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2
3
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10
11
12
13
14
15
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28
City of South Miami
Regular City Commission Minutes
September 1, 2015
A. SILENCE OR TURN OFF ALL CELL PHONES
B. ADD-ON ITEM(S)
C. ROLL CALL
The following members of the City
Mayor Harris, Commissioner Welsh, Commi
Also in attendance were: City
Pepe, Esq., City Clerk Maria M.
D. MOMENT OF SILENCE
E. PLEDGE OF
nt: Mayor Stoddard, Vice
rEdmond.
Thomas F.
F. IGHT MUST HAVE BEEN
G.
29 the prestigious Chief's Administrative Award to Sgt Robert
30 Bukens, and Captain
~1
H. APPROVAL OF MINUTES
a) Minutes of August 18, 2015
35
36 The Minutes of August 18, 2015 were unanimously approved as presented.
~8
CITY COMMISSION MINUTES
September I, 2015
1
h CITY MANAGER'S REPORT (See attached)
1
2 The Commission and the City Manager discussed various issues regarding school
3 traffic and the Girl Scouts parking issue. Also, the Commission reached a consensus for not
4 enforcing parking by the Children's Clinic on Wednesdays so that the nurses could park there
5 without getting a ticket.
~
J. CITY ATTORNEY'S REPORT
8
9 Mr. Pepe informed about the oral argume FP&L transmission lines appeal
..... be an opinion issued in two
on item no. 18 relating to
agenda appear to be
intended to vote
specifically
10 before the District Court of Appeals, indicating
11 weeks but sometimes it takes longer. Mr. Pepe
12 the Planning Board votes, explaining that
13 unanimous, he believes that there was
14 no on that item. The Commission
15 referring to an article regarding
16 return of all monies collected from
17 specific case as well as others that
l~
K,.
20
21
22
i>i
L.
25
26
27
28
29
30
31 them; more
32 on the ballot; there
§>i
M. CONSENT AGENDA
§/i
I ordering the
owinfl individuals addressed the
Miami Hospital for a most professional
Commission from Attorney Nancy Stroud regarding
amending the LDC which was approved by a 3/2
it should have been a 5/5 vote; subsequently, the
point by point evaluation of the letter to be brought back to
continued, such as the idea of placing the sale of city hall
ments on the pros and cons of cutting taxes.
1. A Resolution authorizing the City Manager to accept donation contributions in
37
the amount of $700 for the 2015 Back to School Giveaway event. 3/5
(City Manager-Parks & Recreation)
CITY COMMISSION MINUTES
September 1, 2015
2
1 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve
2 Resolution No. 127-15-14466 authorizing the City Manager to accept donation contributions in
3 the amount of $700 for the 2015 Back to School Giveaway event, passed by a 4 -0 vote:
4
7
8
9
2.
Yea:
Nay:
Mayor Stoddard
Commissioner Welsh
Commissioner Liebman
Commissioner Edlmc,n
None
Improvement account to
3/5 (City Manager-Parks &
Moved by Mayor Stoddard, seconded
Resolution No. 128-15-14467 "1J1~hnlnzm
of $25,000 from Capital
Improvement account.
n to approve
ment
10 account to Parks and Recreation
11
14
15
16
17
18
19
Resolution No.
contract with RP Utili
passed by a
Yea:
Yea:
Nay:
CITY COMMISSION MINUTES
September 1, 2015
ana!:!'~r to negotiate and to enter into a
Corp. for drainage improvements at
3/5
seconded by Commissioner Edmond, the motion to approve
the City Manager to negotiate and to enter into a
n Corp. for drainage improvements at Dante Fascell Park,
Mayor Stoddard
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
3
1
4. A Resolution relating to budget; authorizing a transfer of $3,000 from Human
Resources Contingency account, to Pre-Employment Physicals account.
3/5 (City Manager-Human Resources)
2 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve
3 Resolution No. 130-15-14469 authorizing a transfer of $3,000 from Human Resources
4 Contingency account, to Pre-Employment Physicals account, passed by a 4 -0 vote:
5
8
9
10
11
12
15
16
17
18
19
20
Yea:
Nay:
6.
Resolution No. 131-15-
with FPL FiberNet,
Mayor Stoddard
Commissioner
Comml'«1I1n,'r
Com
rrecve,lr agreement
3/5
d, the motion to approve
a one-year agreement
by a 4 -0 vote:
", e City Manager to negotiate and enter into a
Ic, Inc. for the construction of the Twin Lakes Drainage
3/5
Moved by Mayor seconded by Commissioner Edmond, the motion to approve
Resolution No. 132-15-14471 authorizing the City Manager to negotiate and enter into a
contract with Maggolc, Inc. for the construction of the Twin Lakes Drainage Improvements,
passed by a 4 -0 vote:
Yea:
CITY COMMISSION MINUTES
September I, 2015
Mayor Stoddard
Commissioner Welsh
, 4
10.
3
Nay:
Commissioner Liebman
Commissioner Edmond
None
A Resolution authorizing the City Manager to negotiate and enter
contract with Maggoic, Inc. for the construction of the SW 42nd
Roadway Improvements.
(City Manager-Public Works)
into a
Street
3/5
4 Moved by Mayor Stoddard, seconded by Co mond, the motion to approve
and enter into a
Roadway Improvements,
5 Resolution No. 133-15-14472 authorizing the City
6 contract with Maggolc, Inc. for the construction
7 passed by a 4 -a vote:
8
11
12
13
14
15
18
Yea:
Nay:
11. and enter into a
Sidewalk Repairs. 3/5
mi<,<inner Edmond, the motion to approve
to negotiate and enter into a
dewalk Repairs, passed by a 4 -a vote:
Stoddard
Commissioner Liebman
Commissioner Edmond
None
12. A Resolution authorizing the City Manager to negotiate and enter into a
contract with Maggolc, Inc. for the construction of the Swale Repair on SW
54th Street.3/5 (City Manager-Public Works)
19 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve
20 Resolution No. 135-15-14474 authorizing the City Manager to negotiate and enter into a
CITY COMMISSION MINUTES
September 1, 2015
5
1 contract with Maggolc, Inc. for the construction of the Swale Repair on SW 54th Street, passed
2 by a 4 -0 vote:
3
6
7
8
13.
Yea:
Nay:
Mayor Stoddard
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
A Resolution authorizing the
contract with Canyon Constru
Shelters on SW 59th Place and
(City Manager-Public Works)
negotiate and enter into a
construction of the Bus
3/5
m •• :IT.nTllnn to approve
into a
9 contract with Canyon Constructi SW 59th
10 Place and on SW 62nd Avenue,
11
14
15
16
17
18
19
20
21
22
23
N.
Commission meetings; changing the time and/or
n meeting of Tuesday, September 15, 2015.
Moved by seconded by Vice Mayor Harris, the motion to approve as
changing the time and/or date of the City Commission
meeting of Tuesday, Selpte,rfliJer 15, 2015, passed by a 4 -0 vote:
Yea:
Nay:
CITY COMMISSION MINUTES
September 1, 2015
Mayor Stoddard
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
1
2
3
4
5
6
7
8
9
10
11
14
15
16
17
18
5. A Resolution authorizing the City Manager to purchase group health insurance
benefits from Blue Cross Blue Shield and dental and vision insurance benefits
from MetLife for the City of South Miami full time employees and participating
retirees. 3/5
(City Manager-Human Resources)
This item was pulled from the Consent for further clarification.
Sapoznik's representative, Ada Waters, add~J~~~d the Commission providing
-",< />~,
,'~'>f ' answers to various questions from the Commission.
":; <>J/:'" '''<.~t//'}
Moved by Mayor Stoddard, seconded bYS6'rprnissioner'Ed,l'!,ond, the motion to approve
Resolution No. 138-15-14477 authorizing the YltY,WI'ilnager to purih~segroup health insurance
<:?:;-"< '/t>:· ': " . .i> benefits from Blue Cross Blue Shield and dent~il~Rd vision insurance benefits from MetLife for
the City of South Miami full time employees a~~p~rticipatin&:(etirees, p!~¥¢qby a 4 -0 vote:
\~\~l,,(~~~J;";~~'i"
Yea: Stoddard",\;\y\~.\'
'~~ ~e S~':_i~~tht
l1i~;Si()r'I'e:!r,Ll?leb::di~q :::
<::::4~
se/:orldE'd by Commissioner Welsh, the motion to approve
aglEfltlrizin the City Manager to negotiate and enter into a
Corp. for the construction of the Mango Terrace
nnr·nIlPments, passed by a 4 -0 vote:
19 contract with Corelan·d:l::onstn
20 Neighborhood Traffic
21
Yea:
Nay:
CITY COMMISSION MINUTES
September 1, 2015
Mayor Stoddard
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
7
1
8. A Resolution authorizing the City Manager to negotiate and enter into a
contract with Coramarca, Corp. for the construction of the SW 78th Street
Roadway and Drainage Improvements. 3/5
(City Manager-Public Works)
2 Moved by Commissioner Welsh, seconded by Commissioner Edmond, the motion to
3 defer A Resolution authorizing the City Manager to negotiate and enter into a contract with
4 Coramarca, Corp. for the construction ofthe SW 78th Street , and Drainage
5 Improvements, passed by a 4 -0 vote:
6
11
12
13
14
15
16
19
Yea:
Nay:
O. RESOLUTION(S) PUBLIC
Mayor ~tc.aaara
missioner Welsh, the motion to approve
."n."ppr to enter into an Interlocal
~lQ~IU1;1hce and support services for a three (3)
a 4 -0 vote:
Mlt\ltlr Stoddard
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
15. A Resolution authorizing the City Manager to negotiate and enter into a
contract with Florida Sidewalk Solutions for Citywide Sidewalk Repairs. 3/5
(City Manager-Public Works)
CITY COMMISSION MINUTES
September I, 2015
8
1 Moved by Mayor Stoddard, seconded by Commissioner Liebman, the motion to approve
2 Resolution No. 141-15-14480 authorizing the City Manager to negotiate and enter into a
3 contract with Florida Sidewalk Solutions for Citywide Sidewalk Repairs, passed by a 4 -0 vote:
4
Yea:
Nay:
5
~
8
9 Moved by Mayor Stoddard,'
10 Resolution No. 142-15-14481 for sp .
11 Sunset Drive within the Specialty
12 5 -0 vote:
13
16
Mayor Stoddard
Commissioner Welsh
Commissioner Liebman
Commissioner "",~,.~
None
Harris, the motion approve
a general restaurant at 5894
Overlay "HD-OV", passed by a
17 Mr. Williams presented this item.
18
19 The Commission discussed the amount required to be paid into the parking fund,
20 amending the resolution in order to waive the parking fee for the term of one year. The motion
21 passed by a 4-1 vote (Edmond).
22
CITY COMMISSION MINUTES
September 1, 2015
9
1 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve as
2 amended Resolution No. 143-15-14482 approving a special exception waiving strict compliance
3 with the provisions of the hometown district overlay parking requirements, to locate a general
4 restaurant at 5894 Sunset Drive within the Specialty Retail "SR", Hometown District Overlay
5 "HD-OV", passed by a 4 -1 vote:
6
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
The
Yea:
Nay:
Mayor Stoddard
Vice Mayor Harris
.Marcelo Fernandez was available
addressed the
application for special exception,
.. Ie traffic increase, as well as intrusion,
fifth floor bonus was discussed, which
ground floor, otherwise, without the fifth
mission also discussed the need for "no turn" signs
nce of conducting a traffic study was also indicated
24 seconded by Vice Mayor Harris, the motion to defer A
25 Resolution approving a to construct a 5 story Large Scale Development at
26 6201 Sunset Drive within nsit Oriented Development District Mixed Use-5 "TODD MU-5"
27 zoning district, passed by a 5 -0 vote:
28
Yea:
CITY COMMISSION MINUTES
September I, 2015
Mayor Stoddard
Vice Mayor Harris
Commissioner Welsh
Commissioner Liebman
10
5
6
7
8
9
14
15
16
17
18
19
20
21
22
23
24
Nay:
Commissioner Edmond
None
P. ORDINANCE(S) SECOND READING(S) PUBLIC HEARING(S)
19. An Ordinance amending Chapter 2. Article I, Section 2-2.1 (J) to change the
Moved by Mayor Stoddard, seconded by rn,~~
Ordinance No. 20-15-2227 amending Chapter 2,
procedure and requirements, for addressing
sh, the motion to approve
(J) to change the
'PEI.SSE~a by a 4 -0 vote:
Yea:
Nay:
Q.
J~::, i
pros and cons of abandoning the unimproved right
Mr. Held explained that the City really has no
W/>,Is"h"made a motion providing that the square footage in the
easement area to be by the City to the applicant shall not be used towards
calculation of building impervious coverage, or footprint of the structures and
improvements on the lot abutting the property to be vacated. Seconded by Mayor Stoddard the
motion passed by 4-0 vote.
25 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to approve
26 as amended An Ordinance vacating and abandoning 1,762.90 square feet of the unimproved
CITY COMMISSION MINUTES
September 1, 2015
11
1 right-of-way portion of SW 44th Street and SW 64th Avenue, Folio No.09-4024-030-1170, and
2 to quit claim the City's interest to the abutting property owners, passed by a 4 -0 vote:
3
6
7
8
9
Yea:
Nay:
R. ADJOURNMENT
Attest
Maria M. Menendez, CMC
City Clerk
CITY COMMISSION MINUTES
September 1, 2015
Mayor Stoddard
Commissioner Welsh
Commissioner Liebman
Commissioner Edmond
None
12
Philip K:;~{ppdard, PhD
·';;-Whih.
To:
Date:
From:
Re:
Sout~iami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
Honorable Mayor and City Commission
September 1, 2015
Steven Alexander
City Manager
Manager's Report
Attached are the City's accomplishments for the period covering August 17 -August 30, 2015
which are hereby submitted for your review prior to the Commission Meeting.
If you have any questions please feel free to contact me.
Finance:
Finance continues updating the FY 2016 PROPOSED Budget based on the comments provided at
the August 13, 2015 Budget Workshop. Finance has submitted the required advertisements for
the upcoming budget hearings to the State for review and approval. The State and City Attorney
have both approved the proposed Ordinances.
Finance continues to hold on the installation of the new upgrade to the City's ONESolution Finance
program until the City's New Virtualization server is installed. Finance continues to trouble shoot
any issues related to the City's ONESolution finance system. Finance continues to monitor the
different department's issues and help correct those matters.
Finance continues to update and trouble shoot issues related to the City's website.
Finance is in the process of closing July 2015. Once the budget to actual report for July 2015 is
complete, the City will be uploading to the City's website and providing to all department heads.
Management Information Systems:
The County has received the City's virtualization servers and have racked the servers at their
secure facility. The City is moving forward with the option which is extremely beneficial to the
City. The County will be installing the City's virtualization system at a County, high-security, Data
Center.
-2 -City Manager's Report to the Commission -September 1, 2015
The City's Wi-Fi project is on complete hold until the connectivity problems are corrected. Miami-
Dade County and the vendor continue working together. Apparently there is a major issue
somewhere between the antennas and the City's existing firewall. The City has completed the
installation of a new switch and is in the process of purchasing a new modem. Miami-Dade
County along with all other involved vendors are currently trying to fix the problem.
Parking:
Parking is working with Planning on obtaining certain information related to the City's downtown
parking infrastructure.
Laz Parking has submitted a marketing plan for the City's parking infrastructure and public parking
garage. The City will be reviewing the plan and providing comments.
Parking continues stripping parking spaces throughout the City which will be converted to paid
parking. Moreover, as Parking completes the striping at other certain areas, parking will install
parking meter heads.
Parking continues reviewing a possible partner, to provide video updates of parking stalls, real-
time. The program may serve to substitute the costly smart parking initiative, like Streetline's
program, by not requiring any major capital costs. The vendor has come to us in an effort to
provide a US pilot program, which would cost the City $0. Review is in progress.
Nonetheless, until the video option is presented as viable, the City is moving forward with the
development of a smart parking program. The City Manager has reviewed and provided
comments for the RFP for smart parking second version. Finance and procurement has addressed
the comments and has forwarded the revisions to the City Manager for final review.
Procurement Division: City Managers Commission Report:
ITQ -Senior Meal Program: The ITQ was issued on August 20; a Pre-bid meeting is scheduled
September 2. Proposals are due on September 8.
RFP -Multipurpose Field Renovations at Murray Park: The RFP closed on August 28; Three (3)
proposals were received. The project is funded by a CDGB grant that expires September 30, 2015.
Miami-Dade County has been requested to provide approval for the proposals received and, to
extend the grant deadline. A reply is pending. This represents the third solicitation for this
project. The City did not receive submittals for the two previous solicitations.
RFQ -Complete Streets Policy & Design Standards Manual: The RFQ closed on August 7; five (5)
proposals were received. A Selection Committee met on August 20 to score and rank the
proposals. An award recommendation is pending.
RFP -Solid Waste: The RFP due date has been extended to October 16 at 10 AM to allow for
additional analysis and feedback from the solid waste industry.
-3 -City Manager's Report to the Commission -September 1, 2015
Purchasing Ordinance: Continue working with the City Attorney to complete a draft Purchasing
Ordinance. Once completed, the Purchasing Ordinance will be forwarded to the City Manager for
approval. The final document will be placed on an upcoming Commission Meeting for approval.
Following are highlights for the City's Code Enforcement Division:
I. Bi-Weekly Statistics:
a. Issued 35 Courtesy Civil Infraction Notices (CCINs).
b. Issued 7 Notices of Civil Infraction (NOCls).
c. Handled 9 complaints.
d. Conducted 70 proactive Inspections.
e. Conducted 44 re-Inspections.
f. Closed 24 cases.
g. Removed 31 illegal signs from the City.
h. Handled 6 graffiti tags.
i. Reviewed 63 building permits.
j. Assisted 59 counter walk-ins.
II. Fines & Fees Collected:
Total amount collected through August 31, 2015: $ 4,024.30
III. Local Business Tax Compliance Office:
For the period of August 15 -31, 2015
Total number Total amount collected
a. NEW BTRS ISSUED
b. NEW LIENS ISSUED
c. INSPECTIONS CONDUCTED
d. NEW BTRS REVIEWED
Reports, additional items
a. FL League of Cities Report
b. Miami Dade County Report
(8)
(16)
(53)
(31)
c. License renewals 2015 -2016 (Continued Printing)
d. Towing Companies Inspections
e. Solid Waste Enclosure Requirements Notices
f. Renewal Report (Submitted)
$ 2,700.00
$1,785.00
-4 -City Manager's Report to the Commission -September 1, 2015
IV. Special Project(sl:
The Code Enforcement Division held its Special Magistrate hearing Thursday, August 20,
2015. The Code Enforcement Division attended its SFACE meeting in Pinecrest
Wednesday, August 26, 2015. The Code Enforcement Division processed and mailed
over 700 LlC/BTR renewals for FY 2015-2016.
The following are the accomplishments for the Police Department:
Chiefs Office
i. "Staff Own-A-Zone" program yielded 30 citizen and business contacts throughout the City;
ii. C.A.S.T graduation was held at the Community Center on Aug. 20th for the first graduating
class ofthe C.A.5.T program.
iii. Continued meetings for National Night Out Event with staff which has been scheduled for
October 9th
, 2015 ;
iv. Participated in City of Miami Police Explorer Academy and graduation;
v. Began the hiring process for new Communications Officers and completed the first round
of interviews.
Uniform Patrol Division
i. Total of 15 arrests. 4 Felonies, 4 misdemeanors and 2 warrants. 4 were narcotics related
and 1 was a juvenile misdemeanor.
ii. Ofc. Tefel participated in a mUlti-agency DUI task force that was sponsored by Coral Gables
PD on August 19th •
Professional Standards Division and Training
i. Several potential new police hires are being processed;
ii. Active shooter training is being coordinated with local area schools and with Parks and
Recreation.
-5 -City Manager's Report to the Commission -September 1, 2015
Criminal Investigations Division
i. CID conducted several burglary surveillance and saturation patrols to address burglary
concerns.
ii. CID conducted a bike theft detail at the metro rail in an effort to deter thefts.
iii. C.I.D. detectives patrolled both the shopping areas and residential areas to deter
residential and vehicle burglaries.
Services Division
Fleet Management, Records Management, Quarter Master, Property & Evidence Management;
I. Revised filing system to categorize and efficiently store property and evidence in the
Property Room is currently being implemented;
II. Going through closed cases and sending out certified letters to owners for claiming
property. Currently 98 items have been returned to owners since computerized inventory
implemented;
III. Currently 829 items have been destroyed pursuant to Florida State Statue. Since
computerized inventory implemented;
IV. Quartermaster module being implemented for better tracking and assignment of police
issued equipment;
V. Four marked patrol units are at DSS awaiting installation of tablet hardware.
PUBLIC WORKS DEPARTMENT
Engineering and Construction Division
Twin Lakes Drainage Improvements: Consultant submitted 100% set plans to the City with
DERM for approval. The project was advertised for construction. The bid opening was on 8/14115.
A contractor will be selected and a resolution presented to commission on 911/15.
Bus Shelters: The project was advertised for construction. The bid opening was on 8114/15. A
contractor will be selected and a resolution presented to commission on 911115.
SW 42 ST Design for Roadway and Drainage Improvements: The project was advertised for
construction. The bid opening was on 8/17115. A contractor will be selected and a resolution
presented to commission on 911115.
SW 78 ST Design for Roadway and Drainage Improvements: The project was advertised for
construction. The bid opening was on 8/14/15. A contractor will be selected and a resolution
presented to commission on 911115.
-6 -City Manager's Report to the Commission -September 1, 2015
Citywide Sidewalk Uplift Repairs: The project was advertised for construction. The bid opening
was on 8114/15. A contractor will be selected and a resolution presented to commission on9/TI15 .
. Sunset Drive Roadway Improvements Ph. V: Project is ongoing. Milling and resurfacing is
complete. Thermoplastic paint is complete. Irrigation system is complete. Patch on left turn lane
onto SW 6ih Avenue will be repaired by MDC forces.
Road Resurfacing on SW 60 th Place and SW 64 th Terrace: A contractor was selected via RFP. A
resolution was approved by commission. A purchase order has been issued.
Police Fueling Facility Improvement: The accents lights illuminating the wording on the canopy
were installed. The project is complete. PW is working on the [mal puoch list for project close out.
Sunset Drive Striping: A Resolution to piggy-back on a contract with the City of Miami Beach
was presented to commission on August 18,2015. A purchase order is being issued.
Median Landscaping along US1: Project being coordinated with FDOT. Attended a meeting with
FDOT on Juoe 23, 2015. Pending next submittal from the FDOT consultant.
Pinecrest Villas Traffic Calming Design: The 90% design plans were submitted to MDC for
preliminary review. Surveying continues in an effort to attain concurrency results for as many
traffic calming devices as possible.
Twin Lakes & Bird Estates Traffic Calming Design: Consultant submitted 90% of the design
plans for review. Plans were provided to Miami Dade Public Works for preliminary review.
Additional speed tables on SW 60 th Street and on SW 65 th Avenue are being proposed, pending
MDC approval. Surveying continues in an effort to attain concurrency results for as many traffic
calming devices.
SW 60 th Avenue Traffic Calming: A survey was redistributed to the residents for concurrency. As
of today, the result of the surveys does not meet the 2/3 required concurrency criteria as per MDC.
Mango Terrace Traffic Calming: The project was advertised for construction. The bid opening
was on 8114115. A contractor will be selected and a resolution presented to commission on 9/1/15.
Manor Lane Traffic Cahning: Project is substantially complete. Pending thermoplastic paint to be
applied.
Street Name Signs: Installation of signs is complete in the downtown area. Contractor provided a
fee estimate to replace the blades on SW 74 th Street to include "Richard O'Barry". The installation
of new signs along Suoset Drive is uoderway. The next area for the installation of signs was defined
south of the Downtown area, between US 1 and SW 57 th Avenue. It has approximately 55 sign
assemblies.
-7 -City Manager's Report to the Commission -September 1, 2015
City Welcome Signs: A fee proposal was received from a consultant. A resolution will be
presented to commission on 9/15/15.
Sanitary Sewer Master Plan: A fee proposal was received from a consultant. A resolution will be
presented to commission on 9/15/15. .
SW 64th Street: A proposal for an environmental phase study was requested from a consultant.
The study is being requested to fulfill the requirement for a grant.
Street Lights (Cobra Heads) on 67th Street: Pending further instructions.
Public Works/(Below are completed work orders that go beyond the day to day requests &
duties).
1. Trimmed 14 trees between 57 Avenue & 53 Terrace as requested.
11. Trimmed 12 trees on 50 Street & 63 Avenue and completed a major clean up and cut back of
the area.
111. Filled 12 Trash Holes with R.A.P.
IV. Trimmed a tree at 6531 SW 64 Avenue as requested by resident.
v. Painted parking bumper as requested by Police.
VI. Delivered 6 replacement garbage bins to residents as requested.
Vll. Cut & removed a fallen tree branch in front of Police Station as requested by Police.
V111. Removed debris on the street due to an accident on 74 Street & 63 Court as requested by Police.
IX. Removed banner over 5880 Sunset Drive in preparation for expected Hurricane Erika.
x. Installed track on the bottom of the Sylva Martin Door to avoid rodents entering the building as
suggested by the Pest Control Technician.
Xl. Installed door lock to kitchen door in the Sylva Martin Building as requested by Jennifer Korth.
XIl. Reset GFI's in the Downtown Area.
X111. Repaired electrical box in the Downtown Area in front of First National Bank as requested by
the Director of Public Works.
XIV. Removed existing non-working antenna's and wires from Public Works office building rooftop
in preparation for the new roof installation as requested by the Public Works Director.
xv. Monitored new roof installation project as requested by the Public Works Director.
XVI. Replaced damaged AlC Belt in the Communications Division as requested by Police.
XVIl. Contacted vendor to repair AlC .unit on the 2 nd floor at City Hall as required.
XV111. Repaired and reset AlC unit in the Pool Office at the Murray Park Pool as requested.
XIX. Contacted vendor to repair AlC unit in the Finance office at City Hall as requested.
xx. Repaired fuel pump hose located at the City Hall gas pump and painted the pump as requested
by Police.
XXI. Replaced 3, 100WATT lamps on Dom Avenue and 1, 5Amp fuse as requested by downtown
business owner.
XXIl. Complete all preparation necessary for expected Hurricane Erika.
-8 -City Manager's Report to the Commission -September 1, 2015
PARKS:
Administration
• Quentin Pough, Parks & Recreation Director, successfully completed Year II and graduated
from the National Recreation Parks Association (NRPA) Directors School. The NRPA
Directors School is an exclusive professional development opportunity designed to prepare
new and potential recreation agencies for the challenges of leading and managing
effectively. The learning objectives are based on the Commission for Accreditation of Park
and Recreation Agencies (CAPRA) standards and the Management of Parks and Recreation
Agencies text.
PARKS
New Sub Surface Diffuser System at Fuchs Park
• Two (2) new sub-surface diffusers were installed Friday, Aug. 21st.
New Playgrounds at Brewer Park, Dante Fascell Park, Fuchs Park & Murray Park
• Anticipated completion date for Dante Fascell Park and Murray Park is Wednesday,
September 9'h.
• All work is to be completed within 120 days from Monday, 6/15/2015.
Dante Fascell Park Drainage Improvements
• RFP closed Friday, August 14'h. City received four (4) proposal bids; lowest bid is
$60,479.
• Project proposal schedule to go before city commission for approval on Sept. l s'.
Parks Master Plan
• Consultant and P&R Director are currently inputting data into PRORAGIS-Parks
and Recreation Operating Ratio and GIS system.
• PRORAGIS is a comparative benchmarking system which allows users to compare
themselves to departments that they identify as similar to themselves -whether
similar in geography, climate, size, or number ohotal employees. Users complete a
survey that captures data about their agency and its responsibilities, and are then
able to analyze their data and compare themselves to individual agencies or
aggregated groups of agencies. PRORAGIS also allows agencies to upload existing
GIS information about their facilities, or build a GIS dataset for their agency. Once
this information is entered into PRORAGIS, agencies can perform various analyses
about their parks and programming. For instance, PRORAGIS provides the ability
examine the location of their facilities in relation to current demographic and
socioeconomic data, allowing proactive planning of facility and program
development to better serve their communities.
-9 -City Manager's Report to the Commission -September 1, 2015
RECREATION
Football & Cheerleading
• Currently there are 169 youth participants registered for football and 38 registered
for cheerleading.
• $12,850.50 in revenue collected for football and $2,704.00 for cheerleading.
• South Miami was recognized as part of the week by the Orange Bowl on the
weekend of August 21 st and 22 nd • Orange Bowl staff members present each park
with a commemorative plaque and financial contributions for park improvements
and also distribute promotional items and discounts from official Orange Bowl YFA
sponsors.
After School Care Program
• 79 participants are currently registered, $2,935.00 collected in revenue.
• The program features free transportation from local schools, homework assistance,
dance, arts and crafts and various recreational activities.
Aquatics
• Pool hours were updated beginning on Monday, August 24th. The pool is now open
for public swim Tuesday through Friday 4:00 pm -7:00 pm and Saturday & Sunday
1:00 pm -4:45 pm. The new hours allow for more available open swim for
community youth after school.
Special Events
• The Parks and Recreation Department along with local businesses and supporters
hosted its Annual Back-2-School Give-a-Way on August 20, 2015 from 4-6pm. Over
400 parents and children enjoyed a performance by our Summer Camp participants
in the ADMIT program followed by a free backpack give-a-way. 400 backpacks filled
with school supplies were distributed to allow the students of South Miami an
opportunity to have another successful school year.