Pending TAP grant approval.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 57
CAPITAL IMPROVEMENT PROGRAM (CONT)
5-YEAR PLAN
CAPITAL IMPROVEMENT PLAN FUND SUMMARY
CODE SOURCE OF FUNDS FY 15
Estimated
Expensed FY 16 FY 17 FY 18 FY 19 FY 20
ADA American Disability 30,000 30,000 15,000 0 0 0 0
CIP Capital Improvement Fund 1,328,439 1,117,125 1,637,000 732,000 972,000 442,000 767,000
CDBG Comm. Development Block Grant 0 0 336,000 0 0 0 0
FDEP FL Department of Environmental Protection 85,000
FRDAP FL Recreation Dev. Assistance Program 50,000 50,000 100,000 0 0 0 0
GOB MDC General Obligation Bond 200,000 113,850 700,000 300,000 0 0 0
LEFTF Law Enforcement Forfeiture Trust Fund 470,000 230,449 14,000 0 0 0
LOGT Local Option Gas Tax 285,000 148,950 235,000 85,000 85,000 85,000 85,000
PTP People Transportation Plan 1,560,000 623,862 1,588,000 582,000 595,000 535,000 370,000
SWDTF Stormwater Drain Trust Fund 202,500 145,940 115,000 150,000 150,000 150,000 150,000
TAP Transportation Alternatives Program* 0 0 480,000
TTF Tree Trust Fund 0 0 0 15,000 15,000 15,000 15,000
TOTAL CIP BY YEAR 4,125,939 2,545,176 5,220,000 1,864,000 1,817,000 1,227,000 1,387,000
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 58
CAPITAL IMPROVEMENT PROGRAM
DESCRIPTIONS
Fiscal Year 2015/2016 – 2019/2020
DRAINAGE IMPROVEMENTS
The Stormwater Master Plan (SMP), completed in 2012, is a citywide study evaluated the
current flood protection level of service (LOS) of the existing stormwater infrastructure. The
study also identified existing and future operation and maintenance needs. Potential flooding
areas were identified and prioritized in the SMP. The study identifies locations in the City to
design and construct drainage improvements. These areas will be addressed in phases, by level
of priority, as reported in the SMP.
Citywide Drainage Phase 6
This area is experiencing flooding and roadway deterioration
due to the flooding. Design plans addressing these concerns
are complete. The scope of work for the proposed storm
drainage improvements include providing new drainage inlets
and manholes structures, exfiltration trench, grass swales,
milling and resurfacing or overlay of existing asphalt
roadways, new traffic pavement markings and sidewalk repair.
The location of the project:
• SW 74 Terrace, SW 58th Avenue to SW 59th Avenue
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 59
ROAD INFRASTRUCTURE
South Miami Intermodal Transportation Plan
The South Miami Intermodal Transportation Plan (SMITP) is part of a continuing effort to
enhance the transportation system and mobility choices for the residents and visitors to the
City of South Miami. It aims to establish a network of sidewalks, trails, roadway improvements,
neighborhood greenways, and bicycle lanes throughout the City, connecting residential areas
with downtown shopping and dining, and to transit facilities such as the Metrorail, Bus Rapid
Transit and the M-Path.
The main priority of this plan is to provide a safer environment for pedestrians, cyclists, and all
modal users by promoting neighborhood greenways on residential streets with low volumes of
auto traffic and to reduce speed by implementing the use of traffic calming devices such as
trees, speed tables, pavement markings and signage.
SW 64 Street Bike Lane and Road Improvements
By implementing the SMITP recommendations, this project will provide new bike lanes, street
resurfacing and striping along SW 64th Street. The City will achieve pedestrian and bicycle
connectivity between the SW 62nd Avenue and SW 57th Avenue corridors with these
improvements.
Citywide Street Resurfacing Program
The purpose of this program is to maintain all City-owned paved streets at a serviceable level.
The scope includes resurfacing, restoration and rehabilitation of existing streets on an as-need
basis, as a result extending the life of the existing pavements.
62 Avenue Design and Roadway Reconstruction (85 ST to 70 ST)
By implementing the SMITP recommendations along SW 62nd Avenue, the City will achieve
pedestrian and bicycle connectivity between the Southern and Northern portions of the City.
This will increase pedestrian safety and walkability for residents. It will also provide safety for
bicyclists, promoting ridership along the corridor. The implementation of sharrows will provide
connectivity from existing bike lanes on SW 70th Street, to the Southern end at SW 80th Street.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 60
The conditions of the existing road between US1 and 80th Street show pavement failure due to
water ponding and aging of the asphalt. These failures include potholes, which pose safety
hazards. In trying to improve the corridor for all types of traffic, it is important to repair the
conditions of the pavement to offer a smooth surface and provide adequate drainage to prevent
future ponding. Roadway reconstruction is expected and will improve the collection of runoff
into the proposed and existing drainage systems.
PARKS
Gibson Bethel Community Center - Fitness
Equipment Replacement
Replacement of the existing fitness equipment with
new, commercial, state-of-the-art weight training and
cardiovascular equipment in the Community Center
Fitness Room (Gym).
Gibson Bethel Community Center - Fitness Rubber Floor Carpet
Replace the existing carpet tile with commercial, durable rubber gym flooring on the second
floor. Rubber flooring is strong enough to support heavy exercise equipment, such as treadmills
and weight training equipment.
Gibson Bethel Community Center - Carpet Tile Replacement
The carpet tile located on the second level of the Gibson Bethel Community Center is in dire
need of replacement. It features permanent stains and wear and tear in several areas. The
proposed project consists of installing new carpet tile in the lobby hallway, education room,
computer lab and Director’s office.
Gibson Bethel Community Center - High Definition Security Cameras
The existing CCTV security cameras at the Gibson Bethel Community Center present both
image and coverage issues. The proposed project consists of installing high definition video
surveillance equipment inside and outside of the community center that will protect city
property, deter crime, reduce investigation times and provide superior image detail with
evidence admissible in court.
Dante Fascell Park - Outdoor Fitness Equipment
The wood-base outdoor equipment stations at Dante Fascell Park are antiquated and feature
only traditional pull-up bars and other static elements. In an effort to provide the public with
healthier options, new fitness equipment and apparatuses aiming to improve flexibility, boost
balance and increase cardiovascular health are needed.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 61
Dante Fascell Park - Tennis Court Resurfacing
The clay tennis courts at Dante Fascell Park require laser-tapered court resurfacing. Over
time, the sprinkler irrigation, rain, wind and play all cause the Har-Tru clay court material to
regularly wash off the courts and to migrate from the high side of the court to the low side.
The proposed project consists of hiring a professional tennis court contractor to use laser
guided grading equipment to redistribute excess material that has migrated to the low end and
to add new material to the high end of the court. This process can restore the proper grading
to a 1” in 30’ court slope and 1” surface depth of the Har-Tru material.
Marshall Williamson Park - Convert Tennis Courts to
Multipurpose Court
This project consists of refurbishment of the existing area to
be converted into a multi-purpose court incorporating both
tennis court(s) and basketball court(s) at Marshall Williamson
Park.
Murray Park Aquatic Center - Commercial Shade Umbrella
Installation of a protective shade cover over the outdoor pump system and installation of pool-
side umbrellas or a single row shade structure to provide safe and durable UV protection for
patrons.
Palmer Park – 2-5 Year Olds Playground Structure
The city submitted a grant application to Florida Recreation
Development Assistance Program (FRDAP) for the installation
of a new playground structure (2-5 year olds). FRDAP is a state
competitive grant program that provides financial assistance to
local government to develop and/or acquire land for public
outdoor recreational.
FLEET REPLACEMENT
Police Vehicles and Equipment
The program consists of the replacement of older Police vehicles. Older vehicles will be
decommissioned and placed for public auction. The Police Department proposes to replace 7
vehicles and continue the same trend for subsequent years.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 62
Hybrid Administrative Vehicles
The Toyota Prius is a very economical vehicle averaging 44-mpg overall. With light throttle
input, it can quietly drive on electric power up to 25 mph. Being a hybrid vehicle, it will emit up
to 97% less toxic emission and half as much greenhouse-causing carbon dioxide as the average
car.
The City of South Miami Building Department and the Parking Division will
each be purchasing a fuel efficient Toyota Prius.
The Parking Division will use a LPR (License Plate Recognition) program.
The LPR system scans license plates for comparison to City and County
records. The system is extremely effective in detecting and capturing
violations for scofflaws and stolen vehicles, making the City safer, in an
extremely efficient way, in turn generating additional revenue to cover the cost of the program.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 63
MISCELLANEOUS
Citywide Sewer Upgrades
One of the areas identified for upgrades is located South of SW 82nd Street to SW 87th Street,
from SW 57th Avenue to SW 62nd Avenue. This area is currently on septic tank systems,
however it has the potential to connect to the public sanitary sewer system that is bounding
the project area. This project entails design and construction of approximately 10,000 linear
feet of a sanitary sewer gravity system, and the installation of a pump station.
Citywide Replacement of Directional Street Signs & Posts
This project consists of the replacement of old street name signs, with a new design and is
being implemented throughout the City, with the first phase targeting the downtown area.
Bus Shelter
The construction for additional bus shelters will be funded by the People
Transportation Program funds. This project will be carried out on an annual
basis.
Citywide Landscape Program
This project consists of the installation of additional landscaping and tree planting at various
locations throughout the City.
City Welcome Signs
South Miami will be designing welcome signs which will be placed throughout the City.
Miscellaneous Infrastructure Improvements
Miscellaneous emergency infrastructure repairs and improvements such as guardrails, and
citywide repairs/ replacements will occur throughout the year.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 64
Pay Stations
The City’s Finance Department is looking to install three new Digital Multi-Space Parking Pay
Stations. Currently, additional parking spaces have been created due to development and new
construction. Of these new parking spaces, certain locations areas lack the needed number of
pay stations. Finance anticipates installing a new pay station near Bird Road and 57th Avenue,
immediately behind the new CVS building and two new multi-space pay stations along SW 74th
Street, West of 59th Court.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 65
GENERAL FUND BUDGET
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 66
GENERAL FUND REVENUE PROJECTIONS
ACCT NO. ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
TAXES
0010000 3111000 AD VALOREM TAXES 4,828,622 5,353,727 5,645,711 5,645,711 5,951,911
0010000 3112000 AD VALOREM DELINQUENT 228,910 26,760 30,000 30,000 30,000
0010000 3112100 INTEREST 969 810 0 0 500
0010000 3141000 UTILITY TAX-ELECTRIC 1,276,842 1,369,212 1,200,000 1,300,000 1,300,000
0010000 3143000 UTILITY TAX-WATER 154,879 187,948 150,000 150,000 160,000
0010000 3144000 UTILITY TAX - GAS 37,855 46,415 35,000 35,000 40,000
0010000 3150000 UNIFIED COMM SERVICES TAX 595,019 555,962 530,813 530,813 498,630
0010000 3161000 LOCAL BUSINESS TAX-RENEWALS 517,949 516,203 525,000 525,000 525,000
0010000 3162000 LOCAL BUSINESS TAX NEW 101,866 96,662 120,000 120,000 120,000
0010000 3162100 BUSINESS TAX TRANSFER FEES 0 0 11,000 11,000 2,500
0010000 3163000 LOBBYIST REGISTRATION FEE 12,950 5,500 10,000 10,000 10,000
TOTAL TAXES 7,755,861 8,159,199 8,257,525 8,357,525 8,638,541
FRANCHISE FEES
0010000 3221000 BUILDING PERMITS 1,006,417 1,089,532 750,000 750,000 850,000
0010000 3231000 ELECTRICITY 981,428 1,022,439 1,000,000 1,000,000 1,050,000
0010000 3234000 GAS 0 33,937 30,000 30,000 30,000
0010000 3291000 PENALTIES LOCAL BUSINESS TAX 29,432 41,315 45,000 45,000 45,000
0010000 3293000 GARAGE SALES 140 200 250 250 100
TOTAL FRANCHISE FEES 2,017,417 2,187,423 1,825,250 1,825,250 1,975,100
INTERGOVERNMENTAL REVENUE
0010000 3351012 STATE REVENUE SHARING 366,223 388,635 384,878 384,878 399,941
0010000 3351015 ALCOHOLIC BEVERAGE LICENS 23,256 13,297 20,000 20,000 15,000
0010000 3351018 LOCAL GOVT 1/2 C SALES TX 843,092 965,665 976,131 976,131 1,020,999
0010000 3354920 LOCAL OPTION FUEL TAX 182,386 194,231 191,267 191,267 198,417
0010000 3382000 COUNTY LOCAL BUSINESS TAX 17,484 16,348 15,000 15,000 15,000
TOTAL INTERGOVERNMENTAL REVENUE 1,432,441 1,578,176 1,587,276 1,587,276 1,649,357
CHARGES FOR SERVICES
0010000 3412000 ZONING HEARING FEES 18,100 30,700 80,000 80,000 30,000
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 67
ACCT NO. ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0010000 3413000 ENVIRON REVW & PRESVT BRD 105,795 100,700 90,000 90,000 90,000
0010000 3413001 LIEN SEARCH FEES 0 0 30,000 30,000 13,380
0011000 3413002 SPECIAL EVENTS 0 0 5,000 5,000 3,320
0010000 3414000 MICROFILM SALES 4,704 3,903 4,000 2,600 3,000
0010000 3419010 BLDG & ZON REINSPECT FEES 500 350 1,000 1,000 300
0010000 3419030 CERT OF USE/OCCUPANCY 20,800 22,875 11,000 11,000 22,000
0010000 3419040 CODE ENFORCEMENT FINES 132,757 132,884 150,000 150,000 150,000
0010000 3419051 BACKGROUND NOTARY&COPIES 7,389 7,215 20,000 20,000 11,000
0010000 3421010 POLICE SERVICES 28,895 47,125 35,000 35,000 35,000
0010000 3421021 TOWING ADMIN FEE 2,825 3,225 3,000 3,000 4,500
0010000 3421025 SCHL CRSNG GRDS- CTY REIM 23,934 21,992 25,000 25,000 22,000
0010000 3434100 SOLID WASTE CHARGES 21,063 11,546 20,000 20,000 15,000
0010000 3434200 PRIVATE HAULERS PERMIT FEE 559,197 544,638 510,000 510,000 530,000
0010000 3445100 PARKING PERMITS 65,619 96,575 60,000 60,000 80,000
0010000 3445200 PARKING METERS FRANCHISE 2,129,296 2,089,818 2,320,000 2,140,000 2,160,000
0010000 3445210 VALET PARKING 78,955 74,025 80,000 80,000 74,000
0010000 3445220 PARKING FUND REVENUE 87,693 25,238 25,000 25,000 25,000
0010000 3445300 PARKING VIOLATIONS 657,059 697,456 838,730 716,804 738,000
0010000 3445400 PARKING METER CASH KEY -117 0 0 0 0
0010000 3472620 TENNIS COURT FEES 15,600 23,400 22,000 22,000 382,309
0010000 3472630 RECREATION PROGRAM FEES 103,798 91,051 99,500 99,500 90,000
0010000 3472631 MULTIPURPOSE CNTR-RENTAL 47,195 32,015 40,000 40,000 40,000
0010000 3472632 MULTIPRPOSE CNTR-MEMBERSHIP 28,627 23,375 26,000 26,000 25,000
0010000 3472635 REC FEES/MURRAY PARK POOL 0 316 0 5,000 5,960
0010000 3472650 S MIAMI PARK SOCCER 2,475 600 32,500 32,500 37,500
0010000 3472660 CONCESSION STANDS 3,005 3,800 3,000 3,000 3,000
TOTAL CHARGES FOR SERVICES 4,145,164 4,084,822 4,530,730 4,232,404 4,590,269
FINES AND FORFEITS
0010000 3511200 METRO COURT FINES 73,639 65,060 607,400 90,000 607,400
0010000 3541000 BURGLAR ALARM FINES 25,463 42,388 35,000 35,000 40,000
0010000 3541050 ALARM REGISTRATION CHG 41,059 30,578 46,000 46,000 46,000
TOTAL FINES AND FORFEITS 140,161 138,026 688,400 171,000 693,400
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 68
ACCT NO. ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
MISCELLANEOUS REVENUES
0010000 3612000 INTEREST INCOME 88,823 98,284 87,204 87,204 87,204
0010000 3614000 DIVIDENDS INCOME 2,387 1,094 1,400 1,400 1,000
0010000 3621100 PARKING GARAGE RENT 101,542 106,382 75,996 75,996 75,996
0010000 3622000 FASCELL PARK 28,010 25,055 30,000 30,000 30,000
0010000 3623000 BUS BENCH ADS 14,664 13,776 16,300 16,300 16,300
0010000 3625000 RENT C.A.A. 27,000 27,000 27,000 27,000 27,000
0010000 3627500 SOUTH MIAMI MIDDLE SCHOOL 20,662 20,868 20,000 20,000 21,000
0010000 3629000 PALMER PARK RENTALS 23,265 26,306 30,000 30,000 30,000
0010000 3669000 HOSPITAL LANDSCAPE REVENU 4,760 7,634 5,710 5,710 8,920
0010000 3669100 DONATION 26,113 34,122 0 25,000 0
0010000 3695000 REIMB WORKERS COMP. 3,651 19,499 0 1,492 0
0010000 3695400 REIMBT-PUB WORKS LABOR 11,288 10,112 0 10,635 0
0010000 3697000 GAIN/LOSS ON ASSET SALE 0 7,200 0 8,700 0
0010000 3699201 MISC. OTHERS 62,278 147,474 10,000 26,000 10,000
0010000 3699225 SUNSET DR MTCE-FDOT REIMB 3,980 3,980 3,952 3,952 3,952
0010000 3699250 INSURANCE CLAIMS RECOVERY 24,356 30,658 0 32,290 0
0010000 3699501 SECTION 185 STATE CONTRIB 91,409 91,879 85,000 92,000 90,000
TOTAL MISCELLANEOUS REVENUES 534,188 671,323 392,562 493,679 401,372
TOTAL GENERAL FUND 16,025,232 16,818,969 17,281,743 16,667,134 17,948,039
0010000 3811000 CONTRIB FROM OTHER FUNDS 25,000 25,000 25,000 25,000 25,000
0010000 3811500 TRANSFER WATER/SEWER FUND 250,000 250,000 250,000 250,000 250,000
0010000 3811700 TRANSFER FROM CRA 33,173 33,173 109,465 109,465 109,465
TOTAL OTHER FINANCIAL SOURCES 308,173 308,173 384,465 384,465 384,465
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 69
REVENUE PROJECTION RATIONALE
AD VALOREM TAXES
311.1000 Ad Valorem Taxes Current - Ad Valorem or property taxes are authorized by
Chapter 166, Florida Statutes. The Florida Constitution limits local governments to a maximum
of 10 mills of Ad Valorem taxation. The amount of revenue is based on the tax rate multiplied by
the assessed value of the City, which is provided by the County Property Appraisal Department.
The amount is then budgeted at 95% of its gross value to allow for prompt payment discounts
and other adjustments in accordance with Florida Statutes.
The Miami-Dade County Property Appraiser certified the Taxable Value within the City of South
Miami at $ 1,570,747,669. This valuation represents a 6.09% increase from the FY 2014-15 level
of $1,480,600,491. The estimated revenue amount is calculated using the proposed City tax rate
of 4.3639.
311.2000 Ad Valorem Delinquent - This revenue source is derived by those taxpayers who
do not pay their taxes by March 31 of any given year. On average the total revenue received in
this category is minimal when compared to the total Ad Valorem taxes collected.
Below is a provided schedule related to when property taxes are due by the property owners:
− Tax payers receive a 4% discount for Ad Valorem payments received by November 30
− December 31st is 3%
− January 31st is 2%
− February 28th 1%.
− Taxes become delinquent if not paid by March 31st.
− The tax sale commences on or before June 1st
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
AD VALOREM TAXES
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 70
The City normally receives two distributions of Ad Valorem Tax Revenues in November and two
distributions in December and then after monthly. After the tax certificate sale is completed in
June and that distribution is made in approximately July, very little Ad Valorem revenue is
collected until main tax season commences again in November.
UTILITY TAXES
314.1000 Utility Tax-Electric - Section 166.231(1) (A), Florida Statutes, authorizes a city to
collect Public Service or Utility Taxes. The City previously established by Ordinance 21-85-1238
utility taxes in the amount of 10% on payments received by the seller of electricity. The City
enacted an Ordinance, which mirrored the County’s utility tax levies of 10%.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
UTILITY TAX - ELECTRIC
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 71
314.3000 Utility Tax-Water - Section 166.231(1) (A), Florida Statutes, authorizes a City to
collect Public Service or Utility Taxes. The City has established by Ordinance 21-85-1238 utility
taxes in the amount of 10% on payments received by the seller of water.
314.4000 Utility Tax-Gas - Section 166.231(1) (A), Florida Statutes, authorizes a City to
collect Public Service or Utility Taxes. The City has established by Ordinance 21-85-1238 utility
taxes in the amount of 10% on payments received by the seller of gas.
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
200,000
UTILITY TAX - WATER
0
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
UTILITY TAX - GAS
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 72
COMMUNICATION TAXES
315.0000 Communication Services Tax - Utility taxes and franchise fees on communication
services, including telephone service and cable television. It is important to note, the tax is
applied only to land based telephone lines and as people continue eliminating these landlines and
using portable phones as their primary form of communication, revenues from this tax will
continue to diminish. These taxes are collected and distributed by the State of Florida.
LICENSES AND PERMITS
316.1000 Local Business Tax Receipts - Pursuant to Chapter 205, Florida Statutes, counties
and municipalities are authorized to levy a local business tax, formerly called an occupational
license tax, which was first authorized in Florida in 1869. As part of the levy, each local
government establishes categories of professions, occupations, and businesses, and then imposes
a tax on each designated category. Revenues in this category are generated by the annual
renewal of local business tax receipts.
316.2000 Local Business Tax Receipts-New - Pursuant to Chapter 205, Florida Statutes,
counties and municipalities are authorized to levy a local business tax, formerly called
occupational license taxes, which was first authorized in Florida in 1869. As part of the levy, each
local government establishes categories of professions, occupations, and businesses, and then
imposes a tax on each designated category. The fee paid by new businesses in order to obtain a
local business tax receipt generates revenues in this category.
316.2100 Business Tax Transfer – Revenues generated from businesses moving from location
to another within the City boundaries.
316.3000 Lobbyist Registration Fee - Revenues in this category are generated by the
registration fees that must be paid by lobbyists. The current cost per registration fee is $500.
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
1,000,000
UNIFIED COMMUNICATIONS SERVICE TAX
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 73
FRANCHISE FEES
322.1000 Building Permits - Permits must be issued to any individual or business who
performs construction work within the corporate limits of the City. These permits are issued for
construction, such as plumbing, electrical, structural, mechanical, etc. City Ordinance sets the
fees.
323.1000 Franchise Fee-Electric - A city may charge electric companies for the use of its
rights-of-way per Florida Statutes 166.021 and 337.401. The City of South Miami currently has a
franchise agreement with FPL.
323.4000 Franchise Fee-Gas - A city may charge gas companies for the use of its rights-of -
way per Florida Statutes 166.021 and 337.401. It is standard practice to enact a 6% fee on gross
revenues. The amount projected is based on historical collections.
329.1000 Penalties on Local Business Tax Receipts - Revenues in this category are
generated by the collection of late fees on Local Business Tax Receipts.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
BUILDING PERMITS
850,000
900,000
950,000
1,000,000
1,050,000
1,100,000
1,150,000
1,200,000
ELECTRICITY FRANCHISE FEE
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 74
329.3000 Garage Sales Permit - Revenues in this item are generated when a resident of the
City pays the required fee for a garage sale permit.
INTERGOVERNMENTAL REVENUE
335.1012 Municipal Revenue Sharing - The Florida Revenue Sharing Act of 1972, codified as
Part II of Chapter 218, Florida Statutes, was an attempt by the Florida Legislature to ensure a
minimum level of revenue parity across municipalities and counties. Provisions in the enacting
legislation created separate revenue sharing trust funds for municipalities and counties. The
current Municipal Revenue Sharing Trust Fund includes three sources for municipalities: 1.3409
percent of net sales and use tax collections, the state-levied one-cent municipal gas tax
collections, and 12.5 percent of the state alternative fuel user decal fee collections. The amount
budgeted is based on actual collections in the current fiscal year and the current state of the
economy.
335.1015 Beverage License - Various alcoholic beverage license taxes are levied on
manufacturers, distributors, vendors, and sales agents of alcoholic beverages in Florida. The tax is
administered, collected, enforced, and distributed back to the local governments by the Division
of Alcoholic Beverages and Tobacco within the Florida Department of Business and Professional
Regulation. Proceeds from the license tax fees are deposited into the Alcoholic Beverage and
Tobacco Trust Fund, which is subject to the 7.3-percent general revenue service charge. From
the alcoholic beverage license tax proceeds collected within an incorporated municipality, 38
percent is returned to the appropriate municipality.
320,000
330,000
340,000
350,000
360,000
370,000
380,000
390,000
400,000
410,000
MUNICIPAL REVENUE SHARING
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 75
335.1018 Half-Cent Sales Tax - Authorized in 1982, the program generates the largest
amount of revenue for local governments among the state-shared revenue sources currently
authorized by the Legislature. It distributes a portion of state sales tax revenue via three separate
distributions to eligible county or municipal governments. This revenue source represents one-
half of the revenue generated by the additional 1% sales tax, which is distributed to counties, and
cities based on a per capita formula. The amount budgeted is based on actual collections for the
current fiscal year which is provided by the State.
335.4920 Local Option Gas Tax - This tax is levied at the rate of 6 cents per gallon on motor
fuel. It is collected by the Florida Department of Revenue and remitted monthly to counties and
cities throughout the state. The amount budgeted is based on actual collections for the current
fiscal year which is provided by the State.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
LOCAL GOVERNMENT HALF-CENT SALES TAX
0
50,000
100,000
150,000
200,000
250,000
LOCAL OPTION FUEL TAX
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 76
COUNTY REVENUE
338.2000 Share of Local Business Tax - All businesses in the City must pay a County
Business Tax in addition to the City’s Business Tax to operate a business within the County’s
corporate limits. A portion of the County’s similarly levied tax revenues are remitted to the
City.
GENERAL CHARGES
341.2000 Zoning Hearing Fees - Revenues for this item are generated by administrative fees
for Variances, Special Use/Special Exceptions, LDC Text amendments, Comprehensive Plan
amendments, PUD/Minor changes, Waiver of Plat and Plat applications.
341.3000 Environmental Review & Preservation Board Fee - Revenue generated by
Planning & Zoning Department's ERPB Hearing fees, banners over public streets, outdoor
dining/seating permits, signs, tree removal permits. Also including in this category are closing of
public rights-of-way, waiver of right-of-way improvements, zoning/land use verification letter, site
plan review and inspections, appeal of ERPB decision, temporary storage units (POD) and pole
banners.
341.3001 Lien Search Fees – Fees collected for lien search requests to the City.
341.3002 Special Events – Revenue for special events application fees.
341.4000 Microfilm Sales - Request for microfilm research and microfilm copies from the
Planning Department.
341.9010 Building & Zoning Re-inspection Fees – A fee is charged for re-inspections in
every area where permits are required. Re-inspection is defined as any trip made in addition to
those specifically named on the Building Permit job card or any trip made as the result of
condemned or disapproved work, calling for inspections prior to the work being ready for
inspection and additional trips made because access to structure isn't provided.
341.9030 Certificate of Occupancy - Revenues generated by approval of new construction.
341.9040 Code Enforcement Fines - Revenues in this category are generated when the
owner of a property within the corporate limits of the City violates a City code.
341.9051 Background Notary & Copies – Fees collected for Background checks, notary
services and copies. .
PUBLIC SAFETY
342.1010 Police Services Agreement - This amount represents the amount to be paid by
residents and business for off-duty police. The amount represents the cost of the City providing
officers pursuant to off-duty arrangements.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 77
342.1021 Towing Admin. Fee - The person or towing firm shall pay a fee and obtain a
business tax receipt or licenses as required under City Code and, in addition, shall purchase a
medallion from the Police Department at a cost of fifty ($50.00) dollars per year per vehicle.
342.1025 School Crossing Guards – The City collects from the county shared revenues
based on the traffic and parking citation revenues using a per capita formula. The School Crossing
Guard program is required by the State.
PHYSICAL CHARGES
343.4100 Solid Waste Charges – Revenues provided by the County for Solid Waste charges.
343.4150 County Solid Waste Surcharge - Revenues provided by the County for Solid
Waste charges.
343.4200 Haulers Permit Fees - Revenue generated by franchise fees from private haulers
(garbage collection) operating within the city limits.
PARKING REVENUE
344.5100 Permits - Revenue generated by the sales of monthly parking permits.
344.5200 Meter Franchise Fees - Revenue generated from the rental of metered parking
spaces. The decrease in revenues of $160,000 is based on the loss of certain business, which may
or may not have been replaced with new businesses which do not generate the same number of
parking customers.
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
PARKING FRANCHISE FEE
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 78
344.5210 Valet Parking – Companies which operate a valet parking with the city are required
to pay a fee and the cost of any meter parking spaces which are needed to conduct their
activities. The cost is $25.00 per space per day.
344.5220 Parking Fund Revenue - An annual fee of one thousand dollars ($1,000.00), per
space, which shall increase five (5) percent annually, shall be paid into the Parking Fund for all on-
street parking spaces which are credited or counted toward required parking for new structures,
or a change in use that increases the minimum number of off-street spaces required after the date
of January 2, 2008. This line item excludes the businesses in the Hometown District, which are
accounted for in the Hometown District Improvement Trust Fund.
344.5300 Parking Violations – The City of South Miami Parking Division enforces parking
violations, especially when customers are parked at a City parking space which is not paid.
344.5400 Parking Meter Cash Key – Within the City, individuals are able to purchase a
parking key which allows them to park in a metered space, pay for time without using any coins.
With the installation of the new Centralized Parking System, the city eliminated the need for the
Parking Meter Cash Keys, hence no longer provides revenue to the City.
RECREATION FEES
347.2620 Tennis Court Fees – The City will be bringing the tennis program in-house in an
effort to provide better tennis programs on better maintained courts. The net revenue provided
by the City’s intention of bringing the program in-house is anticipated at $50,000, an increase of
over 100% when compared to the amount of revenue generated when the Tennis program was
outsourced to a Tennis Operator.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
PARKING VIOLATIONS
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 79
347.2630 Recreation Fees - Registration fees for after school programs, summer, and spring
and one day camps. Also included in this category is revenue from sports such as basketball, t-
ball, and track and travel baseball.
347.2631 Multipurpose Center-Rental – Rental fees from the Community Center
347.2632 Multipurpose Center-Membership - Fitness Center membership and Boot Camp
fees.
347.2650 S. Miami Park-Rental – Revenues generated from rental fees associated with the
South Miami Park, including the soccer program franchise fee.
347.2660 Concession Sales - Vending machine revenue. Percentage of collection from
vendors at concession stands.
FINES & FORFEITURES
351.1200 Metro Court Fines - The City receives a portion of the revenues resulting from
traffic enforcement activities and for Red Light Cameras located within the City’s boundaries.
The revenue projection is based on current actual revenues received for traffic enforcement for
the period, along with the exact amount expected to be expensed for the leasing of the red light
cameras.
354.1000 Burglar Alarm Fines - Revenues generated when the Police Department responds
to false alarm calls. While there is no charge for the first false alarm, there is a charge of $50 for
the second false alarm, $100 for the third, $150 for the fourth, $200 for the fifth, and sixth or
more false alarms the fee is $200 per occurrence.
354.1050 Alarm Registration Fees - Revenues are generated by permits paid by residential
($50 one-time) and business ($100 annually) users for registering alarm systems.
INTEREST INCOME
361.2000 Interest Income - Investment practices are maintained to allow for 100% of available
funds to be invested at all times. Determining factors in forecasting revenue for this line item are
the anticipated interest rate and pooled dollars available for investment.
361.4000 Dividends Income – The City’s Investment Policy allows for 100% of available funds
to be invested at all times. Determining factors in forecasting revenue for this line item are the
anticipated interest rate and pooled dollars available for investment.
RENTAL
362.1100 RENT-Parking Garage – As part of the Municipal Parking Garage Operators
Agreement, MRP Properties the operator of the Municipal Garage, is required to pay the City a
monthly payment of $6,333 and 12.5% of certain revenue sources which combined exceed
$150,000 on a yearly basis.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 80
362.2000 RENT-Dante Fascell Park - Revenue generated by park rentals at this park.
362.3000 Bus Bench Ads – The City has certain bus benches throughout the City, which allow
for advertising. Revenues for the space are collected within this account.
362.5000 RENT- CAA - Revenue generated by an agreement with Miami-Dade County
Community Action Agency during the fiscal year
362.7500 RENT-South Miami Middle School - Revenue generated by an agreement with
South Miami Middle School for the usage of fields during the school year.
362.9000 RENT-Palmer Park - Revenues in this category are generated by field rentals as
well as all sports revenues from this park.
CONTRIBUTIONS, REIMBURSEMENT & MISCELLANEOUS REVENUE
366.9000 Hospital Landscape - As per agreement entered June 13, 1985 between the City of
South Miami and the South Miami Hospital Foundation, Inc., where the Hospital Foundation shall
contribute to the City $150,000.00 per year. This revenue has been reclassified to the Debt
Service Fund as per Ordinance 11-01-1742, which provides that the $150,000 annual revenue be
used to pay for the Multipurpose Center or Community Center bond. This amount represents
the remainder of the $150,000 applied to Debt Service.
366.9100 Donations – Parks – Throughout the year, the City of South Miami Parks
Department obtains donations to help fund or subsidize certain programs.
366.9300 MRP Payments – As part of the Municipal Operation Agreement with MRP
Properties, MRP is responsible to pay for their respective share of the cost involved in the
construction of the City’s Public Parking Garage. The City receives payments from MRP, as per
the agreement, a period of days before the City is responsible for the payment of the bond debt.
The payments related to this revenue account have been reallocated to the Debt Service Fund.
369.9201 Miscellaneous Revenues - Any other revenues not otherwise classified.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 81
OTHER FINANCING SOURCES
381.1000 Contribution from Other Funds –Below is a breakdown of the estimated transfer
amount.
The Hometown District Improvement Fund will continue contribute to the City’s General Fund
to help fund a portion of the City’s Debt and maintenance for the new multi-space parking
meters.
SPECIAL REVENUE FUND AMOUNT
HOMETOWN DISTRICT IMPROVEMENT FUND 25,000
TOTAL TRANSFER TO GENERAL FUND $25,000
381.1500 Transfer from Stormwater Fund – The City General Fund pays for many indirect
expenses, which are related to the City’s Stormwater Fund. The transfer from Stormwater Fund
to General Fund is required to help offset some of those costs.
381.1700 Transfer from CRA Trust Fund – The Transfer from the CRA to the General
Fund help cover the following costs:
Postage & Printing for CRA mail-outs 1,910
CRA Vehicle Fuel Expense 800
CRA Vehicle Insurance Expense 500
Procurement Division 1,850
PD Clothing Allowance 400
Police Vehicle Fuel Expense 1,333
CRA Deputy Clerk (Secretary) Expenses 7,096
Finance for Collections 4,490
Planning Department Land-Use Amend Processing 3,800
GIS (CRA Maps & Demographic Analysis) 7,945
Human Resource Services 3,050
City Attorney Contract 10% 26,291
City Community Pool 50,000
TOTAL 109,465
384.1000 – Debt Proceeds - This fund is used to capture loans/debt, which will be reflected
through the FY. In fiscal year 2012, the general fund expects to purchase all capital assets using
existing general fund dollars and not incurring any additional debt.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 82
DEPARTMENTAL EXPENSE RATIONALE
The Departmental budgets break down expenses in different accounts, which are divided in three
sections. Please find below the definitions for the three sections and the expense accounts for
better understanding of the Departmental budgets.
PERSONNEL SERVICES
The personnel services expense for salaries, wages, and related employee benefits provided for all
persons employed by the reporting entity, whether on a full-time, part-time, temporary, or
seasonal basis. Employee benefits include employer contributions to a retirement system, social
security, insurance, sick leave, and similar direct benefits as well as other costs such as Other Post
Employment Benefits (OPEB) expense accrual, Worker’s Compensation and Unemployment
Compensation Insurance.
In FY 2011, the City, along with the support of the City employees, passed pension reform.
Below are the projections related to the overall savings for 10-years.
Fiscal Year
(Combined)
Covered
Projected City Cost
Current Plan
Projected City Cost
Scenario 1 Reduction
Cumulative
Reduction
End Payroll Dollar % of Pay Dollar % of Pay City Cost City Cost
2012 3,853,670 639,694 16.6% 653,925 17.0%
(14,231) (14,231)
2013 4,053,710 747,935 18.5% 753,048 18.6%
(5,113) (19,344)
2014 4,252,793 801,209 18.8% 805,833 18.9%
(4,246) (23,590)
2015 4,451,506 837,353 18.8% 821,084 18.4%
16,269 (7,321)
2016 4,646,915 871,743 18.8% 833,771 17.9%
37,972 30,651
2017 4,849,355 910,314 18.8% 850,236 17.5%
60,078 90,729
2018 5,049,164 947,145 18.8% 862,346 17.1%
84,799 175,528
2019 5,263,555 985,058 18.7% 871,613 16.6%
113,445 288,973
2020 5,470,084 1,022,769 18.7% 882,093 16.1%
140,676 429,649
2021 5,640,215 1,053,000 18.7% 884,353 15.7%
168,647 598,296
5 Yr Totals 21,258,594 3,897,934
3,867,661
30,651
10 Yr Totals 47,530,967 8,816,220 8,218,302 598,296
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 83
OPERATING EXPENDITURE/EXPENSES
Includes expenditures for goods and services, which primarily benefit the current 1(one) year
period, and are not defined as personal services or capital outlays.
CAPITAL OUTLAY
Outlays for the acquisition of or addition to fixed assets.
DEFINITIONS FOR EXPENSES
11 EXECUTIVE SALARIES
Salaries for elected officials. This does not
include City Manager, City Attorney, and
City Clerk.
12 REGULAR SALARIES & WAGES
Employees who are or will be members of a
retirement system as a condition of
employment. Includes all full-time and part-
time employees who make up the regular
work force.
13 OTHER SALARIES & WAGES
Employees who are not or will not be
members of a retirement system as a
condition of their employment. Includes all
full-time and part-time employees who are
not part of the regular work force, due to
the temporary nature of their employment.
14 OVERTIME
Payments in addition to regular salaries and
wages for services performed in excess of
the regular work hours as stated by the
Federal Government.
15 SPECIAL PAY
Incentive pay, hazard pay, and extra duty pay
for law enforcement officers.
21 F.I.C.A TAXES
Social Security matching/Medicare matching.
22 RETIREMENT CONTRIBUTIONS
Amounts contributed to a retirement fund.
23 LIFE & HEALTH INSURANCE
Includes life and health insurance premiums
and benefits paid for employees.
24 WORKERS’ COMPENSATION
Premiums and benefits paid for Workers’
Compensation insurance.
25 UNEMPLOYMENT COMPENSATION
Amounts contributed to the unemployment
compensation fund.
31 PROFESSIONAL SERVICES
Legal, medical, dental, engineering,
architectural, appraisal, and other services
procured by the local unit as independent
professional assistance. Includes such
financial services as bond rating, etc., where
the service received is not directly involved
with accounting and/or auditing. Includes
fees paid for competency and/or psychiatric
evaluations and court appointed attorneys.
32 ACCOUNTING & AUDITING
Generally includes all services received from
independent certified public accountants.
34 OTHER CONTRACTUAL
Custodial, janitorial, Crossing Guard and
other services procured independently by
contract or agreement with persons, firms,
corporations or other governmental units.
35 INVESTIGATIONS
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 84
Cost incurred for confidential matters
handled pursuant to criminal investigations.
36 PENSION BENEFITS
Benefits paid to participants in the pension
program.
40 TRAVEL & PER DIEM
This includes the costs of public
transportation, motor pool charges, meals,
reimbursements for use of private vehicles,
per diem, and incidental travel expenses.
41 COMM. & FREIGHT SERVICES
Telephone, cellular telephone, telegraph, or
other communications as well as freight and
express charges, drayage, postage, and
messenger services.
43 UTILITY SERVICES
Electricity, gas, water, waste disposal, and
other public utility services.
44 RENTALS & LEASES
Amounts paid for the lease or rent of land,
buildings, or equipment. This would also
include the leasing of vehicles.
45 INSURANCE
Includes all insurance carried for the
protection of the local government such as
fire, theft, casualty, general and professional
liability, auto coverage, surety bonds, etc.
46 REPAIR & MAINTENANCE
The costs incurred for the repair and
maintenance of buildings and equipment,
including all maintenance and service
contracts. Does not include custodial or
janitorial services, which are recorded under
sub-object 34.
47 PRINTING & BINDING
Cost of printing, binding, and other
reproduction services, which are contracted
for or purchased from outside vendors.
Also, include charges for printing, etc., which
is performed by an in-house print shop.
Toshiba lease on 13 copy machines (11
black/white & 2 color copies machine),
which is divided among the other City
Departments. Maintenance agreement with
Toshiba on 12 copy machines covering
maintenance & toners for $11,664.
48 PROMOTIONAL ACTIVITIES
Includes any type of promotional advertising
for the City.
49 OTHER CHARGES & OBLIGATIONS
Includes current charges and obligations not
otherwise classified.
51 OFFICE SUPPLIES
This object includes materials and supplies
such as stationery, preprinted forms, paper,
charts, and maps.
52 OPERATING SUPPLIES
All types of supplies consumed in the
conduct of operations. This category may
include food, fuel, lubricants, chemicals,
laboratory supplies, household items,
institutional supplies, computer software,
uniforms and other clothing. Also includes
recording tapes and transcript production
supplies. Does not include materials and
supplies unique to construction or repair of
roads and bridges.
53 ROAD MATERIALS - SUPPLIES
Those materials and supplies used
exclusively in the repair and reconstruction
of roads and bridges.
54 SUBSCRIPTIONS & MEMBERSHIPS
Includes books, or sets of books if purchased
by set, and not purchases for use by libraries,
educational institutions, and other
institutions where books and publications
constitute capital outlay. This object also
includes subscriptions, memberships,
professional data costs, and training and
educational costs.
61 LAND
Land acquisition cost, easements and right-
of-way.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 85
62 BUILDINGS
Office buildings, firehouses, garages, jails,
zoos, and parks and recreational buildings.
63 INFRASTRUCTURE
Structures and facilities other than buildings
such as roads, bridges, curbs, gutters, docks,
wharves, fences, landscaping, lighting
systems, parking areas, storm drains, athletic
fields, etc.
64 MACHINERY & EQUIPMENT
Includes motor vehicles, heavy equipment
transportation, other heavy equipment,
office furniture and equipment, and other
machinery and equipment. Also includes
court recording, duplicating, and transcribing
equipment.
65 CONSTRUCTION IN PROGRESS
Used to account for undistributed work in
progress on construction projects.
66 BOOKS & PUBLICATIONS
Includes all books, publications, and other
media, regardless of value, when purchased
for use by libraries, educational institutions,
and other institutions or facilities.
71 PRINCIPAL
Principal payments made to new or existing
debt which the City is obligated to pay.
72 INTEREST
Interest payments made to new or existing
debt which the City is obligated to pay.
73 OTHER DEBT SERVICE COSTS
Other debt costs on new or existing debt
which the City is obligated to pay.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 86
CITY OF SOUTH MIAMI
DEPARTMENTS & DIVISIONS
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 87
MAYOR AND CITY COMMISSION
001-1100-511
MISSION
The Mayor and Commission will adhere to the City Charter, the City and County’s Code of
Ethics, the community we serve. The Mayor and Commission are committed to provide the
citizens of South Miami exceptional constituent service. It is the goal to ensure that every
encounter with Mayor and Commission office reflects the dedication to the interest and well-
being of the beloved City and its citizens.
MAYOR AND CITY COMMISSION FUNCTION
The Mayor and City Commission is the five (5) member elected legislative and governing body
of the City responsible for establishing policies, managing growth and land use, adopting an
annual budget and tax rate, setting stormwater utility rates, and other fees and charges for City
services, adopting local laws and ordinances and hiring and overseeing the City Manager, City
Attorney and City Clerk.
All elected officials are elected “at large” and must reside within the City to be an elected
representative. All City Commission members serve for a term of four (4) years. The Mayor,
who presides over Commission meetings, serves two (2) year terms.
MAYOR AND CITY COMMISSION OBJECTIVES
• Ensure that the natural and built
environment of South Miami is
healthy and sustainable.
• A transportation system that will
foster economic development,
responsible energy use and
environmental protection, and
health and safety of residents while
increasing the ability of people to
move around the City.
• A diverse and strong local economy
that brings good jobs and profitable
businesses while contributing to the
economic health of the City.
• City of South Miami will be one of
Florida’s safest cities.
• South Miami offers a wide range of
quality recreation, arts and cultural
activities, which satisfy the
expectations of residents while also
serving to attract new residents and
business.
• Foster and maintain a strong sense of
community identity and of place.
• Continue to represent a high level of
community confidence and trust in
city government.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 88
MAYOR AND CITY COMMISSION BUDGET FY 2016
001-1100-511
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011100 5111110 SALARIES & WAGES - EXECUTIVE 62,000 62,000 62,000 62,000 62,000
0011100 5112110 F. I. C. A. 4,743 4,775 4,743 4,743 4,743
0011100 5112410 WORKER'S COMPENSATION 167 123 137 137 115
TOTAL PERSONNEL SERVICES 66,910 66,898 66,880 66,880 66,858
0011100 5114010 MAYOR'S EXPENSE 1,710 1,996 2,000 2,000 2,000
0011100 5114020 COMMISSIONER'S EXP-ONE 962 60 1,500 1,500 1,500
0011100 5114030 COMMISSIONER'S EXP-FOUR 1,384 1,500 1,500 1,500 1,500
0011100 5114040 COMMISSIONER'S EXP-THREE 200 1,500 1,500 1,500 1,500
0011100 5114050 COMMISSIONER'S EXP-TWO 349 0 1,500 1,500 1,500
0011100 5114060 MAYOR'S AUTO ALLOWANCE 500 500 500 500 500
0011100 5114071 TRAVEL & CONFERENCE-MAYOR 65 1,178 1,200 1,200 1,200
0011100 5114072 TRAVEL & CONFERENCE-ONE 0 173 1,200 1,200 1,200
0011100 5114073 TRAVEL & CONFERENCE-TWO 150 0 1,200 1,200 1,200
0011100 5114074 TRAVEL & CONFERENCE-THREE 0 133 1,200 1,200 1,200
0011100 5114075 TRAVEL & CONFERENCE-FOUR 695 1,200 1,200 1,200 1,200
0011100 5114120 COMMUNICATION 4,583 4,999 5,000 5,000 5,000
0011100 5114830 KEYS & FLOWERS 343 539 750 750 750
0011100 5115210 SUPPLIES 805 1,602 1,750 1,750 1,750
0011100 5115410 MEMBERSHIPS & SUBSCRIPTIONS 2,946 3,313 3,900 3,900 6,172
TOTAL OPERATING EXPENSES 14,692 18,693 25,900 25,900 28,172
TOTAL COMMISSION 81,602 85,591 92,780 92,780 95,030
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 89
MAYOR AND CITY COMMISSION BUDGET HIGHLIGHTS
1110 Salaries and Wages – Executive - As per City of South Miami Charter Article II, Section 3;
the annual salaries and expense accounts of the Commission shall be prescribed by ordinance
adopted prior to approval of the annual budget.
POSITION SALARY FICA
WORKER’S
COMP
Mayor 14,000
1,071 33
Vice-Mayor 12,000
918 26
Commissioner 12,000
918 26
Commissioner 12,000
918 26
Commissioner 12,000
918 26
TOTAL 62,000
4,743 115
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 90
CITY CLERK’S OFFICE
001-1200-512
MISSION
The City Clerk is appointed by the City Mayor and Commission. The City Clerk's Office strives
to present a courteous, service-oriented team of professionals who, in partnership with the South
Miami City Commission, City Departments, and the community, serve the citizens of South
Miami at an optimum level.
FUNCTION
Committed to maintaining the integrity of City government in the City of South Miami and
ensuring an informed citizenry by providing access to City government through open and
accessible meetings and accurate recordings of the City Commission proceedings; by protecting
and preserving City documents and records; and by providing excellent service to the public.
CITY CLERK’S OFFICE ACCOMPLISHMENTS FOR FY 2015
• Prepared candidate package for 2016
municipal elections.
• Continued to process the conversion of
city records to electronic storage.
• Working on the history of the Charter.
• Streamlined internal operations specific
to the office.
• Continued updating Laserfiche.
• Registered lobbyists and maintained
updated list on our webpage as required.
• Updated boards and committees book.
• Responded to all public records requests
in a timely manner. Updated/posted
meetings schedule on bulletin boards and
webpage in a timely manner.
• Posted various updates on the webpage
as requested by the Departments.
• Assisted the Commission with
conference scheduling, travel and hotel
accommodation.
• Provided certified copies of official
documents.
City Clerk
Maria M. Menendez, CMC, FCRM
Deputy Clerk II
Deputy Clerk I
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 91
CITY CLERK’S OFFICE OBJECTIVES FY 2016
• Provide records management
workshops.
• Prepare City Commission and
SMCRA agendas and minutes.
• Provide certified copies of official
documents.
• Receive and process petitions filed by
citizens.
• Qualify candidates for municipal
election.
• Provide online election package for
municipal election candidates
• Conduct the 2016 municipal
elections.
• Transferring all ordinances,
resolutions, agendas, and other
records into Laser fiche.
• In-house scanning public records
requests and other documents.
• Continue responding to public
records requests in a timely fashion
in compliance with F.S. 119, including
the high demand for microfilm
records.
CITY CLERK'S OFFICE ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
Number of agenda packets prepared 50 45 40 60 60
Number of minutes prepared (CSM) 50 45 40 60 60
Agenda packets prepared (SMCRA) 15 20 20 20 20
No. of minutes prepared (SMCRA) 15 20 20 20 20
Resolutions / Ordinances prepared 292 307 274 130 160
Lobbyists registration 25 28 30 30 30
Public records requests 190 200 230 300 300
Notarizations** 40 45 45 25 25
Requests for Microfilm Records* 360 600 600
Microfilm copies* 400 400 400
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 92
CITY CLERK BUDGET FY 2016
001-1200-512
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011200 5121210 SALARIES & WAGES - EXECUTIVE 144,600 206,802 185,972 185,972 188,672
0011200 5122110 F.I.C.A. 11,684 12,940 14,227 14,227 14,433
0011200 5122210 PENSION PLAN CONTRIBUTION 23,553 28,551 24,734 24,734 10,188
0011200 5122310 GROUP HEALTH INSURANCE 10,663 15,568 21,269 21,269 23574
0011200 5122410 WORKER'S COMPENSATION 391 366 411 411 475
TOTAL PERSONNEL SERVICES 190,891 264,227 246,613 246,613 237,342
0011200 5123450 CONTRACTUAL 12,600 12,600 12,600 12,600 14,400
0011200 5123480 DIGITIZING 13,053 44,557 45,000 45,000 45,000
0011200 5124070 TRAVEL & CONFERENCE 5,774 9,431 6,200 6,200 6,200
0011200 5124110 POSTAGE 295 362 500 500 500
0011200 5124120 COMMUNICATION 360 330 360 360 360
0011200 5124632 INTERNET SERVICE 0 0 1,431 1,431 1,431
0011200 5124710 PRINTING MATERIAL 1,668 1,663 1,668 1,668 1,230
0011200 5124910 LEGAL ADS 16,747 51,616 46,000 46,000 52,000
0011200 5124920 ELECTIONS 0 26,861 0 0 30,000
0011200 5124950 CODIFICATIONS 2,476 3,700 3,700 3,700 5,000
0011200 5125210 SUPPLIES 984 1,033 2,080 2,080 2,580
0011200 5125410 MEMBERSHIPS & SUBSCR 535 560 750 750 780
TOTAL OPERATING EXPENSES 54,492 152,713 120,289 120,289 129,481
0011200 5129920 CONTINGENCY 0 0 5,000 5,000 5,000
OTHER FUNDING SOURCE 0 0 5,000 5,000 5,000
TOTAL CITY CLERK 245,383 416,940 371,902 371,902 401,823
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 93
CITY CLERK’S OFFICE BUDGET HIGHLIGHTS
4910 Legal Ads – The City will allocate an additional $6,000, in order to comply with City,
County, and State laws, as the City is required to post advertisements announcing meetings,
ordinances, resolutions, etc.
4920 Election – FY 2016 does have an scheduled election, thus the line item is funded in
anticipation of the February 9, 2016 Elections in the amount of $30,000.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 94
CITY ATTORNEY’S OFFICE
001-1500-514
MISSION
The City Attorney is appointed by the City Mayor and Commission to serve as the chief legal
advisor to the Commission, the City Manager, and all City Departments, Offices, and Agencies.
The City Attorney’s Office is committed to providing the highest quality legal representation
possible to meet the present and future needs of the City of South Miami in an efficient and
effective manner. The Office maintains an open door policy to encourage continuous
communication between City Departments and all legal representatives.
CITY ATTORNEY’S OFFICE FUNCTION
The City Attorney is an outside firm that is contracted by the City to fulfill the office of City
Attorney as required by the City Charter. The City Attorney attends all regular and special City
Commission meetings, and meetings of the South Miami Community Redevelopment Agency and the
Planning Board. He attends other meetings as required by the City Commission.
The City Attorney may hire outside counsel with the consent of the City Commission. Outside
counsel is utilized on a limited basis for specialized legal issues. The City Attorney supervises litigation
and other legal matters that may be referred to outside counsel.
The City’s attorneys prepare or review all ordinances, resolutions, contracts, bonds and other
written instruments in which the municipality is concerned and endorse on each the attorney’s
approval of the form, language and execution thereof. When required by the City Commission,
the attorneys prosecute and defend, for and in behalf of the City, all complaints, suits, and
controversies in which the City is a party, before any Court or other legally constituted tribunal;
the attorneys render such opinions on legal matters affecting the City as the Commission may
direct; and the attorneys perform such other professional duties as may be required of them by
Ordinance or Resolution of the City Commission or by the City Charter.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 95
CITY ATTORNEY’S OFFICE OBJECTIVES
• To provide the highest-quality legal
services to City officials in a timely
manner and zealously represent the
City's interests and positions in
negotiations and litigation.
• To hire outside counsel and experts as
advisable and necessary.
• To protect the City from liability by
practicing preventive law.
• To continuously be aware of the legal
problems of the City, and to confer
with department heads as needed to
discuss, review and resolve legal
matters related to the governance of
the City of South Miami.
• To recommend and conduct training
sessions from time to time if needed
to reduce potential liability of the City.
and prepare memoranda as needed
for same purpose.
• To engage in continuing legal
education and professional
development.
• To handle legal matters concerning
the City in accordance with the law
and in a timely and efficient manner.
• To properly represent the interests
of the City, as directed, in other
legislative forums.
• To represent the City in civil cases
initiated by or brought against the City
and to supervise outside legal
representation obtained by the City
Attorney for specialized legal needs.
• To research and draft opinions on legal
matters in response to requests of the
City Commission and City.
• When requested by the City
Commission, to monitor, review and
publicize, legislative and administrative
matters of other governmental entities,
and make recommendations and
convey to others official positions as
needed.
• Upon request, to communicate clearly
the positions of the City to legislators
through letters, phone calls, personal
visits and other communication
methods with local, state and federal
legislators, administrators and
executive staff.
• As directed, to represent the City at
local, regional, state or federal
legislative sessions, meetings, hearings
or conferences, or similar
administrative or executive meetings,
hearings or conferences.
• To courteously handle all inquiries
from the public either via phone or in
person relative to the City's
ordinances, policies or procedures
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 96
CITY ATTORNEY BUDGET 2016
001-1500-514
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011500 5143120 LEGAL SERVICES - RETAINER 160,000 160,000 210,420 210,420 210,420
0011500 5143410 OUTSIDE COST - LAND USE 318,238 116,632 200,000 200,000 100,000
0011500 5143440 EMPLOYMENT LAW 35,918 36,884 52,500 52,500 52,500
0011500 5144065 CITY ATTORNEY'S EXPENSES 635 623 4,180 4,180 103,180
TOTAL OPERATING EXPENSES 514,791 314,139 467,100 467,100 466,100
TOTAL LEGAL SERVICES 514,791 314,139 467,100 467,100 466,100
CITY ATTORNEY’S OFFICE BUDGET HIGHLIGHTS
3120 Legal Services – Retainer – This expense line item is used to account for the services of
the City Attorney’s Firm. The amount is set as a flat fee, which was approved by the Commission.
The amount represents 100% of the total fee due for the fiscal year.
3410 Outside Cost – Land Use – Specialized legal counsel required throughout the
fiscal year is paid from this line item for issues concerning land use, zoning and related
planning matters.
3440 Employment Law– This line item is used to cover any legal fees, which the City
may incur due to employment and union related issues.
4065 City Attorney Expenses – Due to some current outstanding and future potential
lawsuits related to general items, specialized outside council has been obtained and the
amount is estimated to cover the legal expense related to those issues. Furthermore,
other specialized legal counsel required throughout the fiscal year is paid from this line
item. This line item encompasses other legal expenses related to goods and services
required such as, court filing fees, court reporter fees, paralegal fees, witness fees,
research by others, insurance, subscriptions, continuing legal education and other
expenses that are incurred for or on behalf of the City.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 97
CITY MANAGER’S OFFICE
001-1310-513
MISSION
The City Manager is appointed by the City Mayor and Commission. The City Manager's Office
provides overall direction and coordination of City operations to ensure that the City
Commission's adopted policy goals are met or exceeded based on budget restrictions. This office
continually evaluates the City's organizational structure as it relates to requirements for effective,
efficient and economical public service.
CITY MANAGER’S OFFICE FUNCTION
The City Manager’s Office implements official policies of the Mayor and City Commission by
coordinating City services in an efficient, effective and responsive manner, providing support,
guidance, communications and leadership to assure that quality municipal services are provided to
our community.
As the City’s Chief Executive Officer, the City Manager is ultimately responsible for all operations
of the municipal corporation. The City Manager’s Office provides organizational and fiscal
management as well as program development and evaluation.
City Manager
Steven Alexander
Assistant City
Manager Shari
Kamali
Presonnel Division Code Enforcement
Executive
Administrative
Assistant
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 98
In addition to overseeing daily administrative operations, the City Manager’s Office develops new
systems and methods relative to City services and is responsible for the research and analysis of
programs, in anticipation of future needs and challenges. The Manager’s Office coordinates with
the City Commission to propose and implement public policy and to manage the City’s mission,
goals and objectives.
Providing support to the Mayor and City Commission is another important aspect of this office.
This involves effective communication and being available to the City Commission. The
Manager’s Office is at the vanguard of the organization, projecting vitality, professionalism and
quality service to residents, private agencies, organizations and its own employees.
CITY MANAGER’S OFFICE ACCOMPLISHMENTS FOR FY 2015
• Delivered a fiscally responsible budget
while maintaining the City’s millage rate.
• Provided support and made
recommendations to the City
Commission.
• Continued to provide organizational and
fiscal management that holds
Departments accountable.
• See additional accomplishments on the
Manager’s Letter at the beginning of this
budget document.
CITY MANAGER’S OFFICE OBJECTIVES FOR FY 2016
• Provide for an ethical and professional
organizational culture, environment for
all Department heads and managers.
• Continue to execute current and new
policies including those developed by the
governing body and monitor adherence
to City policies.
• Deliver a fiscally responsible budget.
• Continue providing support and making
recommendations to the City
Commission.
• Engage the Commission and Staff in long
term planning.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 99
CITY MANAGER'S OFFICE BUDGET FY 2016
001-1310-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011310 5131210 SALARIES-REGULAR 212,707 339,824 355,711 355,711 356,390
0011310 5131310 SALARIES - PART TIME 23,472 1,648 0 0 0
0011310 5132110 F.I.C.A. 6,904 25,782 27,212 27,212 27,264
0011310 5132210 PENSION PLAN CONTRIBUTION 10,313 10,222 8,775 8,775 3,563
0011310 5132220 ICMA 2,070 28,243 32,531 32,531 32,627
0011310 5132310 GROUP HEALTH INSURANCE 17,536 40,010 35,550 35,550 36,524
0011310 5132410 WORKER'S COMPENSATION 782 706 787 787 897
TOTAL PERSONNEL SERVICES 273,784 446,435 460,566 460,566 457,265
0011310 5133450 CONTRACTUAL SERVICES 214,837 108,965 83,000 113,000 119,000
0011310 5134060 AUTO ALLOWANCE 5,100 7,800 7,200 7,200 7,200
0011310 5134065 CITY MANAGER EXPENSE 998 991 3,000 3,000 12,000
0011310 5134070 TRAVEL & CONFERENCE 318 289 4,000 4,000 8,000
0011310 5134080 EMPLOYEE EDUCATION 0 0 10,000 10,000 15,000
0011310 5134110 POSTAGE 945 1,149 1,500 1,500 1,500
0011310 5134120 COMMUNICATION 2,100 2,901 3,420 3,420 3,912
0011310 5134515 AUTO INSURANCE 0 0 503 503 503
0011310 5134634 MAINT-INTERNET SOFTWARE 21,980 0 0 0 0
0011310 5134710 PRINTING- INFRASTRUCTURE 1,668 1,665 2,000 2,000 2,000
0011310 5135205 COMPUTER EQUIPMENT 1,676 807 0 0 0
0011310 5135210 SUPPLIES 6,898 25,537 4,000 4,000 6,000
0011310 5135230 FUEL 4,382 1,156 960 960 960
0011310 5135410 MEMBERSHIPS & SUBSCRIPTIONS 2,093 5,403 4,543 4,543 8,423
TOTAL OPERATING EXPENSES 262,995 156,663 124,126 154,126 184,498
0011310 5136450 CAPITAL IMPROVEMENT 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0
0011310 5139920 GENERAL CONTINGENCY 0 5,000 100,000 70,000 100,000
OTHER FUNDING SOURCE 0 5,000 100,000 70,000 100,000
TOTAL CITY MANAGER 536,779 608,098 684,692 684,692 741,763
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 100
CITY MANAGER’S OFFICE BUDGET HIGHLIGHTS
3450 Contractual Services –The City currently has agreements with one (1) lobbying firm,
which focuses on obtaining appropriations and grants from the County
and State. An additional $6,000 was approved by the Commission for
this item.
Within this line item, $10,000 has been allocated for other projects and
$20,000 for surveys and appraisals.
4065 City Manager Expense – An additional $9,000 is allocated to
this line item for unanticipated miscellaneous expenses throughout the
City, which are required to be provided throughout the fiscal year.
4080 Employee Education – This line item has been increased by
$5,000 for staff training on the new ONESolution Community module.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 101
PERSONNEL DIVISION
001-1330-513
MISSION
As a strategic partner with City Departments, the Personnel Division seeks to provide our
employees and applicants with a full range of professional quality services in a timely and cost
efficient manner. The Personnel Division actively attracts, retains, develops and ensures that each
employee has an equal opportunity to succeed in the organization.
PERSONNEL DIVISION FUNCTION
The Personnel Division provides service to the City and the employees in numerous Personnel
Division services. The major areas covered by the Office are benefits, organizational & employee
development, diversity, compensation, employee relations, labor relations, staffing management,
and risk management. Other major functions of the Office include: training and development,
employee recruitment & selection, creation & evaluation of job descriptions, employee
classifications, policy development, assessment, performance evaluation, disciplinary actions, wage
& benefit surveys; group insurance benefits selection & monitoring, employee incentive programs,
accident/incident investigation, reporting & monitoring for Workers Compensation, review of
property values, insurance coverage and premiums, and general liability issues, and other related
duties and responsibilities.
Personnel Director
LaTasha Nickle
Personnel Generalist
Office Support
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 102
PERSONNEL DIVISION ACCOMPLISHMENTS FOR FY 2015
• Transferred Employer Time and
Attendance Systems from Executime
to ADP, a more efficient,
computerized time and attendance
software. The implementation of
ADP will continue to improve the
accuracy of employee time-reporting
and payroll calculations, and eliminate
the need for paper-based time cards,
leave applications, and related
documents.
• Provided training that will develop
skills, knowledge, abilities and
competencies in order to promote
employee and organizational growth.
• Promoted employee wellness
through different initiatives such as
Lunch n Learn events and a Fitness
Team with scheduled fitness trainings
that lead to 5K charity events.
• Promoted effective, accurate and
informative employee evaluations
through training for managers and
senior supervisors.
• Assisted Supervisors in providing a
positive working environment.
• Revamped and revitalized the City’s
Safety Program to promote
workplace safety and reduce risk of
injury and liability throughout the
City.
• Completely updated the personnel
manual to provide more clarity and
programmatic improvements
including smoking policy.
PERSONNEL DIVISION OBJECTIVES FOR FY 2016
• Continue to create other Wellness
initiatives to instill a healthier style of
living for employees and families.
• Standardize all Personnel Division
Forms with the City Standardizing
initiative. Create a standard online
location for all forms to be
obtainable by staff.
• Continue to assist Supervisors in
providing a positive working
environment.
• Continue to focus on professional
development programs designed to
improve job skills, leadership
capabilities and employee
productivity.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 103
PERSONNEL DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
Local Background Checks Processed 52 55 50 55 60
National Background Screenings 20 25 25 55 60
New Hire Orientations 13 15 12 40 35
Employment Advertisements 6 8 15 20 20
Wellness Fairs 4 4 6 6 4
Safety Meetings 4 4 4 7 6
Wage Statements Submitted 10 10 8 12 10
Random CDL Testing 14 15 15 15 16
Filing 65 65 65 65 70
Employee Applications Received 350 375 350 400 400
Notary Services 110 100 105 0 0
Workers Compensation Claims 20 25 20 22 25
Pre-employment Physicals 13 15 18 40 35
Post Accident Drug Screenings 20 25 20 25 25
Drivers License Checks 381 380 300 300 300
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 104
PERSONNEL DIVISION BUDGET FY 2016
001-1330-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011330 5131210 SALARIES - REGULAR 173,216 159,815 147,498 147,498 170,153
0011330 5132110 F.I.C.A. 13,164 12,688 11,284 11,284 13,017
0011330 5132220 ICMA CONTRIBUTION 6,983 8,093 10,325 10,325 11,911
0011330 5132310 GROUP HEALTH INSURANCE 16,077 15,347 14,179 14,179 23,574
0011330 5132410 WORKER'S COMPENSATION 449 334 326 326 428
TOTAL PERSONNEL SERVICES 209,889 196,277 183,612 183,612 219,083
0011330 5132510 UNEMPLOYMENT COMPENSATION 31,769 3,516 20,000 20,000 30,000
0011330 5132610 EMPLOYEE ASSISTANCE PROGRAM 5,601 4,745 4,000 4,000 10,000
0011330 5133160 PRE-EMPLOYMENT PHYSICALS 7,394 6,660 8,000 8,000 8,000
0011330 5133450 CONTRACTUAL SERVICES 63,226 65,747 25,720 25,720 28,000
0011330 5134080 CITYWIDE TRAINING 7,743 10,400 10,000 10,000 18,000
0011330 5134110 POSTAGE 133 219 275 275 275
0011330 5134120 COMMUNICATION 1,463 1,814 2,040 2,040 2,160
0011330 5134510 LIABILITY INSURANCE 292,923 381,898 419,723 419,723 519,723
0011330 5134630 MAINT. & REPAIR - COMM.EQUIP 3,750 0 0 0 0
0011330 5134634 INTERNET SOFTWARE 0 0 4,270 4,270 0
0011330 5134710 PRINTING- INFRASTRUCTURE 1,668 1,663 1,668 1,668 2,460
0011330 5134850 ADVERTISING-NON LEGAL 919 50 5,000 5,000 5,000
0011330 5135205 COMPUTER EQUIPMENT 15,026 0 0 0 0
0011330 5135210 SUPPLIES 3,580 3,354 5,109 5,109 5,109
0011330 5135410 MEMBERSHIPS & SUBSCRIPTIONS 3,064 3,616 1,130 1,130 1,130
TOTAL OPERATING EXPENSES 438,259 483,682 506,935 506,935 629,857
0011330 5139920 CONTINGENCY 0 0 5,000 5,000 5,000
OTHER FUNDING SOURCE 0 0 5,000 5,000 5,000
TOTAL PERSONNEL DIVISION 648,148 679,959 695,547 695,547 853,940
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 105
PERSONNEL DIVISION BUDGET HIGHLIGHTS
1210 Salaries – A new full time Office Support Position has been added increasing this line item
by $22,655.
2510 Unemployment Compensation – The City, like most other governmental agencies,
have opted out of the State Insurance Compensation Insurance program. The City only pays
unemployment compensation benefits to eligible individuals, which have separated from the City
without cause. Due to the expected increase of Unemployment Compensation an additional
$10,000 was allocated to this line item.
2610 Employee Assistance Program – This line item has been increased by $6,000 to fund
Employee Assistance Programs such as Smoking Cessation Program, Corporate Run, Quarterly
Wellness Programs and the Twilight Run.
4080 Citywide Training – The Citywide Training Workshops line item has been increased by
$8,000 for various trainings which include Anti-Harassment, Workplace Safety, Customer Service,
and Management/Leadership Training.
4510 Liability Insurance – The City budgets general liability and property insurance within this
respective line item has been increased by $100,000.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 106
CODE ENFORCEMENT DIVISION
001-1640-524
MISSION
The City of South Miami Code Enforcement Division is committed to the community it serves:
We are dedicated providers of municipal services and steward of the public trust. We promote
the well-being of a community where people desire pleasant living.
Code Enforcement’s mission is to achieve code compliance by using consistent, fair and effective
means to promote, maintain and ensure a high quality of life for the community.
CODE ENFORCEMENT DIVISION FUNCTIONS
The Code Enforcement Office functions are to enforce zoning and, building codes, business tax
license Registrations, codes and regulations. To prepare, schedule and present Code
Enforcement Hearings and provide administrative support to Special Magistrate.
Assistant City
Manager
Shari Kamali
Senior Code
Enf.
Code Enf.
Officer II
Code
Enforcement
Officer I
Bus. Tax Comp
Officer
Office Support
P/T
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 107
CODE ENFORCEMENT DIVISION ACCOMPLISHMENTS FOR FY 2015
• Assisted with organizing a local code
enforcement association to help and
adapt the continuing education of
Code Officers.
• Successfully providing for the
demolishing of unsafe/abandoned
structures, which improved
surrounding neighborhood and
property values.
• Satisfaction of outstanding fines and
liens resulting in properties being
sold and or redeveloped.
• A Code Officer was granted the
Florida Association of Code
Enforcement Huskey Scholarship;
therefore attended the annual
conference obtaining required re-
certification with minimal cost to
City.
• Code Officers attended various
trainings/classes obtaining re-
certification credits.
• Collected over 110% of license
renewal projected fees.
• Issued over 700 new business
licenses.
• Improved Officer’s documentation,
basic case management and hearing
presentation, and improved the
success rate on appeals.
CODE ENFORCEMENT DIVISION OBJECTIVES FOR FY 2016
• Continue to work/educate property
owners, landlords, occupants, renters
and businesses on City’s codes and
ordinances; in order to obtain
voluntary compliance.
• Continue to conduct pro-active
property and business inspections,
which were determined to be code
future violations.
• Maintain a productive workplace: by
providing training/cross training to
promote a more productive and
efficient workforce.
• Implement the use of the community
portion of the OneSolution
application.
• Improving the aesthetics of the City
through the use of proactive code
enforcement with a concentration on
main thoroughfares.
• Remain at the forefront of creative
and effective code enforcement by
establishing and maintaining a
proactive environment to help solve
community problems.
• Continue to undertake the lien
process in earnest.
• Continue to conduct pro-active
business inspections to ensure all
businesses pay the appropriate
payment of business tax.
• Continue to report and prepare
work orders to improve the City’s
infrastructure.
• Further develop the implementation
of a formal reporting system helpful
to identify trends and forecast needs
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 108
as well as monitor performance
within the Division.
• Follow up on open and closed cases
and compliance times.
• Continue to implement new
enforcement approaches including
the enforcement of parking lots and
landscaping, the stop and knock
policy, and create a professional and
friendly face to face enforcement in
the community.
CODE ENFORCEMENT DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
NEW CASES 860 1,000 800 842 1,000
CLOSED CASES 300 300 300 572 500
SPECIAL MAGISTRATE HEARINGS 450 300 150 89 100
LIENS RECORDED/RELEASED 30 40 30 87 80
LIEN SEARCHES 300 300 300 400 400
CITIZEN COMPLAINTS 200 150 200 240 200
BUSINESS INSPECTIONS 1,700 1,700 1,700 2,150 2,000
BUSINESS CITATIONS 700 700 700 720 700
BTRS NEW 626 600 600 700 500
ILLEGAL SIGNS 750 750
REVIEW OF BUILDING PERMITS 810 800
REINSPECTIONS 580 600
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 109
CODE ENFORCEMENT BUDGET FY 2016
001-1640-524
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011640 5241210 SALARIES - REGULAR 233,091 154,806 264,274 264,274 217,371
0011640 5241310 SALARIES - PART TIME 10,146 0 0 0 14,092
0011640 5242110 F.I.C.A. 18,695 12,224 20,217 20,217 17,707
0011640 5242210 PENSION PLAN CONTRIBUTION 9,176 8,831 13,818 13,818 3,077
0011640 5242220 ICMA RETIREMENT 9,729 4,937 11,227 11,227 11,227
0011640 5242310 GROUP HEALTH INSURANCE 22,101 20,978 35,449 35,449 31,432
0011640 5242410 WORKER'S COMPENSATION 4,626 3,178 5,103 5,103 5,728
TOTAL PERSONNEL 307,564 204,954 350,088 350,088 300,634
0011640 5243111 CONTRACT - SPECIAL MASTER 502 1,350 4,000 4,000 4,800
0011640 5243450 CONTRACTUAL 807 4,831 20,000 20,000 20,000
0011640 5244070 TRAVEL & CONFERENCE 667 632 1,500 1,500 1,200
0011640 5244080 EMPLOYEE EDUCATION 389 600 2,415 2,415 2,415
0011640 5244110 POSTAGE 4,172 5,137 7,000 7,000 7,000
0011640 5244120 COMMUNICATION 4,310 4,546 4,650 4,650 4,920
0011640 5244515 LIABILITY INSURANCE-AUTO 0 0 2,265 2,265 2,265
0011640 5244710 PRINTING-INFRASTRUCTURE 1,303 940 1,668 1,668 1,640
0011640 5244920 OTHER CHARGES-LIENS 1,637 2,516 1,612 1,612 1,612
0011640 5245205 COMPUTER EQUIPMENT 66 3,708 1,000 1,000 1,000
0011640 5245210 SUPPLIES 1,984 2,907 3,873 3,873 3,343
0011640 5245220 UNIFORMS 987 1,859 2,000 2,000 2,000
0011640 5245230 FUEL 4,842 4,908 5,978 5,978 5,978
0011640 5245410 MEMBERSHIPS & SUBSCRIPTIONS 0 105 540 540 540
TOTAL OPERATING EXPENSES 21,666 34,039 58,501 58,501 58,713
0011640 5249920 CONTINGENCY 0 0 5,000 5,000 5,000
OTHER FUNDING SOURCE 0 0 5,000 5,000 5,000
TOTAL CODE ENFORCEMENT 329,230 238,993 413,589 413,589 364,347
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 110
CODE ENFORCEMENT DIVISION BUDGET HIGHLIGHTS
1210 Salaries – This line item has decreased by $46,903 as the Events Coordinator position was
reallocated to the Parks and Recreation Department.
1310 Part Time Salaries – A part time Office Support Position has been added increasing this
line item by $14,092.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 111
FINANCE DEPARTMENT
001-1410-513
MISSION
In a spirit of excellence, integrity, and dedication, the Finance Department is committed to
providing timely, accurate, clear and complete financial information and support to other City
Departments, citizens, and the community at large.
FINANCE DEPARTMENT FUNCTION
The Finance Department is responsible for the proper accounting of all City funds and
compliance with all applicable regulations and laws. Routine duties include processing accounts
payable, accounts receivable, central collections, general ledger fund accounting, preparation of
applicable state and federal reports, and periodic financial reports to management, administering
debt service, and investment of City funds. The Department is also responsible for the
implementation and control of the approved budget and the preparation, and disclosure of the
financial statements, including responses to the external auditors. It also provides other
Departments with financial analysis and assists with banking transactions that arise during the
year.
The Division of Parking and Central Services, as well as the Management Information System
Division report under the Finance Department.
Chief Financial Officer
Alfredo Riverol, CPA, CGFM, CGMA,
Cr.FA
Office Manager
Senior Accountant
Junior Accountant
Office
Support (P/T)
Office
Support (P/T)
Procurement
Division
Management
Info. Systems
Office
Parking
Division
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 112
FINANCE DEPARTMENT ACCOMPLISHMENTS FOR FY 2015
• Continued to require Electronic Fund
Transfer (EFT) payments as a mandatory
process to all new vendors as the regular
form of payment from the City.
• Continued to produce and post online
before every second regular Commission
meeting of the month the City’s monthly
finance report for the previous month.
• Continued to produce the
Comprehensive Annual Financial Report
(CAFR) with auditors issuing no findings.
• Obtained all three Government Finance
Officers Association (GFOA) prestigious
awards for Budget, CAFR, and PAFR;
certifying that the City’s finance reports
are being produced at the highest
standard possible.
• Posted online accurate and timely budget
and financial reports on a monthly basis.
• Assisted the City Manager in the
preparation of the FY 2016 Annual
Operating and Capital Budget.
• Produced and posted online the Popular
Annual Financial Report (PAFR).
• Implemented the City’s .net accounting
system which integrates in the City’s
new Enterprise Resource Planning (ERP)
system, ONESolution.
FINANCE DEPARTMENT OBJECTIVES FOR FY 2016
• Continue implementing the ACH
payment program and requiring 70% of
all active vendors to accept ACH as the
regular form of payment from the City.
• Continue to pursue implementation and
establishment of an online payment
option for certain provided City services
such as Local Business Tax, Code
Enforcement Violations, Building Permit
Renewals, etc.
• Continue to produce and post online
before every second regular Commission
meeting of the month the City’s monthly
finance report for the previous month.
• Continue to produce the
Comprehensive Annual Financial Report
(CAFR) without auditor findings.
• Obtaining all three Government Finance
Officers Association (GFOA) prestigious
awards for Budget, CAFR, and PAFR;
certifying that the City’s finance reports
are being produced at the highest
standard possible.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 113
FINANCE DEPARTMENT ACTIVITY REPORT
ACTIVITY ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2011 FY 2013 FY 2014 FY 2015 FY 2016
Number of Parking Decals Sold 788 750 1,000 1,100 1,200
Number of Cash Key Sold 5 1 0* 0* 0*
Number of Cash Key Refills 150 5 0* 0* 0*
Number of Payroll Periods Processed 26 26 N/A** N/A** N/A**
Comprehensive Annual Fin. Rep. (CAFR) 1 1 1 1 1
Popular Annual Financial Report (PFAR) 1 1 1 1 1
Number of Annual Balanced Budget 1 1 1 1 1
Number of A/P Checks Processed 3,363 3,200 3,000 2,800 2,800
* The Cash Key program was discontinued due to the implementation of the Parking Pay Stations.
** Payroll is now processed by Personnel Divisionand ADP.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 114
38 MULTI-SPACE PAY STATIONS
PROJECTED DEBT PAYMENTS FOR FY 2016 HIGHLIGHTED
RESOLUTION 12-11-13326
001-1410-513
$417,896.00
Payment
Number
Payment
Date
Payment
Amount
Principal
Component
Interest
Component
Ending
Balance
45 10/7/2014 7,389.86 7,161.65 228.21 109,126.79
46 11/7/2014 7,389.86 7,175.70 214.16 101,951.09
47 12/7/2014 7,389.86 7,189.78 200.08 94,761.31
48 1/7/2015 7,389.86 7,203.89 185.97 87,557.42
49 2/7/2015 7,389.86 7,218.03 171.83 80,339.39
50 3/7/2015 7,389.86 7,232.20 157.66 73,107.19
51 4/7/2015 7,389.86 7,246.39 143.47 65,860.80
52 5/7/2015 7,389.86 7,260.61 129.25 58,600.19
53 6/7/2015 7,389.86 7,274.86 115 51,325.33
54 7/7/2015 7,389.86 7,289.13 100.73 44,036.20
55 8/7/2015 7,389.86 7,303.44 86.42 36,732.76
56 9/7/2015 7,389.86 7,317.77 72.09 29,414.99
57 10/7/2015 7,389.86 7,332.13 57.73 22,082.86
58 11/7/2015 7,389.86 7,346.52 43.34 14,736.34
59 12/7/2015 7,389.86 7,360.94 28.92 7,375.40
60 1/7/2016 7,389.86 7,375.40 14.46 0.00
TOTAL 443,391.60 417,896.00 25,495.60
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 115
FINANCE DEPARTMENT BUDGET FY 2016
001-1410-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011410 5131210 SALARIES - REGULAR 253,679 280,377 325,297 325,297 277,572
0011410 5131310 SALARIES - PART TIME 49,757 38,582 43,117 43,117 29,636
0011410 5132110 F.I.C.A. 23,593 24,451 28,184 28,184 23,501
0011410 5132210 PENSION PLAN CONTRIBUTION 13,226 11,085 9,515 9,515 3,863
0011410 5132220 DEFERRED COMPENSATION (ICMA) 9,989 11,184 17,547 17,547 14,206
0011410 5132310 GROUP HEALTH INSURANCE 25,956 26,741 35,449 35,449 31,432
0011410 5132410 WORKER'S COMPENSATION 828 676 815 815 774
TOTAL PERSONNEL SERVICES 377,028 393,096 459,924 459,924 380,984
0011410 5133100 PROFESSIONAL SERVICES 10,000 18,000 10,000 10,000 10,000
0011410 5133210 AUDITOR'S FEE 65,940 57,000 83,500 83,500 85,500
0011410 5133450 CONTRACTUAL SERVICES 9,788 24,321 36,860 36,860 36,860
0011410 5133459 CONTRACTUAL SERVICES- PRKN 0 421,120 526,659 436,659 435,768
0011410 5134070 TRAVEL & CONFERENCE 1,364 2,767 3,160 3,160 3,160
0011410 5134110 POSTAGE 4,229 5,085 7,030 7,030 7,030
0011410 5134120 COMMUNICATION 1,177 1,830 2,100 2,100 1,080
0011410 5134634 MAINTENANCE COMP PROGRAMS 12,676 17,730 35,000 35,000 36,750
0011410 5134710 PRINTING- INFRASTRUCTURE 1,588 1,490 1,668 1,668 1,230
0011410 5135205 COMPUTER EQUIPMENT 693 0 1,300 1,300 1,960
0011410 5135210 SUPPLIES 8,226 8,528 8,703 8,703 8,810
0011410 5135410 MEMBERSHIPS & SUBSCRIPTIONS 2,191 2,315 2,425 2,425 1,535
TOTAL OPERATING EXPENSES 117,872 560,186 718,405 628,405 629,683
0011410 5137110 DEBT SERVICE- PRINCIPAL 34,414 119,267 121,288 121,288 29,415
0011410 5137210 DEBT SERVICE- INTEREST 0 3,825 1,805 1,805 145
TOTAL DEBT SERVICE 34,414 123,092 123,093 123,093 29,560
0011410 5139920 CONTINGENCY 0 0 5,000 5,000 5000
OTHER FUNDING SOURCE 0 0 5,000 5,000 5,000
TOTAL FINANCE 529,314 1,076,374 1,306,422 1,216,422 1,045,227
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 116
FINANCE DEPARTMENT BUDGET HIGHLIGHTS
1210 Salaries – This line item has been decreased due to certain personnel restructuring within
Finance. The significant change within the restructuring was the relocation of the Grant’s and
Sustainability Administrator position to the Planning and Zoning Department which provided for
the majority of the a salary reduction of approximately $57,228.
3459 Contractual Services – This line item has been decreased by $92,151 as the Street-Line
Project parking related item is not budgeted for Fiscal Year 2016.
7110 Debt Service Principal – The financing of the ONESolution Finance Software was paid in
full in Fiscal Year 2015 decreasing the line item. In addition, the financing of the 38 pay stations
will be completed during the first four months of Fiscal Year 2016. Thus a total decrease of
$91,873 is projected for this line item.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 117
MANAGEMENT INFORMATION SYSTEMS DIVISION
001-1340-513
MISSION
The mission of the Management Information Systems Office of the City of South Miami is to
provide quality design, implementation, and support of all computer based and related
technologies necessary for the staff to perform their duties as efficiently and expediently as
possible.
MANAGEMENT INFORMATION SYSTEMS FUNCTION
The City’s Management Information Systems Office will be recognized among municipalities as a
premier provider of technology infrastructure and services. Our ultimate function is to make
information available anytime and anywhere.
In partnership with City departments, the Management Information Systems Office provides
strategic vision for effective information systems. Accomplishment of this mission will facilitate
knowledge sharing and will result in satisfied customers.
The Management Information Systems Office is responsible for three main initiatives: The City’s
Information Technology and Network, Cable Television Services and the City’s website.
MANAGEMENT INFORMATION SYSTEMS ACCOMPLISHMENTS FY 2015
On April of 2014 the City entered into an Interlocal Agreement with Miami-Dade County’s
Information Technology’s Department (ITD). In FY 2015, ITD was able to complete an
evaluation of the City’s existing infrastructure and provide a plan to accomplish the Office’s
mission. In FY 2015, the Management Information Systems Office was able to accomplish many
important projects that were critical to the continuation of the integrity of the system.
• Virtualization of the City’s current
network environment and eliminating
many of the outdated servers
• The City’s IP addresses currently in use
are not RFC 1918 private IP addresses,
they are publicly routable. The City of
South Miami will migrate off of the
publicly routable IP addresses and MIS
will reconfigure all of the affected City
equipment.
• There are 4 Active Domain controllers
running on different versions of
Windows. MIS will be upgrading the
domain controllers so that they are all
running on the same operating system to
ensure maximum compatibility and
stability.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 118
MANAGEMENT INFORMATION SYSTEMS OBJECTIVES FOR FY 2016
• Since April 8, 2014, Windows XP is no
longer supported by Microsoft. The City
will migrate off all computers and servers
off of Windows XP and onto Microsoft's
cloud offering of Office 365.
• Provide Wi-Fi coverage for City Hall and
Sylva Martin building.
• Help in the implementation of the
ONESolution Community Development
Software.
• Connect Dante Fascell to the City’s
network infrastructure.
MANAGEMENT INFORMATION SYSTEMS ACTIVITY REPORT
ACTIVITY ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
AS-400 Update / Maintenance (Including SunGard
Software) 230 45 120 168 160
PC, Non-Software, Maintenance / Troubleshooting 970 765 780 756 650
Meetings Recorded (Hours) 175 156 162 158 160
OSSI Software Issues 64 52 41 38 35
Server Replacements 2 2 2 15 0
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 119
MANAGEMENT INFORMATION SYSTEMS BUDGET FY 2016
001-1340-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011340 5133450 CONTRACTUAL SERV -INFRASTRUCT 188,552 201,228 195,200 195,200 213,000
0011340 5134632 INTERNET SERVICE 58,454 36,048 50,679 50,679 66,279
0011340 5134634 MAINTENANCE - INTERNET SERVICE 36,145 48,824 83,049 83,049 85,123
0011340 5135205 COMPUTER EQUIPMENT 22,509 31,547 22,950 22,950 11,420
0011340 5135210 SUPPLIES 3,403 3,049 3,038 3,038 9,264
TOTAL OPERATING EXPENSES 309,063 320,696 354,916 354,916 385,086
TOTAL MIS 309,063 320,696 354,916 354,916 385,086
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 120
MANAGEMENT INFORMATION SYSTEMS BUDGET HIGHLIGHTS
3450 Contractual Services – An increase of $20,000 for back up services for City of South
Miami data at the Miami-Dade County Data Center.
4632 Internet – This line item has been increased by $15,600 for the Dedicated ATT 100 Mbps
Metro-E circuit that provides diverse paths to and from the City of South Miami to the Miami-
Dade County Data Center.
5205 Computer Equipment – There has been various budget reductions within this line item
in the amount of $11,530.
5210 Supplies – An increase in this line item in the amount of $6,226 for UPS batteries,
keyboards, and to install and set up 10 WAPS; Wi-Fi LAN for City Hall and Sylva Martin building.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 121
PROCUREMENT DIVISION
001-1320-513
MISSION
The mission of Procurement Division is to provide and ensure a high quality of service to City
Departments for the taxpayers of South Miami. This is accomplished by properly vetting
proposals leading to the awarding of contracts to highly qualified vendors who meet bid and
proposal specifications and a thorough background investigation. The Procurement Division
promises to obtain the best quality of goods and services by maximizing its purchasing power
through integrity, equality, efficiency and effectiveness.
PROCUREMENT DIVISION FUNCTION
The mission statement for the Procurement Division of the City of South Miami is to maximize
the investment of our citizens by utilizing City values including the highest level of integrity and
the best business practices, to provide goods and services to City Departments, to insure
integrity, and to maintain the highest ethical standards following the Florida Statutes, Code of
Ordinance, City Charter and Purchasing Policies.
PROCUREMENT DIVISION ACCOMPLISHMENTS IN FY 2015
• Attained its re-certification of NIGP,
The Institute for Public
Procurement’s Outstanding Agency
Accreditation Award.
• Completed the re-accreditation
process and submitted findings to
the National Institute of
Government Purchasing (NIGP).
• Solicited a replacement copier lease
program and executed a 48 month
agreement with a copier provider
which will save the City
Purchasing Manager
Procurement
Specialist
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 122
approximately $540 per month over
the 48 month term.
• Coordinated the completion of an
inventory of the City’s fixed assets.
• Disposed of City assets declared
surplus in accordance of the City’s
surplus asset policy.
• Issued Purchase Orders for City
Departments for items more than
$1,000 in accordance with the City’s
Purchasing Policy and threshold
amounts.
• Issue formal and in-formal
solicitations supporting department’s
requirements and objectives for
goods and/or services.
PROCUREMENT DIVISION OBJECTIVES FOR FY 2016
The main goal of the Procurement Division is to improve the quality of service that we provide to
our Citizens and to the City’s Departments. We are eager to accomplish our goal in order to
operate more efficiently, by implementing the following procedures:
• Secure the “Outstanding Agency
Accreditation Achievement Award”
from NIGP.
• Increase the visibility and traction of
formal solicitations that are posted
on the City’s website by promoting
the “Notify Me” feature on the
City’s website.
• Assist Departments in vendor
selection information and
expenditures with City policy and
reporting requirements to the
Commission.
• Maintain and monitor citywide fixed
assets and inventory control.
• Prepare Request for Proposals,
Request for Qualifications and Bids
for citywide requirements.
• Ensure the City maintains a fair,
open, transparent and competitive
procurement process.
• Finalize a state of the art purchasing
Ordinance for Commission
Approval.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 123
PROCUREMENT DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
Notarizations* 200 150 0 0 0
Passport Services* N/A* N/A* 0 0 0
Fingerprints* 900 850 0 0 0
Background Checks* 270 220 0 0 0
No. of Total Revenue Services* 1190** 1080** 0 0 0
Purchase Orders Issued 300 350 250 250 240
No. of RFP's & RFQ's Issued 25 30 34 30 35
No. of Invoices Processed* 3200 3300 0 0 0
*Services no longer provided
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 124
PROCUREMENT DIVISION BUDGET FY 2016
001-1320-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011320 5131210 SALARIES - REGULAR 109,975 106,630 106,338 106,338 108,347
0011320 5131310 SALARIES - PART TIME 6,710 0 0 0 0
0011320 5131410 OVERTIME 0 4,438 6,970 6,970 6,970
0011320 5132110 F.I.C.A. 9,452 9,457 8,668 8,668 8,822
0011320 5132220 ICMA 5,217 5,515 7,932 7,932 8,072
0011320 5132310 GROUP HEALTH INSURANCE 8,530 13,437 14,179 14,179 15,716
0011320 5132410 WORKER'S COMPENSATION 328 225 251 251 216
TOTAL PERSONNEL SERVICES 140,212 139,702 144,338 144,338 148,143
0011320 5133450 CONTRACTUAL SERVICES 19,570 5,825 5,700 5,700 5,800
0011320 5134110 POSTAGE 2,082 1,923 3,000 3,000 3,000
0011320 5134120 COMMUNICATION 628 554 1,020 1,020 1,080
0011320 5134125 TELEPHONE 141,528 38,325 46,721 46,721 47,720
0011320 5134420 LEASE POSTAGE MACH 1,364 1,488 1,488 1,488 2,904
0011320 5134615 MAINT - OFFICE EQUIPMENT 1,320 1,020 2,776 2,776 1,894
0011320 5134620 MAINT-OPERATING EQUIPMENT 0 0 250 250 250
0011320 5134710 PRINT/BIND/COPYING 3,858 4,229 6,482 6,482 2,460
0011320 5134720 PRINTING-CONTRACTUAL 270 940 2,000 2,000 2,000
0011320 5135210 SUPPLIES 16,416 15,573 16,150 16,150 16,150
0011320 5135410 MEMBERSHIPS & SUBSCRIPTIONS 330 265 680 680 330
TOTAL OPERATING EXPENSES 187,366 70,142 86,267 86,267 83,588
0011320 5139920 CONTINGENCY 0 0 5,000 5,000 5,000
OTHER FUNDING SOURCE 0 0 5,000 5,000 5,000
TOTAL CENTRAL SERVICES 327,578 209,844 235,605 235,605 236,731
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 125
BUILDING DEPARTMENT
001-1610-524
MISSION
The Mission is to protect the Community from dangerous construction. The Building
Department enforces the State of Florida Building Code within the boundaries of the City of
South Miami, and collaborates with other City Departments in the enforcement of local codes.
FUNCTION
To enforce the State of Florida Building Code within the boundaries of the City of South Miami,
and collaborate with other City Departments in the enforcement of local codes. It provides fair,
consistent and equitable interpretation of codes during the review of construction documents
submitted for building permits and during the field inspection conducted for compliance. The
Department also certifies buildings upon completion and at pre-stated periods afterwards.
Building Director
Victor Citarella, PE
Permit
Coordinator
Permit
Coordinator
Chief Building
Inspector
Chief
Electrical
Inspector
(P/T)
Chief
Mechanical
Inspector
(P/T)
Chief
Plumbing
Inspector
(P/T)
Chief
Structural
Inspector
(P/T)
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 126
BUILDING DEPARTMENT ACCOMPLISHMENTS FY 2015
• Departmental staff maintained cordial
relations with developers, contractors
and city residents, providing technical
assistance and support while enforcing
the applicable State and City codes.
• Completed 100% of building plan
documents review for compliance with
the Florida Building Code within 10
working days.
• Completed 100% and documented field
building inspections within 24 hours of
the initial request.
• Continued the routine update of the
Departmental website by updating
information such as revised schedules for
permit fees and provided downloadable
applications for building permits.
BUILDING DEPARTMENT OBJECTIVES FY 2016
• Maintain high level of customer service
during the performance of its operational
duties and responsibilities.
• 100% of all building inspections
requested before 4:00 pm to be
completed and documented by the end
of the next working day.
• Continue to keep accurate records of
financial and workload parameters for
the Department.
• Make sure the inspectors have all the
necessary training to complete all the
inspections in a professional manner.
• 100% of building permit applications will
be processed within ten working days
after approvals by other Departments.
• Keep track and review all Departmental
performance parameters and submit
monthly reports.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 127
BUILDING DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
PERMITS:
Building 490 490 590 610 650
Roofing 130 135 155 160 180
Electrical 350 360 345 385 400
Mechanical 120 120 143 145 160
Plumbing 190 150 213 200 210
TOTAL PERMITS 1,280 1,255 1,446 1500 1600
INSPECTIONS:
Building 1,130 1,140 1,491 1600 1700
Roofing 550 550 620 650 700
Electrical 680 700 786 800 900
Mechanical 300 280 363 400 550
Plumbing 470 460 574 550 550
TOTAL PERMITS 3,130 3,130 3,834 4000 4400
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 128
BUILDING DEPARTMENT BUDGET FY 2016
001-1610-524
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011610 5241210 SALARIES - REGULAR 202,288 236,358 235,318 235,318 235,318
0011610 5241310 SALARIES - PART TIME - INSPECTORS 142,606 136,247 138,434 138,434 138,434
0011610 5242110 F.I.C.A. 29,629 28,943 28,592 28,592 28,592
0011610 5242220 ICMA RETIREMENT 15,553 15,361 16,472 16,472 16,472
0011610 5242310 GROUP HEALTH INSURANCE 23,474 25,795 28,359 28,359 31,432
0011610 5242410 WORKER'S COMPENSATION 7,308 5,378 6,000 6,000 6,831
TOTAL PERSONNEL SERVICES 420,858 448,082 453,175 453,175 457,079
0011610 5243150 CONTRACT INSPECTORS 2,361 2,999 3,000 3,000 3,000
0011610 5243450 CONTRACTUAL SERVICES 0 614 1,000 1,000 1,000
0011610 5244110 POSTAGE 113 145 200 200 200
0011610 5244120 COMMUNICATIONS 304 660 1,440 1,440 1,080
0011610 5244515 LIABILITY INSURANCE- AUTO 0 0 503 503 503
0011610 5244710 PRINTING - INFRASTRUCTURE 1,144 947 1,900 1,900 1,640
0011610 5245210 SUPPLIES 2,382 1,580 2,000 2,000 2,000
0011610 5245220 UNIFORMS 0 679 1,456 1,456 1,456
0011610 5245230 FUEL 1,215 1,314 1,600 1,600 1,600
0011610 5245410 MEMBERSHIPS & SUBSCRIPTIONS 0 0 2,720 2,720 120
TOTAL OPERATING EXPENSES 7,519 8,938 15,819 15,819 12,599
0011610 5249920 CONTINGENCY 0 0 5,000 5,000 5,000
OTHER FUNDING SOURCE 0 0 5,000 5,000 5,000
TOTAL BUILDING DEPARTMENT 428,377 457,020 473,994 473,994 474,678
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 129
PLANNING AND ZONING DEPARTMENT
001-1620-524
MISSION
The Planning and Zoning Department is committed to providing the community with high-quality,
services and programs to enhance the quality of life of the City of South Miami residents,
businesses and visitors, and to promote a well-designed, physically integrated, livable and
prosperous community. The Planning and Zoning Department provides technical support to the
City Manager, City Commission, other Departments, appointed boards, residents, the business
community and the general public on current land use and development issues.
PLANNING & ZONING FUNCTION
The Department is charged with the oversight of all inquiries pertaining to the City’s adopted
land use and zoning provisions, including but not limited to, property plat and zoning information,
Comprehensive Plan amendments, variance requests, site plan reviews, issuance of sign permits,
tree removal permits, land development regulations and code compliance activity. The review
responsibility for this division is regulated by Florida Statutes Chapters 162, 163 and 380 and
Florida Administrative Code Section 9-J5 and 9-J11 along with the City Charter and Code. These
regulations control the development and implementation of City Comprehensive Plan, including
development regulations, concurrency regulations, and other issues relating to the overall
planning and land use function.
Planning Director
Dwayne Williams
Senior Planner/
Zoning Admin.
Zoning Review
Coordinator
Grants and Sust.
Initiatives Admin.
Office Support
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 130
PLANNING & ZONING ACCOMPLISHMENTS FY 2015
• The South Miami Intermodal
Transportation Plan (SMITP) was
completed by Kimley-Horn &
Associates. The SMITP is part of a
continuing effort to enhance the
City's transportation system and
mobility choices for the residents
and visitors to the City of South
Miami. The SMITP goals and
objectives are to establish a network
of sidewalks, trails, roadway
improvements, neighborhood
greenways, and bicycle lanes
throughout the City. These
infrastructure improvements will
connect residential areas to
downtown shopping and dining,
transit facilities (Metrorail and BRT)
and M-Path. A main priority of this
plan is to provide a safer
environment for pedestrians,
cyclists, and residents by promoting
neighborhood greenways on
residential streets with low volumes
of auto traffic and low speeds. This
is an ongoing effort that will require
interagency coordination and policy
implementation to be programmed
into the City's 5-year CIP for
implementation.
• The City of South Miami
commenced their Composting Pilot
Program, which provides residents
with composters in exchange for 3-
months of data collection. In
collaboration with Miami-Dade
County, the City of South Miami
hosted a "Learn How to Compost"
event on April 2015.
• Completed review and
implementation of the City’s Tree
Protection Ordinance as it relates to
Section 20-4.5 of the Land
Development Code.
• Processed several Land
Development Code amendments
including but not limited to the
amendment to the parking
requirements for restaurants in the
Hometown District, and
construction hours for the City.
• The CRA Board/City Commission
continues to address the needs for
housing within the CRA. The
Planning Department, working with
the South Florida Regional Planning
Council is developing new land use
strategies in the district to
accomplish the HUD/CDBG
objectives for the Madison Square
Project.
• The Department continues to work
with Miami-Dade County
Management Information Systems to
maintain GIS system that is housed
in the Department and maintained
for various inter-departmental users
and to provide maps and data to the
general public.
• Provides direct staff support to the
Environmental Review and
Preservation Board, the Planning
Board/Local Planning Agency, the
Historic Preservation Board and the
Green Task Force. The Department
provides staff support to the
Community Redevelopment Agency,
the City Commission, City
Attorney, City Manager and the
other Departments.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 131
PLANNING & ZONING OBJECTIVES FY 2016
• Continue with the implementation
of the SMITP and obtain planning
assistance grants.
• Participate with Miami Dade County
Parks & Recreation Department,
Transit Department, and the Cities
of Miami and Coral Gables on the
development of the Underline/
MPath program.
• Collaborate with the East Coast
Greenways Alliance in their
November 2015 event, WHEELS,
planned for South Miami area,
showcasing bicycling and walkability
in the region.
• Initiate the adoption of Complete
Streets Policies in collaboration with
the Procurement Division to select
expert planning consultant to create
Complete Streets Policy and Design
Standards Manual.
• Prepare and file amendments to the
Comprehensive Plan Text and the
Future Land Use Map address
development issues within the City's
TODD.
• Prepare and file amendments to the
Comprehensive Plan Text, the
Future Land Use Map and the Land
Development Code to address
development issues within the
Madison Square Project.
• Maintain the Land Development
Codes of the City including the
Official Zoning Map, and continue
updating as needed.
• Maintain the various planning and
zoning layers for the City's GIS.
• Prepare and file an amendment to
the Comprehensive Plan text, to
include an "educational element" in
conformance with the City's
Interlocal Agreement with the Miami
Dade County School Board.
• Prepare and file an amendment to
the Comprehensive Plan and adopt a
water supply facilities work plan.
This update of the work plan will
identify and plan for the water
supply sources and facilities needed
to serve the existing and new
development within the City. This is
required pursuant to Chapter 163,
Part II, F.S. within 18 months
following the approval of the
Regional Water Supply Plan update
by the South Florida Water
Management District.
• Work with the downtown
merchants and property owners to
develop a business improvement
district plan.
• Work on Transfer Development
Right Ordinance
• Continue working with SunGard on
land-file (citywide address files)
cleanup for data conversion, in
preparation of implementing the
City's ONESolution code
enforcement and building permit
module.
• Continue to work with the City's
Community Rating System (CRS)
Coordinator to reduce the City's
overall flood insurance rating from a
7 to a 6 through the implementation
of development policies, procedures
and public outreach.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 132
• Determine the feasibility and benefit
of Brownfield designation for certain
areas in the industrial/automotive
zone as part of the redevelopment
strategy for the area.
• Continue to work closely with other
Departments on the design and
implementation of decorative
signage and way finding program.
• Provide Planning support to the City
Attorney's office on matters
concerning legal challenges on land
use decisions.
• Continue to work closely with the
City's other Departments towards
the implementation and maintenance
of the ERP, and improve the
efficiency and function of the
Planning & Zoning Department.
• Provide staff support to City of
South Miami for the following
Boards and Committees which
include but are not limited to:
Planning Board/Local Planning
Agency, Environmental Review &
Preservation Board, Historic
Preservation Board and Green Task
Force.
PLANNING & ZONING DEPARTMENT ACTIVITY REPORT
ACTIVITY ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2016 FY 2012 FY 2013 FY 2014 FY 2015
Building Permits Reviewed 750 775 758 750 800
Requests for Microfilm Records 200 225 0* 0* 0*
Items Processed for:
Planning Board 55 60 25 10 10
Environm. Review & Preserv. Board 90 100 96 137 100
Historic Preservation Board 30 35 10 3 5
*Microfilm Projections are reported under City Clerk.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 133
PLANNING AND ZONING DEPARTMENT BUDGET FY 2016
001-1620-524
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011620 5241210 SALARIES - REGULAR 249,079 229,999 223,623 223,623 282,576
0011620 5241310 SALARIES - PART TIME 22,303 0 0 0 0
0011620 5242110 F.I.C.A. 20,938 18,061 17,107 17,107 21,617
0011620 5242210 PENSION PLAN CONTRIBUTION 15,639 8,921 7,657 7,657 3,202
0011620 5242220 ICMA RETIREMENT 9,218 9,348 11,623 11,623 15,629
0011620 5242310 GROUP HEALTH INSURANCE 24,469 22,635 28,359 28,359 39,290
0011620 5242410 WORKER'S COMPENSATION 702 454 495 495 712
TOTAL PERSONNEL SERVICES 342,348 289,418 288,864 288,864 363,026
0011620 5243100 PROFESSIONAL SERVICES 0 0 440 440 440
0011620 5243450 CONTRACTUAL SERVICES 94,420 21,290 92,000 92,000 200,000
0011620 5243480 MICROFILMING - DIGITIZING 1,444 0 0 0 0
0011620 5244070 TRAVEL & CONFERENCE 0 528 1,400 1,400 1,400
0011620 5244110 POSTAGE 1,116 1,492 2,269 2,269 2,500
0011620 5244120 COMMUNICATION 905 1,736 1,164 1,164 3,720
0011620 5244515 LIABILITY INSURANCE - AUTO 0 0 503 503 503
0011620 5244620 MAINT-OPERATING EQPT. 2,500 1,812 5,500 5,500 5,500
0011620 5244634 MAINT-INTERNET SOFTWARE 1,500 0 4,000 4,000 4,000
0011620 5244710 PRINTING-INFRASTRUCTURE 2,862 2,837 3,412 3,412 1,640
0011620 5244910 LEGAL ADS 2,357 3,585 6,588 6,588 6,588
0011620 5245205 COMPUTER-EQUIPMENT 2,823 320 1,000 1,000 2,000
0011620 5245210 SUPPLIES 22,974 3,681 3,681 3,681 2,526
0011620 5245230 FUEL 117 118 144 144 144
0011620 5245410 MEMBERSHIPS & SUBSCRIPTIONS 1,473 1,333 1,860 1,860 1,315
TOTAL OPERATING EXPENSES 134,491 38,732 123,961 123,961 232,276
0011620 5249920 CONTINGENCY 0 0 5,000 5,000 5,000
OTHER FUNDING SOURCE 0 0 5,000 5,000 5,000
TOTAL PLANNING & ZONING 476,839 328,150 417,825 417,825 600,302
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 134
PLANNING & ZONING DEPARTMENT BUDGET HIGHLIGHTS
1210 Salaries – Salaries within the Planning and Zoning Department increased due to a
longevity increase for the department’s most tenured employee and more significantly, the Grants
and Sustainability position relocated from the Finance Department which accounts for the
majority of the increase which is approximately $57,228.
3450 Contractual Services – An additional $108,000 has been allocated to this line item;
$8,000 for Planning studies and $100,000 for Land Development Code updates.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 135
PUBLIC WORKS DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 136
PUBLIC WORKS ORGANIZATIONAL CHART
Public Works
Public Works
Director
Kelly Barket,Jr
Superintendent
Streets &
Landscaping
Maintenance
Worker II
Maintenance
Worker II
Maintenance
Worker II
Maintenance
Worker I
Maintenance
Worker I
Maintenance
Worker I
Solid Waste
Garbage
Collection
Lead Worker II
Heavy Equipment
Operator
Heavy
Equipment
Operator
Heavy Equipment
Operator
Heavy Equipment
Operator
Heavy Equipment
Operator
Heavy Equipment
Operator
Trash Collection
Waste Coll.
Driver
Waste Coll.
Driver
Waste Coll.
Driver
Motor Pool
Maintenance
Motor Pool
Supervisor
Auto Mechanic
Auto Mechanic
Building
Maintenance
Lead Worker II
Maintenance
Worker II
Eng. & Const. Capital
Impr. Project Mgr.
Associate Proj.
Engineer
Administrative
Assistant
Office Support
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 137
PUBLIC WORKS OFFICE OF THE DIRECTOR
001-1770-519
The Public Works Department is organized into administration staff, management personnel and
five divisions: (1) Solid Waste; (2) Streets and Landscaping; (3) Building Maintenance; (4) Motor
Pool; and (5) Engineering and Construction. Each Division plays a critical role in providing
comprehensive services to maintain and improve the needs of the City, as well as providing
support to all City Departments and Divisions.
MISSION
To support and enhance a high quality of life for the City's residents, businesses and visitors by
providing well planned, environmentally sensitive, cost effective, infrastructure and services to
promote public safety, transportation and economic growth; to respond and aid in recovery from
emergencies by providing and managing public works service; to foster effective oversight of the
Department of Public Works including Engineering and Construction, Street Services, Street
Lighting and Solid Waste.
PUBLIC WORKS OFFICE OF THE DIRECTOR FUNCTION
The Department’s administration staff and management is the key line of communication for all
inquiries on Department’s services and resources. The Department’s administration staff tends
to a wide range of residents’ inquiries, such as solid waste collection schedules, street light
outages, traffic light malfunctions, damaged traffic signs, road hazards, construction activities,
Miami Dade County recycling program, and others. The administration and management staff
handles Department events and administers the budget for all Divisions, Documents payroll, and
processes requisitions for vendors’ purchase orders. The Department’s management personnel
oversee all Department functions and manpower and obtain bids, negotiate and administer
contracts for outsourcing services.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 138
PUBLIC WORKS OFFICE OF THE DIRECTOR ACCOMPLISHMENTS
FOR FY 2015
• Completed the 40 year certification
for City Hall and Sylva Martin
buildings as required by Miami-Dade
County.
• Initiated and completed on schedule
the 40 year certification for several
buildings at the Public Works
compound as required.
• Instituted the Public Works Facility
cleaning project to rid the
Department’s surplus items. Such as
items to auction or proper
destruction.
• Re-organized the City’s storage
facility in the Public Works
Compound for better access and
display of storage contents.
• Upgraded the administrative office
with equipment providing a more
efficient and effective work area. The
upgrade included the replacement of
broken and outdated equipment.
• Installed and repaired the security
monitoring system at the Public
Works Compound including a new
CCTV security system.
• The Department had timely hires in
replacing several departing
employees resulting in minimal
overtime cost.
• Increased security in the Public
Works Facility by installing additional
“notice of surveillance “signs,
removed excess landscape foliage and
made repairs to barbed wire, fence
and gate.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 139
PUBLIC WORKS OFFICE OF THE DIRECTOR OBJECTIVES FOR FY 2016
• Reduce operation costs through
competitive bidding and negotiation on
purchases and services.
• Implement Florida Green Local
Government Standards at Public Works
and all other Departments in accordance
with the suggested criteria of the Florida
Green Building Coalition and
recommendation of the City’s Green
Task Force.
• Promote seasonal events such as Public
Works Weeks, Water Day, Earth Day
and Arbor Day as well as any other City
organized events.
• Enhance Department’s performance by
using team building and promoting
Departmental values, goals and direction.
Continue to improve internal
communications.
• Improve cooperation with other
Departments by adhering to established
departmental schedule in providing
timely responses.
• Increase public safety – Public Works can
be significant in addressing many general
safety and quality of life issues affecting
our neighborhoods through new signage
replacing old outdated signage.
• Overall repair and maintenance of Public
Assets. Continue to monitor regular
repairs of fencing, guardrails and general
repairs at City Parks and buildings.
Proper maintenance of City’s heavy
equipment and fleet vehicles as may be
required.
• Training and education of personnel.
Progressive mentoring and training of the
workforce. Refresher courses and
promote current safety committee’s
role. Job education and improve
customer services.
• Find an alternative fueling system to
upgrade the current aging and outdated
fueling program currently in place.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 140
PUBLIC WORKS OFFICE OF THE DIRECTOR BUDGET 2016
001-1770-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011770 5191210 SALARIES - REGULAR 196,560 155,093 162,651 162,651 162,823
0011770 5191310 SALARIES - PART TIME 0 0 0 0 0
0011770 5192110 F.I.C.A. 14,527 11,002 12,443 12,443 12,456
0011770 5192210 PENSION PLAN CONTRIBUTION 8,082 8,010 4,178 4,178 0
0011770 5192220 ICMA 8,960 9,132 9,187 9,187 11,398
0011770 5192310 GROUP HEALTH INSURANCE 17,050 18,022 21,269 21,269 23,574
0011770 5192410 WORKER'S COMPENSATION 403 355 360 360 410
TOTAL PERSONNEL SERVICES 245,582 201,614 210,088 210,088 210,661
0011770 5194070 TRAVEL & CONFERENCES 0 12 500 500 500
0011770 5194080 EMPLOYEE EDUCATION 0 291 380 380 380
0011770 5194110 POSTAGE 72 90 0 0 0
0011770 5194120 COMMUNICATION 689 532 1,020 1,020 1,080
0011770 5194540 BOILER & MACHINERY INS 0 0 2,000 2,000 2,000
0011770 5194710 PRINTING- INFRASTRUCTURE 3,406 3,791 6,670 6,670 4,920
0011770 5195205 COMPUTER EQUIPMENT 4,302 0 0 0 0
0011770 5195210 SUPPLIES 1,351 987 1,000 1,000 1,000
0011770 5195270 PERMITS 900 925 925 925 925
0011770 5195410 MEMBERSHIPS & SUBSCRIPTIONS 120 0 500 500 500
TOTAL OPERATING EXPENSES 10,840 6,628 12,995 12,995 11,305
TOTAL OFFICE OF THE DIRECTOR 256,422 208,242 223,083 223,083 221,966
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 141
PUBLIC WORKS BUILDING MAINTENANCE
DIVISION
001-1710-519
MISSION
The Division’s mission is to maintain and enhance the quality of life in our city through
resourceful maintenance and operation of a safe civic infrastructure, providing City residents,
visitors, neighborhoods and businesses with efficient, quality service necessary to support the
growing demands of the community.
BUILDING MAINTENANCE DIVISION FUNCTION
Building Maintenance Division is responsible for: performing maintenance and improvements to all
public buildings and facilities; management and maintenance of burglar and fire alarm protection
systems; performing carpentry, electrical, plumbing, painting, roofing, and masonry work;
maintenance of mechanical equipment (elevators. A/C units; etc.), hard floors, windows and
doors; inspecting and implementing ADA; performing fire and building corrective measures.
BUILDING MAINTENANCE DIVISION ACCOMPLISHMENTS FOR FY 2015
• Provide infrastructure upgrades, repairs
and modifications at Police Department.
• Installed new numbering and signs for
Parking System.
• Pressure cleaned and paint exterior walls
at Police Department and Garage.
• Cleared the staging area at Public Works
Facility in preparation of the hurricane
season.
• Install holiday tree lighting and
decorations in Downtown South Miami
and City Hall.
• Coordinated new lighting system for the
holiday season as approved by City
Commission.
• Remove old entrance door & cabinet to
the Personnel Division.
• Coordinate new A/C unit at the Gibson-
Bethel Community Center.
• Installed new A/C unit in the Computer
room at City Hall.
• Repaired portable A/C back up unit in
the Server Room at City Hall.
• Installed new thermostat for A/C unit in
the Computer Room to alert staff of
temperature spikes.
• Installed hose bib for new Dog Park in
South Miami.
• Installed two new 30 Amp breakers &
wiring from the Personnel Division to
Server Room at City Hall and one 20
Amp breaker & wiring for second floor
lunch room.
• Secured pull box cover in the
Downtown Area.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 142
• Installed missing plate cover on exposed
wired on Church Street decorative light
pole.
• Repaired existing uplifting accent lighting
system in the median in front of City
Hall.
• Coordinate & make repairs to the fire
damaged restrooms at Fuchs Park.
• Repaired & installed new sprinkler
system at Public Works.
• Renovated Public Works Office &
Assembly Room.
BUILDING MAINTENANCE DIVISION OBJECTIVES FOR FY 2016
• Prepare inspections of city facilities for
maintenance recommendations. Partner
with other City departments and outside
vendors to provide maintenance, safety
and efficient measures for the City
facilities.
• Coordinate annual Fire Extinguisher
Inspections of all City facilities.
• Coordinate additional inspections
throughout City Facilities.
• Coordinate roofing project at Public
Works.
• Purchase & install two new A/C units in
the Police Department.
• Manage the purchase & installation of
one new 40 ton A/C unit in the
Community Center.
BUILDING MAINTENANCE DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2012
ACTUAL
FY 2013
ACTUAL
FY 2014
PROJECTED
FY 2015
ESTIMATED
FY 2016
Changing AC Filters 537 537 537 744 904
Unscheduled Repairs and Work Requests 1086 1120 1120 1225 1075
Cleaning of Fish Pond 52 52 26 24 12
Re-Certification of all City facilities fire extinguishers N/A N/A N/A 77 67
Changing of water filters N/A N/A N/A 8 10
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 143
PUBLIC WORKS BUILDING AND MAINTENANCE BUDGET FY 2016
001-1710-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011710 5191210 SALARIES - REGULAR 7,085 71,982 71,737 71,737 71,737
0011710 5191410 OVERTIME 1,495 1,080 4,000 4,000 4,000
0011710 5192110 F.I.C.A. 6,083 6,460 5,794 5,794 5,794
0011710 5192210 PENSION PLAN CONTRIBUTION 12,066 11,735 10,117 10,117 4,090
0011710 5192310 GROUP HEALTH INSURANCE 10,287 12,866 14,179 14,179 15,716
0011710 5192410 WORKER'S COMPENSATION 3,126 2,257 2,513 2,513 2,861
TOTAL PERSONNEL SERVICES 40,142 106,380 108,340 108,340 104,198
0011710 5193450 CONTRACTUAL SERVICES 64,490 82,546 74,620 74,620 81,440
0011710 5194070 TRAVEL AND CONFERENCE 0 0 250 250 250
0011710 5194080 EMPLOYEE EDUCATION 0 0 200 200 200
0011710 5194120 COMMUNICATION 236 386 780 780 780
0011710 5194310 UTILITES-ELECTRIC 104,124 112,960 114,000 114,000 114,000
0011710 5194320 UTILITIES-WATER 28,426 26,159 32,800 32,800 40,000
0011710 5194620 MAINT & REPAIR OPER EQUIP 160 0 250 250 2,145
0011710 5194670 MAINT & REPAIR-GDS & STRUCT 55,305 61,487 82,000 82,000 62,000
0011710 5195210 SUPPLIES 10,568 10,840 21,050 21,050 20,000
0011710 5195220 UNIFORMS 652 647 800 800 800
TOTAL OPERATING EXPENSES 263,961 295,025 326,750 326,750 321,615
0011710 5199920 CONTINGENCY 0 0 5,000 5,000 5,000
OTHER FUNDING SOURCE 0 0 5,000 5,000 5,000
TOTAL BUILDING MAINTENANCE 304,103 401,405 440,090 440,090 430,813
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 144
BUILDING MAINTENANCE DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services – This line item has been increased by $2,820 for the Fire Alarm
Certifications and $4,000 for the contracted janitorial services.
4320 Utilities Water – Payments to Miami Dade County Water & Sewer Department for the
use of water and sewer in City buildings and right-of-ways irrigation systems has increased by
$7,200.
4670 Maintenance and Repair Grounds & Structures – This line item has a decrease of
$20,000 as the Community Center’s A/C replacement was relocated to the Capital Improvement
Fund (CIP).
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 145
PUBLIC WORKS SOLID WASTE DIVISION
001-1720-534
MISSION
Solid Waste Division is committed to providing cost effective management of solid waste
materials generated within the City for the protection of health, safety and welfare of the public
and the environment.
SOLID WASTE DIVISION FUNCTION
Solid Waste Division is responsible for: providing garbage and trash removal services for
residents; issuing excess trash notices; assisting City residents with the Miami Dade County
recycling program; filling of trash holes; installation of “no dumping” signs, as required; installation
and/or removal of event banners; and solid waste collection after special city events.
SOLID WASTE DIVISION ACCOMPLISHMENTS FOR FY 2015
• Increased trash hole fill-in frequency with
recycled asphalt pavement (RAP) which
lasts longer and has a better appearance.
• Closed off four illegal trash dump sites,
reducing the amount of trash hauled to
the dump center.
• Performed Street Sweeping and
scheduled to include a larger area of
coverage.
SOLID WASTE DIVISION OBJECTIVES FOR FY 2016
• Continue to fill trash holes with the
recycled asphalt pavement (RAP)
material.
• Reduce cost of operation and dumping
fees with alternative methods and
recycling.
• Continue to provide staff with the
necessary training in order to provide a
high level of services to the City
residents.
• Promote recycling to save tipping fees
and benefit the environment.
• Continue to upgrade fleet to establish
dependable and efficient trucks and
heavy equipment.
• Reduce the overtime by providing
proper staffing levels.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 146
SOLID WASTE DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
Garbage [tons] 3038 3057 3057 3094 2793
Trash [tons] 6014 6240 6250 6940 6,669
Excess Trash Pickup 53 96 82 63 55
Filling of Trash Holes 389 465 430 408 403
Pickup of Litter Cans 11692 15670 15700 18460 18460
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 147
PUBLIC WORKS SOLID WASTE DIVISION BUDGET FY 2016
001-1720-534
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011720 5341210 SALARIES - REGULAR 344,252 362,645 379,687 379,687 321,251
0011720 5341410 OVERTIME 4,082 4,771 7,000 7,000 7,000
0011720 5342110 F.I.C.A. 26,589 27,949 29,582 29,582 25,111
0011720 5342210 PENSION PLAN CONTRIBUTION 44,754 39,653 27,687 27,687 8,427
0011720 5342220 ICMA 462 1,857 12,006 12,006 11,564
0011720 5342310 GROUP HEALTH INSURANCE 51,820 54,645 70,897 70,897 70,722
0011720 5342410 WORKER'S COMPENSATION 41,315 35,956 37,059 37,059 35,700
TOTAL PERSONNEL SERVICES 513,274 527,476 563,918 563,918 479,775
0011720 5343470 INTERLOCAL AGMNT-RECYCLING 86,931 86,931 91,150 91,150 91,150
0011720 5344070 TRAVEL & CONFERENCE 0 25 200 200 0
0011720 5344080 EMPLOYEE EDUCATION 0 296 300 300 300
0011720 5344340 REFUSE DISPOSAL FEE 667,262 694,499 657,730 657,730 678,300
0011720 5345210 SUPPLIES 5,928 8,500 8,500 8,500 28,000
0011720 5345220 UNIFORMS 3,697 3,316 4,000 4,000 4,000
TOTAL OPERATING EXPENSES 763,818 793,567 761,880 761,880 801,750
0011720 5347110 DEBT- PRINCIPAL 55,211 0 0 0 0
0011720 5347210 DEBT- INTEREST 1,496 0 0 0 0
TOTAL DEBT SERVICE 56,707 0 0 0 0
TOTAL SOLID WASTE 1,333,799 1,321,043 1,325,798 1,325,798 1,281,525
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 148
SOLID WASTE DIVISION BUDGET HIGHLIGHTS
1210 Salaries – A Superintendent’s position has been relocated to the Public Works Streets
and Maintenance Division and other personnel reorganization resulting in a decrease of this
budget of $58,436.
4340 Refuse Disposal Fee – This line item was increased by $20,570 due to an increase of the
Residential Refuse Disposal fee by Miami-Dade County.
5210 Supplies – $19,500 has been allocated to replace the garbage containers throughout the
City.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 149
PUBLIC WORKS STREETS & LANDSCAPING DIVISION
001-1730-541
MISSION
In the spirit of cooperation with other City Departments and agencies, the Street Maintenance
and Landscaping Division’s mission is to provide a safe and clean environment for the community
and to promote a culture of value and accountability.
STREETS AND LANDSCAPING DIVISION FUNCTION
Streets and Landscaping Division is responsible for maintaining of City streets and street
landscaping; mowing and fertilization of City’s public right-of-ways and public facility grounds;
litter pick-up; citywide tree trimmings; installation and repair of street signs; repairs of potholes;
citywide street sweeping; graffiti removal; curb painting; parking and pavement marking; sidewalk
pressure cleaning; street light inspections; citywide storm drain inspections; supervising storm
drain pipe cleaning; inspections of illicit discharges; canal litter and debris cleaning, as needed;
sidewalk and curb repairs; management of irrigation systems citywide; and seasonal city
decorations.
STREETS AND LANDSCAPING DIVISION ACCOMPLISHMENTS FOR FY 2015
• Trimmed trees, removed debris in the
new South Miami Dog Park.
• Stripeing of new parking spaces.
• Planted new plants and installed Palm
Trees on 58th Avenue by the Municipal
Parking Garage.
• Removed old plants and planted new
between 62 Avenue and Sunset Drive to
59 Place.
• Removed old plants from downtown
area and planted new plants and Palm
Trees in the Downtown Area on Sunset
Drive.
• Completed the beautification project of
64 Street & 59 Place.
• Planting of “Impatients” in front of City
Hall and Fish Pond.
• Delivery and Installation of Composting
Bins for new Composting Program.
• Public Works Department continued
sweeping services previously provided by
outside contractor, as a result the
Department has increased the amount of
miles swept and will realize substantial
cost savings.
• Continue with program to maintain
downtown South Miami and other areas
free from graffiti, pressure cleaning and
gum removal.
• Completed debris removal project
throughout the City’s canals and
acquired better equipment for the
removal process of debris.
• Completed inspection and
reconstruction of the City’s Storm
Water System as required by NPDES
Storm Water Permit.
• Completed the cleaning of storm water
drains and pipes as a result of
inspections.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 150
• Assisted with the installation of holiday
tree lighting and decorations in
Downtown South Miami and City Hall.
• Continued maintenance of sidewalks
throughout the City to remove trip
hazards and reduce sidewalk repairs.
• Harmonizing sidewalks with existing
swale elevations.
• One new employee completed CDL
(Commercial Driver’s License)
certification.
• Continued with the installation of
banners for approved events within the
City.
• Continue a downtown Landscape
Beautification and Maintenance
Improvement Program.
STREETS AND LANDSCAPING DIVISION OBJECTIVES FOR FY 2016
• Increase overall roadway safety increase
frequency of repairs of potholes and
removal of debris and other dangerous
objects from the right of way. Reduce
time to repair damaged sidewalks to
eliminate liability to the City.
• Monitor lighting and electrical easements.
Continue to monitor street lighting to
facilitate FPL’s repairs and upgrade of
areas with low lighting.
• Monitor yearly maintenance of easement
and high trees under power lines.
• Coordinate the yearly maintenance
agreement with outside vendor on the
annual contract for median landscape
maintenance agreement in conjunction
with FDOT reimbursement program.
• Continue to assist with the City’s tree
planting initiatives.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 151
STREET & LANDSCAPING DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
Mowing of City Buildings' Sites 75 75 75 75 75
Sweeping of Streets [miles] 2645 2645 2645 2645 2645
Pressure-Cleaning of Sidewalks 53 56 56 55 55
Inspection of Storm Drains 465 500 836 836 836
Cleaning of Drainage Pipes [feet] 800 800 1993 1050 1300
Cleaning of Storm Drains 25 50 52 60 60
Citywide Insp. of Street Lights 18 18 18 24 18
Removal of Graffiti 305 328 330 260 427
Trimming of Street Trees 368 405 405 416 420
Inst. & Repair of Street Signs 90 115 100 96 107
Repair of Potholes, Citywide 141 155 135 108 134
Installation & Removal of
Banners 144 150 130 110 130
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 152
PUBLIC WORKS STREETS & LANDSCAPING DIVISION BUDGET FY 2016
001-1730-541
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011730 5411210 SALARIES - REGULAR 293,988 197,237 174,074 174,074 220,315
0011730 5411310 SALARIES - PART TIME 8,481 0 0 0 0
0011730 5411410 OVERTIME 5,713 2,091 0 0 0
0011730 5412110 F.I.C.A. 22,867 15,312 13,317 13,317 16,854
0011730 5412210 PENSION PLAN CONTRIBUTION 32,408 19,707 13,014 13,014 6,548
0011730 5412220 ICMA 3,872 1,139 5,336 5,336 6,933
0011730 5412310 GROUP HEALTH INSURANCE 49,788 38,594 42,538 42,538 55,006
0011730 5412410 WORKER'S COMPENSATION 21,434 14,470 13,256 13,256 19,102
TOTAL PERSONNEL SERVICES 438,551 288,550 261,535 261,535 324,758
0011730 5413450 CONTRACTUAL SERVICES 25,200 25,462 30,000 30,000 40,000
0011730 5414070 TRAVEL AND CONFERENCE 15 0 300 300 300
0011730 5414080 EMPLOYEE EDUCATION 74 291 700 700 700
0011730 5414120 COMMUNICATION 858 618 780 780 780
0011730 5414625 LANDSCAPE MAINTENANCE 4,012 23,777 43,490 43,490 51,220
0011730 5414640 MAINT & REP. ST & PARKWYS 10,171 6,004 12,800 12,800 12,800
0011730 5414650 ELECTRICITY-STREET LIGHTS 91,771 103,000 106,000 106,000 106,000
0011730 5414670 MAINT & REP-GDS & STRUCT 1,914 2,282 7,500 7,500 10,500
0011730 5415210 SUPPLIES 899 2,913 3,400 3,400 3,400
0011730 5415220 UNIFORMS 2,859 2,607 3,600 3,600 3,500
0011730 5415245 TOOLS 330 336 500 500 500
TOTAL OPERATING EXPENSES 138,103 167,290 209,070 209,070 229,700
0011730 5417110 DEBT- PRINCIPAL 5,338 0 0 0 0
0011730 5417210 DEBT- INTEREST 481 0 0 0 0
TOTAL DEBT SERVICE 5,819 0 0 0 0
TOTAL STREET MAINTENANCE 582,473 455,840 470,605 470,605 554,458
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 153
STREETS AND LANDSCAPING DIVISION BUDGET HIGHLIGHTS
1210 Salaries – This line item has increased by $46,241 due to a Superintendent position
relocated to Public Works Streets and Landscaping Division from the Public Works Solid Waste
Division, as well as, other personnel reorganization.
3450 Contract Services – Landscape Maintenance Contract for City’s medians & traffic circles
and for any miscellaneous holiday plantings which occurs throughout the year has increased by
$10,000.
4625 Landscape Maintenance – This account covers expenses for landscape materials like
trees, shrubs, sod, and mulch as well as repair cost for tree removal and stump grinding
equipment. An additional $7,730 has been allocated for island replanting throughout the City.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 154
PUBLIC WORKS MOTOR POOL DIVISION
001-1760-519
MISSION
The Division provides preventive maintenance and repair of public works automotive and
mechanical equipment that will protect the public’s investment in these resources as well as to
provide safe and dependable units for City personnel to perform their duties effectively with
minimum downtime to vehicles.
MOTOR POOL DIVISION FUNCTION
Equipment Maintenance (Motor Pool) Division is responsible for: maintaining and servicing the
City’s entire vehicular fleet and equipment; performing preventative vehicle maintenance;
managing and maintaining vehicle inventory as well as fuel inventory; arranging for underground
fuel storage tank inspections; purchasing and managing our heavy equipment City fleet;
responsible for Landscape maintenance of mower, saws, tools and other lawn equipment;
monitor fuel system and conducts fuel level checks.
MOTOR POOL DIVISION ACCOMPLISHMENTS FOR FY 2015
• Coordinated auction activities with
Central Services to reduce aging fleet.
• Evaluate fleet inventory and performed
preventive maintenance to ensure that
vehicles are operating at maximum
capacity.
• Upgraded the Motor Pool with the
purchase of several new tools and
equipment. This enabled staff to
effectively and efficiently make necessary
repairs to vehicles and heavy equipment.
• Motor Pool staff attended several repair
and maintenance trainings concerning the
City’s fleet.
• Removing truck tire cylinders as opposed
to contracting it out resulting in a
savings.
• Performing the repairs of Heavy Duty
Truck brakes.
• Removing & installing truck tires.
• Removing inter-coolers from Heavy
Duty trucks.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 155
MOTOR POOL DIVISION OBJECTIVES FOR FY 2016
• Reduce fuel consumption as well as
emission by replacing older vehicles
through Grant initiatives and
replacement. Research for better
fuel distribution system to facilitate
accurate control of gasoline and
diesel with fleet management.
• Research technologies for vehicles
with alternative fuels, such as electric,
natural gas and hybrids.
• Increase scheduled maintenance
performance by using inspections of
vehicles at the motor pool for other
services.
• Continue to attend repair and
maintenance trainings concerning the
City’s fleet.
EQUIPMENT MAINTENANCE (MOTOR POOL) ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
Motor Pool Scheduled &
Unscheduled Services 320 270 229 1300 1920*
Motor Pool Road Call/Emerg. Serv. 70 70 70 156 210*
Motor Pool Warranty Service 15 23 19 36 50*
Generator Inspections N/A N/A N/A 208 200*
Fuel Level Checks N/A N/A N/A 116 240*
*Material changes exist from in activity amounts due to improved recording of activities from
previous fiscal years.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 156
PUBLIC WORKS MOTOR POOL DIVISION BUDGET FY 2016
001-1760-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011760 5191210 SALARIES - REGULAR 130,847 124,230 125,831 125,831 125,831
0011760 5191410 OVERTIME 1,110 744 3,500 3,500 3,500
0011760 5192110 F.I.C.A. 9,173 8,617 9,894 9,894 9,894
0011760 5192210 PENSION PLAN CONTRIBUTION 15,089 14,513 12,458 12,458 5,058
0011760 5192220 ICMA 1,350 1,148 2,496 2,496 2,496
0011760 5192310 GROUP HEALTH INSURANCE 19,172 17,199 21,269 21,269 23,574
0011760 5192410 WORKER'S COMPENSATION 3,446 2,965 3,303 3,303 3,760
TOTAL PERSONNEL SERVICES 180,187 169,416 178,751 178,751 174,113
0011760 5194070 TRAVEL AND CONFERENCE 0 0 350 350 350
0011760 5194120 COMMUNICATION 452 489 780 780 780
0011760 5194515 LIABILITY INSURANCE-AUTO 0 0 41,368 41,368 41,368
0011760 5194620 MAINT & REP-OPERAT EQUIP 193 0 400 400 400
0011760 5194680 MAINT & REP-OUTSIDE SER. 75,320 62,493 70,000 70,000 72,000
0011760 5195220 UNIFORMS 2,126 2,150 3,000 3,000 3,000
0011760 5195230 FUEL & LUB. 151,529 161,978 183,944 183,944 183,944
0011760 5195240 PARTS 52,963 59,090 56,000 56,000 56,000
0011760 5195245 OPERATING TOOL 553 590 600 600 600
0011760 5195250 TIRES 30,996 27,728 28,000 28,000 28,000
0011760 5195260 CHEMICALS/SUPPLIES 3,664 1,821 3,800 3,800 1,800
TOTAL OPERATING EXPENSES 317,796 316,339 388,242 388,242 388,242
TOTAL MOTOR POOL 497,983 485,755 566,993 566,993 562,355
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 157
PUBLIC WORKS ENGINEERING AND
CONSTRUCTION DIVISION
001-1790-519
MISSION
To provide citizens with professional engineering services in support of information collection
and archiving, planning, permitting, design and administration of all public infrastructure
construction programs; provide engineering and technical services, construction administration,
inspection and quality assurance for all infrastructure construction projects.
ENGINEERING AND CONSTRUCTION DIVISION FUNCTION
Engineering and Construction Division is responsible for managing the City’s Capital
Improvement Plan, which mainly includes projects involving traffic calming; drainage; roadways;
sidewalks; and street lighting; performing stormwater utility activities; assisting Planning
Department in the City’s flood/community rating system; assisting the public with inquiries
related to design and construction activities; administering public workshops for City projects;
reviewing engineering plans from consultants and contractors per City standards; directing City
engineering consultants and contractors; issuing RFP’s for design and bids for construction;
coordinating efforts with other governmental agencies; issuing permits for construction within
public right of way; reporting traffic concerns from residents to Miami Dade County and FDOT;
managing State annual National Pollutant Discharge Elimination System (NPDES) permit for City
stormwater systems; maintaining and updating City master plans for stormwater, maintaining as-
built records; establishing traffic studies to implement traffic calming projects; monitoring and
managing emergency hurricane debris clearance and removal; manage canal routine maintenance
contracts with Miami-Dade County and grant funds project reporting.
ENGINEERING AND CONSTRUCTION DIVISION ACCOMPLISHMENTS
FOR FY 2015
• Construction of the Manor Lane traffic
calming devices was completed.
• Coordinated with consultants to
complete the design for the traffic
calming devices for the Pinecrest /
Snapper Creek and Twin Lakes areas.
• Initiated construction of the Mango
Terrace traffic calming devices.
• Completed construction of new bus
shelters.
• Compiled information completed and
submitted the National Pollutant
Discharge System (NPDES) Municipal
Separate Storm Sewer System (MS4)
annual report to Florida Department of
Environmental Protection.
• Completed the construction of the
Sunset Drive Roadway Improvements
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 158
Phase 5 (from SW 65th Avenue to SW
69th Avenue).
• Developed the scope, coordinated the
design and managed the construction for
drainage and roadway improvements in
the Twin Lakes Area (between SW 62nd
Court to SW 64th Court and SW 64th
Street to SW 62nd Terrace).
• Managed the construction of the fueling
station improvements at City Hall for the
Police Department and City Hall.
• Prepared the scope and projected
project costs for the application of TAP
(FDOT) grant funds for the SW 62nd
Avenue Project.
• Prepared the scope and projected
project costs for the application of
CDBG / PHCD grant funds for SW 64th
Street Improvements.
• Prepared the scope and projected
project costs for the application of South
Florida Water Management District
(SFWMD) grant funds for the sanitary
sewer expansion within the Cocoplum
and Twin Lakes area.
• Prepared the scope and projected
project costs for the application of South
Florida Water Management District
(SFWMD) grant funds for the bio-swales,
located South of Palmer Park.
• Prepared the scope and projected
project costs for the application of South
Florida Water Management District
(SFWMD) grant funds for the Twin
Lakes Stormwater Drainage Phase 3
project
• Managed and completed the installation
of directional signs in the Downtown
area.
• Managed the construction of the Sunset
Drive median construction in the
Downtown area.
• Road resurfacing and sidewalk repairs
making the City safer. Designed,
managed and performed in various
locations throughout the City.
• Managed the construction of the South
Miami Dog Park including surveys, water
meter installation and tiki hut.
• Developed the scope and coordinated
the design for drainage projects at SW
78th Street.
• Developed the scope and coordinated
the design for drainage projects at SW
42nd Street (From SW 65th Avenue to
midblock between 65th Avenue and 64th
Avenue).
• Repaired brick paved intersections
throughout the City, increasing safety on
our roads.
• Evaluated potential areas and prepared a
scope and commenced coordination for
sanitary sewer expansion.
• Assisted the Parks & Recreation
Department with the construction
management bathroom renovations at
Dante Fascell and Palmer Parks.
• Public Works assisted Parks &
Recreation with the coordination to
develop the scope of work and reviewed
the architect’s plans for the Palmer Park
concession stand renovation. Public
Works served as the project manager
during the construction phase.
• Public Works assisted Parks &
Recreation with the coordination to
develop the scope of work and assisted
with the review of the plans developed
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 159
by the consultant for the Dante Fascell
Park drainage improvements.
• Public Works assisted Parks &
Recreation in reviewing the drainage
issue at Palmer Park and coordinated the
cleaning and maintenance of the existing
drainage system.
• Public Works assisted Parks &
Recreation in the restoration of the
bathrooms, which suffered damages due
to a fire at Fuchs Park.
• Public Works coordinated with Miami
Dade County Public Works for the
repair of a sinkhole generated due to a
storm pipe collapse. This repair did not
generate any costs to the City.
• Public Works coordinated with Miami
Dade County Water & Sewer for the
repair of a sinkhole generated due to a
water leak. This repair did not generate
any costs to the City.
• Public Works coordinated with
developer to construct new sidewalk,
pavement resurfacing, and the provision
of new on street parking spaces to be
included as part of the project located at
7400 SW 59 Place.
• Public Works coordinated with
developer to construct new sidewalk,
pavement resurfacing, and the provision
of new on street parking spaces to be
included as part of the project located at
5966 South Dixie Highway.
• Public Works coordinated with
developer to construct new sidewalk,
pavement resurfacing, and the provision
of new on street parking spaces to be
included as part of the project located at
5858 SW 68 Street.
• Public Works coordinated with
developer to construct new sidewalk and
pavement resurfacing to be included as
part of the project located at 6101 SW
72 Street.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 160
ENGINEERING AND CONSTRUCTION DIV OBJECTIVES FOR FY 2016
• Continue to implement traffic calming
devices throughout the City.
• Perform drainage improvements
throughout the City, per the Stormwater
Master Plan.
• Implement recommendations from the
South Miami Intermodal Transportation
Plan.
• Continue road resurfacing and
reconstruction.
• Continue sidewalk improvements and
repairs.
• Continue to construct bus shelters
throughout the City.
• Commence design for citywide sewer
upgrades.
ENGINEERING & CONSTRUCTION DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
Mgmt. of Construction Projects 20 20 20 25 25
Permits Issued 58 37 93 90 80
Permits Handled 58 45 100 100 85
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 161
PUBLIC WORKS ENGINEERING & CONSTRUCTION DIVISION BUDGET 2016
001-1790-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011790 5191210 SALARIES & WAGES - REGULAR 131,171 108,601 133,075 133,075 133,075
0011790 5192110 F.I.C.A. 10,315 8,613 10,180 10,180 10,180
0011790 5192210 PENSION PLAN CONTRIBUTION 6,777 6,458 5,544 5,544 2,251
0011790 5192220 ICMA 5,497 4,391 6,397 6,397 6,397
0011790 5192310 GROUP HEALTH INSURANCE 9,581 10,337 14,179 14,179 15,716
0011790 5192410 WORKER'S COMPENSATION 294 256 294 294 247
TOTAL PERSONNEL SERVICES 163,635 138,656 169,669 169,669 167,866
0011790 5193450 CONTRACTUAL SERVICES 36,928 8,675 0 0 40,000
0011790 5194070 TRAVEL & CONFERENCE 0 382 1,000 1,000 500
0011790 5194080 EMPLOYEE - EDUCATION 228 1,500 0 0 1,400
0011790 5194120 COMMUNICATION 553 618 1,020 1,020 1,584
0011791 5195205 COMPUTER EQUIPMENT 0 0 5,100 5,100 0
0011790 5195210 SUPPLIES 0 911 2,500 2,500 2,500
0011790 5195410 MEMBERSHIPS & SUBSCRIPTIONS 60 0 2,790 2,790 1,330
TOTAL OPERATING EXPENSES 37,769 12,086 12,410 12,410 47,314
TOTAL ENG & CONSTRUCTION 201,404 150,742 182,079 182,079 215,180
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 162
ENGINEERING AND CONSTRUCTION DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services – $20,000 has been allocated to this line item for emergency
infrastructure repairs and $20,000 for infrastructure improvements and maintenance.
5205 Computer Equipment – The Fiscal Year 2016 budget does not include Computer
Equipment decreasing this line item by $5,100 compared to Fiscal Year 2015.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 163
POLICE DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 164
POLICE ORGANIZATIONAL CHART
Chief of Police
Rene Landa
Assistant Chief of
Police
Captain
Operations
Bureau
Criminal
Investigations
Division
Lieutenant
Sergeant
Special Invest.
Unit
(SIU)
VIN
HIDTA
General
Investigations
(GIU)
Dept. Secretary Uniform Patrol
Division
2 Lieutenants
Sergeant
A Shift
Sergeant
B Shiftl
Sergeant
C Shift
Relief Sergeant
Patrol K9 Unit Reserves CRA Officers
Captain
Administration
Bureau
Communications
Division
Comm. Manager
Comm.
Coordinator
A Shift
B Shift
C Shift
Admin. Assistant Support Services
Division
Sergeant
Fleet Mgt. &
Equip.
Property &
Evidence Unit
Training
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 165
POLICE DEPARTMENT
001-1910-521
MISSION
To deliver professional police services in partnership with the people we serve, in order to
provide a safe and secure environment for all.
POLICE DEPARTMENT FUNCTION
To be a world class law enforcement agency, one that exhibits traits for other agencies to
emulate, one that is constantly endeavoring to improve and stay on the cutting edge of the
policing profession; an agency that impresses its citizens the first and every time, always striving to
improve upon its successes and one that empowers and encourages its employees to serve the
public and protect life and property with dignity, honor and pride.
POLICE DEPARTMENT ACCOMPLISHMENTS FOR FY 2015
• 2014 Crime was reduced over 26%
compared to 2013.
• Began the transition to new generation
tablets which should reduce location
disparities.
• Cultural Diversity training was provided to
the whole department, members of the
community and other city employees.
• Continued staff walks in both our business
and residential areas which enhanced our
community contacts.
• Implemented Community Policing events
with Parks and Recreation summer camp.
• Introduced online interactive training for
the whole Department.
• Continued implementing training programs
with the community such as active shooter
training with schools and local businesses
• Instituted a History Wall Project which
enhanced our station beautification and
honored those past and present officers
that have dedicated their services to the
South Miami Police Department.
• Property room was computerized and a
gun melt was conducted.
• Det. Lisa King was presented the LEO
award for Investigator of the Year by the
LEO foundation as well as recognized as
the Investigator of the Year by the Florida
Retailers Association.
• Tactical Response Team (TRT) was
selected and training and equipping the unit
began.
• New fueling station at City Hall was
completed utilizing Federal Forfeiture
funds.
• Continued the COMPSTAT program to
maintain accountability of personnel
management and crime trends.
• Purchased a GEM electric vehicle for
special events
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 166
• Red light camera enforcement project
finally moved forward with construction
beginning July 2015.
• Major Louis Fata was promoted as
Assistant Chief in accordance with
his production rate and
responsibilities.
POLICE DEPARTMENT OBJECTIVES FOR FY 2016
• Continue developing our
commitment to Community Policing
concepts which are adaptable and
inclusive of an area as diverse as
South Miami.
• Evaluate and complete the transition
to the new GETAC tablets.
• New officers were hired and upon
completing the Field Training
process the PAL program
• Downtown walking beat program
will be implemented.
• Increase staffing in the
Communications area to provide
better customer service and support
for the community.
• Continue to provide innovative
leadership training to staff personnel
to increase levels of support and
motivation.
• Full implementation and equipping of
the Tactical Response Team (TRT).
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 167
POLICE DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
Administrative:
Employment Applicants processed 8 17 8 8 12
Internal Investigations Conducted 15 15 15 15 15
Employee Training Hours 3,723 3,478 3,600 3,723 4,000
Vehicles Purchased 8 6 6 7 7
Property & Evidence Handled 527 550 538 550 550
Communications:
Total Calls for Service 11,744 10,526 11,135 11,500 11,500
Crime Analysis:
Total Violent Crimes 90 89 89 89 89
Total Non-Violent Crimes 841 832 837 830 830
Total Crime Offenses 931 922 926 919 919
Patrol:
Total Arrests 395 509 452 460 400
Citations - Moving Violations 10,581 11,079 10,830 11,000 12,000
Non-Moving & Parking 1,420 783 1,101 1,200 1,000
Written Reports 4,698 4,370 4,553 4,600 4,800
Assigned Calls 15,900 15,740 15,820 15,900 15,900
Criminal Invest. Division:
Total Cases Assigned 567 435 383 400 375
Total Cases Cleared 159 141 150 190 180
Total Arrests 37 125 81 95 90
Crime Scenes Processed 62 54 61 65 60
Total Reports Written 1,130 1,314 1,222 1,300 1,250
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 168
6 POLICE CROWN VICTORIA INTERCEPTORS
ORDINANCE 12-11-2085
001-1910-521
$165,000.00
Payment
Number
Payment
Date
Payment
Amount Principal Interest
Principal
Balance
31 10/1/2013 2,923.70 2,751.09 172.61 82,258.28
43 10/1/2014 2,923.70 2,818.88 104.82 48,806.19
44 11/1/2014 2,923.70 2,824.60 99.1 45,981.59
45 12/1/2014 2,923.70 2,830.34 93.36 43,151.25
46 1/1/2015 2,923.70 2,836.08 87.62 40,315.17
47 2/1/2015 2,923.70 2,841.84 81.86 37,473.33
48 3/1/2015 2,923.70 2,847.61 76.09 34,625.72
49 4/1/2015 2,923.70 2,853.39 70.31 31,772.33
50 5/1/2015 2,923.70 2,859.19 64.51 28,913.14
51 6/1/2015 2,923.70 2,864.99 58.71 26,048.15
52 7/1/2015 2,923.70 2,870.81 52.89 23,177.34
53 8/1/2015 2,923.70 2,876.64 47.06 20,300.70
54 9/1/2015 2,923.70 2,882.48 41.22 17,418.22
55 10/1/2015 2,923.70 2,888.33 35.37 14,529.89
56 11/1/2015 2,923.70 2,894.20 29.5 11,635.69
57 12/1/2015 2,923.70 2,900.07 23.63 8,735.62
58 1/1/2016 2,923.70 2,905.96 17.74 5,829.66
59 2/1/2016 2,923.70 2,911.86 11.84 2,917.80
60 3/1/2016 2,923.70 2,917.80 5.92 0.00
TOTAL 52,626.60 51,625.07 1,001.55
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 169
POLICE BUDGET FY 2016
001-1910-521
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011910 5211210 SALARIES - REGULAR 3,564,183 3,330,469 3,620,979 3,620,979 3,595,829
0011910 5211410 OVERTIME 162,616 112,182 150,000 150,000 150,000
0011910 5211411 OVERTIME-HOLIDAY PAY 0 61,416 62,000 62,000 62,000
0011910 5211510 SPECIAL PAY-EDUCATION INCEN. 29,967 27,447 28,279 28,279 27,436
0011910 5211530 HAZARD PAY 62,590 58,670 65,250 65,250 65,250
0011910 5212110 F.I.C.A. 306,943 286,815 299,842 299,842 298,389
0011910 5212210 PENSION CITY CONTRIBUTION 526,355 571,369 612,693 612,693 480,166
0011910 5212220 DEFERRED COMP. CONTRIBUTION 15,291 9,262 10,195 10,195 15,044
0011910 5212310 GROUP HEALTH INSURANCE 329,143 351,128 418,310 418,310 463,622
0011910 5212410 WORKER'S COMPENSATION 110,867 95,940 112,492 112,492 93,813
TOTAL PERSONNEL SERVICES 5,107,955 4,904,698 5,380,040 5,380,040 5,251,549
0011910 5213116 ANNUAL PHYSICALS 5,273 6,345 15,045 15,045 15,340
0011910 5213450 CONTRACTUAL SERVICES 92,765 59,094 69,880 69,880 141,659
0011910 5213452 RED LIGHT CAMERAS 0 0 512,400 0 512,400
0011910 5213456 CONTRACT SCHOOL CROSSING 60,600 50,421 80,500 80,500 80,500
0011910 5213459 CONTRACTUAL SERVICES-PRKN 239,626 0 0 0 0
0011910 5213480 DIGITIZING 0 0 0 0 0
0011910 5213490 CRIME PREVENTION PROGRAMS 462 4,225 7,500 7,500 12,500
0011910 5214070 TRAVEL & CONFERENCE 7,428 10,117 10,160 10,160 24,760
0011910 5214080 TRAINING & EDUCATION 763 3,575 11,000 11,000 21,200
0011910 5214110 POSTAGE 1,053 1,302 1,800 1,800 1,800
0011910 5214120 COMMUNICATION 31,297 40,833 49,560 49,560 49,560
0011910 5214450 LEASE POLICE VEHICLE 12,350 11,400 11,400 11,400 5,700
0011910 5214515 LIABILITY INSURANCE-AUTO 0 0 43,604 43,604 43,604
0011910 5214591 PD ACC.DTH & DIS. INSURANCE 0 0 2,000 2,000 2,000
0011910 5214620 MAINT & REPAIR EQUIPMENT 7,699 4,204 21,800 21,800 27,500
0011910 5214630 MAINT & REPAIR COMM EQMT 18,764 9,985 38,940 38,940 24,169
0011910 5214632 INTERNET SERVICE 0 0 3,200 3,200 3,200
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 170
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011910 5214710 PRINTING- INFRASTRUCTURE 6,475 6,607 11,000 11,000 7,380
0011910 5214960 SPECIAL INVESTIGATIONS 50 55 8,000 8,000 8,000
0011910 5214970 EMPLOYEE TESTING 5,184 11,034 29,520 29,520 29,520
0011910 5215205 COMPUTER EQUIPMENT 19,695 22,075 27,727 27,727 6,050
0011910 5215210 SUPPLIES 122,538 36,758 135,184 135,184 133,597
0011910 5215212 SUPPLIES-PARKING 42,587 0 0 0 0
0011910 5215220 UNIFORMS 43,669 64,874 79,500 79,500 135,900
0011910 5215230 FUEL 184,348 183,549 217,120 217,120 217,120
0011910 5215410 MEMBERSHIPS & SUBSCRIPTIONS 17,739 5,576 9,690 9,690 10,515
0011910 5215940 PRISONER DETENTION 94 0 100 100 100
TOTAL OPERATING EXPENSES 920,459 532,029 1,396,630 884,230 1,514,074
0011910 5217110 DEBT SERVICE- PRINCIPAL 180,448 100,415 82,753 82,753 37,418
0011910 5217210 DEBT SERVICE- INTEREST 12,673 2,841 1,970 1,970 150
TOTAL DEBT SERVICE 193,121 103,256 84,723 84,723 37,568
0011910 5219920 CONTINGENCY 0 0 5,000 5,000 5,000
OTHER FUNDING SOURCE 0 0 5,000 5,000 5,000
TOTAL POLICE DEPARTMENT 6,221,535 5,539,983 6,866,393 6,353,993 6,808,191
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 171
POLICE DEPARTMENT BUDGET HIGHLIGHTS
1210 Salaries – There is a decrease of $25,150 in this line item due to the retirement of senior
Officers and new Police Officers hired at a lower cost.
3450 Contractual Services – A total increase in this line item of $71,779 due to SunGard
Software Support, A-Form Portal Maintenance, Sergeants test, Callyo Surveillance System
Support, HUD office Florida Power and Light (FPL) bill and range fees.
3490 Crime Prevention Programs – An additional $5,000 has been allocated for the Crime
Prevention Education Informational and Mobley Building electricity and water for the Police
Explorers use.
4070 Travel and Conference. – Below are increases within this line item.
- IACP Conference in Chicago $1,600
- Mock Assessment CFA $3,000
- Police Memorial in Tallahassee $1,500
- Police Memorial in Washington D.C $3,500
- Travel and Hotel expenses for training $5,000
4080 Employee Education – An increase of $10,200 in this line item for tuition
reimbursement, police online training and for specialized assignment training,
4450 Lease Purchase/Police Vehicles – This line item represents the lease payment for one
Harley Davidson Police Motorcycles and has decreased for Fiscal Year 2016 by $5,700.
4620 Maintenance & Repair Equipment – This line item has increased by $5,700 for the
maintenance and repair of Police vehicles/traffic trailer, paint unmarked vehicles, taser repairs and
equipment removal of decommissioned vehicles.
4630 Maintenance and Repair Communication Equipment – A $20,000 reduction due to
the radio lease being relocated to line item 7110 Debt Principal and an increase of $5,229 for the
Word Systems/NICE and Shortel Crisis Link.
5205 Computer Equipment – A reduction of $21,677 in the purchase of Computer
Equipment.
5220 Uniforms – This line item has been increased by $56,400 for uniform maintenance and
replacement, Tactical Response Team (TRT) vests and Tactical Response Team (TRT) specialty
equipment (shields).
7110 Debt Principal – 9 Police Crown Victoria’s Loan was paid in full in Fiscal Year 2015 and
only 6 months of payments remaining of in Fiscal Year 2016 of the 6 Police Crown Victoria Loan,
reducing this line item by $45,335.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 172
PARKS AND RECREATION DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 173
PARKS & RECREATION ORGANIZATIONAL CHART
Parks & Recreation Department
Parks & Recreation
Director
Quentin Pough
Administrative Office Division
Admin. Assist. I
Recreation Division
Assistant Director
Parks &
Gibson- Bethel Comm. Ctr.
Recreation
Operation
Supervisor II
Rec. Leader (FT-3)
Rec. Aides (PT-5)
Recreation Program
Supervisor II
Instructors (PT-4)
Rec. Aides (PT-6)
Summer Rec. Aides
(PT - 8)
Seasonal
Rec. Leader
(PT)
Senior Center
Senior Site Mgr.
Rec. Leader (PT)
.
Community Pool
Lifeguards
(PT - 5)
Seasonal
Tennis
Tennis Ops.
Supervisor
Rec. Aide (PT-3)
Maint. Worker I (FT - 1)
Park Landscaping &
Maintenance Division
Supervisor
Lead Worker
Maint. Worker III
Maint. Worker II
Maint. Worker I
Maint. Worker I
Special Event Division
Special Events Coordinator
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 174
PARKS AND RECREATION DEPARTMENT
001-2000-572
MISSION
Our mission is to provide a comprehensive and exceptional recreation and parks experience for
our community and future generations.
PARKS AND RECREATION DEPARTMENT FUNCTION
Planning, operational, and developing parks and facilities that are environmentally sensitive,
provide diverse leisure-time opportunities, support the community's vision and desires, and will
maintain their value over time. Providing high quality, high impact recreation experiences by
organizing, promoting, and delivering programs and services to our community. Responding to
our customers needs through trust and communication. Promoting collaborative efforts with
other agencies and businesses to help obtain the vision of the community and providing the
quality of life for residents, businesses, and visitors that make people choose South Miami over
other areas.
PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS FOR FY 2015
• Successfully recruited and promoted
professional staff to key positions
within the department: Director of
Parks and Recreation; Assistant
Director of Parks and Recreation;
Recreation Supervisor II (Operations);
Recreation Supervisor II (Programs &
Partnerships); and, Special Events
Coordinator.
• Transitioned all business related
recreation processes to ReCPro
recreation business software, including
activity registration, facility reservation,
memberships, camp registration,
payment processing and statistical
reporting.
• Completed several Capital
Improvement Projects (CIP), including
installation of four (4) new playgrounds
at City Parks.
• Constructed a dog run park, installed
new security monitor cameras at
aquatic center.
• Renovated restrooms and concession
stand facilities, installed new tile on the
ground level of the community center
and installed new field turf at Murray
Park.
• Contracted with Miller Legg
Consultants to develop the City’s first
Parks & Recreation Master Plan. The
Master Plan will serve as a guide for
future park development, recreation
and park maintenance planning,
potential expansion, as well as record
the process of the partnership between
South Miami staff and the public.
• Restructured contractual relationships
with recreation, cultural and fitness
program instructors to provide a more
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 175
accountable array of program
opportunities to the community.
• Provided various training opportunities
for Parks and Recreation staff. The
Director of Parks and Recreation
graduated from Year 2 of Directors
School, an exclusive professional
development opportunity designed to
prepare new and potential directors of
park and recreation agencies for the
challenges of leading and managing
effectively.
PARKS AND RECREATION DEPARTMENT OBJECTIVES FOR FY 2016
• Develop and recommend for approval
policies and procedures specifically for
the Parks and Recreation Department.
• Enhance marketing efforts by providing
easily accessible information to the
public regarding the facilities and
programs offered.
• Continue to hire qualified and
experienced staff that reflect and
promote the diversity of the City of
South Miami.
• Develop an annual customer survey for
parks and recreational facilities and
programs to determine community
needs.
• Prepare Request for Proposals (RFP’s),
contracts and agreements to maximize
service delivery and financial return to
the City for non-core department
business.
• Modify and expand programs beyond
the Gibson Bethel Community Center
and Murray Park to attract other
community members and increase
interest and attendance at city parks.
• Commence implementation of the Parks
and Recreation Master Plan, including
improve the appearance of parks with
enhanced landscape planting and
maintenance, restoration of antiquated
facilities and tangible improvements
desired by residents.
• Cooperate with public and private
agencies to encourage shared use of
recreational facilities owned by the City,
school district and other public agencies
to maximize resources.
• Provide increased opportunities for
youth and adults to participate in our
athletic, aquatic, tennis, cultural and
other recreational programs.
• Research funding opportunities to
provide snacks for children in our
afterschool program.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 176
PARKS AND RECREATION DEPARTMENT ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2012
ACTUAL
FY 2013
ACTUAL
FY 2014
PROJECTED
FY 2015
ESTIMATED
FY 2016
Day Camp Participants 90 150 150 57 100
Spring Camp Participants 30 50 50 43 55
Winter Camp Participants 30 30 30 16 55
Summer Camp Participants 150 150 150 103 100
After School House Participants 65 120 120 72 100
Football Players 40 120 120 150 190
Cheerleaders 20 60 60 56 80
Track 45 45 45 N/A N/A
Soccer Players 0 0 0 N/A N/A
Basketball Players 55 55 55 80 120
Baseball Players 0 0 0 N/A N/A
Flag Football Players 15 0 0 N/A N/A
T-Ball Players 40 0 0 N/A N/A
Fitness Center Members 180 140 140 54 100
Fuchs Pavilion Rental (pavilion) 45 45 45 36 45
Dante Fascell Park Rental 120 120 120 114 120
Senior Hot Meals Served 12000 13000 13000 13000 13000
Senior Home Delivery Meals 7000 7000 7000 7000 7000
Senior High Risk Box Lunch Meals 3402 3402 3402 3402 3402
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 177
PARKS AND RECREATION
PROGRAM GUIDE
AQUATIC PROGRAMS
Learn to Swim
Participants are taught important components of personal safety, personal growth, stroke
development, rescue, and water games/sports at each level of our swim program. All of our
swim classes are taught by qualified and caring instructors.
Location Date / Time Cost Ages
Murray Park Aquatic Center Spring 2016 $35/8 sessions – Resident
$50/8 sessions – Non Resident
6mo+
Water Aerobics
Water Aerobics not only helps keep the all important heart and lungs in tip-top condition, but it
also strengthens and tones your body. The water resistance means that you'll use far more
energy than dancing around a studio, but with less strain on your muscles and joints. This class
is for adults and seniors, all fitness levels.
Location Date / Time Cost Ages
Murray Park Aquatic Center Spring 2016 $30/monthly unlimited
pass
15+
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 178
COMMUNITY PROGRAMS
Jazzercise
This dance aerobics class combines 45 minutes of cardiovascular training and 15 minutes of
core/weight resistance training. Choreographed routines concentrate on low impact exercise
and techniques.
Location Contact Cost Ages
Community Center Cathie Noe
305-666-5457
$45/monthly Adults
Boot Camp
Ed’s Boot Camp is South Florida’s oldest boot camp provider. These classes are designed to give
you a complete workout, whether you are trying to get in shape, stay in shape or improve your
athletic performance. Ed’s Boot Camp delivers results by targeting specific areas, including hips
glutes, thighs, abs and arms.
Location Contact Cost Ages
Community Center Ed Delatore
(305) 613-9920
edsbootcamp@gmail.com
www.edsbootcamp.com
Varies Adults
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 179
Kickboxing
Kickboxing is a combination of dance and martial arts that will undoubtedly improve your
endurance, cardiovascular fitness and muscle strength. Kickboxing routines are characterized by
their high intensity intervals coupled with toning recovery periods that burn calories and define
muscles. Punch, kick and blast your way to better health with this exciting and fun workout.
Location Contact Cost Ages
Community Center Ed Delatore
(305) 613-9920
edsbootcamp@gmail.com
www.edsbootcamp.com
Varies Adults
SENIOR CENTER
Senior Center and Programs
The Parks and Recreation Department Senior Center is designed for those who are sixty years
(60) or older. The Senior Center offers a wide array of services such as counseling and support
groups, information and referral, health and wellness activities, recreational and social activities,
home lunch delivery, computer classes, trips to the mall, movies, grocery store and more!
Services include, but not limited to:
• A Dining Room
• Home Lunch Delivery by Friendly Staff
• English for Speakers of Other Languages (ESOL)
• Spanish Classes
• Art Classes
• Exercise Classes
• Computer Classes
• Sewing and Knitting
• Holiday Celebrations
• Field Trips and more
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 180
Location Date / Time Cost Ages
Senior Center Ongoing Free 60+
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 181
SPECIAL EVENTS
Back-to-School Giveaway
The annual Back-to-School Giveaway offers a one-stop-shop for South Miami families to receive
their school supplies and to attain resources for community center activities. The backpacks
contain a variety of school supplies and will be given out on a first come, first served basis until
there are none left to give away. The backpacks will include pencils, pencil pouches, erasers,
highlighters, sharpeners, glue sticks, scissors, rulers, loose leaf notebook paper, composition
notebooks, and hand sanitizers. Local businesses and individual supporters have joined the
effort to give every youth what they need to start the school year off with success.
Location Date / Time Cost Ages
Community Center Aug. 2016
4:00-6:00p
Free 5-16
Safe Streets Halloween
Trick or treating is one of the great adventures of Halloween and adds to many childhood
memories. Local shops and vendors join Parks and Recreation staff to give local youth a safe
location to obtain fun size treats. South Miami Police and Public Works Department close Sunset
Drive for this event, creating a vehicle free haunted street. It is fun for the whole family to enjoy,
and best of all, it’s free.
Location Date / Time Cost Ages
Sunset Drive Oct. 2015
4:00p-7:00p
Free Youth and adults
Turkey Drive
Thanksgiving is the time of year when communities come together in the spirit of giving. Warm
up your Thanksgiving appetite by participating in the annual Parks and Recreation Turkey Drive.
In collaboration with Interval International, each year Parks and Recreation gives away over 100
turkeys and baskets of dry goods to in-need South Miami residents. The Parks and Recreation
Department will be accepting donated turkeys prior to the holiday this year that will later be
distributed. Families must pre-register at the Gibson-Bethel Community Center to receive a
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 182
turkey. There is a limit of one turkey for each requesting family.
Location Date / Time Cost Ages
Community Center Nov. 19, 2015
Time TBD
Free Adults
Holiday Toy Drive
Thanks to the support from Interval International and individual supporters, the Parks and
Recreation Department is able to provide toys for boys and girls of South Miami each holiday
season. Donations are accepted up until the event. Toys are given to all South Miami resident
children. Parents/Guardians must present a valid South Miami ID at the event to receive gifts.
During this event the community center gymnasium is transformed into a winter wonderland,
complete with the North Pole’s mailbox, holiday music and a chance to meet Santa. Ignite your
holiday imagination during this fun family event.
Location Date / Time Cost Ages
Community Center December 16, 2015
4:00 PM
Free 5-17
Easter Egg Hunt
Each year over 1000 eggs are spread throughout Murray Park for South Miami’s Easter Egg Hunt.
Areas are divided by age categories for the children’s safety. All of the plastic eggs are filled with
candy, toys and other Easter goodies. Don’t forget to bring your own basket! Cotton candy,
popcorn, and light refreshments will be given away. The Easter bunny even makes a guest
appearance!
Location Date / Time Cost Ages
Murray Park April 2016
Time TBD
Free 5-16
4th of July Celebration
The City of South Miami, Parks and Recreation Department along with several other local
businesses, collaborate to sponsor the City of South Miami 4th of July Event. Every year families
come out to enjoy live concerts by local bands, concessions, kids zone including bounce house,
rock climbing and a character meet. The night is complete with a spectacular, colorful fireworks
display that fills the night sky over South Miami.
Location Date / Time Cost Ages
Palmer Park July 4, 2016
5:00 PM
Free 5-16
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 183
Elves Parade
Every first Sunday of December, the Parks and Recreation Department collaborates with local
businesses to put together the Santa’s Parade of the Elves. This event tradition features marching
bands, floats, and community groups, while providing families the perfect opportunity to enjoy a
beautiful afternoon with their children, friends and neighbors.
Location Date / Time Cost Ages
Sunset Drive between
SW 61 Court & Red Road
December 6, 2015
2:00 PM
Free 5-16
State of the City
At this annual event the Mayor delivers a speech to an audience packed with leaders,
entrepreneurs, non-profits, local businesses, students and other devoted South Miami Residents
to address the City and his future plans.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 184
YOUTH ATHLETICS
Youth Tackle Football & Cheerleading
The City of South Miami participates in a competitive youth tackle football and a cheerleading
program for both boys and girls ages 5 through 14. These future stars will have an opportunity
to learn the fundamentals of youth tackle football OR cheerleading, sportsmanship and develop
social skills. Practices are held 4 days a week; games are played one weekday evening and
Saturday beginning in August. Cheerleading and Football equipment and uniforms are included.
Location Date / Time Cost Ages
Murray Park
Palmer Park
June – November 2015
Tuesday - Saturday
Residents $72.30
Non Residents $90
5 - 14
Youth Basketball Program
Through Miami Basketball, the City offers coed youth basketball for boys and girls ages 7-13.
Youth will have an opportunity to develop and improve skills while playing in an organized league.
Participants will learn and practice basketball etiquette, learn rules and basic fundamentals of the
game, as well as display values of sportsmanship while having fun.
Location Contact Cost Ages
Community Center Andre Daniels
(786) 205-5198
www.miamibasketball.net
andre@miamibasketball.net
Varies U7 – U13
Youth Baseball Program
Through South Miami Youth Baseball League, the City offers coed youth baseball for children
ages 3 through 14 at Palmer Park. This league provides an enriching youth baseball experience
for many children, while implanting firmly in the children of our community the ideals of good
sportsmanship, honesty, loyalty, courage and respect for authority so that they may be well
adjusted, strong and happier children.
Location Contact Cost Ages
Palmer Park Omar Diaz
786-514-8256
www.smybaseball.com
smybl12@aol.com
Varies U7 – U13
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 185
Youth Soccer Program
Through South Miami United F.C., the City provides a youth recreational and travel soccer
program to our community where children can learn, enjoy and develop in the sport of soccer.
Our program emphasizes the values of sportsmanship and teamwork.
Location Contact Cost Ages
South Miami Park Robert Maseri
305 608-3182
www.smufc.net
info@smufc.net
Recreational $225
Travel $400
U4 – U12
U8 - U14
YOUTH PROGRAMS
Afterschool Program
The Parks and Recreation Department offers an Afterschool program Monday through Friday,
during Miami Dade County’s school calendar year. We provide homework assistance, swimming,
fitness, recreational sports, computer time, arts and craft and more! Transportation is included
from schools located in South Miami.
Location Date / Time Cost Ages
Community Center Aug. ’15 – June ‘16
Mon - Fri
2-6pm
Residents $25/monthly
Non Residents $40/weekly
5 - 12
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 186
One Day Camp
One Day Camps are offered to children ages 5-12. Participants will experience a variety of
activities such as arts and craft, computer lab, sports, field trips, swimming and more.
Location Date / Time Cost Ages
Community Center Teacher Planning Days
8 am-6 pm
Residents $10/day
Non Residents $30/day
5 - 12
Winter Camp
We offer 2-weeks, full-day Winter Break Camp programs for children, ages 5–12, during Miami
Dade Public Schools' winter recess. The department provides youth with a variety of structured
games, computer lab, sports, character-education exercises, arts and crafts and field trips.
Location Date / Time Cost Ages
Community Center 2 weeks in Winter
Mon - Fri
8am-6pm
Residents $30/weekly
Non Residents $75/weekly
5 - 12
Spring Camp
We offer full-day Spring Break Camp programs for children, ages 5–12, during Miami Dade Public
Schools' spring break. The Department provides youth with a variety of structured games,
swimming, sports, character-education exercises, arts and crafts and field trips.
Location Date / Time Cost Ages
Community Center 1 week in Spring
Mon - Fri
8am-6pm
Residents $30/weekly
Non Residents $75/weekly
5 - 12
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 187
Summer Camp
The Department offers a quality, affordable Summer Youth Program, where youngsters find fun,
sports, craft projects, active games, art exploration, fitness and nutrition, reading opportunities,
swimming at the Murray Park Pool and more. Lunch and snacks are provided.
Location Date / Time Cost Ages
Community Center June – Aug
Mon - Fri
8 am-6 pm
Residents $30/weekly
Non Residents $75/weekly
5 - 12
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 188
PARKS AND RECREATION BUDGET FY 2016
001-2000-572
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0012000 5721210 SALARIES - REGULAR 271,499 320,238 301,876 301,876 271,710
0012000 5721310 SALARIES - PART TIME 3,937 0 0 0 0
0012000 5722110 F.I.C.A. 21,262 40,526 23,093 23,093 20,786
0012000 5722210 PENSION PLAN CONTRIBUTION 28,900 27,921 13,680 13,680 4,853
0012000 5722220 ICMA 2,152 4,496 13,931 13,931 12,729
0012000 5722310 GROUP HEALTH INSURANCE 33,243 36,996 42,538 42,538 39,290
0012000 5722410 WORKER'S COMPENSATION 9,898 8,477 9,102 9,102 9,327
TOTAL PERSONNEL SERVICES 370,891 438,654 404,220 404,220 358,695
0012000 5723450 CONTRACTUAL SERVICES 1,000 2,212 39,475 39,475 30,210
0012000 5724070 TRAVEL & CONFERENCE 32 298 1,092 1,092 1,105
0012000 5724080 EMPLOYEE EDUCATION 60 1,327 3,765 3,765 7,076
0012000 5724110 POSTAGE 56 72 100 100 100
0012000 5724120 COMMUNICATION 3,500 1,686 6,120 6,120 5,400
0012000 5724350 ELECTRICITY-CITY PARKS 583 489 1,500 1,500 0
0012000 5724515 LIABILITY INSURANCE- AUTO 0 0 6,129 6,129 6,129
0012000 5724632 INTERNET SERVICE 125 785 720 720 960
0012000 5724670 MAINT & REP-PARK FACILITIES 1,798 2,765 2,800 2,800 0
0012000 5724690 MAINT & REP-TENNIS 0 2,809 2,000 2,000 0
0012000 5724710 COPY MACHINE 2,545 2,839 5,003 5,003 2,460
0012000 5724820 SPECIAL EVENTS 4,318 19,724 20,000 20,000 20,530
0012000 5725205 COMPUTER EQUIPMENT 8,706 8,712 9,315 9,315 6,299
0012000 5725210 SUPPLIES 3,095 3,591 9,933 9,933 5,000
0012000 5725220 UNIFORMS 828 2,454 600 600 2,255
0012000 5725230 FUEL 12,244 12,413 15,120 15,120 15,120
0012000 5725410 MEMBERSHIP & SUBSCRIPTION 1,763 1,862 2,034 2,034 905
0012000 5725630 FOOTBALL 21,417 27,053 31,961 31,961 35,305
0012000 5725631 CHEERLEADERS 5,847 8,934 8,410 8,410 7,210
0012000 5725635 DANCE/MODELING 0 3,000 0 0 0
0012000 5725650 SOCCER PROGRAM 468 0 1,000 1,000 0
0012000 5725670 SPECIAL REC PROGRAMS 7,543 6,291 5,698 5,698 7,956
0012000 5725680 SENIOR CITIZENS PROGRAMS 13,101 17,754 23,456 23,456 23,157
TOTAL OPERATING EXPENSES 89,029 127,070 196,231 196,231 177,177
0012000 5729920 CONTINGENCY 0 0 5,000 5,000 5,000
OTHER FUNDING SOURCE 0 0 5,000 5,000 5,000
TOTAL RECREATION 459,920 565,724 605,451 605,451 540,872
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 189
PARKS AND RECREATION DEPARTMENT BUDGET HIGHLIGHTS
1210 Salaries – An Administrative Secretary position has been eliminated creating a savings of
$30,166.
3450 Contractual Services – Fiscal Year 2016 budget does not include Martial Arts and other
special classes such as Fitness and Wellness, thus decreasing the line item by $9,265.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 190
GIBSON-BETHEL COMMUNITY CENTER
001-2020-572
MISSION
The mission statement of the Gibson-Bethel Community Center is to promote and provide
quality activities and services that will contribute to the physical, mental, emotional, and social
well-being of the community.
GIBSON-BETHEL COMMUNITY CENTER FUNCTION
The Community Center is approximately 30,000 square foot facility with a fitness room, a
basketball and volleyball court, multipurpose rooms and classroom space for programs and
activities. The Community Center functions under the supervision of the Parks and Recreation
Director who is responsible for the general operation and programming of the activities and
classes. The Community Center was established by the Community Redevelopment Agency
(CRA) in 2003 through various grants and other types of funding.
GIBSON-BETHEL COMMUNITY CENTER ACCOMPLISHMENTS FOR FY 2015
• Enhanced all camp programs one
day, winter, spring and summer
camps with qualified and
experienced staff, new and exciting
themes, field trips, activities and
improved counselor/instructor to
student ratios.
• Increased youth participant’s
registration for spring camp by 23%,
from 34 to 43 campers.
• Provided new programming to
youth, such as music production
classes and arts and craft.
• Furnished and installed new VCT
commercial tile flooring and base
board on the first level, increasing
safety for all.
GIBSON-BETHEL COMMUNITY CENTER OBJECTIVES FOR FY 2016
• Continue to improve and diversify
the range of program and activity
opportunities as a means to attract a
greater number of park users,
including persons of all ages, abilities,
and interest.
• Implement quality enhancements to
the after school program and
summer camp program in regard to
Florida Standards for Quality
Afterschool Programs.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 191
• Install new fitness room flooring and
renovate fitness center with new,
state-of-the-art weight training and
cardiovascular equipment that best
meets the needs and expectations of
the community.
• Remove existing and install new
carpet tile on the second level
(lobby hallway, education/recreation
room and computer lab.
• Replace existing and install new,
state-of-the-art, user-friendly high
definition surveillance system and
monitoring for video analytics
system.
• Install free, public Wi-Fi service.
GIBSON-BETHEL COMMUNITY CENTER ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2012
ACTUAL
FY 2013
ACTUAL
FY 2014
PROJECTED
FY 2015
ESTIMATED
FY 2016
Day Camp Participants 88 150 150 57 100
Spring Camp Participants 22 50 50 43 55
Winter Camp Participants 34 30 30 16 55
Summer Camp Participants 157 150 150 103 100
After School House
Participants 114 120 120 72 100
Track & Field Participants 33 45 45 N/A N/A
Basketball Players 54 55 55 80 120
T-Ball Participants 19 0 0 N/A N/A
Fitness Center Members 180 140 140 54 100
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 192
GIBSON-BETHEL COMMUNITY CENTER FY 2016
001-2020-572
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0012020 5721210 SALARIES - REGULAR 146,106 146,954 176,152 176,152 170,670
0012020 5721310 SALARIES - PART TIME 283,454 217,279 286,436 286,436 286,389
0012020 5721410 SALARIES - OVERTIME 209 0 0 0 0
0012020 5722110 F.I.C.A. 34,335 13,359 35,388 35,388 34,965
0012020 5722210 PENSION PLAN CONTRIBUTION 17,541 16,877 10,878 10,878 1,616
0012020 5722220 ICMA 842 2,183 6,606 6,606 9,853
0012020 5722310 GROUP HEALTH INSURANCE 28,518 25,953 35,449 35,449 39,290
0012020 5722410 WORKER'S COMPENSATION 15,095 13,267 13,947 13,947 15,690
TOTAL PERSONNEL SERVICES 526,100 435,872 564,856 564,856 558,473
0012020 5723450 CONTRACTUAL 0 0 0 0 1,000
0012020 5724310 UTILITIES-ELECTRICITY 54,993 58,611 61,300 61,300 60,600
0012020 5724320 UTILITIES-WATER 8,698 13,281 2,000 500 0
0012020 5724670 MAINT & REP-GRDS & STRCTR 9,367 10,315 12,016 12,016 16,040
0012020 5724710 COPY MACHINE 747 775 1,668 1,668 2,460
0012020 5725210 SUPPLIES 1,026 1,021 29,433 29,433 3,299
0012020 5725550 SCHOOL PROGRAM 4,672 3,589 4,200 4,200 13,251
0012020 5725640 BASKETBALL 4,637 5,376 0 0 2,010
0012020 5725660 SUMMER CAMP 6,120 6,850 5,728 5,728 8,820
0012020 5725670 SPECIAL REC PROGRAMS 2,596 2,182 1,850 1,850 785
TOTAL OPERATING EXPENSES 92,856 102,000 118,195 116,695 108,265
TOTAL COMMUNITY CENTER 618,956 537,872 683,051 681,551 666,738
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 193
GIBSON-BETHEL COMMUNITY CENTER BUDGET HIGHLIGHTS
1210 Salaries – This line item decreased by $5,482.00 as a lower salary position replaced a
retired employee.
5210 Supplies – $26,134 for Fitness Equipment was reallocated to the Capital Improvement
Fund compared to Fiscal Year 2015.
5550 School Programs – $9,051 is allocated for the purchase of 4 mobile 12 inch cafeteria
tables, and furniture and storage for the after school education room.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 194
PARKS LANDSCAPING DIVISION
001-1750-519
MISSION
The Parks Maintenance Division is committed in providing City residents with superior open
spaces and clean facilities, maintenance services that are efficient, cost effective, responsive and
responsible.
PARKS LANDSCAPING DIVISION FUNCTION
Parks Landscaping Division is responsible for: maintaining all City park grounds, playgrounds and
sports fields, including capital upgrades in parks; mowing; tree trimming; litter collection;
inspection and repairs of playgrounds; pressure cleaning of playgrounds; maintenance of park
restrooms; pressure cleaning of park pavilions and walkways; sports field layout and preparation
for sport events.
PARKS LANDSCAPING DIVISION ACCOMPLISHMENTS FOR FY 2015
• Hired consultant to improve and
resolve the ponding caused by the
run-off from the existing tennis
courts at Dante Fascell Park.
• Resurfaced two (2) hard-court tennis
courts, basketball half-court and
racquetball court.
• Improved the appearance of parks,
facilities and green space areas with
updated amenities, enhanced
landscape planting and maintenance.
• Completed restroom renovations
and remodeling at Dante Fascell Park
and Palmer Park.
• Installed four (4) new playground
structures city-wide and installed
new tile floor on the 1st level of the
Gibson Bethel Community Center.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 195
PARKS LANDSCAPING DIVISION OBJECTIVES FOR FY 2016
• Continue implementation of the Parks
and Recreation Master Plan.
• Continue to improve the efficiency and
level of park maintenance through
internal improvement, healthy
competition and community
partnerships.
• Establish a routine inspection program to
regularly identify and schedule repairs,
on-going maintenance and cleaning, and
other necessary improvements.
• Refurbish the existing park areas,
facilities, and equipment to include
cosmetic enhancements such as painting
and re-establishing lawn areas as well as
• Functional improvements of worn
equipment and surfaces.
• Replace or construct new park signs that
are uniform in appearance (e.g. include
City logo) with landscaping around their
bases
• Continue to improve productivity and
reduce cost of outside contract labor.
PARKS LANDSCAPING DIVISION ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2012
ACTUAL
FY 2013
ACTUAL
FY 2014
PROJECTED
FY 2015
ESTIMATED
FY 2016
Cleaning of Parks' Bathrooms 1890 1900 1900 1980 2000
Pickup of Litter in City Parks 1680 1750 1750 1750 1750
Mowing of 11 City Parks 262 275 275 300 310
Trimming of trees in Parks 400 425 425 500 500
Pressure Clean Pavilions & Walkways 384 400 400 425 425
Pressure Clean of Parks' Playground 185 200 200 200 200
Inspection of Playgrounds 96 100 100 100 100
Repair of Playgrounds 11 11 11 30 35
Preparation of Athletic Fields 1800 1850 1850 2400 2400
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 196
PARKS LANDSCAPE BUDGET FY 2016
001-1750-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0011750 5191210 SALARIES – REGULAR 212,762 204,367 209,857 209,857 209,647
0011750 5191410 OVERTIME 3,828 4,857 4,000 4,000 4,000
0011750 5192110 F.I.C.A. 16,746 15,505 16,360 16,360 16,344
0011750 5192210 PENSION PLAN CONTRIBUTION 21,647 20,827 18,145 18,145 7,420
0011750 5192220 ICMA 620 260 5,420 5,420 5,337
0011750 5192310 GROUP HEALTH INSURANCE 34,774 36,070 42,538 42,538 47,148
0011750 5192410 WORKER'S COMPENSATION 5,610 5,594 6,327 6,327 7,197
TOTAL PERSONNEL SERVICES 295,987 287,480 302,647 302,647 297,093
0011750 5193450 CONTRACTUAL SERVICES 32,513 35,841 37,000 37,000 91,560
0011750 5194070 TRAVEL AND CONFERENCE 0 226 1,000 1,000 1,920
0011750 5194120 COMMUNICATION 1,040 885 1,800 1,800 1,860
0011750 5194350 ELECTRICITY-CITY PARKS 42,534 49,904 50,000 50,000 50,000
0011750 5194420 OUTSIDE SERV RENTAL 0 252 1,000 1,000 1,000
0011750 5194515 AUTO INSURANCE 0 0 1,888 1,888 1,500
0011750 5194620 MAINT & REP-OPERAT EQUIP 45,419 65,795 56,500 56,500 60,500
0011750 5195210 SUPPLIES 9,549 9,283 9,285 9,285 9,285
0011750 5195220 UNIFORMS 2,120 3,513 3,650 3,650 4,734
0011750 5195230 FUEL 10,814 10,961 13,352 13,352 13,352
0011750 5195410 MEMBERSHIPS & SUBSCRIPTIONS 235 159 459 459 495
TOTAL OPERATING EXPENSES 144,224 176,819 175,934 175,934 236,206
TOTAL LANDSCAPE MAINT. 440,211 464,299 478,581 478,581 533,299
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 197
PARKS LANDSCAPING DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services – This line item has increased by the following items:
- Athletic Fields maintenance $8,000
- Flea and Tick control for Dog Park $1,476
- ADA Certified Mulch for various parks $3,800
- 12 heavy duty picnic tables $7,824
- Backflow preventer maintenance $460
- Tree, landscaping and miscellaneous maintenance at various Parks $33,000
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 198
COMMUNITY POOL
001-2030-572
MISSION
The mission statement of the Community Pool is to promote and provide an excellent variety of
leisure opportunities to enhance the individual’s quality of life through exceptional aquatic
programs in an attractive, safe, and well-maintained pool facility.
COMMUNITY POOL FUNCTION
The Community Pool will operate six months throughout the year and may coincide with the
Parks and Recreation Summer Camp Program. There are several special programming options
that will be offered to youth and seniors alike. The Community Pool functions under the
supervision of the Parks and Recreation Director who is responsible for the general operation
and programming of the activities.
COMMUNITY POOL ACCOMPLISHMENTS FOR FY 2015
• Successfully completed Year 1 of
operations at Murray Park
Community Pool.
• Scheduled efficient usage hours of
the Community Pool in order to
offer community members with a
variety of programs and trainings,
including recreational swim, learn-
to-swim and water aerobics classes.
• Enforced general pool policies to
promote a safe and fun
environment.
COMMUNITY POOL OBJECTIVES FOR FY 2016
• Continue to promote a swimming
facility that is safe, family friendly and
affordable.
• Provide new opportunities for
fitness activities and increase
participation rate for water aerobics
and learn to swim classes.
• Cross-train part-time, year-round
recreational staff as certified
lifeguards.
• Provide some shaded sitting areas
and over pool equipment to protect
the infrastructure from sun damage.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 199
COMMUNITY POOL ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2012
ACTUAL
FY 2013
ACTUAL
FY 2014
PROJECTED
FY 2015
ESTIMATED
FY 2016
Summer Camp Participants (non-paid) 0 0 0 75 80
Senior Center Participants 0 0 0 20 20
Life Guard Certifications 0 0 0 4 5
Learn to Swim Participants (paid) 0 0 0 35 45
Water Aerobics (paid) 0 0 0 10 10
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 200
COMMUNITY POOL BUDGET FY 2016
001-2030-572
SIX MONTHS OPERATIONS
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0012030 5721310 SALARIES - PART TIME 0 1,193 51,611 51,611 51,611
0012030 5722110 F.I.C.A. 0 91 3,948 3,948 3,948
0012030 5722310 GROUP HEALTH INSURANCE 0 494 0 0 0
0012030 5722410 WORKER'S COMPENSATION 0 449 1,556 1,556 1,772
TOTAL PERSONNEL SERVICES 0 2,227 57,115 57,115 57,331
0012030 5723450 CONTRACTUAL SERVICES 0 6,696 15,200 15,200 22,718
0012030 5724080 EMPLOYEE EDUCATION 0 0 930 930 1,635
0012030 5724120 TELEPHONE - CELL 0 0 1,020 1,020 0
0012030 5724320 UTILITIES WATER & SEWER 0 6,660 8,400 8,400 26,400
0012030 5724350 ELECTRICITY 0 1,621 36,000 36,000 7,800
0012030 5724632 INTERNET SERVICE 0 0 1,740 1,740 0
0012030 5724634 MAINTENANCE - INTERNET 0 0 300 300 0
0012030 5724670 MAINTENANCE & REPAIR 0 1,085 10,000 10,000 10,000
0012030 5724820 SPECIAL EVENTS 0 1,309 0 0 1,350
0012030 5725205 COMPUTER EQUIPMENT 0 47 0 0 0
0012030 5725210 SUPPLIES 0 2,914 8,000 8,000 11,500
0012030 5725220 UNIFORMS 0 282 600 600 300
TOTAL OPERATING EXPENSES 0 20,614 82,190 82,190 81,703
TOTAL COMMUNITY CENTER 0 22,841 139,305 139,305 139,034
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 201
COMMUNITY POOL BUDGET HIGHLIGHTS
6-Months of Operation
3450 Contractual Services – The cost related to all pool chemicals needed to maintain the
pool. Staff will be the required personnel to perform maintenance on the pool. This line item
has increased by $7,518 for the American Red Cross Authorized License, CES Preventive
Maintenance Service and 50 States Security.
4320 Utility Gas, Water & Sewer – The City estimates a monthly cost of $2,000 per month
to cover the cost of water necessary to operate the pool. The pool water evaporates and must
be replenished at times and the backwash filter needs water to clean the pool. Furthermore, the
cost of community pool gas. This amount is an increase of $18,000 from the previous Fiscal Year.
4350 Electricity – The City estimates a monthly cost of $650 to fund the electrical use
necessary to operate the pool pumps, emergency lighting, and computer equipment, including
security cameras and heater. This amount is a decrease from the previous Fiscal Year of $28,200.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 202
TENNIS
001-2010-572
MISSION
The City’s Parks and Recreation Department is committed to offering quality tennis facilities to its
residents and helping people enjoy life through the physical, mental, and social benefits of fitness
and tennis.
TENNIS FUNCTION
Dante Fascell Park’s Tennis Facility operates year-round and provides a unique clay court facility
and a safe, fun and effective program schedule that offers many physical and social benefits for
youth and adults. The Tennis Facility offers women’s clinics, instructional training, afterschool
program, summer camp and youth activities, recreational play and more.
TENNIS OBJECTIVES FOR FY 2016
• Work to reestablish the Tennis
Facility to a quality clean safe facility.
• Develop fun, safe, and effective
programs that offer variety on the
tennis court for all ages and abilities.
• Successfully run a minimum of (1)
tennis related social event.
• Uphold professional certifications and
trainings for staff to provide the best
possible services and programs for
our residents.
• Expand the offerings and accessibility
of the facility with the addition of
friendly professional City staff.
• Successfully run a women’s clinic,
afterschool, winter, spring and
summer camp program.
• Encourage residents to participate in
events, socials, competitions, and
outdoor park adventures.
• Ensure the park and Tennis Facilities
are clean and presentable every day.
TENNIS ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2012
ACTUAL
FY 2013
ACTUAL
FY 2014
PROJECTED
FY 2015
ESTIMATED
FY 2016
Winter Camp 0 0 0 0 15
Spring Camp 0 0 0 0 15
Summer Camp 0 0 0 0 25
One Day Camps 0 0 0 0 15
After School Program 0 0 0 0 30
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 203
TENNIS BUDGET FY 2016
001-2010-572
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0012010 5721210 SALARIES - REGULAR 0 0 0 0 49,240
0012010 5721310 SALARIES - PART TIME 0 0 0 0 35,235
0012010 5722110 F.I.C.A. 0 0 0 0 6,462
0012010 5722220 ICMA 0 0 0 0 3,447
0012010 5722310 GROUP HEALTH INSURANCE 0 0 0 0 15,716
0012010 5722410 WORKER'S COMPENSATION 0 0 0 0 2,900
TOTAL PERSONNEL SERVICES 0 0 0 0 113,000
0012010 5723450 CONTRACTUAL SERVICES 0 0 0 0 178,485
0012010 5724120 COMMUNICATION 0 0 0 0 1,080
0012010 5724125 TELEPHONE 0 0 0 0 900
0012010 5724620 MAINT & REP-OPERAT EQUIP 0 0 0 0 9,325
0012010 5724634 MAINT & REP-INTERNET SRVS 0 0 0 0 8,796
0012010 5724670 MAINTENANCE & REPAIR 0 0 0 0 9,955
0012010 5725205 COMPUTER EQUIPMENT 0 0 0 0 3,125
0012010 5725210 SUPPLIES 0 0 0 0 7,443
0012010 5725220 UNIFORMS 0 0 0 0 200
TOTAL OPERATING EXPENSES 0 0 0 0 219,309
TOTAL TENNIS 0 0 0 0 332,309
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 204
NON-DEPARTMENTAL
001-2100-519
The Non-Departmental budget was historically used in the past to allocate expenditures, which
would be incurred by the City, but was not provided specifically by a particular Department.
Certain expenditures, which includes debt, contingency, pension, contractual, etc are included
in this category.
The expenditures within the Non-Departmental budget have now been allocated within
relevant Departments. We believe this new process more appropriately allocates the
expenditure thus giving more clarity to the budget document and process. For example,
pension expenses have been allocated by Department based on the salary amounts within each
Department multiplied by the percentage of contribution, which the City contributes on behalf
of that employee based on salary.
General Contingency has been allocated under the City Manager’s Office. Audit expenditure
has been allocated to the Finance Department.
The Debt expense has been allocated to the City’s newly established Debt Service Fund, which
provides a more transparent picture of the City’s debt expense and contribution.
The Non-Departmental Section of the budget will continue to be used within the budget
document to indicate the transfers from General Fund to any other City Funds.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 205
NON-DEPARTMENTAL BUDGET FY 2016
001-2100-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
0012100 5192210 PENSION PLAN-CONTRIBUTION 0 0 74,000 74,000 205,000
0012100 5192250 SECTION 185 CONTRIBUTION 91,409 91,409 90,000 90,000 90,000
TOTAL PERSONNEL SERVICES 91,409 91,409 164,000 164,000 295,000
0012100 5819120 INTRA-GOV TRANSFER-DEBT SERVICE 150,000 0 0 0 153,161
0012100 5819130 INTRA-GOV EMERG RESERVES FUND 0 0 2,694,919 2,694,919 125,000
0012100 5819140 INTRA-GOV CIP FUND 85,270 600,000 1,268,439 1,268,439 1,049,581
0012100 5819150 INTRA-GOV COMM REDEV AGENCY 0 100,000 0 0 0
0012100 5819160 INTRA-GOV REV STABILIZATION 0 0 0 0 50,000
0012100 5819161 INTRA-GOV GRANT MATCH 0 0 0 0 50,000
0012100 5819162 INTRA-GOV INSURANCE RESERVE 0 0 0 0 50,000
0012100 5819163 INTRA-GOV TAX EQUALIZATION 0 0 0 0 50,000
0012100 5819164 INTRA-GOV BLDG CAPITAL RESERVE 0 0 0 0 50,000
0012100 5819165 INTRA-GOV PARKS ACQ DEV 0 0 0 0 50,000
TOTAL TRANSFERS 235,270 700,000 3,963,358 3,963,358 1,627,742
TOTAL NON -DEPARTMENTAL 326,679 791,409 4,127,358 4,127,358 1,922,742
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 206
NON-DEPARTMENTAL BUDGET HIGHLIGHTS
2210 PENSION PLAN CONTRIBUTION – The City is proposing to join the Florida
Retirement System (FRS) which will provide the Police and General Employees with a well
established, well funded retirement plan. This amount represents the cost associated with joining
the plan for a part of the first year, based on the City’s actuarial projection study.
9130 INTRA-GOV EMERGENCY RESERVES FUND – This line item was reduced as the
City completed a Transfer in FY 2015 from the General Funds necessary to obtain the City
Manager’s base level Emergency Reserve Fund amount of 25% of the City’s annual budget.
9140 INTRA-GOVERNMENTAL CAPITAL IMPROVEMENT PROGRAM FUND -
The CIP Fund receives transfers from the General Fund based on the long-term capital budget
needs of the various City Departments, as determined by the Commission.
9160 INTRA-GOV REVENUE STABILIZATION –The Revenue Stabilization Reserve
Fund was established to mitigate the risk of reduced property tax receipts and other revenues
in general. Building this fund is critical as may be the primary source used in balancing budget
request. These funds are restricted to uses related to impacts caused by reduced tax revenues
and other revenues in general.$50,000 has been allocated to this line item.
9161 INTRA-GOV GRANT MATCH – These funds are restricted to uses related to an
unanticipated or unusual grant match reserve funding, which will be adequately projected based
on realistic grant funding opportunities. These funds would be set aside as a cash match for grant
opportunities. It is beneficial in the application process for the City to have funds that are readily
identifiable as a cash match. . $50,000 has been allocated to this line item.
9162 INTRA-GOV INSURANCE RESERVE –The Insurance Reserve Fund is intended to
fully meet potential insurance claim deductibles. This reserve would be used in extraordinary
circumstances that would require the contribution of insurance deductibles such as a major
hurricane. . $50,000 has been allocated to this line item.
9163 INTRA-GOV TAX EQUALIZATION – Non-property tax revenue is a major
portion of the City’s revenue base. The targeted amount should equal at a minimum, 20% of
budgeted non-property tax revenues. These funds can bridge the gap between the state’s fiscal
year end and the City’s fiscal year end (3 month gap) in the event of unanticipated and an
extraordinary significant state budget reduction. . $50,000 has been allocated to this line item.
9164 INTRA-GOV BUILDING CAPITAL RESERVE – These reserve target amounts are
based on yearly estimates to make necessary unscheduled and anticipated repairs, and other
operational issues relating to the City’s properties. These funds are to be used specifically to
address building hardening and security, and to fund unscheduled and anticipated repairs, and
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 207
other operational issues relating to the City’s properties. . $50,000 has been allocated to this
line item.
9165 INTRA-GOV PARKS ACQUISITION DEVELOPMENT –The South Miami
residents have demonstrated a desire for parks. Funds shall be set aside and used for acquisition;
at least 15% of the Fund shall be used for park development operations and maintenance of the
City's Park System. More specifically the fund shall be for the purposes of acquiring, developing,
operating, maintaining or restoring parks, recreation facilities, cultural facilities, green spaces,
playfields, trails, community gardens, and other applicable public areas. The Fund shall consist of
all gifts and bequests of money, securities and other property, and gifts and devises of real
property or interests therein given or bequeathed to the City for the conservation, development,
maintenance, or operations of parks, recreation, natural areas and other open public facilities. .
$50,000 has been allocated to this line item.
1. The City Commission shall appropriate the money in the fund for the acquisition,
development, or acquisition and development of real property for City Park purposes
and for the maintenance and operation of City Parks. Funds shall be set aside and
initially used for acquisition; at least 15% of the Fund shall be used for park
development or improvement of the City's existing parks.
2. The City shall not acquire real property for any park purpose until the City
Commission has determined that the acquisition is or will be in conformity with the
City Parks and Recreation Master Plan and the Comprehensive Plan.
3. The intent of this Fund is to ensure that a minimum amount of money will be placed
into the City Parks Acquisition Development Operations and Maintenance Fund for
acquisition, development, operation and non-routine maintenance purposes.
4. The Acquisition category includes acquisition of two types of properties and is thus
divided into two sub-categories: Park Acquisition and Green Space Acquisition which
will be intended to fill gaps in existing public ownership and preserve green space
continuity within the City.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 208
SPECIAL REVENUE FUNDS
STORMWATER DRAIN TRUST FUND
LOCAL OPTION GAS TAX TRUST FUND
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
PARKS AND RECREATION FACILITIES IMPACT FEE FUND
TREE TRUST FUND
PEOPLE TRANSPORTATION TAX FUND
REVENUE STABILIZATION ACCOUNT
GRANT MATCH RESERVE FUND
INSURANCE RESERVE FUND
TAX EQUALIZATION FUND
BUILDING CAPITAL RESERVE FUND
CITY PARKS ACQUISITION DEVELOPMENT OPS AND MAINT FUND
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 209
STORMWATER DRAIN TRUST FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 111
STORMWATER DRAIN TRUST FUND BACKGROUND
On September 19, 2000, the City of South Miami Commission adopted Ordinance 21-00-1723
providing for the creation of a City of South Miami Stormwater Utility. In 1987, the United States
Congress amended the Clean Water Act to require the Environmental Protection Agency to
develop regulations for the permitting of stormwater discharges into the waters of the United
States of America. In addition, under the provisions of the “Florida Air and Water Pollution
Control Act,” (Chapter 403, Florida Statutes, at section 403.0891), local governments are
required to develop stormwater management programs.
As provided in the City of South Miami Ordinance and in accordance with a transfer approved by
the County, the City took operational control over the stormwater utility function within the
City’s boundaries. As such, the stormwater related revenues paid by the City of South Miami
residents on their County water bill will flow through to the City, after deduction of County
administrative costs, and be used to pay the expenses to carry out the stormwater related
activities.
STORMWATER FEES
The stormwater user fees are assessed through the water billing system managed by the Miami-
Dade County Water & Sewer Department (WASD). However, those customers with private
water wells and septic are billed directly by the City of South Miami Finance Department.
To determine the amount of runoff that will be generated (as measured by impervious surfaces)
an “ERU” (Equivalent Runoff Unit) is calculated. The ERU (Equivalent Residential Usage Unit) is
the estimated average of impervious area of developed residential properties for each dwelling
unit within the City of South Miami. The estimated average is calculated by dividing the total
estimated impervious area of developed residential properties by the estimated total number of
dwelling units. The square foot estimated average of impervious area of developed residential
properties shall be one (1) ERU for the purposes of fee calculation. In the City of South Miami,
an ERU was calculated to equal 1,865 square feet. Each single-family homeowner will pay the
cost for one (1) ERU. All other types of properties will pay for multiple ERUs based upon the
amount of their actual impervious area. Undeveloped property will pay no stormwater utility
fee until the land is developed. Ordinance 10-02-1778 set the ERU at $4.50 per month.
The money collected by South Miami from the Stormwater Utility Fee goes into a separate
Stormwater Drain Trust Fund for maintenance of existing catch basins, stormwater drains and
canal system, and future construction of new facilities as may be recommended upon the
development of the Stormwater Master Plan.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 210
STORMWATER DRAIN TRUST FUND DEBT SERVICE
Department of Emergency Resource Management
FEMA-Secondary Canal Dredging Project
Ordinance 17-06-1885
$270,363
FY DATE AMOUNT PRINCIPAL INTEREST BALANCE
2010 12/1/2009 28,536.00 27,036.00 1,500.00 243,327.00
2011 12/1/2010 28,521.00 27,036.00 1,485.00 216,291.00
2012 12/1/2011 28,536.00 27,036.00 1,500.00 189,255.00
2013 12/1/2012 28,536.00 27,036.00 1,500.00 162,219.00
2014 12/1/2013 28,536.00 27,036.00 1,500.00 135,183.00
2015 12/1/2014 28,536.00 27,036.00 1,500.00 108,147.00
2016 12/1/2015 28,536.00 27,036.00 1,500.00 81,111.00
2017 12/1/2016 28,536.00 27,036.00 1,500.00 54,075.00
2018 12/1/2017 28,536.00 27,036.00 1,500.00 27,039.00
2019 12/1/2018 28,539.00 27,039.00 1,500.00 0.00
Total 285,348.00 270,363.00 14,985.00
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 211
STORM WATER DRAIN TRUST
CITY OF SOUTH MIAMI FUND 111
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
BEGINNING FUND BALANCE 425,298 403,698 314,706 314,706 156,137
REVENUES
1110000 3143000 UTILITY TAX-STORMWATER 8,924 7,443 10,000 10,000 10,000
1110000 3301000 INTERGOVERNMENTAL REV 369,333 410,227 375,000 375,000 375,000
1110000 3612000 INTEREST INCOME 1,697 1,324 1,600 1,600 1,600
TOTAL REVENUE 379,954 418,994 386,600 386,600 386,600
EXPENDITURES
1111730 5411210 REGULAR SALARY 47,730 45,988 32,347 32,347 33,965
1111730 5411410 OVERTIME 1,997 1,977 0 0 0
1111730 5412110 FICA 3,779 3,642 2,475 2,475 2,598
1111730 5412210 PENSION PLAN CONTR 7,189 8,407 4,302 4,302 1,834
1111730 5412220 ICMA RETIREMENT 0 0 0 0 0
1111730 5412310 GROUP HEALTH INS 6,436 6,036 7,281 7,281 7,345
1111730 5412410 WORKER'S COMP 0 6,797 4,283 4,283 4,497
TOTAL PERSONNEL SERVICES 67,131 72,847 50,688 50,688 50,239
1111730 5413450 CONTRACTUAL SERVICES 31,170 61,392 80,505 84,505 85,155
TOTAL OPERATING EXPENSES 31,170 61,392 80,505 84,505 85,155
1111730 5416490 CONSTRUCTION PROJECTS 451 96,314 191,500 130,940 100,000
TOTAL CAPITAL OUTLAY 451 96,314 191,500 130,940 100,000
1111730 5417100 DEBT - PRINCIPAL 51,129 27,036 27,036 27,036 27,036
1111730 5417200 DEBT- INTEREST 1,673 397 1,500 2,000 1,500
1111730 5819120 TRANSFER-GEN FUND 250,000 250,000 250,000 250,000 250,000
TOTAL OTHER FINANCING SOURCES 302,802 277,433 278,536 279,036 278,536
TOTAL FUND EXPENSES 401,554 507,986 601,229 545,069 514,930
ENDING FUND BALANCE 403,698 314,706 100,077 156,137 28,807
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 212
STORMWATER DRAIN TRUST FUND BUDGET HIGHLIGHTS
6490 Construction Projects – This line item was decreased compared to Fiscal Year 2016.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 213
LOCAL OPTION GAS TAX TRUST FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 112
LOCAL OPTION GAS TRUST FUND BACKGROUND
In accordance with the requirements of Chapter 336.025 Florida Statutes, Miami-Dade County's
Six Cent Local Option Gas Tax (LOGT) and the Five-Cent (three cents currently levied) Capital
Improvements LOGT (CILOGT) for the upcoming fiscal year.
Pursuant to the Interlocal agreements governing the distribution of these gas taxes, the proceeds
for the six-cent LOGT will be shared between the County (70.4O%) and all eligible municipalities
(29.60%): and the five cent (three-cents currently levied) CILOGT will continue to be shared
between the County (74 percent) and all eligible municipalities (26 percent).
Distribution of the proceeds among eligible municipalities for both taxes is determined based on
the ratio of municipal population and centerline roadway mileage maintained by all eligible
incorporated municipalities in Miami-Dade County. Population figures are weighted at 75 percent
while the centerline mileage figures are weighted at 25 percent for calculating each municipality's
share of total estimated gas tax proceeds.
Population figures used are from the Florida Estimates of Population prepared by the Bureau of
Economic and Business Research (BEBR), College of Business Administration at the University of
Florida and certified by the Governor of Florida. The centerline mileage figures are the most
recent on record with the Florida Department of Transportation (FDOT), as posted on the
FDOT website.
Local option fuel taxes are significant revenue sources to Florida’s local governments and
represent important funding mechanisms for the provision of local transportation infrastructure.
Section 336.025(1), Florida Statutes, authorizes a Local Option Gas Tax of one to six cents
upon every gallon of motor fuel and special fuel sold in a county and taxed under the provisions
of Part I or Part II of Chapter 206, Florida Statutes. The statute limits the use of such tax
revenues by county and municipal governments "only for transportation expenditures."
Section 336.025(7) “For the purposes of this section, "transportation expenditures" means
expenditures by the local government from local or state shared revenue sources, excluding
expenditures of bond proceeds, for the following programs:
a) Public transportation operations and maintenance.
b) Roadway and right-of-way maintenance and equipment and structures used primarily for
the storage and maintenance of such equipment.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 214
c) Roadway and right-of-way drainage.
d) Street lighting.
e) Traffic signs, traffic engineering, signalization, and pavement markings.
f) Bridge maintenance and operation.
g) Debt service and current expenditures for transportation capital projects in the foregoing
program areas, including construction or reconstruction of roads and sidewalks.”
LOCAL OPTION GAS TRUST FUND
CITY OF SOUTH MIAMI FUND 112
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
BEGINNING FUND BALANCE 312,009 324,522 276,999 276,999 183,708
REVENUES
1120000 3121000 LOCAL OPTIONS TAXES 0 76,873 74,129 74,129 84,000
1120000 3301000 INTERGOV REVENUE 70,404 0 0 0 0
1120000 3612000 INTEREST INCOME 2,894 2,503 2,000 2,000 2,400
TOTAL REVENUE 73,298 79,376 76,129 76,129 86,400
EXPENSES
1121730 5416210 INFRASTRUCTURE PROJECTS 60,783 126,899 235,000 169,420 235,000
TOTAL CAPITAL OUTLAY 60,783 126,899 235,000 169,420 235,000
TOTAL FUND EXPENSES 60,783 126,899 235,000 169,420 235,000
ENDING FUND BALANCE 324,522 276,999 118,128 183,708 35,108
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 215
LOCAL OPTION GAS TRUST FUND BUDGET HIGHLIGHTS
541-6210 Infrastructural Projects –
Citywide Drainage Phase 6 45,000
Twin Lakes Stormwater Drainage Construction 100,000
Citywide Street Resurfacing Program (various locations) 40,000
Citywide Street Improvements 50,000
TOTAL 235,000
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 216
HOMETOWN DISTRICT IMPROVEMENT
TRUST FUND
CITY OF SOUTH MIAMI FUND 116
On August 5, 2008, City Commission approved Ordinance 30-08-1965 establishing the
Hometown District Improvement Trust Fund. Parking in the Hometown District must be
developed and managed primarily as an element of infrastructure critical to enhancing South
Miami's tax base through economic success of the District. Hometown District parking shall be
subject to the review of the Parking Board as established by Section 2 of the Code of the City of
South Miami. The Board shall report to the City Commission no less than annually on the state of
parking in the Hometown District and shall from time to time make recommendations to the
City Commission for changes in the parking system for the fees paid into the Hometown District
Improvement Trust Fund, and for the allocation of trust fund monies.
Monies paid into the Hometown District Improvement Parking Trust Fund shall be placed in a
trust account separate from General Funds and may be used for improvements to parking
facilities, infrastructure to increase parking capacity, and the installation of metering devises.
Monies collected in this fund should also be used for items including but not limited to items that
improve the pedestrian environment such as: tree planting and maintenance, bike parking and
racks, sidewalk improvements and maintenance, bench installation, water fountains, outdoor
recycle bins, and signage for parking and bike racks.
If there are fewer spaces provided than required for a building, applicants must apply for and
receive a special exception as per Section 20-7.51 of the Ordinance and pay into the Hometown
District improvement Trust Fund. The fee payment into the Hometown District Improvement
Fund for each space required but not provided shall be $1,000 per parking space per year payable
at the time of renewal of the local business tax.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 217
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
CITY OF SOUTH MIAMI FUND 116
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
BEGINNING FUND BALANCE 9,250 6,250 17,250 17,250 20,305
REVENUES
1160000 3419060 PARKING EXCEPTION 22,000 36,000 28,000 28000 28,000
1160000 3612000 INTEREST INCOME 0 0 55 55 55
TOTAL REVENUE 22,000 36,000 28,055 28,055 28,055
EXPENSES
1161410 5819120 TRANSFER TO GEN FUND 25,000 25,000 25,000 25000 25,000
OTHER FINANCING SOURCES 25,000 25,000 25,000 25,000 25,000
TOTAL FUND EXPENSES 25,000 25,000 25,000 25,000 25,000
ENDING FUND BALANCE 6,250 17,250 20,305 20,305 23,360
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 218
PARKS AND RECREATION FACILITIES
IMPACT FEE FUND
CITY OF SOUTH MIAMI FUND 117
The Parks and Recreation Facilities Impact Fee Fund was established with the adoption of
Ordinance 14-14-2192. As a condition of the issuance of a building permit for new development,
the person, firm or corporation who or which has applied for the building permit for residential
construction shall pay to the City, the parks impact fees as set forth in the provisions of the
Ordinance.
There is assessed, charged, imposed, and enacted parks impact fees on all new residential
development occurring within the municipal boundaries of the City of South Miami. These fees
are assessed, charged, or imposed in accordance with the fee schedule provided below and may
be amended from time to time by the City's Fee Schedule ordinance based upon the most recent
and localized data.
The impact fees are paid to the City at the time of the issuance of the building permit.
All such fees collected and any interest earned on them, shall be deposited into a special and
separate trust account to be designated, "parks and recreation facilities impact fees account" other
than the allowable administrative cost for collection. Funds from this account may be expended
for:
− land acquisition for parks;
− maintaining (not including routine maintenance), furnishing, equipping, repairing,
remodeling, or enlarging of both existing and future facilities;
− construction of new parks facilities;
− any architectural, engineering, legal and other professional fees and expenses related to
any such improvements; and
− any administrative costs not incurred by the fee collection process
− retirement of loans and/or bonds that may be, or have been, issued to finance the capital
improvements contemplated in the Ordinance.
The City of South Miami's Finance Director shall keep an accurate accounting and reporting of
impact fee collections and expenditures within the City. The City shall retain up to 5% of the
impact fees collected to offset the administrative costs of collecting the impact fees (which shall
be limited to the actual collection costs incurred) and the cost of administering the provisions of
this Ordinance.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 219
The Parks and Recreation Facilities Impact Fee Schedule:
Unit Type
Number of
Bedrooms
Persons per
Housing Unit [1] Proposed Fee
Multifamily Unit All Sizes 1.34 $1,366
Single Unit 0-3 2.54 $2,590
Single Unit 4+ 3.45 $3,919
Single Unit Avg. 2.80 $2,865
PARKS AND RECREATION FACILITIES IMPACT FEE FUND
CITY OF SOUTH MIAMI FUND 117
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
BEGINNING FUND BALANCE 0 0 0 0 31,474
REVENUES
1170000 3246100 PARKS IMPACT FEES-RES. 0 0 0 31,474 0
1170000 3246000 PARKS IMPACT FEES-COM. 0 0 0 0 0
TOTAL REVENUE 0 0 0 31,474 0
EXPENSES
1172000 5723450 CONTRACTUAL SERVICES 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 0 0 31,474 31,474
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 220
TREE TRUST FUND
CITY OF SOUTH MIAMI FUND 118
20-4.5 - Landscaping and Tree Protection Requirements for All Zoning Districts
(M) City of South Miami Tree Trust Fund.
(1) Creation of the Tree Trust Fund. A Tree Trust Fund, was created under
Account No. 01-02-19.335, the purpose of which is to acquire, protect, and
to plant trees on public property.
(2) Disbursement and maintenance of the Tree Trust Fund. Monies obtained for
the Tree Trust Fund shall be disbursed for the acquisition, maintenance,
management, protection, or planting of trees on public property.
(3) Source of monies for the Tree Trust Fund. The Tree Trust Fund consists of
contributions in lieu of, or in conjunction with, required replacement
plantings under Section 20-4.5. The Planning Department shall collect funds
designated for the Tree Trust Fund when the replacement planting
requirements of § 20-4.5(J) (2) & (3) cannot be met.
(4) Decisions to grant or deny tree removal permits shall be made without
consideration of the existence of this fund or offers of donations of monies
thereto.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 221
TREE TRUST FUND
CITY OF SOUTH MIAMI FUND 118
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
BEGINNING FUND BALANCE 0 15,654 4,528 4,528 4,528
REVENUES
1180000 3430000 PHYSICAL ENVIRON CHARGE 27,344 0 0 0 0
1180000 3437000 PHYSICAL ENVIRON CHARGE 0 2,500 0 0 0
TOTAL REVENUE 27,344 2,500 0 0 0
EXPENSES
1181750 5193450 CONTRACTUAL SERVICES 11,690 13,626 0 0 0
OTHER FINANCING SOURCES 11,690 13,626 0 0 0
TOTAL FUND EXPENSES 11,690 13,626 0 0 0
ENDING FUND BALANCE 15,654 4,528 4,528 4,528 4,528
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 222
PEOPLE’S TRANSPORTATION TAX FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 124
PEOPLE’S TRANSPORTATION TAX FUND BACKGROUND
On November 5, 2002 the citizens of Miami-Dade County voted to implement the People’s
Transportation Plan (PTP) funded by a one half (1/2) percent sales tax increase to provide traffic
relief in Miami-Dade County. As a result, the Citizen’s Independent Transportation Trust (CITT)
was created to advise elected officials in the spending of the surtax.
The City receives a share of the one-half cent sales tax, known as the People’s Transportation
Tax, to be used for transportation services. The People’s Transportation Tax provides funding for
the People’s Transportation Plan, Municipal Component. The surtax proceeds shall only be used
for the transportation expenses and with the following stipulations:
Each municipality shall apply 20% of its share of surtax proceeds towards transit, such as bus
service, bus pullout bays, shelters, and any other transit-related infrastructure. Any municipality
that cannot apply the 20% portion of surtax proceeds it receives may contract with the County
via the Citizen’s Independent Transportation Trust (CITT) for the County to apply such proceeds
on a County project that enhances traffic mobility within the city and immediately adjacent areas.
Any funds not expended on allowable projects may be considered for recapture by Miami-Dade
County. If the City cannot expend such proceeds in accordance with the established criteria,
proceeds shall be carried over and added to the overall portion of the surtax proceeds to be
distributed to the cities in the ensuring year and shall be utilized solely for the transit uses
enumerated herein.
Per the Interlocal Agreement with Miami-Dade County, all expenses that are financed through
this fund must be allocated in one fund. This is the amount that was budgeted by the City at the
time the PTP was passed. Therefore, the expenses related to the PTP Funds must equal or
exceed $116,000 MOE for FY 2003.
Municipalities shall not expend more than 5% of their share of surtax proceeds on administrative
costs, exclusive of project management and oversight for projects funded by the surtax.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 223
PEOPLE'S TRANSPORTATION TAX FUND
TRANSPORTATION
CITY OF SOUTH MIAMI FUND 124
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
ADOPTED
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
BEGINNING FUND BALANCE 899,629 1,191,122 1,453,493 1,453,493 1,286,631
REVENUES
1240000 3126000 INTERGOVERNMENTAL REVENUE 354,455 374,078 334,716 364,000 412,337
1240000 3612000 INTEREST INCOME 11,328 13,368 11,000 13,000 12,500
TOTAL REVENUE 365,783 387,446 345,716 377,000 424,837
EXPENDITURES
1241730 5416490 CONSTRUCTION PROJECTS 74,290 125,075 1,480,000 543,862 1,508,000
TOTAL CAPITAL OUTLAY 74,290 125,075 1,480,000 543,862 1,508,000
TOTAL FUND EXPENSES 74,290 125,075 1,480,000 543,862 1,508,000
ENDING FUND BALANCE 1,191,122 1,453,493 319,209 1,286,631 203,468
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 224
PEOPLE’S TRANSPORTATION TAX FUND BUDGET HIGHLIGHTS
6490 Construction Projects –
Pinecrest Villas/ Snapper Creek Traffic Calming - Construction 150,000
Twin Lakes/Bird Estates Traffic Calming - Construction 175,000
Twin Lakes Roadway & Drainage Improvements - Construction 60,000
Citywide Drainage Phase 6 - Construction SW 74 Terrace Drainage
Improvements (58 AVE to 59 AVE) 155,000
South Miami Intermodal Transportation Plan - Contingency 225,000
SW 64 Street Bike Lane and Road Improvements 84,000
Citywide Street Resurfacing Program (Various Locations) 20,000
Citywide Sidewalk Repairs 80,000
61st Avenue Raodway Improvement (Between 40th & 44th Street) 95,000
62 Avenue Design and Roadway Reconstruction (85 ST to 70 ST) 120,000
Road Resurfacing - SW 58 ST (62 PL to 62 AVE) 42,000
Road Resurfacing - SW 66 AVE & SW 50 TR (51 TR to 67 AVE) 53,000
Road Resurfacing - SW 78 ST ( 62 AVE to 63 AVE) 52,000
Road Resurfacing - SW 81 ST (62 AVE to 60 AVE) 47,000
Citywide Replacement of Directional Street Signs & Posts 150,000
TOTAL 1,508,000
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 225
PEOPLE'S TRANSPORTATION TAX FUND
DIRECT TRANSIT
CITY OF SOUTH MIAMI FUND 125
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
ADOPTED
FY 2015
ESTIMATED
FY 2015
CM RECOM
FY 2016
BEGINNING FUND BALANCE 376,586 460,700 515,782 515,782 430,682
REVENUES
1240000 3126000 INTERGOVERNMENTAL REV 88,614 93,520 83,679 91,000 103,085
TOTAL REVENUE 88,614 93,520 83,679 91,000 103,085
EXPENDITURES
1241730 5413450 CONTRACTUAL SERVICES 4,500 998 0 0 0
TOTAL OPERATING EXPENSES 4,500 998 0 0 0
1241730 5416490 CONSTRUCTION PROJECTS 0 37,440 80,000 176,100 80,000
TOTAL CAPITAL OUTLAY 0 37,440 80,000 176,100 80,000
TOTAL FUND EXPENSES 4,500 38,438 80,000 176,100 80,000
ENDING FUND BALANCE 460,700 515,782 519,461 430,682 453,767
PEOPLE’S TRANSPORTATION TAX FUND BUDGET HIGHLIGHTS
6490 Construction Projects-
Transit Improvement 20% (i.e. Bus Cut outs, Bus
Shelters, Bus Benches, etc.) 80,000
TOTAL 80,000
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 226
REVENUE STABILIZATION FUND
CITY OF SOUTH MIAMI FUND 150
The Revenue Stabilization Reserve Fund was established to mitigate the risk of reduced
property tax and other revenues in general. Building this fund is critical as it is the primary
source used in balancing budget request.
These funds are restricted to uses related to impacts caused by extraordinary or unanticipated
reduced tax revenues and other revenues in general.
REVENUE STABLIZATION FUND
CITY OF SOUTH MIAMI FUND 150
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
BEGINNING FUND BALANCE 0 0 0 0 0
REVENUES
1500000 3811000 TRANSFER FROM GEN FUND 0 0 0 0 50,000
TOTAL REVENUE 0 0 0 0 50,000
EXPENSES
1501410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 0 0 0 50,000
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 227
GRANT MATCH RESERVE FUND
CITY OF SOUTH MIAMI FUND 151
These funds would be restricted to uses related to grant match reserve funding, which will be
adequately projected based on realistic grant funding opportunities.
These funds would be set aside as a cash match for extraordinary or unanticipated grant
opportunities. It is beneficial in the application process for the City to have funds that are
readily identifiable as a cash match.
GRANT MATCH RESERVE FUND
CITY OF SOUTH MIAMI FUND 151
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
BEGINNING FUND BALANCE 0 0 0 0 0
REVENUES
1510000 3811000 TRANSFER FROM GENERAL FUND 0 0 0 0 50,000
TOTAL REVENUE 0 0 0 0 50,000
EXPENSES
1511410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 0 0 0 50,000
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 228
INSURANCE RESERVE FUND
CITY OF SOUTH MIAMI FUND 152
The Insurance Reserve Fund is intended to fully meet potential insurance claim deductibles.
This reserve would be used in extraordinary or unanticipated circumstances that would require
the contribution of insurance deductibles such as a major hurricane.
INSURANCE RESERVE FUND
CITY OF SOUTH MIAMI FUND 152
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
BEGINNING FUND BALANCE 0 0 0 0 0
REVENUES
1520000 3811000 TRANSFER FROM GEN FUND 0 0 0 0 50,000
TOTAL REVENUE 0 0 0 0 50,000
EXPENSES
1521410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 0 0 0 50,000
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 229
TAX EQUALIZATION RESERVE FUND
CITY OF SOUTH MIAMI FUND 153
Non-property tax revenue is a major portion of the City’s revenue base. The targeted amount
should equal at a minimum, 20% of budgeted non-property tax revenues.
These funds can bridge the gap between the state’s fiscal year end and the City’s fiscal year end
(3 month gap) in the event of significant state budget reduction.
TAX EQUALIZATION RESERVE FUND
CITY OF SOUTH MIAMI FUND 153
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
BEGINNING FUND BALANCE 0 0 0 0 0
REVENUES
1530000 3811000 TRANSFER FROM GEN FUND 0 0 0 0 50,000
TOTAL REVENUE 0 0 0 0 50,000
EXPENSES
1531410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 0 0 0 50,000
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 230
BUILDING CAPITAL RESERVE FUND
CITY OF SOUTH MIAMI FUND 154
The reserve target amount is based on yearly estimates to make necessary unscheduled and
anticipated repairs, and other operational issues relating to the City’s properties.
These funds are to be used specifically to address building hardening and security, and to fund
unscheduled and anticipated repairs, and other operational issues relating to the City’s
properties.
BUILDING CAPITAL RESERVE FUND
CITY OF SOUTH MIAMI FUND 154
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
BEGINNING FUND BALANCE 0 0 0 0 0
REVENUES
1540000 3811000 TRANSFER FROM GEN FUND 0 0 0 0 50,000
TOTAL REVENUE 0 0 0 0 50,000
EXPENSES
1541410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 0 0 0 50,000
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 231
CITY PARKS ACQUISITION DEVELOPMENT
OPERATIONS AND MAINTENANCE FUND
CITY OF SOUTH MIAMI FUND 155
The Fund was created per adopted Ordinance 19-15-2226 for the purposes of acquiring,
developing, operating and maintaining City parks. Funding Sources related to this fund will
include City budgeted funds as well as federal, state, county and private funding, including the
Trust for Public Lands and other similar sources.
Any monies deposited into the Fund and their interest or investment earnings shall be applied to
the following four major categories:
1) Acquisition;
2) Development; and
3) Improvement.
Each year as part of the City's annual budget process, the Director of Parks and Recreation shall
submit a proposed spending plan, including the scope of each anticipated project and allocating
expected new revenues and interest or investment earnings among the categories, subcategories,
and projects for the coming year.
Each proposed project will be included in the City's Capital Improvement Program, unless
subsequently added to this program by the Commission in compliance with this Section. The
proposed scopes of projects will include recommendations by the Department of Parks and
Recreation through a community process involving the Parks & Recreation Board.
The Acquisition Fund will be used to pay for aspects of projects, that may potentially be acquired
(including surveys and appraisals) and for the acquisitions themselves. In making its
recommendations, through the Parks Director and the City Manager, regarding the funding of the
Acquisition Fund projects, the Parks & Recreation Board will consider multiple criteria.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 232
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS & MAINTENANCE FUND
CITY OF SOUTH MIAMI FUND 155
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
BEGINNING FUND BALANCE 0 0 0 0 0
REVENUES
1550000 3811000 TRANSFER FROM GEN FUND 0 0 0 0 50,000
TOTAL REVENUE 0 0 0 0 50,000
EXPENSES
1551410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 0 0 0 50,000
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 233
OTHER FUNDS
DEBT SERVICE FUND
CAPITAL IMPROVEMENT PROGRAM FUND
EMERGENCY RESERVE FUND
STATE FORFEITURE FUND
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 234
DEBT SERVICE FUND
CITY OF SOUTH MIAMI FUND 201
The Debt Service Fund has been established in an effort to make clearly the City’s current Long
Term Liability. The City has several loans outstanding with the Florida Municipal Loan Council
(FMLC). The council, as a subsidiary of Florida League of Cities administers the Florida Municipal
Loan Program. Small and medium sized cities in the state obtain loans from the FMLC, through
bonds and backed by MBIA Insurance Corporation.
In this current Fiscal Year, the City of South Miami has no intention of issuing any additional debt
to help fund any recurring or nonrecurring capital improvement projects.
Gibson- Bethel Community Center (previously known as South Miami Multi-Purpose
Center)
On April 10, 2001 The City of South Miami Commission adopted Ordinance 11-01-1742
authorizing the City Manager to enter into agreement with the Florida Municipal Loan Council for
the borrowing of $2.5 million and using South Miami Hospital's annual contribution of $150,000.
This Commission administers a loan program with a variable rate revolving loan pool uniquely
designed for Florida local governments. Funding for the program was through an AAA rated tax-
exempt bond issue administered by the Florida League of Cities on behalf of local governments in
order to achieve better economies of scale. The program was created pursuant to Chapter 163,
part 1, of Florida State statutes, for the purpose of issuing the bonds.
In 1998, the City was awarded a grant by the Safe Neighborhood Park Agency to construct a
multi-purpose center at Murray Park. The SNP Grant required a dollar for dollar match, and
contingent upon the City utilizing its own match before the Agency released its own. The
purpose of the Multipurpose Community Center is to provide social and recreational activities
for all residents of South Miami.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 235
CITY OF SOUTH MIAMI MUNICIPAL PARKING GARAGE
The City secured financing for the design and construction of the Municipal Parking Garage on
SW 73rd Street.
The City of South Miami entered into a lease agreement with Mark Richman Properties Inc.
(MRP) to manage the Municipal Garage. The Parking Garage exists of ground floor retail space
and restaurants with 4-floors of public parking.
MRP compensates the City a minimum rent guaranteed payment in addition to the payment of all
debt service on the Florida League of Cities Bonds Issued. Payment of the debt service shall
commence as to the amount drawn on the Florida League of Cities Bond Issue and any other
debt on the date the funds were drawn and are payable in accordance with the principal and
interest payment schedule established by the Florida Municipal Loan Council (FMLC) for the City
of South Miami pursuant to the issuance of FMLC Revenue Bonds, series 2002A and 2006.
Interest is paid at the same rate as the City's rate of interest on the bonds together with a pro-
rata share of all the total amount of the borrowing so as to include amortized expenses of the
bond, and all costs associated with the bonds.
Furthermore, in March of 2008, the City Commission authorized the City Manager to execute an
additional loan with SunTrust Bank for one million dollars. The purpose of the SunTrust loan was
to repay $300,000 to the City's reserve account, which funds were utilized for improvements
made to the street immediately adjacent to the parking garage. Seven hundred thousand dollars
from the SunTrust Loan was earmarked for the completion of the construction of the parking
garage.
MRP is not subsidized by the City and pays its full share of borrowing expenses. The funds used
by MRP for design and construction of the parking garage project represent 83.36% of the funds
borrowed on the Bonds and 70% of the SunTrust Loan.
Background on "Private Loan" and "Private Activity". $2,500,000 of the proceeds of the 2002
Loan were in turn loaned to the Developer ("Developer Loan") on June 12, 2002. The City
also entered into a Lease Agreement with the Developer on March 11, 2005 ("Developer
Agreement") whereby the Developer would operate the Garage Project and retain certain
income from the Garage Project for a term of 50 years from the opening date of the Garage
Project. Thus the Developer Agreement expires in 2057 as the Garage Project was completed
in 2007. These two actions constituted an impermissible private loan and impermissible private
activity, respectively, under Section 141 of the Internal Revenue Code of 1986, as amended
("Code"), adversely affecting the governmental status of the Council Bonds. The private loan
arose immediately upon making the Developer Loan. The private activity did not arise at the
time of the Developer Agreement. It did not occur until parking rates were first charged at the
Garage Project in January of 2008.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 236
IRS Procedures and Negotiations. On July 13, 2010, the City, jointly with the Issuer (FMLC),
approached the Internal Revenue Service ("IRS") to seek permission to apply for a settlement
under the Voluntary Compliance Agreement Program ("VCAP") in order to preserve the tax
exempt status of the Council Bonds and the 2009 SunTrust Loan under the Code. As the
name implies, the VCAP program involves a self-reporting of potential problems with a tax
exempt issue or series of tax exempt issues and that is what the City undertook. The
procedure is therefore somewhat different than an IRS Examination because it is self-reported
and typically more beneficial to an issuer of tax exempt bonds. The IRS granted permission for
a VCAP and on August 13, 2010, the City and the Issuer jointly submitted a Request for Closing
Agreement Pursuant to Internal Revenue Manual Section 7.2.3.3, which outlines the VCAP
procedures. An IRS Agent was assigned to the City's VCAP request.
A series of exploratory calls commenced as the agent began to develop the case. Thereafter,
negotiations ensued to attempt to resolve all issues with the IRS and protect the status of the
Council Bonds and the 2009 Sun Trust Loan under the Code. Specifically, discussions focused
on determining any settlement amount to be paid to the IRS to resolve the matter, the language
of the settlement agreement, and the amount of Council Bonds and 2009 SunTrust Loan to be
redeemed, or if not immediately eligible for redemption, defeased until the first redemption
date. The IRS and City of South Miami came to an agreement and due to this issue, defeased a
partial amount of the 2002A and 2006 FMLC Bonds and all of the SunTrust 2009 loan. The
City’s new loan which was used to due accomplish the required negotiation is the new
SunTrust 2011 loan for $7,575,000.
BB&T 2015 Loan Refinance
In 2012 the City of South Miami in conjunction with the City’s Financial Advisor requested bank
loan proposals on a 15 year and 20 year basis to refund all of the City's outstanding 2001A and
2002A loans.
The City closed in 2015 on the refinancing loan with an attractive 17-year loan at a fixed interest
rate of 2.80%. Additionally, the loan provided the City flexibility to prepay on any payment date
with NO prepayment penalty. Based upon the interest rate of 2.80% with BB&T, the refunding
provides a present value savings of approximately $828,000 or 17% of the principal amount
refunded.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 237
SOUTH MIAMI PARKING GARAGE
ORDINANCE 25-06-1893
$5,625,000
FLORIDA MUNICIPAL LOAN COUNCIL BOND 2006
FY DATE
PRINCIPAL
INTEREST FEES TOTAL
BALANCE
9/30/16 10/01/15 35,000 29,834 2,000 64,834 1,310,000
04/01/16 28,959 2,000 28,959
9/30/17 10/01/16 40,000 28,959 2,000 68,959 1,270,000
04/01/17 27,959 2,000 27,959
9/30/18 10/01/17 40,000 27,959 2,000 67,959 1,230,000
04/01/18 26,959 2,000 26,959
9/30/19 10/01/18 40,000 26,959 2,000 66,959 1,190,000
04/01/19 25,959 2,000 25,959
9/30/20 10/01/19 45,000 25,959 2,000 70,959 1,145,000
04/01/20 25,059 2,000 25,059
9/30/21 10/01/20 45,000 25,059 2,000 70,059 1,100,000
04/01/21 24,131 2,000 24,131
9/30/22 10/01/21 50,000 24,131 2,000 74,131 1,050,000
04/01/22 23,100 2,000 23,100
9/30/23 10/01/22 50,000 23,100 2,000 73,100 1,000,000
04/01/23 22,069 2,000 22,069
9/30/24 10/01/23 55,000 22,069 2,000 77,069 945,000
04/01/24 20,934 2,000 20,934
9/30/25 10/01/24 55,000 20,934 2,000 75,934 890,000
04/01/25 19,800 2,000 19,800
9/30/26 10/01/25 60,000 19,800 2,000 79,800 830,000
04/01/26 18,563 2,000 18,563
9/30/27 10/01/26 60,000 18,563 2,000 78,563 770,000
04/01/27 17,325 2,000 17,325
9/30/28 10/01/27 60,000 17,325 2,000 77,325 710,000
04/01/28 15,975 2,000 15,975
9/30/29 10/01/28 65,000 15,975 2,000 80,975 645,000
04/01/29 14,513 2,000 14,513
9/30/30 10/01/29 70,000 14,513 2,000 84,513 575,000
04/01/30 12,938 2,000 12,938
9/30/31 10/01/30 70,000 12,938 2,000 82,938 505,000
04/01/31 11,363 2,000 11,363
9/30/32 10/01/31 75,000 11,363 2,000 86,363 430,000
04/01/32 9,675 2,000 9,675
9/30/33 10/01/32 80,000 9,675 2,000 89,675 350,000
04/01/33 7,875 2,000 7,875
9/30/34 10/01/33 80,000 7,875 2,000 87,875 270,000
04/01/34 6,075 2,000 6,075
9/30/35 10/01/34 85,000 6,075 2,000 91,075 185,000
04/01/35 4,163 2,000 4,163
9/30/36 10/01/35 90,000 4,163 2,000 94,163 95,000
04/01/36 2,138 2,000 2,138
10/01/36 95,000 2,138 2,000 97,138 0
TOTAL: 1,475,000 1,011,597 94,000 2,486,597
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 238
SUNTRUST LOAN 2011
Capital Improvement Refunding Revenue Bonds, Series 2011
Partial Refunding of Series 2002A & 2006
Refunding of all Series 2009
15-Year Term Loan
$7,575,000
SUNTRUST LOAN 2011
FY DATE PRINCIPAL INTEREST TOTAL BALANCE
2016 10/1/2015 410,000 148,605 558,605 6,015,000
4/1/2016 0 139,122 139,122 6,015,000
2017 10/1/2016 435,000 139,122 574,122 5,580,000
4/1/2017 0 128,356 128,356 5,580,000
2018 10/1/2017 450,000 129,061 579,061 5,130,000
4/1/2018 0 118,004 118,004 5,130,000
2019 10/1/2018 480,000 118,653 598,653 4,650,000
4/1/2019 0 106,963 106,963 4,650,000
2020 10/1/2019 495,000 107,551 602,551 4,155,000
4/1/2020 0 96,102 96,102 4,155,000
2021 10/1/2020 520,000 96,102 616,102 3,635,000
4/1/2021 0 83,615 83,615 3,635,000
2022 10/1/2021 540,000 84,075 624,075 3,095,000
4/1/2022 0 71,194 71,194 3,095,000
2023 10/1/2022 565,000 71,585 636,585 2,530,000
4/1/2023 0 58,197 58,197 2,530,000
2024 10/1/2023 590,000 58,517 648,517 1,940,000
4/1/2024 0 44,871 44,871 1,940,000
2025 10/1/2024 620,000 44,871 664,871 1,320,000
4/1/2025 0 30,364 30,364 1,320,000
2026 10/1/2025 645,000 30,531 675,531 675,000
4/1/2026 0 15,527 15,527 675,000
2027 10/1/2026 675,000 15,612 690,612 0
TOTAL 7,575,000 3,125,339 10,700,339
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 239
BB&T 2015 Loan Refinance
Refunding of Series 2001A & 2002A
Full Refunding of all Series 2009
17-Year Term Loan
$4,948,000
SUNTRUST LOAN 2011
FY DATE PRINCIPAL INTEREST TOTAL BALANCE
2016 11/1/2015 125,000 58,881 183,881 4,823,000
5/1/2016 116,000 67,522 183,522 4,707,000
2017 11/1/2016 118,000 65,898 183,898 4,589,000
5/1/2017 119,000 64,246 183,246 4,470,000
2018 11/1/2017 121,000 62,580 183,580 4,349,000
5/1/2018 122,000 60,886 182,886 4,227,000
2019 11/1/2018 126,000 59,178 185,178 4,101,000
5/1/2019 128,000 57,414 185,414 3,973,000
2020 11/1/2019 129,000 55,622 184,622 3,844,000
5/1/2020 130,000 53,816 183,816 3,714,000
2021 11/1/2020 131,000 51,996 182,996 3,583,000
5/1/2021 133,000 50,162 183,162 3,450,000
2022 11/1/2021 137,000 48,300 185,300 3,313,000
5/1/2022 139,000 46,382 185,382 3,174,000
2023 11/1/2022 139,000 44,436 183,436 3,035,000
5/1/2023 141,000 42,490 183,490 2,894,000
2024 11/1/2023 141,000 40,516 181,516 2,753,000
5/1/2024 143,000 38,542 181,542 2,610,000
2025 11/1/2024 146,000 36,540 182,540 2,464,000
5/1/2025 148,000 34,496 182,496 2,316,000
2026 11/1/2025 150,000 32,424 182,424 2,166,000
5/1/2026 152,000 30,324 182,324 2,014,000
2027 11/1/2026 154,000 28,196 182,196 1,860,000
5/1/2027 157,000 26,040 183,040 1,703,000
2028 11/1/2027 161,000 23,842 184,842 1,542,000
5/1/2028 163,000 21,588 184,588 1,379,000
2029 11/1/2028 166,000 19,306 185,306 1,213,000
5/1/2029 169,000 16,982 185,982 1,044,000
2030 11/1/2029 169,000 14,616 183,616 875,000
5/1/2030 172,000 12,250 184,250 703,000
2031 11/1/2030 172,000 9,842 181,842 531,000
5/1/2031 175,000 7,434 182,434 356,000
2032 11/1/2031 177,000 4,984 181,984 179,000
5/1/2032 179,000 2,506 181,506 0
TOTAL 4,948,000 1,290,237 6,238,237
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 240
DEBT FUND SCHEDULE
FISCAL YEAR 2016
BALANCE
PRINCIPLE
INTEREST FEES
PAYMENT BALANCE
FMLC Series 2006
South Miami Parking
Garage
$1,345,000 $35,000 $58,794 $4,000 $97,794 $1,310,000
SunTrust 2011 Loan
Refinance South Miami
Parking Garage
$6,425,000 $410,000 $287,727 $0 $697,727 $6,015,000
BB&T 2015 Loan
Refinance $4,948,000 $241,000 $126,403 $0 $367,403 $4,707,000
TOTAL $12,718,000 $686,000 $472,924 $4,000 $1,162,924 $12,032,000
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 241
DEBT SERVICE FUND
CITY OF SOUTH MIAMI FUND 201
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
BEGINNING FUND BALANCE 1,086,247 870,824 517,663 517,663 144,281
REVENUES
2010000 3612000 INTEREST INCOME 4,693 1,650 2,400 2,400 1,650
2010000 3669000 S. HOSP FOUNDATION 145,240 142,366 144,290 144,290 141,080
2010000 3669300 RICHMAN PROP LN PMT 726,554 727,845 727,754 727,754 722,752
2010000 3811100 TRANSFER IN FROM GF 150,000 0 0 0 153,161
2010000 3841100 BOND PROCEEDS 0 0 0 4,948,000 0
TOTAL REVENUE 1,026,487 871,861 874,444 5,822,444 1,018,643
EXPENDITURES
2011410 5197110 DEBT PRINCIPLE 555,000 565,000 615,000 5,475,000 686,000
2011410 5197210 DEBT INTEREST 677,628 650,897 621,687 660,159 472,924
2011410 5197310 DEBT OTHER COST 9,282 9,125 11,140 39,918 4,000
2011500 5147310 DEBT OTHER COST 0 0 0 20,750 0
TOTAL DEBT SERVICE 1,241,910 1,225,022 1,247,827 6,195,827 1,162,924
ENDING FUND BALANCE 870,824 517,663 128,490 144,281 0
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 242
CAPITAL IMPROVEMENT PROGRAM FUND
CITY OF SOUTH MIAMI FUND 301
Mission and Responsibilities:
The purpose of the Capital Improvement Fund is to establish and cover multi-year expenditures
of major capital projects and expenditures for all General Government programs. The adopted
Capital Improvement Projects expenditures are identified on the Five–Year Capital
Improvement Project listing within the Capital Improvement Program section of this budget.
The Capital Improvement Fund finances the General Government’s Capital Improvement
Projects (CIP) as outlined and listed in the City’s Five-Year Financial Forecast for the years
2015-2019 as listed in the Capital Improvement Program of this document. The City generally
defines a Capital Improvement Project (CIP) to be any project, which possesses the following
characteristics:
1. Exceeds an estimated cost of $5,000
2. Has an estimated useful life of 3 years or more
The CIP Fund receives transfers from the General Fund based on the long-term capital budget
needs of the various City Departments and the Recreation programs. Revenues may also
include transfers from other financial sources and investment interest. For years prior to FY
2012, the City would incorporate into the Departmental budget expenses related to Capital
Improvements for various General Government Programs. For years 2012 and forward,
general fund CIP expenditures are made directly from the CIP fund, providing more clarity to
the budgeting process.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 243
CAPITAL IMPROVEMENT PROGRAM FUND
CITY OF SOUTH MIAMI FUND 301
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
BEGINNING FUND BALANCE 509,751 180,112 355,314 355,314 594,439
REVENUES
3010000 3811000 TRANSFER FROM GEN FUND 85,270 600,000 1,356,250 1,356,250 1,049,581
TOTAL REVENUE 85,270 600,000 1,356,250 1,356,250 1,049,581
EXPENSES
3011310 5136450 CAPITAL IMPROVEMENT 0 44,971 0 0 0
3011340 5136430 OPERATING EQUIPMENT 0
77,189 77,189 0
3011410 5136430 FINANCE EQUIPMENT 0 0 0 0 30,000
3011410 5136440 FINANCE VEHICLES 0 0 0 0 25,000
3011610 5246440 BUILDING VEHICLES 0 0 0 0 25,000
3011620 5246430 EQUIPMENT OPERATING 16,636 0 0 0 0
3011640 5246440 CODE VEHICLES 0 63,935 0 0 0
3011720 5416440 SOLID WASTE VEHICLES 0 0 0 0 150,000
3011730 5346450 CAPITAL IMPROVEMENT 0 0 20,000 5,000 115,000
3011790 5196450 CAPITAL IMPROVEMENT 139,502 14,820 369,250 239,486 235,000
3011910 5216430 POLICE EQUIP OPERATING 0 0 0 0 0
3011910 5216440 POLICE VEHICLES 170,792 218,122 272,000 272,000 272,000
3012000 5726450 PARKS & REC IMPROVEMENT 87,979 82,950 590,000 523,450 505,000
3012010 5726450 CAPITAL IMPROVEMENT 0 0 0 0 87,000
3012020 5726450 CAPITAL IMPROVEMENT 0 0 0 0 193,000
TOTAL CAPITAL EXPENSES 414,909 424,798 1,328,439 1,117,125 1,637,000
TOTAL FUND EXPENSES 414,909 424,798 1,328,439 1,117,125 1,637,000
ENDING FUND BALANCE 180,112 355,314 383,125 594,439 7,020
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 244
1410-513-6430 3 New Digital Multi-Space Parking Machines 30,000
1410-513-6440 1 Hybrid Vehicle- Parking Division (LPR Program) 25,000
1610-524-6440 1 Hybrid Vehicle- Building Department 25,000
1720-541-6440 1 Trash Truck 150,000
1730-541-6450 Tree Planting 40,000
Orchids program 5,000
Trash Pads (Pads) 25,000
Rubber Mulch for Trees in Downtown 45,000
115,000
1790-519-6450 City Welcome Signs 100,000
Citywide Striping 40,000
60th Ave Traffic Calming 35,000
Pedestrian Crosswalk w flashing lights 60,000
235,000
1910-521-6440 PD Fleet Repl. – Seven (7) Vehicles 272,000
2000-572-6450 Citywide Parks Improvements 100,000
Citywide Parks Master Plan – Improvements 100,000
Murray Park Playground Equipment 150,000
Dante Fascell Park-Instal of New Drainage System 30,000
Marshall Williamson Park- Convert Tennis Courts to Multipurpose Courts 65,000
Murray Park Aquatic Center- Shade Awning 50,000
Tractor 10,000
505,000
2010-572-6450 Dante Fascell Park – Tennis Court Resurfacing 87,000
2020-572-6450 Gibson Bethel CC – Fitness Equipment Replacement 105,000
Gibson Bethel CC – Rubber Floor 16,000
Gibson Bethel CC – Carpet Tile 22,000
Gibson Bethel CC – High Def Security Cameras 50,000
193,000
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 245
EMERGENCY RESERVE FUND
CITY OF SOUTH MIAMI FUND 051
When the City's Comprehensive Financial Report was issued for FY 1994/95, the Auditors,
Sharpton, Brunson & Company recommended the creation of a Contingency Reserves Fund to
be funded from the cash carryover balance in the General Fund.
The City Administration reviewed the Auditor's recommendation and considered it to be feasible
and beneficial to the City's financial stability; and the Contingency Reserves Fund was created by
Resolution No. 7796-9831 with a balance of $1,000,000.00 to be maintained at all times.
The City Administration adopted a policy that would restrict the use of this fund to catastrophes
and other unscheduled emergencies; and on September 2nd, 2001 the City Commission changed
the policy via Resolution No. 145-01-11293 to provide for a Contingency Reserves Fund of no
less than 10% of the budget.
On July 29, 2008 the City of South Miami established Article V Section 2-47 entitled "Emergency
Reserve Fund" under City Code of Ordinances 23-08-1958 as part of a Cash Management Policy
requiring the City to maintain Emergency Reserves Funds no less than 10% of the budget. Since
then, City Manager strongly recommended, and the 2014 Commission funded, the full amount
recommended by Government Financial Officers Association (GFOA).
EMERGENCY RESERVE FUND
CITY OF SOUTH MIAMI FUND 051
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
BEGINNING FUND BALANCE 1,688,739 1,703,605 1,717,288 1,717,288 4,426,207
REVENUES
0510000 3811000 TRANSFER FROM GEN FUND 0 0 2,694,919 2,694,919 125,000
0510000 3612000 INTEREST INCOME 14,866 13,683 14,000 14,000 28,000
TOTAL REVENUE 14,866 13,683 2,708,919 2,708,919 153,000
EXPENSES
0511410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FIN SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 1,703,605 1,717,288 4,426,207 4,426,207 4,579,207
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 246
STATE FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 608
The State Forfeiture Fund manages funds collected through the Florida Contraband Forfeiture
Act. Florida Statute 932.701 through 932.707 authorizes municipalities to seize assets, including
cash, personal property and real property used in violation of the Florida Contraband Forfeiture
Act. The funds may be used for educational purposes, Drug Abuse Resistance Education (DARE)
programs or the purchase of equipment used in police operations. This fund was established to
account for proceeds collected under the provisions of the Florida Contraband Forfeiture Act.
STATE FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 608
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
BEGINNING FUND BALANCE 75,238 75,900 76,510 76,510 47,010
REVENUES
6080000 3511000 CONFISCATED REVENUE 0 0 0 0 0
6080000 3612000 INTEREST INCOME 662 610 500 500 500
6080000 3699200 MISCELLANOUS REVENUES 0 0 0 0 0
TOTAL REVENUE 662 610 500 500 500
EXPENSES
6081910 5213450 CONTRACTUAL 0 0 0 0 0
6081910 5213490 CRIME PREVENTION PROGRAMS 0 0 0 0 0
6081910 5214070 TRAVEL & PER DIEM 0 0 0 0 0
6081910 5214680 MAINTENANCE & REPAIR 0 0 0 0 0
6081910 5214970 EMPLOYEE TESTING 0 0 0 0 0
6081910 5215205 COMPUTER SUPPLIES 0 0 0 0 0
6081910 5215210 INVESTIGATIVE INITIATIVES 0 0 44,000 30,000 44,000
6081910 5215220 UNIFORMS 0 0 0 0 0
TOTAL OPERATIN EXPENSE 0 0 44,000 30,000 44,000
TOTAL EXPENSES 0 0 44,000 30,000 44,000
ENDING FUND BALANCE 75,900 76,510 33,010 47,010 3,510
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 247
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 615
BACKGROUND
The Department of Justice Asset Forfeiture Program (the Program) is a nationwide law
enforcement initiative that removes the tools of crime from criminal organizations, deprives
wrongdoers of the proceeds of their crimes, recovers property that may be used to
compensate victims, and deters crime. The most important objective of the Program is law
enforcement. Equitable sharing further enhances this law enforcement objective by fostering
cooperation among federal, state, and local law enforcement agencies. The Attorney General
shall assure that any property transferred to a State or local law enforcement agency:
A. has a value that bears a reasonable relationship to the degree of direct participation of
the State or local agency in the law enforcement effort resulting in the forfeiture, taking
into account the total value of all property forfeited and the total law enforcement
effort as a whole; and with respect to the violation of law on which the forfeiture is
based; and
B. will serve to encourage further cooperation between the recipient State or local agency
and Federal law enforcement agencies
The Forfeiture funds obtained from the Federal Government are limited in its use. Sharing must
be used to increase or supplement the resources of the receiving state or local law enforcement
agency or any other ultimate recipient agency. Shared resources shall not be used to replace or
supplant the appropriated resources of the recipient but may include these permissible uses:
• Law enforcement
investigation
• Law enforcement training
• Law enforcement and
detention facilities
• Law enforcement equipment
• Law enforcement travel and
transportation
• Law enforcement awards and
memorials
• Drug and gang education and
awareness programs
• Pro rata funding
• Asset accounting and tracking
• Language assistance services
• Transfers to other law
enforcement agencies
• Support of community-based
programs
• Cash transfers to community-
based programs are not
permitted
• Windfall situations
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 248
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 615
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 2013
ACTUAL
FY 2014
BUDGET
FY 2015
ESTIMATE
FY 2015
CM RECOM
FY 2016
BEGINNING FUND BALANCE 1,912,228 2,012,436 2,000,223 2,000,223 1,377,342
REVENUES
6150000 3511000 INTERGOVERNMENTAL REVENUES 140,361 2,914 0 0 0
6150000 3612000 INTEREST INCOME 17,085 16,097 15,000 15,000 16,000
6150000 3699200 OTHER MISC REVENUES 49,706 58,495 80,000 80,000 80,000
TOTAL REVENUE 207,152 77,506 95,000 95,000 96,000
EXPENSES
6151910 5211410 OVERTIME SPECIAL UNIT 10,901 6,590 50,000 50,000 50,000
6151910 5211414 OVERTIME SPECIAL UNIT 13,123 7,800 30,000 30,000 30,000
TOTAL PERSONNEL EXPENSE 24,024 14,390 80,000 80,000 80,000
6151910 5213450 CONTRACTUAL SERVICES 5,832 9,667 145,800 145,800 118,800
6151910 5214070 TRAVEL & PER DIEM 0 570 35,000 35,000 35,000
6151910 5214450 LEASE PURCHASE-POL VEHICLE 30,085 24,720 19,632 19,632 19,632
6151910 5214960 SPECIAL INVESTIGATIONS 0 0 0 0 0
6151910 5215205 COMPUTER EQUIPMENT 4,731 15,000 125,000 125,000 160,000
6151910 5215210 SUPPLIES 3,970 0 0 0 0
6151910 5215220 UNIFORMS 0 0 12,000 12,000 12,000
TOTAL OPERATING EXPENSE 44,618 49,958 337,432 337,432 345,432
6151910 5216430 OPERATING EQUIPMENT 38,302 0 70,000 70,000 70,000
6151910 5216440 INFRASTRUCTURE 0 25,371 400,000 230,449 0
6151910 5216800 INTANGIBLE ASSETS 0 0 0 0 0
TOTAL CAPITAL OUTLAY 38,302 25,371 470,000 300,449 70,000
6151910 5217100 DEBT - PRINCIPAL 0 0 0 0 0
6151910 5217200 DEBT - INTEREST 0 0 0 0 0
TOTAL DEBT SERVICE 0 0 0 0 0
TOTAL EXPENSE 106,944 89,719 887,432 717,881 495,432
ENDING FUND BALANCE 2,012,436 2,000,223 1,207,791 1,377,342 977,910
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 249
FEDERAL FORFEITURE FUND BUDGET HIGHLIGHTS
3450 Contractual Services – This account has decreased by $27,000 compared to Fiscal Year
2015.
5205 Computer Equipment – The line item has increased by $35,000 as the cost of
Toughbooks and Docking Stations has increased.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 250
GLOSSARY
A Account. A term used to identify an individual asset, liability, expenditure control,
revenue control, encumbrance control, or fund balance.
Accounting System. The total structure of records and procedures which discover,
record, classify, summarize, and report information on the financial position and
results of operations of a government or any of its funds, fund types, balanced
account groups, or organizational components.
Accrual Basis of Accounting. The method which records revenues when earned
(whether or not cash is then received) and records expenditures when goods or
services are received (whether or not cash is disbursed at that time)
Ad Valorem Tax. Property taxes calculated as a percentage of the value of real or
personal property. The percentage is expressed in mils (thousandths of dollars).
Appropriation. The authorization by the governing body to make payments or incur
obligations for specific purposes.
Appropriated Fund Balance. The amount of surplus funds available to finance
operations of that fund in a subsequent year or years.
Assessed Value. A valuation set upon real estate by Miami-Dade County Property
Appraiser as a basis for levying real property taxes (Ad Valorem Tax).
Asset. Resources owned or held by a government, which have monetary value.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 251
B Balanced Budget. Occurs when planned expenditures equal anticipated revenues. In
Florida, it is a requirement that the budget submitted to the City Commission be
balanced.
Balance Sheet. The basic financial statement, which discloses the assets, liabilities,
and equities of an entity at a specified date in conformity with GAAP.
Bond. A written promise to pay a designated sum of money (the principal) at a
specific date in the future, along with periodic interest at a specific rate. The payment
on bonds are identified as Debt Service. Bonds are generally used to obtain long-term
financing for capital improvements.
Bond Funds. Resources derived from issuance of bonds for specific purposes and
related Federal project grants used to finance capital expenditures.
Bond Rating. A rating (made by an established bond rating company) from a schedule
of grades indicating the probability of timely repayment of principal and interest on
bonds issued.
Budget (operating). A plan of financial operation embodying an estimate of proposed
expenditures for a given fiscal year and the proposed means of financing them
(revenue estimates). The term is also used for the officially authorized expenditure
ceilings under which a government and its departments operate.
Budget Document (Program and Financial Plan). The official written statement
prepared by the City staff reflecting the decisions made by the Commission in their
budget deliberations.
Budget Ordinance. The schedule of revenues and expenditures for the upcoming
fiscal year by fund, which is adopted by the City Commission each year.
Budgetary Basis. This refers to the basis of accounting used to estimate financing
sources and uses in the budget. This generally takes one of three forms: GAAP, cash,
or modified accrual.
Budget Message. A general discussion of the proposed budget written by the City
Manager to the City Commission.
Budget Schedule. The schedule of key dates which a government follows in the
preparation and adoption of the budget.
C CAFR. Comprehensive Annual Financial Report.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 252
CALEA. Commission Accreditation of Law Enforcement Agencies.
Capital Improvement Program. A projection of capital (long-lived and significant)
expenditures over the coming five years. The method of financing is also indicated.
Capital Improvement Fund. An account used to segregate a portion of the
government's equity to be used for future capital program expenditures. The amount
of capital reserve is roughly equal to the government's annual equipment
depreciation and an amount identified as being needed for future capital acquisition.
Capital Outlay. Fixed assets, which have a value of $1,000 or more and have a useful
economic lifetime of more than one year; or assets of any value if the nature of the
item is such that it must be controlled for custody purposes as a fixed asset.
Capital Project. Major construction, acquisition, or renovation activities, which add
value to a government's physical assets or significantly increase their useful life. Also
called capital improvement.
Capital Projects Budget. A fiscal year budget for capital expenditures, i.e. items or
projects of significant value with a probable life of one or more years, and the means
of financing them.
CIT. Crisis Intervention Training.
CITT. Citizen’s Independent Transportation Trust.
Consumer Price Index (CPI). A statistical description of price levels provided by the
U.S. Department of Labor. The index is used as a measure of the increase in the cost
of living (i.e., economic inflation).
Contingency Account. An appropriation of money set aside for unexpected expenses.
The amount needed is transferred by City Commission action to supplement the
appropriate expenditure account.
Contractual Services. Services rendered to a government by private firms, individuals,
or other governmental agencies. Examples include utilities, rent, maintenance
agreements, and professional consulting services.
County Wide Service Area. As the area wide government, Miami-Dade County has
the responsibility to provide certain services to all residents. The countywide services
include: public health care, sheriff, jails, courts, mass transportation, environmental
protection, certain parks and public works activities, elections, tax collection,
property appraisal and social service programs. The revenue to pay for countywide
services comes from property and gas taxes, licenses, charges for services,
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 253
intergovernmental aid, fines and forfeitures, transfers and interest earnings.
CP. Capital Projects.
D Debt Service Fund. Fund used to account for the accumulation of resources for and
payment of general long term debt principal, interest, and related costs. The
payment of principal and interest on borrowed funds.
Department. A major administrative division of the City, which indicates overall
management responsibility for an operation or a group of related operations within a
functional area. A department usually has more than one program and may have
more than one fund.
Disbursement. The expenditure of monies from an account.
Distinguished Budget Presentation Awards Program. A voluntary award program
administered by the Government Finance Officers Association to encourage
governments to prepare effective budget documents.
E EAR. Evaluation and Appraisal Report.
Employee (or Fringe) Benefits. Contributions made by a government to meet
commitments or obligations for employee fringe benefits. Included are the
government's share of costs for Social Security and the deferred compensation,
medical, and life insurance plans.
Encumbrance. Commitments of funds for contracts and services to be performed.
When encumbrances are recorded, available appropriations are correspondingly
reduced.
Enterprise Fund. Funds established to account for operations, which are financed and
operated in a manner similar to private enterprises. The intent is that the expense of
providing services to the public on a continuing basis (including depreciation) be
financed or recovered primarily through user fees.
Estimated Revenues. Projections of funds to be received during the fiscal year.
Expenditure. The cost of goods delivered or services provided, including operating
expenses, capital outlays, and debt service. Includes such things as paying salaries of
police, fire and others, purchasing materials, electricity, water and gas and making
long-term debt payments.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 254
F Final Budget. Term used to describe revenues and expenditures for the upcoming
year beginning October 1st and ending September 30th.
Financial Policy. A government’s policies with respect to revenues, spending, and
debt management as these relate to government services, programs and capital
investments. Fiscal policy provides an agreed-upon set of principles for the planning
and programming of government budgets and their funding.
Fiscal Year. The 12-month period to which the annual budget applies. The City’s fiscal
year begins October 1st and ends on September 30th.
Fixed Assets. Assets of long-term character that are intended to continue to be held
or used, such as land, building, machinery, furniture, and other equipment.
Franchise. A special privilege granted by a government permitting the continuing use
of public property, such as city streets, and usually involving the elements of
monopoly and regulation.
Franchise Fees. Fees levied by the City in return for granting a privilege, which
permits the continual use of public property such as city streets, and usually involves
the elements of monopoly and regulation.
Fund. An independent fiscal and accounting entity with a self-balancing set of
accounts. Funds are established to attain certain objectives or to simply segregate
activities. Examples are the Refuse Collection and Recycling Fund and the
Stormwater Utility Fund.
Fund Balance. The excess of assets over liabilities for a fund. A negative fund balance
is sometimes called a deficit.
G GAAP. Generally Accepted Accounting Principles. Uniform minimum standards for
financial accounting and recording, encompassing the conventions, rules, and
procedures that define accepted accounting principles.
General Fund. The fund that is available for any legal authorized purpose and which
is therefore used to account for all revenues and all activities except those required
to be accounted for in another fund. Note: The General Fund is used to finance the
ordinary operations of a governmental unit. The entity receives revenue from a
specific source and spends it on specific activities.
General Ledger. A book, file, or other device, which contains the accounts needed to
reflect the financial position and the results of operations of an entity. In double
entry bookkeeping, the debits and credits in the general ledger are equal; therefore,
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 255
the debit balances equal the credit balances.
General Obligation Bonds. Bonds for the payment of which the full faith and credit of
the issuing government are pledged. In issuing its general obligation bonds, the City
of South Miami pledges to levy whatever property tax is needed to repay the bonds
for any particular year. General Obligation Bonds cannot be issued without voter
approval and are usually issued with maturities of between 15 and 30 years.
GF. General Fund.
GFOA. Government Finance Officers Association.
Goal. An attainable target for an organization. An organization's vision of the future.
Goals and Objectives. A narrative in each department which establishes a program of
non-routine, or especially emphasized, intentions and tasks for each City department
or sub-department during a one-year period. It is not necessarily a fiscal period.
GOB. General Obligation Bond.
Grant. A contribution by one governmental unit to another. The contribution is
usually made to aid in the support of a specified function (for example, education),
but it is sometimes also for general purposes.
I Infrastructure. The physical assets of a government (e.g., streets, water, sewer, public
buildings and parks).
Inter-fund Transfer. Equity transferred from one fund to another.
Intergovernmental Revenue. Funds received from federal, state, and other local
governmental sources in the form of grants and shared revenues.
L Liabilities. Debts or other legal obligation arising out of transactions in the past,
which must be liquidated, renewed, or refunded at some future date. This term does
not include encumbrances.
Line Item. A specific item defined by detail in a separate account in the financial
records. Revenue and expenditure justifications are reviewed, anticipated and
appropriated at this level.
LTG. Long Term Goals.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 256
M Mil of Tax. A rate of tax equal to $1 for each $1,000 of assessed property value. So if
your house has a taxable value of $50,000 and the millage rate is 1, then you would
pay $50 in taxes, and if the millage rate is 10, then you would pay $500 in taxes.
Millage Rate. One mil equals $1 of tax for each $1,000 of property value. The millage
rate is the total number of mils of tax assessed against this value.
Modified Accrual Accounting. A basis of accounting in which revenues are recorded
when collectable within the current period or soon enough thereafter to be used to
pay liabilities of the current period, and expenditures are recognized when the
related liability is incurred.
N Non-Departmental Appropriations (Expenditures). The costs of government services
or operations which are not directly attributable to City Departments.
O Objective. A specific measurable and observable activity which advances the
organization toward its goal.
Objects of Expenditure. Expenditure classifications based upon the types or
categories of goods and services purchased.
Obligations. Amounts which a government may be legally required to meet out of its
resources. They include not only actual liabilities, but also encumbrances not yet
paid.
Operating Budget. The City’s financial plan which outlines proposed expenditures for
the coming fiscal year and estimates the revenues which will be used to finance
them.
Operating Revenue. Funds that the government receives as income to pay for
ongoing operations. It includes such items as taxes, fees from specific services,
interest earning, and grant revenues. Operating revenues are used to pay for day to
day services.
Ordinance. A formal legislative enactment by the City Commission of South Miami. A
law.
OSHA. Occupation Safety & Health Administration.
P Personal Services. Expenditures for salaries, wages, and related employee benefits.
Policy. A plan, course of action or guiding principle, designed to set parameters for
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 257
decisions and actions.
Productivity. A measure of the service output of City programs compared to the per
unit of resource input invested.
Programs and Objectives. The descriptions of the structure, purposes, activities, tasks
and volumes or frequencies of each organizational unit shown in the budget. The
period spans the fiscal year.
Property Tax Rate. A tax based on the value of the property. It is also called an Ad
Valorem tax. The tax is determined by multiplying the taxable value of the property
by the millage rate. So if your house has a taxable value of $300,000 and the millage
rate is 1, then you would pay $300 in taxes, and if the millage rate is 10, then you
would bay $3,000 in taxes.
R Reserve. An account used either to set aside budgeted revenues that are not
required for expenditure in the current budget year or to earmark revenues for a
specific future purpose.
Revenue. Money that the City of South Miami receives from a variety of sources such
as property taxes, permits and fees, utility and sales taxes, charges for services,
grants, franchise fees and license fees that it uses to pay for service delivery and
other items.
Risk Management. The identification and control of risk and liabilities incurred by a
local government to conserve resources from accidental loss.
Rollback Millage Rate. The millage necessary to raise the same amount of Ad
Valorem tax revenue as the previous year, excluding taxes from new construction. It
represents the millage rate level for no tax increase.
S Special Assessment. A compulsory levy made against certain properties to defray
part or all of the cost of a specific improvement or service deemed to primarily
benefit those properties. All tax-exempt property in the affected area will also have
to pay the special assessment.
STG. Short Term Goals.
Surplus. The use of the term “surplus” in governmental accounting is generally
discouraged because it creates a potential for misleading inference. Undesignated
fund balance is used instead. The concept of “net worth” in commercial accounting is
comparable to “fund balance” in government accounting. That portion of the fund
balance, which is not reserved for specific purposes or obligations is called the
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 258
undesignated fund balance: it is the true “surplus”.
SW. Stormwater.
T Tax Base. Total assessed valuation of real property within the City.
Tax Levy. The total amount to be raised by general property taxes for purposes
specified in the Tax Levy Ordinance.
Tax Rate. The amount of tax levied for each $1,000 of assessed valuation.
Taxing Limit. The maximum rate at which the City may levy a tax, which for Florida
municipalities is 10 mils, or $10 per thousand dollars of assessed value.
TF. Transportation Fund.
TRIM. Truth in millage (section 200.065, Florida Statute).
U Undesignated Fund Balance. That portion of the fund balance available for use in
subsequent budgets. The term is preferable over the commonly used and ill-defined
“surplus.”
User Fee. Charges for specific services provided only to those paying such charges.
Examples would be stormwater utility and refuse collection, disposal and recycling.
Utility Taxes. Municipal charges levied by the City on every purchase of a public
service within its corporate limits. Public service includes electricity, gas, fuel oil,
water, and telephone service.
W Workload Indicators. An indication of the output of a department. It may consist of
transactions, products, events, services or persons served.
CITY OF SOUTH MIAMI BUDGET FY 2015-2016 259
City of South Miami
6130 Sunset Drive
Miami, FL 33143
305-663-6343
www.southmiamifl.gov