_memoSouth1'Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
From:
Date:
Subject:
The Honorable Mayor,ViceMayorand Members of the City Commission
Steven Alexander,City Manager
September 10,2015 Agenda Item:
FY 2015-2016 Capitaland Operating Budget and Levy of MillageRate Adoption
An Ordinance of the City of South Miami,("City")located in Miami-Dade County,Florida,
approving a proposed budget for the Cityfor the fiscal year commencing October 1,2015,
through September 30,2016,which amount may be amended at the firstor second reading
of this Ordinance,and approving and enacting the final budget on second reading.
An Ordinance of the City of South Miami,located in Miami-Dade County,Florida("City"),
approving a tentative millage rate of the Cityfor the fiscal year commencing October 1,
2015,through September 30,2016 which amount may be amended at the first or second
reading,and approving and enacting the final millage rate of the City on second reading.
Below isa breakdown of the millage as advertised in the City's TRIM notice.
TAXING AGENCY
City of South Miami
Miami-Dade County
Miami-Dade Fire and Rescue District
Miami-Dade County Library District
Miami-Dade County School Board-State Rate
Miami-Dade County School Board
South Florida Water Management District
Everglades Project
Okeechobee Basin
Florida Inland Navigation District
Miami-Dade Children's Trust
Miami-Dade County Debt Service
Miami-Dade County School Board Debt Service
Miami-Dade Fire and Rescue District Debt Service
Total Taxes Paid by South Miami Residents
FY 2016
PROPOSED
MILLAGE
4.3639 21.1%
4.6669 22.6%
2.4207 11.7%
0.2840 1.4%
5.1650 25.0%
2.2480 10.9%
0.1459 0.7%
0.0506 0.2%
0.1586 0.8%
0.0345 0.2%
0.5000 2.4%
0.4500 2.2%
0.1990 1.0%
0.0086 0.0%
20.6957 100.0%
This memodetails the substantial changesin the proposed budget asbasedon the Workshop
heldon August 13,2015,and other events,updatingrevenueandexpenditureforecasts.As
you areaware,the FY 2016 Proposed Budget asofJune30,2015was based on the
proposed millage rate of 4.3639.The budget,as proposed here,remains based on
this rate as approved by the Commission.
General Fund Revenue
The overall revenue amount for the General Fund remained the same as that which was
presented at the August 13 Budget Workshop.
General Fund Expenses
City-Wide
The employee benefits package,approved by Resolution of the Mayor and Commission on
Tuesday,September 1,2015,includes health,dental,andvision insurance andhas been
negotiated to a lower rate than expected.TheCityhad originally budgeted a15%increase in
premiums from FY 2015,s policy amount;however,after negotiations,we were able to obtain a
health benefits package foronlya12.2%increase (53.58%less than originally provided
proposal of 26.28%increase).
Workers Compensation was also reduced,City-wide,due to the reduced premium amount,
providingsavingsof approximately $39,961.Webelieve that thisisin part due to the Safety
Committee the City Manager implemented during the lastFiscalYearin response to discussions
with the various carriers.
Human Resources Department
Human Resources Department was revised to "Personnel Division",to become consistent with
the preexisting City Code of Ordinances.
Parks Facilities Impact Fund
The Funds description has been revised to reflect the recently adopted relevant Ordinances.
Parks Acquisition Development Operations &Maintenance Fund
TheFunds description within the Fund section has been revised to reflect the recently adopted
relevant Ordinances.
Capital Improvement Program (CIP)
The CIP planwas updated,andsomevalueswere modified toshowmoreaccurateinformation
basedon the continuingworkbeingperformed utilizing and therefore depleting these funds.
Refer to Exhibit1fora more detailed depiction of the expected expenditures.
SUMMARY OF POTENTAL FINANCIAL ISSUES AHEAD
Union Negotiations:
The current negotiations with the AFSCME and PBA unionsmayplace additional financial
demands on our limited budget and perhaps may require additional funds currently not
budgeted.
Litigation expenses and exposures:
Currently,the Cityisinvolvedin multiple litigations,whichmay result in future financialliabilities.
Itis unrealistic at this time,for the City to estimate expenses and exposure for the FY 2015-16
budget.
Fuel expenses:
Thepriceoffuelfor our fleet varies significantly throughout a typical year.TheCity prepares for
this variability with its strategy for estimating offuel cost.TheCity requires that the usage ofCity
vehicles be limited only to the essential activities.For example,City policy states that noCity
vehicle should be left running idle when not necessary (the K-9 vehicle is the exemption);
furthermore,all take home cars should be used strictly pursuant to policy that stipulates that the
vehicles will not be used for personal use.
WeherebyrecommendapprovaloftheProposedBudgetfor the fiscal year 2015-2016,
including Capital Improvement,inatotalamountof $23,673,053 asgenerallypresented below.
FY 2015-2016
Appropriated
Amount
General Fund
Stormwater Drain Trust Fund
18,246,767
263,930
Local Option GasTax
Hometown Improvement Fund
Parks &Recreation Facilities Impact FeeFund
Tree Trust Fund
235,000
0
0
0
Peoples Transportation -Transportation
Peoples Transportation -Transit
Revenue Stabilization Fund
1,508,000
80,000
0
Grant Match Fund 0
Insurance Reserve Fund 0
Tax Equalization Reserve Fund
Building Capital Reserve Fund
Park Acquisition Development Ops&Maint Fund
Debt Service
0
0
0
1,162,924
Capital Improvement Program
Emergency Reserve
State Forfeiture
1,637,000
0
44,000
Federal Forfeiture 495,432
TOTAL 23,673,053
Attachments:Ordinance approving a proposed FY 2016 Appropriation Amounts
Ordinance approving a tentative Millage Rate
Capital Improvement PlanExhibit I
Exhibit 1
CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN
PROJECT DESCRIPTION SOURCE FY 15
Estimated
Expenditures
FY15
FY 16 FY17 FY IS FY 19 FY 20
TRAFFIC CALMING
Pinecrest Villas/Snapper Creek TrafficCalming-Construction (Between 62
AVE,80ST&US1;Between 80STto87ST,From57AVE to 62AVE)
PTP 150,000 150,000
Twin Lakes/Bird Estates TrafficCalming-Construction
(Between 61AVE&64AVE,From 40STto44ST;Between 56STto64ST,
From62AVEto67 AVE)
PTP 175,000 175,000
Mango Terrace\Traffic Calming-Construction
(Between 67AVE and 69AVE,From 72STto80ST)
LOGT 140,000 60,000
Manor LaneTraffic Calming -Construction
(Between 72ST and US1,from 63AVEto67AVE)PTP 100,000 38,000
Cocoplum TrafficCalming-Construction
(SW62AVE&SW67AVE,FromSW64ST&SW72ST)PTP 150,000
60 Avenue TrafficCalmingDevices (Between 56ST and 61ST)CIP 35,000 35,000
ROADWAY &DRAINAGE IMPROVEMENTS
Citywide Drainage Improvements SWDTF 100,000 150,000 150,000 150,000150,000
TwinLakes Roadway &Drainage Improvements -Construction
SWDTF 91,500 61,500
LOGT 60,000 40,530 100,000
DEP 85,000
PTP 60,000
42 Street Drainage Design and Roadway Reconstruction
SWDTF 50,000 19,440
PTP 85,000 85,000
78 Street &63 Avenue Drainage &Roadway Reconstruction
SWDTF 50,000 50,000
PTP 85,00086,762
Citywide Roadway &Drainage Phase 6-Construction
Part 1:SW74 Terrace (58AVEto59AVE)
LOGT 45,000
PTP 155,000
ROAD INFRASTRUCTURE
SouthMiami Intermodal Transportation Plan-Design PTP 100,000
South Miami Intermodal Transportation Plan-Construction PTP 125,000
SouthMiamiIntermodal Transportation Plan-Contingency PTP 225,000 100,000 75,000 75,000 75,000
SW64 Street BikeLane and Road Improvements CDBG 336,000
PTP 84,000
Citywide Street Resurfacing Program (Various locations)
LOGT 60,000 31,530 40,000 60,000 60,000 60,000 60,000
PTP 20,000
CitywideSidewalkRepairs PTP 40,000 38,000 80,000 40,000 40,000 40,000 40,000
Citywide Street Improvements LOGT 25,000 16,890 50,000 25,000 25,000 25,000 25,000
60PlaceRoadResurfacing (Between 40&44ST)PTP 50,000 50,000
61 Avenue Roadway Improvement (Between 40&44ST)PTP 95,000
62 Avenue DesignandRoadway Reconstruction (85STto70ST)TAP*480,000
PTP 270,000 120,000
Road Resurfacing •SW58ST(62PLto62 AVE)PTP 42,000
RoadResurfacing-SW66 AVE &SW50TR (51TR to67 AVE)PTP 53,000
Road Resurfacing -SW78ST(62 AVE to63 AVE)PTP 52,000
Road Resurfacing -SW81ST(62 AVE to60 AVE)PTP 47,000
Road Resurfacing -SW59PL(74STto76ST)PTP 52,000
Road Resurfacing -SW61ST(62PLto62 AVE)PTP 40,000
Road Resurfacing -SW66ST(67 AVE to66 CT)PTP 75,000
Road Resurfacing -SW68 AVE (72STto76TR)PTP 45,000
RoadResurfacing-SW79ST(63PLto59 AVE)PTP 150,000
Road Resurfacing -SW76TR(69 AVE to67 AVE)PTP 90,000
PARKS
Fuch'sPark Playground,Bathroom &Minor Renovations FRDAP 50,000 50,000
CitywideParks Improvement CIP 100,000 100,000 100,000 100,000 100,000 100,000 100,000
Citywide Parks Master Plan CIP 125,000 129,450
CitywideParks Master Plan-Improvements CIP 100,000 100,000 100,000 100,000 100,000
Palmer Park:Concession Stand Renovation CIP 50,000 50,000
BrewerPark:Replace Playground Equipment,Water Fountain CIP 80,000 69,000
Dante Fascell:Construct 2 Playground Structures CIP 100,000 85,000
Marshall Williamson:Convert Tennis Court to Full-Court Basketball &Install
Outdoor Fitness Equipment CIP 35,000
MurrayPark Playground Equipment CIP 75,000 65,000 150,000
Underline Project LinearPark&Trail CIP 25,000 25,000
GibsonBethelCC-AirConditioning CIP 40,000
PROJECT DESCRIPTION SOURCE FY 15
Estimated
Expenditures
FY15
FY 16 FY17 FY 18 FY 19 FY 20
Gibson Bethel CC.-Fitness Equipment Replacement CIP 105,000
Gibson Bethel CC-Fitness Rubber Floor Carpet CIP 16,000
Gibson Bethel CC-Carpet Tile Replacement -Second Level CIP 22,000
Gibson Bethel CC-25High Definition Security Cameras CIP 50,000
Dante Fascell Park-Outdoor Fitness Equipment FRDAP 50,000
Dante Fascell Park-Tennis Court Resurfacing CIP 87,000
Dante FascellPark-Installation ofNew Drainage System (Tennis Courts)CIP 30,000
Marshall Williamson Park/Convert Tennis Courts to Multipurpose Courts CIP 65,000
Murray ParkAquatic Center -Shade Awning CIP 50,000
Palmer Park-Playground Structure Replacement (2-5YearOlds)FRDAP 50,000
FLEET REPLACEMENT
7PoliceVehiclesand Equipment CIP 272,000272,000 272,000 272,000 272,000 272,000 272,000
Tactical Van and Equipment LEFTF 70,00070,000
Hybrid Administrative Vehicle-Building Department CIP 25,000
Hybrid Administrative Vehicle-ParkingDivisionforLPR CIP 25,000
Trash Truck CIP 150,000
Garbage/TrashTruck CIP 380,000
Trash Crane CIP 250,000
Tractor CIP 10,000
CITY FACILITIES
PoliceParking&FuelingFacility Improvements LEFTF 400,000 160,449
Public Works Reroof ofMainFacility CIP 18,00011,800
CityFacilitiesADA improvement ADA 30,000 30,000 15,000
MISCELLANEOUS
Citywide Sewer Upgrades -Design GOB 200,000 113,850 700,000 300,000
Police Infrared Camera LEFTF 14,000
Citywide Replacement of Directional Street Signs&Posts PTP 150,000 150,000 150,000150,000 150,000 150,000 150,000
Transit Improvements FTP 80,000 176,100 80,000 80,00080,000 80,000 80,000
CitywideLandscaping Program TTF 15,000 15,000 15,000 15,000
Downtown Lighting CIP 150,000148,506
MIS Virtualization Project CIP 77,189 77,189
Street LineParking Infrastructure DP 101,250
City Welcome Signs CIP 25,000 46,230 100,000
Miscellaneous Infrastructure Improvements CIP 40,000 32,950
Tree Planting CIP 20,000 5,000 40,000 20,00020,000 20,000 20,000
Seawater Rising Study SWDTF 11,000 15,000 15,000
New Pay Stations CIP 30,000 50,00050,000 50,000 50,000
CitywideStriping CIP 40,000
Orchids CIP
25,000TrashPads(25Pads)CIP
Rubber Mulch for Tree Grates -Downtown Area CIP •
Pedestrian Crosswalkw/FlashingBeacons-Sunset Dr.Downtown Area CIP 60,000
SidewalkWideningalong Sunset Dr.(FromSW57 AVE &SW58 AVE)CIP 0 150,000 150,000
TOTAL CAPITAL IMPROVEMENTS BY YEAR 4,125,939 2,545,176 5,220,000 1,864,000 1,817,000 1,227,000 1,387,000
*Pending TAPgrant approval.
Changes duetothe update ofthe estimated expenditures.More accurate informationis
presented here after receiving bid results forthe projects.
Redistributionofthefunds due tothe updates inthe estimated expenditures.Thetotal
amount forof the project forFY16 remains the same.
ThisprojectwasnotpreviouslyconsideredaCIPitem.AftertheCommission workshop,it
was reconsidered and included within the CIP plan.
As per Commission workshop,monies were allocated and distributed to include the next
four years in the 5 year CIPplan.
Original item valuewasreduced as perthe City Commissionrequest.Thevalue for the
Rubber Mulch was increased duetothereduction in theOrchidsitembythesame
amount.
Table showing comparison between previous presented budget and the updated one.
PROJECT DESCRIPTION SOURCE FY 15
Estimated
Expenditures FY15
previously
presented
Updated Estimated
Expenditures FY15
FY 16
previous
FY 16
updated
FY17 FY 18 FY 19 FY 20
Mango Terrace\Traffic Calming-Construction
(Between 67AVE and 69 AVE,From72STtoSOST)LOGT 140,000 140,000 60,000
Manor Lane Traffic Calming-Construction
(Between 72ST and US1,from63AVEto67 AVE)PTP 100,000 28,720 38,000
TwinLakes Roadway &Drainage Improvements -Construction
SWDTF 91,500 91,500 61,500
LOGT 60,000 60,000 40,530 100,000
DEP 60,000 85,000
PTP 160,000 60,000
78 Street &63 Avenue Drainage &Roadway Reconstruction
SWDTF 50,000 38,640 50,000
PTP 85,000 85,000 86,762
Citywide Street Resurfacing Program (Various locations)
LOGT 60,000 60,000 31,530 40,000 40,000 60,000 60,000 60,000 60,000
PTP 20,000 20,000
Citywide Sidewalk Repairs PTP 40,000 40,000 38,000 80,000 80,000 40,000 40,000 40,000 40,000
Citywide Street Improvements LOGT 25,000 20,000 16,890 50,000 50,000 25,000 25,000 25,000 25,000
Citywide Sewer Upgrades -Design GOB 200,000 200,000 113,850 700,000 700,000 300,000
Police Infrared Camera LEFTF 14,000 14,000
City Welcome Signs CIP 25,000 25,000 46,230 100,000 100,000
Miscellaneous Infrastructure Improvements CIP 40,000 40,000 32,950
Tree Planting CIP 20,000 20,000 5,000 40,000 40,000 20,000 20,000 20,000 20,000
New Pay Stations CIP 30,00030,000 50,000 50,000 50,000 50,000
Orchids CIP 20,OOo|.
Rubber Mulch for Tree Grates -Downtown Area CIP 30,0001
Column showing previous values