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Res No 168-15-14507RESOLUTION NO.168-15-14507 A Resolution waiving all special event fees,and authorizing the City Manager to permit East Greenway Alliance to host its first-ever bike-in South Miami Street Bash andHistory Tour Ride through South Miami presented by WHEELS on November 14 -15,2015 in South Miami. WHEREAS,East Greenway Alliancehas submitted a Special Event Application to holdits First-Ever Bike-ln South Miami Street Bash(Dorn Avenue from Sunset Drive to 73rd Street and 73rd Street from 59th Avenue to 58th Avenue)and History Tour Ride through South Miami presented by WHEELS November 14 and 15,2015;and WHEREAS,East Greenway Allianceis requesting a waiver for the cost of 63 parking meters in the amount of $1,575 ($25.00 fee per meter X63 total parking meters);and WHEREAS,the applicant is requesting a waiver for the cost of Police presence for the Street Bashon Saturday,November 14 and Police escorting of the History Tour Ridein the Cityof South Miamion Sunday,November 15,2015 totaling in the amount $7,260;and WHEREAS,the applicant is requesting a waiver for the street closure fee in the amount of $286.25;and WHEREAS,the applicant is requesting a waiver for Public Works presence,fees,and barricades totaling in the amount of $1,357.45;and WHEREAS,the applicant is requesting a waiver for the application and administrative fees in the amount of $160;and WHEREAS,the applicant is requesting a waiver for the street banner fees in the amount of $150. NOW,THEREFORE,BEIT RESOLVED BYTHE MAYOR AND CITY COMMISSION OFTHE CITYOF SOUTH MIAMI,FLORIDA: Section 1.TheCity Manager is hereby authorized to permit East Greenway Allianceto host the First-Ever Bike-ln SouthMiami Street BashandHistoryTourRideon November 14and 15,2015,in downtown South Miami. Section 2.TheCity Manager is hereby authorized to waiveall special event fees in the approximateamountof$10,357.45for Parking Enforcement ($1,575),Police services ($7,260), Public Works serviceandmaterials ($1,357.45),StreetBanner ($150)and Application and Administrative Fees($160). Pg.2 of Res.No.168-15-14507 Section3.Ifanysectionclause,sentence,orphraseofthisresolutionisforanyreason held invalid or unconstitutional byacourtof competent jurisdiction,the holdingshallnotaffect the validity of the remaining portions of this resolution. Section 4.This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSEDANDADOPTED this 6th day of October 2015. APPROVE READ AND APPROVED AS TO FORM, languag^1e<sauty AND EXE£0fju5vTHEREOF MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Harris: Commissioner Liebman Commissioner Edmond:Yea Commissioner Welsh:Yea 5-0 Yea Yea Yea £^m ith"Miami CITY OF SOUTH MIAMI^^Ull •'y IICAI I II OFFICEOFTHECITYMANAGERTHECITYOFPLEASANTLIVINGUrNUL^mtUITI lAIN/Mot* INTER-OFFICE MEMORANDUM To:The Honorable Mayor&Membersof the City Commission From:Steven J.Alexander,CityManager Date:October 6,2015 Agenda Item No.kUq*& Subject:A Resolution waiving ail special event fees,and authorizing the City Manager to permit East Greenway Alliance to host its first-ever bike-in South Miami Street Bash and History Tour Ride through South Miami presented by WHEELS on November 14 and 15,2015 in South Miami. Background:OnFebruary 17,2015 theCityofSouth Miami passedResolution#020-15-14359 supporting the importance of WHEELS,afivedayfrom November 11 to 15 ofthis year.Thegoalof WHEELS is to improve aspects ofhow we liveinSouthFlorida to the advantage of safe,efficientandaffordableand sustainable walk/bike/transit/trail transportation.Through a partnership ofpublic,private and nonprofit interests,this event will provide an interface forcyclistand walkers with transit andtrails, includingguidedandself-ledbikeridesalonga44-mile network of existing looped trails that includes the Underline,South Dade Trail,Black Creek Trail,Old Cutler Trailand Commodore Trail,plusbikeridesalong the RickenbackerCauseway. East Coast Greenway Alliancehas submitted aSpecialEventApplication to host its First-EverBike-lnSouth Miami Street Bashand History Tour Rideon November 14 and 15,2015. Throughout Miami,WHEELSwillbeprovidinga weeklong series ofvideos,train rides,andculminatingwitha Street Bashin the heart of South Miami.Hundreds will gather forthis event to watchvideosand meet mentors to discuss the benefitsof bike-walk-transit-trail mobility. East Coast Greenway Allianceis requesting awaiverforallSpecialEventfees. Account: Department Details Parking Enforcement 63ParkingSpaces $1,575 Police Department Saturday-2Supervisors 9 Officers $7,260 Sunday-3Officers Public Works Barricades(Up to 100) 2Employees Public Work Fees & Material Street Closure (1,145 feet) $1,357.45 Planningand Zoning Street Banner $150 SpecialEvents ApplicationandAdminFee $160 Total 10,502.45 001-1620-524-3450 (Planning andZoning,Sustainable Initiatives) Attachments:Resolution SpecialEventsApplication Resolution 020-15-14359 RESOLUTION NO.020-15-1 4359 A Resolution supporting the importance of WHEELS,afiveday event in November 2015. WHEREAS,forfivedays,November 11-15 thisyear,a partnership of public,private andnonprofitinterestswillproduceaneventcalledWHEELS,withthegoal of improving aspects of howweliveinSouthFloridatothe advantage of safe,efficientand affordable and sustainable walk/bike/transit/trail transportation and; WHEREAS,WHEELS will provide aninterfaceforupto 10,000 cyclists and walkers with transit and trails,including guidedandself-ledbikerides along a 44-mile network of existingloopedtrailsthatincludestheUnderline,SouthDadeTrail,Black Creek Trail,Old Cutler Trail and Commodore Trail,plus bikeridesalongthe Rickenbacker Causeway and; WHEREAS,WHEELSwillincorporatetheannual membership summit of theEast CoastGreenwayAlliance,aconferenceacrosstwohalf-daysthatwillfeatureinitiator of the Atlanta BeltLine RyanGravelasanindicator of howSouth Florida can evolve through green mobility,andmanymoreactivitiesinvolvingcityplanningand; WHEREAS,WHEELSwill additionally appealtoresidentsandvisitorsalikebywayof block parties between the Miami River andinHomesteadand; WHEREAS,partnersin WHEELS already include FloridaDepartmentof Transportation District 6,the Florida Greenways and Trails Foundation,Miami-Dade Department of Parks, Recreation and Open Spaces,Bike 305,Bike SoMi,the Miami Underline,Emerge Miami,the East Coast Greenway Alliance,Green Mobility Network,Dover,Kohl &Partners,J&B Imports among others and; WHEREAS,the Underline,which constitutes an integral portionoftheEast Coast Greenway,runs directly through downtown South Miami,the only city advantaged in this way, and therefore ideally suited to host WHEELS and the cause of multi-modal mobility and; WHEREAS,many meetings have already taken place toward the prospect of South Miami in fact centering events of WHEELS,with its promise of economic advantage for the City of South Miami through the support of local businesses in South Miami as well as exposure for theCityasamostdesirableplacetolive; NOW,THEREFORE,BEIT RESOLVED BY THE MAYOR AND CITY COMMISSIONOFTHE CITY OFSOUTHMIAMI,FLORIDA THAT: Section 1:The City of South Miami hereby supports a partnership of public,private and nonprofit interests which will produce an event called WHEELS,a five day event from Res.No.020-15-14359 November 11-15 2015,withthegoal of improvingaspects of how weliveinSouthFloridatothe advantage of safe,efficientand affordable and sustainable walk/bike/transit/trail transportation. Section 2.Severability.If anysection clause,sentence,orphrase ofthisresolutionisfor anyreason held invalid orunconstitutionalbyacourt of competent jurisdiction,the holding shall notaffectthe validity oftheremainingportions ofthisresolution. Section 3.Effective Date.Thisresolutionshall become effective immediately upon adoption by vote of theCity Commission. PASSED AND ADOPTED this17th day of February 2015. ATTEST: Q^-&"«Jy READ LANGU, OVEDASTOFORM ALITY. REOFv APPROVED COMMISSION VOTE:5-0 Mayor Stoddard:Yea Vice Mayor Harris:Yea Commissioner Edmond:Yea Commissioner Liebman:Yea Commissioner Welsh:Yea City ofSouth/Miami/ Special Event Permits Application Packet Special Events Division 6130 Sunset Drive South Miami,Florida 33143 305-663-6338 PACKET INDEX Withinthispacket,pleasefindthefollowinginformationforyour review andsignature: Special Events Guideline --in Departmental Contract---V Special Events Fee Schedule —----VI Application Checklist VII Event Summary -1 Applicant /Sponsor Information 2 Event Questionnaire —3 Site Plan /Sketch -5 Notification /Petition ---—---6 General Requirements 7 Indemnification Agreement -8 Departmental Approval Sheet -9 Off-Duty Officers Request Form 11 Public Right-of-Way Permit Application -~~—«--—-12 Public Right-of-Way Schedule of Fees 13 Parking Meter Rental Application 14 Hanging Banner PermitApplication 15 Pole Banner Permit Application ——-———16 Special Events Clean-Up Deposit 17 NOTE:Please ensure that all of the above pages are contained in this packet 11 SPECIAL EVENT GUIDELINES A Special Event isanyactivity that occursuponpublicorprivatepropertythataffects the ordinary use of the parks,public streets,right-of-way orsidewalks.Special events mayincludebutarenot limited to such activities as filming,artfestivals,fairs,tours,concerts,celebrations,grand opening celebrations,certain outdoor business promotional events,bicycle races,runs,parades,marches and processions and motorcades.Listedbelowareafewguidelines,please readthis information completely priorto filling out the application: INTRODUCTION:The Cityof South Miami is pleased to welcome avarietyof special events,from communityfestivalsto athletic competitions.Ourgoalistoworkwith event organizers tohelp ensure thattheeventsthattakeplaceinour City aresafeandsuccessful,while minimizing theimpactofthe surrounding community.Wehopethatyou find these instructions helpful in planning and preparing to execute your special event. Inordertohelpthe organizers of special events coordinate their plans withCity requirements,we havecompiledthis application which contains information relatedto the City's review process.Evenif youhaveplanned events inourcitybefore,theremayhavebeenresolutionsand/orordinances passed onspecial events with changes thatcouldaffectyournexteventfees,neighborhood notification,impactmitigation,signage,etc.Acceptance of a special event applicationisnottobe construed as approval of the request. PERMIT PROCESS:Please complete the following formsin their entirety and submit them tothe Parks &Recreation Department Monday through Friday,8:00am until 5:00pm,to the attention ofthe Special Events Coordinator.The permitapplication process begins with the receipt ofacomplete application and payment of the nonrefundable SpecialEventApplication fee of $60.00.Delaysin providingailof the required items to the Special Event Committee may holdup the review process. Applications must be submitted a MINIMUM OF21 DAYS before the scheduled event.Any application submitted with less then 21 days priorto the event may not receive the necessary approvals from the required departments priorto the date ofyour event.An application with less than five(5)business days priorto an event WILL NOTBE ACCEPTED. SECURITY DEPOSIT:Upon applicationapproval,a $600 security deposit,as well as other possible chargers (such as:Street Closure,OffDuty-Officers,etc.)will be due and required before any permit canbe issued.If the event occurs withoutanycity damages and/or charges,$500 of the deposit may berefunded;$100will be retained by city for administrative cost HOURS:Event activities are prohibitedafter 11 p.m.in residential areas,after midnightincommercial areas,and before 8a.m.in any area.Loudspeakers,amplifiedmusic,bullhornorpublic address systems (PSA)during event hoursare strictly regulatedbytheCodeDepartment. EVENTS WITHINA PUBLIC RIGHT-OF-WAY:Events may be heldonpublicor private propertyas well as public rights-of-way such as:streets and sidewalks in commercial,residential,orindustrial zoned areas.Events on streets and sidewalks in commercial,residential,or industrial zoned areas may have special requirements and limitationson the use of certain streets to ensure safe and adequate trafficflowto areas near thespecialevent.Any special event that impacts traffic or circulation inthe area throughlaneclosures,orothermeans,will requireadditional planning and impactanalysis from ourPublicWorksandPoliceDepartments. m INSURANCE:All special events,especially events taking place on City property require the event holdertocarry liability insurance fortheirownprotection as well as insurance protection for the City. The event producer shall,priorto the event,submitaCertificateof Insurance showing the required insurance limitsof$1.000,000 and ineffect coverage;the Cityof South Miami must belisted as an additional insured in the amount of $1,000,000 are required prior to the event. SMOKING:Smokingisnot permitted inanypublic facility. EVENT NARRATIVE:A detailed written description/summary of your event is required.Please describe all activities,a schedule ofactivities,inventory of any sold and/or give-a-way items,listof vendor and any other important information. CITY MANAGER LETTER:Aletterwrittento the City Manager briefly discussing your Organization/Business,the purpose ofthe proposed event,the benefits,ifany,that the event will have on the Cityand any additional information deemed pertinent tothis application. SITE PLAN /SKETCH:A site plan must be submitted with your application (whichyoucanfindas partofthis application packet)and include the locationofall on-site buildings and parking areas,the locationof the existingfire lanes;the proposed locationsand dimensions ofall tents,barricades, stages,and bleachers as well as thelocationandtypeofall speakers,signs,generators and inflatable.Show nearest cross streets,serving areas,and security positions. NEIGHBORHOOD NOTIFICATION:Neighborhood notification (which youcanfind as partofthis application packet)will be required ifyou propose tohaveoff-siteparking,outdoor amplifiedsound, fireworks,street closures,etc.Notification must be filled outby businesses and/or residential property ownersor lessees within the roadclosureandshallgivetheir acknowledgement in writing tothe person or organization seeking the permit.Thename,signature,address,and phone number of each person whois either a property owner or lessee within the requested barricaded area must appear on the sheet. SIGNS:No signs may be affixedtoany trees,buildingsor street fixtures. BANNERS:Separate permitsapplication(s)arerequiredforHanging Banner OverPublic Right-of- WayandPole Banner requests (which youcan find aspartofthis application packet).Banner overa street right-of-way requires a separate application(s)fees and approval processes. MUSIC:The Committee considers timesfordurationofmusicona case by case basis and takes into iaccount things such as proximity toresidential areas andif there have been priorcomplaintsor issues with amplified sound/music.Outdoormusic amplification maybedeniedand/or monitored for volumeonacomplaintdrivenbasis.ASouth Miami PoliceOfficerora South Miami Code Enforcement Officer mayrequirethemusicvolumetobereducedor ceased based uponnoise complaints or reasonable noise concerns as aresultof the special event.Also,no swearing,yelling, or abusive/inappropriate language or behavior shall be used by the DJor band. EVENTCLEAN-UP:Unless approved differently byastipulation(s)thru the Special Events Committee,event cleanup and equipment removalmustbecompletelyfinishedby8amtheday following yourevent,includingremoving stages,barricades and fences,temporary toiletsandother event production equipment,pickingup trash,street sweeping,power washing andotherclean up/grounds maintenance stipulations.If citycrewsarerequiredtoperformanytypeof cleanup service due toyour event,you will be billedandrequiredtopayfor the man-hours spent cleaning up. IV DEPARTMENTAL CONTACT LIST If you have any questions regarding your event that were not answered in the GUIDELINES section of this,applicant,please contact the proper department as follow,or call the Special Event Coordinator: SPECIAL EVENT/MARKETING ,^nt-x fifio fi«o DIVISION (305)663"6338 SOUTH MIAMI POLICE (305)663.6301 DEPARTMENT ^; PUC^DC WORKS (305)403.2063 DEPARTMENT v j RECREATION ~'<305>668"7232 CODE ENFORCEMENT „n_.™_,,- DIVISION '•(305)668"7335 PLANNING &,,n~fifi,fi„ft ZONING (305)663-6326 PARKING/COLLECTIONS ,,ft_._,COQ . DIVISION (305)663"6384 SPECIAL EVENT PEE SCHEDULE **ALL FEES ARESUBJECTTO CHANGE9* The following feeschedulewasdevelopedasaguidetohelp applicants estimatecostsassociatedwithanevent.Each eventfee will be calculated according toits location,size,attendance,and City personnel requirements.All costsarean approximation andaresubjectto change.The following scheduleoffeeswill/couldbeImposedforanyspecial event: Special Events/Marketing Division: Application Fee Clean-Up/Security Deposit Expedited Fee Police Department:Supervisor Officer Radio Fee Public Works Department: Supervisor Employee Street Closure Barricades (OnlyforCity Sponsored Events) Pole Banner Parking/Collections Division: Parking Meter Rentals Planning and Zoning Department: Hanging Banner Over Public Street Please note the following: $60.00 (Non-Refundable) $600.00 $60.00 $50.00 per hour (3 or more office assigned) $40.00 per hour (3hr minimum) N/A $45.00 per hour $40.00 per hour Notepage 13 under "Summary of Events". $80.00 a day for use of 10-125 $30.00 per pole banner;minimumof 10 poles =$300.00 $25.00 per day/per meter $300.00 Application Feesare non-refundable andmustbe paid before application canbe considered fully submitted. Clean-up deposits of $600 can be refundable up to $500 ($100 city administrative fee is non-refundable)or less depending onany outstanding balances. All pre-event feessuchas street closure,parking meter rentals,employee and off-duty officers MUST be paid before permit is issued. Street Banner application fee MUST be paid before submitting the Special Event Application (attach copy of invoice/receipt) tothe application. Barricade feeshownaboveisan estimate and doesnot reflect cost for delivery,setup and/or break-down charges. Barricades canonlybe rented whentheeventis sponsored bythe City. Pole and/or Hanging Over Street Banner include both hanging and removal of banner receipt. VI APPLICATION CHECKLIST This list istoensurethat all necessarydocumentsare included andthat all required procedureswere followed.The Special Event Committee will check your application against this simpler checklist usethis checklist to ensure all information was submitted as required., APPLICATION:Completed Special Events PermitApplication,with required attachments,at least 21 davs prior to the proposed event FEE: SIGNATURE: CITY MANAGER'S LETTER: OTHER PERMIT: INSURANCE: SITE PLAN/SKETCH: COPY: A $60 Application Payment must accompany your applicationupon submission in cash,check ormoney order. Applicationmustbe signed and notarized upon submission. Briefly discuss your Organization/Business,the purpose ofyourevent,the benefits,ifany,that the event will have on the City and any additional information deemed pertinent to this application. Complete any applicable permit application deemed necessary for your event,such as: (Check all that applies) 3pf Public Right-of-Way ||Pole Banner XI Off-Duty Police Officer Q Banner(s)Overstreet XI Parking Meter Rental Q Clean-Up Deposit Prior to the event,the event producer is required to submit a Certificate of Insurance naming the event and also shall name City of South Miami as an additional insured,in the amount of $1,000,000. A site plan must be submitted with your application which shows intersecting street(s),location ofallon- site buildings,parking areas,routes,barricades,etc. Itis strongly recommended that you make a copy of your application for your own record. VII SUMMARY OF EVENT Thissectionofthepermit application isintendedto provide theSpecialEventsPermitCommitteewithanoverviewofyour event.Informationyouprovideinthis section ispublicinformationandmaybe used in developing the CityofSouth Miami's Calendar of Special Events.Application must be submitted no less than twenty-one (21)days priorto the effective date of the event withall required documents. TYPE OF EVENT:•Filming|[Charity SFestivals ||Celebration [^Promotion Other: NAME OF EVENT:WHEELS LOCATION OF EVENT:Sat:Dorn Ave-&73rd St Sun:Kirk Munroe TennisCourts.Coconut Grove;route goesthrough Coral Gables andSouth Miami and concludes at University Metrorail station (Please note:write complete mailing address,as well as name ofanybuildings and/or parks ifapplicable) Is this an annual event?j^]No I IYes if yes,this is the annual event,previous date EVENT DATE(S):11/14/15-11/15/15 EVENT DAY(S):Saturday,Sunday ACTUAL EVENT HOURS:12 a.m./pja.m./(@)UNTIL:10 (Please note:event maynot begin earlier fhen 8 a.m.orend later then 11p.m.in residential areas,ormidnight in commercial areas) ASSEMBLY DATE(S):11/14/15 SETUP/DOWN TIMES:9 (gfo/p.m.11 a.m./@ TOTAL EVENT DURATION:14 hrs mins '& ANTICIPATED ATTENDANCE: 2000 Name:Victor Dover TitIe.Chair,WHEELS .305-984-7331Cell/Phone: Email:vdover@doverkohl.com Name:Mari Chael -j-jfle>Co-Chair,WHEELS Local Host Committee Cell/Phone:305-803-7331 Email:rnchael@chaelcooper.com 11/14/15 at 1:00 PM:SOMI BIKE-IN FAMILY FESTIVAL Bring the whole family for astreet festivaL Watch videos and meet mentors justlikeyouatsidewalktables.11/14/15 at5:30 PM:SOMI BIKE-IN STREET BASH RideinandenjoytheSouth Miami partyontwo wheels. with Uve music and more.11/15/15 at 9:30 AM:MAGICAL MYSTERY HISTORY TOUR Pedal backintimewith King Mango Parade founder Glenn Terry.Ride from the Grove toSouth Miami onthis magical tour visiting 19th century friendsandhistoricalsitesalongtheway. 1-16 APPUCAMT/SPONSOR INFORMATION The.applicant for the Special Event Permitmustbethe authorized representative ofthe organization/business conducting the special event.Thispersonmustbe available to work with the City's SpecialEvent Permit Committee throughout the permitting process.A professional event organizer,or other representative,may apply for the Special Event permit on behalf of the organization/business. name of organization:East Coast Greenway Alliance address of organization:5826 Fayetteville Rd,Suite 210 Durham,NC 27713 OFFICE TELEPHONE:919-797-0619 .919-797-0619FAX president-Dennis Markatos-Soriano secretary:Debbie West ADDRESS:5826 Fayetteville Rd,Suite 210 Durham,NC 27713 PRES.PHONE:919-797-0619 email:dennis@greenway.org sec phone:919-797-0619x101 EMA1L:debbie@greenway.org If the organization isatenantand/or renter of theevent location,please havethepropertyownercompletethe following: ||Applicant/Organization ownstheevent location |11 give permission for the Applicant/Organization tousemy property. Comments: Property Owner's Name: Property Owner's Address: Property Owner's Signature: >Notary Signature: 2-16 Phone: Date: EVENT EEE QUESTIONNAIRE POLICE DEPARTMENT YES NO 1•C&•Will y°ur event obstructthe normal flow of traffic? 2•IE3 •Do youexpectthe total attendance for youreventtobeover 150 people at any one given time? 3.E3 •Will you be requesting theuseof Extra-Duty Police Officers?If yes, how many TB^(Please note:if you answered NO,to this question off-duty officerscan still be assigned toyoureventatacosttoyouif deemed necessary) IfNO,please describe why the event will nothaveasignificantimpacton the surrounding public streets and/or property area. Start location:Kirk Munroe Tennis Courts.Coconut Grove.City of Miami Ride;leaden Glenn Terry:Number of participants:Estimated minimum 50.maximum 200 Pace:1Omph or less Policeesconrequest4-5uniformedBicyclePatrol officers,orasChiefrecommends;OfficerscouldbefromSouthMiami alone,oralsorecruitedfrom Cityof Miami andCity of Coral Gables police departments,ifthechiefprefers to invite them,or whatever is called for by protocol Nostreetswillbe closed. Off-Duty Officer Applicant pg.11 /SeeSpecialEventFeeSchedulefor cost detail PUBLIC WORKS YES NO 4-JE3.CH Will y°ur event interfere with any public right-of-way,such as roads, sidewalks,alley,etc.? 5-S O Wll y°ur event require any full and/or partial road closures?If yes, please complete the Right-of-Way Application. (Please note:any right-of-way closures will require at least one off-duty officer andpublicworks employee.) 6-2d CH Wi"y°ur event require the use of barricades?If yes:how many TBD .what type French or sawhorse barricades (Please note:all pubic right-of-way closures musthave approved barricades) 7-E3 •Would you like the City to provide you with barricades for youevent,ata cost?If yes:howmany TBD 8-EH S Will yoube applying for aPole Banner? Please describeyourplans for thecleanupandremovalofrecyclablegoods,waste and garbage duringand after your event. Thecitywill take care ofthis. Public Right-Of-Way Applicantpg.12 /Pole BannerApplicantpg.15 See Special EventFee Schedule for cost detail 3-16 PLANNING AND ZONING YES NO 9-Kly •Are you confident that your event is in the City of South Miami limits? see paqe io (Please note:that it is the sole responsibility of the applicant to ascertain the location is within the city's limit.You may call the Planning &Zoning department paragrapn ^^663.6326 jf you have any question(s).) 10.|3 •Will you be hanging any banners over public streets?If yes,please completethe Hanging Banner Application. (Please note:that all requests for banner over public streets must be reviewed and approved by the City Commission,which meets only twice a month.) 11."0 •Have you notified the event location neighbors about your event? Hanging Banner over Street Applicant pg.14 /See Special Event Fee Schedule for cost detail PARKING DIVISION YES NO OO 12.[3 •Will you be renting any City parking meters?If yes,how many. (Please note:that if you are closing or interfering with any right-of-way that includes parking meters you are required to pay the meter fee as well.) 13-El Q Do you have enough on-site parking to accommodate your event? 14.|3 •Will your event involve theuseofa shuttle and/or alternate parking sites?^ Parking Meter Rental Applicant pg.13/See Special Event Fee Schedule for cost detail CODE ENFORCEMENT YES NO 15.|3 •Will yoube having anymusic and/or loud sounds during yourevent? 16.•|3 Will youreventbe starting before8a.m.? 17.•[3 Will your eventend after 11 p.m.onaweekday and/or 12 a.m. weekend? PARKS AND RECREATION YES NO 18.•j^l Will this event take place in any of the South Miami City parks? (Please note:A rental fee will be applicable ifaCity Park isbeing utilized. ReservationsaremadethroughtheParks&Recreation Department (305)668- 7232). 19.•£3 Will this event require the use of any Parks equipment or staff? 4-16 SITE PLAN/SKETCH Amapoftheeventsiteis required andshouldindicateeventlayoutwithproposedattractions,recommended streetclosures,paradeor run/walk routes,etc.Pleasedrawyoumaponthespaceprovidedbelow,orattach yourmaptothe application uponsubmittal.The following mustbe identified and labeled: 1.EventSite(labelstreets,building,etc.)3.Canopies,tents,stages5.Fencing/Barricades x-x-x 7.Firstaidfacilities + 2.Routes (races,parades,etc.)*>r>^4.Restroom facilities R6.Off duty police officers P8.Parking Area PA 5-16 <°* i *i re* O !•> 1 O 4-c*to SIS .'-•>'•s^• •**»SWf62nd-AveUJJ ^yfefefi---—mk:fni ^3—coJ0kj!g&^ SW^2hdfAye| fC13|p NOTIFICATION /PETITION Event Name: WHEELS 11/14/15-11/15/15 Event Date We,the undersigned businesses and/orresidents,have been notifiedof street closures associated with the event noted about onsaiddate,and hereby agreeor disagree to the closure(s).We arealso awarethatthis response may not effect this application beingapprovedor disapproved. *>¥,.!&Ef^ -160 $&ONC PfefZV o*V<^"<^*^ TclSSi ^ &&/$>*';£'& SM&Lsi •..'T&yS&xr • 72<2o p^i^* SSS9 5 CO ^..,..-,>v-t -—......*,.••.;.<•>v}*i4*&'"..vv ;.-",.•••.'•5,.;*;,. -.•.•.*•:•t"'ftTf>-/.».;^irS-v••,'•*•*♦Vi' HI j>Oi'-66-P Ofoe^ ^&9W2- 5^? SYtf.swZSu fa-tifrUA T"£o©i*/?5*^//-. 9TSD iwserwie-(3di)^-S^\ 6-16 I0QApproved0Disapproved LJ Approved 0 Disapproved LJ Bd£j DisApproved/0 Disapproved LJ Approved LlJ Disapproved!I Approved 0 Disapproved LJ ApprovedSJ Disapproved LJ Approved [^disapproved LJ / iC3dApprovedL2Disapproved LJ Approved £j Disapproved LJ ilyToApproved[La Disapproved LJ NOHnCAHON /PETITION Event Name:WHEELS Event Date:11/14/15-11/15/15 We,the undersigned businesses and/or residents,have been notified of street closures associated with the event noted about onsaiddate,and hereby agree or disagree to the closure(s).We arealso awarethatthis response may not effect thisapplicationbeing approved or disapproved. :^liB::' ••&•:^:^r-.^m^^ FINOS by Market (QA~ 72!I £W 58th/tvr.7»0)4toHcf2ei it3 nApprovedL2JDisapproved The ciose-e e>e>2 4 305-2S^-Jo'J)Approved Ud Disapproved LJ £->/£'Srtzo/-7 / -rg«?5vJ?is-6 rf cA^- "S?b CtZMi'i Approved ^Disapproved LJ 5H'^^SY !^-WO Approved-Q Disapproved LJ 7o$Approved LJ Disapproved Qj 7^^#A**2dS-#*-69*I0DApproved0Disapproved LJ iQi ^•S**i J- (o^ta-lW Approved Q Disapproved LJ £/•»T /* 72 20-2UJ 5@ »£^/#f Approved LJ Disapproved 0 Ave ^OS^^^^T^Approved UU Disapproved Lj Approved LJ Disapproved LJ 6-16 NOUHCAHON /PETITION Event Name: WHEELS Event Date: 11/14/15-11/15/15 We,the undersigned businesses and/or residents,have been notified of street closures associated with theeventnotedaboutonsaid date,andherebyagreeor disagree tothe closure(s).Weare also aware that thisresponsemaynoteffect this application being approved or disapproved. 'Reiiderit/B^iriessr ,f. •WWmm mi •••^«E'3SK. <?\oo£(/w*40y,(ityurwz ApprovedELJ Disapproved!—] IEl Diss$ifttc gl>wi£TWt^(^0 j tf 3-(fdDL,Approved 53 Disapproved LJ Approved!—I Disapproved!I Approved LJ Disapproved LJ Approved LJ Disapproved LJ Approved LJ Disapproved LJ Approved LJ Disapproved LJ Approved LJ Disapproved LJ Approved LJ Disapproved LJ Approved LJ Disapproved LJ 6-16 GENERAL MQUIREMENTS Section I •When marking any public street,curb and/or right-of-way no permanent marking substance may be used. All marking agents must be removed immediately after the completion oftheevent •Barricades shall require an additional rental fee established bythe Public Works Department ifa City Sponsored Event,ifnotsponsored bythe City,then you must rent barricades through a barricade company.•No pegs,stakes,or anchoring devices shall be driven into the concrete,asphalt,or City hardened nght-of- way.•Map ofroute or site plan ofthe scheduled event including all stations and descriptions of activities. •Any temporary cover for stations such as a canopy shall be flame retardant and applicant shall provide proofof such certificate. •Reviewof applicant's paperworktonote location,anv food sales,volumeof noise/music and duration, •72 hour notice given to all merchants whose street would be closed. Please initial ®w\ Section II y In the event ofa parade,a permit from the South Miami Police Department must be obtained. •If Police service for traffic and/or crowd control is required,arrangements will be made through the City of South Miami Police Department for off-duty Police officers.The Police Department will determine the number of officers required.(Please be aware that costs might change on a yearly basis). •CodeEnforcementDepartment will checkoneacheventtomakesurethat ail codesand regulations are being adhered to. •Allparking Issues will bereviewed through the Planning Department Parking Department and/orCode >Public liability insurancecoveragecertificatenamingtheCitvofSouth Miami asanadditional insuredfor the time,date.Place andnameofthe event intheamountof S1.000.000 is required prior to the event! •Barricades:The average hourly rate for 125 Barricades for one (1)day usage is approximately $80.00. Please initial JfdA. Section III >Specific Requirements:AH organizations sponsoring special events using public property or public sftsefe v^fo fee .fiftyof South Miami must receive prior approval bvresolufiort from theSouth Miami City CompSssibiL The resolution must include the estimated reimbursement amount to be paid to the Cftv for all Citv mvfenue loses andCitv expenditures associated with the approvedspecial event Theadopted resolution may ateo specify an additional monetary contrfcutkro tobemadebythe Qraanizattori to foe Citv:the resolution shall specify how the addffiorfai monetary contribution istobeused bv the Citv. •A majority vote of approval (one-month in advance)bv the City Commission will be required for large events.^^ •Deposit of SixHundred Dollars ($600.00)to defray costof litter clean-up,must accompany application, plus a permit fee of $60.00.if clean-up is not required,deposit may be refunded.The litter deposit may differ depending upon the event.($100.00 will be retained by the City as an Administrative processing fee deducted from the $600.00 deposit). >(Please be aware that rates shall increase on a yearly basis,due to cost of living increases}. >For Grant Recipients:Pavmeat rftfiesecharoe^could be deducfedfrbm the designated grant amount approved by the City. *Public Works -The average hourly rates are approximate $40.00 per non-supervisino employee,per hour, and $45.00 for supervising employee,per hour.. toPleaseinitial 7-16 INDEMNmCATION AGREElVffiNT THIS AGREEMENT ("Agreement)is entered into by and between Bast Coast G^enway Alliance .CApplicant^and the Cty of South Miami ("City-)on the date on which the last of the Part.es executes this Agreement RECITALS WHEREAS,the Applicant has submitted aSpecial Event Permit Application to the City for (event title) WHEELS at Dorn Ave.&73 rd St.(location)on {date{s))H/14/15 -11/15/15 .("Special Event-);and WHEREAS,pursuant to of the City's Code and the City's Special Event Regulations,the Applicant must execute an indemnification and hold harmless agreement protecting the City from any and all claims which may arise out ofthe Special Event. NOW THEREFORE,in consideration ofthe matters recited above,the mutual covenants set forth herein,and other good consideration the receipt and sufficiency ofwhich is hereby acknowledged,the Parties hereby agree as follows: 1.The above recitals are true and correct. 2 Applicant agrees to indemnify,defend and hold the City,its officers,affiliates,employees,successors and assigns, harmless from and against any and all such claims,suits,actions,damages,or causes of action arising as aresult of the Special Event,or ofthe condition ofthe site on which the Special Event is held including aity personal injury or loss oflife,or damage to or loss of property,and from and against any costs,attorney's fees,expenses or liabilities incurred in and about the defense orsettlement of any claims,and the investigation thereof 3.Permits for Special Events must beonevent site atall times. 4.No Street shall be closed without authorization from the City of South Miami Public Works Department and Police Department. 5.Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT),Miami-Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department 6.Event areas shall be restored to equal or better condition than they were before the event started. 7.If all restoration work is not performed within 30 days ofwork completion,the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration phis aminimum of 15%for administrative fee and any additional incidental fees. 8.Applicant must pay all fees prior to.the start of their event(s). 9.Applicants that receive approval for their event more than thirty (30)days in advance shall notify the City ofSouth Miami Special Event/Marketing Coordinator at least foity-eight (48)hours prior to start oftheir event 10.Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. IN WITNESS WHEREOF,each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized signatory(ies)onthe date set forth below and notarized Dennis Markatos-Soriano PRINTgSI7aWl,EAPPLt •J, APP :ant signature NOTARY SIGNATURE =*- Subscribed and sworn before me,this ^0 day of Stffr ^o\s-,a NotaryPublicinandfor Ibu^**^ County,State ofinstateof fsf<r ature (NOTARY PUBtlSignature(NO PUBtIC) \ Executive Director,East Coast Greenway Alliance APPLICANTS TITLE ^ DATE:**'"?"•K DATE:3-2 St DEPARTMENTAL APPROVAL SHEET REVIEW BYCITYOFSOUTH MIAMI DEPARTMENTS:Each department will provide estimate of number ofpersonnel requiredfromtheir department toprovide appropriate services forthisevent,alongwithan estimate of cost toapplicant. OFFICE USE ONLY: SOUTrfMlAMlPOUGE Authorization Signature: Comments/Conditions: Authorization Signature:^ mw$: Comments/Conditions: SPECIAL EVENT DIVISION USE ONLY: Event Name: No.ofDays Remaining Til Event No.of Approved Dep. Comments/Permit Conditions: CITYMANAGER OFFICEUSEONLY; Comments/Permit Conditions: Authorization Signature: »-.S-.jZ.*•»Ti*-.rf-«, D^^vedrl '^^.;^:^^^t^Sv:' Date:Amount:$ i Date:Amount:$ 3L Date: No.of Disapproved Dep. :..*'-««-*;.>:•.•-'.» 9-16 Permit NO: Resolution NO: "Total Estimated Cost * Review &Final Approval Date: Valdes,Yvette From:Marenco,Carlos Sent Friday,October 02,201510:57 AM To:Valdes,Yvette Subject RE:Photoof WHEELS EVENT FW: It will be63 parking spaces with atotalof $1^75-00.Each parking spaceis $25.00 perday. Call me (786)367-7726 ifyouhaveanyquestionssince I will stepping outoftheoffice.I Thank you I i —Original Message— From:Valdes,Yvette j Sent:Friday,October 02,201510:32 AM j To:Marenco,Carlos j Subject:Photo of WHEELS EVENT FW:j i Carlos,| Sorry about thisbeingso rushed...Please see the WHEELS eventdiagram attached.We just needa cost estimate and I j will meet youlateron today fora signature.I just needapricefornowto create the ResoandMemo please. Thank you!j —Original Message— From:Valdes,Yvette Sent:Thursday,October 01,2015 4:22 PM To:Martinez,Grizel Subject:FW: j attached —Original Message— From:Valdes,Yvette j Sent:Thursday,October 01,2015 3:56 PM I To:Ricardo Ayala Subject: Sent from my iPhone Valdes,Yvette From:Corbin,LarryP. Sent Thursday,October 01,2015 2:24PM To:Valdes,Yvette Cc:Rodriguez,Ruben Subject Cost Estimate The following isacost estimate for theWheels event scheduled for November 14th 2015 from 0900hrs -OOOOhrs. 2 Supervisors @ $50.00 per hour each:$1,500.00 9 Officers @ $40.00 per hour each:$5,400.00 Please let me know as soon as possible ifthisisagosothatitcanbe scheduled.This isalotof officers fora Saturday detail. CaptainLarryCorbin, Operations Commander South MiamiPolice Department 6130 Sunset Drive South Miami,FL 33143 Office:305.663.6351 Fax:305.663.6353 Email:lpcorbin@southmiamifl.gov Note:The State ofFlorida has a very broadpublicrecordslaw.Written communications,including emails,are therefore subject to disclosure to the publicandmediaupon request based on Florida Statue #119.This email may containconfidentialand/orprivilegedinformation.Ifyouarenotthe intended recipient(or have received thisemailinerror)please notify the sender immediately and destroy thisemail.Any unauthorized copy, disclosure ordistributionof the materialinthisemailisstrictlyforbidden. Valdes,Yvette From:Corbin,LarryP. Sent Friday,October 02,2015 4:35 PM To:Valdes,Yvette Subject:Wheels Hey I am still not clear what our participation will be on Sunday,but I am giving you a cost estimate for 3 officers, minimum 3hrs each.That total will be $360.00. Sent frommy iPhone Valdes,Yvette From:Martinez,Grizel Sent:Thursday,October 01,2015 5:14PM To:Valdes,Yvette Cc Ricardo Ayala Subject Road Closure Fee Attachments:FY 2015SpecialEventFees SCHEDULE OF FEES.pdf Hi Yvette, TheRoad Closure fee charges are developed asfollows: SW 73rd Streetis approximately 865 feet,from SW 59 AVE tothe driveway of FNB of SM. Dorn avenue is approximately 280 feet,fromSW72STtoSW73ST Total is 1,145 feet of road closure. According to the special EventsFee: Afull road closure is charged per linear footof road,rounded tothe next higher whole number in foot,per day:$0.25 $0.25 x 1,145 H Hopethishelps, Grizel Martinez,E.I. Engineering&ConstructionDivision City of South Miami 4795 SW 75 Avenue Miami,Fl 33155 305-403-2063 Submitted To: Name of Event: Event Date (s): fWMiSouth'Miami the crry of pleasant living Public Works Department Event Cost Estimate Yvette Valdes WHEELS Saturday,November 14,2015 Saturday,November 14,2015 Times Hours Cost Total Employee #1 12:00PM-10:00PM 10 $400.00 $800.00 Employee #2 12:00PM-10:00PM 10 $400.00 FICA Materials;Public Works Fees &Materials Equipment:Barricades(Upto 100 perday) Date Prepared:10/01/2015 $61.20 $125.00 $85.00 Grand Totah Approved by: Othei:i^Sp#rmit After submitting your application iC4^3 you must obtain oneor more^ity JPe: completeandwill delay the N^y-jJie|'^Special EventCommitteethat *'(Mioh ^ill no longer be considered v/It For your benefit,BE SURE'ftbreidew each ajjplication be|<gdj4his page and complete the application if necessary or ini^al^n the top gufi3£er of tie application "If not-applicable", to insure that your application ^lU tov^^^^^^^Hnt^^de for the committee and/or I department evaluation your request.Sj '*(-°pi''°*A'r--V >f ?9-2 # -^S*.•rr Application For: Off-Duty Officer Parking Meter Rental Right-of Way Usage Pole Banner Hanging Banner Refund Request urn 10-16 CITY OFSOUTHMIAMIPOLICE DEPARTMENT 6130 Sunset Drive,South Miami,Fl 33143 (305)663-6301 Extra-Duty Police Officers Application Seulli Miami K 1 o r I «*ft Apolice officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra-Duty" employment The following policies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: >The South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a particular event If more than three officers are hired,a supervisor must also be hired.The City Manager Office and South Miami Police Department will determine thesupervisor to officer ratio for larger events. >The Applicant will be required to compensate the assigned officer for a minimum of three (3)hours even if the event is of a shorter duration.Currently the rate for Extra-Duty Police Officer is $40 per hour &$50 per hour for Supervising Officer,plus a $3.00 charge for radio usage for each officer. >The Applicant must compensate the officer®for their services at least one (1)day prior to the start of the scheduled event that the officer®will be assigned to.No monetary payment will be accepted.No payment by exchange of goals or services is acceptable. >If,during ascheduled event the Applicant determines that he/she needs to extend the time an officer(s)works at the assignment,the Applicant shall compensate officer®for a foil hour worked if the Officer®works for more than 20 minutes and/or less 59 minutes beyond theregularly scheduled time oftheevent >Applicant must notify of a cancellation request of an Off-Duty Police Officer forty-eight (48)hours prior to the scheduled date of service. Failure to do sowHI require the Applicant to compensate the assigned officer for a minimum of three (3)hours. APPLICANT INFORMATION SBSBDBSSaSSE " East Coast Greenway Alliance Business/Organization Name 5826 Fayetteville Rd,Suite 210 Dennis Markatos-Soriano Business/Organization Address 919-797-0619 Phone Number EVENT INFORMATION On-Site Contact Person WHEELS Name of Event I acknowledge ai FOR OFFICE USES ONLY: NO.Office; COMMENT:' POUCE DEPARTMENT SIGNATURE Applicant Name Durham NC State 27713 Zip CodeCity 919-797-0619 Fax Number dennis@greenw ay.org E^Maii Festival Cellular Number see page 10 for Sunday Type of Event Dorn Ave.&73rd St.route 2000 Event Location inabilities topayat)costs andfees associated Anticipated Attendance ^J>u^fnrmfif1MrYrlpoffirf^^I this reauest form prior to the service datefs): Date PI APPROVED AS PRESENTED •DENIED •APPROVED WITH CONDITION 3L NO.Radio:3L NO.Hours DATE 11-16 Estimated -^ Total Cost$ **•••£>«***••.. •^w-fCr •*••-- CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 4795SW 75th Avenue,Miami,Fl 33155 (305)668-7205 Fax(305)668-7208 Application to Conduct A Special Event Function on \s$4-'PublJ Right-of-Way NOTE:ALL FIELDS SHALL BE FILLED.No action canbe taken on this application until all questions have been answered.Asset forth in Ordinance No.2149-2013;temporary full roadway and sk&walk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED)for special eventsrei§ftfc(0)hours max.Schedule offeesis attacJN.Use blank paper if you need additional writing space.PLEASE PRINT clearly,exceptfor signature. Contact Information: EastCoastGreenwayAlliance Dennis Markatos-Soriano Business/Organization Name 5826 FayettevilleRd,Suite 210 Durham Authorized Representative Name NC 27713 Business/Organization Address 919-797-0619 Phone Number Event Information: WHEELS 919-797-0619 City Fax Number Dorn Ave.&73rd St State dennis@greenway.org E-Mail Zip Code Event Name Project Location Event Date(s) Event Start Time n/14/15-11/15/15 Event Day(s)Saturday,Sunday Type of Event Festival 12 pm (am /pm)Event End Time 10pm (am/pm)Anticipated Attendance 2000 Event Setup Time ^am (am /pm)Breakdown Time **Pm (am /pm)Total Duration (include setup)14hrs I HEREBY REQUEST A PERMIT FOR THE FOLLOWING: Anticipated effectson vehicular and pedestrian traffic during Project Maintenance of traffic provisions arespecific(include sketchif necessary): see map Thestreetwillbeclosedfrom9amuntil 11 pmon Saturday,November 14th. On Sunday,therewillbeanescortedslow-speedbikeparadethatisestimatedtohave 50-200 participants.Thestreetwillnotbeclosedto traffic. The following documents have been submitted with this permit application; vLT]Site plan /sketch ofevent.Clearly define boundaries and linear foot of road closures. \CH Maintenance of Traffic (MOT)for vehicular and pedestrian traffic during event 7/7 signing this application,I understand that separate City and/or County permits may be required for this project Furthermore,I am aware that I am responsible for ensuring that theproject is completed inaccordance with the plans and specifications as stipulated inthe permit approval conditions.As well as acknowledge thai my right-ofway cfosvi^ltfMMfygt /eaefeae off-duty officer,public works employee and barricades."DennJsMaricatos-Sori.no £*^>U^^^iOH~t5 PRINT NAME *3ef *!&*)#PfeANT SIGNATURE DATE SIGNATURE «\MS NOTARY % ?j£j£*p McUo FOR OFFICE USES ONLY:\«WJgJ-gj8J5 Hnm»* Approved/ Disapproved By Date c o o 12-16 Permit Fee Permit No: Comments CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 4795SW 75lh Avenue,Miami,Fl 33155 (305)668-7205 Fax (305)668-7208 Public Right-of-Way Schedule of Fees nam? Ordinance Item Measurement Fee PERMIT FEES Minimum permit fee Permit extension fee,for $150 60 day period $150 PERMANENT TRAFFIC BARRICADE, GUARDRAIL AND GUIDEPOSTS Each 100 LF or fraction $85 TEMPORARY FULL ROAD AND SIDEWALK No single lane roadway CLOSURE closure permitted. *For special event 8hr. period max.,incl.set up Per linear ft.of road, time.Excludes city events rounded to the next and events funded by the higher whole number in city.ft.,per day $0.25 TEMPORARY SIDEWALK CLOSURE Each 25 SF or fraction $75 Permit requires French barricades along curb or EOP.*Maximum permit fee $10,000 TEMPORARY STAGING Flat Fee per day forfirst AREA,CRANE,TRAILER,5 days $200 TRUCK ON THE RIGHT-Every five days or OF-WAY fraction thereof after $300 MAINTENANCE OF Intrusion into and/or TRAFFIC (MOT)using one-way lane Roadways with two-way $100 traffic $200 Detour,per direction $100 Sidewalk intrusion,each $100 WORK WITHOUT After the fact permit fee: PROPER PERMITS For any work performed AND/OR INSPECTIONS without proper permits Permit fees And/or inspections quadrupled Minimum,per day $1,000 PUBLIC WORKS HOURLY RATE Non-supervisor $40 Supervisor $45 13-16 Sooth Mlttml Florida 4§#CITY OF SOUTH MIAMI PARKING DIVISION If^rS!-—•6130 Sunset Drive,South Miami,Fl 33143 (305)668-2512 Fax (305)663-6346 "||||' Parking Stalls/Meters Rentals Application JI * Pursuant to Section 15 C-l (a)(2)(b)of the'Code of Ordinance,"Rental Fees for Public On/Stred curbside spaces (Parking space)are $25.00 per space per day,seven days per week based on twenty-four (24)hour use". East Coast Greenway Alliance Dennis Markatos-Soriano Business/Organization Name 5826 Fayetteville Rd,Suite 210 Business/Organization Address 919-797-0619 919-797-0619 Durham Phone Number Fax Number Nameof Event:WHEELS Applicant Name NC City State dennis@greenw ay.org 27713 Zip Code E-Mail Type of Event Festival Purpose for utilizing parking meters:We «"»hoidine aBike"tn street Bash and Family Festival ******m close certain streets to cars.The city isa sponsor of the event and is waiving fees. Number of On/Street curbside spaces requested:68 NumberofDay's Start curbside spacesdesired:_1 Time:9 ajn.e^j p.m.Time:lp p.m. (takedown begins) a.m. "TTTu/TT 72nd St.&Dorn Ave.699 708 W1T709 j 700] 701 702 703 j 710 711 712 713 704 705 706 707 more attached (If necessary,please attach additional sheets) I hereby certify the above information is true,correct and complete asofthedateof this submittal It is understood that this applicant will be reviewed and may be adjusted periodically by City Staff,if any information should change that 1shall amend orsupplementthjsjpplication within five businessdaysofthe change. Applicant's Signature Date Permit No:FOR OFFICE USES ONLY: I I DENIED NO.MeterDays: Comment: |1APPROVED AS PRESENTED •APPROVED WITH CONDITION :NO.Meter.3K Daily Fee: $ PARKING DIVISION SIGNATURE DATE Estimated Total Cost 14-16 So a tit Mtmml Florida .#?:CITY OF SOUTH MIAMI PARKING DIVISION ^^^:-.--•6130 Sunset Drive,South Miami,Fl 33143 (305)668-2512 Fax (305)663-6346 1§j|If Parking Stalls/Meters Rentals Application \U % Pursuant to Section 15 C-l (a)(2)(b)of the Code of Ordinance,"Rental Fees for Public On/Street curbside spaces (Parking space)are $25.00 per space per day,seven days per week based on twenty-four (24)hour use". East Coast Greenway Alliance Dennis Markatos-Soriano Business/Organization Name 5826 Fayetteville Rd,Suite 210 Business/Organization Address 919-797-0619 919-797-0619 Durham Applicant Name NC City State dennis@greenw ay.org 27713 Zip Code Phone Number FaxNumber E-Mail Name of Event:wheels Typeof Event:Festival Purpose for Utilizing parking meters:We are holding a Bike-ln Street Bash and Family Festival that will close certain streets to cars.The cityisa sponsor of the event and is waiving fees. Number of On/Street curbside spaces requested:68 FOR OFFICE USES ONLY: Number of Day's curbsidespaces desired:* Start Time:9 ajn.End p.m.Time:10 p.m. (taJcectown begins) am. more attached (If necessary,pleaseattach additional sheets) I hereby certify the above informafion is true,correct and complete as of the date of this submittal.It.is understood that this applicant will be reviewed and may be adjusted periodically by City Staff;if any informafion should change that Ishall amend or supplement th^aeplication within fiv^business days ofthe change. Date Permit No: •DENIED I |APPROVED AS PRESENTED ||APPROVED WITH CONDITION NO.Meter Days:3~.NO.Meter.3~:Daily Fee: Comment: $ PARKING DIVISION SIGNATURE DATE Estimated Total Cost 14-16 Sontti Miami Florida 4¥\-CITY OF SOUTH MIAMI PARKING DIVISION 6130Sunset Drive,South Miami,Fl 33143 (305)668-2512 Fax (305)663-6346 Parking Stalls/Meters Rentals Application N*p * Pursuant to Section 15 C-l (a)(2)(b)of the4 Code of Ordinance,"Rental Fees for Public On/Stredt curbside spaces (Parking space)are $25.00 per space per day,seven days per week based on twenty-four (24)hour use". EastCoastGreenway Alliance Dennis Markatos-Soriano Business/Organization Name 5826 Fayetteville Rd,Suite 210 Business/Organization Address 919-797-0619 919-797-0619 Durham Phone Number Fax Number Name of Event:WHEELS Applicant Name NC City State dennis@greenway.org 27713 Zip Code E-Mail Typeof Event:Festival Purpose for Utilizing parking meters:We are holding aBike-in Street Bash and Family Festival that will closecertainstreetsto cars.Thecityisasponsoroftheeventandis waiving fees. Number of On/Street curbside spaces requested Number of Day's 0 y curbside spaces desired:1 more attached .__*_*u amend or supplement thisgDplication within five business days of the change. Start Time:9 a.m.End p.m.Time:jo p.m. (taKeaowh begins) a.m. (If necessary,please attach additional sheets) nfc £innattirp UaieApplicantsSignature Permit No:FOR OFFICE USES ONLY:•DENIED •APPROVED AS PRESENTED •APPROVED WITH CONDITION :_£NO.Meter 3K Daily Fee:NO.Meter Days: Comment PARKING DIVISION SIGNATURE 14-16 _E DATE Estimated Total Cost South Miami F I ©T I d CITYOF SOUTH MIAMI PARKING DIVISION 6130 Sunset Drive,South Miami,Fl 33143 (305)668-2512 Fax (305)663-6346 Parking Stalls/Meters RentalsApplication 1 Pursuant to Section 15 C-l (a)(2)(b)of the"Code of Ordinance,"Rental Fees for Public On/Street curbside spaces (Parking space)are $25.00 per space per day,seven days per week based on twenty-four (24)hour use . East Coast Greenway Alliance Dennis Markatos-Soriano Business/Organization Name 5826 Fayetteville Rd,Suite 210 Durham Applicant Name NC 27713 BusinessflDrganization Address City State Zip Code 919-797-0619 919-797-0619 dennis@greenway.org Fax Number WHEELS E-Mail Type Of Event Festival Phone Number Name of Event: Purposefor utilizing parkingmeters:We are holding a Bike-ln Street Bash and Family Festival that will close certain streetstocars.Thecityisa sponsor oftheeventandis waiving fees. Number of On/Street curbside spaces requested: 0 Number of Days oB curbside spaces desired:J_ Start Time:9 p.m.Time:_°P-m-. (takedown begins) ajn. 11/14/15 73rd St.&58 Ct.260 261 262 263 264 265 266 267 268 220 221 222 223 (If necessary,please attach additional sheets) Ihereby certify the above information is true,correct and complete as of the date of this submittal It Is"**««"***this applicant will be reviewed and may be adjusted periodically by City Staff;if any informafion should change that Ishall amend or supplement this .application within fivebusiness days ofthe change. 9~3<M.t Date Permit No:FOR OFFICE USES ONLY |1DENIED •APPROVED AS PRESENTED •APPROVED WITH CONDITION NO.Meter Days:3__NO.Meter 2K.Daily Fee: Comment ,____ PARKING DIVISION SIGNATURE •'•...•T r ,,•i .• 14-16 DATE _ Estimated Total Cost tz ^:^%OCT 0 i 2015 *i.^o&r**-/y Planning and Zoning ^;j£&>'Department CITY OF SOUTH MIAMI PLANNING and ZONING DEPARTMENT 6130 Sunset Drive,South Miami,Fl 33143 305-663-6326 Banner Request Application Application for(he purpose of requesting approval to display banners over public streets promoting events assetforthinOrdinanceNo.10-07-1911;LDCSection20-4.3(N)Attached Name of Not for ProfitOrganizationEast Coast Greenway Alliance Addressof 5826 Fayetteville Rd.Suite 210 Organization Durham,NC 27713 Contact Person Dennis Markatos-Soriano Title Executive Director Emaj|dennis.greenway.org p|1(me (919)797-0619 Briefly describe event for which you wish to display a banner in South Miami. WHEELS promotes biking,walking/and public transit use. Sunset Drive across from City Kail Event datefs)11/11/15-11/15/15 Location(s)Sunset Drive between Dorn Ave.&58Ct Dates banner tobe displayed 10/28/15 to 11/18/15 A fee of$300perbanneris required to cover cost incurred bytheCityto hang and remove the banner. Receivedby Check # AITACIIMENTS REQUIRED:Proof of Insurance 'Rce'd Banner Design (inchidin^vording)Rec'd Proof of current Non-ProfitCorp.Status Rec'd •Banners will be displayed 10-14 days before the advertised event takes place;banners will be removed bythe City aftertheendofthe special event. •Banner Specifications:30 feet long x 3-4 fcef wide,60 feet of »/*inch nylon rope with twenty- five(25)14'*cable lies,and the banner must have vents. •BANNER DROP-OKF/PICK-UP LOCATION IS AT THE CITY'S PUBLIC WORKS DEPT.4795 SW75 AVENUE.THE APPLICANT SHALL ACREETO PICK UPTHE BANNKR(S)WITHIN FIVE (5)BUSINESS*_____ DAYS AFTER THE EVENT;OTHERWISE THE BANNKR(S)WILL BE DISPOSED OF BY HIE ClTY.W^iS^^ f ...I Applicant's Signature Ag^~^A^^^^PatcJ^_-V»A /^< Planning Dept.Recommendation DApprove DApprovc with Conditions Qttcny *>'.- Planning Director:Date City Manager's Approval:DattJjr. Rev.!0/1/2013 Z:\Foruri PB-Banner Application -3-I-IJ.doc &IRS Internal Revenue Service Inreplyreferto:4077591934 Dec.16,2014 LTR 4168C 0 04-3326812 000000 00 00030418 BODC:TE 014323 OGDEN UT 84201-0029 EAST COAST GREENWAY ALLIANCE INC 5315 HIGHGATE DR STE 105 DURHAM NC 27713-6623 Employer Identification Number:04-3326?.? Person to Contact:Ms.Wile.; Toll rr±e Telephone Number:1-377-829 5500 Dear Taxpayer: Thisisin response toyourOct.21,2014,requestfor information regarding your tax-exempt status. Our records indicate thatyouwere recognized as exempt under section501(c)(3)oftheInternalRevenueCodeina determination letter issued in June 1997. Our records also indicate thatyouarenota private foundation within themeaningofsection509(a)oftheCodebecauseyouaredescribedin section(s)509(a)(1)and 170(b)(1)(A)(vi). Donorsmaydeduct contributions toyouasprovidedinsection170of the Code.Bequests,legacies,devises,transfers,or gifts toyouor for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055,2106,and 2522 of the Code. Please refer to our website www.irs.gov/eo for information regarding filing requirements.Specifically,section 6033(j)of the Code provides that failure to file an annual information return for three consecutive years results In revocation cf t?y exempt status asof the filing due date ofthe third return for organizations required to file.We will publish a list of organizations whose tax-exempt status was revoked under section 6033(3)of the Code on our website beginning in early 2011. EAST COAST GREENWAY ALLIANCE INC 5315 HIGHGATE DR STE 105 DURHAM NC 27713-6623 4077591934 Dec.16,2014 LTR 4168C 0 04-3326812 000000 00 00030419 If you have any questions,please call us at the telephone number shown in the heading of this letter. Sincerely yours, •-*?*• Tamera Ripperda Director,Exempt Organizations EASTCOA-11 ASCHMECHEL /VCOKD CERTIFICATEOFLIABILITYINSURANCE DATE (MMfDD/YYYY) 9/30/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES MOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOESNOTCONSTITUTEA CONTRACT BETWEEN THEISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder isanADDITIONALINSURED,the policy(ies)must be endorsed.IfSUBROGATIONISWAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). producer License #0C36861 Chantilly-Alliant Ins Svc Inc. 4530 WalneyRdSte 200 Chantilly,VA 20151-2285 name?CT Andrew Schmechel K!c,NnEo.Ex«):(703)397-0977 |f$.No>:(703)397-0995 E-MAIL ADDRESS: INSURER(S)AFFORDING COVERAGE NAICtf INSURERA Federal Insurance Company 20281 INSURED East Coast Greenway Alliance 5826 Fayetteville Rd.Suite 210 Durham,NC 27713 INSURER B INSURER C INSURER D INSURER E INSURER F COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSO SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY)LIMITS AX COMMERCIAL GE NERAL LIABILITY >E 1X 1OCCUR X 36012509 01/09/2015 01/09/2016 EACH OCCURRENCE S 1,000,000 |CLAIMS-MAC DAMAGE TO R£NT.D PREMISES (Ea occurrence)s 1,000,000 MEDEXP(Any one person)$10,000 PERSONAL &ADV INJURY s 1,000,000 GEN.AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $2,000,000 X poucy|_|5ect 1 |loc OTHER: PRODUCTS -COMP/OP AGG $Included HOST LIQUOR s Included A AUTOMOBILE LIABILITY 36012509 01/09/2015 01/09/2016 COMBINED SINGLE LIMIT (Ea accident)%1,000,000 X ANY AUTO BODILY INJURY (Per person)$ ALL OWNED AUTOS HIRED AUTOS X SCHEOULEO AUTOS NON-OWNED AUTOS BODILY INJURY (Per accident)$ PROPERTY DAMAGE (Per accident)s s A X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS-MADE 79891097 01/09/2015 01/09/2016 EACH OCCURRENCE s 2,000,000 AGGREGATE $2,000,000 DEO I |RETENTIONS $ A WORKERS COMPENSATION AND EMPLOYERS'LIABILITY Y/N AW PROPRIETOR/PARTNER/EXECUTIVE |1 OFFICER/MEMBER EXCLUDED? (Mandatory In NH)'' if yes.describeunder DESCRIPTION OF OPERATIONS below N/A 71750924 01/09/2015 01/09/2016 Y I PER I IOTH- A |STATUTE I I ER E.L.EACH ACCIDENT $100,000 EL DISEASE -EA EMPLOYEE s 100,000 E.L.DISEASE -POLICY LIMIT $500,000 DESCRIPTION OFOPERATIONS /LOCATIONS/VEHICLES(ACORD101.Additional Remarks Schedule,maybeattachedifmore space Is required) Event Date:November 10-16,2015 EventName:WHEELS(liability certificate isfor banner placement only) The Certificate Holder isanadditionalinsuredwithrespecttotheGeneral Liability asrequiredbywrittencontract. CERTIFICATE HOLDER CANCELLATION City of South Miami 6130 Sunset Drive South Miami,FL 33143 i SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25(2014/01) ©1986-2014 ACORD CORPORATION.AM rights reserved. The ACORD name and logo are registered marks of ACORD ACORC?CERTIFICATE OF LIABILITY INSURANCE DATE{MM/DD/YYYY) 10/06/2015 PRODUCER East Main Street Insurance Services,Inc. Will Maddux PO Box 1298 Grass Valley,CA 95945 Phone:(530)477-6521 Email:info@theeventhelper.com East Coast Greenway Alliance Dennis Markatos-Soriano 5826 Fayetteville Rd.,Suite 210 Durham,NC 27713 COVERAGES THIS CERTIFICATION IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW. INSURERS AFFORDING COVERAGE NAIC# insurer a-Lloyds Syndicate 2623 AA-1128623 82% insurer B:Lloyds Syndicate 623 AA-1126623 18% INSURER C: INSURER D INSURER E: THE POUCIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAYPERTAIN,THE INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREINIS SUBJECT TOALL THE TERMS,EXCLUSIONS AND CONDITIONS OFSUCH POUCIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRC TYPE OF INSURANCE GENERAL LIABILITY COMMERCIAL GENERAL UABIUTY CLAIMS MADE [|OCCUR Host LiquorLiability GEN.AGGREGATE UMIT APPUES PER: POUCY Q JECT AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS GARAGE UABaJTY ANY AUTO RetailLiquorLiability EXCESS/UMBRELLA IJABflJTY |OCCUR \^\CLAIMS MADE DEDUCTIBLE RETENTION WORKERS COMPENSATION AND EMPLOYERS*LIABILITY ANY PROPRIETOR/PARTNER/EXECUnVE OFFICER/MEMBER EXCLUDED? If yes.describe under SPECIALPROVISIONS betow OTHER POUCY NUMBER EH-771313-L859550 EH-771313-L859550 POUCY EFFECTIVE DATE (MM/DD/YY) 11/14/2015 11/14/2015 POUCY EXPIRATION DATE (MM/PD/YY) 11/15/2015 11/15/2015 LIMITS EACH OCCURRENCE cncuioes 9QQ1LY INJURY 4 PROPERTY DAMAGE MEDEXP(Any one person) PERSONAL &ADV INJURY GENERAL AGGREGATE PRODUCTS -COMP/OP AGG DEDUCTIBLE COMBINED SINGLE UMIT (Ea accident) BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE (Per accident) AUTO ONLY -EA ACCIDENT OTHER THAN AUTO ONLY: EAACC AGG EACH OCCURRENCE AGGREGATE WC STATU-|IOTHH tory UMrrs ER EL EACH ACCIDENT EL DISEASE -EA EMPLOYEE E.L DISEASE -POUCY UMIT 1,000,000 5,000 1,000,000 2,000,000 INCLUDED 1,000 DESCRIPTION OF OPERATIONS /LOCATIONS/VEHICLES/EXCLUSIONSADDEDBY ENDORSEMENT /SPECIALPROVISIONS Certificate holderlistedbelowisnamedas additional insuredperattachedCG20260704. Attendance:2000,EventType:Block Parties/Street. CERTIFICATE HOLDER City of South Miami 6130 Sunset Drive South Miami,FL 33143 ACORD25(2001/08) CANCELLATION SHOULD ANY OFTHE ABOVE DESCRIBED POUCtES BE CANCELLED BEFORE THEEXPIRATION DATE THEREOF,THE ISSUING INSURER WILL f •MAO.30 DAYS WRITTEN NOTICETOTHECERTIFICATEHOLDERNAMEDTOTHELEFT,BUT rAJ-MPJi TOPOSO SWAkk IMPOCC NO OBLIGATION On LtADttJTV OF ANV MNP yPQN TUB INSUPJin,ITSAGENTS On AUTHORIZED REPRESENTATIVE ©ACORD CORPORATION 1988 Policy Number EH-771313-L859550 COMMERCIAL GENERAL LIABILITY CG 20 26 07 04 THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -DESIGNATED PERSON OR ORGANIZATION Thisendorsement modifies insurance provided underthe following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional insured Person(s)Or Organization^) Cityof South Miami 6130 Sunset Drive South Miami,FL 33143 Information required to complete this Schedule,if not shown above,will be shown in the Declarations. Section II-Who Is An Insured is amended to in clude as anadditional insured the person(s)ororgani zation^)shown in the Schedule,butonlywith respect toliabilityfor "bodily injury","property damage"or "personal and advertising injury"caused,inwholeor in part,by your acts or omissions or the acts or omis sions of those acting onyour behalf: A.In the performance of your ongoing operations;or B.In connection withyour premises owned byor rented to you. CG 20260704 ©ISO Properties,Inc.,2004 Page1 of 1 Garcia,Maria From:Korth,Jennifer Sent:Tuesday,October 06,2015 2:50PM To:Garcia,Maria Subject:FW:Event Insurance Coverage Importance:High Pleasealso print this email for the CM regarding the insurance andLiquorLiability. Jennifer E.Korth,LEED GA Planning&Sustainability Administrator City of South Miami 6130 Sunset Drive Miami,FL 33143 305-668-2514 (office) 786-797-3245 (cell) South*1 Miami Tl IT OTY OF PI FASAMT I IVING %Pirate cret<M«far l$sc «T*virowwt*w& Pleasenote:Florida hasaverybroadpublicrecordslaw.Mostwrittencommunicationsarepublicrecordsandavailabletothepublicandmediauponrequest.Your e-mail communications maythereforebesubjecttopublicdisclosure.Ifyoufeelthatyouarenottheintendedrecipient,thenpleasedeletethismessage. From:VictorDover [mailto:vdover@doverkohl.com] Sent:Tuesday,October 06,2015 12:42 PM To:Korth,Jennifer;Shari Kamali Cc:Herb Hiller;mchael@chaelcooper.com;Yamileth Medina;debbie@greenway.org;dennis@greenway.org Subject:RE:EventInsuranceCoverage Importance:High Shari and Jennifer: Answering your question from this morning: I spoke tothe insurance company.The "retail included"form of Liquor Liability is thegreater coverage option,so we'll go with that,tobe conservative.This means the coverage application I sent you last night is the right one.We'll pay the fee and secure this. Background: There are two types of "event liquor liability,"one is "retail included"liability which assumes thattheevent organizers are directly involved in vending the alcohol.The other type is "host liability only"which assumes the event organizers are only convening theevent,butothers (who have their own insurance)are vending the alcohol. In our case: Only personnel from the restaurants and the beer company sponsor are directly vending the alcohol atthe WHEELS street bash,not ECGA.However,since WHEELS is providing wristbands foronefree drink,andtherestaurant owners are deeply involved members ofthe host committee,I decided to go with the more expansive coverage so that there are zero questions and WHEELS,the City and ECGA would have maximum protection. Victor Dover FAICP LEED-APCNU Fellow Dover.Kohl &Partners TownPlanning Chair,WHEELS 2015 New bookby Victor Dover&John Massengale:Street Design:TheSecrettoGreat Cities and Towns From:Korth,Jennifer [mailto:JKorth@southmiamifl.gov1 Sent:Tuesday,October 6,201512:14 PM To:Victor Dover <vdover@doverkohl.com> Subject:Re:EventInsuranceCoverage Manager hadto leave toother meeting and will be back to review it.I'm anticipating he'll be back around1. OnOct 6,2015,at 11:25 AM,Victor Dover <vdover@doverkohl.com>wrote: Will call them at 11:30 when they open. Victor Dover FAICP LEED-AP CNU Fellow Dover.Kohl&Partners TownPlanning Chair,WHEELS 2015 NewbookbyVictorDover&John Massengale:Street Design:The Secret to Great Cities and Towns <image001.jpg> From:Korth,Jennifer [mailto:JKorth@southmiamifl.gov1 Sent:Tuesday,October 6,201511:13 AM To:Victor Dover <vdover@doverkohl.com> Subject:RE:Event Insurance Coverage Not necessarily.TheCMisstillina meeting,but has another meeting off-site at noon.As soon ashe gets out of his meeting,he will review it.I will keep you posted.In the meantime,try to get me the insurance. Thanks, Jennifer E.Korth,LEED GA Planning &Sustainability Administrator City of South Miami 6130 Sunset Drive Miami,FL 33143 305-668-2514 (office) 786-797-3245 (cell) a£orc?CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDfYYYY) 10/06/2015 PRODUCER East Main Street Insurance Services,Inc. Will Maddux PO Box 1298 Grass Valley,CA 95945 Phone:(530)477-6521Email:info@theeventhelper.com THIS CERTIFICATION IS ISSUED AS A MATTER OP INhUKWAIlUN ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC# INSURED East Coast Greenway Alliance Dennis Markatos-Soriano 5826 Fayetteville Rd.Suite 210 Durham,NC 27713 insurer a Essex Insurance Company 39020 INSURER B: INSURER C INSURER D INSURER E COVERAGES THEPOLICIES OF INSURANCE LISTED BELOWHAVE BEENISSUEDTOTHE INSURED NAMED ABOVE FORTHE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TOALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVEBEENREDUCEDBY PAID CLAIMS. INSRADD'L LTR INSRC TYPE OF INSURANCE GENERAL UABtUTY COMMERCIAL GENERAL LIABILITY |CLAIMS MADE [X |OCCUR HostLiquor Liability GEN'L AGGREGATE UMIT APPLIES PER: POLICY Q JECT Retail Liquor Liability • AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS GARAGE LIABILITY ANY AUTO LOC EXCESS/UMBRELLA LIABILITY OCCUR ||CLAIMS MADE DEDUCTIBLE RETENTION $ WORKERS COMPENSATION AND EMPLOYERS*LIABILITY ANY PROPRIETOR/PARTNER/EKECUTIVE OFFICER/MEMBER EXCLUDED? Ifyes,describe under SPECIALPROVISIONSbelow OTHER POUCY NUMBER 3DS5440-M859576 POUCY EFFECTIVE DATE (MM/OD/YY) 11/15/2015 POUCY EXPIRATION DATE (MM/DD/YY) 11/16/2015 LIMITS EACH OCCURRENCE wcluoes BODILY IMIURV A PROPERTY DAMAGE MEDEXP(Any one person) PERSONAL &ADV INJURY GENERAL AGGREGATE PRODUCTS -COMP/OP AGG DEDUCTIBLE COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE (Per accident) AUTO ONLY -EA ACCIDENT OTHER THAN AUTO ONLY EAACC AGG EACH OCCURRENCE AGGREGATE WC STATU- TORY LIMITS E.L.EACH ACCIDENT OTH ER E.L.DISEASE -EA EMPLOYEE E.L.DISEASE -POLICY LIMIT 1,000,000 5,000 1,000,000 2,000,000 1,000,000 1,0 DESCRIPTION OF OPERATIONS /LOCATIONS /VEHICLES /EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS Certificateholderlistedbelowis named as additional insured per attached CG20260704. Attendance:200,Event Type:Parade. CERTIFICATE HOLDER Cityof South Miami 6130 Sunset Dr. South Miamai,FL 33143 _L ACORD 25 (2001/08) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICETOTHE CERTIFICATE HOLDERNAMEDTOTHELEFT,BUT rAILUnG TOPO 60 SHALL IMPOSEMO OPLIGftTtQN OR LyVOHJTV Of ANY KINDUPONTHE INCUnERj ITS AGENTS On nCPnCCCNTATTVCC, AUTHORIZED REPRESENTATIVE ©ACORD CORPORATION 1988 PolicyNumber.3DS5440-M859576 COMMERCIAL GENERALLIABILITY CG 2026 07 04 THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s)Or Organization(s) Cityof South Miami 6130 Sunset Dr. South Miamai,FL 33143 Information required to complete this Schedule,if not shown above,will be shown in the Declarations. Section II-Who Is An Insured is amended to in clude as an additional insured the person(s)or organi zations)shown in the Schedule,butonlywith respect to liability for"bodily injury","property damage"or "personal and advertising injury"caused,inwholeor in part,by your acts or omissions or the acts or omis sions of those acting on your behalf: A.In the performance of your ongoing operations;or B.In connection withyour premises owned byor rented toyou. CG 20260704 ©ISO Properties,Inc.,2004 Page 1 of 1