14THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
FROM:
DATE:
SUBJECT:
BACKGROUND:
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
September I, 2015 Agenda Item NO.:l.!I
A Resolution authorizing the City Manager to enter into an
Interlocal Agreement with Miami-Dade County for IT
maintenance and support services for a three (3) year term,
expiring September 30, 2018.
Miami-Dade County has been performing the City's IT maintenance and
support services since April, 2014. The first engagement was for a six (6)
month trial period, expiring September 30, 2014; followed by a one (I)
year agreement expiring September 30, 2015. Based on the performance
of Miami-Dade County and deliverables the City has derived from this
relationship, it is recommended to enter into a three (3) year agreement
for IT support services.
The Miami-Dade County network and infrastructure support team
successfully maintains the City's and Police IT infrastructure systems.
The IT team members consisted of IT Directors and managers over
seeing their subject matter experts in the areas of Microsoft, Active
Directory Services, Proxy Services, Anti-Virus, Enterprise Messaging,
Mobile Messaging, Enterprise Access, Firewalls, Data Center and Virtual
Networking Support, Routing, Wireless Broadband, Wi-Fi, Network
Hardware, Circuit Provisioning, Cabling, Server, Storage, Computer
Hardware, and Security. Miami-Dade County handled support calls for
Police operations 24/7/365 and took immediate steps to address all
reported issues as high risk and priority. The City's and Police daily
operations enjoy availability of all critical IT infrastructure systems with
no major impacts to daily operations and delivery of service to the
citizens.
Miami-Dade County working with the City, continued the process to
review and provided valuable input on recommended new IT projects for
the City to improve the reliable and timely delivery of service to the
citizens. The County provided the MIS Budget Worksheets for FY 2015-
16 to the City of South Miami addressing continued IT service
improvements.
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The delivery of IT support services by Miami-Dade County was anchored
by the on-site designated Miami-Dade County network man<lger. The
manager handled on average 142 IT requests for support 0lil a. monthly
bases and resolved the majority of the requests. Many of the requests
are received by direct phone call or City staff seeking immediate technical
support. Miami-Dade County IT support team has been effective and
efficient in the timely delivery of services as defined in the Inter-local
Agreement.
Miami-Dade County working with the City of South Miami, began new IT
projects for the City to address high risk and priority projects. The
following are some examples of projects and the improvements to the
City's IT environment:
Hilhlights of FY 14-1 5
Wi-Fi Downtown -Digital Pay Station Modems: Miami-Dade County
provided broadband, network, security, engineering and on-site technical
support for the new Digital Pay Station modems communicating with the
City's Wi-Fi network so that the credit card data can be transmitted
wirelessly through the newly installed Wi-Fi Parking system. This will
allow the City to disconnect the AIRCARDS and save on the monthly
recurring cellular costs.
Community Center -Pool Payments Station and Security Monitoring:
Miami-Dade County provided network, security, engineering and on-site
technical support for the new Community Center credit card payment
station and remote security monitoring system.
Police Two Factor Authentication and EncryRtion system: Miami-Dade
County provided support for the Two Factor Authentication and
Encryption system successfully deployed last year by Miami-Dade County
for the Police Department computers and laptops in compliance with the
Federal Bureau of Investigation Criminal Justice Information Services
Security Policies to access criminal justice systems, data, and records
FDLE.
THE CITY OF PLEASANT liVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
Laserfiche system: Miami-Dade County continued to provide regular
support for the e-Document system deployed last year by Miami-Dade
County.
URL Filtering and Antivirus: Performed regular Systems Health
assessment.
o Trend Micro Business Worry Free Antivirus
updates
o Barracuda URL Filtering updates
Firewall Services: Performed monthly maintenance and regular security
assessment.
o Monthly preventative maintenance review
o Performed regular backup of firewall configurations
and rules
o Processed firewall requests to allow access to
blocked resources
Active Directory: Performed regular system health assessment.
o Performed regulars system backup of the two
domains
Enterprise Messaging: Performed regular system health assessment.
o Performed regular performance tuning and security
review of the exchange servers.
Security: Performed initial discovery and overall system,health
assessment.
o Performed regular review of firewall zone design.
Miami-Dade County working with the City, began new IT projects on
FY 14-15 to address high risk and priority projects. The following are
some examples of projects and the improvements to the City's IT
environment
Successfully Completed project for implement VMware virtual
server environment: City of South Miami's server infrastructure lacks
redundancy. Most servers in the environment are out of warranty and
have no hardware maintenance contract. Existing computer room space
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
will not support further growth. Failure of out of warranty servers
would cause vital and business critical services to be unavailable. Miami-
Dade County deployed new VMware virtual server environment hosted
in the Miami-Dade County, Data Center located at 5680 SW 87 Ave.
The City on-site servers can be retired, reducing the cost of electricity,
cooling, and annual maintenance expenses.
Successfully Completed Project for Upgrade Worry Free
Antivirus to the latest version 9.0: Properly configured antivirus
version 7.0 and deployed to City workstations and servers. The systems
now utilizes features such as Web Reputations and Web Filtering and will
automatically deploy across the network updates.
Successfully Completed Project for Re-Design City of South
Miami IP Scheme: IP addresses where changed to use RFC 1918
ranges. This involved changes on all network devices along with, servers,
firewalls, PCs, appliances, printers, etc. on the City of South Miami
network.
IT Service Improvements for FY 15-16:
AT&T Switched Ethernet (ASE) network project: Miami-Dade
County performed an analysis of the City's internet circuits and
recommend an upgrade that will leverage the scalability of the. AT&T
Switched Ethernet (ASE) network service, to scale bandwidth up or
down, add new sites or change features in near real time. The City will
benefit from the improved bandwidth and redundancy of the dual hub
architecture for City Hall and the two remote sites not available with the
current service provider. Miami-Dade County will coordinate, schedule
and perform network installation of the new AT&T network services that
include actively monitoring the AT&T ASE network circuits and
performing repairs 24/7/365. Miami-Dade County is in the process of
transitioning the City onto new virtual server infrastructure that is
hosted at the Miami-Dade County, Main Data Center located at 5680
SW 87 Ave. The new network design being implemented by Miami-Dade
County, will provide the City of South Miami with the network
bandwidth required to access the City's IT hosted infrastructure at the
County's secure Data Center; perform data backup's, and deliver high
speed Internet Service to the City seamlessly. Miami-Dade County will
establish a migration plan onto the AT&T ASE network circuits, testing
and transition of service will occur prior to the final month of the 12
Sou~iami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
month FPL agreement. Then during the final month Miami-Dade County
will coordinate and schedule with minimal impact to the City of South
Miami the transition onto the new high speed AT&T Switched Ethernet
Network service.
Network Modernization: The current network design is not cohesive
and lacks redundancy in certain critical locations. Routing is currently
static, a routing protocol should be configured for more effective use of
available links and faster fault recovery. The purchase of new equipment
is required to complete this re-design. The City of South Miami would
benefit from a higher speed network with redundancy in critical locations.
Additionally, use of a routing protocol will reduce failover times and
ensure the most efficient link is used for transfer of data. The voice over
IP phone system would be intergraded with Quality of Service. The re-
design will provide both employee and guest Wi-Fi services to the City
and citizens that visit City hall.
Network Monitoring and Alerting: The City has no monitoring or
alerting when critical IT infrastructure fails and impacts the City's abilitY
to service the citizens. The remote monitoring system would benefit the
City by automatically alerting designated staff when critical systems failed
for example firewall, core network, internet, Pool and Parking Pay Station
systems. Miami-Dade County would purchase, setup and configure
24/7/365 remote monitoring, alerting and notification of critical IT
equipment.
Data Storage and Backup environment: The City does not have an
effective and secure disaster recovery backup plan or continuity of
operations plan to operate the City IT infrastructure in case of an
emergency. The existing data storage infrastructure is local and lacks
redundancy in case of emergency. The new VMware virtual server
environment hosted in the Miami-Dade County, Data Center can be
leveraged to allow data storage and backup services. This will provide
the City of South Miami with the required security, off-site disaster
management, should a disaster occur, and backup needed to ensure
continuous business activity without ever incurring a break in service.
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
AMOUNT:
ACCOUNT:
FUNDING
RESTRICTIONS:
ATTACHMENTS:
There is no change to the annual cost of the Interlocal Agreement for
FY 15-16, and shall remain at $165,500. The fee for FY 16-17 shall
increase to $170,500 and to $175,500 for FYI7-18. It should be noted,
the annual fees for each FY year are still less than the annual cost of IT
maintenance and support services the City paid to the previous IT
services provider; $189,800.
Amount not to exceed $165,500, FY 15-16
The expenditure shall be charged to Contract Services -Infrastructure
account number 001-1340-513-3450.
There are no reporting requirements or restrictions on the use of the
funds.
Resolution
Interlocal Agreement
Resolution No. 192-14-14286
Resolution No. 70-14-14164
RESOLUTION NO.: _________ _
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A Resolution authorizing the City Manager to enter into an Interlocal Agreement
with Miami-Dade County for IT maintenance and support services for a three (3)
year term, expiring September 30, 2018.
7 WHEREAS, the City wishes to enter into an Interlocal Agreement with Miami-Dade
8 County for IT maintenance and support services; and
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10 WHEREAS, the City's current IT maintenance and support services contract expires
II September 30,2015; and
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13 WHEREAS, the City requires IT support and maintenance to support critical operations
14 and business ofthe City; and
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16 Whereas, the County has been providing IT maintenance and support services to the
17 City since April 2014 providing significant enhancements and security improvements to the
18 City's network; and
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20 WHEREAS, Miami-Dade County submitted an Interlocal Agreement to the City for
21 consideration to perform various IT services, commencing on October 1, 2015 and expiring
22 September 30, 2018, which may be terminated by either party with a 120-day written notice.
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24 NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY
25 OF SOUTH MIAMI, FLORIDA:
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27 Section 1. The City Manager is authorized to enter into an Interlocal Agreement with
28 Miami-Dade County, for IT maintenance and support services, for a three (3) year term
29 commencing on October 1, 2015 and expiring September 30, 2018 for $165,500, for FY15-16;
30 $170,500 for FY16-17; and $175,500 for FY17-18. The Interlocal Agreement may be terminated
31 by either party with a 120-day written notice. A copy of the Interlocal Agreement is attached.
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33 Section 2. Severability. ·If any section, clause, sentence, or phrase of this resolution is
34 for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
35 shall not affect the validity of the remaining portions of this resolution.
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37 Section 3. Effective Date: This resolution shall take effect immediately upon
38 enactment.
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PASSED AND ENACTED this __ day of ____ -', 2015.
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ATIEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Welsh:
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3 CITY ATIORNEY
Commissioner Liebman:
Commissioner Edmond:
Miami-Dade County Information Technology
Interfocal SelVice and Maintenance Agreement
INTERLOCAL SERVICE AND MAINTENANCE AGREEMENT
TillS INTERLOCAL SERVICE AND MAINTENANCE AGREEMENT
("Agreement") is made and entered into by and between the CITY OF SOUTH MIAMI, a
municipal corporation within the State of Florida, having its principal office at 6130 Sunset
Drive, South Miami, FL 33143, (hereinafter sometimes referred to as the "Customer" or "City")
and MIAMI-DADE COUNTY, a political subdivision of the State of Florida, having its principal
office at 111 N. W. 1st street, Miami, Florida 33128, (hereinafter referred to as the "County" or
"Contractor") and is effective as of the 1 day of October 1, 2015 thru September 30, 2018.
RECITALS
WHEREAS, the County, through the Information Technology Department ("lTD"), is
the provider of information technology ("IT") services that enable and support the operations of
all County departments, external government agencies, residents and the public at large; and
WHEREAS, the City desires that the County, through the lTD, provide certain services
as further described in Appendix A -Scope of Services to the City for maintenance and support
of the City's information technology systems for the City;s security firewall, exchange, network,
servers, AS400, Storage Area Networks (SANS), desktop computers, laptops, Apple products to
include MAC and IPad devices and any and all additional peripherals; and
WHEREAS, the County agrees to provide such IT maintenance and support services to
the City pursuant to the conditions set forth in this Agreement which shall commence on the
effective date, with a one-year options to renew that can be exercised by the City Commission,
unless terminated with thirty (30) days written notice by either the County or City or unless the
Board of County Commissioners fails to ratify this Agreement one (1) year from the effective
date; and
WHEREAS, Section 2-9 and 2-10 of the Code of Miami-Dade County provides that the
County Mayor is authorized to enter into contracts on behalf of the County with other
governmental units for joint performance with the County of any function or service which the
County is authorized or directed to perform subject to ratification by the Board of County
Commissioners within one (1) year from the effective date; and
WHEREAS, this Agreement will be submitted to the Board of County Commissioners
for ratification within one (1) year;
NOW, THEREFORE, in consideration of the mutual covenants and conditions contained
herein, the mutual promises of the parties, and other good and valuable consideration, intending to
be legally bound hereby, the parties do hereby understand, acknowledge and agree as follows:
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Miami-Dade County Information Technology
Inter/ocal Service and Maintenance Agreement
ARTICLE 1. DEFINITIONS
The following words and phrases when used in this Agreement shall have the following
meanmgs:
"Regular Business Hours" shall mean the County will deliver services from 8 AM until
5 PM, weekdays, excluding County holidays observed by Miami-Dade County government and
such other times as the lTD is not generally open for the delivery of services to its customers.
"User" shall mean any City employee authorized by the City to request services under
this Agreement.
"Master System Administrator" shall mean the County personnel designated with the
top permission level over all for system management and administration for City IT systems
covered by this Agreement. The Master System Administrator is charged with the responsibility
of administering the proper level of permissions to all User's.
"System Administrator" shall mean the County personnel designated with a lower level
of system permission to maintain IT systems covered by this Agreement. The System
Administrator is charged with delivery of Trier I support for City IT systems.
"On-Site IT Service Technician" shall mean the person(s) designated by County with to
be responsible for the delivery of IT support services to the City. The IT service technician(s)
will have System Administrator access for troubleshooting reported problems and coordinating
overall operational support for the County, as well as serving as Vendor liaison.
"1 st Tier Support" shall mean support provided by designated Onsite IT Service
Technician and shall consist of the first point of· contact for customer support of police,
supervisors and Users. The Onsite IT Service Technician will have System Administrator access
to triage the issue to determine whether it is technical or operational, shall resolve operational
issues and respond to questions concerning the use of the system. Technical issues that cannot be
resolved by the 1st Tier Support Person shall be reported to the County's ITD's Help Desk which
will forward to the County Master System Administrator.
"2nd Tier Support" shall mean support provided by the County Master System
Administrator and shall consist of technical issues reported that have been triaged to determine
root cause and resolved. All technical issue not resolved by 2nd Tier Support shall be reported to
the 3rd Tier support for vendor resolution.
"3rd Tier Support" shall mean support provided by the hardware and software
maintenance vendors under service level agreements with the City to provide customer support
and maintenance.
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Miami-Dade County Infonnation Technology Department
Inter/ocal SelVice and Maintenance Agreement
MIAM. AWlh,'I
"SANS" to mean Storage Area Networks· (SANS) device. This device is connected to the
network and contains disk or disks for storing data.
"Vendor" shall mean responsible hardware or software manufacture or 3fd party vendor
under contract with the City to provide customer support and maintenance.
"2417/365" to mean twenty four hours, seven days and three hundred and sixty five days
each year.
ARTICLE 2. SCOPE AND TERM OF SERVICES
2.1. In accordance with the provisions of this Agreement and in consideration of the payment by
Customer of the price for such services, the County, through its lTD, will make commercially
reasonable efforts to provide the City with the highest quality, cost effective, County Services as
set forth in Appendix A -Scope of Services and Prices pursuant to the terms and conditions of
this Agreement.
2.2 The County will provide 2080 hours of service under this agreement. These hours include
designated management and support to provide oversight and interface with the City as the need
arises, and project management hours as required. The County will meet jointly with the City to
discuss delivery services and any special projects. The County will have subject matter experts
attend as required to provide recommendations of new IT systems and solutions to the City at no
charge, included in the price quoted. The designated primary point of contact will be the field
supervisor and directors will serve as City's escalation contacts. They will be the primary liaisons
monitoring the service delivery levels to ensure optimal performance.
County Contact Role Phone Email
Mark Acquaviva, Primary 305-275-7927 lmiaialmiamidade.gov Supervisor
John Concepcion, Division 2nu Level 305-596-8368 ·ncialmiamidade.gov Director
Jose Otero, Assistant 3fU Level 305-596-8409 . roialmiamidade.gov Director
2.3. When the County performs services at locations under City control, City agrees to provide to
County, at no charge, a non-hazardous environment for work with shelter, heat, light, and power,
and with full and free access to the IT systems to be serviced. City will provide all information
pertaining to the hardware and software necessary to enable County to perform its obligations
under this Agreement.
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Miami-Dade County Information Technology Department
Inter/ocal Service and Maintenance Agreement
2.4. The City hereby agrees to:
2.4.1. Maintain any and all electrical and physical environments in accordance with the
manufacturer's specifications for its IT systems.
2.4.2. Provide standard industry precautions (e.g. back-up files) ensuring database
security, per County's recommended backup procedures.
2.4.3. Ensure system accessibility, which includes physical access to buildings as well as
remote electronic access. Remote access can be stipulated and scheduled with customer; however,
remote access is required and will not be substituted with on-site visits if access is not allowed or
available.
2.4.4. Obtain and provide to County all software licenses or other authorization necessary
for the County to perform the services listed in Appendix A.
2.4.5. Provide County with office space within City property upon the commencement of
this Agreement. The office space provided by City should include a telephone line, network
connection, and will be located on the second floor of City Hall immediately abutting the City's
existing server room which is approximately 10 X 10 and currently being occupied by the City's
existing IT firm, to enhance County response time.
2.4.6. Be responsible for all recurring hardware and software operating maintenance
expenses.
2.4.7. Purchase and maintain its own internet service provider and related costs.
2.4.8. Develop a detailed continuity of operlj.tions plan to deal with both natural and man-
made disaster with the cooperation of the County.
2.4.9. As part of its annual budget preparation process, identify maintenance costs for the
on-going system maintenance and present them to the County for review. The County's
performance and obligation under this Agreement is contingent upon an annual appropriation and
renewal of all required vendor system maintenance agreements by the City. Cancellation of
required vendor system maintenance agreements by the City will cause all associated expenses
associated with the system repairs by vendor for labor, repairs, replacement, and patching of such
equipment, as required to be charged back to the City. The Agreement can be cancelled at any
time by the County with notified in writing, at least (120) days prior to cancellation. There will be
no early termination charges from the City for canceling Agreement during the year.
2.5. All City service requests shall be made as set forth in Appendix A or as mutually agreed to
by the Parties.
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Miami-Dade County Infonnation Technology Department
Inter/ocal Service and Maintenance Agreement
2.6 The County will meet jointly with City to discuss delivery services and any ongoing special
projects. The County will have subject matter experts attend as required to provide
recommendations of new IT systems and solutions to the City. The supervisor and director will be
the primary liaisons monitoring the service delivery levels to ensure optimal performance
COUNTY Phone Number Email Address
Mark Acquaviva, Supervisor 305-275-7927 mjalalmiamidade.gov
John Concepcion, Division 305-596-8368 jnc@miamidade.gov Director
Article 3. PRICING, PAYMENT AND TERMS
The cost to the City for the provision of services under this agreement are as set forth in
Appendix A. The County will provide to the City monthly invoice, and City will make payments
to the County within thirty (30) days after the date of each invoice. Overdue invoices will bear
simple interest at the rate of ten percent (10%) per annum, unless such rate exceeds the maximum
allowed by law, in which case it will be reduced to the maximum allowable rate.
Article 4. LIMITATION OF LIABILITY
Notwithstanding any other provision ofthis Agreement to the contrary, except for personal
injury or death, the County's total liability, whether for breach of contract, warranty,
negligence, strict liability in tort, or otherwise, will be limited to the direct damages
recoverable under law, but not to exceed the price of twelve (12) months of Basic
Maintenance and Support Service provided under this Agreement. ALTHOUGH THE
PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES,
THEY AGREE THAT THE COUNTY WILL NOT BE LIABLE FOR ANY
COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD
WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL,
INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR
ARISING FROM TIDS AGREEMENT OR THE PERFORMANCE OF SERVICES BY
THE COUNTY PURSUANT TO THIS AGREEMENT. No action for contract breach or
otherwise relating to the transactions contemplated by this Agreement may be brought
more than one (1) year after the accrual of the cause of action, except for money due upon
an open account. This limitation of liability will survive the expiration or termination of this
Agreement and applies notwithstanding any contrary provision.
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Miami-Dade County Information Technology Departmen~
Inter/ocal Service and Maintenance Agreement
ARTICLES. CITY WARRANTIES
The City represents and warrants to County as follows:
(a) City has the necessary rights and licenses, consents, pennissions, waivers and releases to
permit the County to perfonn any ofthe services as contemplated herein.
(b) None of the City systems or uses (i) violate, misappropriate or infringe any rights of any
third party, (ii) will defame or invade the rights of privacy or publicity any rights of any
third party, or (iii) are designed for use in any illegal activity or promote illegal activities,
including, without limitation, in a manner that might be malicious, illegal or harmful to
any person or entity, or discriminatory based on race, sex, religion, nationality, disability,
sexual orientation, or age.
(c) The City has the authority to enter into this Agreement for the County to perfonn these
services.
ARTICLE 6. DEFAULTITERMINATION
6.1. If the County breaches a material obligation under this Agreement (unless City or a Force
Majeure causes such failure of perfonnance); City may consider the County to be in default. If
the City asserts a default, it will give the County written and detailed notice of the default. The
County ~ill have thirty (30) days thereafter either to dispute the assertion or provide a written
plan to cure the default that is acceptable to City. If the County provides a cure plan, it will begin
implementing the cure plan immediately after receipt of City's approval of the plan.
6.2. If City breaches a material obligation under this Agreement (unless County or a Force
Majeure causes such failure of perfonnance) or if City fails to pay any amount when due under
this Agreement, indicates that it is unable to pay any amount when due, indicates it is unable to
pay its debts generally as they become due, files a voluntary petition under bankruptcy law, or fails
to have dismissed within ninety (90) days any involuntary petition under bankruptcy law, County
may consider City to be in default. If County asserts a default, it will give City written and detailed
notice of the default and Customer will have thirty (30) days thereafter to (i) dispute the assertion,
(ii) cure any monetary default (including interest), or (iii) provide a written plan to cure the default
that is acceptable to County. If City provides a cure plan, it will begin implementing the cure plan
immediately after receipt of County's approval of the plan.
6.3. If a defaulting party fails to cure the default as provided above in Sections 6.1 or 6.2, unless
otherwise agreed in writing, the non-defaulting party may terminate any unfulfilled portion of this
Agreement and may pursue any legal or equitable remedies available to it subject to the
provisions of Article 4 above.
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Miami-Dade County Information Technology
Inter/ocal Service and Maintenance Agreement
ARTICLE 7. NOTICES
All notices required or permitted under this Agreement shall be in writing and shall be deemed
sufficiently served if delivered by Registered or Certified Mail, with return receipt requested;
or delivered personally; or delivered via fax or e-mail (if provided below) and followed with
delivery of hard copy; and in any case addressed as follows:
(I) To the County:
and to:
Information Technology Department
5680 SW 87 Ave, Miami FL
Attention: Jose Otero
Phone: 305-596-8409
Fax: N/A
E-mail: JRO@MiamiDade.gov
Information Technology Department
5680 SW 87 Ave, Miami FL
Attention: John Concepcion
Phone: 305-596-8368
Fax: N/A
E-mail: JNC@MiamiDade.gov
(2) To the City:
Attention:
Phone:
Fax:
E-mail:
and to:
Attention:
Phone:
Fax:
E-mail
Steven Alexander
305-663-2510
305-663-6345
salexander@southmiamifl.gov
Maria Menendez, City Clerk
305-663-6340
305-663-6348
Mmenendez@southmiamifl.gov
Either party may at any time designate a different address and/or contact person by giving
notice as provided above to the other party. Such notices shall be deemed given upon receipt by
the addressee.
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Miami-Dade County Information Technology Department
Inter/ocal Service and Maintenance Agreement
M
In addition to the above contacts the following is the contact list for the City for all
communications related billing and work order approvals:
Send all Invoices and invoice back-up documentation to:
Name & Tile:
Phone:
E-mail:
Alfredo Riverol, Chief Financial Officer
305/663-6343
ariverol@southmiamifl.gov
Address: City of South Miami, 6130 Sunset Drive, South Miami, FL 33143
Authorized to Request Billable (Time & Materials) for IT Services
Name & Tile:
Phone:
E-mail:
Address:
Steven Kulick, C.P.M., Purchasing Manager
305/663-6339
skulick@souhmiamifl.gov
City of South Miami, 6130 Sunset Drive, South Miami, FL 33143
For questions and inquiries by the City pertaining to telephone invoices and invoice back-up
documentation to the County the City shall contact accounting manager via electronic email.
I COUNTY
Yinka
Majekodunrni,
Accounting
Manager
ARTICLE 8:
Inesignation Iphone I. Email Address
Billing 305-596-YMAJEKO@miamidade.gov Liaiso 8041
ACCESS TO CONFIDENTIAL INFORMATION
During the course of this Agreement, the County and City may have access to the other party's
Confidential Information. The County and the City shall endeavor to treat the other party's
Confidential Information as it would treat its own Confidential Information of a similar nature.
Notwithstanding the foregoing, the parties acknowledge and agree that as a political subdivision
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Miami-Dade County Information Technology Department
Inter/ocal Service and Maintenance Agreement
MIAMI~ rg.10 tiii'iiiiiiiI'
and municipal corporation of the State of Florida, the County and City are subject to Florida's
Public Records Law, Section 119 of the Florida Statutes. The parties' compliance with, or good
faith attempt to comply with, the requirements of Chapter 119 of Florida Statute shall not be
considered breach of this Agreement.
ARTICLE 9: THIRD PARTY PROPRIETARY INFORMATION
During the course of this Agreement, the County and the City may have access to Third Party
Proprietary Information received by either the County or the City through agreements and
licenses with third parties. The County and City mutually agree to inform the other party of the
requirements of such third party agreements and licenses and shall maintain the confidentiality of
all proprietary information as if such agreements and licenses applied to both the County and
City. Notwithstanding the foregoing, the parties acknowledge and agree that as a political
subdivision and municipal corporation of the State of Florida, the County and City are subject to
Florida's Public Records Law, Section 119 of the Florida· Statutes. The parties' compliance with,
or good faith attempt to comply with, the requirements of Chapter 119 of Florida Statute shall not
be considered breach of this Agreement.
ARTICLE 10. MIAMI-DADE COUNTY OFFICE OF THE INSPECTOR
GENERAL REVIEW
According to Section 2-1076 of the Code of Miami-Dade County, as amended by Ordinance No.
99-63, Miami-Dade County has established the Office of the Inspector General which may, on a
random basis, perform audits on all County contracts, throughout the duration of said contracts
including this Agreement. The Miami-Dade County Inspector General is authorized and
empowered to review past, present and proposed County contracts, transactions, accounts,
records and programs. In addition, the Inspector General has the power to subpoena witnesses,
administer oaths, require the production of records and monitor existing projects and programs.
Monitoring of an existing project or program may include a report concerning whether the project
is on time, within budget and in conformance with plans, specifications and applicable law. The
Inspector General is empowered to analyze the necessity of and reasonableness of proposed
change orders to the Agreement. The Inspector General is empowered to retain the services of
independent private sector inspectors general (IPSIG) to audit, investigate, monitor, oversee,
inspect and review operations, activities, performance and procurement process, including but not
limited to project design, specifications, proposal submittals, activities of the City, its officers,
agents and employees, lobbyists, County staff and elected officials to ensure compliance with
contract specifications and to detect fraud and corruption.
Upon written notice to the City from the Inspector General or IPSIG retained by the Inspector
General, to the extent provided by and subject to applicable law, the City shall make all requested
records and documents available to the Inspector General or IPSIG for inspection and copying.
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Miami-Dade County Information Technology Department
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The Inspector General and IPSIG shall have the right to inspect and copy all documents and
records in the City's possession, custody or control which, to the extent provided by and subject to
applicable law, pertain to performance of the contract, including, but not limited to original
estimate files, change order estimate files, worksheets, proposals and agreements form and which
successful and unsuccessful subcontractors and suppliers, all project-related correspondence,
memoranda, instructions, financial documents, construction documents, proposal and contract
documents, back-charge documents, all documents and records ,which involve cash, trade or
volume discounts, insurance proceeds, rebates, or dividends received, payroll and personnel
records, and supporting documentation for the aforesaid documents and records.
ARTICLE 11. GOVERNING LAW
This Agreement, including exhibits or appendices, and all matters relating to this Contract
(whether in contract, statute, tort (such as negligence), or otherwise) shall be governed by, and
construed in accordance with, the laws of the State of Florida. Venue shall be Miami-Dade
County.
ARTICLE 12: INDEMNIFICATION
The City does hereby agree to indemnify and hold harmless the County and its officers, employees,
agents and instrumentalities, to the extent and within the limitations of Section 768.28, Fla. Stat.,
from any and all liability, losses or damages, including attorneys' fees and costs of defense, which
the County or its officers, employees, agents or instrumentalities may incur as a result of claims,
demands, suits, causes of actions or proceedings of any kind or nature ("Claims") arising out of,
relating to or resulting from, and to the extent caused by, City's (or its employees, agents, or
subcontractors) failure to perform as required by this Agreement .. However nothing herein shall be
deemed to indemnify the County from any Claim arising out of the negligent performance or failure
of performance of the County or any unrelated third party.
Subject to the limitations set forth in Article 4 of this Agreement, the County does hereby agree to
indemnify and hold harmless the City and its officers, employees, agents and instrumentalities, to
the extent and within the limitations of Section 768.28, Fla. Stat., from any and all liability, losses
or damages, including attorneys' fees and costs of defense, which the County or its officers,
employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of
actions or proceedings of any kind or nature ("Claims") arising out of, relating to or resulting
from, and to the extent caused by, County's (or its employees, agents, or subcontractors) failure to
perform as required by this Agreement. However nothing herein shall be deemed to indemnify the
City from any Claim arising out of the negligent performance or failure of performance of the
City or any unrelated third party.
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Miami-Dade County Information Technology Department
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ARTICLE 13: TERM OF AGREEMENT
This Agreement shall become effective the later of October 1, 2015 or upon signature by all
parties (Effective Date) and will remain in full force and effect until September 30, 2018. The
County and the City may jointly extend this Agreement for a one-year term by mutual agreement
which must be approved by the City Commission. Upon any extension, the County and City
will review the services and fees set forth in Appendix A and mutually agree as to whether any
amendment to such services and fees are necessary. Notwithstanding the foregoing, this
Agreement must be ratified by the Board of County Commissioners within one year of the
Effective Date. In the event this Agreement is not ratified within one year of the Effective Date
or the Board of County Commissioners disapproves the Agreement, this Agreement shall
terminate immediately.
ARTICLE 14: TERMINATION
Either the City or County may, at any time, in their sole discretion, with or without cause,
terminate this Agreement by written notice to the other party and in such event, the County or
City shall, one hundred twenty (120) days after receipt of such notice ("Termination Date"),
unless otherwise directed:
i. stop all work as of the Termination Date;
ii. take such action as may be necessary for the protection and preservation of the
other party's materials and property;
111. cancel orders;
IV. assign to the City and deliver to any location designated by the City any non-
cancelable orders for Deliverables that are not capable of use except in the
performance of this Agreement and has been specifically developed for the sole
purpose of this Agreement; and
v. take no action which will increase the amounts payable by the City under this
Agreement.
ARTICLE 15. COMPLIANCE WITH APPLICABLE LAWS
The Parties will at all times comply with all applicable statutes, rules, ordinances, regulations,
licenses and orders relating to or in any way affecting this Agreement and the performance by
the Parties of this Agreement.
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.lnlVl7nduun l~nnVIV!JY
Inter/ocal Service and MaintenanCe Agreement
ARTICLE 16. SEVERABILITY
If any provision of this Agreement shall be held by a court of competent jurisdiction to be illegal,
invalid or unenforceable, the remaining provisions shall remain in full force and effect.
ARTICLE 17. NATURE OF THE AGREEMENT
a) This Agreement incorporates and includes all prior negotiations, correspondence,
conversations, agreements, and understandings applicable to the matters contained in this
Agreement. The parties agree that tqere are no commitments, agreements, or
understandings concerning the subject matter of this Agreement that are not contained in
this Agreement, and that this Agreement contains the entire agreement between the
parties as to all matters contained herein. Accordingly, it is agreed that no deviation from
the terms hereof shall be predicated upon any prior representations or agreements,
whether oral or written. It is further agreed that any oral representations or modifications
concerning this Agreement shall be of no force or effect, and that this Agreement may be
modified, altered or amended only by a written amendment duly executed by both parties
hereto or their authorized representatives.
b) Neither party shall be deemed in breach hereunder for any cessation, interruption or delay
in the performance of its obligations due to causes beyond its reasonable control,
including, without limitation, earthquake, flood, or other natural disaster, act of God,
labor controversy, civil disturbance, terrorism, war (whether or not officially declared) or
the inability to obtain sufficient supplies, transportation, or other essential commodity or
service required in the conduct of its business, or any change in or the adoption of any
law, regulation, judgment or decree (each a "Force Majeure Event"); provided that, (a)
the party relying upon this Section shall have given the other Party written notice thereof
promptly and, in any event, as soon as reasonably possible under the circumstances; and
(b) shall take all steps reasonably necessary to mitigate the effects on the other Party of
the Force Majeure Event upon which such notice is based. This Agreement comprises the
entire agreement between County and City with respect to its subject matter, and
supersedes all prior and contemporaneous proposals, statements, sales materials or
presentations and agreements (oral and written). No oral or written information or advice
given by Contractor, its agents or employees shall create a warranty or in any way
increase the scope of the warranties in this Agreement.
(Signature page follows)
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Miami-Dade County Information Technology
Inter/ocal SelVice and Maintenance Agreement
MIAMI-DADE COUNTY
BY: ____________________ _
Carlos A. Gimenez
Miami-Dade County Mayor
ATTEST: ____________ _
TITLE: ____________________ __
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
County Attorney
CITY OF SOUTH MIAMI
BY: ______________________ __
Steven Alexander
City Manager
ATTEST: __________________ _
TITLE: ___________ _
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
City Attorney
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Miami-Dade County InFormation Technology Department
Inter/ocal Service and Maintenance Agreement
APPENDIX A -SCOPE OF SERVICES AND PRICING
In accordance with the terms and conditions of this Agreement, the County will provide the City
with the following services as may be amended from time to time by mutual agreement in writing:
I. BASIC MAINTENANCE AND SUPPORT SERVICES
A. Fees for basic maintenance and support services
In exchange for the Basic Maintenance and Support Services described here, the City shall pay
the County based on the agreed upon annual price schedule. The City will be invoiced by
County on monthly basis and such invoices payments shall be paid in accordance with the terms
and conditions of this Agreement.
Annual Price Schedule
00·, . Period .... ....
• Amount
FY15-16 $165,500
FY16-17 $170,500
FY17-18 $175,500
B. Covered Services
The County shall provide to the City the following Basic Maintenance and Support Services for
the Covered Equipment listed in Subsection C. The City must submit all approved requests for
maintenance or services whether hardware or software using the County online Service Catalog
system for assignment to County support staff. The County will contact City upon receiving
service ticket from City. In the event additional hardware and software is required for the
provision of any of the services set forth herein, such hardware or software shall be supplied at
the City's sole expense and with City's prior approval.
o County will provide a designated phone number (305-596-HELP (4357)) to
report troubles during regular business hours and emergencies after
regular business hours.
o Provide authorized City Users with access to the County online Service
Catalog system for assignment of maintenance and service tasks to County.
o Designated on-site IT service technician during regular business hours from
8:00 AM until 5:00 PM, excluding weekends and County holidays.
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Miami-Dade County Information Technology Department
Inter/ocal Service and Maintenance Agreement
o Report problems and coordinate with Vendor for the maintenance of
Barracuda Appliance with support of Vendor guidance pursuant to City's
maintenance agreements with such Vendor.
o Report problems and coordinate with Vendor for the maintenance of AS-
400 with IBM and SunGard guidance pursuant to City's maintenance
agreements with those Vendors.
o Report problems and coordinate with Vendor for the maintenance of
TREND with support of Vendor guidance pursuant to City's maintenance
agreements with such Vendor.
o Report problems and coordinate with Vendor for the maintenance of
Interactive Outdoor KIOSKS with support of Vendor guidance pursuant to
City's maintenance agreements with such Vendor.
o Report problems and coordinate with Vendor for the maintenance of City
A V system support of Vendor guidance pursuant to City's maintenance
agreements with such Vendor.
o Report problems and coordinate with Vendor for maintenance of Wireless
Mesh located in the Downtown business district with support of Vendor
guidance pursuant to City's maintenance agreements with such Vendor.
o Emergency After Hour Support
• County shall provide 50 hours of overtime during the annual
contract period at no charge, included in the price quoted.
o Public Records Requests
• County will process public records made by the City or by third-
parties requesting City public records for records involving email
searches at no charge, included in the price quoted.
o Wide Area Network (WAN) and Local Area Network Maintenance
(LAN)
• Manage Network support upgrades and changes
• Provide Tier 2 & 3 Network support and troubleshooting.
• Troubleshooting of premise data wiring and patch cables.
• Communicate scheduled Maintenance to City liaison.
• Assigrnnent ofIP address to all accounts. _ 15 _
Miami-Dade County Information Technology Department
Inter/ocal Setvice and Maintenance Agreement
o Server and SANS Equipment Maintenance
• Installation of software for applications
• Maintain all Microsoft operating systems and software updates
• Restoration of network services
• Repair and upgrade of servers
o Computer Equipment Maintenance
• Installation of software for applications
• Maintain all Microsoft and Apple operating systems and software
updates
• Restoration of network services
• Repair and upgrade of computer
• Install and setup maintenance loaner (if applicable).
• Maintain an inventory of computers and spare parts
• Maintain mobile and handheld computers
o Telephone Equipment Maintenance
• Perform reset of voicemail passwords
• Maintain class of service (COS)
• Relocate existing and replace defective handsets
• Install new handsets and setup voice mail
• Troubleshooting of premise data wiring and patch
• Contact and reports system problems to vendor
• Coordinate with vendor to schedule system upgrades
o Administration of Network Organizational Unit (OU)
• AddlDeletelModify user accounts
• AddlDeletelModify print resources
• AddlDeletelModify file share services
• AddlDeletelModify e-mail services
• AddlDeletelModify group policies
• AddlDeletelModify certificate services
o Install and setup of computers and peripherals.
o County shall notify Customer upon completion of work to document all
work and information pertaining to services rendered.
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Inter/ocal Service and Maintenance Agreement
MIAM~ A·lOuniiill'
o The County will provide infrastructure Tier 2 maintenance and management
for remote access, exchange, active directory, security, servers, SANS,
network, AS400, desktop computers, laptop computers and peripheral
maintenance. This will require for County to have "Master System
Administrator" access for County personnel designated with the top
pennission level over all for system management and administration for
City IT systems covered by this agreement.
The Master System Administrators listed below are charged with the
responsibility of administering the proper level of permissions to all User's
and designated back-up staff. The County may, from time to time, add,
modify or delete Master System Administrators to this Agreement by
providing written notice to the City as set forth in this Agreement.
• Lawrence Embil, Security/Fire Wall Support
• Erick Gomez, Network Support Manager
• Gary Lee, Server & Storage Support Manager
• Jorge Mederos, Exchange, Active Directory and Remote
Access Support Manager
• Peter Oelkers, AS400 Support Manger
• Mark Acquaviva, Computer Maintenance Supervisor
• Onsite IT Service Technician (TBD)
o Sites covered by this agreement shall include: See Attachment 1
C. Covered Equipment: See Attachment 2
Unless agreed to in writing by the parties, the Maintenance and Support Services set forth
in this Appendix shall only apply to the following Covered Equipment.
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Miami-Dade County Information Technology
Inter/ocal Service and Maintenance Agreement
D. Standards for Provision of Basic Maintenance and Support Services
1. On-site IT Service Technician:
The County will provide on-site IT service technician to handle all problems reported by
City during regular business hours. The service technician would be vetted by the city in the same
manner as city employees would be. The County will leverage the in-station service technician
whenever possible and incorporate into new projects. The on-site IT service technician is primarily
responsible for daily IT support and in some cases may not have the skillset or availability to meet
the project deliverables successfully. The County may need to dispatch special IT service
technician(s) as required for resolution of reported problem or delivery of approved service as the
expense of the City. The County will provide IT service through a tiered service approach
progressing from 1st Tier Support to 2nd Tier Support to 3rd Tier Support as needed for the price
quoted.
2. SERVICE REQUESTS-
City shall submit all approved service request to the County using the online Service
Catalog system. The City shall be responsible for all associated expenses and shall provide the
County with the list of authorized users. The County shall setup each of the Users with accounts for
access to the County online Service Catalog system with 7 business days upon receiving list of
authorized Users. City shall record the service ticket number for reference for any future service.
3. Problem Reporting and EscalationlReguiar Business Hours
The Customer will report all problems and make all authorized service requests directly
into the Prevailing ticketing system. Customer must report trouble to the County help desk and
open a trouble ticket in order to avoid any delays in obtaining service. Troubles are defmed as a
failure of active/production IT services.
D Step 1 -Report Trouble by telephone
Report troubles to the Miami-Dade Help Desk at 305-596-4357 for purpose opening
service ticket. Please record the service ticket number for reference.
Service Center D . tion Number
Help Desk 24/7/365 305-596-4357
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Miami-Dade County Information Technology Department
Inter/DCaI Service and Maintenance Agreement
D Step 2 -Service Manager Escalation Contacts During Regular Business Hours
In the event you are not contacted by COUNTY after 60 minutes of reporting trouble during
regular business hours, proceed to contact the designated COUNTY supervisor in the order
listed below. If you receive no response after 30 minutes from 1 st level supervisor proceed
to the 2nd level escalation contact listed below.
County Escalation Contacts
COUNTY Designation Phone Email Address
. Number
Mark Acquaviva, Supervisor 1st Level Escalation, 305-275-7927 mja@miamidade.gov Mobile (786) 256-3844 Business Hours
John Concepcion, Division Director 2nd Level Escalation, 305-596-8368 jnc@miamidade.gov Mobile (786) 258-2609 Business Hours
E. Excluded Services
The following services are not included within the Basic Maintenance and Support
Services and shall only be provided by County upon mutual agreement in writing and shall
incur a separate fee to City:
o Any service work required due to incorrect or faulty operational
conditions, including but not limited to equipment not connected directly
to an electric surge protector, or not properly maintained in accordance
with the manufacturer's guidelines.
o The cost of professional service, parts, materials or software required for
any services performed by the County under this Agreement.
o The repair or replacement of products or parts resulting from failure of the
City's facilities, City employee's personal property and/or devices
connected to the IT System (or interconnected to devices) whether or not
installed by the County.
o Service repairs made necessary by damage due to an act of God, fire,
water, storm, burglary, accident, improper use or abuse.
o Any transmission medium, such as telephone lines, computer networks, or
the worldwide web, or for equipment malfunction caused by such
transmission medium.
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Miami-Dade County Information Technology Department
Inter/ocal Service and Maintenance Agreement
o Accessories, custom or special products; modified units; or modified
software.
o The repair or replacement of parts resulting from the tampering by persons
unauthorized by County or the failure of the IT System due to .
extraordinary uses.
o Operation and/or functionality of City employee's personal property,
equipment, and/or peripherals and any application software not
provided or covered by County.
o Operational supplies, including but not limited to, printer paper, printer
ribbons, toner, photographic paper, magnetic tapes, battery replacement
for uninterruptible power supply (UPS).
o Overtime hours worked by the IT Service Technician in excess of 50
hours outside the established Regular Business Hours.
II. ADDITIONAL IT SERVICES AND RATES
The following additional IT Services may be provided, at request of the City for the
fees as set forth herein. Such fees shall be invoiced and added to the monthly fee for Basic
Maintenance and Support Services.
A. Emergency Services
Included in the price quoted the County shall provide 50 hours of On-Call 24/7/365
Emergency Support Services for use outside Regular Business Hours on an armual basis. All
emergency requests outside the regular service hours in excess of 50 hours, will be subject to the
following rate for processing and completing the requested service. City shall use the contacts in
Section I(D) above to request such service.
COUNTY Billing Rates Emergency Hourly Rate
Outside Service Hours: $127.50
B. IT Services and Rates:
The County upon request shall provide the City with services for strategic IT Desigu,
Planning, Deployment, Implementation, for IT business network and application solutions. These
services are not covered by the Basic Maintenance and Support Services but are available on a time
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Miami-Dade County Information Technology Department
Inter/ocal Service and Maintenance Agreement
and material basis as mutually approved by the parties. The County will develop a scope of work
and project plan that meets business needs in the most cost effective manner.
Additional Hourly Rates
After Regular
Service Catalog T&MRate HoursT&M
Rate
GIS Graphic Technician I Manning $90.00 $135.00
Product Configuration (GIS Routing, $110.00 N/A Mobile, Dashboards, etc.)
Project Management $115.00 N/A
Systems Progranuning (Operating & Technical) $[25.00 N/A and Database Administrator
Analvsis and Programming $120.00 N/A
Network, Engineering, and Consulting Services $120.00 N/A
Telecommunications Technicians $85.00 $127.50
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Miami-Dade County Information Technology Department
Inter/ocal Service and Maintenance Agreement
Attachment 1
City of South Miami
FACILITY LOCATIONS
City Hall
(Includes: Police, Building, Finance, Planning, Code, City Clerk, Grants, HR, City
Manager) 6130 Sunset Drive
South Miami, FL 33143
Public Works
4795 SW 75 Avenue
Miami, FL 33155
Parks and Recreation/Community
Center 5800 SW 66 Street
South Miami, FL 33143
Community Redevelopment Agency
5825 SW 68 Street
Suite 4 Office 400
South Miami, 33143
South Miami Senior Center
6701 SW 62 Avenue
South Miami, FL 33143
-23 -
Miami-Dade County Information Technology Department
Inter/ocal Service and Maintenance Agreement
Attachment 2
City of South Miami
Equipment Covered by Agreement
-23 -
City of Miami Equipment Covered by the Agreement
Equipment Covered Manufacture
Description Qty Make
Desktop Computers with monitor 134 DELL
Mobile Computers 62 DELL
Mobile Handheld Devices Le. iPads, iPhone or Blackberry 7 APPLE
Multi-Function Net\York Printers 6 Cannon
Multi-Function Network Printers 3 HP
Color Laser Network Printers 2 Cannon
Color Laser Network Printers 3 HP
Computers Peripherals i.e. printers, scanners 46 HP, Epson, Fujtsu
Servers 29 DELL
Mail Archiver 1 Barracuda
Routers 5 CISCD/HP
Web Filter 1 Barracuda
Network Storage Device 1 HP
Robotic Tape Back-up 1 DELL
Firewall 3 Barracuda
AS-400 1 IBM
Telephone Private Branch 1 Shortel
Telephone Handsets Mobile types: 230 and 115 64 Shortel
Switches 1 CISCO
Switches 20 HP
Interactive Outdoor KIOSKS (in the procurement stage) -TBD
Wireless Mesh (in the deployment stage) -TBD
RESOLUTION NO.: _-,'..:.9..::2_-.;,.' 4.:..-_':...;4:..:2:..:8",6 __
A Resolution authorizing the City Manager to execute a one (1) year Interlocal
Agreement with Miami-Dade County for Information Technology maintenance
and support services for an annual amount of $165,500.
WHEREAS, the City wishes to enter into an Interlocal Agreement with Miami-Dade
County for Information Technology (IT) maintenance and support services; and
WHEREAS, the City's current IT maintenance and support services Interlocal Agreement
expires September 3D, 2014; and
WHEREAS, the City requires IT support and maintenance to support critical operations
and business ofthe City.
NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA:
Section 1. The City Manager is authorized to execute a one (1) year Interlocal
Agreement with Miami-Dade County, for IT maintenance and support services, for an annual
amount of $165,500 and expiring September 30,2015. The current Interlocal Agreement
between the City and Miami-Dade County expires September 30, 2014 and the City requires IT
support and maintenance to support critical operations. The Interlocal Agreement may be
terminated by either party with a 120-day notice. A copy of the agreement is attached.
Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is
for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
shall not affect the validity of the remaining portions of this resolution.
Section 3. Effective Date: This resolution shall take effect immediately upon
enactment.
PASSED AND ENACTED this , 6 th:tay of September, 2014.
APPROVED:
tltr!;p~
MAYOR
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Harris: Yea
Commissioner Welsh: Yea
Commissioner Liebman: Yea
Commissioner Edmond: Yea
RESOLUTION NO.: 70-14-14164
A Resolution authorizing the City Manager to enter into an Inlerlocal Agreement with
Miami-Dade County for IT maintenance and support services for an annual amount of
$165,500.
WHEREAS, the City wishes to enter into an Interlocal Agreement with Miami-Dade County for IT
maintenance and support services; and
WHEREAS, the City's current IT maintenance and support services contract is on a month-to-
month basis through September 30, 2014, but can be canceled with a 30-day written notice; and
WHEREAS, the City requires IT support and maintenance to support critical operations and
business of the City; and
Whereas, the City solicited proposals for IT maintenance and services through a RFP process and
the City Manager rejected all proposals received since none of the proposals met or exceeded the
offering, or provided the bredth of services offered by Miami-Dade County; and
WHEREAS, Miami-Dade County submitted an Interlocal Agreement to the City for consideration
to perform various IT services.
NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA:
Section 1. The City Manager is authorized to enter into an Interlocal Agreement with Miami-
Dade County, for IT maintenance and support services, for an annual amount of $165,500 and expiring
September 30, 2014. The Interlocal Agreement may be terminated by either party with a l20-day
notice and it may be renewed with the approval of the City Commission. A copy of the agreement is
attached.
Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is for any
reason held Invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect
the validity of the remaining portions of this resolution.
Section 3. Effective Date: This resolution shall take effect immediately upon enactment.
PASSED AND ENACTED this 1 5tllay of April ,2014.
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Welsh:
Commissioner Liebman:
Commissioner Edmond:
4-1
Yea'
Yea
Yea
Nay
Yea
26SE SUNDAY, AUGUST 23, 2015 SE MiamiHerald.com I MIAMI HERALD
------------___________ 1 iii
CITY OF SOUTH MIAMI
COURTESY NOTICE
NOTICE IS HEREBY given that the City Commission CIf the City of SOllth
Miami, Florida will C<lndnct Public Hcann£{s) al its "'gular C'ity C"mmi~~i'>n
meeting sclJcduleJ rur Tu!!:lidH~ Sep!l::mbrr 1 1015 beginning al 7:00 p_tn..
in the City Commi~~i\'I11 Chamber~. 6131) SUllIe! Dri~e. kl consider the folluwing
A Resolution amhon";ng the City Man.1g<>r to enter inl0 an Inlcrlnca1
Agreement with Miami_Dade COIillIy for IT maintenanL-c and ~upport
,:'T,i"". rur" three (3) year I<:rm, E1<piring SL'Ph,mb.,r 30. 2(118.
A Resolution allthoriling the Cily Manager to negotiate and enter into a
contract wilh Florida Sidewalk 5<>lu1ioo. rOT th~ Cilywidc Sidewalk R"""irs
A Resulution filr speciaillsc approval to pennit II ,,"''II~''l1\ll\'"W''I1\111 ~t 5894
SUIlscl Drive within the Specially Retail "SR", Hometov.ll DistriclOveriay
''HD-OV",
A Resolution apprm;ng a special exception waiving strict compliance with
the pro,';'ion. of th~ hometown district owrlay pru:kmg !J.'quiremcnts, \I:)
locale a gC11emi restaurnnl al 5894 Sunset Drh'c within tho Specialty Rcrail
"SR~, Hometown District Overlay "HD-O\r'
A Re.'I<Iiution apprm;ng a t;pt'cial e'IIception, to ,""mlru"! a 5 story Large Scnle
O"""iopmc'1lial 6;:01 Sunset Drive wi1hil1 (heTrJn"il Orienled Development
Oistrict:Mixed Usc-S '1'000 MU-S" 7.oning: district.
"n OrdinanL'C :nnend;ng Chapl .. .,. 2, /\rriclc I. Se~rion 2_2_1 (J) 10 change the
procedure and requirements for add=s;ng the City Commission.
ALL interested parties ore im;ted to att~lld and willl">e heard.
For further inf{'[JJ1aUon, please contact the City Clerk's Office at:
305-663-6340.
""tari;. M. McncnuL'Z-CMC
City Clerk
['ur."ant to Flmid" SI.nIIl:. ZS6 {IJQ5, the City hereby ad"i= the pubh< that ira person docid",
to appeol any doo;,ion made 1>;' Ibi, Boord, AW.'n<,y ~r Omuni"ion with ""1"'.1 ", "ny matte",
C<Jn,-i,ior<d at ,t; mocti"l; or ~""rin~. ~e ~r she will need " reoonl of the pm=:ding>. nod t~nt
f~r "",b purpo,e .• ffi,..,t<d r'""'O" ma~ need to c""",,,, .hat a ,""m."im 1"<cord "ftho proo=lin~
is ma~e w\l)oll ",""rtf i"c1udos tbe t"";mony ,nd ovido""" upon which tho 'pp""1 i, to bo ""'ed
NEIGHBORS
CALENDAR
• CALENDAR, FROM 14SE
graphite Or! a range of supports,
including -notably -slabs of traver-
tir!e and pieces of drywall, which
were often still in situ. They also
often frequently incorporated clear
one-point perspective and a strong
horizon line, Novoa will be building
on these characteristics in his new
inter~ntlon/exhibltlon "Emptiness"
at the Unl~rsity of Miami's Lowe Art
Museum. Aug. 2312 p,m.-4 p.m.; Aug
2S-Aug. 2910 a.m.-4 p.m.; Aug. 3012
p.m.-4 p.m. Included in admission
University of Miami -Lowe Art
Museum 1301 Stanford Dr., Coral
Gables,
Mini-Golf Z01S: International Edition
in the Robert & Marian Fewell
Gallery The Coral Gables Museum
presents a whimsical putt-putt
course in air-conditioned comfort
through the fully interactive exhibit
"Mlni"Golf 2015: International Edi-
tion," hosted in the Robert & Marian
Fewell Gallery, This year's nine-hole
course will be inspired by places
around the whole world, Each course
was designed b~ local architectural
and design firms, engineers, eontrae·
tors and students in those dis-
ciplines. Aug. 23-Aug. 30 Museum
admission and putting fees apply.
Coral Gables Museum 285 Aragon
Ave" Coral Gables,
IT'S GREAT TO BE A SOUTH DADE DEMOCRAT BINGO NIGHT
Saturday, August 29 th , 7: PM at Ahavat Olam
(Must be at least 18 years of age,)
• Work in a local election office
• J.oin grass root campaigns
• Meet local Officials
• Attend social events
OEimocrais of South Dade' Club meets monthly throughOut-'the-year(In the third Tuesday of the month"@
UniYet:SBlfst. Unitarian Cong. n01 SW 76 Ave. 7pm. kendalldems@yahoo.com (305) 970-9734. est 2001
CASH PRIZES AWARDED
$18,00 Entry Fee Includes 10 Cards &4 Special Game Cards.
Hot Dogs, Chips, & Refreshments Available For Purchase.
And An Activity For The Whole Family
BOWLING
~
Students &. Teens vs Parents and Ahavat O\am Staff
at Bird Bowl, Sunday August 30Lh ; al lO AM
<;10 Per Person Indllclcs 2 HO\lrS of Bowling
Both Events Open to the Public and Sponsored by
.. AHAVAT OLAM
.... EVERLASTING LOVE
A Synagogue Tim lOmbrru:es AU 1= and Interfaith Families
10755 S.W 112111 STREET, MIAMI, FLORIDA 33176
For Both Events, RSVP to:
(305) 412-4240 or email to: members@ahavatolam.org
MIAMI DAILY BUSINESS REVIEW
PublishedDailyexceptSaturday,Sundayand
LegalHolidays
Miami,Miami-Dade County,Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Beforethe undersigned authoritypersonally appeared
M.ZALDIVAR,whoon oath says that heor she isthe
LEGALCLERK,Legal Notices of the MiamiDaily Business
Reviewf/k/aMiamiReview,adaily (except Saturday,Sunday
andLegalHolidays)newspaper,published atMiamiinMiami-Dade
County,Florida;that the attached copy of advertisement,
beingaLegal Advertisement ofNoticeinthe matter of
CITY OF SOUTH MIAMI
PUBLIC HEARING-SEPT.1,2015
in the XXXX Court,
was published in said newspaper in the issues of
08/21/2015
Affiant further says that the said MiamiDaily Business
Review isa newspaper published at Miamiin said Miami-Dade
County,Florida and that the said newspaper has
heretofore been continuously published in said Miami-DadeCounty,
Florida,each day (except Saturday,Sunday and LegalHolidays)
and has been entered as second class mail matter at the post
officeinMiamiin said Miami-Dade County,Florida,fora
periodof one year next preceding the firstpublicationofthe
attached copy of advertisement;and affiantfurther says that heor
she has neither paidnor promised any person,firmor corporation
any discount,rebate,commission orrefundfor the purpose
of securing this advertiserrjenyfor publication in the said
newspaper.
M.ZALDIVAFlpj&i
CITY OF SOUTH MIAMI >
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY given thattheCity Commission;pjflte City Of
Smith Miami.Florida will conductPublic Hearing®St Its regular City
Commission meeting scheduled fof Tuesday.Septem&iTir2B15 be
ginning at7:00p.m.,intheCity Commission Chambers,i
Drive,to considerthe followingitem(s):
A Resolution authorizing the City Manager to enterinfo an
Interlocal Agreement with MTant'r-Dade Coti®lor XX
maintenance and support services for a three (3>year term,
expiring September30,2018.
A Resolution authorizing the City Manager to negotjiteancj enter
intoacontractwith Florida SidewalkSolutionsfor the C
A Resolutionfor special useapprovaltopermit a general
restaurantat5894 Sunset DrivewithintheSpecialtyRetail °SRB,
Hometown District Overlay "HD-OW
AResolutionapprovingaspecialexceptionwaiving strict
compliance withthe provisions ofthehometown district overlay .
parking requirements,tolocateageneral restaurant at 5894
Sunset Drive within7 the Specialty Retail °SRDf Hometown District
Overlay "HD-OV°.
AResolutionapprovingaspecialexception,toconstructa5 story
LargeScaleDevelopmentat6201Sunset Drive within the*
TransitOriented Development DistrictMixed Use-5 "TODD
MU-5nzoning district.,
An Ordinance amendingChapter2,Article I,Section 2*2.1 (J)
tochange the-procedure and requirements for addressing the
CityCommission.,,;
ALL interested partiesare invited toattend andyAl be heard.——=.-
For further information,pleasecontacttheCityClerk'sOffice
at 305-663-6340.
MariaM.Menendez,CMC
CityClerk
Pursuant to Florida Statutes 286.0105,theCity hereby advises the
public that ifa person decides to appeal any decision made by this
Board,Agency or Commission with respect toany matter considered at
its meeting or hearing,heorshe will needa record ofthe proceedings,
andthat for such purpose,affected person mayneedtoensurethata
verbatim record ofthe proceedings ismadewhich record includes the
testimonyandevidenceuponwhichtheappealistobe based.
8/21 1S-160/2474770M