Loading...
Res No 112-15-14451RESOLUTION NO.112-15-1 4451 AResolution authorizing theCityManagertoexecuteafiscalyear2015 grantagreementwith Miami-Dade CountyfortheAfterschool House (Tutoring)grant. WHEREAS,the Mayor and City Commission desire to accept the grant from Miami- DadeCountybyandthroughits Office ofGrants Coordination;and WHEREAS,the Agreement will provide funding forthe Afterschool House (Tutoring) program;and WHEREAS,theCityManagerisauthorizedtoexecutethegrantagreementinanamount of $24,098;and 2015. WHEREAS,thegrantperiodbeginsonOctober1,2014andendsonSeptember30, NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT: Section 1:The City Manager is hereby authorized to execute the grant agreement with Miami-Dade County,Office of Grants Coordination forthe Afterschool House Program inthe amount of $24,098.The grant agreement is attached tothis resolution. Section 2:Thisresolutionshallbeeffectiveimmediatelyaftertheadoptionhereof. PASSED AND ADOPTED this 14thday of July _,2015. READ AND APPROVED AS TO FORM LANGUAGE,LEGALITY AND EXECUTIOM^HEREOI APPROVED: PticiUb MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Harris: Commissioner Edmond: Commissioner Liebman: Commissioner Welsh: 5-0 Yea Yea Yea Yea Yea South^Miami THE CITY OF PiiASANTtlViNG CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: From: Date: The Honorable Mayor&MembersoftheCityCommission Steven Alexander,City Manager July14,2015 Agenda Item No.:_2L Subject: Background: Grantor: Grant Amount: Grant Period: Attachments: A Resolution authorizing theCity Manager toexecutea fiscal year 2015 grantagreementwith Miami-Dade County,Office of Management and Budget Grants Coordination forthe Afterschool House (Tutoring)grantintheamountof $24,098. Miami-Dade Countybyandthroughits Office ofGrantsCoordination awardedtheCityofSouth Miami $24,098to fund theAfterschool House (Tutoring)Program.Thegrantperiod begins on October I, 2014 and ends on September 30,2015. TheCityofSouth Miami will beallocating the funds to help support the City'sAfterschoolProgramby paying for three (3)part-time instructors'salary at $8,033each,for a total of $24,098. ThecontractisretroactiveandtheCity will reimburseany payments accruedfrom October I,2014 todateandthroughSeptember30, 20I5. Miami-Dade County Office of Management and Budget Grants Coordination (Formerly Known As Department of Human Services) -Local Granting Agency $24,098 October I,2014 through September 30,2015 Miami-Dade County FY 2015 Contract for the Afterschool House (Tutoring)Program (I5-SMIA-CB) iiiiii Carlos Gimenez,Mayor May13,2015 Office of Managementand Budget Grants Coordination ^^^111 NW 1st Street MIAMI DADES M.™*«*^^Miami,FL33128 T 305-375-4742 P 305-375-4454 Ms.Jennifer Korth Grants &Sustainable Initiatives Administrator Cityof South Miami 6130 Sunset Drive Miami,FL 33143 Re:Execution of FY 2014-2015 General Revenue Contract Dear Ms,Korth: Thisletter accompanies the contract foryour agency's General Revenue supported project(s) forFY 2014-2015.Please return three (3)originalsofthecontract,ensure thatthe affidavits on each of the originals have been completed,and that the person designated byyourBoardto sign on behalf ofyour agency executes the agreements. We are asking that youreturn the signed agreements toourofficewithin seven (7)days from the date ofthislettersothatwemay expedite the processing of those documents.Youalso havetheoptiontoincludewiththecontract package anoriginalsignedletterrequestingan advancepaymentof25%ofyouragency'saward.Intended tooffsetany potential cash flow problems,thatpaymentrequest will beprocessedafterthe final executionoftheagreementsby the Mayor orhis designee. Please contactyourassignedcontracts officer bytelephoneorby e-mail ifyouhaveany questionsregardingthe final processingofyouragency'sagreementortheadvancepayment request. Sincerely, Daniel T.Wall Assistant Director a 15-SMIA-CB FY 2014-15 County General Funds Ordinances #14-125,#14-127 AND #14-132 AGREEMENT <£?day of,O-^J .by <This Agreement made and entered into as of this *^*day of,W J .by and between Miami-DadeCounty,apolitical subdivision of the State ofFlorida (hereinafter referred toas "County"),having its principal office at 111 N.W.1st Street,22nd Floor,Miami,Florida 33128 and Cityof South Miami,amunicipalityexistingwithinMiami-Dade under thelawsofthe State ofFlorida,havingitsprincipalofficeat6130 Sunset Drive,South Miami,Florida 33143 (hereinafterreferredtoas "Provider"),states conditionsand covenants fortherenderingof human and social services (hereinafter referred to as "Services")for the County. WHEREAS,the Provider provides or will develop services of value to the County and has demonstrated an ability or desire to provide these services;and WHEREAS,the County is desirous of assisting the Provider in providing those services and the Provider is desirous of providing such services;and WHEREAS,the County has appropriated grant funds for the proposed services; NOW,THEREFORE,in consideration of the mutual covenants and agreements herein contained,the parties hereto agree as follows: ARTICLE 1.DEFINITIONS The following words and expressions used inthis Agreement shall be construed as follows, except when itis clear from the context that another meaning is intended: a)Thewords"Agreement""Contract"or"ContractDocuments"shallmeancollectively these terms andconditions,the Scope of Services (Attachment A)and the Budget Documents (Attachment B)and all other attachments hereto,as well as all amendments or budget revisions issued hereto. b)Thewords"ContractManager"shallmeanMiami-Dade County's Directorofthe Office ofManagementandBudget ("OMB-GC")ortheDirector'sdesignee,orthe duly authorized representative designated to manage the Contract. c)Theword "Days"shall meanCalendarDays,unlessotherwisespecificallynoted. d)The word "Deliverables"shallmean all documentation andanyitemsofanynature submittedbytheProvider to.the County'sContractManagerfor review andapproval pursuant to the terms of this Agreement. e)Thewords"directed","required","permitted","ordered","designated","selected", "prescribed"orwordsoflike import tomeanrespectively,thedirection,requirement, permission,order,designation,selectionorprescriptionoftheCounty'sContract Manager;and similarly thewords "approved",acceptable","satisfactory","equal", "necessary",orwordsoflikeimporttomeanrespectively,approved by,or acceptable or Page 1of 28 CB 15-SMIA-CB satisfactory to,equalor necessary in thesole discretion ofthe County's Contract Manager. f)The words "Effective Term"shall meanthedateon which this Agreement is effective, including start date and end date. g)The words "Extra Work"or "Change Order"or "Additional Work"shall mean resulting in additionsordeletionsor modifications totheamount,typeorvalueoftheWorkand Services as required in this Agreement,as directed and/or approved by the County. h)"HIPAA"means Health Insurance Portability and Accountability Actof 1996. i)Thewords"ScopeofServices"shallmeanthedocumentappendedheretoas AttachmentA,whichdetailstheworktobeperformedbytheProvider. j)Theword"subcontractor"or "subconsultant"shallmeananyperson,entity,firm or corporation,other than the employees oftheProvider,who furnishes services,labor and/ormaterials,inconnection with the Work,whether directly or indirectly,onbehalf and/or under thedirectionoftheProviderand whether ornotin privity of Agreement with the Provider. k)Thewords "Work","Services","Program",or"Project"shall mean all matters and things required tobe done by the Provider in accordance with the provisions ofthis Agreement. I)The word"review"shall mean inspection oforiginal documentation and retention of copies of such documents associated with the administrative,fiscal,and programmatic functions of the program(s)supported by Miami-Dade County General Funds. m)The term "administrative budget"shall refer to costs that are not tied to the direct provision of services funded under this agreement.These costs may include:1)the portion of payroll of Provider's salaried administrative personnel and compensation of Provider's subcontracted administrative personnel (i.e.,executive directors,agency heads,management and business consultants,information technology (IT)consultants, clerical or other administrative personnel),payment for the administrative (non-program) portion of their duties;2)overhead costs not related to the direct provision of services (i.e.,administrative office space and related maintenance,utilities,and supplies, insurance,advertising,marketing and fundraising costs,staff training,accounting and tax preparation services,and audit fees). n)The term "arm's length transaction"shall refer to any transaction inwhich the buyers and sellers ofa product act independently and have no relationship to each other to ensure that both parties in the transaction are acting in their own self-interest and are not subject to any pressure or duress from the other party. o)The term "related party transaction"shall refer toa business deal or arrangement between two parties who are joined bya special relationship (family member or relative, stockholder,related corporation)prior to the deal. p)The term "program income"shall refer to the income received by the Provider directly Page 2of 28 CB 15-SMIA-CB from the activities funded under this agreement,orgeneratedasa result oftheuseof the County's General Fundaward. ARTICLE 2.AMOUNT PAYABLE Subject to available funds,the maximum amount payable for services rendered under this contract shall not exceed: Elderly Services-South Miami Senior Meals $18,400 TheAfterschoolHouse (Tutoring)$24,098 Both parties agree that should,in the County's sole discretion,available County funding be reduced,the amount payable under this Contract may be proportionately reduced atthesole discretion and option of the County. All services undertaken by the Provider beforethe County's execution ofthis Contract shallbe at the Provider's risk and expense. Both parties agreethat this isa twelve month contract effective asof October 1,2014 through September 30,2015.Both parties expressly acknowledge availability of funding under this contract isat the County's sole discretion. ItistheongoingresponsibilityoftheProvidertomaintainsufficientfinancial resources tomeet the expenses incurredduring the period between theprovisionof services and payment bythe County. ARTICLE 3.SCOPE OF SERVICES The Provider shall render services in accordance with the Scope of Services incorporated herein and attached hereto as Attachment A.The Scope of Services must clearly indicate the time frames for the delivery of each of the proposed services. The Provider shall implement the Scope of Services as described in Attachment Aina manner deemed satisfactory to the County.Any modification or amendment to the Scope of Services shallnotbe effective until approved by the County and Provider inwriting. The Provider will not use products or foods containing "pink slime,"as defined in Resolution 478-12 of the Board of Miami-Dade County Commissioners,in food that is provided or served pursuant to this agreement. For congregate and home-delivered meal programs,the Provider agrees to furnish proof that itis meeting all applicable local,State,and Federal food safety and hygiene requirements. Page 3of 28 CB 15-SMIA-CB ARTICLE 4.BUDGET SUMMARY The Provider agreesthat all expenditures orcosts shall bemade in accordance with the Budget,which isattachedhereinand incorporated heretoas Attachment B.Pursuantto Board of Miami-Dade County Commissioners Resolution 630-13,theProvider will also submit a detailed project budget,andsources and uses statement as Attachment B-1,which shall be sufficiently detailed to show (i)the total project cost,(ii)the amount of funds tobeusedfor administrative and overhead costs,(iii)whether the County funds will be 'gap'funds meaning that they would bethe last remaining funds needed to ensure funding for the total project cost, (iv)any profit tobemadebythe Provider,and (v)theamountoffundsdevoted toward the provision ofthe desired services or activities.The Provider will also submit an agency-wide budget as Attachment B-2.The agency-wide budget shall display all projected agency revenues by funding source(s),including but not limited to funds from this Miami-Dade County General Fund Agreement,anyother Miami-Dade County General Fund revenues,the projected administrative costsacross all funding sources,andthetotalagencyrevenuefor FY 2014-15. The Provider will continually disclose anychanges in funding -County or non-County -through the submission ofanupdated Agency-Wide Budgettothe OMB-GC within thirty (30)daysafter such changes occur. TheProvidermay request a budget revisionto amend the budget in Attachment Bnomorethan twiceduring the term ofthis Agreement.A request fora budget revision must be submitted to OMBno later than thirty(30)days priorto the expiration ofthis Agreement. The Provider mayshiftfunds between existinglineitemsin Attachment B:1)withouta budget revision,if the change to the lineitem does not exceed fifteen percent (15%);or2)witha budget revision requested by the Provider's President,Vice President,Executive Director,or other designated representative as stated on the Authorized Signature Form attached hereto,and approved by the OMB,if the changes toalineitem exceed fifteen percent (15%).A budget revision is also required in order to add new line items. Inno event shall the budget under this agreement include total administrative costs in excess of fifteen percent (15%)of each program allocation under this agreement. ARTICLE 5.EFFECTIVE TERM Both parties agree that the effective term ofthis Agreement shall commence on October 1,-2014 and terminate at the close of business on September 30,2015. ARTICLE 6.INDEMNIFICATION BY PROVIDER A.If the Provider is a Government Entity.Government entity shall indemnify and hold harmless the County and itsofficers,employees,agents and instrumentalities from any and all liability,losses or damages,including attorneys'fees and costs of defense,which the County or its officers,employees,agents or instrumentalities may incur as a result of claims, demands,suits,causes of actions or proceedings ofanykind or nature arising outof,relatingto or resulting from the performance ofthis Agreement by the government entityorits employees, agents,servants,partners,principals or subcontractors.Government entity shall payall claims Page 4of28 CB 15-SMIA-CB and losses in connection therewith andshall investigate and defend allclaims,suits or actions ofany kind ornature in thenameofthe County,where applicable,including appellate proceedings,andshallpay all costs,judgments,andattorney'sfees which mayissuethereon. Provided,however,this indemnification shall only betotheextentand within the limitations of Section768.28,Fla.Stat.,subjecttothe provisions ofthatStatute,asmaybe amended, wherebythegovernment entity shallnotbe held liable topayapersonal injury or property damage claim orjudgmentbyaparty which exceedsthestatutorycapforpersonal injury or property damage claims,liabilities,lossesor causes of action which may ariseasaresultofthe negligenceofthegovernment entity.Providerexpressly understands and agrees thatany insurance protection requiredbythisAgreementorotherwise provided byProviderorself- insuranceshallinnoway limit the responsibility to indemnify,keepand save harmless and defendtheCountyoritsofficers,employees,agents andinstrumentalities as hereinprovided. B.All Other Providers.Provider shall indemnify and hold harmless the County anditsofficers,employees,agents andinstrumentalitiesfromanyandall liability,losses or damages,including attorneys'fees and costs of defense,whichtheCountyorits officers, employees,agents or instrumentalities mayincurasaresultofclaims,demands,suits,causes of actions or proceedings of any kindor nature arising out of,relating toor resulting from the performance of this Agreement by the Provider orits employees,agents,servants,partners principals or subcontractors.Provider shallpayall claims and losses in connection therewith andshall investigate and defend allclaims,suits or actions ofanykindor nature in the name of the County,where applicable,including appellate proceedings,and shall pay all costs, judgments,and attorney's fees which may issue thereon.Provider expressly understands and agrees that any insurance protection required bythis Agreement or otherwise provided by Provider shall inno way limit the responsibility to indemnify,keep and save harmless and defend the County orits officers,employees,agents and instrumentalities as herein provided. C.Term of Indemnification.The provisionsofArticle6shall survive the expiration or termination of this Contract. ARTICLE 7.INSURANCE If the total dollar value ofall County contracts with the Provider exceeds $25,000 then the following insurance coverage is required: A.Government Entity.If theProvideristhe State of Florida oran agency or political subdivision ofthe State as definedbysection 768.28,Florida Statutes,the Provider shallfurnishtheCounty,uponrequest,written verification of liability protectionin accordance with section768.28,Florida Statutes.Nothing herein shallbeconstruedtoextendanyparty's liability beyondthatprovidedinsection768.28,Florida Statutes.Theprovidershallalsofurnish theCounty,uponrequest,written verification ofWorkersCompensationprotection in accordance withFlorida Statutes,Chapter 440. B.All Other Providers. 1.Minimum Insurance Requirements:Certificates of Insurance.The Providershallsubmitto Miami-Dade County,c/o Office ofManagementandBudget (OMB),111 N.W.1st Street,22nd Floor,Miami,Florida 33128-1994,original Certificate(s)of Insurance indicatingthat insurance coverage hasbeenobtainedwhich meets the requirements asoutlined below: Page 5of 28 CB 15-SMIA-CB A.All insurance certificatesmustlistthe COUNTY as "Certificate Holder"inthe following manner: Miami-Dade County 111 N.W.1st Street,Suite2340 Miami,Florida 33128 B.Worker's Compensation Insurance for all employeesofthe SERVICE PROVIDER asrequiredby Florida Statutes,Chapter440. C.Commercial General Liability Insurance in an amount notlessthan$300,000 combined single limit per occurrence for bodily injury and property damage. Miami-Dade County must be shown asan additional insuredwith respect to this coverage. D.Automobile Liability Insurance coveringallowned,non-owned,andhired vehicles used in connection withtheWorkprovidedunderthis Agreement,inan amount notlessthan$300,000*combinedsingle limit peroccurrencefor bodily injury and property damage. *NOTE:ForSERVICEPROVIDERSsupplying vans or mini-buses with seating capacities of fifteen (15)passengers ormore,the limitofliability required forAuto Liabilityis $500,000. E.Professional Liability Insurance in the name of the SERVICE PROVIDER,when applicable,in an amount not less than $250,000. F.All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida,with the following qualifications: 1.The company must be rated no less than "A"as to management,and no less than "Class VII"as to financial strength,according to the latest edition of Best's Insurance Guide published byA.M.Best Company, Oldwick,New Jersey,orits equivalent,subject to the approval of the COUNTY'S Risk Management Division OR 2.The company must holdavalidFlorida Certificate ofAuthority as shown in the latest "Listof All Insurance Companies Authorized or Approved to Do Business inFlorida,"issued by the State of Florida Department of Financial Services. G.Compliance with the foregoing requirements shall not relieve the SERVICE PROVIDER ofitsliability and obligations under this Section or under any other section of this Agreement. Page 6of 28 CB 15-SMIA-CB H.The COUNTY reserves therighttoinspectthe SERVICE PROVIDER'S original insurance policiesatanytimeduringthetermofthisAgreement. I.Applicability ofthis section ofthe Agreement affects SERVICE PROVIDERS whose combined total award forail services funded under this Agreement exceed a$25,000threshold.Ifthe SERVICE PROVIDER'S original total combined award is less than $25,000,but the SERVICEPROVIDER receives additional funding during thecontract period which makesthetotalcombined award exceed $25,000,then the requirements inthis section shallapply. J.Failure to Provide Certificates of Insurance.The Contractor shall be responsibleforassuringthattheinsurancecertificatesrequiredin conjunction with this Section remain in force for the duration of the effective term of this Agreement(October1,2014 through September30,2015).If insurance certificatesare scheduled toexpire during theeffectiveterm,theProvidershall be responsible for submitting neworrenewed insurance certificates tothe County prior to expiration. In the event that expiredcertificatesarenotreplacedwithneworrenewed certificates which cover the effective term,the County may suspend the Agreement until suchtimeastheneworrenewed certificates arereceivedbythe Countyinthe manner prescribedherein;provided,however,thatthis suspended period does not exceed thirty (30)calendardays.Thereafter,theCountymay,at its sole discretion,terminate this Agreement. ARTICLE 8.PROOF OF LICENSURE AND BACKGROUND SCREENING A.Licensure.If the Provideris required by the State ofFloridaorMiami-Dade Countyoranylaworregulationtobelicensedor certified toprovidethe services or operate the facilitiesoutlinedin the Scope of Services (AttachmentA),theProvidershallfurnishtothe Countyacopyofallrequiredcurrent licenses orcertificates.Examplesof services or operations requiringsuchlicensureor certification includebutarenot limited tochildcare,day care,nursing homes,and boarding homes. If the Provider failsto furnish the County with the licenses or certificates required under this Section,the County shall not disburse any funds untilitis provided with such licenses or certificates.Failure to provide the licenses or certificates withinsixty(60)days of execution of this Agreement mayresultin termination ofthis Agreement at the County's discretion. B.Background Screening. Asa requirement of this contract,even if such screening isnot otherwise required by applicable law,the Provider is required tofurnish satisfactory Level2 Background Screening Results for those employees,subcontractors,and volunteers that workwith youths under 18 years of age,persons ages 65 years old and up,persons of any age that have disabilities,and victims of domestic violence. Asa requirement of this contract,even if such screening isnot otherwise required by applicable law,the Provider agrees to conduct pre-employment criminal background screenings Page 7of 28 CB 15-SMIA-CB ofits staff,subcontractors,and volunteers;toupdatethose background checksatleastonce every five (5)years;andto maintain documentation of criminal background screening on file. Inaddition,theProvider agrees tocomply with all applicablefederal,state andlocal laws,regulations,ordinances and resolutions regarding background screening of employees, volunteers,subcontractors and independent contractors.Provider's failure to comply with any applicable laws,regulations,ordinances and resolutions regarding background screening of employees,volunteers,subcontractorsandindependentcontractorsisgroundsforamaterial breachand termination ofthiscontractatthesole discretion ofthe County. TheProvider agrees to comply with all applicable laws (including butnot limited to Chapters39,402,409,430,394,408,393,397,943,984,985,1012and435,Florida Statutes, andSection 943.04351,Florida Statutes,asmaybeamended form time to time),regulations, ordinancesand resolutions,regarding background screeningofthose who mayworkor volunteerdirectly with orinthe vicinity ofvulnerablepersons,asdefinedbysection435.02, Florida Statutes,as may be amended from time totime. In the event criminal background screening isrequiredbylaw,the State ofFlorida and/or theCounty,theProvider will permitonly employees,volunteers,subcontractors and independentcontractors with a satisfactory national criminal background checkthroughan appropriate screening agency (i.e.,theFlorida Department ofJuvenile Justice,Florida Department ofLaw Enforcement or Federal Bureau ofInvestigation)toworkor volunteer in directcontact with orinthe vicinity ofvulnerablepersons.TheProvidershall also comply with Section943.059,Florida Statutes,regardingcourt-orderedsealingof criminal historyrecords, andSection943.0585,Florida Statutes,regardingcourt-orderedexpunctionof criminal history records,as may be applicable. The Provider agrees to ensure that employees,volunteers,subcontracted personnel and independent contractors whowork with vulnerable persons satisfactorily,complete and pass Level2 background screening before workingorvolunteeringwith vulnerable persons.Provider shallfurnish the Countywithproofthat employees,volunteers,subcontracted personnel and independent contractors,whoworkwith vulnerable persons,satisfactorily passed Level2 background screening,pursuant to Chapters 435and430,Florida Statutes,as maybe amended from time to time. If the Provider failstofurnishto the Countyproof that an employee,volunteer, subcontractor or independent contractor's Level2or other required background screening was satisfactorily passed and completed priorto that employee,volunteer,subcontractor or independent contractor workingor volunteering withorinthe vicinity ofa vulnerable person or vulnerable persons,the County shall not disburse anyfurther funds and this Contract maybe subject to termination at the sole discretion of the County. ARTICLE 9.CONFLICT OF INTEREST A.The Provider agrees to abide by and be governed by the Miami-Dade County Conflictof Interest and Code of Ethics Ordinance codified at Section 2-11.1 et al.of the Code of Miami- Dade County,as amended,as well as with section 617.0832,Florida Statutes,regarding director conflictof interests,which are incorporated herein by reference as iffully set forth herein,in connection with the Provider's contract obligations hereunder.Additionally,the Page 8of 28 CB 15-SMIA-CB Provider agrees to: 1.Prohibit members of the Provider's board of directors from voting on matters relating to thisAgreement which mayresult in theboardmember directly or indirectly receiving funds paidby the Provider under this Agreement. 2.Prohibit members of the Provider's board of directors fromvotingon any matters inwhich theyarerelatedtothe person orentityseekingabenefitas1)an officer,director, partner,ofcounsel,consultant,employee,fiduciary,beneficiary,or2)astockholder, bondholder,debtor,or creditor. 3.Prohibit members of the Provider's board of directors from directly or indirectly receiving any funds paidbythe County to the Provider under this Agreement. 4.Prohibit employees of the Provider fromdirectlyorindirectlyreceiving any fundspaidby the County to the Provider under this Agreement,with the exception of the employee's salary and fringe benefits orportionofthe employee's salary andfringe benefits included in Attachment B. a."lndirectly"for purposes ofthis section includes payment of funds paidby the County to the Provider under this Agreement toan organization inwhich the employee or board member has a "controlling financial interest,"referring to ownership,directly orindirectly,to ten (10)percent or more of the outstanding capital stock in any corporation ora direct or indirect interest of ten (10)percent or more inafirm,partnership,or other business entity or nonprofit organization. 5.Maintain a written conflictof interest policy that applies tohiring,providing services to clients,and procuring supplies or equipment. 6.Immediately disclose and justifyinwritingto the OMB-GC any business transactions between the Provider,on one side,and Board members or staff,on another side,as well as all related-party transactions with shareholders,partners,officers,directors,or employees of any entity that isdoing business with the Provider. 7.lmplement procedures to protect against fraud and co-mingling of funds as regards credit card purchases,if credit cards are utilizedby the Provider. 8.If the County determines the Provider has breached thissection,theCountyshall suspend payment until the matter has been resolved to the County's satisfaction. 9.The County may request anopinionfrom the Miami-Dade Commission onEthics and Public Trust regarding questions arising under this section. B.No person,includingbutnot limited toany officer,member ofaboardofdirectors,manager, or supervisor employed by the Provider,whoisin the position ofauthority,and who exercises any function or responsibilities in connection withthis Agreement,has at the timethis Agreement is entered into,orshall have during the termofthis Agreement,received anyof the services funded under this agreement,ordirectorinstructany employee under theirsupervision to provide such services as described inthis Agreement.Notwithstanding the before mentioned provision,anyofficer,member ofaboardofdirectors,manager or supervisor employedbythe Page 9of 28 CB 15-SMIA-CB Provider,whoiseligibletoreceiveanyofthe services described hereinmayutilizesuch services if heorshecandemonstratethatheorshedoesnothavedirect supervisory responsibility over the Provider's employee(s)or service programand that such utilizationis permissiblepursuanttoSection 2-111 et al.oftheCodeof Miami-Dade County. C.AH transactions associated withthis agreement that donot meet thecriteriaofanArm's LengthTransactionmustbeimmediatelydisclosedandjustifiedin writing tothe OMB-GC. TheProviderisrequiredto immediately disclosetothe OMB-GC anyrelatedparty transactions (forexample(butnot limited to),situationssuchaswheretheProvider leases office space from one ofthe Provider's Board members or employees)that occur throughout the duration ofthis agreement. ARTICLE 10.CIVIL RIGHTS TheProvider agrees toabidebyChapter 11A oftheCodeof Miami-Dade County("County Code"),as amended,whichprohibitsdiscriminationinemployment,housing and public accommodations on the basis of race,creed,religion,color,sex,familial status,marital status, sexual orientation,pregnancy,age,ancestry,national originor handicap;Title VII of the Civil RightsActof 1968,as amended,whichprohibitsdiscriminationin employment and public accommodation;the Age Discrimination Actof 1975,42 U.S.C.§6101,as amended,which prohibits discrimination in employment because of age;the Rehabilitation Actof 1973,29 U.S.C.§794,as amended,whichprohibitsdiscriminationon the basis ofdisability;the Americans withDisabilitiesAct,42 U.S.C.§12101 et seq.,whichprohibits discrimination in employment and public accommodations because ofdisability;the Federal Transit Act,49 U.S.C.§1612,as amended;and the Fair Housing Act,42 U.S.C.§3601 et seg.Itis expressly understood that the Provider must submit an affidavit attesting that itis not in violation of the Acts.If the Provider or any owner,subsidiary,or other firmaffiliatedwithor related to the Provider is found by the responsible enforcement agency,the Courts or the County to be in violationof these acts,the County will conduct no further business with the Provider. Any contract entered into based upona false affidavitshall be voidable by the County.If the Provider violates any of the Acts during the termofany contract the Provider has with the. County,such contract shall be voidable by the County,even if the Provider was notinviolation at the time it submitted its affidavit. The Provider agrees that itisin compliance with the Domestic Violence Leave,codified as § 11A-60 et seg,of the Miami-Dade County Code,which requires an employer,who in the regular course of business has fifty (50)ormore employees workinginMiami-Dade County for each workingdayduring each of twenty (20)ormore calendar work weeks toprovide domestic violence leave to its employees. Failure to comply with this local lawmay be grounds for voiding or terminating this Agreement or for commencement of debarment proceedings against Provider. ARTICLE 11.HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT: Any person orentity that performs or assists Miami-DadeCountywithafunctionor activityinvolving the use or disclosure of"individually identifiable health information (IIHi)" Page 10 of 28 CB 15-SMIA-CB and/or"ProtectedHealth Information (PHI)"shallcomply with theHealth Insurance Portability and Accountability Act (HIPAA)of 1996,the Miami-Dade County Privacy Standards Administrative Orderandanyother applicable laws regarding confidential information.HIPAA mandatesfor privacy,securityand electronic transferstandards include butarenot limited to: 1.Useof information only for performing servicesrequiredbythecontractorasrequired bylaw; 2.Useof appropriate safeguards topreventnon-permitteddisclosures; 3.Reporting to Miami-Dade Countyofany non-permitted useordisclosure; 4.Assurancesthatany agents andsubcontractors agree tothe same restrictions and conditions thatapplytothe Provider andreasonable assurances that IIHI/PHI will be held confidential; 5.Making Protected HealthInformation(PHI)availableto the customer; 6.Making PHIavailabletotheclientforreviewand amendment;andincorporatingany amendments requested by the client as maybe required bylaw; 7.Making PHIavailabletoMiami-DadeCountyforan accounting of disclosures;and 8.Making internalpractices,books,andrecordsrelatedto PHI availableto Miami-Dade County for compliance audits. PHI shall maintain its protected status regardless of the form and method of transmission (paper records and/or electronic transfer of data).The Provider must give its clients written notice ofits privacy information practices,including specifically,a description of the types of uses and disclosures that would be made with protected health information.Provider must post,and distribute upon request to service recipients,a copy of the County's Notice of Privacy Practices. ARTICLE 12.NOTICE REQUIREMENTS The Provider agrees tonotify the County of any changes that may affect the County supported program(s)under this Agreement withinten(10)days from the date of such a change's occurrence. Itis also understood and agreed between the parties thatanywrittennotice addressed tothe OMB-GC,whichisdeliveredbyU.S.Mail oremailedtothe OMB-GC andanywrittennotice addressed totheProvider,whichisdeliveredbyU.S.Mail orbyemailshall constitute sufficient notice to either party. All noticesrequiredorpermittedunderthisAgreement which are deliveredbyU.S.Mail shallbe deemed sufficiently served if deliveredbyRegisteredor Certified Mail,with returnreceipt requested;ordeliveredpersonally;ordeliveredviafaxorbyemail.All noticestotheCounty shallbe delivered to the following address: Page 11 of 28 CB 15-SMIA-CB (1)To the County Miami-Dade County Officeof Management andBudget-Grants Coordination 111 NW 1st Street,22nd Floor,Miami,FL 33128 ATTENTION:Daniel T.Wall Assistant Director Phone:(305)375-4742 Fax:(305)375-4049 Email:dtw@miamidade.gov (2)To the Provider Ms.Jennifer Korth Grants &Sustainable Initiatives Administrator Cityof South Miami 6130 Sunset Drive Miami,FL 33143 Phone:(305)668-2514 Fax:(305)668-7356 Email:JKorth@southmiamifl.gov Either party may at any time designate a different mailor email address and/or contact person bygiving written notice as provided above to the other party. ARTICLE 13.AUTONOMY Both parties agree that this Agreement recognizes the autonomy of the contracting parties and impliesnoaffiliation between the contracting parties.Itis expressly understood and intended that the Provider isonlya recipient offunding support andisnotan agent or instrumentalityof the County.Furthermore,theProvider's agents and employees are not agents or employees of the County. ARTICLE 14.SURVIVAL Theparties acknowledge that anyoftheobligationsinthis agreement,including butnot limited to Provider's obligationtoindemnifytheCounty,will survivetheterm,termination,and cancellation hereof.Accordingly,the respective obligationsofthe Provider under this agreement,which bynaturewouldcontinuebeyondthetermination,cancellationorexpiration thereof,shall survive termination,cancellation or expiration hereof. ARTICLE 15.BREACH OF AGREEMENT:COUNTY REMEDIES A.Breach.A breach bytheProvidershall have occurred under this Agreement if: (1)theProviderfailstoprovidethe services outlinedinthe Scope of Services (AttachmentA)or meet expected performance levels within theeffectivetermofthis Agreement;(2)theProvider ineffectively orimproperly uses theCountyfundsallocated under thisAgreement;(3)the Page 12 of 28 CB 15-SMIA-CB Provider does notfurnishtheCertificatesof Insurance requiredbythis Agreement or as determined by the County's Risk Management Division;(4)if applicable,the Provider does not furnish upon request by the County proof of licensure/certification or proof of background screening required by this Agreement;(5)the Provider fails to submit,or submits incorrect or incomplete,proof of expenditures to support disbursement requests or advance funding disbursements orfailsto submit or submits incompleteorincorrect detailed reports of expenditures or final expenditure reports;(6)the Provider does not submit or submits incomplete or incorrect required reports or reports that indicate that expected performance levels arenotbeing met;(7)the Provider refusesto allow the County access torecordsor refusesto allow the County to monitor,evaluateand review the Provider's program;(8)the Provider discriminates underanyofthe laws outlined in Article 10 ofthis Agreement;(9)the Provider,attempts tomeetits obligations under this Agreement through fraud, misrepresentation,or material misstatement;(10)the Provider fails to correct deficiencies found during a monitoring,evaluation,or review within the specified time as described in communication from OMB-GC;(11)the Provider fails toissue prompt paymentsto small businesssubcontractorsor follow dispute resolution procedures regarding adisputedpayment; (12)the Provider fails to submit the Certificate of Corporate Status,Board of Directors requirement,or proof oftaxstatus;and (13)the Provider fails to fulfill in a timely and proper manner any and all of its obligations,covenants,agreements,and stipulations in this Agreement.;(14)the Provider fails tomeetanyofthe terms and conditions ofthe Miami-Dade County Affidavits (Attachment D)ortheState Affidavit (Attachment E);(15)the Provider falsifies orviolatesthe provisions ofthe Drug FreeWorkplace Affidavit (Attachment D);or (16)the Providerfailsto fulfill inatimelyandproper manner anyand all ofitsobligations,covenants, agreements,andstipulationsinthisContract.Waiverofbreachofanyprovisionsofthis Contract shallnotbe deemed to be a waiver of any other breach and shallnotbe construed to be a modification of the terms of this Agreement. B.County Remedies.If theProvider breaches this Agreement,the Countymay pursue anyor allof the following remedies: 1.The County may terminate this Agreement bygiving written notice to the Provider of such termination and specifying the effective date thereof.In the event of termination,the County may:(a)request the return ofall finished or unfinished documents,data studies,surveys,drawings,maps,models,photographs,reports prepared and secured by the Provider with County funds under this Agreement;(b)seek reimbursement of County funds allocated to the Provider under this Agreement;(c)terminate or cancel any other contracts entered into between the County and the Provider.The Provider shall be responsible for all direct and indirect costs associated with such termination,including attorney's fees.The County may also,in the County's sole discretion,recapture a proportionate amount of funding if expected performance levels under this Agreement are not met by Provider in the County's sole discretion; 2.The County may suspend payment in whole orin part under this Agreement by providing written notice to the Provider of such suspension and specifying the effective date thereof,at least five(5)days before the effective date of suspension.If payments are suspended,the County shall specify inwriting the actions that must be taken by the Provider as condition precedent to resumption of payments and shall specify a reasonable date for compliance.The County may also suspend any payments in whole or in part under any other contracts entered into between the County and the Provider.The Provider shall be responsible forall direct and indirect costs associated with such suspension,including Page 13 of 28 CB 15-SMIA-CB attorney's fees.The County mayalso,in the County's sole discretion,recapture a proportionate amountof funding ifexpected performance levels underthisAgreementarenotmetbyProvider in the County's sole discretion; 3.The County may seek enforcement ofthis Agreement including butnot limited to filing an action in a court of appropriate jurisdiction.The Provider shall be responsible for all direct and indirect costsassociated with such enforcement,including attorney's fees; 4.TheCountymaydebartheProvider from futureCounty contracting; 5.If,foranyreason,theProvidershouldattempttomeetits obligations underthis Agreement through fraud,misrepresentation,or material misstatement,the County shall,wheneverpracticableterminatethisAgreementby giving written noticetothe provider of such termination and specifying the effective datethereofatleast five (5)daysbeforethe effective dateofsuch termination.The County mayterminateorcancelanyothercontracts which such individual orentityhas with theCounty.Such individual or entity shallbe responsible foralldirectandindirect costs associated with such terminationorcancellation, including attorney's fees.Any individual orentitywho attempts to meet its contractual obligations with theCountythroughfraud,misrepresentation,ormaterial misstatement maybe debarred from county contracting foruptofive(5)years; 6.Any other remedy available at lawor equity. C.Authorization to Terminate Agreement.The Mayoror the Mayor's designee is authorized to terminate this Agreement on behalf of the County. D.Failures or waivers to insist on strict performance of any covenant,condition,or provision of this Contract by the County shall not be deemed a waiver of any rights or remedies, nor shall it relieve the Provider from performing any subsequent obligations strictly in accordance with the term of this Contract.No waiver shall be effective unless in writing and signed by the parties.Such waiver shallbelimitedtoprovisionsofthis Contract specifically referred to therein and shall not be deemed a waiver of any other provision.No waiver shall constitute a continuing waiver unless the writing states otherwise. E.Damages Sustained.Notwithstandingthe above,the Provider shallnotbe relievedof liability to the Countyfor damages sustained by the Countybyvirtueofany breach of the Agreement,and the Countymaywithhold any payments to the Provider until such time as the exact amount of damages due the County is determined.The County may also pursue any remedies available at lawor equity to compensate forany damages sustained by the breach. The Provider shall be responsible forall direct and indirect costs associated with such action, including attorney's fees. ARTICLE 16.TERMINATION BY EITHER PARTY Both parties agree that this Agreement may be terminated by either party hereto by written notice to the other partyof such intentto terminate at least thirty(30)days priorto the effective date of such termination.The Mayor or the Mayor's designee is authorized to terminate this Agreement on the behalf of the County. Page 14 of 28 CB 15-SMIA-CB ARTICLE 17.PAYMENT PROCEDURES The County agrees topay the Provider for services rendered under this Agreement based on the payment schedule,the lineitem budget,orboth,which are incorporated herein and attached hereto as Attachment Bfor services provided under the attached Scope of Services.Payment shallbe made in accordance with procedures outlined below and if applicable,the Sherman S.Winn Prompt Payment Ordinance (Ordinance 94-40). A.Reimbursement and Advances.The parties agree that this isa cost-basis Agreement and that the Provider shall be paid through reimbursement payment based on the budget approved under this Contract (see Attachment B)and when complete and proper documentation of service delivery and incurred expenses are provided to the County.If the actual performance levels of the program(s)covered bythis agreement are less than the expected performance levels,then the County may adjust payments,recapture the funded award,or seek repayment based on the levelof performance.Upon proper and complete execution of this Contract (to include proof of insurance),the County may provide the Provider with twenty-five percent (25%)of the Contract amount in advance.The Provider's request for this advance payment must be submitted inwriting and must specify the reasons and justifications for such advance payment.It need not be accompanied bya detailed expenditure report.The County shall have the sole discretion in choosing whether or not to provide any advance payments and is not obligated todo so under any circumstances.Advance payments in excess of 25%of the contract amount may be approved by the Mayor or the OMB-GC Director as the Mayor's Designee for this purpose. B.Monies Owed to the County.The County reserves the right,inits sole discretion,to reduce payments to the Provider in order to recapture any monies owed to the County.In accordance with County Administrative Order No.3-29,a Provider that isin arrears to the County is prohibited from obtaining new County contracts or extensions of contracts until such time as the arrearage has been paid infullor the County has agreed inwritingto an approved re-payment plan. Additionally,in accordance with Miami-Dade County Implementing Order 3-9,Accounts Receivable Adjustments,if money isowedby the Providerto the County,whether under this Contract orforany other purpose,the County reserves the righttoretain such amount from payment due by County to the Provider under this Contract.Such retained amount shall be applied to the amount owedby the Provider to the County.The Provider shall have nofurther claimto such retained amount(s)whichshallbe deemed full accord and satisfaction of the amount due by the Countyto the Provider for the applicable payment due herein. C.No Payment of Subcontractors.Inno event shallCountyfundsbe advanced orpaid bytheCountydirectlytoany subcontractor hereunder.Payment to approved subcontractors shallbe made by the Provider following requirements and limitations as detailed inArticle21of this Agreement. D.Requests for Payment TheCounty agrees topayall budgeted costs incurredbythe Provider that are allowable under theCountyguidelines.In order to receive payment for allowable costs,the ProvidershallsubmitaMonthly Summary of Expenditures Reportanda Monthly Performance Report on forms providedby the OMB-GC.The OMB-GC must receive Page 15 of 28 CB 15-SMIA-CB the Monthly SummaryofExpendituresReportandthe Monthly PerformanceReportnolater thanthe 21st dayofthemonth following themonthinwhich services wereprovided.The Monthly Summary of Expenditures Reportshallreflect the expenses incurredby the Provider for themonthinwhich services were rendered and documented inthe Monthly Performance Report.Upon submission of satisfactory required monthly reports,the OMB-GC shall make payment.If the Provider isnot meeting its expected expenditure rates,then a corrective action planmust accompany the Provider's Monthly Summary of Expenditures Report. TheCounty will notapprove payments for in-kind orvolunteer services providedbythe Provideronbehalfoftheproject.The OMB-GC shall accept originalsofinvoices,receipts,and other evidence of indebtedness as proofof expenditures.Whenoriginal documents cannot be produced,the Provider must adequately justifytheir absence in writing andfurnish copies as proof of the expenditures.. E.Processing the Request for Payment After the OMB-GC staff reviews and approves the payment request,the OMB will submit a payment request to the County's Finance Department.The County's Finance Department will issue payment via Automated Clearing House (ACH)ormail the check directlyto the Provider at the address listedinArticle12of this Agreement,unless otherwise directed by the Provider inwriting.The parties agree that the processing ofa payment request from date of submission by the Provider shall take a maximum offorty-five(45)days from receipt ofa complete and accurate payment request,pursuant to the County's Sherman S.Winn Prompt Payment Ordinance (Ordinance 94-40),Section 2-8.1.4 of the Code of Miami-Dade County,Administrative Order No.3-19,and the Florida Prompt Payment Act,if supporting documentation/invoices are properly documented as determined by the County inits sole discretion.It is the responsibility of the Provider to maintain sufficient financial resources to meet the expenses incurred during the period between the provision of services and payment by the County. Failure to submit monthly reimbursement requests with supporting documentation ina manner deemed correct and acceptable by the County,by the 21st day of each month following the month in which the service was delivered,shall be considered a breach of this Agreement and may result in termination of this Agreement. F.Final Request for Payment Afinal request for payment from the Provider will be accepted by the OMB-GCuptothirty(30)days after the expiration ofthis Agreement.If the Provider failsto comply,allrightsto payment shall be forfeited.The request for the final payment may include accruals of the personnel costs listedin Attachment B7 which the Provider is obligated to pay after the close of the period for services provided within the term of the Agreement. G.Closeout Reporting Process/Recapture of Funds.Upon the expiration of this Contract,the Provider shall submit Closeout Report documents to the OMBno more than thirty (30)days after the expirationofthisContract.These documents shallincludeacumulative contract year-end summary of the Provider's program performance,the Contract Year-End Closeout Report,and the Property Inventory Report.If after receipt of these documents,the OMB-GC determines that the Provider has been paid funds notin accordance with the Contract, and towhich the Provider isnot entitled,the Provider shall return such funds to the County or submit appropriate documentation.The County shall have the sole discretion in determining whether the Provider is entitled to such funds and the County's decision on this matter shall be binding.Additionally,any unexpended or unallocated funds shall be recaptured by the County. Page 16 of28 CB 15-SMIA-CB ARTICLE 18.PROHIBITED USE OFFUNDS A. B. C. Adverse Actions orProceeding.The Provider shallnot utilize Countyfundsto retain legal counsel for any action or proceeding againstthe County oranyof its agents,instrumentalities,employees,or officials.The Provider shall not utilize County funds to provide legal representation,advice,or counsel toany client in anyactionor proceeding againstthe County oranyofitsagents, instrumentalities,employees,orofficials. Religious Purposes.County fundsshallnotbeusedfor religious purposes. ComminglingFunds.The Provider shall not commingle funds provided under this Agreement with funds received from anyother funding sources.The Providershallestablisha separate accountexclusivelyforreceiptofthefunds received pursuant tothis Agreement. ProgramIncome.The Provider shallnotuseany program incometocover expensesotherthanthose budgeted for payment by program income under this agreernent.The Provider shall track,record,and disclose any program income generated from theprogram(s)fundedunderthis agreement. REQUIRED DOCUMENTS,RECORDS,REPORTS.AUDITS,MONITORING AND REVIEW ARTICLE 19. A.Certificate of Corporate Status.The Provider mustsubmittothe OMB,within thirty (30)days from thedateof execution of this Agreement,a certificate of corporate status in the name oftheProvider,whichcertifiesthe following:thattheProvideris organized underthe laws oftheStateof Florida;thatallfeesandpenaltieshavebeenpaid;thattheProvidersmost recentannual report hasbeen filed;thatitsstatusis active;andthatthe Provider hasnot filed Articles of Dissolution. B.Board of Director Requirements.TheProvidershall ensure thatthe Provider'sBoardofDirectorsisapprisedoftheprogrammatic,fiscal,andadministrative obligations underthisagreementfundedthrough County Fundsby passage ofa formal resolution authorizing executionofthisAgreement with the County.Acurrentlistofthe Provider's Board of Directors and officers must be included with the submission.Said resolution shallata minimum listthename(s)oftheBoard'sPresident,VicePresidentandanyother persons authorized toexecutethis Agreement onbehalfofthe Provider,andreferencethe program(s)anddollaramountsinthe award,asmaybeamended.Acopyofthiscorporate resolutionmustbe submitted to the Countypriortocontract execution.Through the official minutesofitsBoardmeetings,theProvidermustalsomaintainproofthatit has been sharing the results ofall County monitoring reports withitsBoard. Additionally,theProvider will furnishtheCounty with copiesoftheminutesofthoseBoard meetings(whereaproperlyconstitutedquorumwasachieved).InordertomeetBoard meeting requirementsaquorummustbeachieved.TheProvider will furnishtheCountywithacurrent listing ofthe members ofthe agency's Boardthatincludes the titleand contact information, including home and e-mail addresses for each Board member. Page 17of 28 CB 15-SMIA-CB C.Proof of Tax Status.The Provider is required to submit tothe County the following documentation:(a)The l.R.S.tax exempt status determination letter;(b)the most recent I.R.S.Form990or l.R.S.Form 990-N;(c)theannualsubmissionofl.R.S.Form990or l.R.S.Form 990-N within (6)months after the Provider's fiscal year end;(d)IRS form 941 - Quarterly Federal Tax Return Reports within thirty-five (35)daysafterthequarterendsand if the form 941 reflects a tax liability,proof of payment must be submitted within forty-five (45) days after the quarter ends. D.Business Application.The Provider shall bea registered vendor with the County's Department of Procurement Management,for the duration of this Agreement.It isthe responsibility ofthe Provider to file the appropriate Vendor Application andto update the Application file foranychanges for the duration of this Agreement,including any option years. E.Accounting Records.TheProvidershallkeepaccounting records which conformtoGenerallyAcceptedAccountingPrinciples (GAAP)inthe United States.AH such records will beretainedbythe Provider fornotlessthan five (5)years beyond the term ofthis Agreement,andshallbemade available for review upon request from County authorized personnel. F.Financial Audit.IftheProvider has orisrequiredtohavean annual certified public accountant's opinion andrelated financial statements,the Provider agrees to provide these documentstothe OMB-GC nolaterthanonehundredeighty (180)days following theend oftheProvider'sfiscalyear,for each yearduringwhichthisAgreementremainsinforceor until all funds received pursuant tothis Agreement have been so audited,whichever islater.Inthe event that the documents provided under this section contain deficiencies or other matters of concern,the Provider shallprovidetotheCountyforreviewadditional documentation to address the County's concerns.Failureto address concerns pursuant tothis section tothe County'ssatisfactionshallbeabreachofthiscontract.Whatconstitutesa deficiency and/or matter of concern shallbe determined inthe County's solediscretion.Failureto address concerns pursuant tothis section to the County's satisfaction shall be a breach ofthis contract. G.Access to Records:Audit.TheCounty reserves the right torequirethe ProvidertosubmittoanauditbyanauditoroftheCounty'schoosingorapprovalandtoreview any independent auditperformedontheProviderfor reasons ofcompliancewith funding requirements of any other governmental agency orfinancialinstitution.The Provider shall provide access toallofitsrecordswhichrelatetothisAgreementatitsplaceof business during regular business hours.TheProvider agrees toprovidesuch assistance asmaybe necessary tofacilitatetherevieworauditbytheCountyto ensure compliancewithallapplicable accounting and financial standards. H.Quarterly Reviews of Expenditures and Records.TheCounty Commission AuditormayperformquarterlyreviewsofProvider expenditures andrecords.Subsequent payments to the provider shall be subject toa satisfactory reviewof Provider records and expenditures by the County Commission Auditor,includingbutnotlimitedto,review of supporting documentation for expenditures and the existence of sufficient documentation to support eligible expenditures.The Provider agrees to reimburse the County forineligible Page 18of 28 CB 15-SMIA-CB expenditures as determined by the County Commission Auditor. I.Quality Assurance /Recordkeeping.The Provider shall maintain,and shall require that the Provider's subcontractors and suppliers maintain,complete and accurate program and fiscal records to substantiate compliance with the requirements set forthin the Attachment A,Scope of Services,of this Agreement.The Provider and its subcontractors and suppliers,shall retain such records,and all other documents relevant to the Services furnished under this Agreement foraperiodoffive(5)years fromtheexpiration date ofthis Agreement. The Provider agrees to participate in evaluation studies,quality management activities, CorrectiveActionPlanactivities,and analyses carried outbyoronbehalfof the Countyto evaluate the effectiveness ofclient service(s)or the appropriateness and qualityof care/service delivery.Accordingly,the Providershallpermit authorized staffinvolvedin such efforts the right of access to the Provider's premises and records J.Confidentiality Requirements.The Providershall establish and implement policiesand procedures that ensure compliancewiththe following security standards andany and all applicable State and Federal statutes and regulations for the protection of confidential client records and electronic exchange of confidential information."Confidential"shall be used inthis section to describe information that isconfidential under applicable law.The policiesand procedures must ensure that: (1)Thereisacontrolledand secure area forstoringandmaintainingactive confidentialinformation and files,includingbutnotlimitedtomedical records; (2)Confidential recordsarenotremovedfromtheProvider'spremises, unless otherwise authorized bylaworuponwritten consent from the County; (3)Accessto confidential information isrestrictedtoauthorizedpersonnelof the Provider,the County,and/orthe United States Office oftheInspector General; (4)Records are notleft unattended in areas accessible to unauthorized individuals; (5)Access to electronic data is controlled; (6)Written authorization,signed bytheclient,is obtained for release of copiesofclientrecords and/or information.Original documents must remain on file at the originating provider site; (7)An orientation is provided tonewstaffpersons,employees,and volunteers.AH employeesandvolunteersmustsigna confidentiality pledge,acknowledging their awareness andunderstandingof confidentialitylaws,regulations,and policies; (8)Procedures are developed and implemented that address clientchartand medicalrecord identification,filing methods,storage,retrieval, Page 19 of 28 CB 15-SMIA-CB organization andmaintenance,accessand security,confidentiality, retention,release ofinformation,copying,and faxing. K.ProgressReports.The Provider shall furnish the OMB-GC with monthly progress/performance reportsin accordance withthe activities andgoalsdetailedin Attachments AandFofthis Agreement.Thereportsshall explain the Provider's progressfor the month and,in theeventthatits activities are seasonal,must clearly indicate when specific servicesandrelatedexpenditures will occur.The data shouldbe quantified whenappropriate. A corrective actionplan must accompany all progress reports that indicate that the Provideris notmeetingits expected servicegoalsorexpectedperformancelevels.The final progress reportshallbe due nolaterthanthirty(30)days aftertheexpirationorterminationofthis Agreement. L.Monitoring:Management Evaluation and Performance Review.The Provider agrees to permit County authorized personnel tomonitor,review,and evaluate the program/work whichis the subject of this Agreement.TheOMB-GC shall monitor fiscal, administrative,and programmatic compliance withallthe terms and conditions of the Agreement.The OMB-GC will also have the rightto inspect original documentation regarding administrative,fiscal,and programmatic matters and mayretain copies ofthat documentation forverification purposes.Documentation includes butisnotlimitedto employee time records that document work hours spent ondirectandindirectdutieswithin the Countyfunded program(s),and documentation to show consistency and adherence inimplementingtheCounty funded (program(s)in accordance with the lineitem budget and budget justification narrative pursuant to Attachment "B"of this agreement.The Provider shall permit the OMB-GCto conduct site visits,client assessment surveys,and other techniques deemed reasonably necessary to fulfill the monitoringfunction.A report of the OMB-GC's findings will be delivered to the Provider and the Provider will rectify all deficiencies cited within the period oftime specified in the report.If such deficiencies are not corrected within the specified time frame noted in the monitoring report,the County may suspend payments or terminate this Agreement. The OMB-GC may conduct one or more formal management evaluation and performance reviews of the Provider.Continuation ofthis Agreement orfuturefundingis dependent upon satisfactory monitoring of follow-up and corrective action,if warranted,by the Provider. Provider agrees the County Mayor or Mayor's designee may make unannounced,on- site visits during normal working hours to the Provider's headquarters and/or any location or site where the services contracted for are performed. If the County suspends or stops payment to Provider after advising Provider of concerns arising from Provider's performance,Provider's management of County-funded or County-partially funded programs,or Provider's compliance with any of the terms ofthis Agreement,and if the Provider continues to provide services pursuant to this Agreement,the Provider shall do so at its own risk.The Provider understands and agrees that Provider may not be reimbursed or may not receive further payments under this Agreement in the event the County suspends or stops payment to Provider as described in this paragraph. M.Client Records.The Provider shall maintain a separate individual client filefor each client/family served,where appropriate.This clientfile shall include all pertinent Page 20 of 28 CB 15-SMIA-CB information regarding case activity.Ata minimum,the client file shall contain referral and intake information,treatment plans,and case notesdocumentingthe dates services were provided andthetypeofservice provided.These clientfilesshallbesubjecttotheaudit,monitoring and inspection requirements under Article 19,Sections F,G,H,andMandany other relevant provisions of this Agreement. N.Disaster Plan/Continuity of Operations Plan(COOP).The Provider shall develop and maintain anAgency Disaster Plan/COOP.Ataminimum,the Plan.will describe howtheProvider establishes andmaintainsan effective response to emergencies and disasters,and must complywithany Emergency Management related Florida Statutes applicable to the Provider.The Disaster Plan/COOP must be submitted to the OMBno later than thirty (30)daysaftertheexecutionofthis agreement andisalsosubjecttoreviewand approvaloftheCountyinitssolediscretion.TheProvider will reviewthePlanannually,reviseit as needed,and maintain awritten copy onfileat the Provider's site. O,PublicRecords.PursuanttoSection 119.0701 oftheFlorida Statutes,if the Provider meetsthe definition of "Contractor"as defined inSection 119.0701 (1)(a),the Provider shall: (a)Keepandmaintainpublicrecordsthat ordinarily andnecessarilywouldbe required by the public agency in order toperformthe service; (b)Provide the publicwith access topublic records on the same terms and conditions that the public agency would provide the records and ata cost that does not exceed thecostprovidedinthis chapter orasotherwise provided by law; (c)Ensurethat public recordsthatareexemptor confidential andexempt from public records disclosure requirements arenot disclosed exceptas authorized by law;and (d)Meet all requirements for retaining public records andtransfertothe County, atno County cost,all public recordscreated,received,maintained andor directly relatedtotheperformanceofthisAgreementthatare in possession ofthe Provideruponterminationofthis Agreement. Upon termination ofthis Agreement,the Provider shall destroyany duplicate public recordsthatareexemptor confidential andexempt from public records disclosure requirements.All recordsstored electronically mustbe provided tothe County in a format thatis compatible with the information technology systems of the County. Forpurposesofthis Article,the term "public records'"shallmean all documents, papers,letters,maps,books,tapes,photographs,films,sound recordings,data processing software,orother material,regardlessofthe physical form, characteristics,ormeansof transmission,madeor received pursuant to law or ordinance or in connection with the transaction of official business ofthe County. Provider's failure to comply with the public records disclosure requirement set forthin Section 119.0701 of the Florida Statutes shallbea breach ofthis Agreement. In theeventthe Provider doesnot comply with the public recordsdisclosure requirement set forth in Section 119.0701 ofthe Florida Statutes,the County may,atthe County'ssole discretion,avail itself ofanyoftheremediesforbreachsetforthunderthis Agreementoravailableatlaworequity. Page 21 of 28 CB 15-SMIA-CB ARTICLE 20.Audits and Internal ReviewsbytheOfficeofManagementand Budget, Office of Miami-Dade County Inspector General,and the Commission Auditor The Provider understandsthatit may besubjecttoan audit,random or otherwise,bythe Office ofthe Miami-Dade County Inspector General oran Independent Private Sector Inspector Generalretainedbythe Office ofthe Inspector General,orthe County Commission Auditor. The Provider mayalsobesubjecttoan internal review,random or otherwise,bythe OMB-GC. Independent Private Sector Inspector General Reviews.The attention of the Provider is herebydirectedto the requirements of Miami-Dade County Code Section2-1076;inthatthe Office ofthe Miami-Dade CountyInspectorGeneral (IG)shallhavethe authority andpowerto reviewpast,present and proposed County programs,accounts,records,contracts and transactions.The IG shallhavethepowerto subpoena witnesses,administeroathsandrequire the production of records.Upon ten (10)days writtennoticeto the Provider from IG,the Provider shallmake all requested recordsanddocumentsavailabletothe IG forinspectionandcopying. The IG shallhavethepowertoreportand/orrecommendtotheBoardofCounty Commissioners whether a particular project,program,contract or transaction isor was necessary and,if deemed necessary,whether the method used for implementing the project or program isor was efficientbothfinanciallyand operationally.Monitoring ofanexisting project or programmayincludereporting whether theprojectisontime,within budget andin conformity withplans,specifications,and applicable law.The IG shallhave the powerto analyze the need for,and reasonableness of,proposed change orders. The IG may,ona random basis,perform audits onall County contracts throughout the duration of said contract (hereinafter "random audits").This random audit is separate and distinct from any other audit by the County.Grant recipients are exempt frompaying the cost of the auditwhichis normally %of1%of the total contract amount. The IG shall have the power toretain and coordinate the services of an independent private sector inspector general (IPSIG)whomay be engaged to perform said random audits, as well as audit,investigate,monitor,oversee,inspect,and review the operations,activities and performance and procurement process including,butnotlimitedto,project design, establishment ofbid specifications,bid submittals,activities of the contractor,itsofficers,agents and employees,lobbyists,County staff and elected officialsin order to ensure compliance with contract specifications and detect corruption and fraud. .Nothingin this Agreement shall impair any independent rightof the County to conduct audit or investigative activities.The provisions of this section are neither intended norshall they be construed to impose any liability on the Countyby the Provider orthird parties. ARTICLE 21.SUBCONTRACTORS and ASSIGNMENTS A.Subcontracts.The parties agree that no assignment or subcontract will be made orletin connection with this Agreement without the prior written approval of the OMB-GC inits sole discretion,which shallnotbe unreasonably withheld,and that all subcontractors or assignees shall be governed byallof the terms and conditions of this Agreement.The Provider will obtain three quotes forall proposed subcontracts partiallyorfully funded by the County, valued at $1,000 and above,and maintain documentation ofall three (3)quotes on file. Page 22 of 28 CB 15-SMIA-CB 1)If the Provider will cause any part ofthis Agreement tobe performed bya Subcontractor,the provisions of this Agreement will apply to such Subcontractor and its officers,agents and employees in all respects as if it and they were employees of the Provider;and the Provider will not be in any manner thereby discharged fromits obligations and liabilities hereunder,but will be liable hereunder forall acts and negligence of the Subcontractor,its officers,agents,and employees,as if they were employees of the Provider.The services performed by the Subcontractor willbe subject to the provisions hereof as if performed directly by the Provider. 2)The Provider,before making any subcontract for any portion of the services,will state inwritingto the County the name of the proposed Subcontractor,the portion of the Services which the Subcontractor isto perform,the place of business of such Subcontractor,and such other information as the County may require.The County will have the rightto require the Provider not to award any subcontract toa person,firm,or corporation disapproved by the County inits sole discretion. 3)Before entering into any subcontract hereunder,the Provider will inform the Subcontractor fully and completely ofall provisions and requirements ofthis Agreement relating either directlyor indirectly to the Services tobe performed.Such Services performed by such Subcontractor will strictly comply with the requirements of this Agreement. 4)In order toqualify as a Subcontractor satisfactory to the County inits sole discretion,in addition to the other requirements herein provided,the Subcontractor must be prepared toproveto the satisfaction of the County that it has the necessary facilities,skill and experience,and ample financial resources toperform the Services ina satisfactory manner.To be considered skilled and experienced,the Subcontractor must show to the satisfaction of the Countyinits sole discretion that it has satisfactorily performed services of the same general type whichis required tobe performed under this Agreement. 5)The County shall have the rightto withdraw its consent toa subcontract if it appears to the County that the subcontract will delay,prevent,or otherwise impair the performance of the Contractor's obligations under this Agreement.All Subcontractors are required to protect the confidentialityof the County's and County's proprietary and confidential information.Providershallfurnishto the County copies ofall subcontracts between Providerand Subcontractors and suppliers hereunder.Within each such subcontract,there shall be a clause for the benefit of the County permitting the County to request completion of performance by the Subcontractor ofits obligations under the subcontract,in the event the County finds the Contractor in breach ofits obligations,the optiontopay the Subcontractor directlyforthe performance by such subcontractor.Notwithstanding,theforegoingshall neither convey nor imply anyobligationor liability on the partofthe Page 23 of 28 CB 15-SMIA-CB County to any subcontractor. B.If this Agreement involves the expenditure of $100,000 ormorebythe County andthe Provider intendstouse subcontractors to provide theservices listed in theScopeof Service (Attachment A)or suppliers to supply the materials,the Provider shall provide the names of the subcontractors and suppliers ontheform attached as Attachment I.The Provider agrees thatit will not change orsubstitutesubcontractorsorsuppliers from those listedin Attachment I withoutprior written approvaloftheCounty. C.Prompt Payments to Subcontractors.The Provider shall issue prompt payments to subcontractors that are small businesses (annual gross sales of $750,000 orless with its principal placeofbusinessin Miami-Dade County)andshallhaveadispute resolution procedure inplaceto address disputedpayments.Pursuant totheCounty's Sherman S.Winn Prompt Payment Ordinance (Ordinance 94-40),Section 2-8.1.4of the CodeofMiami-Dade County,Administrative Order No.3-19,andtheFloridaPrompt Payment Act,payments mustbe made within thirty(30)daysofreceiptofaproper invoice.Failuretoissuepromptpaymentsto small business subcontractors or adhere todispute resolution proceduresmaybegroundsfor suspension or termination ofthis Agreement or debarment. ARTICLE 22.PURCHASES TheProvider will obtainthree(3)quotes forall purchases partially or fully funded bythe Countyandvaluedat $1,000 orabove,andmaintaindocumentationofallthree(3)quotes on file. ARTICLE 23.LOCAL,STATE.AND FEDERAL COMPLIANCE REQUIREMENTS Provider agrees tocomply,in accordance with applicable professional standards,with the provisions of anyand all applicableFederal,State and the County orders,statutes, ordinances,rules and regulationswhichmaypertaintothe Services required under this Agreement,including butnotlimitedto: a)Miami-Dade CountyFlorida,Department of Business Development Participation Provisions,as applicable to this Agreement. b)Miami-Dade County Code,Chapter 11A,Article3.All Providers and subcontractors performing workin connection withthis Agreement shall provide equal opportunity for employment and services without regard to race,creed, religion,color,sex,familial status,marital status,sexual orientation,pregnancy, age,ancestry,national originor handicap.The aforesaid provision shall include, but not be limited to,the following:employment,upgrading,demotion or transfer, recruitment advertising;layoffor termination;rates of pay or other forms of compensation;and selection for training,including apprenticeship.The Provider agrees to post ina conspicuous place available for employees and applicants for employment,such notices as may be required by the Dade County Equal Opportunity Board or other authority having jurisdiction. Page 24 of 28 CB 15-SMIA-CB c)"Conflicts of Interest"Section 2-11 of the Code of Miami-Dade County,and Ordinance 01-199,as well asthe Miami-Dade CountyFalseClaimsOrdinance. d)Miami-Dade County Code Section 10-38 "Debarment". e)Miami-Dade County Ordinance 99-5,codified at 11A-60 et.seq.Code of Miami- DadeCounty pertaining to complying with theCounty'sDomestic Leave Ordinance.Failure to comply with thislocallawmaybegroundsfor voiding or terminating this Agreement or for commencement of debarment proceedings against Provider. f)Part III,Ch.2,Art.1and Ch.11A ofthe Miami-Dade County Code,and any paymentand performance bond requirements if applicable underthe Florida Statutes and F.A.R.52.222 if applicable. g)Miami-Dade County Ordinance 99-152,prohibiting the presentation, maintenance,orprosecutionoffalseor fraudulent claimsagainst Miami-Dade County. h)Provider shall also develop and implement a written CodeofBusiness Ethics and Conduct that will consist ofatrainingprogram and aninternalcontrol system that: 1.Are suitable to the size of the Provider and extent ofits involvement in government contracting, 2.Facilitatetimelydiscoveryanddisclosureofimproperconductinconnection with government contracts,and 3.Ensure corrective measures are promptlyinstituted and carried out. Notwithstanding anyother provision ofthisAgreement,Provider shallnotberequiredpursuant tothisAgreementtotakeanyactionorabstain from taking anyactionifsuchactionor abstention would,in the goodfaithdeterminationoftheProvider,constituteaviolationofany laworregulationtowhich Provider issubject,including butnot limited tolawsandregulations requiringthatProvider conduct its operations ina safe andsoundmanner. ARTICLE 24.MISCELLANEOUS A.Publicity.Itis understood and agreed betweentheparties hereto thatthis Providerisfundedby Miami-Dade County.Further,bythe acceptance of these funds,the Provider agrees that events fundedbythis Agreement shall recognize and adequately reference the County as afundingsource.TheProvidershall ensure thatall publicity,publicrelations, advertisements and signs recognizes and references theCountyfor the support of all contracted activities.This isto include,butisnotlimitedto,all posted signs,pamphlets,wall plaques,cornerstones,dedications,notices,flyers,brochures,news releases,media packages, promotions,and stationery.The use ofthe official Countylogoispermissibleforthe publicity purposes stated herein.Providershallsubmit sample ormockupofsuch publicity ormaterials totheCountyforreviewandapproval.TheProvidershall ensure that allmedia representatives, wheninquiring about the activitiesfundedbythis contract,areinformed that theCountyisits funding source. Page 25 of 28 CB 15-SMIA-CB B.Governing Law andVenue.This Agreement ismade in theStateof Florida and shall be governed according to the laws of the State of Florida.Venue for this Agreement shall beMiami-DadeCounty,.Florida. C.Modifications.Any alterations,variations,modifications,extensions,or waivers of provisions of this Agreement including,but not limited to,amount payable and effective term shall only be valid when they have been reduced to writing,duly approved and signed by both partiesandattachedtothe original ofthis Agreement. The County and Provider mutually agree that modification'of the Scope of Service, scheduleof payments,billing andcash payment procedures,set forth herein andothersuch revisions may be made asa written amendment to this Agreement executed by both the parties. The Mayor orthe Mayor's designeeis authorized tomake modifications tothis Agreement as described herein on behalf ofthe County. The Office of the Inspector General shall have the power to analyze the need for,and thereasonablenessofproposed modifications tothisAgreement D.Counterparts.This Agreement is executed in three (3)counterparts,and each counterpart shall constitute an original ofthisAgreement. E.Headings,Use of Singular and Gender.Paragraph headings are for convenience only andare not intended to expand or restrict thescopeor substance ofthe provisions of this Agreement.Wherever used herein,the singular shall include the plural and plural shall include the singular,and pronouns shall bereadas masculine,feminine,or neuter as the context requires. F.Pre-condition toCounty's Execution ofthisAgreement The Provider acknowledges that prior tothe County Mayor or Mayor's designee executing this Agreement,the OMB-GC shall engage in adue diligence effort and review ("the Due Diligence Effort and Review") which includes butisnot limited to researching background information onthe Provider, ensuring the Provider is not in non-compliance with other County contracts,and reviewing the Provider's scopeofservices,budget,affidavits,responses to affidavits and any other proposed or required attachments to this Agreement.If the County through the OMB-GC in consultation with the County Mayor or Mayor's designee is concerned regarding findings of the Due Diligence Effort and Review,the County Mayor or Mayor's designee shall present findings ofthe Due Diligence Effort and Review tothe Board of Miami-Dade County Commissioners with the County Mayor or Mayor's designee's recommendation asto how toproceed,andtheBoardof Miami-Dade CountyCommissionersshallthendirectthe County Mayor or Mayor's designee whether ornotto execute this Agreement with the Provider by taking action onthe recommendation.All services undertaken bythe Provider beforethe County's executionofthis Agreement shallbeat the Provider'sriskand expense. G.NoThird Parties.The partiesexpresslyagreetherearenointendedorunintended third party beneficiaries tothis Agreement. Page 26 of 28 CB 15-SMIA-CB H.Sovereign Immunity.Nothing in this contract shall be considered a waiver of sovereign immunity. I.Review of this Agreement Eachpartyhereto represents andwarrantsthat they have consulted with their own attomey concerning and participated in the drafting ofeach ofthetermscontainedinthis Agreement.No inference,assumption,or presumption shallbe drawn from thefactthatonepartyoritsattorneypreparedthisAgreement.Itshallbe conclusively presumedthateachparty participated inthe preparation and drafting ofthis Agreement. J.Totality of Agreement /SeverabilityofProvisions.This Agreement and Attachments,with itrecitalsonthefirst page oftheAgreementand with its attachments as referenced below contain all the terms and conditions agreed upon by the parties: Attachment A:Scope of Services Attachment B:Budget Attachment C:Collusion Affidavit Attachment D:Miami-Dade County Affidavits Attachment D-1:Due Diligence Affidavit Attachment E:State Public Entities Crime Affidavit Attachment F:Monthly Payment Request Attachment G:Monthly Progress Report Attachment H:Final Year-End Closeout Report Attachment I:Listof Subcontractors and Suppliers (NOTE:Attachment I mustbe completed andincluded with thisAgreementonlyiftheaccompanyingcontractawardtotals $100,000 or more.) Attachment J:Authorized Signature Form No other Agreement,oralorotherwise,regardingthe subject matter ofthis Agreement shallbe deemed toexistorbindanyofthepartieshereto.If anyprovisionofthis Agreement is heldinvalidorvoid,the remainder ofthis Agreement shallnotbe affected thereby if such remainder would then continue to conform to the terms and requirements of applicable law and ordinance. SIGNATURES ON THE FOLLOWING PAGE Page 27of 28 CB 15-SMIA-CB IN WITNESS WHEREOF,the partieshaveexecutedthisAgreement effective asofthecontract date herein above set forth. CITY OF SOUTI By: Nam Title: Date: Attest: Print Name: Title: Authorized Person Notary Public Corporate Seal OR Notary Seal/Stamp: MIAMI-DADE COUNTY By:^AAAAAUA Name:v> Title:County Mayor or Mayor's Designee Date:>.&h ft HARVEY RUVIN,Clerk Board of County Commissioners By: Print Name:<<^^X-.\s<3£,t*oenS* ........... /\V Oft % ft -3 :COUNTY :£T \0 ^Lorv9P <j>/ >•* Page 28 of 28 ATTACHMENT A(A) MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET GRANTS COORDINATION SCOPE OF SERVICE NARRATIVE SECTION I:GENERAL INFORMATION NameofOrganization:CityofSouth Miami,Parks and Recreation Department Address:6130 Sunset Drive,South Miami.Florida 33143 ProgramContactPerson:Jennifer E.Korth,GrantsandSustainable Initiatives Administrator Phone Number:305-668-2514 Fax Number:305-663-6345 E-mail Address:ikorth@southmiamifl.gov Fiscal Contact Person:Alfredo Riverol,CFO Phone Number:305-663-6343 Fax Number:305-668-7388 E-mail Address:ariverol@southmiamifl.gov Board President/Chair:N/A Phone Number:N/A Fax Number:N/A E-mail Address:N/A Non-ProfitEntity•For-Profit Entity• Contract Amount:$18,400 Contract Period:October 1,2014 -September 30,2015 SECTION II:PROGRAM NARRATIVE Descriptive Program Name: Elderly Services -South Miami Senior Meals Describe the program goals: The Senior Meals Program will provide positive social,cultural,educational,and recreational opportunities for seniors residing in the City of South Miami.In addition,the program will create a healthy environment for our senior population by encouraging physical activities,and providing nutritional meals,which will lead to a healthier lifestyle for the targeted population.Services will be provided to residents at the HUD Senior Center for participants regardless of race,religion,gender,or family income level that are 60 years and older. Page 1of3 ATTACHMENT A(A) Describethe program and services andhow program funding will beused: Through our Parks and Recreation Department,the Cityof South Miami will provide prepared meals to sixty-nine (69)residents that participate in activities at the HUD Senior Center located in South Miami, Identify what Commission District(s)will be served:District7. Identify thetargetpopulationthat will beserved (i.e.,children/students,seniors,adults,families, general population,businesses etc.):Seniors. Identify thetotal number,ofthetargetpopulationserved (if morethanoneservice,defineforeach): 69, SECTION III:PROFILE OF SERVICES Annual workload measures (for each type of service tobeprovidedincluding the number of clients to be served in the program)[i.e.,3 hours ofafterschool care fortwenty-five(25)children ages 5-10, one home delivered mealfor50 seniors every day (18,250 meals)]: The Senior Meals Program will provide two (2)pre-packaged meals (cantina-stvle)to sixty-nine (69) residents at the HUD Senior Center every Friday.The program will provide approximately 138 meals per week (69 seniors X2 meals per week)for 52 weeks,for a maximum of 7,049 ($18,40Q/$2.61 per meal)meals during the contract period. Unit Cost (Define the unit(s)of service and detail the unit cost(s)for the service): $18,400/69 clients =$266.67 per client. Identify the period of service deliveryfor program component(s)that WILL NOT be provided year- round:N/A. Total number of unduplicated clients that will be served during th.e program year is:69. Total number of clients receiving ongoing services:69. Total number of new clients will be:10. Atypicalclient will bein the program for:0 dav(s)12 month(s)0 week(s)0 hour(s) What is the defined workload measure (meals provided,therapy,tutoring,or after-school care hours, program completion,employment,etc.):meals provided. The total number of workload measures that will be provided during the program year:7,049 meals. Location of Service Site(s)and Hours of Service at each Site:(Listall administrative and program sites including the physical street address withzip codes,contact information and the hours of operation for each site): Page 2 of 3 ATTACHMENT A(A) The Cityof South.Miami Senior Center is located at 6701 SW 62nd Avenue,South Miami,Florida 33143.The hours of operation are Monday-Friday from 7:00 am -3:00 pm. The service site phone number is:(305)663-6319;email:gpough@southmiamifl.gov. SECTION IV:STATEMENT OF OBJECTIVES:(Define measurable andspecificprogramobjectives. Please quantify andnote timeframe for completion ofeach objective [i.e,,75%of children attending afterschooltutoringprogram will increase theirreading score bya full letter grade as measured by pre and post-testing during the contract year]). •One hundred percent (100%)of the elderly participants that receive weekend meals will satisfy one of their basic needs. •Ninety percent (90%)of the elderly participants will gain sufficient nutritionfrom the meals provided which will be measured by the type of menu provided. a Ninety-percent 90%of the elderly participants will be satisfied with the services provided which will be measured by surveys. BACKGROUND SCREENING INFORMATION The program(s)isserving "at-risk"population:Yes...X...No N/A The minimum age fora client is:60 years. The maximum age fora client,is:N/A years. Staffor volunteers working directly with seniors formorethan 10 hours:Yes...X...No....N/A SECTION V:ORGANIZATIONAL SUPPORT ACTIVITIES Describehowyourorganization will do outreach andpublic awareness ofprogramactivities: Public announcements will made during televised City Commission meetings,and on the City's Web. Describe how your organization will complete a self-assessment of its services throughout the program year (i.e.,clientsatisfaction questionnaires,onlinesurveys,independent organizationaudit review,etc.):Annual survey. SECTION VI:CERTIFICATION I certify that the Scope of Services of the program will becarriedout as described above.I also understand that I must receive prior formal approval from Miami-Dade County Officeof Management and Budget—Grants Coordination for any variations from the operations and performance described -Signature and Title ofPerson Completing Form Page 3of3 QriM^^U.WrccWcfP^^***** PrintNameandTitle.' Attachment B(A) ':$£,ft^LINEIlJM^ISilfliJil*^^ 5/12/2015 City ofSouth Miami £^£ffg&tf%^^#^ Elderly Services -South Miami Senior Meals .^^g^get^rlo^^^; Oct.1,2014-Sep.30t2015 •-!••:••-•1 it •••..•-,-1 :.'.••••-ill;.:"-•..•••;••!••-•••;-;\\r •••..::••••1 ••,:..•s;-\/-{^;.;r 1 TOTAL:l.-V.I :••-'••1.7TOTAL -: MHHH^HUWMMHMB a^HI^HMWBMBMB i^^^^M^^^^^^™^^—••••MM^^^^^^__^^^_^—m—.—m~-~~^^^^———.^— :0J5J€&&}as's7j^ Total Cost to Aqency by Revenue Source Total Cost to Agency %of Total County Federal City/State All Other Of Each Line Item For the Budget Period Percent of Total Charged to This Award This Award County Funding All Other County Funding Total Federal Funding Total City/State Funding Total Other Funding:direg^o&$^^ Personnel 1.Position - Fringes - 2.Position - Fringes - 3.Position - Fringes - 4.Position - Fringes - 5.Position - Fringes - 6.Position - Fringes - 7.Position - Fringes - Travel (describe in narrative)- Supplies (describe innarrative)- Equipment (describe innarrative)- Contractual Services (describe innarrative)18,400 - 18,400 100% OtherDirect Costs (describe innarrative)- Other Direct Costs (describe in narrative)- OtherDirect Costs (describe In narrative)- Other Direct Costs (describe In narrative)- mmmmmmm^^^mmmm^ Personnel 1.Position - Fringes - 2.Position - Fringes - Indirect Costs (describe in narrative)- Indirect Costs (des cribe In narrative)- TOTAL AWARD:18,400 ---- 18,400 Requested By:fllfkJp //fcW/Of) ExearfftvelfirVctor /AgencyDesignee Nam^j Reviewed By:, OMB Contracts Officer Signature •3 Mis \Date Date Approved Board Bre*sident /Vice President Name / Boar^Presldent /Vice President Signature Date Fiscal Approval (if needed) Approved By: OMB Contracts &Grants Administrator Date Accountant: Supervisor: Attachment B1 (A) City of South Miami Elderly Services -South Miami Senior Meals Miami-Dade County October 1,2014 -September 30,2015 DIRECT COSTS Contractual Services Senior Meals ($18,400): Beginning October1,2014 through September30,2015,the City ofSouth Miami Parksand RecreationDepartmentstaff will distributetwo(2)prepackagedmeals (cantina-styie)to approximately sixty-nine (69)residents atthe HUD Senior Center every Friday.These meals will be prepared by the catering company Montoya Holdings,Inc.at a costof $2.61 permeal In total,the program will provide approximately 138mealsto resident atthe HUD SeniorCenter every Friday (onemealfor Saturday and Sunday)for 52 weeks;for a maximum of 7,049 meals ($18,400/$2.61 permeal)duringthe contract period. TheSeniorSiteManagerandthe Recreational LeadersIarethestaffpersonsresponsible for theadministrativefunctionsrelatedtothisprogram.Their salaries andall other costs relatedto the program are covered by the Cityof South Miami. TOTAL AWARD:$18,400 Page1of1 ATTACHMENT A(B) MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET GRANTS COORDINATION SCOPE OF SERVICE NARRATIVE SECTION I:GENERAL INFORMATION Name of Organization:Cityof South Miami,Parks &Recreation Department Address:6130 Sunset Drive,South Miami,Florida 33143 Program Contact Person:Jennifer E.Korth,Grants and Sustainable Initiatives Administrator Phone Number:305-668-2514 Fax Number:305-663-6345 E-mail Address:ikorth@southmiamifl.gov Fiscal Contact Person:Alfredo Riverol,CFO Phone Number:305-663-6343 Fax Number:305-668-7388 E-mail Address:Ariverol@southmiamifl.gov Board President/Chair:N/A Phone Number:N/A Fax Number:N/A E-mail Address:N/A Non-Profit Entity•For-Profit Entity• Contract Amount:$24,098 Contract Period:October 1,2014 -September 30,2015 SECTION II:PROGRAM NARRATIVE Descriptive Program Name:The Afterschool House (Tutoring) Describe the program goals: The goal of the Afterschool House (Tutoring)Program isto provide positive social,cultural, educational,and recreational opportunities for children residing in the Cityof South Miami.The program will also create a friendly environment and essential after-school services to participants regardless of race,religion,gender,family income,and/or ability to pay for children ages 5 -13 years. Describetheprogramand services andhowprogramfunding will beused: The After-School House Program operates from August -June.Funding will be used to provide tutoring services which will include reading and math curricula,homework assistance. Identify what Commission District(s)will be served:District7 Page 1of4 ATTACHMENT A(B) Identify thetargetpopulationthat will be served (i.e.,children/students,seniors,adults,families, general population,businesses etc.):Children,ages 5-13. Identify thetotalnumberofthetarget population served (if morethanoneservice,defineforeach): One hundred (100)children (Thisisa correction because inyears past the scope and monthly progress reports for the After School Program included the participants from both the After School Program andthe Summer Camp Program.The participants from the Summer Camp Program should notbeincluded because itisnotfunded through this grant.TheSummerCampissolelyfundedbythe City of South Miami.) SECTION III:PROFILE OF SERVICES Annualworkload measures (for each typeofservicetobeprovided including thenumberofclientsto be served intheprogram)[i.e.,3hoursofafterschool care for twenty-five (25)children ages 5-10, one home delivered mealfor50 seniors every day (18,250 meals)]: The program takes place 39 weeks throughout the year and one hundred (100)children grades K through 8th grade will participate in the program. Unit Cost(Definetheunit(s)ofserviceanddetailtheunit cost(s)fortheservice): The unit cost to serve one hundred participants (100)is $240.98. Identify theperiodofservice delivery forprogramcomponent(s)that WILL NOT be provided year- round: Winter Recess (December 23rd -January 3rd),Spring Recess (One week inMarch),Summer Recess (June through August). Totalnumberofunduplicatedclientsthat will be served duringtheprogramyearis:100. Total number of clients receiving ongoing services:100. Total number of new clients will be:0 A typical client will be in the program for:day(s).month(s)39week(s)hour(s) Whatisthedefinedworkload measure (meals provided,therapy,tutoring,orafter-school care hours, programcompletion,employment,etc.):After-school care hours/tutoring1.5hoursperday (1 hourof homework,30 minutes reading). The total number of workload measures that will be provided during the program year:29,250 hours of after-school care/tutoring assistance (100 children x 1,5 hours per day x5 days per week x 39 weeks). Page 2of4 ATTACHMENT A (B) Locationof Service Site(s)andHoursofServiceateachSite:(List all administrative and program sites including the physical street address withzip codes,contact information and the hours of operation for each site): •The Afterschool House (Tutoring)Program is located at the Gibson-Bethel Community Center, Murray Park -5800 SW66th Street.South Miami,Florida 33143. •Hours of Operation for the Center are Monday -Friday,5:00 am -10:00 pm,Saturday,.9:00 am -6:00 pm,and Sunday,10:00 am.-2:00 pm and services will be provided from 2:00 pm - 6:00 pm,Monday -Friday. •Afterschool House (Tutoring)Program hours of operation:Monday -Friday,2:00pm -6:00pm, excluding holidays. The service site phone number is:(305)663-6319:email:gpough@southmiamifl.gov. SECTION IV:STATEMENT OF OBJECTIVES:(Define measurable and specific program objectives. Please quantify and note timeframe for completion of each objective [i.e.,75%of children attending after school tutoring program will increase their reading score byafull letter grade as measured by pre and post-testing during the contract year]). •Eighty percent (80%)of the children will increase their reading fluency and comprehension as measured by various tests. •Ninety percent (90%)of the students will complete their homework assignments as measured bv report cards. •Ninety-five percent (95%)of the children will participate in educational activities as measured by the participation log. BACKGROUND SCREENING INFORMATION The program(s)is serving "at-risk"population:Yes ...X...NoN/A The minimum age fora client is:_5 years. The maximum age fora client is:13 years. Staffor volunteers workingdirectlywithchildrenformore than 10 hours:Yes,..X...No ....N/A SECTION V:ORGANIZATIONAL SUPPORT ACTIVITIES Describehowyourorganization will do outreach andpublic awareness ofprogramactivities: Public awareness and outreach will be communicated through public announcements during televised City Commission meetings.City's website,and fivers. Describe how your organization will complete a self-assessment of its services throughout the program year (i.e.,clientsatisfaction questionnaires,onlinesurveys,independent organizationaudit review,etc.):Parent Surveys which are conducted oncea year andreport cards whicharecollected four (4)times a year. Page 3of4 ATTACHMENT A(B) SECTION VI:CERTIFICATION I certify that the Scope of Services of the program will be carried out as described above.I also understandthat I mustreceive prior formal approval from Miami-Dade County Office ofManagement and Budget—Grants Coordination for any variations from the operations and performance described above. Signature andTitleof PersotrCompleting Form Print Name aria Title Pecr-c<^Hor\ Page 4of4 Attachment B(B) |l£^£|!^gP^li^S^JiaSli^lii 5/12/2015 m*®w$^ City of South Miami TheAfterschoolHouse (Tutoring) ^P^E^getili^fe^^^ Oct.1,2014-Sep.30,2015 TOTAL:.-V. WxSMS^MWSS mmmmmmm®mmm Total Cost to Agency by Revenue Source Total Cost to Agency %of Total County Federal City/State All Other Of Each Line Item For the Budget Period Percent of Total Charged to This Award This Award County Funding All Other County Funding Total Federal Funding Total City/State Funding Total Other Fundingpmsmgommmmm^ Personnel 1.Position J.Anderson 8,033 8,033 100% Fringes - 2.Position E.Codrington 8,033 8,033 100% Fringes - 3.Position J.Leiseca 8,032 8,032 100% Fringes - 4.Position - Fringes - 5.Position - Fringes - 6.Position -' Fringes - 7.Position - Fringes - Travel (describe In narrative)- Supplies (describe In narrative)-• Equipment (describe In narrative)- Contractual Services (describe in narrative)- Other Direct Costs (describe in narrative)- Other Direct Costs (describe in narrative)- Other Direct Costs (describe in narrative)- Other Direct Costs (describe in narrative)- ;^Rl«i^ Personnel 1.Position - Fringes - 2.Position - Fringes - Indirect Costs (describe in narrative)- Indirect Costs (describe in narrative)- TOTAL AWARD:24,098 ---• 24,098 Requested By: lirector I Agency Designee Name Approved By:SiW^M^^^l ^M°**f ^ tor/Agency DesigneesfiiaDature Date Fiscal Approval (if needed) Reviewed By:.Approved By: OMB Contracts Officer Signature Date OMB Contracts &Grants Administrator Accountant: Supervisor: Attachment B1 &) City of South Miami The Afterschool House (Tutoring) Miami-Dade County October 1,2014-September 30,2015 DIRECT COSTS Personnel:Salaries Teachers/Instructors ($24,098): These lineitems represent thesalariesofthree(3)part-timeinstructors.These instructors will dedicate 100%of their time to students enrolled in the After-School House Program.These instructors will provide tutoring and homework assistance for children participating inthe program.Grantfundsare being charged 100%ofthese positions'salariesforthe period of18 - 25weeks,dependingonthehours worked per week.After County fundsareexpended,the City ofSouth Miami will continuetopayfortheirsalaries until the program is completed. Thestaffpersonresponsibleforthe administration ofthis program isthe Director ofParksand Recreationandhissalaryand all other additional costs (i.e.utilities)arecoveredbythe City of South Miami and participant fees. TOTAL AWARD:$24.098 Page lof 1 'i%l! Southr Miami •THE.CITY OF PLEASANT I IVING vr ••''S@r w1;; «$r> CAPITAL &©REKATI NC5#IH^^ FlSdAtvtEAl^lilili Ordinance 24-14^ South Miami,Florida (A) South^Miami THE CITY OP PLEASANT LIVING COMMISSION -MANAGER FORM OF GOVERNMENT LIST OF PRINCIPAL OFFICIALS ELECTED OFFICIALS Philip K.Stoddard,Ph.D. ViceMayor Walter A:Harris Commissioner Gabriel Edmond Commissioner Bob Welsh CHARTERED OFFICIALS City Clerk Maria Menendez CityManager Steven Alexander Commissioner Josh Liebman City Attorney Thomas Pepe,Esq. 4****^. South'Miami THE CITY Of I1EASANT LIVING GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of South Miami Florida For Die FiscalYear Beginning October 1,2013 Hxcculivvs Director The Government FinanceOfficersAssociationoftheUnitedStatesandCanada(GFOA) presented aDistinguishedBudgetPresentationAwardto City of South Miami,Florida for itsannualbudgetforthe fiscal year beginning October I,2013.In order toreceivethis award,a governmental unitmust publish abudget document that meetsprogram criteria asa policydocument,asan operations guide,asa financial plan,andasacommunicationsdevice. This award isvalid for a period of one year only.We believe our current budget continues to conform to program requirements,andwearesubmittingit to GFOA to determine its eligibility for another award. South"Miami T»JK CITY OHPLEASANTLIVING TABLE OF CONTENTS CITY MANAGER'S BUDGET MESSAGE_:i CONSOLIDATED ITEMS DETAIL BY DEPARTMENT FOR FY 15 xvii GENERAL FUND SUMMARY ;** GUIDE FOR READERS I HOWTO USE THIS DOCUMENT 3 ANNUAL BUDGET PROCEDURES ..4 BUDGETING AND ACCOUNTING BASIS 5 BUDGET SCHEDULE _8 FINANCIAL AND BUDGETARY POLICIES 10 FUND STRUCTURE _20 FUND OVERVIEW 21 FUND EXPENDITURES 23 GOVERNMENT 26 CITY HISTORY 29 COMPREHENSIVE PLANNING ..31 CITY OVERVIEW .34 CITY OFSOUTH MIAMI ORGANIZATIONAL CHART 35 POSITIONS BY DEPARTMENT 36 CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN :43 GENERAL FUND BUDGET 53 GENERAL FUND REVENUE PROJECTIONS '54 CITY OFSOUTH MIAMI DEPARTMENTS &DIVISIONS ,74 MAYOR AND CITY COMMISSION 75 CITY CLERK'S OFFICE 78 CITY ATTORNEY'S OFFICE :\82 CITY MANAGER'S OFFICE 85 FINANCE DEPARTMENT 89 MANAGEMENT INFORMATION SYSTEMS OFFICE,97 PROCUREMENT DIVISION :103 HUMAN RESOURCE OFFICE 108 BUILDINGDEPARTMENT 113 South'Miami THECITY Of PLEASANTLIVING PLANNING ANDZONING DEPARTMENT 119 CODE ENFORCEMENT DIVISION 125 PUBLIC WORKS DEPARTMENT 130 PUBLIC WORKS OFFICE OF THE DIRECTOR 132 BUILDING MAINTENANCE DIVISION :137 SOLID WASTE DIVISION 142 STREETS &LANDSCAPING DIVISION ,145 MOTOR POOLDIVISION •149 ENGINEERING AND CONSTRUCTION DIVISION 153 POLICE DEPARTMENT 157 PARKS AND RECREATION DEPARTMENT 171 GIBSON-BETHEL COMMUNITY CENTER 193 PARKS LANDSCAPING DIVISION ,198 COMMUNITY POOL 202 NON-DEPARTMENTAL 205 SPECIAL REVENUE FUNDS 207 STORMWATER DRAINTRUST FUND___208 LOCAL OPTION GAS TAX TRUSTFUND 212 HOMETOWN DISTRICT IMPROVEMENT TRUSTFUND 215 TREE TRUST FUND 217 PEOPLE'S TRANSPORTATION TAX FUND 219 OTHER FUNDS 222 DEBT SERVICE FUND 223 CAPITAL IMPROVEMENT PROGRAM FUND 232 EMERGENCY RESERVE FUND 235 STATE FORFEITURE FUND [236 FEDERAL FORFEITURE FUND 237 APPENDIX 240 CITYOF SOUTH MIAMI PAYPLAN 241 GLOSSARY 255 South'Miami THECITY OF PLEASANTLIVING PARKS AND RECREATION DEPARTMENT CITY OF SOUTH MIAMI BUDGET FY 2014-2015 171 South*Miami Till:CITY OF PLEASANT LIVING PARKS &RECREATION ORGANIZATIONAL CHART o_j~*»i Director of Paries &Recreation Quentin Pough !Admin.Assist II (PR) >?[Martha Cortes1 .j Administrative Secretary »j Joanne Cineas Assistant Director (PR) Vacant I Gibson-Bethel Comm.Ctr.| L^—._.J •:Recreation Supervisor \Recreation Supervisor II j BernardHannah \ JaimeAdams !Rec,Leader !Albert C./Amy M./ A RodR. \Instructor (CC) %(PT)-4 "X.(Rec.Leader '•''•Lynn D./Laquanta •!Rec Aide (CC) I CPT>-II Summer Rec.Aides U (CC)(PT)-8 C~Z. 'j Senior Center M_ |Senior Site Mgr.(PR)J v^)Ana Larzabal J RecLeader(PR) (Vacant) CITY OF SOUTH MIAMI BUDGET FY 2014-2015 Community Pool ZIX Lifeguards (CP)<FT)-5 Parks Landscaping Division 'J ,|Supervisor &DouglasBaker if Lead Worker :'h JohnnyZiegler j Maint.Worker III ] AlexLugones ...J ™1 "1•t .... •A Maint.Worker II _j Eddy Rlvas I MaintWorker I j F,Williams ;:|MaintWorker I vr.i D.Torenzo 172 South"'Miami THECITY OP PLfcASANT LIVING PARKS AND RECREATION PROGRAM GUIDE AQUATIC PROGRAMS Learn to Swim Participants are taught important components of personal safety,personal growth,stroke development,rescue,and water games/sports at each level ofour swim program.All ofour swim classesaretaughtby qualified andcaring instructors. Location Date /Time Cost Ages MurrayParkAquatic Center Spring 2015 EST $30.00/6~weeks course 5-12 Water Aerobics Water Aerobics not only helps keep the all important heart and lungs in tip-top condition,butit also strengthens and tonesyour body.Thewater resistance means that you'll use far m6re energy than dancing around a studio,but with less strain onyour muscles and joints.Exercising in water is therefore an idea!way to rehabilitate injuries,as well as being a safe workoutfor anyone with a dodgy back or knees.This class is for adults and seniors,all fitness levels. Location Date /Time Cost Ages MurrayParkAquatic Center Spring 2015...EST $30/monthly pass Adults m*S&$S&SM^M CITY OF SOUTH MIAMI BUDGET FY 2014-2015 173 Ed's Boot Camp South'Miami THECITY Ol:PtfiASANT LIVING COMMUNITY PROGRAMS Ed's Boot Camp is South Florida's oldestboot camp provider.These classes are designed to give youacompleteworkout.Whether youaretryingtoget in shape,stay in shapeor improve your athletic performance.Ed's BootCamp delivers results by targeting specific areas,including hips glutes*thighs,absandarms. Location Contact Cost Ages Community Center Ed de la Torre (305)6)3-9920 edsbootcamp@gmaiI.com www.edsbootcamp.com Varies Adults Free Income Tax Preparation TheCityofSouth Miami,inpartnershipwiththeDepartmentofTreasury Internal Revenue Service,isproudtoofferfree tax preparationto individuals andseniorswithlowto moderate incomes (generally those whoearn$55,000or less),personswith disabilities and those who English issecond language.Certifiedvolunteers,madepossiblebythe Department of Treasury InternalRevenue Service,providefree,qualitytax preparation assistanceduringtaxseason beginning JanuarythroughApril 2015, Location Date /Time Cost Rule Community Center Jan.-April 2015 Saturdaysonly Free Earn $55,000 or less CITY OF SOUTH MIAMI BUDGET FY 2014-2015 174 South"Miami THECITYOFPLEASANTLIVING Intro to Computers This class is designed forthosewho want to learn computer basics,such as using a mouse,icons, start-up menus and much more.Learn how to connect to and explore the World Wide Web (Internet),and how to find information anywhere in the world from the comfort of your seat Location Date/Time Cost Ages Community Center Spring 2015...EST $50.00 Adults Microsoft Office 2010 Training Courses Microsoft Office training course is a hands-on,project-oriented class for beginners with a basic knowledge of computer usage.Students will learn how to create impressive,professional-looking documents,slides,and spreadsheets using Microsoft Word,Microsoft PowerPoint,and Microsoft Excel. Location Date /Time Cost Ages Community Center Spring 2015...EST $50.00 Adults Martial Arts Martial Artshavebeenoneofthebesttoolsfor teaching childrenof all agestobecomemore confident,disciplined and focused -for over 2,000 years!Many kids who learn Karate,Kung-Fu orTae Kwon Do typically getbetter grades,have a higher self-esteem and have learned how to defendthemselves -mentallyand physically. Location Date /Time Cost Ages Community Center Coming soon...TBA 5-16 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 175 South11 Miami the crnr 01-pleasant living Zumba Zumba Fitness isaglobal lifestyle brandthatfuses fitness,entertainment andcultureintoan exhilarating dance-fitness sensation!This class blends upbeat world rhythms with easy-to-follow choreography,fora total-body workoutthat feels like a celebration.This class is mainly for adults! Location Date /Time Cost Ages Community Center Coming soon...EST $30/monthly pass Adults SENIOR HAPPENINGS Senior Center and Programs The Parks andRecreationDepartmentSenior Center is designed forthosewhoaresixtyyears (60)orolder.TheSenior Center offersawidearrayofservicessuchas counseling and support groups,information and referral,health andwellnessactivities,recreational andsocialactivities, homelunchdelivery,computer classes,tripsto the mall,movies,grocery store andmore! Services include,but not limited to; ADining Room HomeLunchDeliveryby Friendly Staff English forSpeakersof Other Languages (ESOL) SpanishClasses Art Classes Exercise Classes Computer Classes SewingandKnitting Holiday Celebrations Field Tripsand more Location Date /Time Cost Ages Senior Center Ongoing Free 60+ CITY OF SOUTH MIAMI BUDGET FY 2014-2015 176 Soutlf Miami THE CITYOF PLEASANT LIVING SPECIAL EVENTS Backpack Giveaway The annual backpack giveaway offers a one-stop-shop for South Miami families to receive their school supplies and to attain resources for community center activities.The backpacks contain a variety of school supplies and will be given out on a first come,first served basis until there arenone left to give away.The backpacks will include pencils,pencil pouches,erasers, highlighters,sharpeners,glue sticks,scissors,rulers,loose leaf notebook paper,composition notebooks,andhand sanitizers.Local businesses and individual supporters have joined the effort to give every youth what they need tostartthe school year off with success. Location Community Center Date /Time TBDinAug.2015 4:0G-6:00p Cost Ages Free 5-16 Safe Streets Halloween Trick or treating is oneofthe great adventures of Halloween and adds to many childhood memories.Local shops and vendors join Parks and Recreation staff to give local youth a safe location to obtain funsize treats.South Miami Police closes Sunset Drive for this event,creating a vehicle freehaunted street.Itis fun forthewhole family toenjoy,andbestof all,it's free. Location Date /Time Cost Ages Sunset Drive 10/31/14 4:00p-7:00p Free Youth and adults CITY OF SOUTH MIAMI BUDGET FY 2014-2015 177 South*1 Miami THECITY Ol;PLliASAK'T LIVING Turkey Drive Thanksgiving is the time of year when communities come together in the spirit of giving.Warm up your Thanksgiving appetite by participating in the annual Parks and Recreation Turkey Drive. In collaboration with Interval International,each year Parks and Recreation gives away over 100 turkeysand baskets ofdrygoodsto in-need South Miami residents.The Parks and Recreation Department will be accepting donated turkeys priortothe holiday this year that will laterbe distributed.Families must pre-register atthe Gibson-Bethel Community Centerto receive a turkey.There is a limit ofoneturkeyfor each requesting family. Location Date /Time Cost Ages Community Center November 20,2014 Free Adults Holiday Toy Drive Thanks to the support fromIntervalinternationaland individual supporters,theParksand Recreation Department isabletoprovidetoysforboysandgirlsofSouth Miami eachholiday season.Donations are acceptedupuntiltheevent.Toysaregivento all South Miami resident children.Parents/Guardians must present avalidSouth Miami ID at the event to receivegifts. Duringthis event the community center gymnasium is transformed intoa winter wonderland, complete with the North Pole's mailbox,holiday musicandachance to meetSanta.Ignite your holiday imagination duringthisfun family event Location Date /Time Cost Ages Community Center December 17,2014 Free 5-17 Easter Egg Hunt Each yearover 1000 eggs arespread throughout Murray Park for South Miami's Easter Egg Hunt Areasare divided by age categories forthe children's safety.All ofthe plastic eggs are filled with candy,toysand other Eastergoodies.Don'tforgetto bring yourown basket!Cotton candy, popcorn,light refreshments will be given away.TheEaster bunny even makes aguest appearance! Location Date /Time Cost Ages MurrayPark April2,2015 Free 5-16 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 178 r •South'Miami Tri£CITY OJ;PLEASANT LIVING YOUTH ATHLETICS Youth Tackle Football &Cheerleading The City of South Miami offers a competitive youth tackle football and a cheerleading program forboth boys and girls ages 5 through 14.These futurestars will have an opportunity to learn the fundamentals of youth tackle football OR cheerleading,sportsmanship and develop social skills. Practices are held 4 days aweek;games are played one weekday evening and Saturday beginning inAugust Cheerleading and Football equipment and uniforms are included. Location Date /Time Cost Ages MurrayPark Palmer Park May -November 2015 Tuesday -Saturday Varies Residents $80 Non Residents $90 5-14 Youth Basketball Program Through Miami Basketball,the city offers coed youth basketball for boys and girls ages 7-13. Youth will have an opportunity to develop and improve skills while playing in an organized league. Participants will learn and practice basketball etiquette,learn rules and basic fundamentals ofthe game,as well as display values ofsportsmanshipwhile having fun. Location Contact Cost Ages Community Center Andre Daniels (786)205-5198 www.miamibasketball.net andre@miamibasketbalLnet Varies U7-UI3 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 179 Soutir1 Miami Trie CITYOF PLEASANT LIVING Youth Soccer Program Through South Miami United F.C.,thecityprovidesayouth recreational and travel soccer programtoourcommunity where childrencanlearn,enjoyanddevelopin the sport ofsoccer. Our program emphasizes the values of sportsmanship andteamwork. Location Contact Cost Ages South Miami Park Robert Maseri Recreational $225 U4-UI2 305 608-3182 Travel $400 U8-UI4 www.smufc.net ihfo@smufc.net Youth Tennis Program ThroughMontanaTennisAcademy,thecityprovideschildrenwiththefundamentalsofthegame oftennisand educational components that develop life skills. Location Contact Cost Ages Dante Fascell Park Francisco Montana (305)666-8680 www.montanatennisacademy.com montanatennisservices@gmailxom ., Varies 7-13 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 180 South1'Miami THE CITYOF PLEASANT LIVING YOUTH PROGRAMS Afterschool Program The Parks and Recreation Department offers an Afterschool program Monday through Friday, during Miami Dade Count/s school calendar year.We provide homework assistance,swimming, fitness,recreational sports,computer time,arts and craft and more!Transportation is included from schools located in South Miami. Location Date /Time Cost Ages Community Center Aug.'I4-June'l5 Mon -Fri 2-6pm Residents $25/monthly Non Residents $40/weekly 5-12 One Day Camp One Day Camps are offered to children ages 5-12.Participants will experience a variety of activities suchasartsand craft,computer lab,sports,field trips,swimming andmore. Location Date /Time Cost Ages Community Center Teacher PlanningDays 8am-6pm Residents$IO/day NonResidents$30/day 5-12 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 181 (A) South"Miami THt CITYOFPLEASANTLIVING Winter Camp We offer 2-weeks,full-day Winter Break Camp programs for children,ages 5-12,during Miami Dade Public Schools'winterrecess.Thedepartment provides youthwitha variety ofstructured games,computer lab,sports,character-education exercises,artsandcraftsand field trips. Location Date /Time Cost Ages Community Center Dec.22nd-Jan.2nd Mon -Fri 8am-6pm Residents $30/weekly NonResidents$75/weekly 5-12 Spring Camp We offer full-day SpringBreak Camp programsforchildren,ages 5-12,during Miami DadePublic Schools'springbreak.The department providesyouthwithavarietyof structured games, swimming,sports,character-education exercises,artsandcraftsand field trips. Location Date /Time Cost Ages Community Center March 23rd-27th Mon -Fri 8am-6pm Residents$30/weekly Non Residents $75/weekly 5-12 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 182 SoutfrMiami THECITYOF I'UASANT LIVING Summer Camp The Department offers a quality,affordable Summer Youth Program,where youngsters find fun, sports,craft projects,active games,art exploration,fitness and nutrition,reading opportunities, swimming atthe Murray Park Pool and more.Lunch and snacks are provided. Location Date /Time Cost Ages Community Center June 8th -Aug 14*2015 Mon -Fri 8am-6pm Residents $30/weekly Non Residents $75/weekly 5-12 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 183 South'Miami THE Cin'OFPLEASANTLIVING PARKS AND RECREATION DEPARTMENT 001-2000-572 MISSION Our mission is to provide a comprehensive and exceptional recreation and parks experience for our community and future generations. PARKS AND RECREATION DEPARTMENT FUNCTION Planning and developing parksand facilities thatare environmentally sensitive,provide diverse leisure-time opportunities,support thecommunity's vision anddesires,and will maintain their value over time.Providing high quality,high impact recreation experiences by organizing, promoting,and delivering programs and services toour community.Responding toour customers needsthrough trust and communication.Promotingcollaborativeeffortswith other agencies and businesses tohelpobtainthe vision ofthe community and providing the quality of life forresidents,businesses,andvisitorsthatmakepeoplechooseSouth Miami over other areas. PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS FOR FY 2014 In an effort to enhance recruitment of professional staff,interviews were conducted to fill the positionof Recreation Supervisor II (Aquatics/Athletics). Installed new recreation business management software,RecPro. Solicited more vendors which increased participation atparksites. Increased productivity toimprovepark aesthetics. Increased registration numbers by receivingfundsfrom the Community Redevelopment Agency(CRA),which allowedunderprivilegedchildren to participate in our Summer Camp Program. Assistant Director of Parks and Recreation attended Year I NRPA Directors Schoolin Wheeling,WV. Developedand advertised an RFP for ProfessionalServices for along-range strategic Master Plan for the Department ofParksandRecreation. CITY OF SOUTH MIAMI BUDGET FY 2014-2015 184 SoutnWliami Till!CITY OF IH.£A$ANT LIVING PARKS AND RECREATION DEPARTMENT OBJECTIVES FOR FY 2015 Establisha theme for each park to create adistinctidentity,aesthetic value, anduniquefunctionwitha purpose of generatingpark interest anduse. Provide direction for policy development anddecision-makingto support theparksand recreation system to Year 2020,and beyond,andengage in the development ofalong-range master planfor the Parksand Recreation Department. Provide continuous improvements to all CityParks. Research funding opportunities to providesnacksforchildreninour afterschool program. Enhanceandprovide programs to the community that will provideeducational and recreational opportunities. Seek sponsorships,donations and/or in- kind donations that will enhance service offerings. Increase advertising efforts of programs andactivitiesbeing offered by the Parks and Recreation Department. Providetraining opportunities forstaff development. Ensure that the Computer Labis properlyusedbytheseniorsandthe childreninthecommunity,that the Lab iswell-staffedandremainsopensixdays a week. CITY OF SOUTH MIAMI BUDGET FY 2014-2015 185 South'Miami T)1HCITV OFPLEASANTLIVING PARKS AND RECREATION DEPARTMENT ACTIVITY REPORT ^smm wmmm DayCampParticipants 90 150 SpringCampParticipants 22 30 50 Winter CampParticipants 34 30 30 SummerCampParticipants 157 150 150 AfterSchoolHouseParticipants 1)4 65 120 FootballPlayers 36 40 120 Cheerleaders 20 20 60 Track 33 45 45 Soccer Players BasketballPlayers 54 55 55 Baseball Players FlagFootballPlayers 15 T-Ball Players 19 40 Fitness Center Members 180 180 140 Fuchs Pavilion Rental 50 45 45 Dante Fascell Park Rental 100 120 120 Senior Hot Meals Served 11460 12000 13000 Senior Home DeliveryMeals 6006 7000 7000 Senior Box Lunch Meals 3402 3402 3402 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 ISO 50 55 30 30 ISO 130 120 120 120 160 60 80 45 45 55 55 140 140 45 35 120 125 13000 15360 7000 11284 3402 1200 186 0012000 0012000 0012000 0012000 0012000 0012000 0012000 0012000 0012000 0012000 0012000 0012000 0012000 0012000 0012000 0012000 0012000 0012000 0012000 0012000 0012000 00 J2000 0012000 0012000 0012000 0012000 0012000 0012000 0012000 0012000 0012000 0012000 jSSfc**^ South'Miami THK CITYOFPLEASANTLIVING PARKS AND RECREATION BUDGET FY 2015 001-2000-572 5721210 SALARIES -REGULAR 57213 10 SALARIES -PART TIME 5722110 F.I.CA. 5722210 PENSION PLAN CONTRIBUTION 5722220 ICMA 5722310 GROUP HEALTH INSURANCE 5722410 WORKER'S COMPENSATION TOTAL PERSONNEL SERVICES 5723450 CONTRACTUAL SERVICES 5724070 TRAVEL &CONFERENCE 5724080 EMPLOYEE EDUCATION 5724110 POSTAGE 5724120 COMMUNICATION 5724350 ELECTRICITY-CITY PARKS 5724515 LIABILITY INSURANCE-AUTO 5724632 INTERNET SERVICE 5724634 MAINTENANCE-INTERNET SERVICE 5724670 MAINT &REP-PARK FACILITIES 5724690 MAINT &REP-TENNIS 5724710 COPY MACHINE 5724820 SPECIAL EVENTS 5725205 COMPUTER EQUIPMENT 5725210 SUPPLIES 5725220 UNIFORMS 5725230 FUEL 5725410 MEMBERSHIP &SUBSCRIPTION 5725630 FOOTBALL 5725631 CHEERLEADERS 5725635 DANCE/MODELING 5725650 SOCCER PROGRAM 5725670 SPECIAL RECREATION PROGRAMS 5725680 SENIOR CITIZENS PROGRAMS TOTAL OPERATING EXPENSES 5729920 CONTINGENCY OTHER FUNDING SOURCE TOTAL RECREATION 266,136 271,499 298,088 298,088 301,876 966 3,937 15,034 15,034 0 18,950 21,262 23,954 23,954 23,093 35,483 28,900 25,948 25,948 13,680 1,280 2,152 8,253 8,253 13,931 28,278 33,243 39,310 39,310 42,538 12,331 9,898 12,807 12,807 9,102 363,424 370,891 423,394 423,394 404,220 2,899 1,000 2,235 2,235 39,475 218 32 298 298 1,092 630 60 1,525 1,025 3,765 86 56 100 100 100 2,122 3,500 3,060 3,060 6,120 877 583 4,800 4,800 1,500 0 0 4,870 4,870 6,129 0 125 1,620 1,620 720 0 0 188 188 0 3,702 1,798 2,800 2,800 2,800 864 0 2,360 2,360 2,000 4,350 2,545 5,003 5,003 5,003 13,676 4,318 16,500 16,500 20,000 0 8,706 9,315 9,315 9,315 7,215 3,095 3,597 3,597 9,933 1,058 828 3,155 3,155 600 15,117 12,244 15,120 15,120 15,120 1,902 1,763 2,460 2,460 2,034 38,636 21,417 19,085 19,085 31,961 9,279 5,847 6,626 6,626 8,410 1,755 0 3,825 0 0 0 468 1,000 700 1,000 6,813 7,543 5,607 5,607 5,698 13,660 13,101 17,746 17,746 23,456 124,859 0 89,029 0 132,894 0 128,269 0 196,231 5,000 0 0 0 0 5,000 488,283 459,920 556,288 551,663 605,451 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 187 Soirtlf Miami THE CITY Of PLEASANT LIVING PARKS AND RECREATION DEPARTMENT BUDGET HIGHLIGHTS 3450 Contractual Services - Annual Parks SoftwareSupport.2,000 UnitedSite Service-Portabletoiletsfor special eventsfor5mo.$220mo.1,101 Toro PestManagement-FumigationforconcessionstandatPalmerPark $30 mo.for 12 mo.360 Miami-Dade County-FireInspectionfortheCommunity Center.174 Miami-Dade County Sprinklers Building Inspection.340 3,975 The ADMIT Music Intervention Experience TheAlternative Directions Music IndustryTraining (ADMIT)Program,Inc.,will provide specializededucational,arts enrichment andservice learning experience in the applicationof positivesongwritingandrecordingtechniques in thecreationofpositivesongsbyyouthfor distribution throughout their community.Thescope will includemusicindustry training,positive songwriting,music track productionandrecording sessions for three (3)groupsofyouth. During the sessions participants will learn about music productionstrategiesand techniques, withhands-onparticipationincreatingthe music tracksfor the selected theme songs,writing positive lyrics,vocal recordingof different partsofsong {such as verses,choruses,intros), optional attendanceat offsite song mixing and mastering sessions,and duplication of 100 CDs with labels containing groupphotos.Final release and closing ceremony will beconductedwhere CDproductsfor all groups will be presented and participants may perform,sign and distribute their music in CDreleasepartyevent Fees for services include set-upand breakdown of recording,stageandsound equipment,and 100 copiesof final CDs.TheCityofSouth Miami willowncopyrights to recordings. Program Costs:$2,500 (instructor &equipment included) Dance &Tumbling Classes (age 5-12) In preparationforcheerleadingseason,this class providesanopportunityforstudentstowork onpiecesofartisticmeritand tumbling routinesunderthedirectionof professional instructor. Program Costs:$2,500 (instructor &equipment included) CITY OF SOUTH MIAMI BUDGET FY 2014-2015 188 Southr Miami THE CITY OF PLEASANT LIVING MartialArtshavebeen one of the besttoolsforteachingchildrenofallagesto become more confident,disciplined and focused -forover 2,000 years!Kids who learn Karate,Kung-Fu orTae Kwon Do typically getbetter grades,have a higher self-esteem and have learned how to defend themselves ~mentally and physically against a neighborhood orschool bully. The city will provide upto 18 scholarships for City of South Miami residents. Program fee:$75 per participant/month ($900 annually) NumberofAnticipated Scholarships:18 Scholarship Amt:$16,200 The contractor will paytheCity$1,000 permonthforpermit: Estimated City Revenue:$12,000 annually Intro to Computers,Email and internet:This class is designed for those who want to learn computer basics,such as using a mouse,icons,start-up menus and much more.Learn how to connect to and explore the World Wide Web (Internet),and how to find information anywhere in the world from the comfort of your seat. Microsoft Office training course is a hands-on,project-oriented class for beginners.Students will learn how tocreate impressive,professional-looking documents,slides,and spreadsheets using Microsoft Word,Microsoft PowerPoint,and Microsoft Excel. Program fee:$50per participant /session Participants:70 Overall ProgramRevenue $3,500 Contractor (70%):$2,450 City Revenue Net of Expenses (30%):$1,050 Water Aerobics not only keeps the all important heartand lungs intip-top condition,butit also strengthens and tonesyour body.Thewater resistance means that you'll use far more energy than dancing arounda studio,but with less strain onyour muscles and joints.Exercising in wateristhereforean ideal way to rehabilitate injuries,as well as being a safe workoutfor anyone witha dodgy back or knees.This class is for adults and seniors,all fitness levels. Water Aerobics (72 classes -6 months) CITY OF SOUTH MIAMI BUDGET FY 2014-2015 189 tfS§3?Sa South%iiami THECITY Or IU.EASANT LIVING Zumba Fitness is a global lifestyle brand that fuses fitness,entertainmentandcultureintoan exhilarating dance-fitness sensation!This class blends upbeat world rhythms with easy-to-follow choreography,for a total-body workout that feels like a celebration.This class is mainly for adults,andthoseolder adults who can keep up! Zumba (48 classes -6 months) Contractor fee:$62per class or $7,440.00 Program fee $30/month (unlimited pass) Participants 30 Revenue $5,400 TheCity will sponsor five (5)teams in Miami Basketball Youth League. 7&under team $700 9&under team $700 11 &under team(2)$1,400 13 &under team $700 4350 Electricity -CityParks-Estimated electricity expenseforbayfouratthe Mobley Building. 4670 Maintenance &Repair -Park Facility.-Provides foremergencyhardware supplies for all CityParks. 4820SpecialEvents -Thislineitemfundsmiscellaneouseventsheldat the Community Center. Additionally,contributes funding totheFourthof July andStateoftheCityAddressevents. 5205 Computer Equipment - Desktop Computers 5,427 HP Laser Printer 3015dn 699 HP Color LaserJetCP4025dn 1,300 HP OfficeJet 8600ProPlus 299 Netgear 4TBNAS 519 Yosemite 299 TrippliteUPS 522 Annual Deep Freeze Maintenance 250 TOTAL 9,315 5210 Supplies- Galloway-OfficesuppliesfortheCenter,3,000 Galloway-7 Two Wayradiosat$225.29each.1,577 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 190 South*Miami THt CITYOFPLEASANTLIVING Mitylite-15 Tables at$(65.29 each and 60 Folding Chairs at $47.94.5,355 TOTAL 9,933 5410 Memberships &Subscriptions- Florida Recreation Parks&Association Membership, National Recreation &ParkAssociation(NRPA) Direct T.V. Bollinger Insurance TOTAL 350 160 1,224 300 2,034 5630 Football Football League dues 900 Football &Cheerleading Banquet 300 participants.999 Homecoming and banquet (Bounce house,tents,etc.)1,000 Trophies for players,parents,commissioners &coaches.1,230 Football scale yearly calibrated and certified.250 Fingerprinting &baclcground check for 30 football volunteers at$20 each.600 Riddell Football practice uniforms (shortsets)at$10.44 each.1,600 Riddell 5 piece pads setsat$17 each.2,550 Riddell Shoulder pads at$27for55 participants.1,485 Referees'fees5home games at $900/each.4,500 Del Aguila Bus Service-transportation to and from football games.4,500 Riddell-Helmets at$63each.2,520 Riddell-Game uniforms.9,000 Riddell-Coach's Uniforms 827 TOTAL 31,961 5631 Cheerleading Cheerleading Leaguedues&Insurance Cheerleading uniforms. Fingerprinting &Background checkfor25 cheerleading volunteersat$20ea. 68 cheerleading trophiesat approximately $4.25eachand 12 coachtrophies at $4.95 ea. Women Polo 14 coaches at $I 1.02 ea. TOTAL CITY OF SOUTH MIAMI BUDGET FY 2014-2015 900 4,174 500 348 2,486 8,410 191 f A) South^Miami THE CITY Of PLEASANT LIVING 5670 Special RecreationProgram TrophyWorld-(Track)40tracktrophiesfor $4.50 each=$170.00 and (T-Ball)510 80 T-Ball trophy for$4.25each=$340.00 Ayers Distribution-Easter Egg huntatthe Community Center.Easter eggs.544 P'rty Planet Easter egg hunteventatthe Community Center 400 Miscellaneous Track Equipment.1,500 Riddell-Track&Field Jerseywith matching shorts uniforms,993 Del Aguila-Miscellaneous Field tripsforthechildren.1,750 RefereesforSportsEvents.0.00 TOTAL 5,698 5680SeniorCitizenProgram Dynamic (Massage)Provides information and complimentary massages $120.00 ..^ monthly for 12 months AtlanticBroadbandCableServiceatSeniorCenterAverage$52.32monthlyfor ,~- 12 months Toro PestManagement Exterminator Maintenanceforsenior building $30.00 -,,n monthly for 12 months.36° XcessAudio-DJServicesfor events atSeniorCenter:Valentine'sDay,Easter, Mothers day,Fathers Day,Halloween,Black Historymonth,Christmas $210.00 1,470 each for 7 events. Verizon-Monthly air cards at Senior Center averaging $40.05 monthly for 12 4fi0 months Miscellaneous Purchases-Purchasesuppliesforall7events averaging $400.00 foreach=$2,800.00-Monthlybirthdaypartiesfor seniors $50.00eachmonth for 12 months-$600.00 -Theatre for20seniorsmonthlyat$8.00for 12 months5,800 =$1,920,00 -CoffeeandCreamfor Center approximately$40.00monthlyfor 12 months =$480,00 Cosgrove CleaningSupplies$65*12 months=$780.00 780 Fields Trips:6 plays at $30.00 each for 20 seniors $600.00 for 6 plays.Trip to ,,QQ Orlando (Epcot/Animal Kingdom)at $3,000,00. Internal Arts Inc-Tai Chi exercise instruction for seniors.5,760 Miami Dade County Life SafetyPermit 138 TOTAL 23,456 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 192 South'Miami II l£CITYOFPLEASANT UVINC GIBSON-BETHEL COMMUNITY CENTER 001-2020-572 MISSION The mission statement ofthe Gibson-Bethel Community Center istopromoteandprovide quality activities and services that will contribute tothe physical,mental,emotional,and social well-beingof the community. GIBSON-BETHEL COMMUNITY CENTER FUNCTION TheCommunity Center isapproximately 30,000 squarefoot facility withafitnessroom,a basketball and volleyball court,multipurpose rooms and classroom space for programs and activities.The Community Center functions under the supervision ofthe Paries and Recreation Directorwho is responsible forthe general operation and programming ofthe activities and classes.The Community Centerwas established in 2003 through various grants andother types offunding. GIBSON-BETHEL COMMUNITY CENTER ACCOMPLISHMENTS FOR FY 2014 Furnished and installed new VCT commercial tile flooringinthe multipurpose room attheGibson- Bethel Community Center. Achieved the distribution of 400 back packswith school supplies. 16th Annual Turkey Driveprovided500 turkeys to resident childrenand their families. 16th AnnualToyDriveprovided500 toys to community children including children which participate in our Afterschool House Program. 5thAnnual Easter Egg Hunt heldat the Gibson-Bethel Community Center, providingan array offunand exciting gamesforcommunitychildrenforover 200 children. 3rd Annual T-Ball season was held at the Gibson-Bethel Community Center. There were 40participants that joined thisleague.Theagerangewasfrom5-7 yearsofage. Collaboration with Strong Women Strong Girls,providingamentoringprogramfor participants in theAfterschoolHouse Program. Collaboration with Christ Fellowship in providing a freebarbecue/picnicfor60 seniors through our South Miami Senior Center atMurrayPark. CITY OF SOUTH MIAMI BUDGET FY 2014-2015 193 South'Miami THECITYOF PLEASANT LIVING GIBSON-BETHEL COMMUNITY CENTER OBJECTIVES FOR FY 2015 Improve existing Community Center by diversifying therangeofactivity opportunities asa means to attract a greater number of park users,including persons ofallages,abilities,and interest. Replaceantiquatedfitnessequipment. Sponsorship and donation for programming,special events and enhancement of parks. •Continue to support the green initiatives through commitment,to environmental education and conversation. •Provide higher educational basis for the AfterschoolHouseprogramandthe SummerCampprogram. GIBSON-BETHEL COMMUNITY CENTER ACTIVITY REPORT wfsmm masmm llN^iffi m Sfrffe.-jrfU;-:%5Q><5#££?;• DayCampParticipants 140 150 150 100 SpringCampParticipants 38 22 50 50 40 Winter Camp Participants 31 34 30 30 30 Summer Camp Participants 60 157 150 150 130 AfterSchoolHouse Participants 116 114 120 120 120 Track &FieldParticipants 15 33 45 45 40 BasketballPlayers 60 54 55 55 55 T-Ball Participants 60 19 Fitness Center Members 153 180 140 140 140 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 194 ^tf^ South11 Miami THH CITY OHPLEASANTLIVING GIBSON-BETHEL COMMUNITY CENTER FY 2015 001-2020-572 0012020 5721210 SALARIES -REGULAR 0012020 5721310 SALARIES -PART TIME 0012020 5721410 SALARIES -OVERTIME 0012020 5722110 F.I.C.A. 0012020 5722210 PENSION PLAN CONTRIBUTION 0012020 5722220 ICMA 0012020 5722310 GROUP HEALTH INSURANCE 0012020 5722410 WORKER'S COMPENSATION TOTAL PERSONNEL SERVICES 0012020 5724125 TELEPHONE SERVICE 0012020 5724310 UTILITIES-ELECTRICITY 0012020 5724320 UTILITIES-WATER 0012020 5724670 MAINT &REP-GRDS &STRCTR 0012020 5724710 COPY MACHINE 0012020 5725210 SUPPLIES 0012020 5725550 SCHOOL PROGRAM 0012020 5725640 BASKETBALL 0012020 5725660 SUMMER CAMP 0012020 5725670 SPECIAL REC PROGRAMS TOTAL OPERATING EXPENSES TOTAL COMMUNITY CENTER 127,138 146,106 136,062 136,062 245,146 283,454 353,982 353,982 0 209 0 0 30,027 34,335 37,488 37,488 16,167 17,541 15,685 15,685 550 842 1,900 1,900 19,517 28,518 26,206 26,206 9,855 15,095 20,043 20,043 448,400 0 56,488 8,000 8,739 1,337 7,942 4,714 3,728 4,452 526,100 0 54,993 8,698 9,367 747 1,026 4,672 4,637 6,120 591,366 5,500 61,300 14,000 10,340 1,668 1,050 4,200 5,940 7,950 591,366 0 61,300 14,000 10,340 1,668 1,050 4,200 5,940 7,950 176,152 286,436 0 35,388 10,878 6,606 35,449 13,947 564,856 0 61,300 2,000 12,016 1,668 29,433 4,200 0 5,728 2,122 2,596 2,000 2,000 1,850 97,522 92,856 113,948 108,448 118,195 545,922 618,956 705,314 699,814 683,051 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 195 (, South^'Miami Till:CiTYOF PLEASANT LIVING GIBSON-BETHEL COMMUNITY CENTER BUDGET HIGHLIGHTS 4310 Utilities -Electricity -The average monthly electricity bill is $5,083.33 forthe field lights at the community Center which amounts to $61,000.The annual cost for the MarshallWilliamson Tennis Court lights is approximately $300. 4670 Maintenance &Repair -Grounds&Structures Toro Exterminator Community Center Extermination $58.00 monthly for 12 months.The amount of$696isto cover the fumigation fortheCommunity Center. ALSCO Floor Mats maintenance inthe Community Centertwicea month $41.54 every otherweekfor26servicesayear.Tocovertheexpenseforfloormats maintenance at 1,300 theCommunity Center. Alfi Electronics Burglary Monitoring Service atCommunity Center $40.00amonth totaling $480.00 for the year.Maintenance agreement for system $175.00 a month totaling g $2t 100.00 fortheyear.Forthe monitoring of burglary alarmandforthemonitoringand ' maintainingofall video cameras around the Center. Muscle &WrenchPreventive maintenance for fitness equipment $310.00 quarterlyforthe year. Muscle &WrenchEquipmentrepair.Emergency repairsfor all machinery inthefitness room. Miscellaneous repairsforourequipments.2,000 Miscellaneous cleaning suppliesfortheCommunitycenter.2,000 696 1,240 2,200 TOTAL 12,016 5210 Supplies Galloway-3officechairsat$167.00 each,2officedesksat$136.99 each,2lateral storage drawersat$299.00each,4 storage filepedestalat$164.00 each. Alfi Electronics-Installation of5 additional cameras throughout the Community Center.9-371; Totalpriceincludeslabor,materialandprogramming.' Muscle &Wrench Fitness Equipment-3 Commercial Olympic Weight Bars at $269.00 ft79 eachwitha$65.00deliveryfee. Muscle &Wrench FitnessEquipment-Varioussmalland medium sizedpads.570 OfficeSupplies 3,950 FitnessEquipment 19,637 2,029 TOTAL 29,433 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 196 South^Miami T>tL CITY Of PLEASANTLIVING 5550 School Programs School supplies,books,learning materials 800 After School House supplies 1.200 Misc.supplies for events forthe House 800 Misc.supplies for After School 800 Misc.supplies for all after school 600 TOTAL 4,200 5660 —Summer Camp Del Aguila Transport,for 15 field trips at $200.00 each 3,000 Books forthe education component under summer camp program,500 T-shirts Plus 3i0 Summer Camp shirtsat $3.80 each.U 78 Petty Cash Request $45.00 for4 chaperones for each field trip (10 field trips).450 PVty Planet End of summer camp fun day at $336,30 and $263.70 for any additional ^ funday purchases, TOTAL 5,728 5670Special Recreation Programs Publix Purchase of turkeys forthe Turkey Shoot Event.300 Oriental Trading Miscellaneous supplies ordered for different events held at the ^qq Community Center suchas Holiday,SpringandSummerevents. Miscellaneous Decorations Elves Parade supplies.Petty Cash needed for the -™q decoration ofElves Parade suppliesfor the Float. South Florida Age Group Track &Field Membership dues.150 TOTAL 1.850 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 197 ATTACHMENT C BID NO.; BID TITLE: COLLUSION AFFIDAVIT (Code of Miami-Dade County Section 2-8.1.1 and 10-33.1)(Ordinance No,08-113) BEFORE ME,ANOTARY PUBLIC,personally appeared ^g^J'#l<6#**<l£r who being duly sworn states:(Insert name of affiant) Iamover18yearsofage,have personal knowledge ofthe facts stated in this affidavit and I aman owner,officer,director,principal shareholder and/or I am otherwise authorized to bind the bidder of this contract. I state that the bidder ofthis contract Is notrelatedtoanyofthe other parties bidding in the competitive solicitation,and thatthe contractor's proposalisgenuineandnotshamorcollusiveormade In the interestoronbehalfofany person not therein named,andthatthe contractor has not,directly or indirectly,Induced or solicited any other proposer to put in a sham proposal,oranyother person,firm,or corporation to refrain from proposing,andthat the proposer hasnot in any manner sought by collusion tosecuretothe proposer an advantage overanyotherproposer. 05 D is related tothe following parties who bid in the solicitation which are identified and listed below: Note:Any personor entity that fails tosubmitthisexecuted affidavit shallbe ineligible for contract award,tnthe event arecommendedcontractoridentifiesrelatedpartiesinthe competitive solicitation itsbidshallbepresumedtobe collusive andthe recommended contractor shallbe ineligible for award unlessthat presumption is rebutted by presentation ofevidenceastothe extent of ownership,control and management pf such related parties In the preparation and submittal ofsuch bids or proposals,Related parties shall mean bidders or proposers orthe principals,corporate officers,and managers thereof which have a direct or indirect ownership interest in another bidder or proposer • for thesame agreement or in which a parent company orthe principals thereof of one (1) bidder orproposer h^ve^gr director indirect ownership interestinanother bidder or proposerfor thg^sSme agreement.Bidsorproposals found tobe collusive shallbe rejected,^^\ Signature ofAffiant Printed Nameof Affiant ancT Title (J FederalEmployer Identification Number fr^ip ^ C^tj >F Skh Ml Printed Name of Firm SuiStr fle/V/.<£>»Mic**•.PL 3*5/^5 Address of Firm BID NO,: BID TITLE: 20/fS SUBSCRIBED AND SWORN TO (or affirmed)before me this /7 day of, ^Jie/She is personally known tomeorhas presented, as ideliWfcatioTT:~"\ •Stamp Namepjjvlotary Notary Public ~State op Typeofidentification Serial Number ExpirationDate Notary Seal MARIAL GARCIA MMJ&EXPIREsi October 16,2017 | l,A'*HJ?Bonded Thru Notary Public Undetwr^- COMMISSION #FF 063778MY Miami-Dade County Vendor Affidavits Form (Uniform County Affidavits) Department of Procurement Management Vendor Services Section 111 NW lsr Street/Suite 1300,Miami,Florida 33128-1974 Telephone:305-375-5773 www.miamidade.nov/dDm ThecompletionoftheVendorAffidavits Form allowsvendorstocomply with affidavit requirements outlined in Section 2-8.1 oftheCodeof Miami-Dade County,Vendors are requiredtohave d completeVendorRegistration Package on file,including requiredaffidavits, priortotheawardofany County contract.Xtisthe vendor's responsibility to keep ail affidavit information upto date and accurate by submitting any updates tothe Department of Procurement Management,Vendor Services Section. ATTACHMENT1 0 Federal Employer Identification Number (fein) inorderto establish a file foryour firm,,youmustenteryour firm's FEIN.This numberbecomesyour "County Vendor Number".Please enteryour Federal Empioyee Identification Number (FEIN)orIfnone,then enter theownersSocial SecurityJlumber (SSN). North American Industry Classification System (naics) The North American Industry Classification System (NAICS) isthestandardusedbythefederalstatisticalagenciesin classifyingbusinessestablishmentsforthepurposeof collecting,analyzingandpublishing statistlcai datarelated totheU.S.business economy, T2 NAICSCode PJu of Jitik Ibfrn. ,^/A)N^roe °f Erirtty,Individuals},Partners or Corporation v B)Doing Business As {If same as line A,leave blank) bl*k)^&r*mi&f---'---.^^L MCA ^r5/V? Street Address (P.O.Box Number/s not-perm^d)'-:.^;/City State (U.S.A.)Country Tip Code .MIAMI-DADE COUNTY OWNERSHIP DISCtMsURE AFFIDAVIT (Sec.2-8.1 of the Mhmi-Dade County Code)'"" Firms registered todo business with Miami-Dade County,shall require the person contracting-or transacting such business with the County to disclose under oath his orher full legalname,and business address.Such contract or transaction shall also require the disclosure under oathof the full legal name and business address of all Individuals having any Interest (legal/equitable,beneficial or otherwise)In the contract other than subcontractors,materialmen,suppliers,laborers or lenders.Post office box addresses shall not be accepted hereunder.If the contract or business transaction Is with acorporationthe foregoing Information shall beprovidedforeachofficeranddirectorandeach stockholder holding,directlyorindirectly,five (5)percentormoreoftheoutstandingstockinthecorporation,If thecontractorbusiness transaction Is with a partnership,the foregoing Information shall be provided for each partner.If the contract or business transaction is with a trust,the foregoing information shall be provided for the trustee and each beneficiary ofthe trust.The foregoing disclosure requirements shall not applyto contracts with publicly-traded corporations,orto contracts with the United States orany department or agency thereof,the State orany political subdivision oragencythereof,orany municipality of this State.Use duplicate page If needed for additional names. //no off/cer,director or stockholder owns (S%)or more of stock,please write "None"below. PRINCIPALS fULLLBGALNAME TITLE ADDRESS po/ot OWNERS CHECKBOXESBELOW FULLLEGAL NAME TITLE % OF OVWBttlBP ADDRESS GENDER RACE/ETHNICITY W F •2 ' 1 •8 X» 8- a:n * 0 Ifa percentage of the firm h owned bya pubiidy tradedcorporation orby another corporation,Indicate beiow In the space ilOlher Corporations". OTHER CORPORATIONS % Of OWNERSHIP/Wi£ 9/28/2011 Poge 1 2.MIAMI-DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT (County Ordinance No.90-133,amending Section 2.8-1 (d)(2)of the Miami-Dade County Code) The following Information isfor compliance with all items inthe aforementioned Sections i*Does your firm have a collective bargaining agreement with its employees?Yes 2«Does your firm provide paid health care benefits for its employees?Ye$ No No 3.Provide a current breakdown (number of persons)in your firm's work force indicating race,national origin and gender. NUMBER OF EMPLOYEES Alafes Females White Black Hispanic - Asian/Pacific Islander Native American/Alaskan Native Other Total Number of Employees i Total Employees 3.MIAMI-DADE COUNTY EMPLOYMENT DRUG-FREE WORKPLACE CERTIFICATION (Section 2-8.7 »2(b)of the Miami-Dade County Code) All persons and entities that contract with Mlaml-Dade County are required to certify that they will maintain a drug-free workplace and such persons and entities are required to provide notice to employees andto Impose sanctions for drug violations occurring in the workplace. In compliance with Ordinance No.92-15 of the Code of Mlaml-Dade County,the above named firm is providing a drug-free workplace.A written statement toeachemployee shall Inform the employee about: 1.Danger ofdrug abuse In the workplace 2.The firms'policy of maintaining adrug-free environment atall workplaces 3.Availabilityofdrugcounseling,rehabilitationandemployeeassistance programs 4.Penalties thatmaybe imposed uponemployeesfordrugabuse violations The firm shall also require an employee to sign a statement,asa condition of employment thatthe employee will abideby the terms ofthe drug-free workplace policy and notify the employer of any criminal drug conviction occurring no later than five (5)days after receiving notice of such conviction and Impose appropriate personnel action against the employee uptoand Including termination. Firms may also comply with the County's Drug Free Workplace Certification where a person or entity Is required to have a drug-free workplace policy by another local,stateorfederal agency,or maintains such a policy of its own accord and such policy meets the intent of this ordinance. 4.MIAMI-DADE COUNTY DISABILITY AND NONDISCRIMINATION AFFIDAVIT (Article 1,Section 2-8.1.5 Resolution Rl 82-00 Amending R-385-95 ofthe Miami-Dade County Code) Firms transacting business with Mlaml-Dade County shall provide an affidavit Indicating compliance with all requirements ofthe Americans withDisabilitiesAct'(A.D.A.). I,statethat this firm,is In compliance with andagreesto continue to comply with,and assure thatany subcontractor,or third party contractor shall comply with allapplicable requirements ofthe laws Including,butnot limited to,those provisions pertaining to employment,provision of programs and services,transportation,communications,access to facilities,renovations,and new construction. The American with Disabilities Act of 1990 (A.DA),Pub.L 101-336,104 Stat 327,42 U.S.C.Sections 225and 611 including Titles I,II,III,IV and V. The Rehabilitation Actof 1973,29 U.S.C.Section 794 The Federal TransitAct,as amended,49 U.S.C.Section 1612 The Fair HousingActas amended,42 U.S.C.Section 3601-3631 /.hereby affirmthat I am incompliancewiththe below sections: Section 2-10.4(4)(a)of the Code of Miami-Dade County (Ordinance No.82-37),which requiresthatallproperly licensed architectural, engineering,landscape architectural,andland surveyors havean affirmative action planon file with Miami-Dade County, Section 2-8.7.5 of the Code of Miami-Dade County,which requires that firms thathaveannualgross revenues jnexcessof five (5) million dollars havean affirmative action planand procurement policy onfile with Miami-Dade County>Firms thathavea Board of Directorsthat are representative ofthe population make-upofthenationmay be exempt. 9/28/20n Page 2 5.MIAMI-DADE COUNTY DEBARMENTDISCLOSURE AFFIDAVIT (Section 10.38 oftheMiami-DadeCountyCode) Firms wishing todo business v/ith Miami-Dade County must certify that its contractors,subcontractors,officers,principals,stockholders, or affiliates are not debarred bytheCounty before submittinga bid, I,confirm that none of this firms agents,officers,principals,stockholders,subcontractors or their affiliates are debarred by Miami- Dade County. 6.MIAMUDADE COUNTY VENDOR OBLIGATION TO COUNTY AFFIDAVIT (Section 2-8.1 ofthe Miami-Dade County Code) Firms wishing to transact business with Miami-Dade County must certify thatall delinquent and currently duefees,taxesand parking tldcets havebeen paid andno individual or entity In arrears m any payment under a contract,promissory noteorother document with theCountyshallbeallowedto receive anynewbusiness. I,confirm thatall delinquent and currently duefeesorfaxes Including,butnot limited to,realand personal property taxes,convention and tourist development taxes,utility taxes,and Local Business Tax Receipt collected inthe normal course bythe Miami-Dade County Tax Collector and County issued parking tickets for vehicles registered in the name oftheabove firm,havebeen paid. 7.MIAMI-DADE COUNTY CODE OF BUSINESSETHICSAFFIDAVIT (Article 7,Section 2-8,7 (i)and 2-11(b)(1)of the Miami-Dade County Code through (6)and (9)of the County Code andCounty Ordinance No 00-1 amending Section 2-11.1(c)oftheCountyCode) Firms wishing totransact business with Mlaml-Dade County must certifythatithasadoptedaCodethat complies withthe requirements ofSection2-8,]oftheCountyCode.TheCodeof Business Ethics shall apply toallbusinessthatthecontractordoeswiththe County andshall,ata minimum;requirethecontractortocomply with allapplicablegovernmental rules and regulations. I confirmthatthis firm has adopted aCodeofbusinessethics which complies with therequirementsofSections2-8.1ofthe County Code,andthat such codeofbusinessethicsshall apply toallbusinessthatthis firm doeswiththeCountyandshall,ata minimum, requirethecontractortocomplywithall applicable governmentalrulesandregulations, 8.MIAMI-DADE COUNTY FAMILY LEAVE AFFIDAVIT (ArticleVof Chapter 11,ofthe Mlaml-Dade CountyCode) Firms contractingbusinesswith Miami-Dade County,whichhavemorethanfifty(50)employees foreachworking day during eachof twenty(20)ormoreworkweeksinthecurrentorprecedingcalendar year,arerequiredtocertifythattheyprovidefamilyleaveto their employees. Firms with lessthanthenumberof employees indicatedaboveare exempt from this requirement,butmustindicate by letter (signed byanauthorizedagent)thatItdoesnothavethe minimum numberofemployeesrequiredbytheCounty Code, I confirmthat If applicable,thisfirmcomplieswithArticleVofChapter 11 oftheCountyCode,whichrequiresthatfirms contracting business with Miaml-Pade Countywhichhavemorethanfifty(50)employeesforeachworkingday during eachoftwenty(20)or moreworkweeks In thecurrentorprecedingcalendar year arerequiredtocertifythattheyprovidefamilyleavetotheiremployees. 9.MIAMI-DADE COUNTY LIVING WAGE AFFIDAVIT (Section 2-8,9 oftheMiami-DadeCountyCode) Allapplicable contractors entering"intoa contract withthe County shall agreetopaythe prevailing living wage required by this section of theCountyCode. I confirmthat If applicable,thisfirmcompileswithSection2-8.9oftheCounty Code,whichrequiresthatall applicable employers entering a contract with MiamlrDade County shall paythe prevailing living wage-required bythe section ofthe County Code, 70,MIAMI-DADE COUNTY DOMESTIC LEAVE AND REPORTING AFFIDAVIT (Article 8,Section 11A-6Q -11A-67 of theMiami-DadeCountyCode) Firms wishingto transact business with Mlaml-DadeCountymustcertify that it is In compliancewiththeDomesticLeaveOrdinance. I confirmthatif applicable,this firm compiles with theDomesticLeaveOrdinance.Thisordinance applies to employers thathave,In theregularcourseofbusiness,fifty(50)ormore employees working In Miami-DadeCountyforeachworking day duringthecurrent or preceding calendar year. 9/28/2011 Pago 3 Affirmation i,being duly sworn,do attest under penalty of per|ury that the entity Is In compliance with all requirements outlined In these Miami-Dade County Vendor Affidavits. 1also attest that I wlllcopi^rp^th and keep current ail statements sworn to In the above affidavits and registration application,Iwill notify the Mlaml-Dade Co^jafc^endor Services Section immediately If any of the statements attested hereto are no longer valid. (SignatureofAffiant) cSv^n.,3lo\S' {Date) r~*Printed Nameof Affiant and Tlw Notary Public - State of;_^t^UuA^ ~*State Notary Public Information SUBSCRIBED AND SWORN TO (or affirmed)before me this f /day of by^^Xf^/LAJ^U LJtJt %/J/&*fJLJ&\/^e or sne *s persona///known hj^e^-ST^Or has produced identification • Print orStamp of Notary Public ExpirationDate 9/28/2011 Pdge 4 ^LL County of „£.20 (Serial Number) t_fh<~-jB^^»^tf_C!KS Notary Public Seal (When applicable) *_3Sfc"«fr MARIAL GARCIAZfT^MY COMMISSION #FF 063778 W Jt,M EXPIRES:October 16,2017 '^sR''^bonded Thru Notary Public Underwriters ^ff___^^_________-^_____^________. Applicant Name: Address:'(jMt>RvrfsOr 0»^,^oMK RlO^^^?j^ Telephone Number:^Q^ItLpJ'frfft0! Pursuant toMiami-Dade County ResolutionNo.R-630-13,the undersigned certifies,to the best ofhisor her knowledge and belief,that: 1.Within the past five(5)years,neither the Agency norits directors,partners,principals, members or board members: (I)have been sued byafunding source for breach of contract orfailureto perform obligations under a contract; (ii)have been citedbyafunding source for non-compliance ordefault under a contract;- (iii)have been a defendant inalawsuit based upona contract withafunding source. Please listany matters whichprohibit the Agency frommaking the certificationsrequired and explain-how the matters are being resolved (use separate sheet if necessary): ^FIDAVIT D-1 This is cei my signature: ^^^pfJlfcanf s Signature Print Applicant's Name Date ,20___5~Subspr]be8and.$w6tfytd@r affirmed)before me this _/y day of bv^rfyfl&t Jp iJJsL&^^U-AJ .He/slw is personally known to me df has'presented as identification number: (Print or Stamp of Notary):Expiration UaX^OcT /(«,*P&// Notary Public -State ^Q^JjQl Notary Seal; ATTACHMENT E SWORN STATEMENT PURSUANT TOSECTION 287.133 (3)(a), FLORIDA STATUTES,ON PUBLIC ENTITY CRIMES THISFORMMUSTBESIGNEDAND SWORN TOINTHE PRESENCE OFANOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS 1.This sworn statement is submitted to Hjtimh UAjdl (j0y/><£j bv 4hMJh j~<fijfyfjJvJfy'C<fu fli/LnaJAr _(Print'individuaPs name aKd tifle)^ for yvjfo/fc J/ji/ut '(^rintName ofentity submitting sworn statement) whns*h„sin*M address is ft/?»cC/>ft /Dti^t.<G ^U!&*«*",£L 3V& and if applicable its Federal Employer Identification Number (FEIN)is ^1^1/jQO^iJl If the entity hasno FEIN,include the Social Security Number ofthe Individual signing this sworn statement: 2.I understand thata "public entity crime"as defined in paragraph 287.133 (1)<g).Florida Statutes,meansa violation ofanystateor federal law byaperson with respecttoand directly related tothe transactions of business with any public entity or with an agency or political subdivision ofanyotherstateor with the United States,including,but not limited to,any bid orcontract for goodsor services tobe provided to public entity or agency or political subdivision ofanyotherstateorofthe United Statesand involving antitrust, fraud,theft,bribery,collusion,racketeering,conspiracy,or materia!misinterpretation. 3.I understand that "convicted"or "conviction"asdefinedin Paragraph 287.133 (1)(b), Florida Statutes,means a finding of guilt ora conviction ofa public entitycrime,with or without an adjudication of guilt,in any federal orstate trial courtof record relating to chargesbroughtby indictment or information after July 1,1989,asaresultofa jury verdict,nonjury trial,orentryofapleaof guilty ornolo contendere. 4.I understand thatan "affiliate"as definedin paragraph 287.133(1 )(a),Florida Statutes, means: A,A predecessor or successor ofaperson convicted ofa public entity crime;or B.An entity underthe control ofany natural person who is active in the managementofthe entity and who has.b$en convicted ofa public entity crime The term "affiliate'1 includes those officers,directors,executives,partners, shareholders,employees,members,and agents whoareactiveinthe managementofan affiliate.The ownership byonepersonofshares constituting a controlling Interest inanotherperson,ora pooling of equipment orincomeamong persons whennotforfairmarketvalue under an arm's length agreement,shallbeaprimafacie case that one person controls another person.A person whoknowingly enters intoajoint venture with a 1of 2 person who has beenconvictedofapublicentitycrimein Florida duringthe preceding 36 months shall be considered an affiliate. 5.I understandthata "person"asdefined in Paragraph 287.133(1 )(e),Florida Statutes, means any natural person orentity organized under the lawsofany state or of the United States within the legal power toenterintoa binding contactand which bidsor applies to bid on contracts for the provision ofgoodsor services letbya public entity,or which otherwise transacts or applies totransactbusiness with a public entity.Theterm "person"includes those officers,executives,partners,shareholders,employees, members,and agents whoareactivein management ofan entity. 6.Based on information and belief,the statement which I have marked below is true in relationtotheentitysubmittingthissworn statement.(Please indicatewhich statement applies.) _2_Neithertheentitysubmittingthissworn statement,noranyofits officers,directors, executives,partners,shareholders,employees,members,or agents who are active in the management oftheentity,norany affiliate oftheentityhas been charged withand convictedofapublicentitycrime subsequent toJuly 1,1989. The entity submitting this sworn statement,or one or more ofits officers,directors, executives,partners,shareholders,employees,members,or agents who are active in the management of the entity,noranyaffiliateof the entity has been charged withand convicted ofapublicentitycrime subsequent toJuly 1,1989,However,there has been a subsequent proceeding beforeaHearingOfficerof the State ofFlorida,Divisionof Administrative Hearings andtheFinal Order entered bytheHearingOfficer determined that it was notin the publicinteresttoplace the entitysubmittingthissworn statement on the convicted vendor list (attach acopyof the final order). 1 UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FORTHE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1(ONE)ABOVE ISFOR THAT PUBLIC ENTITY ONLY AND,THAT THISFORMIS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED,I ALSO UNDERSTAND THAT 1AM REQUIRED TO INFORM THAT PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS.OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287,017 FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHAN£E-ffTTHE INFORMATION CONTAINED IN THIS FORM. Sworn to and subscribed before me this /^) 20y(r6 ♦Personally known \_.S^*£<-A OR Produced Identification (Typeof Identification) (Printed typedor st 2 of2 (Signature) Notary Public -State of _My commission expires. *:$X?&*MARIAL GARCIA ?_*MYCOMMISSION#FF063778 JJ EXPIRES:October 16,2017 '^Dondod Thni Notary PiihHr.\Inrtoiwriterc m*&9*9frFt ^ Notary public) fc (»o Contracts and Grants Unit Stamp Fiscal Unit Stamp FY 2014-15 (FOR IWA PURPOSES) MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET GRANTS COORDINATION . COST-BASED CONTRACT-,/ MONTHLY SUMMARY OF EXPENDITURES'REPORT '; ATTACHMENT F Page1of2 miamidade; Agency Name:;•,'.<•ABC Agency Inc.Allocation Amount:$100,000 Agency Address i'*••.'123 Flagler St. Miami,FL 33130 Contract Number,15-ABCD-CB-A Ftemit'to Address;.'\)'P.O.Box 123456 , Miami,FL 33130 Agreement Period:10/1/2014-9/30/2015 Contact Person: Telephone; John Doe 305-555-5555 Ordinance Number:14-125,14-127,14-132 Program Name;*-..Senior Meals _.—• Date:December 16,2014 Print Month and Year Below: Actualoperating expenses coveringtheMonthof:October 2014 are outlined In Column II below: 'Siw^^^Approved Budget Amount Monthly Expenses Bifcitxi^ •. Toavoiddelaysin payment,provide complete back-up documentation forall expenses listed In Column II andprovide appropriate authorization onthesignaturepage(Page 2,over) Revised 10/1/2014 Page 2 of2 Approved Budget Amount Monthly Expenses mmmmmmm :"(po^ol!wnle;(n "this oolomnj !NRite<^"a^^ TOTALS:$$ CASH ADVANCE APPLIED: Donot fill outthis portion. AMOUNT TO PAY: AUTHORIZATION [hereby certifythattin's expensereportsubmitted bythe undersigned conslllutes approved budget expenses during the period Hated nbovc,and thntno expenses forwhich reimbursementis requested hasbeenorwill be reimbursed by Anyother funding sources. Executive Director/Agency DesigneePrint Name Print Title County/Department Use Onfy CO.NOTE! CO.APPROVED BY; DATE: FISCAL PREPARED BY: DATE: Executive Director/Agency DesigneeSignature December 16,2014 Dnlc INVOICE It:• VENDOR #: AMOUNT TO PAY: SUPPORTING DOCUMENTATION FOR THIS PAYMENT ON FILE WITH DEPARTMENT Revised 10/1/2014 "A T T A C H M E N T Hi A M i D ^ ^ P AJ l i o ^ ^^ r ^ c i ^ ^ j ^ S g i } ^ &o i ^ •• {^ a h i i e / T f t l . e ) ^ ^ ' MS p p ^ ^ S ^ 9 ^ k ^ W { - J^ j c o 3 j a r ^ ^ s ^ e § P3 ^ ; / : S 2 ^ ? S ^ i f f ^ O c M 4 N o v - 1 4 D e c - 1 4 J a n - 1 5 F e b - 1 5 M a r - 1 5 Ap r - 1 5 Ma y - 1 5 J u n ~ 1 5 J u l - 1 5 Au g - 1 5 S e p - 1 5 vj c t f i i s |V T a r . g e t : : ' ' 1 if fl p p l i r a h l f t In t e l nu m b e r o f en r o l l e d aa e n c i e s tr a n s f e r r e d fr o m th e pr e v i o u s co n t r a c t ye a r . •• r i ' ' • v- ' v - - 2. To t a l n u m b e r of n e w a o e n c v re c i p i e n t ap p l t c a t i o n s ac c e p t e d th i s r e p o r t i n g p e r i o d . • - / • > - - ,- " " ' " ' ' . ' » ,: '; ' " * ' / '- * ' - " " ' ' f > i y - :' : \ ' : :' * ' * "': : -' • 'y / y / , ; / 0, ' v " 7 ' * N_ " .. . . "/ ' • ; ' ' • " . ' ' ' • 1 r ^' P a g e 1 o f 2 OG C 02 5 (r e v . 10 / 1 9 / 0 9 ) Li s t Na m e s o f Cl i e n t s Se r v e d th i s Mo n t h (I f Ap p l i c a b l e ) : Pr o g r a m Pr o b l e m s En c o u n t e r e d th i s Mo n t h : Is T e c h n i c a l A s s i s t a n c e N e e d e d ? If Y e s , P l e a s e Ex p l a i n : C o m m e n t s : j j ^ g ^ ^ A u t h o r i z e d P e r s o n n e l (P r i n t N a m e & Ti t l e ) A u t h o r i z e d S i g n a t u r e D a t e P a g e 2 o f 2 OG C 0 2 5 ( r e v . 10 / 1 9 / 0 9 ) ATTACHMENT H Contracts and Grants Unit Stamp Fiscal Unit Stamp \ {FOR !WA PURPOSES) FY 2014-15 "V *;;/sS\"',?J -\_\;:;•\-'WlfAWil--DAbE;p6UNTY./^\'-^;r\I1*,*/V. ::"'»-'"'''v VOFFICEORM/W^^^v',\h^, ^pq&t «v ^e^penditure^'''" »•'-<,;.!j.MIAMI-DADE A^e^^!NOTe:^^;^r Xllocati'^ ^^^^Ad^ss^i^^.Sn&ct^i&n^l fte^lH&rA^d^S^i^.AgfeemeHf^^10/1/2014-9/30/2015 O'rdfhanciei"N'uififcfen^f'.?{14-125,14-127,14-132 Program"'fiamei^y.Vf:!'P^^il^^iM^M December 16,2014 -:Vvl^p;-^:-f"-.-1/^.":S'17-i^l"7iiC^Hr^y^ppPp^^^:^V'^S^^-^--*'"e lto"^^''•*'Approved Budget Amount — Actual expenses from Oct,1,2014 through Sep,30,2015 S;6io^i'o(ftT&Sval'ifjfipun%: Di£e£^co*^:•x --.- " (Please go to Page 2,over) Revised 10/1/2014 iNDIRECf-GQS^ TOTALS: AUTHOR12WTION Actual expenses from Oct 1,2014 through Sep.30,2015 »a »^ Closeout /Final Amount OMB UseOnly (Do not writeInthiscolumn) I hereby certifythat this expensereportsubmittedbytheundersignedconstitutes wpproved budget expenses during theperiodlisted nbove,and (bat noexpensesforwhich rctiabursement isrequestedhasbeenorwillbe reimbursed byotherfundingsources. Executive Diroctor/AgencyDesignee Print Name Print Title County/Department Use Only CO.NOTE: CO.APPROVED BY: DATE: FISCAL PREPARED BY: DATE: FISCAL APPROVED BY: DATE: Executive Director/AgencyDesigneeSignature 12/16/2014 Dnto INVOICE P. VENDOR #: AMOUNT TO PAY; SUPPORTING DOCUMENTATION FOR THIS PAYMENT ON FILE WITH DEPARTMENT Revised 10/1/2014 ATTACHMENT PROVIDER'S DISCLOSURE OF SUBCONTRACTORS AND SUPPLIERS (Ordinance 97-104) Name of Organization:U^t^^hUi^Address:k&O c(V)^f D^Vg, REQUIRED LISTING OF SUBCONTRACTORS ON COUNTY CONTRACT In compliance with Miami-DadeCountyOrdinance 97-104,the Community Based Organization must submit the listoffirst their subcontractors or sub-consultants who will performanypartof the Scope of Services Work,ifthis Agreement isfor $10.0,000 or more. The Community Based Organization must complete thisinformation.IftheCommunityBased Organization will notutilize subcontractors,thentheCommunity Based Organizationmust state "No subcontractors will be used";do not state "N/A", Name of Subcontractor or Sub-consultant Address City and State REQUIRED LIST OF SUPPLIERS ON COUNTY CONTRACT Incompliance with Miami-DadeCountyOrdinance97-104,the Community Based Organization mustsubmitalistof suppliers who will supplymaterialsforthe Scope ofServicestothe CommunityBasedOrganization,ifthisContract Agreement is $100,000 ormore. The Community Based Organization must fill outthis information.If the Community Based Organization will not use suppliers,the Community BasedOrganizationmuststate "No suppliers will be used",do not state "N/A". Name of Supplier ADDRESS City and State jq//)./jSp &^f>pl/eVs Will he Utetf I hereby certify that the foregoing information is true^eoffecfand complete. Signature of Authorized Representative: Title:Ci/^fj L/#rtJ<ff&'Date ___ FirmU^PJ^jO^,j<t/*AW Mi.IdJo.SJ-£QOW3/ Teleohone:^)^Abtf^ttfrFsKftXT6fr faV^E-mail: Page 1 of 1 <5A^>^h^fr-PSDtJhJ"0rf%A/i (USESERVICEPROVIDER'S LETTERHEAD) ATTACHMENT J AUTHORIZED SIGNATURE FORM DATE: This form certifies thenames,titlesandsignaturesof individuals authorized bythe Provider tosign contracts,checks,budget revisions,paymentrequests,andotherrequeststhatmayberequestedbythe Office ofManagementand Budget-Grants Coordination (OMB-GC)for disbursement of funds. Attached hereto and incorporated herein isacertifiedcopyofadulyauthorizedand executed resolution passed bytheProvider'sBoard that providesforthisauthorization,These signature authorizationsare retainedbythe OMB-GC forauditing purposes.ShouldtheProviderdesireto change the information on thisdocument,acertifiedandauthorizedand executed Resolutiondescribingthedesired changes should be submitted to the OMB-GC. NAME fplease type)TITLE (please type)SIGNATURE Prime Contracts and Subcontracts II. HI. IV.Payment Requests DATE:1in 11 ^ South'Miami THE CITY OF PLEASANT LIVING • AUTHORIZED SIGNATURE FORM ATTACHMENT J Thisform certifies the names,titles and signatures of individuals authorized by the Provider to sign contracts, checks,budget revisions,payment requests,and other requests that may be requested by the Office of Grants Coordination (OGC)for disbursement of funds.Attached hereto and incorporated hereinisa certified copy of aduly authorized and executed resolution passedby the Provider'sBoard that provides for this authorization. These signature authorizations are retained by the Office of GrantsCoordinationfor auditing purposes. Should the Provider desire to change the information on this document,a certified and authorized and executed Resolution describing the desired changes should be submitted to the OGC. NAME (please type) I.Prime Contracts and Subcontracts Steven Alexander Alfredo Riverol II.Checks (List amount limits) Steven Alexander Alfredo Riverol IH.Budget Revision Requests Steven Alexander Alfredo Riverol IV.Payment Requests Steven Alexander Alfredo Riverol TITLE (please type) City Manager Chief Financial Officer City Manager Chief Financial Officer City Manager Chief Financial Officer City Manager Chief Financial Officer SIGNATURE CityofSouthMiamii6130SunsetDriveiSouthMiami,FL 33143-5093 305.663.6338 isouthmiamifl.gov