Loading...
_Ha1 2 3 4 ~ 11 12 13 14 15 16 is 29 30 ~~ 33 34 ~~ 37 City of South Miami Regular City Commission Minutes August 18, 2015 A. SILENCE OR TURN OFF ALL CELL PHONES B. ADD-ON ITEM(S) C. ROLL CALL The following members of the ""'Yi,,! : Mayor Stoddard, Vice Mayor Harris, Commissioner Welsh, Comm ' missf& Edmond. Also in attendance we Pepe, Esq., City Clerk Maria M, D. MOMENT OF SILENCE F. G. H, a) 1. CITY MANAGER'S REPORT (See attached) !, CITY ATIORNEY'S REPORT CITY COMMISSION MINUTES August 18, 2015 ATT,nmey Thomas F. MIV115SION TONIGHT MUST HAVE BEEN 4, 2015 were unanimously approved as presented. 1 1 The following is the City Attorney's summary report: an update on the Martinez de 2 Castro case; working with Redflex relating to amendment to the existing ordinance; working on .3 the Madison Square project. g K. PUBLIC REMARKS 6 7 The public remarks section was opened and the following individuals addressed the 8 Commission: Yvonne Beckman, Dick Ward, Antoinette ley Cassel, Dr. Claudia Hauri. 18 11 12 Commission Remarks Summary: 13 at the Community Center; saluting South 14 the importance of following procedure. Is M. CONSENT AGENDA 1. A Resolution ,mthrlr;7'jr the amount of $500 (City & giveaway on Thursday changes seen lately; a donation contribution in 3/5 19 20 21 Resolution No. J.£.£-J..:> 22 23 ",Hphlman, the motion to approve anager to accept a donation contribution in passed by a 5 -0 vote: 26 issioner Liebman Commissioner Edmond None 2. ating to budget; authorizing a transfer of $3,500 from City cy, to City Clerk Contractual account. 3/5 (City Manager-Finance) 27 Moved by Mayor Stoddard, seconded by Commissioner Liebman, the motion to approve 28 Resolution No. 123-15-14462 authorizing a transfer of $3,500 from City Clerk Contingency, to 29 City Clerk Contractual account, passed by a 5 -0 vote: 30 CITY COMMISSION MINUTES August 1B, 2015 2 3 4 5 6 7 12 12 3. Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None ..:;;» A Resolution relating to budget; authorizin,llj'ta;""transfer of funds from Public A:i1</f~'" Works Fuel & Lubricants account to Publ~~~rks Utilities-Water account. 3/5 (C 't M F') 4;iYtffi:DiiI0\t. I y anager-Inance j:</V&4"--")//.i;;_~;j, i4.i~.; .. ·.• .. 2 ... >.: .•.• ; •. ·.;tM/ -~<{;;i.t.-:: ;>~ 0--J _;;;:#];;",_ Moved by Mayor Stoddard, seconded .@(llm'h1issioner Cf~Hlnan, the motion to approve Resolution No. 124-15-14463 authorizing a tr',ff",fii'of funds from P'~JncWorks Fuel & Lubricants account to Public Works Utiliti account, passed by'~"~"O vote: Yea: N. 13 .. seconded by Commissioner Welsh, the motion to approve 14 orizing the City Manager to enter into a Piggyback 15 iami Beach with H & R Paving, Inc. for the Purchase of 16 Asphaltic aterials to be Picked-Up or Delivered to the City and the Striping 17 of City Streets and Parking Lots, passed by a 5 -0 vote: 18 Yea: CITY COMMISSION MINUTES August 18, 2015 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman 3 3 Nay: Commissioner Edmond None 5. A Resolution authorizing the City Manager to amend the agreement with Granicus adding the Granicus Analog Serlier to enable Google Chrome web browser users to view City meetings on the City's streaming media archive se~~. m (City Manager) 4 Moved by Mayor Stoddard, seconded by Com ~r,LI.,uman, the motion to approve . d the agreement with 5 Resolution No. 126-15-14465 authorizing the City 6 Granicus adding the Granicus Analog Server to web browser users to 7 view City meetings on the City's streaming by a 5 -0 vote: 8 H 13 14 O. 15 hearing was con Yea: 16 it was moved by Com 17 the table. The motion paSSE,a the Commission meeting of August 4, 2015, after a public Commission discussion. At the meeting of August 18, 2015, Welsh, seconded by Commission Liebman to take the item off by a 3~2 vote (descending votes: Harris and Edmond). The 18 Commission then discussed the pros and cons of the proposed ordinance in the event that the 19 ordinance were adopted, including a warning for possible implications in the future because of 20 the different views related to the required number of votes for the adoption of the ordinance. 21 22 Moved by Mayor Stoddard, seconded by Commissioner Liebman, the motion to approve 23 Ordinance No. 18-15-2225 amending the City of South Miami Land Development Code, Article CITY COMMISSION MINUTES August 18, 2015 4 1 VIII, titled ''Transit-Oriented Development District," Section 20-8.3(C)(2)(d) to make corrections 2 and add uses permitted in the other TODD districts to the TODD (PI) Public / Institutional zoning 3 district, passed by a 3 -2 vote: 4 7 8 9 10 11 12 13 Yea: Nay: The City Manager Mayor Stoddard Commissioner Welsh Commissioner Liebman Vice Mayor Harris Commissioner Ed individuals addressed the following amendments 14 were made: (1) 1, (2) replacing the name of 15 16 17 18 19 20 21 22 23 26 Nay: Fund" throughout page 2; (3) adding ... "; (4) striking language following "Parks passed by a 5-0 vote. ,n,,,n,",,, e(:orlde,d n',,,,,,,nmmissioner Liebman, the motion to approve ending Chapter 15B of the City of South Miami Code for the creation and operation of a Parks Trust, Mayor Stoddard Commissioner Welsh Commissioner Liebman Vice Mayor Harris Commissioner Edmond P. ORDINANCE(S) FIRST READING(S) (NONE) CITY COMMISSION MINUTES August 18, 2015 5 1 a. An Ordinance amending Chapter 2, Article I, Section 2-2.1 (J) to change the 2 procedure and requirements for addressing the City Commission. 3/5 3 (Commissioner Liebman) 4 5 Moved by Commissioner Welsh, seconded by Commissioner Liebman, the motion to 6 approve An Ordinance amending Chapter 2, Article I, Section 2-2.1 (J) to change the procedure 7 and requirements for addressing the City Commission, passed a 5 -0 vote: 8 9 12 12 13 14 Yea: Nay: Q. ADJOURNMENT Attest Maria M. Menendez, City CITY COMMISSION MINUTES August 18, 2015 Mayor Stoddard K. Stoddard, PhD 6 To: Date: From: Re: THE CITY OF PLEASANT LlVING CITY OF SOUTH MIAMI OFFICE MEMORANDUM Honorable Mayor and City Commission August 18, 2015 Steven Alexander City Manager Manager's Report Attached are the City's accomplishments for the period covering August 4 -August 16, 2015 which are hereby submitted for your review prior to the Commission Meeting. If you have any questions please feel free to contact me. Finance: Finance is updating the FY 2016 PROPOSED Budget based on the comments provided at the August 13, 2015 Budget Workshop. Finance is working on the required advertisements for the upcoming budget hearings. Finance is on hold with the installation of the new upgrade to the City's ONESolution Finance program until the City's New Virtualization server is installed. Finance continues to trouble shoot any issues related to the City's ONESolution finance system. Finance continues to monitor the different department's issues and help correct those matters. Finance continues to update and trouble shoot issues related to the City's website. Finance is in the process of closing July 2015. Once the budget to actual report for July 2015 is complete, the City will be uploading to the City's website and providing to all department heads. Management Information Systems: The County has received the City's virtualization servers and have racked the servers at their secure facility. The City is moving forward with the option which is extremely beneficial to the City. The County will be installing the City's virtualization system at a County, high-security, Data Center. The City's Wi-Fi project is on complete hold until the connectivity problems are corrected. Apparently there is a major issue somewhere between the antennas and the City's existing -2 -City Manager's Report to the Commission -August 18, 2015 firewall. The City has completed the installation of a new switch and is in the process of purchasing a new modem. Miami-Dade County along with all other involved vendors are currently trying to fix the problem. Parking: Parking is working with Planning on obtaining certain information related to the City's downtown parking infrastructure. Parking has submitted the required annual reports. Laz Parking continues working on completing the marketing plan for the City's parking infrastructure and public parking garage. Parking continues stripping parking spaces throughout the City which will be converted to paid parking. Moreover, as Parking completes the striping at other certain areas, parking will install parking meter heads. Parking continues reviewing a possible partner, to provide video updates of parking stalls, real- time. The program may serve to substitute the costly smart parking initiative, like Streetline's program, by not requiring any major capital costs. The vendor has come to us in an effort to provide a US pilot program, which would cost the City $0. Review is in progress. Nonetheless, until the video option is presented as viable, the City is moving forward with the development of a smart parking program. The City Manager has reviewed and provided comments for the RFP for smart parking second version. Finance and procurement has addressed the comments and has forwarded the revisions to the City Manager for final review. The City continues anticipating the item being heard before the City's Commission in the latter part of 2015. Procurement Division: 8/18/2015: RFP -Multipurpose Field Renovations at Murray Park: The RFP was issued on August 14 and will close on August 28. This represents the third solicitation for this project. The City did not receive proposals with the two previous solicitations. The project is funded by a CDGB grant and the third solicitation was attempted in an effort to take advantage of the grant funds. The third solicitation was reviewed and approved by the Miami-Dade County's PHCD office prior to advertising. RFP -Solid Waste: The RFP due date has been extended to October 16 at 10 AM to allow for additional analysis and feedback from the solid waste industry. RFP -Janitorial Services: The RFP was advertised July 7th. A Mandatory Pre-bid meeting was scheduled July 23rd at 10 AM; 22 vendors were in attendance. The RFP closed on August 4. Ten proposals were received and are under evaluation by Public works. -3 -City Manager's Report to the Commission -August 18, 2015 RFQ -Complete Streets Policy & Design Standards Manual: The RFQ closed on August 7; five (5) proposals were received. A Selection Committee meeting is scheduled August 20 to score and rank the proposals. RFP -Drainage Improvements at Dante Fascell Park: The RFP was issued on July 20 and closed on August 14. Four (4) proposals were received and are under evaluation by Parks. RFP -Citywide Drainage Improvements: The RFP was issued on July 24 and closed on August 14. Five (5) proposals were received and under evaluation by Public Works. RFP -Mango Terrace Neighborhood Traffic Calming Improvements: The RFP was issued on July 24 and closed on August 14. Five (5) proposals were received and are under evaluation by Public Works. RFP -Bus Shelter Fabrication & Installation: The RFP was issued on July 24 and closed on August 14. Six (6) proposals were received and are under evaluation by Public Works. RFP -Citywide Sidewalk Repairs: The RFP was issued on July 27 and closed on August 14. Two (2) proposals were received and are under evaluation by Public Works. ITQ -42 St Road & Drainage Improvements: The ITQ was issued on July 29 and closed on August 17. Five (5) proposals were received and are under evaluation by Public Works. ITQ -43 St Road Drainage Improvements: The ITQ was issued on July 29 and closed on August 17. Three (3) proposals were received and are under evaluation by Public Works. Draft -Towing Franchise RFP: The City Attorney is reviewing state legislation, and the City's and County's towing ordinance's to determine if the City may move forward with the planned RFP. Purchasing Ordinance: Continue working with the City Attorney to complete a draft Purchasing Ordinance. Once completed, the Purchasing Ordinance will be forwarded to the City Manager for approval. The final document will be placed on an upcoming Commission Meeting for approval. CODE ENFORCEMENT Following are highlights for the City's Code Enforcement Division August 1-14, 2015: I. Bi-Weekly Statistics: a. Issued 35 Courtesy Civil Infraction Notices (CClNs). b. Issued 5 Notices of Civil Infraction (NOCls). c. Handled 9 complaints. d. Conducted 63 proactive Inspections. e. Conducted 52 re-Inspections. f. Closed 40 cases. g. Removed 12 illegal signs from the City. h. Handled 10 graffiti tags. i. Reviewed 51 building permits. j. Assisted 50 counter walk-ins. -4 -City Manager's Report to the Commission -August 18, 2015 II. Fines & Fees Collected: Total amount will be collected and provided at the end of August 2015. III. Local Business Tax Compliance Office: For the period of August 1 -14, 2015 Total number a. NEW BTRS ISSUED b. NEW LIENS ISSUED c. INSPECTIONS CONDUCTED d. NEW BTRS REVIEWED Reports, additional items a. FL League of Cities Report b. Miami Dade County Report (10) (20) (50) (83) c. License renewals 2015 -2016 (Continued Printing) d. Towing Companies Inspections e. Solid Waste Enclosure Requirements Notices f. Renewal Report (Submitted) IV. Special Project(s): Total amount collected $ 3,000.00 $ 2,200.00 The CE Division continued to prepare for its hearing scheduled on Thursday, August 20, 2015. The CE Division processed and mailed over 2,500 LlC/BTR renewals for fiscal year 2015-2016. Police Dept: The following are the accomplishments for the Police Department for the time period July 31st , 2015 through August 16th, 2015: Chiefs Office • "Staff Own-A-Zone" program yielded 30 citizen and business contacts throughout the City; • Completed the budget process with the Finance Committee; • Continued meetings for National Night Out Event with staff which has been scheduled for October 9th , 2015; • Participated in City of Miami Police Explorer Academy and graduation; • Continued our CAST (Cops and Students Talking) program with the children at Parks and -5 -City Manager's Report to the Commission -August 18, 2015 Recreation, completed a gun safety demo. Uniform Patrol Division Uniform Patrol Officers conducted a traffic saturation detail, which resulted in one hundred (100) traffic citations being issued to traffic violators. A total of 10 arrests were made: 2 were felonies and 8 were misdemeanors. Of the 8 misdemeanor arrests, 3 were for illegal narcotics violations. In the first felony case a person was being assisted due to her irrational behavior. Officers determined that this person was an endangerment to herself or others she may have come in contact with. Further investigation revealed that she was in illegal possession of a loaded firearm. The individual was baker acted for her safety and charged accordingly. In the second felony case an individual was charged with felony battery after attacking a victim with a hammer. This case was domestic related. The subject was charged, taken into custody and the hammers along with photos of the victim's injuries was impounded and are being held as evidence in this case. Uniform Patrol Officers attended a "Click It or Ticket" organization meeting in order to prepare for the next campaign that we will be participating in. The date for the next campaign is forthcoming. Professional Standards Division and Training • Several potential new police hires are being processed; • Walk through with Patrol was conducted of area schools so units could become familiar with them; • Active shooter training is being coordinated with local area schools. Criminal Investigations Division Several cases fraud and theft cases were closed by arrests. C.I.D. conducted a robbery intervention detail and has identified several possible suspects. C.I.D. detectives patrolled both the shopping areas and residential areas to deter residential and vehicle burglaries. Services Division Fleet Management, Records Management, Quarter Master, Property & Evidence Management; -6 -City Manager's Report to the Commission -August 18, 2015 • Revised filing system to categorize and efficiently store property and evidence in the Property Room is currently being implemented. • Going through closed cases and sending out certified letters to owners for claiming property. • Closed cases with unclaimed property with no value being destroyed pursuant to F .5.5. • Quartermaster module being implemented for better tracking and assignment of police issued equipment. • Two new marked sedans being brought back to DSS for equipment installation. • Two new marked SUV'S being completed at DSS. PUBLIC WORKS DEPARTMENT Engineering and Construction Division Twin Lakes Drainage Improvements: Consultant submitted 100% set plans to the City with DERM for approval. The project was advertised for construction. The bid opening was on 8/14/15. A contractor will be selected and a resolution presented to commission on 9/1/15. Bus Shelters: The project was advertised for construction. The bid opening was on 8/14/15. A contractor will be selected and a resolution presented to commission on 9/1/15. SW 42 ST Design for Roadway and Drainage Improvements: The project was advertised for construction. The bid opening was on 8/17/15. A contractor will be selected and a resolution presented to commission on 9/1/15. SW 78 ST Design for Roadway and Drainage Improvements: The project was advertised for construction. The bid opening was on 8/14/15. A contractor will be selected and a resolution presented to commission on 9/1/15. Citywide Sidewalk Uplift Repairs: The project was advertised for construction. The bid opening was on 8/14/15. A contractor will be selected and a resolution presented to commission on 9/1/15. Sunset Drive Roadway Improvements Ph. V: Project is ongoing. Milling and resurfacing is complete. Thermoplastic paint is complete. Irrigation system is complete. Patch on left turn lane onto SW 6ih Avenue will be repaired by MDC forces. -7 -City Manager's Report to the Commission -August 18, 2015 Road Resurfacing on SW 60th Place and SW 64th Terrace: A contractor was selected via RFP. A resolution was approved by commission. A purchase order has been issued. Police Fueling Facility Improvement: The accents lights illuminating the wording on the canopy were installed. The project is complete. PW is working on the final punch list for project close out. Sunset Drive Striping: A Resolution to piggy-back on a contract with the City of Miami Beach is to be presented to commission on August 18, 2015. Median Landscaping along US1: Project being coordinated with FDOT. Attended a meeting with FDOT on June 23, 2015. Pending next submittal Pinecrest Villas Traffic Calming Design: The 90% design plans were submitted to MDC for preliminary review. Surveying continues in an effort to attain concurrency results for as many traffic calming devices as possible. Twin Lakes & Bird Estates Traffic Calming Design: Consultant submitted 90% of the design plans for review. Plans were provided to Miami Dade Public Works for preliminary review. Additional speed tables on SW 60th Street and on SW 65 th Avenue are being proposed, pending MDC approval. Surveying continues in an effort to attain concurrency results for as many traffic calming devices. SW 60 th Avenue Traffic Calming: A survey was redistributed to the residents for concurrency. As of today, the result of the surveys does not meet the 2/3 required concurrency criteria as per MDC. Mango Terrace Traffic Calming: The project was advertised for construction. The bid opening was on 8/14/15. A contractor will be selected and a resolution presented to commission on 9/1/15. Manor Lane Traffic Calming: Project is substantially complete. Pending thermoplastic paint to be applied. Street Name Signs: Installation of signs is complete in the downtown area. Contractor provided a fee estimate to replace the blades on SW 74th Street to include "Richard O'Barry". Fabrications for new signs along Sunset Drive are underway. The next area for the installation of signs was defined south of the Downtown area, between US 1 and SW 57'h Avenue. It has approximately 55 sign assemblies. City Welcome Signs: A fee proposal was requested from a consultant. SW 64th Street: A proposal for an environmental phase study was requested from a consultant. The study is being requested to fulfill the requirement for a grant. Street Lights (Cobra Heads) on 67th Street: Pending further instructions. -8 -City Manager's Report to the Commission -August 18, 2015 Public Works (Below are completed work orders that go beyond the day to day requests & duties). i. Picked up Illegal Dumping at 7891 SW 67 Avenue as requested by resident. ii. Filled trash hole & placed sod and installed a "No Dumping Sign" at 5000 SW 65 Avenue as requested by resident. iii. Collected 8 shopping carts in the CRA area. iv. Removed 2 "No Parking" signs as requested by Parking Department. v. Clean off overgrown hedges at the Inspection Station and trimmed Palm on 70 th Street side. vi. Removed tree that was blocking the sidewalk due to a car accident as requested by Police. vii. Filled 18 trash holes with RAP as requested by residents and Public Works Director. viii. Installed corner mirror domes in hallway at Community Center as requested by Parks. ix. Re-programmed thermostat in Commission Chambers as requested City Manager's office. x. Completed electrical repairs, lamp installation & 3 GFI's on the Sunset Drive median underneath the Metrorail as requested by PW Director. xi. Replaced 6 damaged meter parking numbers in various location in the Downtown area as requested by Parking. xii. Repaired exterior electrical outlet in front of the Sylva Martin Building as requested. xiii. Contacted vendor to re-program entrance keypad to the Sylva Martin Building as requested by staff. xiv. Completed shelving project in the Human Resources Department which included, the repair of walls, door, door handle, removal of old wood stands and installation of new wood stands and installation of new lighting system. xv. Repaired electrical outlet at 5872 SW 72 Street as requested by PW Director. xvi. Replaced hose holster and hose at the fuel pump located at City Hall as requested by Police. xvii. Replaced damaged insulation around compressor copper pipe for the AIC unit in Commission Chambers as required. xviii. Reset GFI outlet in front of Sushi Maki as requested by PW Director. xix. Public Works coordinated the replacement of 7 AED pads throughout all City Facilities. PARKS: New Sub Surface Diffuser System at Fuchs Park • A purchase order was issued to Aquagenix on Monday, Aug. 10th in the amount of $3,992. • Project is expected to be completed Sept. 2015. New Playgrounds at Brewer Park, Dante Fascell Park, Fuchs Park & Murray Park • Old playgrounds were demo at Murray, Dante Fascell and Fuchs Parks. -9 -City Manager's Report to the Commission -August 18, 2015 • New playgrounds expected to be completed at Murray Park and Dante Fascell Park the week of Aug. 17th • All work is to be completed within 120 days from Monday, 6/15/2015. D. W. Recreation Services staff installing new playground equipment at Murray Park. Dante Fascell Park Drainage Improvements • RFP closed Friday, August 14th. City received four (4) proposal bids; lowest bid is $60,479 • Only $40K remaining in CIP budget; P&R Director is searching for an additional $21K to fund project. • Milian, Swain & Associates-city's consultant-had estimated probable construction cost to be $36,000 to improve and resolve ponding issue. Parks Master Plan • Final survey count is 146, approximately 2% of the city's population. • Survey marketing efforts consisted of: 1. Mailed 2,000 flyers to residents. 2. Issued two (2) separate advertisements in South Miami Community Newspaper. 3. Distributed hundreds of flyers at 4th of July event. 4. Distributed flyers at the newly renovated Winn-Dixie in South Miami. 5. Made announcements at city commission meeting and community meetings. 6. Advertised on city website and at parks and facilities. • Consultant and P&R Director are currently inputting data into PRORAGIS-Parks and Recreation Operating Ratio and GIS system. -10 -City Manager's Report to the Commission -August 18, 2015 • PRORAGIS is a comparative benchmarking system which allows users to compare themselves to departments that they identify as similar to themselves -whether similar in geography, climate, size, or number ohotal employees. Users complete a survey that captures data about their agency and its responsibilities, and are then able to analyze their data and compare themselves to individual agencies or aggregated groups of agencies. PRORAGIS also allows agencies to upload existing GIS information about their facilities, or build a GIS dataset for their agency. Once this information is entered into PRORAGIS, agencies can perform various analyses about their parks and programming. For instance, PRORAGIS provides the ability examine the location of their facilities in relation to current demographic and socioeconomic data, allowing proactive planning of facility and program development to better serve their communities. RECREATION Football & Cheerleading • Currently there are 150 youth participants registered for football and 31 registered for cheerleading. • $11,096.30 in revenue collected for football and $2,199.90 for cheerleading. • Season began with away games in Miramar. No incidents or accidents to report. Senior Happenings • On August 3,d, 40 seniors received blood pressure screenings by Miami Dade County. • Senior Manager presented a nutrition education course on August 11th -42 seniors were in attendance. Summer Camp • 113 participants registered in summer camp and $26,345 collected in revenue. • This week, August 17th , is the last week of camp and features a concert by the ADMIT program participants, a field trip, CAST (Cops and Students Talking) program certificate ceremony and other fun activities. After School Care Program • 54 participants are currently registered. Program begins August 24th. • The program features free transportation from local school, homework assistance, dance, arts and crafts and various recreational activities. -11 -City Manager's Report to the Commission -August 18, 2015 Aquatics • The first Neighborhood Luau ofthe season was last Saturday, August 15 -35 people from zone 2 were in attendance. Participants were taught water safety skills, competed in relay races and played games. The next Luau is scheduled for Saturday, August 29 from 4:30pm-7pm. • Monday, August 17, Parks and Recreation is hosting a free swim night for the swim lesson participants and their families as a "congratulations/good job" f~r all their hard work this season. Special Events • The last Outdoor Summer Movie event on August 7, 2015 brought over 100 community families and youth. The department showed Disney movie Big Hero 6 and attendees were given free popcorn. • The Parks and Recreation Department will be hosting its Back-2-School Give-a-Way on August 20, 2015 from 4-6pm. This annual event is sponsored by the Parks and Recreation Department along with local businesses to ensure that over 400 Kindergarten -8th grade students will have an opportunity to receive a free backpack filled with the right supplies to make it a successful school year.