Res No 111-15-14450RESOLUTION NO.111-15-14450
A Resolution authorizing the City Manager to execute a fiscal year 2015
grant agreement with Miami-Dade County for the South Miami Senior
Meals grant.
WHEREAS,the Mayor andCity Commission desireto accept the grant from Miami-
Dade County byand through its Office of Grants Coordination;and
WHEREAS,the Agreement will provide funding for the Senior Meals Program's
services;and
WHEREAS,the City Manager is authorized to execute the grant agreement inan amount
of $18,400;and
2015.
WHEREAS,thegrantperiodbeginsonOctober1,2014andendson September 30,
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT:
Section 1:TheCityManagerisherebyauthorizedtoexecutethegrantagreementwith
Miami-Dade CountyOfficeofGrants Coordination fortheSouthMiamiSeniorMealsprogram
inthe amount of $18,400.Thegrant agreement isattachedtothis resolution.
Section2:Thisresolutionshallbeeffectiveimmediatelyaftertheadoptionhereof.
PASSED AND ADOPTED this 14tfriay of July _,2015.
APPROVED:.
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Welsh:
5-0
Yea
Yea
Yea
Yea
Yea
CITY CLERK
READ AND APPROVED AS TO FORM
LANGUAGE,LEGALITY AND
EXECUTIO^TDHEREC
South*Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
From:
Date:
The Honorable Mayor&Members of the City Commission
Steven Alexander,City Manager
July14,2015 Agenda ItemNo.J_
Subject:
Background:
Grantor:
Grant Amount:
Grant Period:
Attachments:
Aresolutionauthorizing the CityManager to execute a fiscal year
2015 grant agreement withMiami-Dade County,Officeof
ManagementandBudget,Grants Coordination for the South Miami
Senior Meals grant in the amount of $18,400.
Miami-Dade CountybyandthroughitsOfficeofGrants Coordination
awarded the CityofSouth Miami $18,400 to fund the South Miami
Senior Meals Program.Thegrantperiodbeginson October I,2014
andendson September 30,2015.
TheCityofSouth Miami will beallocating the funds to help support
theCity'sSenior Meals Programby paying fortwo(2)pre-packaged
mealstoresidentsattheHUDSenior Center every Friday for52
weeks,for a maximum of 7,049 meals.Based on the current
contract,each meal will cost $2.61.
ThecontractisretroactiveandtheCity will reimburse any payments
accruedfrom October I,2014 todateandthrough September 30,
2015.
It should benoted,theattachedcontractwith Montoya Holdings,the
firm that providesthe senior meals,has aSchreiber's error;the
contract executiondateshouldbe October I,2014 (not October I,
2015).
Miami-Dade County Office of Grants Coordination (Formerly Known
As Department of Human Services)-Local Granting Agency
$18,400
October 1,2014 through September 30,2015
Miami-Dade County FY 2015 Contractforthe Senior Meals Program
(15-SMIA-CB)
Montoya Holdings Contractforthe Senior Meals Program -Second
Renewal (October I,2014 -September 30,2015)
WEEKEND DELIVERY OF SENIOR MEAL PROGRAM
CONTRACT RENEWAL
THIS AGREEMENT made and entered into this j£day ofOctober.201 J,by and between the City of
South Miami,a Florida municipal Corporation (hereinafter referred^as "City")and Montoya Holdings,Inc.,
(hereinafter referred to as "Cozitractor^.
WITNESSETH:
WHEREAS,theCity solicited bids,pursuant toan Invitation to Quote forWeekendDeliveryofaSenior
Meal Program;and
WHEREAS,the City,after conyfeting a competitive"bidding^prb^ess,passed and adopted Resolution
No.63-13-13881 authorising;the City toihter'intb a weekend deiive^seriiorrneal service agreement with
Montoya Holdings,-Inc.;and
WHEREAS,theCity,at die discretipri oftheCity Manager and pursuant tothe service agreement
termsand conditions,haschosentorenewthis agreement for;ahadditional one(1)yearperiodthrough
Siepteml?er 30,2015.
$OW,THEREFORE,theCityandthe Contractor*each throughftefcauthdrized representative/official,
agree 3s follows:
1.Theigitj^aiid the Contractor upon execution ofthisacknowledgement desiieto extendthe
existing Serried Agreemeitf between the^City and Contractor for Weekend Delivery ofa Senior Meal
Program,underthe same terms and conpions,untilitsnew expiration date of September 30,2015.
"City Manager
^E*JDOR:Montoya.Holdings,Infe ^
rir-uff^r;,'^~—i.%\&$--•-•••-^•-"(type riamne aridWe of signato^above)
A«ill»Afi*»ifc
w
SUBMITTEDTO:GtyClerk
ADDRESS:^attft^Qrjfe-.^-/V'^:-•^y^":^,'"^;!
CITY/STATE:^1^^0^33143^:.^-;-..-.j;':..::
PHONE;.-SS^^^^SilS^lI^^SCS
PROJECT;CateringWeekendMealsforSenior
ADDRESS:J^701W6^Ave,.J^
cmr/STAtEl^gyS
PATE:f/jB^UarylP/aSl?"
E-MAIL~At»ck@>otfthnttarntfl.&ov^
DUEDATE:'YrM&y,rftfcrtlWy2%r2013fit10:00AM MANDATOR?PftE-QUOTEMEETING.*
r.f£fi
QUOTESUBMISSIONREQUIREMENT*
AllbiddersmustattendMandatoryPre-quoteMeeting{IfApplicable)tosubmitaqvote.Quotesiubm((tedafterK):00AWonthedue
datewillnoibeAcceptedunlessotherwisespocMedInthequotedocumentofatimechange.Allquoteswillbesubmitted
totheCityClerksOfficeInasealedenvelope;Thelabelontheenvelopeueedstoreadasfollows:
CityofSouthMiami'*
AttnCityClericMaffaM,Menendax,CMC
Sl30SunfetDHv*
SouthMitrr^R.33M3
ProjectName;CateringWeekendMealsfor.Seniors
AWhJeirlbWndforrrisfefllOOMPtETEOBYlilDDER;{EXHIBITlj
INSURANCEREQUIREMENTS!
TheCUy^iniurBncerequirementsarcMtoched(Enhlblt2).Asaconditionofawird;the-iwardedvendormOstprovidea
certificateofInsurancenaihmgthedlyas.additionalInsured.
SCOPIOPWORK;DESCWWONf^OBElCOMPliTEDBYCITV):
^"-v;-,^;.J.^!k JjTfii3urp«eof>ljifCtIstosolicitquotesfromquaniledc^^rJr^iti^^diSeglnnlncWterch2013toSeptember**,2bis,
-'ftodtyofSwthMiamiParksan(JRerreAtlcriSertorp/^prepackagedmeatstojlxtyrthree{63)
•jij?|^trfti%tthaHUDSeniorCentereveryFriday.Theprogramj£\Uprovidel&meaisperweek{onemeatforSaturdayaridSunday)
?!fo^"p«f^t^fminthepro^ram.Into^l,theprogramvtfUprBvttDlTOmcabto'
W^f'^/«'49««e«Mjwh^e*totalsS^fwraeifsduring^contractperiod-TotalBude^-.$18/400.00:
•}j$tfft$B$$^^contract
1TJfit«pnjra«willbeeffectivefrojnWlarch.l,apiauntilSeptemberlb,MIS.fSeee^lhft'*7.ServiceAgreement!
':lAtthadiscretionoftheSouthWiarnlCityManager,thecontra*mayheetttemledfortwo,one-yearoptiori$-tQ-rcnflw.
rj.i?u:.iw'...'Tl,rj)(nyi«rrj^j"L>.i.<.w...•ji„.n..!uL-,•iJU4.1li^JlMJ.Vtiii-LJSpTi
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FirmName:
Address:-j--,-,-r-n-r—-•-——~-•"--
,..^.vilgSKS^__"TMEWCUTlBW^Tmjr^XOW^tUrlEST^
AtfWOMUD«PK$OTTATlVeSHAltceOJEBWEPfiOPOJALNO^E3PO«3«Vl.THIOTY«WY,NOVWVtt,KITSS^OiSXRWON/ACCEPTANYPRO«»AlTHATINOUOttANtXGOUtCbDtXVMCNTWJfflCft
I^WJUqCAU*B«UTHEI«ttQSEFlTO7HS^ISFCHTHEIOWKTANOMr^ROTOrUlVfPRltfcTKEOTyftSE
70tMrfWWlCONSIOEHfOTHEBESTTOSERUITHEaTTSfWCRIST.
^Wi**^1'„£••-£i•„«C-j).-,'k&'•^4^Mv.~^^
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IndividualMeat*
Price,MeatsperWeekiMealsper
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TotalCostperj
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I
-IS
1
•H
Carlos Gimenez,Mayor
May 13,2015
Office of Management and Budget
Grants Coordination
111NW I61 Street
""••Miami,?L 33328
T 305-375-4742 F 305-375-4454
Ms,Jennifer Korth
Grants &Sustainable Initiatives Administrator
Cityof South Miami
6130 Sunset Drive
Miami,FL 33143
Re;Execution of FY 2014-2015 General Revenue Contract
Dear Ms.Korth;
Thisletter accompanies the contract foryour agency's General Revenue supported project(s)
forFY 2014-2015.Please return three (3)originals of the contract,ensure that the affidavits on
each of the originals have been completed,and that the person designated byyour Board to
sign on behalf of your agency executes the agreements.
We are asking that you return the signed agreements to our officewithin seven (7)days from
the date ofthis letter so that we may expedite the processing of those documents.You also
have the optionto include with the contract package anoriginal signed letter requesting an
advance payment of25%ofyour agency's award,intended tooffsetanypotential cash flow
problems,that payment request will be processed afterthefinal execution of the agreements by
the Mayororhis designee.
Please contact your assigned contracts officerby telephone orbye-mailifyouhaveany
questions regarding the final processing ofyour agency's agreement or the advance payment
request
Sincerely,
Daniel T.Wall
Assistant Director
i)
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15-SMIA-CB
FY 2014-15 County General Funds
Ordinances #14-125,#14-127 AND #14-132
AGREEMENT
<2?davof,O^4
Page 1of28
This Agreement made and entered into as of this ^I'day of,\A^V^,by and
between Miami-Dade County,apolitical subdivision of the State of Florida (hereinafter referred
to as "County"),havingits principal office at 111 N.W.1st Street,22nd Floor,Miami,Florida
33128 and Cityof South Miami,a municipality existing within Miami-Dade under the laws of the
State of Florida,having its principal office at 6130 Sunset Drive,South Miami,Florida 33143
(hereinafter referred to as "Provider"),states conditions and covenants for the rendering of
human and social services (hereinafter referred to as "Services")for the County.
WHEREAS,the Provider provides or will develop services of value to the County and
has demonstrated an ability or desire to provide these services;and
WHEREAS,the County is desirous of assisting the Provider in providing those services
and the Provider is desirous of providing such services;and
WHEREAS,the County has appropriated grant funds for the proposed services;
NOW,THEREFORE,in consideration of the mutual covenants and agreements herein
contained,the parties hereto agree as follows:
ARTICLE 1.DEFINITIONS
The following words and expressionsused in this Agreement shall be construed as follows,
except when itis clear from the context that another meaning is intended:
a)The words "Agreement""Contract"or "Contract Documents"shall mean collectively
these terms and conditions,the Scope of Services (Attachment A)and the Budget
Documents (Attachment B)and all other attachments hereto,as well as all amendments
or budget revisions issued hereto.
b)The words "Contract Manager"shall mean Miami-Dade County's Director of the Office
of Management and Budget ("OMB-GC")or the Director's designee,or the duly
authorized representative designated to manage the Contract.
c)The word "Days"shall mean Calendar Days,unless otherwise specifically noted.
d)The word "Deliverables"shall mean all documentation and any items of any nature
submitted by the Provider to the County's Contract Manager for review and approval
pursuant to the terms of this Agreement.
e)The words "directed","required","permitted","ordered","designated","selected",
"prescribed"or words oflike import to mean respectively,the direction,requirement,
permission,order,designation,selection or prescription of the County's Contract
Manager;and similarly the words "approved",acceptable","satisfactory","equal",
"necessary",or words oflike import to mean respectively,approved by,or acceptable or
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15-SMIA-CB
satisfactory to,equal or necessary inthe sole discretion of the County's Contract
Manager.
f)The words "EffectiveTerm"shall mean the date onwhichthis Agreement iseffective,
including start date and end date.
g)Thewords"ExtraWork"or"Change Order"or "Additional Work"shallmeanresultingin
additions or deletions ormodificationsto the amount,typeor value ofthe Work and
Services asrequiredinthisAgreement,asdirectedand/orapprovedbytheCounty.
h)"HIPAA"means Health Insurance PortabilityandAccountabilityActof 1996.
i)Thewords"ScopeofServices"shallmeanthedocument appended hereto as
Attachment A,which details theworktobeperformedbytheProvider.
j)Theword "subcontractor"or"subconsultant"shallmeanany person,entity,firm or
corporation,other than the employees oftheProvider,who furnishes services,labor
and/ormaterials,inconnection with the Work,whether directly or indirectly,onbehalf
and/or underthedirectionoftheProviderand whether ornotin privity of Agreement with
the Provider.
k)Thewords "Work","Services","Program",or "Project"shallmean all mattersandthings
requiredtobedonebytheProviderin accordance withtheprovisionsofthisAgreement.
I)Theword "review"shallmeaninspectionoforiginal documentation andretentionof
copiesofsuch documents associated with theadministrative,fiscal,andprogrammatic
functionsoftheprogram(s)supportedby Miami-Dade CountyGeneralFunds.
m)The term "administrative budget"shall refer to costs that are nottiedto the direct
provision ofservicesfundedunderthisagreement.Thesecostsmay include:1)the
portion of payroll ofProvider'ssalariedadministrativepersonneland compensation of
Provider's subcontracted administrative personnel (i.e.,executive directors,agency
heads,management andbusinessconsultants,information technology (IT)consultants,
clerical orother administrative personnel),payment forthe administrative (non-program)
portion oftheirduties;2)overheadcostsnotrelatedtothedirect provision of services
(i.e.,administrative office spaceandrelatedmaintenance,utilities,andsupplies,
insurance,advertising,marketing and fundraising costs,stafftraining,accountingand
tax preparation services,and audit fees).
n)Theterm"arm'slengthtransaction"shallrefertoanytransactioninwhichthebuyersand
sellers ofa product act independently and have no relationship to each other to ensure
that both parties in the transaction are actingin their own self-interest and are not
subject toany pressure or duress fromthe other party.
o)Theterm"relatedpartytransaction"shallrefertoa business dealor arrangement
between two parties who are joinedbya special relationship (family member orrelative,
stockholder,related corporation)priorto the deal.
p)Theterm"programincome"shallrefertothe income receivedby the Providerdirectly
Page 2of 28
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fromtheactivitiesfundedunderthis agreement,or generated as aresultofthe use of
the County's General Fund award.
ARTICLE 2.AMOUNT PAYABLE
Subjectto available funds,the maximum amount payable forservicesrendered under this
contract shall not exceed:
Elderly Services -South Miami Senior Meals$18,400
The Afterschool House (Tutoring)$24,098
Both parties agree thatshould,intheCounty'ssole discretion,available County funding be
reduced,theamountpayableunderthisContractmaybe proportionately reducedatthesole
discretion and option of the County.
All services undertaken by the ProviderbeforetheCounty'sexecutionofthisContractshallbe
at the Provider's risk and expense.
Both parties agree thatthisisatwelvemonthcontracteffectiveasofOctober1,2014through
September 30,2015.Both partiesexpresslyacknowledge availability of funding underthis
contract is at the County's sole discretion.
It istheongoingresponsibilityoftheProvidertomaintainsufficientfinancial resources tomeet
the expenses incurredduring the period between theprovisionof services and paymentbythe
County.
ARTICLE 3.SCOPE OF SERVICES
The Provider shall render services in accordance with the Scope of Services incorporated
herein and attached hereto as Attachment A.The Scope of Services must clearly indicate the
time frames for the delivery of each ofthe proposed services.
The Provider shall implement the Scope of Services as described in Attachment Aina
manner deemed satisfactory to the County.Anymodificationor amendment to the Scope of
Services shallnot be effective until approved by the County and Provider in writing.
The Provider will not use products or foods containing "pink slime,"as defined in
Resolution 478-12 of the Board of Miami-Dade County Commissioners,infood that is provided
or served pursuant to this agreement.
For congregate and home-delivered meal programs,the Provider agrees to furnish
proof that itis meeting all applicable local,State,and Federal food safety and hygiene
requirements.
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15-SMIA-CB
ARTICLE 4.BUDGET SUMMARY
The Provider agrees that all expenditures or costs shallbe made in accordance with the
Budget,whichis attached hereinandincorporatedhereto as AttachmentB.Pursuant toBoard
ofMiami-DadeCounty Commissioners Resolution 630-13,theProvider will also submita
detailedprojectbudget,and sources and uses statement as Attachment B-1,which shallbe
sufficiently detailedtoshow(i)thetotalprojectcost,(ii)theamountoffundstobeusedfor
administrative and overhead costs,(iii)whether the County funds will be 'gap'funds meaning
thatthey would bethelastremainingfundsneededto ensure funding forthetotalprojectcost,
(iv)any profit tobemadeby the Provider,and(v)theamountoffunds devoted toward the
provision ofthedesiredservicesor activities.The Provider will alsosubmitan agency-wide
budgetasAttachment B-2.The agency-wide budgetshall display all projected agencyrevenues
by funding source(s),including butnot limited tofunds from this Miami-Dade CountyGeneral
Fund Agreement,anyotherMiami-DadeCountyGeneralFund revenues,theprojected
administrative costs across allfunding sources,andthetotal agency revenue forFY 2014-15.
TheProvider will continually discloseany changes in funding -Countyor non-County -through
the submission ofan updated Agency-WideBudgettothe OMB-GC within thirty(30)daysafter
such changes occur.
The Provider may request a budget revisionto amend the budget in Attachment Bnomore than
twiceduring the term ofthis Agreement.A request fora budget revision must be submitted to
OMBno later than thirty(30)days priorto the expirationofthis Agreement.
TheProvidermayshiftfunds between existinglineitemsinAttachment B:1)withouta budget
revision,ifthe change tothelineitem does not exceed fifteen percent (15%);or2)witha budget
revision requested by the Provider's President,Vice President,Executive Director,or other
designated representative as stated on the Authorized Signature Form attached hereto,and
approved bythe OMB,ifthe changes toalineitem exceed fifteen percent (15%).Abudget
revision is also required in order to add new line items.
Inno event shall the budget under this agreement include total administrative costs in excess of
fifteen percent (15%)of each program allocation under this agreement.
ARTICLE 5.EFFECTIVE TERM
Both parties agree that the effective term ofthis Agreement shall commence on October
1,2014 and terminate at the close of business on September 30,2015.
ARTICLE 6.INDEMNIFICATION BY PROVIDER
A.If the Provider is a Government Entity.Government entity shall indemnify and
hold harmless the County and itsofficers,employees,agents and instrumentalities from any
and all liability,losses or damages,including attorneys'fees and costs of defense,which the
County or its officers,employees,agents or instrumentalities may incur as a result of claims,
demands,suits,causes of actions or proceedings of any kind or nature arising out of,relating to
or resulting from the performance ofthis Agreement by the government entity orits employees,
agents,servants,partners,principals or subcontractors.Government entity shall pay all claims
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and losses in connection therewith and shall investigate and defend all claims,suits or actions
ofanykindornaturein the name oftheCounty,where applicable,including appellate
proceedings,andshallpayall costs,judgments,and attorney's fees whichmay issue thereon.
Provided,however,this indemnification shallonlybeto the extent and withinthe limitations of
Section 768.28,Fla.Stat.,subject to the provisions of that Statute,as maybe amended,
whereby the government entityshallnotbeheldliabletopaya personal injury orproperty
damage claimor judgment byapartywhich exceeds the statutory cap forpersonal injury or
property damage claims,liabilities,losses or causes ofactionwhichmay arise asaresultofthe
negligence of the government entity.Provider expressly understands and agrees that any
insurance protection required bythis Agreement or otherwise provided by Provider orself-
insurance shall inno way limit the responsibility to indemnify,keep and save harmless and
defend the County orits officers,employees,agents and instrumentalities as herein provided.
B.All Other Providers.Provider shall indemnify and hold harmless the County
and its officers,employees,agents and instrumentalities from any and all liability,losses or
damages,including attorneys'fees and costs of defense,which the County oritsofficers,
employees,agents or instrumentalities may incur as a result of claims,demands,suits,causes
of actions or proceedings of any kindor nature arising out of,relating toor resulting from the
performance of this Agreement by the Provider orits employees,agents,servants,partners
principals or subcontractors.Provider shall pay all claims and losses in connection therewith
and shall investigate and defend all claims,suits or actions of any kind or nature in the name of
the County,where applicable,including appellate proceedings,and shall pay all costs,
judgments,and attorney's fees which may issue thereon.Provider expressly understands and
agrees that any insurance protection required by this Agreement or otherwise provided by
Provider shall inno way limit the responsibility to indemnify,keep and save harmless and
defend the County or its officers,employees,agents and instrumentalities as herein provided.
C.Term of Indemnification.The provisions of Article 6 shall survive the expiration
or termination of this Contract.
ARTICLE 7.INSURANCE
If the total dollar value ofall County contracts with the Provider exceeds $25,000 then the
following insurance coverage is required:
A.Government Entity.If the Provider is the State of Florida oran agency or
political subdivision of the State as defined by section 768.28,Florida Statutes,the Provider
shallfurnish the County,upon request,writtenverificationof liability protection in accordance
with section 768.28,Florida Statutes.Nothinghereinshallbe construed toextendanyparty's
liability beyond that providedin section 768.28,Florida Statutes.The provider shall also furnish
the County,upon request,writtenverificationof Workers Compensation protection in
accordance with Florida Statutes,Chapter 440.
B.All Other Providers.
1.Minimum Insurance Requirements:Certificates of Insurance.The
Providershall submit toMiami-DadeCounty,c/oOfficeof Management andBudget (OMB),111
N.W.1st Street,22nd Floor,Miami,Florida 33128-1994,original Certificate(s)of Insurance
indicatingthat insurance coverage has been obtained which meets the requirements as outlined
below:
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A.All insurance certificates must list the COUNTY as "CertificateHolder"inthe
following manner:
Miami-Dade County
111 N.W.1st Street,Suite2340
Miami,Florida 33128
B.Worker'sCompensationInsuranceforallemployeesoftheSERVICE
PROVIDER as requiredbyFlorida Statutes,Chapter 440.
C.CommercialGeneral Liability Insurance in anamountnotlessthan$300,000
combinedsingle limit peroccurrencefor bodily injury and property damage.
Miami-Dade County must be shown asanadditional insured with respect to
this coverage.
D.Automobile Liability Insurance coveringallowned,non-owned,and hired vehicles
used in connection withtheWorkprovided under this Agreement,inan amount
not less than$300,000*combinedsingle limit peroccurrencefor bodily injury and
property damage.
*NOTE:For SERVICE PROVIDERS supplying vansormini-buses with seating
capacities offifteen (15)passengers ormore,the limit of liability requiredforAuto
Liabilityis $500,000.
E.Professional Liability Insurance in the name of the SERVICE PROVIDER,when
applicable,in an amount not less than $250,000.
F.All insurance policiesrequired above shallbe issued by companies authorized to
do business under thelawsofthe State of Florida,withthe following
qualifications:
1.The company must be rated no less than "A"as to management,and no
less than "Class VII"as tofinancial strength,according to the latest
editionof Best's Insurance Guide published byA.M.Best Company,
Oldwick,New Jersey,orits equivalent,subject to the approval of the
COUNTY'S Risk Management Division
OR
2.The company must holdavalid Florida Certificate of Authority as shown
in the latest "ListofAll Insurance Companies Authorized or Approved to
Do Business in Florida,"issued by the State of Florida Department of
Financial Services.
G.Compliance with the foregoing requirements shall not relieve the SERVICE
PROVIDER ofitsliability and obligations under this Section or under any other
section of this Agreement.
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H.The COUNTY reserves therighttoinspectthe SERVICE PROVIDER'S original
insurance policiesatanytimeduringthetermofthisAgreement.
I.Applicability ofthis section ofthe Agreement affects SERVICE PROVIDERS
whose combined total award forail services funded under this Agreement
exceed a$25,000threshold.If the SERVICE PROVIDER'S original total
combined award is less than $25,000,but the SERVICEPROVIDER receives
additional funding during thecontract period which makesthetotal combined
award exceed $25,000,then the requirements inthis section shallapply.
J,Failure to Provide Certificates of Insurance.The Contractor shall be
responsibleforassuringthattheinsurance certificates required in conjunction
with this Section remain in force for the duration of the effective term of this
Agreement(October1,2014throughSeptember30,2015).If insurance
certificatesare scheduled toexpireduringtheeffectiveterm,theProvidershall
beresponsiblefor submitting neworrenewedinsurance certificates tothe
County priorto expiration.
Intheeventthatexpiredcertificatesarenotreplacedwithneworrenewed
certificates which cover the effective term,the County may suspend the
Agreement until suchtimeastheneworrenewedcertificatesarereceivedbythe
Countyinthe manner prescribedherein;provided,however,thatthis suspended
period does not exceed thirty (30)calendar days,Thereafter,theCountymay,at
its sole discretion,terminate this Agreement.
ARTICLE 8.PROOF OF LICENSURE AND BACKGROUND SCREENING
A.Licensure.If the Provideris required by the State ofFloridaorMiami-Dade
County oranylaworregulationtobelicensedor certified to provide theservicesoroperatethe
facilities outlinedinthe Scope of Services (AttachmentA),theProvidershallfurnishtothe
Countyacopyofallrequiredcurrentlicensesorcertificates.Examplesofservicesor
operations requiring suchlicensureor certification include butarenot limited to childcare,day
care,nursing homes,and boarding homes.
If the Provider failsto furnish the County withthe licenses or certificates required under
thisSection,the Countyshallnot disburse anyfunds until itisprovidedwith such licenses or
certificates.Failuretoprovide the licenses orcertificateswithinsixty(60)days of execution of
this Agreement mayresultinterminationofthis Agreement at the County'sdiscretion.
B.Background Screening.
Asa requirement ofthiscontract,even ifsuch screening isnot otherwise requiredby
applicablelaw,the ProviderisrequiredtofurnishsatisfactoryLevel2Background Screening
Results for those employees,subcontractors,and volunteers that workwith youths under 18
years of age,persons ages 65 years old and up,persons ofany age that have disabilities,and
victims of domestic violence.
Asa requirement ofthis contract,even if such screening isnot otherwise required by
applicable law,the Provider agrees to conduct pre-employment criminal background screenings
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ofits staff,subcontractors,and volunteers;toupdatethose background checksatleastonce
every five (5)years;.and to maintain documentation of criminal background screeningon file.
Inaddition,the Provider agrees tocomplywithall applicable federal,state andlocal
laws,regulations,ordinances and resolutions regarding background screeningof employees,
volunteers,subcontractors and independent contractors.Provider's failure to comply with any
applicable laws,regulations,ordinancesand resolutions regardingbackground screeningof
employees,volunteers,subcontractors and independent contractors is grounds foramaterial
breach andterminationofthiscontractatthe sole discretionoftheCounty.
TheProvider agrees tocomplywithallapplicablelaws (including butnotlimitedto
Chapters 39,402,409,430,394,408,393,397,943,984,985,1012and435,Florida Statutes,
andSection943.04351,FloridaStatutes,as maybe amended form timetotime),regulations,
ordinances and resolutions,regarding background screening of those whomayworkor
volunteer directlywithorin the vicinity of vulnerable persons,as definedby section 435.02,
Florida Statutes,as maybe amended from time totime.
In the event criminal background screening is required bylaw,the State ofFlorida and/or
the County,the Provider will permitonly employees,volunteers,subcontractors and
independent contractors witha satisfactory nationalcriminal background check through an
appropriate screening agency (i.e.,the Florida Department of Juvenile Justice,Florida
Department ofLaw Enforcement or Federal Bureau of Investigation)toworkor volunteer in
directcontactwithorinthe vicinity ofvulnerablepersons.TheProvidershallalsocomply with
Section 943.059,Florida Statutes,regarding court-ordered sealing ofcriminalhistory records,
and Section 943.0585,Florida Statutes,regarding court-ordered expunctionofcriminalhistory
records,as may be applicable.
The Provider agrees to ensure that employees,volunteers,subcontracted personnel and
independent contractors whoworkwith vulnerable persons satisfactorily complete and pass
Level2 background screening before working or volunteering with vulnerable persons.Provider
shall furnish the County with proof that employees,volunteers,subcontracted personnel and
independent contractors,whoworkwith vulnerable persons,satisfactorily passed Level2
background screening,pursuant to Chapters 435and430,Florida Statutes,as maybe
amended from time to time.
If the Provider fails to furnish to the County proof that an employee,volunteer,
subcontractor or independent contractor's Level 2or other required background screening was
satisfactorily passed and completed priorto that employee,volunteer,subcontractor or
independent contractor workingor volunteering withorin the vicinityofa vulnerable person or
vulnerable persons,the County shall not disburse any further funds and this Contract may be
subject to termination at the sole discretion of the County.
ARTICLE 9.CONFLICT OF INTEREST
A.The Provider agrees to abide by and be governed by the Miami-Dade County Conflictof
Interest and Code of Ethics Ordinance codified at Section 2-11.1 et al.of the Code of Miami-
Dade County,as amended,as well as with section 617.0832,Florida Statutes,regarding
director conflict of interests,which are incorporated herein by reference as iffully set forth
herein,in connection with the Provider's contract obligations hereunder.Additionally,the
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Provider agrees to:
1.Prohibit members of the Provider's board of directors from voting on matters relating to
this Agreement which mayresultintheboardmember directly or indirectly receiving
funds paid by the Provider under this Agreement.
2.Prohibit members of the Provider's board of directors from voting on any matters in which
theyare related to the person orentityseekingabenefitas1)anofficer,director,
partner,of counsel,consultant,employee,fiduciary,beneficiary,or2)a stockholder,
bondholder,debtor,or creditor.
3.Prohibit members of the Provider's board of directors from directly or indirectly receiving
any funds paid bythe County to the Provider under this Agreement.
4.Prohibit employees of the Provider from directly or indirectly receiving any funds paidby
the County to the Provider under this Agreement,with the exception of the employee's
salary and fringe benefits orportionof the employee's salary andfringe benefits included
in Attachment B.
a/lndirectly"for purposes of this section includes payment of funds paidby the
County tothe Provider under this Agreement toan organization inwhich the
employee or board member has a "controlling financial interest,"referring to
ownership,directly or indirectly,to ten (10)percent or more of the outstanding
capital stock in any corporation ora direct or indirect interest of ten (10)percent
or more inafirm,partnership,or other business entity or nonprofit organization.
5.Maintaina written conflictof interest policy that applies tohiring,providing services to
clients,and procuring supplies or equipment.
6.Immediately disclose and justify inwritingto the OMB-GC any business transactions
between the Provider,on one side,and Board members or staff,on another side,as well
as all related-party transactions with shareholders,partners,officers,directors,or
employees of any entity that is doing business with the Provider.
7.lmplement procedures to protect against fraud and co-mingling of funds as regards credit
card purchases,if credit cards are utilizedby the Provider.
8.If the County determines the Provider has breached this section,the Countyshall
suspend payment until the matter has been resolved to the County's satisfaction.
9.The County may request an opinion from the Miami-Dade Commission onEthics and
Public Trust regarding questions arising under this section.
B.No person,includingbutnot limited toany officer,member ofaboardofdirectors,manager,
or supervisor employed by the Provider,who isin the position of authority,and who exercises
any function or responsibilities in connection with this Agreement,has at the time this
Agreement is entered into,or shall have during the termof this Agreement,received anyof the
services funded under this agreement,or direct or instruct any employee under their supervision
to provide such services as described inthis Agreement.Notwithstanding the before mentioned
provision,anyofficer,member ofaboardofdirectors,manager or supervisor employed bythe
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Provider,whoiseligibleto receive anyof the services described herein mayutilize such
services ifheor she can demonstrate thatheor she does nothavedirect supervisory
responsibility over the Provider's employee(s)or service program and that such utilizationis
permissible pursuant to Section 2-111 et al.of the Code ofMiami-DadeCounty.
C.All transactions associated withthis agreement that donot meet the criteria of an Arm's
Length Transaction mustbe immediately disclosed and justifiedinwritingto the OMB-GC.
TheProviderisrequiredtoimmediatelydisclosetothe OMB-GC anyrelatedparty transactions
(for example (butnot limited to),situations such as where theProvider leases office space from
one of the Provider's Board members or employees)that occur throughout the duration ofthis
agreement.
ARTICLE 10.CIVIL RIGHTS
The Provider agrees to abide by Chapter 11A of the Code ofMiami-DadeCounty("County
Code"),as amended,which prohibits discrimination in employment,housing and public
accommodations on the basis of race,creed,religion,color,sex,familial status,marital status,
sexual orientation,pregnancy,age,ancestry,national originor handicap;Title VII of the Civil
Rights Actof 1968,as amended,which prohibits discrimination in employment and public
accommodation;the Age Discrimination Act of 1975,42 U.S.C.§6101,as amended,which
prohibits discrimination in employment because of age;the Rehabilitation Actof 1973,29
U.S.C.§794,as amended,which prohibits discrimination on the basis of disability;the
Americans with Disabilities Act,42 U.S.C.§12101 et seg.,which prohibits discrimination in
employment and public accommodations because ofdisability;the Federal Transit Act,49
U.S.C.§1612,as amended;and the Fair Housing Act,42 U.S.C.§3601 et s^It is expressly
understood that the Provider must submit an affidavit attesting that itis not in violation of the
Acts.If the Provider or any owner,subsidiary,or other firmaffiliatedwithor related to the
Provider is found by the responsible enforcement agency,the Courts or the County to be in
violation of these acts,the County will conduct no further business with the Provider.
Any contract entered into based upon a false affidavitshall be voidable by the County.If the
Provider violates any of the Acts during the termofany contract the Provider has with the.
County,such contract shall be voidable by the County,even if the Provider was notinviolation
at the time it submitted its affidavit.
The Provider agrees that itisin compliance with the Domestic Violence Leave,codified as §
11A-60 et seg.of the Miami-Dade County Code,which requires an employer,whoin the regular
course of business has fifty (50)ormore employees workinginMiami-Dade County for each
workingdayduring each of twenty (20)ormore calendar work weeks toprovide domestic
violence leave to its employees.
Failure to comply with this locallawmaybe grounds forvoidingor terminating this Agreement or
for commencement of debarment proceedings against Provider.
ARTICLE 11.HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT:
Any person orentity that performsor assists Miami-DadeCountywithafunctionor
activity involving the use or disclosure of "individually identifiablehealthinformation (HHi)"
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and/or "Protected Health Information (PHI)"shall comply with the Health Insurance Portability
and Accountability Act (HIPAA)of1996,the Miami-Dade County Privacy Standards
Administrative Order and any other applicable laws regarding confidential information.HIPAA
mandates forprivacy,security and electronic transfer standards include but are notlimitedto:
1.Use of information onlyfor performing services required by the contract or as required
bylaw;
2.Use of appropriate safeguards to prevent non-permitted disclosures;
3.Reporting to Miami-Dade County of any non-permitted use or disclosure;
4.Assurances that any agents and subcontractors agree to the same restrictions and
conditions that apply to the Provider and reasonable assurances that IIHI/PHI will be
held confidential;
5.Making Protected Health Information (PHI)available to the customer;
6.Making PHI available to the client for review and amendment;and incorporating any
amendments requested by the client as may be required bylaw;
7.Making PHI available to Miami-Dade County foran accounting of disclosures;and
8.Making internal practices,books,and records related toPHI available to Miami-Dade
County for compliance audits.
PHI shall maintain its protected status regardless of the form and method of transmission (paper
records and/or electronic transfer of data).The Provider must give its clients written notice ofits
privacy information practices,including specifically,a description of the types of uses and
disclosures that would be made with protected health information.Provider must post,and
distribute upon request to service recipients,a copy of the County's Notice of Privacy Practices.
ARTICLE 12.NOTICE REQUIREMENTS
The Provider agrees tonotify the County of any changes that may affect the County supported
program(s)under this Agreement withinten(10)days from the date of such a change's
occurrence.
Itis also understood and agreed between the parties that any written notice addressed to the
OMB-GC,whichis delivered byU.S.Mail or emailed to the OMB-GC and anywritten notice
addressed to the Provider,whichis delivered byU.S.Mail orby email shall constitute sufficient
notice to either party.
All notices required orpermitted under this Agreement which are delivered byU.S.Mail shallbe
deemed sufficiently served if delivered by Registered orCertified Mail,withreturn receipt
requested;ordeliveredpersonally;ordeliveredviafaxorbyemail.All notices totheCounty
shall be delivered to the following address:
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(1)To the County
Miami-Dade County
Officeof Management and Budget -Grants Coordination
111 NW 1st Street,22nd Floor,Miami,FL 33128
ATTENTION:Daniel T.Wall
Assistant Director
Phone:(305)375-4742
Fax:(305)375-4049
Email:dtw@miamidade.gov
(2)To the Provider
Ms.Jennifer Korth
Grants &Sustainable Initiatives Administrator
Cityof South Miami
6130 Sunset Drive
Miami,FL 33143
Phone:(305)668-2514
Fax:(305)668-7356
Email:JKorth@southmiamifl.gov
Eitherpartymayat any time designate adifferentmailor email address and/or contact person
bygivingwritten notice as provided above to the other party.
ARTICLE 13.AUTONOMY
Both parties agree that this Agreement recognizes the autonomy of the contracting
parties and implies no affiliation between the contracting parties.Itis expressly understood and
intended that the Provider isonlya recipient offunding support and isnotan agent or
instrumentality of the County.Furthermore,the Provider's agents and employees are not
agents or employees of the County.
ARTICLE 14.SURVIVAL
The parties acknowledge that any of the obligations in this agreement,including but not
limitedto Provider's obligation to indemnify the County,will survive the term,termination,and
cancellation hereof.Accordingly,the respective obligations of the Provider under this
agreement,which by nature would continue beyond the termination,cancellation or expiration
thereof,shall survive termination,cancellation or expiration hereof.
ARTICLE 15.BREACH OF AGREEMENT:COUNTY REMEDIES
A.Breach.A breach by the Provider shall have occurred under this Agreement if:
(1)the Provider failsto provide the services outlined in the Scope of Services (Attachment A)or
meet expected performance levels within the effective term of this Agreement;(2)the Provider
ineffectively or improperly uses the County funds allocated under this Agreement;(3)the
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Provider does not furnish the Certificates of Insurance required by this Agreement or as
determinedbytheCounty'sRiskManagement Division;(4)if applicable,the Provider doesnot
furnish uponrequestbythe County proof of licensure/certification or proof of background
screening required bythis Agreement;(5)the Provider fails to submit,orsubmits incorrect or
incomplete,proof of expenditures to support disbursement requestsoradvance funding
disbursements or failsto submit or submits incomplete or incorrect detailed reports of
expendituresor final expenditure reports;(6)the Provider doesnotsubmitorsubmits
incompleteorincorrectrequiredreportsorreportsthatindicatethatexpectedperformance
levels are not being met;(7)the Provider refuses toallow the County access to records or
refuses toallow the Countytomonitor,evaluate andreviewtheProvider'sprogram;(8)the
Provider discriminates under anyofthelawsoutlinedinArticle 10 ofthisAgreement;(9)the
Provider,attempts tomeetitsobligationsunderthisAgreementthroughfraud,
misrepresentation,or material misstatement;(10)the Provider failstocorrectdeficienciesfound
during a monitoring,evaluation,or review within thespecifiedtimeasdescribedin
communicationfrom OMB-GC;(11)theProviderfailsto issue prompt payments tosmall
business subcontractors or follow disputeresolution procedures regardinga disputed payment;
(12)the Provider fails tosubmitthe Certificate ofCorporateStatus,Boardof Directors
requirement,orproofoftax status;and (13)theProviderfailsto fulfill inatimelyandproper
manneranyand all ofits obligations,covenants,agreements,andstipulationsinthis
Agreement.;(14)theProvider fails tomeetanyofthetermsand conditions ofthe Miami-Dade
County Affidavits (Attachment D)ortheState Affidavit (Attachment E);(15)theProvider falsifies
orviolatestheprovisionsoftheDrugFreeWorkplace Affidavit (Attachment D);or(16)the
Provider failsto fulfill inatimely and proper manner anyandallofits obligations,covenants,
agreements,andstipulationsinthisContract.Waiverofbreachofanyprovisionsofthis
Contract shallnot be deemed to be a waiver of any other breach and shallnot be construed to
be a modification of the terms of this Agreement.
B.County Remedies.Ifthe Provider breaches this Agreement,the Countymay pursue anyor
allof the following remedies:
1.The County may terminate this Agreement bygivingwrittennoticeto the
Provider of such termination and specifying the effective date thereof.In the event of
termination,the County may:(a)request the returnofallfinishedor unfinished documents,data
studies,surveys,drawings,maps,models,photographs,reports prepared and secured by the
Providerwith County funds under this Agreement;(b)seek reimbursement ofCountyfunds
allocated to the Provider under this Agreement;(c)terminate or cancel any other contracts
entered into between the County and the Provider.The Provider shallbe responsible forall
direct and indirect costs associated with such termination,including attorney's fees.The County
mayalso,in the County's sole discretion,recapture aproportionate amount offunding if
expected performance levels under this Agreement are not met by Provider in the County's sole
discretion;
2.The County may suspend payment in whole orin part under this
Agreement byprovidingwrittennoticetothe Provider of such suspension and specifyingthe
effective date thereof,at least five(5)days before the effective date of suspension.If payments
are suspended,the County shall specify inwriting the actions that must be taken by the
Provider as condition precedent to resumption of payments and shall specify a reasonable date
for compliance.The County may also suspend any payments in whole orin part under any
other contracts entered into between the County and the Provider.The Provider shall be
responsible forall direct and indirect costs associated with such suspension,including
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attorney'sfees.TheCountymayalso,intheCounty'ssolediscretion,recaptureaproportionate
amountof funding ifexpectedperformancelevelsunderthisAgreementarenotmetbyProvider
in the County's sole discretion;
3.TheCountymay seek enforcementofthisAgreement including butnot
limited to filing anaction in acourtof appropriate jurisdiction.The Provider shallberesponsible
for all directandindirectcosts associated with suchenforcement,including attorney'sfees;
4.TheCountymaydebartheProvider from futureCountycontracting;
5.If,forany reason,theProvidershould attempt to meet itsobligations
underthis Agreement through fraud,misrepresentation,or material misstatement,the County
shall,wheneverpracticableterminatethisAgreementby giving writtennoticetotheproviderof
such termination and specifying the effective datethereofatleast five (5)daysbeforethe
effectivedateof such termination.TheCountymayterminateorcancelanyother contracts
which such individualorentity has withtheCounty.Such individual orentityshallbe
responsible foralldirectandindirect costs associated with such terminationor cancellation,
including attorney's fees.Anyindividualorentitywho attempts to meet its contractual
obligations with the County through fraud,misrepresentation,or material misstatementmaybe
debarred from county contracting foruptofive(5)years;
6.Any other remedy available at lawor equity.
C.Authorization to Terminate Agreement.TheMayorortheMayor's designee is
authorized to terminate this Agreement on behalf of the County.
D.Failures or waivers toinsistonstrict performance ofany covenant,condition,or
provisionofthis Contract by the Countyshallnotbe deemed awaiverofanyrightsor remedies,
norshallitrelieve the Provider fromperformingany subsequent obligations strictlyin
accordance with the termof this Contract.No waiver shallbeeffective unless inwriting and
signed bythe parties.Such waiver shallbelimitedtoprovisionsofthis Contract specifically
referred to therein and shallnot be deemed a waiver ofany other provision.No waiver shall
constitute a continuing waiver unless the writing states otherwise.
E.Damages Sustained.Notwithstanding the above,the Provider shall not be
relievedof liability to the Countyfor damages sustained by the County byvirtueofany breach of
the Agreement,and the County maywithhold any payments to the Provider until such time as
the exact amount of damages due the Countyis determined.The County may also pursue any
remedies available at lawor equity to compensate forany damages sustained by the breach.
The Provider shall be responsible forall direct and indirect costs associated with such action,
including attorney's fees.
ARTICLE 16.TERMINATION BY EITHER PARTY
Both parties agree that this Agreement may be terminated by either party hereto by
written notice to the other party of such intent to terminate at least thirty (30)days priorto the
effective date of such termination.The Mayor or the Mayor's designee is authorized to
terminate this Agreement on the behalf of the County.
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ARTICLE 17.PAYMENT PROCEDURES
The County agrees to pay the Provider for services rendered under this Agreement
based on the payment schedule,the lineitem budget,or both,which are incorporated herein
and attached hereto as Attachment Bfor services provided under the attached Scope of
Services.Payment shall be made in accordance with procedures outlined below and if
applicable,the Sherman S.Winn Prompt Payment Ordinance (Ordinance 94-40).
A.Reimbursement and Advances.The parties agree that this isa cost-basis Agreement
and that the Provider shall be paid through reimbursement payment based on the budget
approved under this Contract (see Attachment B)and when complete and proper
documentation of service delivery and incurred expenses are provided to the County.If the
actual performance levels of the program(s)covered bythis agreement are less than the
expected performance levels,then the County may adjust payments,recapture the funded
award,or seek repayment based on the levelof performance.Upon proper and complete
execution of this Contract (to include proofof insurance),the County may provide the Provider
with twenty-five percent (25%)of the Contract amount in advance.The Provider's request for
this advance payment must be submitted in writing and must specify the reasons and
justifications for such advance payment.It need not be accompanied bya detailed expenditure
report.The County shall have the sole discretion in choosing whether or not to provide any
advance payments and isnot obligated todo so under any circumstances.Advance payments
in excess of 25%of the contract amount may be approved by the Mayoror the OMB-GC
Director as the Mayor's Designee forthis purpose.
B.Monies Owed to the County.The County reserves the right,inits sole discretion,to
reduce payments to the Provider in order to recapture any monies owedto the County.In
accordance with County Administrative Order No.3-29,a Provider that isin arrears to the
County is prohibited from obtaining new County contracts or extensions of contracts until such
time as the arrearage has been paidin full or the County has agreed inwritingtoan approved
re-payment plan.
Additionally,in accordance withMiami-DadeCounty Implementing Order 3-9,Accounts
Receivable Adjustments,if money isowedby the Providerto the County,whether underthis
Contract orforany other purpose,the County reserves the righttoretain such amount from
payment due by County to the Provider under this Contract.Such retained amount shall be
appliedto the amount owedby the ProvidertotheCounty.The Provider shall have nofurther
claimto such retained amount(s)whichshallbe deemed full accord and satisfaction of the
amount due by the CountytotheProviderforthe applicable payment due herein.
C.No Payment of Subcontractors.InnoeventshallCountyfundsbe advanced orpaid
bytheCountydirectlytoany subcontractor hereunder.Payment toapproved subcontractors
shallbe made by the Provider following requirements and limitations as detailed inArticle21of
this Agreement.
D.Requests forPayment.The County agrees topayallbudgetedcosts incurred bythe
ProviderthatareallowableundertheCountyguidelines.Inordertoreceivepaymentfor
allowablecosts,theProvidershallsubmita Monthly SummaryofExpendituresReportanda
Monthly Performance Reportonformsprovidedby the OMB-GC.The OMB-GCmust receive
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the Monthly Summary of Expenditures Reportand the Monthly Performance Reportnolater
thanthe 21st day ofthemonth following themonthinwhich services wereprovided.The
Monthly Summaryof Expenditures Reportshallreflectthe expenses incurredby the Providerfor
themonthinwhich services were rendered and documented inthe Monthly Performance
Report.Upon submission of satisfactory requiredmonthly reports,the OMB-GC shall make
payment.If the Provider isnot meeting its expected expenditure rates,then a corrective action
plan must accompany the Provider's Monthly Summary of Expenditures Report.
The County will not approve payments forin-kindor volunteer services providedby the
Provideronbehalfoftheproject.The OMB-GC shall accept originalsofinvoices,receipts,and
other evidence of indebtedness as proofof expenditures.When original documents cannot be
produced,the Provider must adequately justifytheir absence inwritingandfurnish copies as
proof of the expenditu res.
E.Processing the Request for Payment AftertheOMB-GCstaffreviews and approves
the payment request,the OMB will submit a payment request to the County's Finance
Department.The County's Finance Department will issue payment via Automated Clearing
House (ACH)ormail the check directly to the Provider at the address listedinArticle 12 of this
Agreement,unless otherwise directed by the Provider inwriting.The parties agree that the
processing ofa payment request from date of submission by the Provider shall take a maximum
of forty-five (45)days from receipt ofa complete and accurate payment request,pursuant to the
County's Sherman S.Winn Prompt Payment Ordinance (Ordinance 94-40),Section 2-8.1.4 of
the Code of Miami-Dade County,Administrative Order No.3-19,and the Florida Prompt
Payment Act,if supporting documentation/invoices are properly documented as determined by
the County inits sole discretion.Itis the responsibility of the Provider to maintain sufficient
financial resources to meet the expenses incurred during the period between the provision of
services and payment by the County.
Failure to submit monthly reimbursement requests with supporting documentation ina manner
deemed correct and acceptable by the County,by the 21st day of each month following the
month inwhich the service was delivered,shall be considered a breach ofthis Agreement and
may result in termination of this Agreement.
F.Final Request for Payment Afinal request for payment from the Provider will be
accepted by the OMB-GC uptothirty(30)days after the expiration of this Agreement.If the
Provider failsto comply,all rights to payment shall be forfeited.The request for the final
payment may include accruals of the personnel costs listed in Attachment B,which the Provider
is obligated to pay after the close of the period for services provided within the term of the
Agreement.
G.Closeout Reporting Process/Recapture of Funds.Upon the expiration of this
Contract,the Provider shall submit Closeout Report documents to the OMBno more than thirty
(30)days after the expiration of this Contract.These documents shall include a cumulative
contract year-end summary of the Provider's program performance,the Contract Year-End
Closeout Report,and the Property Inventory Report.If after receipt of these documents,the
OMB-GC determines that the Provider has been paid funds notin accordance with the Contract,
and towhich the Provider isnot entitled,the Provider shall return such funds to the County or
submit appropriate documentation.The County shall have the sole discretion in determining
whether the Provider is entitled to such funds and the County's decision on this matter shall be
binding.Additionally,any unexpended or unallocated funds shall be recaptured by the County.
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ARTICLE 18.PROHIBITED USE OF FUNDS
A.Adverse Actions or Proceeding.TheProvidershallnot utilize Countyfundsto
retain legal counsel forany action or proceeding againstthe County oranyofits
agents,instrumentalities,employees,or officials.The Provider shall not utilize
County funds to provide legal representation,advice,orcounseltoany client in
anyactionorproceedingagainsttheCountyoranyofitsagents,
instrumentalities,employees,orofficials.
B.Religious Purposes.Countyfundsshallnotbe used forreligious purposes.
C.Commingling Funds.TheProvidershallnotcomminglefundsprovidedunder
thisAgreement with fundsreceived from anyother funding sources.The
Provider shall establish a separate account exclusivelyfor receipt ofthefunds
received pursuant to this Agreement.
D.Program Income.TheProvidershallnotuseanyprogramincometocover
expenses otherthanthosebudgetedforpaymentbyprogramincomeunderthis
agreement.TheProvidershalltrack,record,anddiscloseany program income
generated fromthe program(s)funded under this agreement.
ARTICLE 19.REQUIRED DOCUMENTS.RECORDS,REPORTS,AUDITS,MONITORING
AND REVIEW
A.Certificate of Corporate Status.TheProvider must submittothe OMB,within
thirty (30)days from thedateof execution ofthis Agreement,a certificate ofcorporatestatusin
the name of the Provider,which certifies the following:that the Provider is organized under the
lawsof the State ofFlorida;that all fees and penalties have been paid;that the Providers most
recent annualreport has been filed;thatits status isactive;andthattheProviderhasnot filed
Articles of Dissolution.
B.Board of Director Requirements.TheProvidershall ensure thatthe
Provider's BoardofDirectorsis apprised ofthe programmatic,fiscal,and administrative
obligationsunderthis agreement fundedthroughCounty Funds by passage ofa formal
resolutionauthorizing execution ofthis Agreement withtheCounty.A current listofthe
Provider's Board of Directors and officers must be included with the submission.Said resolution
shallataminimumlistthe name(s)ofthe Board's President,Vice President andany other
persons authorizedtoexecutethisAgreementonbehalfof the Provider,andreferencethe
program(s)anddollaramountsintheaward,asmaybe amended.Acopyofthiscorporate
resolution must be submitted to the Countypriorto contract execution.Through the official
minutesofitsBoardmeetings,theProvidermustalsomaintainproofthatit has been sharing
the results ofall County monitoring reports withits Board.
Additionally,the Provider will furnishtheCountywith copies of the minutes of those Board
meetings (where a properly constituted quorum was achieved).In order to meet Boardmeeting
requirements a quorum must be achieved.The Provider will furnish the Countywithacurrent
listingofthe members ofthe agency's Boardthatincludes the titleand contact information,
including home and e-mail addresses for each Board member.
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C.Proof ofTaxStatus.The Provider is required to submit tothe County the
following documentation:(a)The I.R.S.tax exempt status determination letter;(b)the most
recent I.R.S.Form990orI.R.S.Form 990-N;(c)theannua!submissionof I.R.S.Form990or
I.R.S.Form 990-N within (6)months after the Provider's fiscal year end;(d)IRS form 941 -
Quarterly Federal Tax Return Reports within thirty-five (35)daysafterthequarterendsand if
the form 941 reflects a tax liability,proof of payment must be submitted within forty-five (45)
days after the quarter ends.
D.Business Application.The Provider shallbearegisteredvendor with the
County's Department of Procurement Management,for the duration of this Agreement.It isthe
responsibility ofthe Provider to file the appropriate Vendor Application andtoupdatethe
Application file for anychanges for the duration of this Agreement,including any option years.
E.Accounting Records.TheProvidershallkeepaccountingrecords which
conformtoGenerallyAcceptedAccountingPrinciples (GAAP)inthe United States.All such
records will beretainedbytheProviderfornotlessthan five (5)yearsbeyondthetermofthis
Agreement,andshallbemade available for review uponrequest from Countyauthorized
personnel.
F.Financial Audit.IftheProvider has orisrequiredtohaveanannualcertified
public accountant's opinion andrelated financial statements,the Provider agrees to provide
these documentstothe OMB-GC nolaterthanonehundredeighty (180)days following theend
of the Provider'sfiscalyear,for each year duringwhichthis Agreement remains inforceor until
all funds received pursuant tothis Agreement have been so audited,whichever islater.Inthe
event that the documents provided under this section contain deficiencies or other matters of
concern,the Provider shallprovidetotheCountyforreviewadditional documentation to
address the County's concerns.Failureto address concerns pursuant tothis section tothe
County'ssatisfactionshallbeabreachofthiscontract.Whatconstitutesadeficiencyand/or
matter of concern shallbe determined in the County's solediscretion.Failureto address
concerns pursuant tothis section tothe County's satisfaction shallbea breach ofthis contract.
G.Access to Records:Audit The County reserves the right torequirethe
ProvidertosubmittoanauditbyanauditoroftheCounty'schoosingorapproval and toreview
anyindependentauditperformedontheProviderfor reasons ofcompliance with funding
requirements ofany other governmental agency orfinancialinstitution.The Provider shall
provide access toallofitsrecords which relatetothisAgreementatitsplaceof business during
regular business hours.TheProvider agrees toprovidesuch assistance asmaybe necessary
tofacilitatetherevieworauditbytheCountytoensurecompliance with allapplicable
accounting and financial standards.
H.Quarterly Reviews of Expenditures and Records.TheCounty Commission
AuditormayperformquarterlyreviewsofProvider expenditures and records.Subsequent
payments to the provider shall be subject toa satisfactory reviewof Provider records and
expenditures by the County Commission Auditor,includingbutnotlimitedto,reviewof
supporting documentation for expenditures and the existence of sufficient documentation to
support eligible expenditures.The Provider agrees to reimburse theCountyfor ineligible
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expenditures as determined by the County Commission Auditor.
I.Quality Assurance /Recordkeeping.The Provider shall maintain,and shall
require that the Provider's subcontractors and suppliers maintain,complete and accurate
program and fiscal records to substantiate compliance with the requirements set forthin the
Attachment A,Scope of Services,of this Agreement.The Provider and its subcontractors and
suppliers,shall retain such records,and all other documents relevant to the Services furnished
underthis Agreement foraperiodoffive(5)yearsfromtheexpiration date ofthisAgreement.
TheProvider agrees to participate in evaluation studies,quality management activities,
Corrective Action Plan activities,andanalysescarriedoutbyoronbehalfoftheCountyto
evaluate the effectiveness ofclient service(s)orthe appropriateness andqualityof care/service
delivery.Accordingly,the Providershallpermitauthorizedstaffinvolvedinsucheffortstheright
of access to the Provider's premises and records
J.Confidentiality Requirements.TheProvidershall establish andimplement
policiesand procedures that ensure compliance with the following security standards andany
and all applicable State and Federal statutes and regulations for the protection ofconfidential
client records and electronic exchange of confidential information."Confidential"shall be used
inthissectionto describe informationthatisconfidentialunderapplicablelaw.Thepoliciesand
procedures must ensure that:
(1)Thereisacontrolledand secure areaforstoringand maintaining active
confidentialinformation and files,includingbutnotlimitedto medical
records;
(2)Confidential recordsarenotremovedfromtheProvider'spremises,
unless otherwise authorized bylawor upon written consent from the
County;
(3)Accessto confidential information isrestrictedtoauthorizedpersonnelof
the Provider,the County,and/orthe United States Office oftheInspector
General;
(4)Records are not left unattended in areas accessible to unauthorized
individuals;
(5)Access to electronic data iscontrolled;
(6)Written authorization,signed bytheclient,is obtained for release of
copies ofclientrecords and/or information.Original documents must
remain on file at the originating provider site;
(7)An orientation is provided tonewstaff persons,employees,and
volunteers.AH employeesandvolunteersmustsigna confidentiality
pledge,acknowledging their awareness and understanding of
confidentialitylaws,regulations,andpolicies;
(8)Procedures are developed and implemented that address clientchartand
medicalrecord identification,filing methods,storage,retrieval,
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organizationand maintenance,access andsecurity,confidentiality,
retention,release ofinformation,copying,and faxing.
K.Progress Reports.TheProvidershall furnish the OMB-GC with monthly
progress/performance reports in accordance with the activities and goals detailed in
Attachments AandFofthisAgreement.ThereportsshallexplaintheProvider's progress for
themonthand,intheeventthatitsactivitiesare seasonal,mustclearlyindicatewhenspecific
services and related expenditures will occur.The data shouldbequantifiedwhenappropriate.
A corrective action plan must accompany all progress reports that indicate that the Provider is
not meeting its expected service goals or expected performance levels.The final progress
report shall be due no later than thirty(30)days after the expiration or termination ofthis
Agreement.
L.Monitoring:Management Evaluation and Performance Review.The Provider
agrees to permit County authorized personnel tomonitor,review,and evaluate the
program/work which is the subject of this Agreement.The OMB-GC shall monitor fiscal,
administrative,and programmatic compliance withall the terms and conditions of the
Agreement.The OMB-GC will also have the rightto inspect original documentation regarding
administrative,fiscal,and programmatic matters and may retain copies of that documentation
for verification purposes.Documentation includes but isnotlimitedto employee time records
that document work hours spent on direct and indirect duties within the County funded
program(s),and documentation to show consistency and adherence in implementing the County
funded (program(s)in accordance with the lineitem budget and budget justification narrative
pursuant to Attachment "B"of this agreement.The Provider shall permit the OMB-GCto
conduct site visits,client assessment surveys,and other techniques deemed reasonably
necessary to fulfill the monitoring function.A report of the OMB-GC's findings will be delivered
to the Provider and the Provider willrectifyall deficiencies cited within the period oftime
specified in the report.If such deficiencies are not corrected within the specified time frame
noted in the monitoringreport,the County may suspend payments or terminate this Agreement.
The OMB-GC may conduct one or more formal management evaluation and performance
reviews of the Provider.Continuation of this Agreement or future funding is dependent upon
satisfactory monitoringoffollow-up and corrective action,if warranted,bythe Provider.
Provider agrees the County Mayor or Mayor's designee may make unannounced,on-
site visits during normal working hours to the Provider's headquarters and/or any location or site
where the services contracted for are performed.
If the County suspends or stops payment to Provider after advising Provider of concerns arising
from Provider's performance,Provider's management of County-funded orCounty-partially
funded programs,or Provider's compliance with any of the terms ofthis Agreement,and if the
Provider continues to provide services pursuant to this Agreement,the Provider shall do so at
itsownrisk.The Provider understands and agrees that Provider may not be reimbursed ormay
not receive further payments under this Agreement in the event the County suspends or stops
payment to Provider as described in this paragraph.
M.Client Records.The Provider shall maintain a separate individual client filefor
each client/family served,where appropriate.Thisclientfileshall include all pertinent
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information regarding case activity.Ataminimum,the clientfile shall contain referral and intake
information,treatmentplans,and case notes documenting the dates serviceswere provided
andthetypeofservice provided.These client files shallbesubjecttothe audit,monitoring and
inspectionrequirementsunder Article 19,SectionsF,G,H,andMandanyotherrelevant
provisions of this Agreement.
N.Disaster Plan/Continuity of Operations Plan (COOP).TheProvidershall
develop andmaintainanAgency Disaster Plan/COOP.Ataminimum,thePlan will describe
howthe Provider establishes and maintains an effective response to emergencies and
disasters,andmustcomply with any Emergency Management relatedFlorida Statutes
applicable to the Provider.The Disaster Plan/COOP must be submitted to the OMBno later
than thirty (30)daysafterthe execution ofthisagreementandisalsosubjectto review and
approvaloftheCountyinitssole discretion.TheProvider will reviewthePlan annually,reviseit
as needed,and maintain awritten copy onfileat the Provider's site.
O,PublicRecords.PursuanttoSection 119.0701 ofthe Florida Statutes,if
the Provider meetsthe definition of "Contractor"as defined in Section 119.0701 (1)(a),the
Provider shall:
(a)Keepand maintain public recordsthat ordinarily andnecessarily would be
required by the public agency in order toperformthe service;
(b)Provide the publicwith access topublicrecordsonthe same termsand
conditions that the public agency wouldprovide the records and ata cost that
doesnotexceedthecost provided inthischapterorasotherwise provided by
law;
(c)Ensurethat public recordsthatareexemptor confidential andexempt from
public records disclosure requirements arenot disclosed exceptas authorized by
law;and
(d)Meet all requirements for retaining public records andtransfertothe County,
atno County cost,all public records created,received,maintained andor directly
relatedtotheperformanceofthisAgreementthatare in possession ofthe
ProvideruponterminationofthisAgreement.
Upon termination ofthis Agreement,the Provider shall destroyany duplicate
public recordsthatareexemptor confidential andexempt from public records
disclosurerequirements.All recordsstored electronically mustbe provided tothe
County in a format thatis compatible with the information technology systemsof
the County.
Forpurposesofthis Article,the term "public records'"shall mean all documents,
papers,letters,maps,books,tapes,photographs,films,sound recordings,data
processing software,orother material,regardlessofthe physical form,
characteristics,ormeansof transmission,madeor received pursuant to law or
ordinance or in connection with the transaction of official business ofthe County.
Provider's failure to comply with the public records disclosure requirement set
forthin Section 119.0701 of the Florida Statutes shallbea breach ofthis
Agreement.
In theeventthe Provider doesnot comply with the public recordsdisclosure
requirement set forth in Section 119.0701 ofthe Florida Statutes,the County may,atthe
County'ssolediscretion,availitselfofanyoftheremediesforbreach set forthunderthis
Agreementoravailableatlawor equity.
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ARTICLE 20.Auditsand Internal Reviewsbythe Office of Management andBudget,
Office of Miami-Dade County Inspector General,and the Commission
Auditor
The Provider understands thatit may besubjecttoan audit,random or otherwise,bythe
Office ofthe Miami-Dade County Inspector General oran Independent Private Sector Inspector
Generalretainedbythe Office oftheInspectorGeneral,orthe County Commission Auditor.
The Provider may also be subject toan internal review,random or otherwise,by the OMB-GC.
Independent Private Sector Inspector General Reviews.The attention of the Provider is
herebydirectedto the requirementsof Miami-Dade CountyCodeSection2-1076;inthatthe
Office ofthe Miami-Dade County Inspector General (IG)shall havethe authority andpowerto
reviewpast,present and proposed County programs,accounts,records,contracts and
transactions.The IG shallhavethepowertosubpoenawitnesses,administer oathsand require
the productionof records.Uponten(10)days writtennoticetotheProviderfrom IG,theProvider
shallmake all requestedrecordsand documents available tothe IG for inspection and copying.
The IG shallhavethepowerto report and/or recommend tothe Board of County
Commissioners whether a particular project,program,contract or transaction isor was
necessary and,if deemed necessary,whetherthemethodusedfor implementing theprojector
programisorwasefficientboth financially and operationally.Monitoring ofanexistingprojector
programmayincludereportingwhethertheprojectisontime,within budgetandin conformity
withplans,specifications,andapplicablelaw.The IG shallhavethepowerto analyze theneed
for,and reasonableness of,proposed change orders.
TheIGmay,onarandom basis,perform audits onallCounty contracts throughout the
durationof said contract (hereinafter "randomaudits").Thisrandomauditis separate and
distinctfromany other auditbytheCounty.Grantrecipientsareexempt from payingthecostof
the auditwhichis normally %of1%of the total contract amount.
The IG shall have thepowertoretainand coordinate the services ofan independent
private sector inspector general (IPSIG)whomaybe engaged toperformsaid random audits,
as well as audit,investigate,monitor,oversee,inspect,andreview the operations,activities and
performance and procurement process including,butnot limited to,projectdesign,
establishment ofbidspecifications,bidsubmittals,activitiesofthecontractor,itsofficers,agents
and employees,lobbyists,Countystaffand elected officialsin order to ensure compliance with
contract specifications and detect corruption and fraud.
Nothingin this Agreement shall impair any independent rightof the County to conduct
auditor investigative activities.The provisionsofthis section are neither intended norshallthey
be construed to impose any liability on the County by the Providerorthird parties.
ARTICLE 21.SUBCONTRACTORS and ASSIGNMENTS
A.Subcontracts.The parties agree that no assignment or subcontract will be
made orletin connection with this Agreement without the priorwritten approval of the OMB-GC
inits sole discretion,which shall not be unreasonably withheld,and that all subcontractors or
assignees shall be governed byallof the terms and conditions of this Agreement.The Provider
will obtain three quotes forall proposed subcontracts partiallyorfully funded by the County,
valued at $1,000 and above,and maintain documentation ofall three (3)quotes onfile.
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1)If the Provider will cause any part ofthis Agreement tobe performed bya
Subcontractor,the provisions of this Agreement will apply to such
Subcontractor and its officers,agents and employees inall respects as if
it and they were employees of the Provider;and the Provider will not be in
any manner thereby discharged fromits obligations and liabilities
hereunder,but will be liable hereunder for all acts and negligence of the
Subcontractor,itsofficers,agents,and employees,as if they were
employees of the Provider.The services performed by the Subcontractor
will be subject to the provisions hereof as if performed directly by the
Provider.
2)The Provider,before making any subcontract for any portion of the
services,will state inwritingto the County the name of the proposed
Subcontractor,the portion of the Services which the Subcontractor isto
perform,the place of business of such Subcontractor,and such other
information as the County may require.The County will have the rightto
require the Provider not to award any subcontract toa person,firm,or
corporation disapproved by the County inits sole discretion.
3)Before entering into any subcontract hereunder,the Provider will inform
the Subcontractor fully and completely ofall provisions and requirements
ofthis Agreement relating either directly or indirectly to the Services tobe
performed.Such Services performed by such Subcontractor will strictly
comply with the requirements of this Agreement.
4)In order toqualify as a Subcontractor satisfactory to the County inits sole
discretion,in addition to the other requirements herein provided,the
Subcontractor must be prepared toproveto the satisfaction of the County
that it has the necessary,facilities,skill and experience,and ample
financial resources toperform the Services ina satisfactory manner.To
be considered skilled and experienced,the Subcontractor must show to
the satisfaction of the Countyinits sole discretion that it has satisfactorily
performed services of the same general type whichis required tobe
performed under this Agreement.
5)The County shall have the rightto withdraw its consent toa subcontract if
it appears totheCounty that the subcontract will delay,prevent,or
otherwise impair the performance of the Contractor's obligationsunder
this Agreement.AH Subcontractors are required toprotectthe
confidentialityof the County's and County's proprietary andconfidential
information.Providershallfurnishto the County copies ofall
subcontracts between Providerand Subcontractors and suppliers
hereunder.Within each such subcontract,there shall be a clause for the
benefit of the County permitting the County to request completion of
performance by the Subcontractor ofits obligations under the
subcontract,in the event the County finds the Contractor in breach ofits
obligations,theoptiontopaythe Subcontractor directlyforthe
performancebysuch subcontractor.Notwithstanding,theforegoingshall
neither convey nor imply anyobligationor liability onthepartofthe
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County to any subcontractor.
B.If this Agreement involves the expenditure of $100,000 ormorebythe County
andthe Provider intendstouse subcontractors to provide theservices listed in theScopeof
Service (Attachment A)orsupplierstosupplythe materials,the Provider shallprovidethe
names of the subcontractors and suppliers ontheform attached as Attachment I.The Provider
agrees thatit will not change or substitute subcontractors or suppliers from those listedin
AttachmentiwithoutpriorwrittenapprovaloftheCounty.
C.Prompt Payments to Subcontractors.The Provider shallissue prompt
payments to subcontractors that are small businesses (annual gross sales of $750,000 orless
with its principal placeofbusinessin Miami-Dade County)andshallhaveadispute resolution
procedureinplaceto address disputedpayments.PursuanttotheCounty's Sherman S.Winn
Prompt Payment Ordinance (Ordinance 94-40),Section 2-8.1.4of the Code ofMiami-Dade
County,Administrative Order No.3-19,andtheFloridaPrompt Payment Act,payments mustbe
made within thirty(30)days ofreceiptofaproperinvoice.Failureto issue prompt payments to
small business subcontractors or adhere todisputeresolution procedures maybe grounds for
suspension or termination ofthis Agreement or debarment.
ARTICLE 22.PURCHASES
TheProvider will obtain three (3)quotes forall purchases partiallyor fully funded bythe
Countyandvaluedat $1,000 orabove,andmaintaindocumentationofallthree(3)quotes on
file.
ARTICLE 23.LOCAL STATE,AND FEDERAL COMPLIANCE REQUIREMENTS
Provider agrees tocomply,in accordance with applicable professional standards,with
the provisions of any and all applicable Federal,State and the County orders,statutes,
ordinances,rules and regulations whichmay pertain tothe Services required under this
Agreement,including but not limitedto:
a)Miami-DadeCountyFlorida,Department of Business Development Participation
Provisions,as applicable to this Agreement.
b)Miami-Dade County Code,Chapter 11A,Article3.AH Providers and
subcontractors performing work in connection with this Agreement shall provide
equal opportunity for employment and services without regard to race,creed,
religion,color,sex,familial status,marital status,sexual orientation,pregnancy,
age,ancestry,national originor handicap.The aforesaid provision shall include,
but not be limitedto,the following:employment,upgrading,demotion or transfer,
recruitment advertising;layoff or termination;rates of pay or other forms of
compensation;and selection for training,including apprenticeship.The Provider
agrees to post ina conspicuous place available for employees and applicants for
employment,such notices as may be required by the Dade County Equal
Opportunity Board or other authority having jurisdiction.
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c)"Conflicts of Interest"Section 2-11 oftheCodeof Miami-Dade County,and
Ordinance 01-199,as well as the Miami-Dade County False Claims Ordinance.
d)Miami-DadeCounty Code Section10-38"Debarment".
e)Miami-DadeCountyOrdinance 99-5,codifiedat 11A-60 et.seq.Codeof Miami-
Dade Countypertainingtocomplyingwith the County's Domestic Leave
Ordinance.Failuretocomplywiththislocallaw may be grounds forvoidingor
terminating this Agreement orfor commencement of debarment proceedings
against Provider.
f)Part III,Ch.2,Art.1and Ch.11A oftheMiami-DadeCountyCode,andany
payment and performance bond requirements if applicable under the Florida
Statutes and F.A.R.52.222 if applicable.
g)Miami-DadeCountyOrdinance99-152,prohibiting thepresentation,
maintenance,or prosecution of false or fraudulent claims against Miami-Dade
County.
h)Provider shallalso develop and implement awrittenCodeof Business Ethics
and Conduct that will consist ofa training program and an internal control system
that:
1.Are suitable to the size of the Provider and extent of its involvement in
government contracting,
2.Facilitate timely discovery and disclosure of improper conduct in connection with
government contracts,and
3.Ensure corrective measures are promptly instituted and carried out.
Notwithstanding any other provisionofthis Agreement,Provider shall notbe required pursuant
tothis Agreement to take any action or abstain fromtaking any action if such actionor
abstention would,in the good faith determination of the Provider,constitute a violation ofany
lawor regulation towhich Provider is subject,including butnotlimitedtolaws and regulations
requiring that Provider conduct its operations ina safe and sound manner.
ARTICLE 24.MISCELLANEOUS
A.Publicity.Itis understood and agreed between the parties hereto that this
Provider is funded byMiami-DadeCounty.Further,by the acceptance of these funds,the
Provider agrees that events funded by this Agreement shall recognize and adequately reference
the County as a funding source.The Provider shall ensure that allpublicity,public relations,
advertisements and signs recognizes and references the County for the support ofall
contracted activities.This isto include,but is not limited to,all posted signs,pamphlets,wall
plaques,cornerstones,dedications,notices,flyers,brochures,news releases,media packages,
promotions,and stationery.The use of the official County logois permissible for the publicity
purposes stated herein.Provider shall submit sample or mock upof such publicity or materials
to the County for review and approval.The Provider shall ensure that all media representatives,
when inquiring about the activities funded by this contract,are informed that the County isits
funding source.
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B.Governing Law and Venue.This Agreement is made in the State of Florida and
shall be governed according to the laws of the State of Florida.Venue for this Agreement shall
beMiami-DadeCounty,.Florida.
C.Modifications.Any alterations,variations,modifications,extensions,or waivers
of provisions of this Agreement including,but not limited to,amount payable and effective term
shall only be valid when they have been reduced to writing,duly approved and signed by both
partiesandattachedtothe original ofthis Agreement.
The County and Provider mutually agree that modification"of the Scope of Service,
schedule of payments,billing and cash payment procedures,set forth herein and other such
revisions may be made asa written amendment to this Agreement executed by both the parties.
The Mayor orthe Mayor's designeeis authorized tomake modifications to this
Agreement as described herein on behalf ofthe County.
The Office of the Inspector Genera]shall have the power to analyze the need for,and
thereasonablenessof proposed modifications to this Agreement.
D.Counterparts.This Agreement is executed in three (3)counterparts,and each
counterpart shallconstitutean original ofthisAgreement.
E.Headings,Use of Singular and Gender.Paragraph headings are for convenience only
andare not intended to expand or restrict the scope or substance of the provisions of
this Agreement.Wherever used herein,the singular shall include the plural and plural
shall include the singular,and pronouns shall bereadas masculine,feminine,or neuter
as the context requires.
F.Pre-condition to County's Execution ofthis Agreement The Provider acknowledges
that prior tothe County Mayor or Mayor's designee executing this Agreement,the OMB-GC
shall engage in a due diligence effort and review ("the Due Diligence Effort and Review")
which includes but isnot limited to researching background information onthe Provider,
ensuring the Provider is not in non-compliance with other County contracts,and reviewing
the Provider's scope ofservices,budget,affidavits,responses to affidavits and any other
proposed or required attachments to this Agreement.If the County through the OMB-GC in
consultation with the County Mayor or Mayor's designee is concerned regarding findings of
the Due Diligence Effort and Review,the County Mayor or Mayor's designee shall present
findings ofthe Due Diligence Effort and Review to the Board of Miami-Dade County
Commissioners with the County Mayor or Mayor's designee's recommendation asto how
toproceed,andtheBoardof Miami-Dade County Commissionersshallthendirectthe
County Mayor or Mayor's designee whether ornotto execute this Agreement with the
Provider by taking action onthe recommendation.All services undertaken bythe Provider
beforethe County's executionofthisAgreementshallbeattheProvider'sriskand
expense.
G.NoThird Parties.The partiesexpresslyagreetherearenointendedorunintended third
party beneficiaries tothisAgreement.
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H.SovereignImmunity.Nothing in thiscontractshallbeconsideredawaiverof
sovereign immunity.
I.Review of this Agreement Eachpartyhereto represents and warrants that
they have consulted with their own attorney concerning and participated in the drafting ofeach
ofthetermscontainedinthis Agreement.No inference,assumption,or presumption shallbe
drawn from thefactthatonepartyoritsattorneypreparedthisAgreement.Itshallbe
conclusively presumedthateachparty participated inthe preparation and drafting ofthis
Agreement.
J.Totality of Agreement /Severability of Provisions.ThisAgreementand
Attachments,withit recitals onthefirst page of the Agreement and with its attachments as
referenced below contain all the terms and conditions agreed upon by the parties:
Attachment A:Scope of Services
Attachment B:Budget
Attachment C:Collusion Affidavit
Attachment D:Miami-Dade County Affidavits
Attachment D-1:Due Diligence Affidavit
Attachment E:State Public Entities Crime Affidavit
Attachment F:Monthly Payment Request
Attachment G:Monthly Progress Report
Attachment H:Final Year-End Closeout Report
Attachment I:Listof Subcontractors and Suppliers (NOTE:Attachment I mustbecompleted
andincluded with thisAgreementonlyiftheaccompanyingcontractawardtotals
$100,000 or more,)
Attachment J:Authorized Signature Form
No other Agreement,oralor otherwise,regarding the subject matter ofthis Agreement
shallbe deemed to exist orbindanyofthepartieshereto.Ifanyprovisionofthis Agreement is
heldinvalidorvoid,the remainder ofthis Agreement shallnotbe affected thereby ifsuch
remainder would then continue to conform tothe terms and requirements of applicable lawand
ordinance.
SIGNATURES ON THE FOLLOWING PAGE
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IN WITNESSWHEREOF,the parties have executed this Agreement effective as of the contract
date herein above set forth.
CITY OF SOUTI
By:
Nam
Title:
Date
ffyin XTffaandir
Cthj h{ana^
Attest:
^-Authorized Person
Notary Public
Print Name:
Title:
tr
Corporate Seal OR Notary Seal/Stamp:
MIAMI-DADE COUNTY
By:
Name:w
Title:.County Mayoror Mayor's
Designee
Date:">.&h &
HARVEY RUVIN,Clerk
Board of County Commissioners
By:
Print Name:
A**
**
sKa&ttc&TS0*
5 3 s COUNTY :^
Page 28 of 28
ATTACHMENT A(A)
MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET
GRANTS COORDINATION
SCOPE OF SERVICE NARRATIVE
SECTION I:GENERAL INFORMATION
NameofOrganization:CityofSouth Miami,Parks and Recreation Department
Address:6130 Sunset Drive,South Miami,Florida 33143
ProgramContactPerson:JenniferE.Korth.Grantsand Sustainable Initiatives Administrator
Phone Number:305-668-2514 Fax Number:305-663-6345
E-mail Address:ikorth@southmiamifl.gov
Fiscal Contact Person:Alfredo Riverol.CFO
Phone Number:305-663-6343 Fax Number:305-668-7388
E-mail Address:ariverol@southmiamifl.gov
Board President/Chair:N/A
Phone Number:N/A Fax Number:N/A
E-mail Address:N/A
Non-Profit Entity•For-Profit Entity•
Contract Amount:$18,400 Contract Period:October 1.2014 -September 30,2015
SECTION II:PROGRAM NARRATIVE
Descriptive Program Name:
Elderly Services -South Miami Senior Meals
Describe the program goals:
The Senior Meals Program will provide positive social,cultural,educational,and recreational
opportunities for seniors residing in the City of South Miami.In addition,the program will create a
healthy environment for our senior population by encouraging physical activities,and providing
nutritional meals,which will lead to a healthier lifestyle for the targeted population.Services will be
provided to residents at the HUD Senior Center for participants regardless of race,religion,gender,or
family income level that are 60 years and older.
Page 1 of 3
ATTACHMENT A(A)
Describetheprogramand services andhowprogramfunding will beused:
Through our Parks and Recreation Department,the Cityof South Miami will provide prepared meals
to sixtv-nine (69)residents that participate in activities at the HUD Senior Center located in South
Miami,
Identify what Commission District(s)will be served:District7.
Identify the target populationthat will be served (i.e.,children/students,seniors,adults,families,
general population,businesses etc.):Seniors.
Identify thetotal number-of thetargetpopulationserved (if morethanoneservice,defineforeach):
69,
SECTION 111:PROFILE OF SERVICES
Annual workload measures (for each type of service tobeprovidedincluding the number of clients to
be served in the program)[i.e.,3 hours of afterschool care fortwenty-five(25)children ages 5-10,
one home delivered mealfor50 seniors every day (18,250 meals)]:
The Senior Meals Program will provide two (2)pre-packaged meals (cantina-style)to sixty-nine (69)
residents at the HUD Senior Center every Friday.The program will provide approximately 138 meals
per week (69 seniors X2 meals per week)for 52 weeks,for a maximum of 7,049 ($18,400/$2.61 per
meal)meals during the contract period.
Unit Cost (Define the unit(s)of service and detail the unit cost(s)for the service):
$18,400/69 clients =$266.67 per client.
Identify the periodof service deliveryfor program component(s)that WILL NOTbe provided year-
round:N/A.
Total number of unduplicated clients that will be served during the program year is:69.
Total number of clients receiving ongoing services:69.
Total number of new clients will be:10.
Atypical client will be in the program for:0 day(s)12 month(s)0 week(s)0 hour(s)
What is the defined workload measure (meals provided,therapy,tutoring,or after-school care hours,
program completion,employment,etc.):meals provided.
The total number of workload measures that will be provided during the program year:7.049 meals.
Location of Service Site(s)and Hours of Service at each Site:(Listall administrative and program
sites including the physical street address withzip codes,contact information and the hours of
operation for each site):
Page 2 of 3
ATTACHMENT A(A)
The Cityof South .Miami Senior Center is located at 6701 SW 62nd Avenue.South Miami,Florida
33143.The hours of operation are Monday-Friday from 7:00 am -3:00 pm.
The service sitephone number is:(305)663-6319:email:qpough@southmiamifl.gov.
SECTION IV:STATEMENT OF OBJECTIVES:(Define measurable and specific program objectives.
Please quantify andnotetimeframefor completion ofeach objective [i.e.,75%of children attending
afterschool tutoring program will increasetheirreadingscorebya full lettergradeas measured by
pre and post-testing during the contract year]).
•One hundred percent (100%)of the elderly participants that receive weekend meals will satisfy
one of their basic needs.
•Ninety percent (90%)of the elderly participants will gain sufficient nutrition from the meals
provided which will be measured by the type of menu provided.
•Ninety percent 90%of the elderly participants will be satisfied with the services provided which
will be measured by surveys.
BACKGROUND SCREENING INFORMATION
The program(s)isserving"at-risk"population:Yes ...X...No N/A
The minimum age fora client is:60 years.
The maximum age fora client,is:N/A years.
Staffor volunteers workingdirectly with seniors formorethan 10 hours:Yes...X...No....N/A
SECTION V:ORGANIZATIONAL SUPPORT ACTIVITIES
Describe howyour organization will do outreach andpublic awareness ofprogramactivities:
Public announcements will made during televised City Commission meetings,and on the City's Web.
Describe how your organization will complete a self-assessment of its services throughout the
program year (i.e.,clientsatisfaction questionnaires,onlinesurveys,independent organizationaudit
review,etc.):Annual survey.
SECTION VI:CERTIFICATION
I certify that the Scope of Services of the program will becarriedout as described above.I also
understand that I must receive prior formal approval from Miami-Dade County Officeof Management
and Budget—Grants Coordination for any variations from the operations and performance described
above^?"__^--./>^yj
-Signature and Title ofPerson Completing Form Print Name and Title •
Page 3of3
Attachment B(A)
l^^j|P8i^mmm^m$m
5/12/2015
City of South Miami Elderly Services-South Miami Senior Meats
2%imB^to#&W£&
Oct.1,2014-Sep.30,2015
--=--•-»---•----••:-•••n..--••••\-•viii^-:/:;ts.-^iv-i ---v-•.--j TOTAL:l.-V.|:1./TOTAL :
Total Cost to Agency by Revenue Source Total Cost to Agency %of Total
County Federal City/State AH Other Of Each Line Item
For the Budget Period
Percent of Total
Charged to
This Award
This Award
County Funding
All Other
County Funding
Total
Federal Funding
Total
City/State Funding
Total
Other Fundinglymmm^is^MM^Mm^m^Mmm.
Personnel
1.Position -
Fringes -
2.Position -
Fringes -
3.Position -
Fringes -
4.Position -
Fringes -
5.Position -
Fringes -
6.Position -
Fringes -
7.Position -
Fringes -
Travel (describe in narrative)-
Supplies (describe in narrative)-
Equipment (describe In narrative)-
Contractual Services (describe in narrative)18,400 18,400 100%
OtherDirect Costs (describe in narrative)-
Other Direct Costs (describe in narrative)-
OtherDirect Costs (describe in narrative)-
Other Direct Costs (describe in narrative)-
mmmmmmmMmwm^msmm
Personnel
1.Position -
Fringes -
2.Position -
Fringes -
Indirect Costs (describe in narrative)-
Indirect Costs (describe in narrative)-
TOTAL AWARD:18,400 ----
18,400
Requested //W,C/v Approved
I Date
Board^rfcsident/Vice President Name I
Boartf'Presldent /Vice President Signature Date
Fiscal Approval (If needed)
Reviewed By:,Approved By:
OMB Contracts Officer Signature Date OMB Contracts &Grants Administrator Date
Accountant:
Supervisor:
Attachment B1 it)
City of South Miami
Elderly Services -South Miami Senior Meals
Miami-Dade County
October 1,2014-September 30,2015
DIRECT COSTS
Contractual Services
Senior Meals ($18,400):
Beginning October 1,2014 through September 30,2015,the City ofSouth Miami Parksand
Recreation Department staff will distributetwo(2)prepackaged meals(cantina-styie)to
approximately sixty-nine (69)residentsatthe HUD SeniorCenterevery Friday.These meals
will bepreparedbythecateringcompany Montoya Holdings,Inc.at a costof$2.61permeal,In
total,theprogram will provide approximately 138mealstoresidentatthe HUD SeniorCenter
every Friday (onemealforSaturdayandSunday)for52weeks;fora maximum of 7,049 meals
($18,400/$2.61 permeal)duringthe contract period.
TheSeniorSiteManagerandtheRecreationalLeaders I arethestaff persons responsiblefor
theadministrative functions related tothisprogram.Their salaries and all other costs relatedto
the program are covered by the Cityof South Miami.
TOTAL AWARD:$18.400
Page1 of 1
ATTACHMENT A(B)
MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET
GRANTS COORDINATION
SCOPE OF SERVICE NARRATIVE
SECTION I:GENERAL INFORMATION
Name of Organization:Cityof South Miami,Parks &Recreation Department
Address:6130 Sunset Drive,South Miami,Florida 33143
Program Contact Person:Jennifer E,Korth,Grants and Sustainable Initiatives Administrator
Phone Number:305-668-2514 Fax Number:305-663-6345
E-mail Address:ikorth@southmiamifl.gov
Fiscal Contact Person:Alfredo Riverol,CFO
Phone Number:305-663-6343 Fax Number:305-668-7388
E-mail Address:Ariverol@southmiamifl.gov
Board President/Chair:N/A
Phone Number:N/A Fax Number:N/A
E-mail Address:N/A
Non-Profit Entity•For-Profit Entity•
Contract Amount:$24,098 Contract Period:October 1,2014 -September 30,2015
SECTION II:PROGRAM NARRATIVE
Descriptive Program Name:The Afterschool House (Tutoring)
Describe the program goals:
The goal of the Afterschool House (Tutoring)Program isto provide positive social,cultural,
educational,and recreational opportunities for children residing in the City of South Miami.The
program will also create a friendly environment and essential after-school services to participants
regardless of race,religion,gender,family income,and/or ability to pay for children ages 5-13 years.
Describe theprogramand services andhowprogramfunding will beused:
The After-School House Program operates from August -June.Funding will be used to provide
tutoring services which will include reading and math curricula,homework assistance.
Identify what Commission District(s)will be served:District7
Page 1of4
ATTACHMENT A(B)
Identify thetargetpopulationthat will be served (i.e.,children/students,seniors,adults,families,
general population,businesses etc.):Children,ages 5 -13.
Identify thetotalnumberofthetargetpopulationserved (if morethanoneservice,defineforeach):
One hundred (100)children (Thisisacorrection because inyears past the scope and monthly
progress reports for the After School Program included the participants from both the After School
Program andthe Summer Camp Program.The participants from the Summer Camp Program should
notbeincluded because itisnotfunded through thisgrantTheSummerCampissolelyfundedbythe
City of South Miami)
SECTION 111:PROFILE OF SERVICES
Annualworkload measures (for each typeof service tobeprovidedincludingthenumberofclientsto
be served inthe program)[i.e.,3hoursofafterschool care fortwenty-five(25)children ages 5-10,
one home delivered meal for50 seniors every day (18,250 meals)]:
The program takes place 39 weeks throughout the year and one hundred (100)children grades K
through 8th grade will participateinthe program.
Unit Cost (Define the unit(s)of service anddetailtheunit cost(s)forthe service):
The unit cost to serve one hundred participants (100)is $240.98.
Identifytheperiodof service deliveryfor program component(s)that WILL NOTbeprovided year-
round:
Winter Recess (December 23rd -January 3rd),Spring Recess (One week inMarch),Summer Recess
(June through August).
Total number of unduplicated clientsthat will be served during the program year is:100.
Total number of clients receiving ongoing services:100.
Total number of new clients will be:0
Atypicalclient will beintheprogramfor:day(s).month(s)39 week(s)hour(s)
Whatis the defined workload measure (meals provided,therapy,tutoring,or after-school care hours,
program completion,employment,etc.):After-school care hours/tutoring 1.5 hours perday(1hourof
homework,30 minutes reading).
The total number of workload measures that will be providedduring the program year:29,250 hours
of after-school care/tutoring assistance (100 children x 1.5 hours per day x5 days per week x 39
weeks).
Page 2 of 4
ATTACHMENT A (B)
LocationofServiceSite(s)andHoursofServiceateachSite:(List all administrative and program
sites including the physical street address withzip codes,contact information and the hours of
operation for each site):
•The Afterschool House (Tutoring)Program is located at the Gibson-Bethel Community Center,
Murray Park -5800 SW 66th Street,South Miami,Florida 33143.
•Hours of Operation for the Center are Monday -Friday,5:00 am -10:00 pm,Saturday..9:00
am -6:00 pm,and Sunday,10:00 am.-2:00 pm and services will be provided from 2:00 pm -
6:00 pm,Monday -Friday.
•Afterschool House (Tutoring)Program hours of operation:Monday -Friday,2:00pm -6:00pm,
excluding holidays.
The service site phone number is:(305)663-6319:email:gpough@southmiamifl.gov,
SECTION IV:STATEMENT OF OBJECTIVES:(Define measurable and specific program objectives.
Please quantify and note timeframe for completion of each objective [i.e.,75%of children attending
after school tutoring program will increase their reading score byafull letter grade as measured by
pre and post-testing during the contract year]).
•Eighty percent (80%)of the children will increase their reading fluency and comprehension as
measured by various tests.
•Ninety percent (90%)of the students will complete their homework assignments as measured
bv report cards.
•Ninety-five percent (95%)of the children will participate in educational activities as measured
by the participation log.
BACKGROUND SCREENING INFORMATION
The program(s)is serving "at-risk"population:Yes ...X...NoN/A
The minimum age fora client is:_5 years.
The maximum age for a client is:13 years.
Staffor volunteers workingdirectlywithchildrenformore than 10 hours:Yes...X...No ....N/A
SECTION V:ORGANIZATIONAL SUPPORT ACTIVITIES
Describe howyour organization will do outreach andpublic awareness ofprogramactivities:
Public awareness and outreach will be communicated through public announcements during televised
City Commission meetings,City's website,and fivers.
Describe how your organization will complete a self-assessment of its services throughout the
programyear (i.e.,clientsatisfactionquestionnaires,onlinesurveys,independent organizationaudit
review,etc.):Parent Surveys which are conducted oncea year andreport cards whicharecollected
four (4)times a year.
Page 3of4
ATTACHMENT A(B)
SECTION VI:CERTIFICATION
I certify thattheScopeof Services ofthe program will be carried out as described above.I also
understandthat I mustreceive prior formal approval from Miami-Dade County Office ofManagement
and Budget—Grants Coordination for any variations from the operations and performance described
above.
Signature and Title of Persotf^ompleting Form Print Name aria Title ^ecr-e^b/on
Page 4of4
Attachment B(B)
^^^^^^^S^^^SSSS^o^u^^l^^^^wmm&mmM3
5/12/2015
iSl^ffljg^^^•^K^&iaSff^^%iP^BfflgeftR#l^&£i
Cityof South Miami The Afterschool House (Tutoring)Oct.1.2014-Sep.30,2015
I 1 -••II.'=-.:'1 ,'•:III-:.-.•••;••••:1 --.•.:•IV."••-••:.V.--•••..;.TOTAL:.-V.:•./TOTAL
Total Cost to Agency by Revenue Source Total Cost to Agency %of Total
County Federal City/State All Other Of Each Line Item
For the Budget Period
Percent of Total
Charged to
This Award
^^^^^^™^^6^This Award
County Funding
All Other
County Funding
Total
Federal Funding
Total
City/State Funding
Total
Other FundingiOiREe^ejs^^
Personnel
1.Position J.Anderson 8,033 8,033 100%
Fringes -
2.Position E.Codrington 8,033 8,033 100%
Fringes -
3.Position J.Leiseca 8^032 8,032 100%
Fringes -
4.Position -
Fringes -
5.Position -
Fringes -
6.Position -'
Fringes -
7.Position -
Fringes -
Travel (describe in narrative)-
Supplies (describe in narrative)-'
Equipment (describe In narrative)-
Contractual Services (describe In narrative)-
Other Direct Costs (describe in narrative)-
OtherDirect Costs (describe in narrative)-
Other Direct Costs (describe in narrative)-
Other Direct Costs (describe in narrative)-
MM^^^f^^^M^^0^^&^&
Personnel
1.Position -
Fringes -
2.Position -
Fringes -
Indirect Costs (describe in narrative)-
indirect Costs (describe in narrative)-
TOTAL AWARD:24,098 ----
24.098
Requested By:
.Irector /Ageyicy Designee Name
Approved bv:,$frfettjM"oter,£*7 Mo*^
lor /Agency DesignetrSianature Date
Fiscal Approval (if needed)
Reviewed By:.
OMB Contracts Officer Signature Date
Approved By:
OMB Contracts &Grants Administrator
Supervisor:
Attachment B1 &)
City of South Miami
The Afterschool House (Tutoring)
Miami-Dade County
October 1,2014 -September 30,2015
DIRECT COSTS
Personnel:Salaries
Teachers/Instructors ($24,098):
These lineitems represent the salaries of three (3)part-timeinstructors.These instructors will
dedicate 100%of their time to students enrolled in the After-School House Program.These
instructors will providetutoringandhomework assistance forchildren participating inthe
program.Grantfundsarebeingcharged 100%ofthese positions'salariesforthe period of18 -
25weeks,dependingonthehoursworkedper week.AfterCountyfundsareexpended,the
City ofSouth Miami will continuetopayfortheirsalaries until the program is completed.
Thestaffpersonresponsibleforthe administration ofthisprogramisthe Director ofParksand
Recreation andhis salary andall other additional costs (i.e,utilities)are covered by the Cityof
South Miami and participant fees.
TOTAL AWARD:$24.098
Page 1of1
South*Miami
:TH&CITY'OF PLEASANT I IVING
',";%•***.'..
hSS^^^'^W^P^^••*&
.',C£;l?1~y-'„*.>%•TC-%'"«»Vi •.V:»i r•-,.-','\"""'-'-"»
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Capital &Qmmmtf&mmm
FisdA^tEAR2^|ii|l^
Ordinance 24-I*i202:
SOUTttMiAHl,FLORIDA
South11 Miami
THE C17Y OP PLEASANT LIVING
COMMISSION -MANAGER FORM OF GOVERNMENT
LIST OF PRINCIPAL OFFICIALS
ELECTED OFFICIALS
Philip K.Stoddard,Ph.D.
ViceMayor
Walter A.Harris
Commissioner
Gabriel Edmond
CityC
Maria Menendez
Commissioner
Bob Welsh
CHARTERED OFFICIALS
CityManager
Steven Alexander
Commissioner
josh Liebman
City Attorney
Thomas Pepe,Esq.
SoutmMiami
THE CITY Of PLEASANT LIVING
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESKNTBDTO
City of South Miami
Florida
Fortlie FiscalYear Beginning
October 1,2013
Executive Dircclor
The Government FinanceOfficersAssociationof the United States andCanada(GFOA)
presented a Distinguished BudgetPresentation Award to City of South Miami,Florida for
its annual budgetforthe fiscal year beginning October I,2013.In order toreceivethis
award,a governmental unitmust publish abudget document that meetsprogramcriteriaasa
policy document,asanoperations guide,asa financial plan,andasa communications device.
Thisawardisvalidfora period ofoneyearonly.We believeour current budgetcontinuesto
conformtoprogramrequirements,andwearesubmittingittoGFOAtodetermineits
eligibility for another award.
SoutffVliami
THK CITY OF I'll:ASANTLIVING
TABLE OF CONTENTS
CITY MANAGER'S BUDGET MESSAGE ;:i
CONSOLIDATED ITEMS DETAIL BY DEPARTMENTFOR FY 15 xvii
GENERAL FUND SUMMARY ;_xx
GUIDE FOR READERS I
HOWTO USE THIS DOCUMENT 3
ANNUAL BUDGET PROCEDURES ___4
BUDGETING ANDACCOUNTING BASIS 5
BUDGET SCHEDULE _8
FINANCIAL AND BUDGETARY POLICIES ;10
FUND STRUCTURE 20
FUND OVERVIEW 21
FUND EXPENDITURES 23
GOVERNMENT 26
CITY HISTORY 29
COMPREHENSIVE PLANNING .31
CITY OVERVIEW 34
CITY OFSOUTH MIAMI ORGANIZATIONAL CHART 35
POSITIONS BY DEPARTMENT 36
CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN :43
GENERAL FUND BUDGET 53
GENERAL FUND REVENUE PROJECTIONS '54
CITY OFSOUTH MIAMI DEPARTMENTS &DIVISIONS 74
MAYOR AND CITY COMMISSION 75
CITY CLERK'S OFFICE ,78
CITY ATTORNEY'S OFFICE 82
CITY MANAGER'S OFFICE 85
FINANCE DEPARTMENT 89
MANAGEMENT INFORMATION SYSTEMS OFFICE^97
PROCUREMENT DIVISION :103
HUMAN RESOURCE OFFICE •108
BUILDING DEPARTMENT 113
Southr Miami
THECITYOF I'UASAMT LIVING
PLANNING ANDZONING DEPARTMENT 119
CODE ENFORCEMENT DIVISION 125
PUBLIC WORKS DEPARTMENT 130
PUBLIC WORKS OFFICE OF THE DIRECTOR 132
BUILDING MAINTENANCE DIVISION :137
SOLID WASTE DIVISION 142
STREETS &LANDSCAPING DIVISION ,145
MOTOR POOL DIVISION 149
ENGINEERING AND CONSTRUCTION DIVISION 153
POLICE DEPARTMENT 157
PARKS AND RECREATION DEPARTMENT 171
GIBSON-BETHEL COMMUNITY CENTER 193
PARKS LANDSCAPING DIVISION ,198
COMMUNITY POOL 202
NON-DEPARTMENTAL 205
SPECIAL REVENUE FUNDS 207
STORMWATER DRAINTRUSTFUND 208
LOCAL OPTION GAS TAX TRUSTFUND 212
HOMETOWN DISTRICT IMPROVEMENT TRUSTFUND 215
TREE TRUSTFUND 217
PEOPLE'S TRANSPORTATION TAX FUND 219
OTHER FUNDS .222
DEBT SERVICE FUND 223
CAPITALIMPROVEMENTPROGRAMFUND 232
EMERGENCY RESERVE FUND 235
STATE FORFEITURE FUND [236
FEDERAL FORFEITURE FUND ;237
APPENDIX 240
CITYOFSOUTH MIAMI PAY PLAN 241
GLOSSARY '255
f
Soutlf'Miami
T1 IE CITY OF PLEASANTLIVING
PARKS AND RECREATION DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 171
South'Miami
THI:CITY OF PLEASANT LIVING
PARKS &RECREATION ORGANIZATIONAL CHART
~ZX
Director of Parks &Recreation
QuentinPough
Admin.AssistII(PR)
Martina Cortesx
.i Administrative Secretary
%I JoanneCineas
.'.1 Gibson-Bethel Comm.Ctr.
Recreation Supervisor II
Bernard Hannah
Rec,Leader
Albert C./Amy M./
RodR.
•Recreation Supervisor I
,4 "j
£.'Jaime Adams j
:'I Instructor(CC)
_ff--i
I Rec.Leader )
Lynn D./Laquanta J
W.!
•Vj Rec Aide (CC)Summer Rec.Aides
'A.,_..
(CC)<PT)-8
;i»noi««wi«(jmw
Senior Center
*L
Assistant Director (PR)
Vacant
SeniorSiteMgr.(PR)(
tj Ana Larzabal j
|~-ReRecLeader(PR)
(Vacant)
CITY OF SOUTH MIAMI BUDGET FY 2014-2015
JL.
Parks
Landscaping
_Division
I —
Supervisor
sg Douglas Baker
••("'"
;.'{Lead Worker
:h Johnny Ziegler
I
\Malnt.Worker III j
£Alex Lugones I
•:j Maint.Worker IIIjEddyRlvas
I Maint.Worker I
\F.Williams
):\MaintWorker I
)D.Torenzo
172
South"Miami
Tift CITV OF PLEASANT LIVING
PARKS AND RECREATION PROGRAM GUIDE
AQUATIC PROGRAMS
Learn to Swim
Participants aretaught important components of personal safety,personal growth,stroke
development,rescue,and water games/sports at each level ofour swim program.All ofour swim
classesare taught byqualifiedandcaring instructors.
Location Date /Time Cost Ages
MurrayParkAquatic Center Spring 2015 EST $30.00/6-weeks course 5-12
Water Aerobics
Water Aerobics not only helps keep the all important heartand lungs in tip-top condition,butit
also strengthens andtonesyour body.Thewater resistance means that you!ll use farmore
energy than dancing around a studio,but with less strain onyour muscles and joints.Exercising
in water is thereforean ideal wayto rehabilitate injuries,as well as being a safe workoutfor
anyone with a dodgy back or knees.This class is for adults and seniors,all fitness levels.
Location Date /Time Cost Ages
MurrayParkAquatic Center Spring 2015..,EST $30/monthly pass Adults
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 173
Ed's Boot Camp
South'Miami
THECITYOF PtfiASANT UVINC
COMMUNITY PROGRAMS
Ed's BootCamp is South Florida's oldestboot camp provider.These classes are designed to give
youacomplete workout Whether youare trying togetinshape,stayinshapeorimproveyour
athletic performance.Ed's Boot Camp delivers results by targeting specific areas,including hips
glutes,thighs,absandarms.
Location Contact Cost Ages
Community Center Ed de la Torre
(305)613-9920
edsbootcamp@gmail.com
www.edsbootcamp.com
Varies Adults
Free Income Tax Preparation
TheCityofSouth Miami,inpartnershipwiththeDepartmentofTreasury Internal Revenue
Service,isproudtoofferfreetaxpreparationto individuals andseniorswithlowtomoderate
incomes (generally thosewhoearn $55,000 or less),personswith disabilities andthosewho
English issecond language.Certifiedvolunteers,madepossiblebythe Department ofTreasury
InternalRevenue Service,providefree,quality taxpreparationassistanceduringtaxseason
beginningJanuary through April 2015.
Location Date /Time Cost Rule
Community Center Jan.-April 2015
Saturdaysonly
Free Earn $55,000 or less
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 174
jg***"*^
SoutffMiami
Tl It CITY Of l'LD.A!>ANT LIVING
Intro to Computers
This class is designed forthosewhowantto learn computer basics,suchas using a mouse,icons,
start-up menus and much more.Learn how to connect to and explore the World Wide Web
(Internet),and how to find information anywhere in the world from the comfort of your seat
Location Date/Time Cost Ages
Community Center Spring 2015...EST $50,00 Adults
Microsoft Office 2010 Training Courses
Microsoft Office training course is a hands-on,project-oriented class for beginners with a basic
knowledge ofcomputer usage.Students will learn howtocreate impressive,professional-looking
documents,slides,and spreadsheets using Microsoft Word,Microsoft PowerPoint,and
Microsoft Excel.
Location Date /Time Cost Ages
Community Center Spring 2015...EST $50.00 Adults
Martial Arts
Martial Artshavebeenoneofthebesttoolsfor teaching childrenof all agestobecomemore
confident,disciplined and focused -for over 2,000 years!Many kids who learn Karate,Kung-Fu
orTae Kwon Do typically getbetter grades,have a higher self-esteem and have learned how to
defendthemselves -mentallyand physically.
Location Date /Time Cost Ages
Community Center Coming soon...TBA 5-16
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 175
South*1 Miami
the anr ai:pleasant living
Zumba
Zumba Fitnessisaglobal lifestyle brandthatfuses fitness,entertainment andcultureintoan
exhilarating dance-fitness sensation!This class blends upbeat world rhythms with easy-to-follow
choreography,fora total-body workoutthat feels like a celebration.This class is mainly for
adults!
Location Date /Time Cost Ages
Community Center Coming soon...EST $30/monthly pass Adults
SENIOR HAPPENINGS
Senior Center and Programs
TheParksandRecreation Department Senior Center isdesignedforthosewhoaresixtyyears
(60)or older.TheSenior Center offersawidearrayofservicessuchascounselingand support
groups,information andreferral,healthandwellnessactivities,recreational andsocialactivities,
home lunchdelivery,computer classes,trips to the mall,movies,grocery store andmore!
Services include,but not limited to;
ADining Room
Home LunchDeliverybyFriendlyStaff
English forSpeakersof Other Languages (ESOL)
Spanish Classes
Art Classes
Exercise Classes
Computer Classes
SewingandKnitting
Holiday Celebrations
FieldTripsand more
Location Date /Time Cost Ages
Senior Center Ongoing Free 60+
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 176
South'Miami
THE CITYOFPLEASANTLiVlNG
SPECIAL EVENTS
Backpack Giveaway
The annual backpack giveaway offersaone-stop-shopforSouth Miami families toreceivetheir
school supplies andto attain resourcesfor community center activities.The backpacks contain
avarietyofschool supplies and will be given outonafirstcome,firstserved basis until there
arenonelefttogive away.The backpacks will include pencils,pencil pouches,erasers,
highlighters,sharpeners,glue sticks,scissors,rulers,looseleafnotebookpaper,composition
notebooks,andhandsanitizers.Local businessesand individual supporters havejoined the
effortto give everyyouthwhattheyneedto start theschoolyearoffwithsuccess.
Location Date /Time Cost Ages
Community Center TBDinAug.2015
4:00-6:00p
Free 5-16
Safe Streets HaHoween
Trick or treating isoneofthegreat adventures of Halloween and adds to many childhood
memories.Local shops and vendors join Parks and Recreation staff to give local youth a safe
location to obtain funsize treats.South Miami Policecloses Sunset Drive forthis event,creating a
vehicle freehaunted street.Itisfunforthewhole family toenjoy,andbestof all,it's free.
Location Date /Time Cost Ages
Sunset Drive 10/31/14
4:00p-7:00p
Free Youth and adults
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 177
South*1 Miami
THECITYOFPLEASANTLIVING
Turkey Drive
Thanksgiving isthetimeofyearwhencommunitiescome together inthespiritof giving.Warm
upyour Thanksgiving appetitebyparticipatinginthe annual ParksandRecreationTurkeyDrive.
In collaboration withIntervalInternational,eachyearParksandRecreationgivesaway over 100
turkeysandbasketsofdrygoods to in-needSouth Miami residents.TheParksandRecreation
Department will beaccepting donated turkeyspriortothe holiday thisyear that will laterbe
distributed.Families mustpre-register attheGibson-Bethel Community Center toreceive a
turkey.There isa limit ofone turkey foreachrequesting family.
Location Date /Time Cost Ages
Community Center November 20,2014 Free Adults
Holiday Toy Drive
Thanks to the support fromInterval International and individual supporters,theParksand
Recreation Department isabletoprovidetoysforboysand girls ofSouth Miami each holiday
season.Donationsareacceptedup until theevent.Toysare given to all South Miami resident
children.Parents/Guardiansmust present a valid South Miami ID attheevent to receive gifts.
Duringthisevent the community center gymnasium istransformedintoawinter wonderland,
completewiththeNorth Pole's mailbox,holiday music andachancetomeet Santa.Ignite your
holiday imagination duringthisfun family event.
Location Date /Time Cost Ages
Community Center December 17,2014 Free 5-17
Easter Egg Hunt
Each yearover 1000 eggs are spread throughout Murray Park for South Miami's Easter Egg Hunt.
Areas are divided by age categories forthe children's safety.All ofthe plastic eggs are filled with
candy,toysandother Easter goodies.Don'tforgetto bring yourown basket!Cotton candy,
popcorn,light refreshments will be given away.The Easter bunny even makes aguest appearance!
Location Date /Time Cost Ages
Murray Park April2,2015 Free 5-16
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 178
•South^Miami
THECITY OF PLLASAKT LIVING
YOUTH ATHLETICS
Youth Tackle Football &Cheerieading
The City of South Miami offers a competitive youth tackle football and a cheerieading program
forboth boys and girls ages 5 through 14.These futurestars will have an opportunity to learn the
fundamentals of youth tackle football OR cheerieading,sportsmanship and develop social skills.
Practices are held 4 days a week;games are played one weekday evening and Saturday beginning
in August.Cheerieading and Football equipment and uniforms are included.
Location Date /Time Cost Ages
MurrayPark
Palmer Park
May -November 2015
Tuesday -Saturday
Varies
Residents $80
Non Residents $90
5-14
Youth Basketball Program
Through Miami Basketball,the city offers coed youth basketball for boys and girls ages 7-13.
Youth will have an opportunity to develop and improve skills while playing in an organized league.
Participants will learn and practice basketball etiquette,learn rules and basic fundamentals ofthe
game,as well as display values of sportsmanship while having fun.
Location Contact Cost Ages
Community Center Andre Daniels
(786)205-5198
www.miamibasketball.net
andre@miamibasketball.net
Varies U7-U13
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 179
(A).
SoutmMiami
THECITYOF PLEASANT LIVING
Youth Soccer Program
ThroughSouth Miami United F.C.,thecityprovidesayouthrecreationalandtravel soccer
program to our community where childrencanlearn,enjoyand develop in the sport of soccer.
Our programemphasizesthevaluesofsportsmanshipand teamwork.
Location Contact Cost Ages
South Miami Park Robert Maseri Recreational $225 U4-UI2
305 608-3182 Travel $400 U8-UI4
www.smufc.net
ihfo@smufc.net
Youth Tennis Program
ThroughMontanaTennis Academy,thecityprovides children withthefundamentalsofthegame
oftennisandeducational components that develop life skills.
Location Contact Cost Ages
Dante Fascell Park Francisco Montana
(305)666-8680
www.montanatennisacademy.com
montanatennisservices@gmail.com
Varies 7-13
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 180
South1'Miami
THECITYOF PLEASANT LIVING
YOUTH PROGRAMS
Afterschool Program
The Parks and Recreation Department offers an Afterschool program Monday through Friday,
during Miami Dade County's school calendar year.We provide homework assistance,swimming,
fitness,recreational sports,computer time,arts and craft and more!Transportation is included
from schools located in South Miami.
Location Date /Time Cost Ages
Community Center Aug.'I4-June'l5
Mon -Fri
2-6pm
Residents $25/monthly
Non Residents $40/weekly
5-12
One Day Camp
One Day Camps are offered to children ages 5-12.Participants will experience a variety of
activities such asartsand craft,computer lab,sports,field trips,swimming andmore.
Location Date /Time Cost Ages
Community Center Teacher PlanningDays
8am-6pm
Residents$10/day
Non Residents $30/day
5-12
CITY OF SOUTH MIAMI BUDGET FY 2014-2015
South''Miami
THECITYOFPLEASANTLIVING
Winter Camp
We offer 2~weeks,full-day Winter Break Camp programs for children,ages 5-12,during Miami
Dade Public Schools1 winterrecess.The department provides youth with a variety ofstructured
games,computerlab,sports,character-educationexercises,artsandcraftsand field trips.
Location Date /Time Cost Ages
Community Center Dec.22nd-Jan.2nd
Mon -Fri
8am-6pm
Residents $30/weekly
NonResidents$75/weekly
5-12
Spring Camp
We offer full-day SpringBreak Camp programsforchildren,ages 5-12,during Miami Dade Public
Schools1 springbreak.The department providesyouthwithavarietyof structured games,
swimming,sports,character-education exercises,artsandcraftsand field trips.
Location Date /Time Cost Ages
Community Center March 23rd -27th
Mon -Fri
8am-6pm
Residents $30/weekly
Non Residents $75/weekly
5-12
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 182
^assfci
South'Miami
THECITY OF PLEASANT LIVING
Summer Camp
The Department offers a quality,affordable Summer Youth Program,where youngsters find fun,
sports,craft projects,active games,art exploration,fitness and nutrition,reading opportunities,
swimming atthe Murray Park Pool and more.Lunch and snacks are provided.
Location Date /Time Cost Ages
Community Center June 8th -Aug 14th 2015
Mon -Fri
8am-6pm
Residents $30/weekly
NonResidents $75/weekly
5-12
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 183
South*Miami
THl CITYOF PLEASANT LIVING
PARKS AND RECREATION DEPARTMENT
001-2000-572
MISSION
Our mission is toprovidea comprehensive and exceptional recreationandparksexperiencefor
our community and future generations.
PARKS AND RECREATION DEPARTMENT FUNCTION
Planning anddevelopingparksand facilities thatare environmentally sensitive,providediverse
leisure-time opportunities,support thecommunity's vision anddesires,and will maintain their
value over time.Providing high quality,high impact recreation experiencesby organizing,
promoting,anddeliveringprogramsandservicesto our community.Respondingto our
customers needs through trust andcommunication.Promotingcollaborativeeffortswith other
agenciesandbusinesses to helpobtainthevisionof the communityandproviding the qualityof
life forresidents,businesses,andvisitors that makepeoplechooseSouth Miami over other areas.
PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS FOR FY 2014
•In an effort to enhance recruitment of
professional staff,interviews were
conducted to fill the position of
Recreation Supervisor II
(Aquatics/Athletics).
•Installed new recreation business
management software,RecPro.
*Solicited more vendors which
increased participation at park sites.
•Increased productivity to improvepark
aesthetics.
.•Increased registration numbers by
receivingfundsfrom the Community
Redevelopment Agency(CRA),which
allowedunderprivilegedchildren to
participatein our Summer Camp
Program.
•Assistant Director of Parks and
Recreation attended Year I NRPA
Directors Schoolin Wheeling,WV.
•Developedand advertised an RFP for
ProfessionalServices for along-range
strategicMaster Plan for the
Department ofParksandRecreation.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 184
SoutfrMiami
Tl Hi CITY OF PLEASANT LIVING
PARKS AND RECREATION DEPARTMENT OBJECTIVES FOR FY 2015
Establisha theme for each park to
create adistinctidentity,aesthetic value,
anduniquefunctionwitha purpose of
generatingpark interest anduse.
Provide direction for policy
development anddecision-makingto
support theparksand recreation system
to Year 2020,and beyond,andengage
in the development ofa long-range
master planfor the Parksand
Recreation Department.
Provide continuous improvements to all
CityParks.
Research funding opportunities to
providesnacksforchildreninour
afterschool program.
Enhanceandprovide programs to the
community that will provideeducational
and recreational opportunities.
Seeksponsorships,donations and/or in-
kind donations that will enhance service
offerings.
Increaseadvertising efforts of programs
and activities being offered by the Parks
and Recreation Department.
Providetraining opportunities forstaff
development.
Ensure that the Computer Labis
properlyusedbytheseniorsandthe
childrenin the community,that the Lab
is well-staffed and remains open sixdays
a week.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 185
South"Miami
T)1I£CITYOP PLEASANT LIVING
PARKS AND RECREATION DEPARTMENT ACTIVITY REPORT
DayCampParticipants
SpringCampParticipants
Winter CampParticipants
SummerCampParticipants
AfterSchoolHouseParticipants
FootballPlayers
Cheerleaders
Track
Soccer Players
BasketballPlayers
BaseballPlayers
FlagFootballPlayers
T-Ball Players
Fitness Center Members
Fuchs Pavilion Rental
Dante Fascell Park Rental
Senior Hot Meals Served
Senior Home DeliveryMeals
Senior Box Lunch Meals
CITY OF SOUTH MIAMI
B^fA€^pA|!^
msmsM
88
22
34
157
114
36
20
33
54
10
19
180
50
100
1460
6006
3402
90 150
30 50
30 30
150 150
65 120
40 120
20 60
45 45
55 55
15
40
180 140
45 45
120 120
12000 13000
7000 7000
3402 3402
BUDGET FY 2014-2015
______
ISO
50
30
ISO 130
120 120
120 160
60 80
45 45
55 55
140 140
45 35
120 125
13000 15360
7000 1284
3402 1200
186
South'Miami
THE CITY OFPLEASANTLIVING
PARKS AND RECREATION BUDGET FY 2015
001-2000-572
0012000 5721210 SALARIES -REGULAR
0012000 5721310 SALARIES -PART TIME
0012000 5722110 F.LCA
0012000 5722210 PENSION PLAN CONTRIBUTION
0012000 5722220 ICMA
0012000 5722310 GROUP HEALTH INSURANCE
0012000 5722410 WORKER'S COMPENSATION
TOTAL PERSONNEL SERVICES
0012000 5723450 CONTRACTUAL SERVICES %
0012000 5724070 TRAVEL &CONFERENCE
0012000 5724080 EMPLOYEE EDUCATION
0012000 5724110 POSTAGE
0012000 5724120 COMMUNICATION
0012000 5724350 ELECTRICITY-CITY PARKS
0012000 5724515 LIABILITY INSURANCE-AUTO
0012000 5724632 INTERNET SERVICE
0012000 5724634 MAINTENANCE-INTERNET SERVICE
0012000 5724670 MAINT &REP-PARK FACILITIES
0012000 5724690 MAINT &REP-TENNIS
0012000 5724710 COPY MACHINE
0012000 5724820 SPECIAL EVENTS
0012000 5725205 COMPUTER EQUIPMENT
00 J 2000 5725210 SUPPLIES
0012000 5725220 UNIFORMS
0012000 5725230 FUEL
0012000 5725410 MEMBERSHIP &SUBSCRIPTION
0012000 5725630 FOOTBALL
0012000 5725631 CHEERLEADERS
0012000 5725635 DANCE/MODELING
0012000 5725650 SOCCER PROGRAM
0012000 5725670 SPECIAL RECREATION PROGRAMS
0012000 5725680 SENIOR CITIZENS PROGRAMS
TOTAL OPERATING EXPENSES
0012000 5729920 CONTINGENCY
OTHER FUNDING SOURCE
TOTAL RECREATION
266,136
966
18,950
35,483
1,280
28,278
12,331
271,499
3,937
21,262
28,900
2,152
33,243
9,898
363,424 370,891
2,899
218
630
86
2,122
877
0
0
0
3,702
864
4,350
13,676
0
7,215
1,058
15,117
1,902
38,636
9,279
1,755
0
6,813
13,660
1,000
32
60
56
3,500
583
0
125
0
1,798
0
2,545
4,318
8,706
3,095
828
12,244
1,763
21,417
5,847
0
468
7,543
13,101
298,088
15,034
23,954
25,948
8,253
39,310
12,807
423,394
2,235
298
1,525
100
3,060
4,800
4,870
1,620
188
2,800
2,360
5,003
16,500
9,315
3,597
3,155
15,120
2,460
19,085
6,626
3,825
1,000
5,607
17,746
298,088
15,034
23,954
25,948
8,253
39,310
12,807
423,394
2,235
298
1,025
100
3,060
4,800
4,870
1,620
188
2,800
2,360
5,003
16,500
9,315
3,597
3,155
15,120
2,460
19,085
6,626
0
700
5,607
17,746
301,876
0
23,093
13,680
13,931
42,538
9,102
404,220
39,475
1,092
3,765
100
6,120
1,500
6,129
720
0
2,800
2,000
5,003
20,000
9,315
9,933
600
15,120
2,034
31,961
8,410
0
1,000
5,698
23,456
124,859
0
89,029
0
132,894
0
128,269
0
196,231
5,000
0 0 0 0 5,000
488,283 459,920 556,288 551,663 605,451
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 187
South'Miami
Th_CITY Of PLEASANT LIVING
PARKS AND RECREATION DEPARTMENT BUDGET HIGHLIGHTS
3450 Contractual Services -
AnnualParks Software Support.2,000
UnitedSite Service-Portabletoiletsfor special eventsfor5mo,$220mo.1,101
Toro PestManagement-Fumigation forconcessionstandatPalmerPark
$30 mo.for 12 mo.360
Miami-Dade County-FireInspectionfor the Community Center.174
Miami-Dade County Sprinklers Building Inspection.340
3,975
The ADMIT Music Intervention Experience
TheAlternative Directions MusicIndustryTraining (ADMIT)Program,Inc.,will provide
specializededucational,arts enrichment andservicelearning experience in the applicationof
positivesongwritingandrecordingtechniquesin the creationofpositivesongsbyyouthfor
distribution throughout their community.The scope will includemusicindustrytraining,positive
songwriting,music track productionandrecordingsessionsfor three (3)groupsofyouth.
Duringthesessionsparticipants will learnaboutmusicproductionstrategiesandtechniques,
withhands-on participation increatingthemusictracksfor the selected theme songs,writing
positive lyrics,vocalrecordingofdifferentpartsofsong {such as werses,choruses,intros),
optionalattendanceatoffsitesong mixing andmasteringsessions,and duplication of 100 CDs
with labels containing groupphotos.Final releaseand closing ceremony will beconductedwhere
CDproductsfor all groups will bepresentedand participants mayperform,sign anddistribute
their music in CDreleaseparty event Fees for services include set-upandbreakdownof
recording,stageandsoundequipment,and 100 copiesof final CDs.TheCityofSouth Miami
will own copyrights to recordings.
Program Costs:$2,500 (instructor &equipment included)
Dance &Tumbling Classes (age 5-12)
In preparationfor cheerieading season,thisclassprovidesan opportunity for students to work
onpiecesofartisticmeritand tumbling routinesunderthedirectionof professional instructor.
Program Costs:$2,500 (instructor &equipment included)
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 188
South11 Miami
THE OTY OFPLEASANTLIVING
Martial Artshavebeenoneofthebesttoolsforteachingchildrenofallagesto become more
confident,disciplined and focused -forover 2,000 years!Kids who learn Karate,Kung-Fu orTae
Kwon Do typically getbetter grades,have a higher self-esteem and have learned how to defend
themselves -mentally and physically against a neighborhood orschool bully.
The city will provide upto 18 scholarships for City of South Miami residents.
Program fee:$75 per participant/month ($900 annually)
Number ofAnticipated Scholarships:18
Scholarship Amt:$16,200
The contractor will paytheCity$1,000 permonthforpermit:
Estimated City Revenue:$12,000 annually
Intro to Computers,Email and Internet:This class is designed for those who wantto learn
computer basics,such as using a mouse,icons,start-up menus and much more.Learn how to
connect to and explore the World Wide Web (Internet),and how to find information anywhere
in the world from the comfort of your seat.
Microsoft Office training course is a hands-on,project-oriented class for beginners.Students will
learn how tocreate impressive,professional-looking documents,slides,and spreadsheets using
Microsoft Word,Microsoft PowerPoint,and Microsoft Excel.
Program fee:$50per participant /session
Participants:70
OverallProgramRevenue $3,500
Contractor (70%):$2,450
City Revenue Net of Expenses (30%):$1,050
Water Aerobics not only keeps the all important heartand lungs in tip-top condition,butit
also strengthens and tonesyour body.Thewater resistance means that you'll use far more
energy than dancing arounda studio,but with less strainonyour muscles and joints.Exercising
in wateristhereforean ideal wayto rehabilitate injuries,as well as being asafeworkoutfor
anyone witha dodgy backor knees.This class is for adults andseniors,all fitness levels.
Water Aerobics (72classes -6 months)
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 189
X
SoutirMiami
THECITY Or M.EASANT LIVING
Zumba Fitness isa global lifestyle brandthat fuses fitness,entertainmentandcultureintoan
exhilarating dance-fitness sensation!This class blends upbeat world rhythms with easy-to-follow
choreography,fora total-body workout that feels like a celebration.This class is mainly for
adults,and those older adultswhocankeep up!
Zumba (48classes -6 months)
Contractor fee:$62perclass or $7,440.00
Program fee $30/month (unlimited pass)
Participants30
Revenue $5,400
TheCity will sponsor five (5)teamsin Miami Basketball Youth League.
7&under team $700
9&under team $700
11 &underteam(2)$1,400
13 &under team $700
4350Electricity -CityParks-Estimatedelectricity expense forbayfourattheMobley Building.
4670Maintenance&Repair -Parle Facility -Provides foremergencyhardwaresuppliesfor all
CityParks.
4820SpecialEvents -Thislineitemfundsmiscellaneousevents held at the Community Center.
Additionally,contributes funding to the FourthofJulyandStateoftheCityAddressevents.
5205 Computer Equipment-
Desktop Computers 5,427
HP Laser Printer 3015dn 699
HP Color LaserJetCP4025dn 1,300
HP OfficeJet 8600Pro Plus 299
Netgear 4TB NAS 519
Yosemite 299
TrippliteUPS 522
Annual Deep Freeze Maintenance 250
TOTAL 9,315
5210 Supplies-
Galloway-Office suppliesfortheCenter.3,000
Galloway-7TwoWayradiosat$225.29each.1,577
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 190
South'Miami
THt CITYOF PLfiASANT LIVING
Mitylite-!5 Tables at$165.29 each and 60 Folding Chairs at $47.94.5,355
TOTAL 9,933
5410 Memberships&Subscriptions-
Florida Recreation Parks&AssociationMembership.350
NationalRecreation&Park Association (NRPA)160
Direct T.V.1.224
Bollinger Insurance 300
TOTAL 2,034
5630 Football
Football League dues 900
Football &Cheerieading Banquet 300 participants.999
Homecoming and banquet (Bounce house,tents,etc.)1,000
Trophies for players,parents,commissioners &coaches.1,230
Football scale yearly calibrated and certified.250
Fingerprinting &background check for 30 football volunteers at $20 each.600
RiddeJI Football practice uniforms (short sets)at$10,44 each.1,600
Riddell 5 piece pads setsat$17 each.2,550
Riddeli Shoulder pads at$27for55 participants.1,485
Referees'fees5home games at $900/each.4,500
Del Aguila Bus Service-transportation to and from football games,4,500
Riddell-Helmets at$63each.2,520
Riddell-Game uniforms.9,000
Riddell-Coach's Uniforms 827-
TOTAL 31,961
5631 Cheerieading
Cheerieading League dues&Insurance 900
Cheerieading uniforms.4,174
Fingerprinting &Background checkfor25 cheerieading volunteers at$20ea.500
68 cheerieading trophies at approximately $4.25 each and 12 coach trophies -,43
at $4.95 ea.
Women Polo 14 coaches at $II.02ea.2,486
TOTAL 8,410
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 191
SouthfMiami
THfc CITY Of PLEASANT LiVINCI
5670 Special RecreationProgram
TrophyWorld-(Track)40tracktrophiesfor$4.50each=$170.00 and (T-Ball)510
80 T-Ball trophy for$4.25each=$340.00
AyersDistribution-Easter Egg huntatthe Community Center.Easter eggs.544
P'rty PlanetEasteregghunteventattheCommunity Center 400
Miscellaneous Track Equipment.1,500
Riddell-Track&FieldJerseywithmatchingshortsuniforms.993
Del Aguila-Miscellaneous Field tripsforthechildren.1,750
Refereesfor Sports Events.0.00
TOTAL 5,698
5680SeniorCitizen Program
Dynamic(Massage)Providesinformationand complimentary massages $120.00 ..,-
monthly for 12 months
AtlanticBroadbandCableServiceatSenior Center Average$52.32monthlyfor ,„-
12 months
Toro Pest Management Exterminator Maintenancefor senior building $30.00 -,-
monthlyfor 12 months.
XcessAudio-DJServicesfor events atSenior Center:Valentine'sDay,Easter,
Mothers day,FathersDay,Halloween,Black Historymonth,Christmas $210.00 1,470
each for 7 events.
Verizon-Monthly air cards at Senior Center averaging $40.05 monthly for 12 4fi~
months
Miscellaneous Purchases-Purchasesuppliesforall7events averaging $400.00
foreach=$2,800.00-Monthlybirthdaypartiesforseniors$50.00eachmonth
for 12 months-$600.00 -Theatre for20seniorsmonthlyat$8.00for 12 months5,800
=$1,920,00 -CoffeeandCreamfor Center approximately$40.00monthlyfor 12
months =$480,00
CosgroveCleaning Supplies $65*12 months=$780.00 780
Fields Trips:6 plays at $30.00 each for 20 seniors $600.00 for 6 plays.Trip to ,6QQ
Orlando (Epcot/Animal Kingdom)at$3,000,00.
Internal Arts Inc-Tai Chi exercise instruction for seniors.5,760
Miami Dade County Life Safety Permit 138
TOTAL 23,456
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 '192
South11 Miami
Tl It CITYOFPLEASANT LIVINC
GIBSON-BETHEL COMMUNITY CENTER
001-2020-572
MISSION
The mission statement oftheGibson-BethelCommunity Center isto promote andprovide
quality activities and services that will contributetothe physical,mental,emotional,and social
well-beingof the community.
GIBSON-BETHEL COMMUNITY CENTER FUNCTION
TheCommunity Center isapproximately30,000squarefoot facility withafitnessroom,a
basketball and volleyball court,multipurposerooms and classroomspaceforprogramsand
activities.TheCommunity Center functionsunderthesupervisionoftheParksandRecreation
Director whoisresponsiblefor the general operation andprogrammingoftheactivitiesand
classes.TheCommunity Center was established in2003throughvariousgrantsand other types
offunding.
GIBSON-BETHEL COMMUNITY CENTER ACCOMPLISHMENTS FOR FY 2014
Furnished and installed new VCT
commercial tileflooringin the
multipurpose room attheGibson-
Bethel Community Center.
Achieved the distribution of 400 back
packswith school supplies.
16th Annual Turkey Drive provided 500
turkeys to resident childrenand their
families.
16th AnnualToyDrive provided 500
toys to community childrenincluding
childrenwhich participate in our
Afterschool House Program.
5th Annual Easter Egg Hunt heldat the
Gibson-Bethel Community Center,
providingan array offunandexciting
gamesforcommunitychildrenforover
200 children.
3rd Annual T-Ball season was held at
the Gibson-Bethel Community Center.
There were 40 participants that joined
thisleague.Theagerangewasfrom5-7
yearsofage.
Collaboration with Strong Women Strong
Girls,providinga mentoring program for
participants in the Afterschool House
Program.
Collaboration with Christ Fellowship in
providing a freebarbecue/picnicfor60
seniors through our South Miami Senior
Center at Murray Park.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 193
South11 Miami
71 IECITS*OHPLEASANT LIVING
GIBSON-BETHEL COMMUNITY CENTER OBJECTIVES FOR FY 2015
Improve existing Community Center by
diversifying therangeof activity
opportunities asa means to attract a
greater number ofparkusers,including
persons ofallages,abilities,and interest.
Replaceantiquatedfitnessequipment.
Sponsorship and donation for
programming,special events and
enhancement of parks.
•Continue to support the green
initiatives through commitment,to
environmental education and
conversation.
•Provide higher educational basis for the
Afterschool Houseprogramandthe
Summer Camp program.
GIBSON-BETHEL COMMUNITY CENTER ACTIVITY REPORT
mmgm!mm:&Mmm&®
DayCampParticipants
SpringCampParticipants
Winter Camp Participants
Summer Camp Participants
AfterSchool House Participants
Track &FieldParticipants
BasketballPlayers
T-Ball Participants
Fitness Center Members
CITY OF SOUTH MIAMI
140 88
38 22
31 34
60 157
116 114
15 33
60 54
60 19
153 180
mmmm
mmmW£BBB
150
50
30
150
120
45
55
140
BUDGET FY 2014-2015
150
50
30
150
120
45
55
140
msassm
100
i
40
30
130
120
40
55
140
194
4S&*****
SouthrMiami
THECITYOFPLEASANT UVlNC
0012020
0012020
0012020
0012020
0012020
0012020
0012020
0012020
5721210
5721310
5721410
5722110
5722210
5722220
5722310
5722410
TOTAL
SALARIES -REGULAR
SALARIES -PART TIME
SALARIES -OVERTIME
F.I.CA
PENSION PLAN CONTRIBUTION
ICMA
GROUP HEALTH INSURANCE
WORKER'S COMPENSATION
PERSONNEL SERVICES
0012020 5724125 •TELEPHONE SERVICE
0012020 5724310 UTILITIES-ELECTRICITY
0012020 5724320 UTILITIES-WATER
0012020 5724670 MAINT &REP-G RDS &STRCTR
0012020 5724710 COPY MACHINE
0012020 5725210 SUPPLIES
0012020 5725550 SCHOOL PROGRAM
0012020 5725640 BASKETBALL
0012020 5725660 SUMMER CAMP
0012020 5725670 SPECIAL REC PROGRAMS
TOTAL OPERATING EXPENSES
TOTAL COMMUNITY CENTER
CITY OF SOUTH MIAMI
127,138 146,106 136,062 136,062
245,146 283,454 353,982 353,982
0 209 0 0
30,027 34,335 37,488 37,488
16,167 17,541 15,685 15,685
550 842 1,900 1,900
19,517 28,518 26,206 26,206
9,855 15,095 20,043 20,043
448,400
0
56,488
8,000
8,739
1,337
7,942
4,714
3,728
4,452
2.122
526,100
0
54,993
8,698
9,367
747
1,026
4,672
4,637
6,120
2,596
591,366 591366
0
61,300
14,000
10,340
1,668
1,050
4,200
5,940
7,950
2,000
176,152
286,436
0
35,388
10,878
6,606
35,449
13,947
564,856
0
61,300
2,000
12,016
1,668
29,433
4,200
0
5,728
1,850
5,500
61,300
14,000
10,340
1,668
1,050
4,200
5,940
7,950
2,000
97,522 92,856 113,948 108,448 118,195
545,922 618,956 705,314 699,814 683,051
BUDGET FY 2014-2015 195
tf*3**^
South*Miami
THIi CiTV'OF PLEASANT LIVING
GIBSON-BETHEL COMMUNITY CENTER BUDGET HIGHLIGHTS
4310 Utilities -Electricity -The average monthly electricity bill is $5,083.33 for the field lights at
thecommunity Center which amounts to $61,000.The annual cost for the Marshall Williamson
Tennis Court lights is approximately $300.
4670 Maintenance &Repair -Grounds&Structures
Toro Exterminator Community Center Extermination $58,00 monthly for 12 months.The
amount of$696istocoverthe fumigation fortheCommunityCenter.
ALSCO Floor Mats maintenance inthe Community Centertwicea month $41.54 every
otherweekfor26servicesa year.Tocovertheexpenseforfloormats maintenance at 1,300
the Community Center.
Alfi Electronics Burglary Monitoring Service at Community Center $40.00 amonth
totaling $480.00 forthe year.Maintenance agreement for system $175.00 a month totaling
$2,100.00 fortheyear.Forthe monitoring of burglary alarm andforthe monitoring and
maintainingofallvideo cameras around the Center,
Muscle &Wrench Preventive maintenance for fitness equipment $310.00 quarterly forthe
year.
Muscle &Wrench Equipment repair.Emergency repairs for all machinery inthe fitness
room.
Miscellaneous repairsforourequipments.2,000
Miscellaneous cleaning supplies forthe Community center.2,000
696
1,240
2,200
TOTAL 12,016
5210 Supplies
Galloway-3officechairsat$167.00 each,2officedesksat$136.99 each,2lateralstorage
drawersat$299.00each,4storagefilepedestalat$164.00 each.
Alfi Electronics-Installation of5 additional cameras throughout the Community Center.1
Total price includeslabor,materialandprogramming.'
Muscle &WrenchFitness Equipment-3 Commercial Olympic Weight Bars at$269.00
eachwitha$65.00deliveryfee.
Muscle &Wrench FitnessEquipment-Various small and medium sizedpads.570
OfficeSupplies 3,950
FitnessEquipment 19,637
2,029
TOTAL 29,433
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 196
South^Miami
THECITY Of PLEASANT LIVING
5550 School Programs
School supplies,books,learning materials 800
After School House supplies I»200
Misc.supplies for events forthe House 800
Misc.supplies forAfter School 800
Misc.supplies for all after school 600
TOTAL 4,200
5660 -Summer Camp
Del Aguila Transport,for 15 field tripsat$200.00each
Booksfor the education component under summer campprogram.
T-shirts Plus 310 Summer Campshirtsat$3.80each.
PettyCashRequest$45.00for4chaperonesforeach field trip (10 field trips).
P'rty Planet End ofsummer camp fun dayat $336.30 and$263.70forany additional
funday purchases.
TOTAL
5670Special Recreation Programs
Publix Purchase ofturkeysfortheTurkeyShoot Event.300
Oriental Trading Miscellaneous supplies ordered for different events held atthe -qq
Community Center suchas Holiday,SpringandSummerevents.
Miscellaneous Decorations Elves Parade supplies.Petty Cash needed for the 70Q
decoration ofElves Parade suppliesfor the Float
South Florida AgeGroupTrack&Field Membership dues.ISO
3,000
500
1,178
450
600
5,728
TOTAL 1.850
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 197
ATTACHMENT C
BID NO.;
BID TITLE:
COLLUSION AFFIDAVIT
{Code of Mlamf-Dade County Section 2-8.1.1 and 10-33.1)(Ordinance No,08-113)
BEFORE ME,ANOTARY PUBLIC,personally appeared ^fettf*X $\<&*«J^<k.tr
who being duly sworn states:(insert name of affiant)
I am over 18yearsof age,have personal knowledge ofthe facts stated in this
affidavit and I aman owner,officer,director,principal shareholder and/or I am otherwise
authorized to bind the bidder of this contract.
I state that the bidder of this contract:
isnot related toanyofthe other parties bidding In the competitive solicitation,and
that the contractor's proposalisgenuineandnot sham orcollusiveormade in the
interestoronbehalfofanypersonnotthereinnamed,andthatthecontractorhas
not,directly or indirectly,Induced or solicited anyother proposer toput in asham
proposal,oranyother person,firm,or corporation to refrain from proposing,andthat
theproposerhasnotinany manner sought by collusion tosecuretothe proposer an
advantage overanyotherproposer.
05
•isrelatedtothe following parties who bid inthe solicitation which are identified and
listed below:
Note;Any personor entity that fails to submit thisexecuted affidavit shallbe ineligible for
contract award,tnthe event a recommended contractor identifies relatedpartiesinthe
competitive solicitation itsbidshallbepresumedtobe collusive andthe recommended
contractor shallbe ineligible for award unlessthat presumption is rebutted by
presentationofevidence as totheextentof ownership,control andmanagementofsuch
related parties In the preparation and submittal ofsuch bids or proposals.Related parties
shall mean bidders or proposers orthe principals,corporate officers,and managers
thereof which havea direct or Indirect ownership interest in another bidder or proposer
for thesame agreement or in which a parent company orthe principals thereof of one (1)
bidder orproposer h^ve^ar direct or indirect ownership interest In another bidder or
proposerfor th^sSme agreement Bidsorproposals found tobe collusive shallbe
rejected,
Signature ofAffiant
Printed Namejrf Affiant and Title 0 Federal Employer Identification Number
^'tp 2^
C*&j >P Jiif*Ml
Printed Name of Firm
bl*yp rWi^Dun:<£A Mio^i',Ft 56/^5
Address of Firm
BID NO.:
BID TITLE:
20
SUBSCRIBED AND SWORN TO (or affirmed)before me this //day of
Jie/She is personally known tomeorhas presented,
as idenffltaatiofir ""Type ofidentification
Serial Number
Expiration Date
Notary Seal
,U^A^MYCOMMlSSION#rT063778 !iij EXPIRES:October 16,2017 »
%§W Bonded ThnihtotaryPubfcUnd^^
Miaml-Dade County
Vendor Affidavits Form
(Uniform County Affidavits)
Department of Procurement Management
Vendor Services Section
111 NW 1st Street/Suite 1300,Miami,Florida 33128-1974
Telephone:305-375-5773
www,m ia m fda de*ciov /dom
ThecompletionoftheVendorAffidavitsFormallowsvendorstocomply with affidavit
requirementsoutlinedinSection 2-8.1 oftheCodeof Miami-Dade County,Vendorsare
requiredtohaveacompleteVendorRegistrationPackageon We,including required affidavitsf
priortotheawardofanyCounty contract*Xtis the vendor's responsibility to keep all
affidavit information upto date and accurate by submitting any updates to the
Department of Procurement Management,Vendor Services Section.
Oj Jtfx/k iLiP^n^
ATTACHMENT'0
Federal Employer
Identification Number (fein)
Inordertoestablisha file foryour firm,youmustenteryour
firm's FEIN.This numberbecomesyour "County Vendor
Number".Please enteryour Federal Employee Identification
Number (FEIN)orIfnone,then enter theowner'sSocial
SecuntyJlumber (SSN)._
if few 69-<***>#/
North American Industry
Classification System (naics)
TheNorthAmericanIndustryClassificationSystem (NAICS)
isthe standard usedbythefederal statistical agenciesin
classifying business establishments forthepurposeof
collecting,analyzingandpublishing statistical data related
totheU.S.business economy,
D NAICSCode
Name*.,,^_#f ._,.J vA)Name of Entity,Individuals),Partners or Corporation^
Street Address {P.0;Box Number.is not.permH^d}'^.
B)Doing Business As(IfsameaslineA,leave blank)
PL
State (U.S.A.)Country Zip CodeCity
1.MIAMI-DADE COUNTY OWNERSmOtSCL^RE AFFIDAVIT
(Sec.2~8,?of the Miami-Dade Couniy Code)
Firms registeredtodo business with Mjaml-Dqde County,shall requiretheperson contracting-or transacting such business with the County to
disclose underoath his orher full legalname,and business address.Such contractortransaction shall alsorequirethe disclosure underoathof
the full legalnameandbusiness address ofall individuals havinganyinterest(legal,equitable,beneficialorotherwise)In thecontractother
than subcontractors,materialmen,suppliers,laborersor lenders,Post office boxaddresses shall notbeaccepted hereunder.If the contract or
businesstransaction is with a corporation the foregoing Informationshallbeprovidedforeachofficeranddirectorandeachstockholder
holding,directlyorindirectly,fiye (5)percent ormoreoftheoutstandingstockinthe corporation,If thecontractorbusinesstransactioniswith
apartnership,theforegoing Information shallbeprovidedforeach partner.Ifthe contract or business transaction Is with a trust,the foregoing
information shallbeprovidedforthetrusteeandeachbeneficiaryofihe trust.The foregoing disclosure requirements shallnotapplyto
contracts with publicly-tradedcorporations,ortocontractswiththeUnitedStatesoranydepartmentoragencythereof,theStateorany
political subdivision or agency thereof,orany municipality of this State.Useduplicate page If needed foradditionalnames.
//no officer,director or stockholder owns (5%)or more of stock,please write"None"below.
PRINCIPALS
FULLLEGALNAME TITLE ADDRESS
pout
OWNERS CHECK BOXES BF£OW
FULL LEGAL NAME TITLE %
OF
OVWBttJffP
ADDRESS
GENDER RACE 1 ETHNICITY
M F
•2 'I
u
c
I
1
5i
i
ill
Z <<0
Ifa percentage ofthe firm h owned bya publicly traded corporation orby another corporation,Indicate below In the space ftOlher Corpora/row".
OTHER CORPORATIONS %
OF
OWNERSHIP/W^
9/28/2011 hage 1
2.MIAMI-DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT
(County Ordinance No.90^133,amending Section 2.8-1 (d)(2)of the Miami-Dade County Code)
The following Information isforcompliance with all Items intheaforementioned Section:
!•Does your firm have a collective bargaining agreement with its employees?Yes
2--Does your firm provide paidhealthcare benefits forits employees?Yes
No
No
3-Provide a current breakdown (number of persons)inyour firm's work force indicating race,national origin and gender.
NUMBER OF EMPLOYEES
Alafes Females
White
Black
Hispanic -
Asian/Pacific Islander
Native American/Alaskan Native
Other
Total Number of Employees i
Total Employees
MIAMI-DADE COUNTY EMPLOYMENT DRUG-FREE WORKPLACE CERTIFICATION
(Section 2-8.1.2(b)of the Miami-Dade County Code)
All persons and entities that contract with Mlaml-Dade County are required to certify thatthey will maintain a drug-free workplace
and such persons and entities are required to provide notice to employees andto Impose sanctions for drug violations occurring in the
workplace.
In compliance with Ordinance No.92-15 of the Code of Miami-Dade County,the above named firm Is providing a drug-free
workplace.A written statementtoeachemployee shall Inform theemployeeabout:
1.Danger ofdrug abuse tn the workplace
2.The firms1 policy of maintaining adrug-free environment atall workplaces
'3.Availabilityofdrugcounseling,rehabilitationandemployeeassistanceprograms
4.Penaltiesthatmaybe imposed uponemployeesfordrugabuseviolations
The firm shall also require an employee to sign a statement,asa condition of employment thatthe employee will abideby the terms
ofthe drug-free workplace policy and notify the employer of any criminal drug conviction occurring no later than five (5)days after
receiving notice of such conviction and impose appropriate personnel action against the employee uptoand Including termination.
Firms may also comply with the County's Drug Free Workplace Certification where a person or entity is required to have a drug-free
workplace policy by another local,stateorfederal agency,or maintains such a policy of Its own accord and such policy meets the
intent of this ordinance.
4,MIAMI-DADE COUNTY DISABIUTY ANDNONDISCRIMINATIONAFFIDAVIT
(Article 1,Section 2-8.1.5 Resolution Rl 82-00 Amending R-385-95 ofthe Miami-Dade County Code)
Firms transacting business with Mlaml-Dade County shall provideanaffidavit Indicating compliance with all requirements ofthe
Americans withDisabilitiesAct'(A.D.A.).
i,statethat this firm,Is In compliance with andagreesto continue to comply with,andassurethatany subcontractor,or third party
contractorshallcomply with all applicable requirementsofthelaws Including,butnot limited to,those provisions pertainingto
employment,provision of programs and services,transportation,communications,access to facilities,renovations,and new construction,
The American with Disabilities Actof 1990 (A.DA),Pub,L101-336,104 Stat327,42 U.S.C.Sections 225and 611 including
Titles I,|l,|l|,IV and V.
The Rehabilitation Act of 1973,29 U.S.C.Section 794
The Federal Transit Act,as amended,49 U.S.CSection 1612
TheFairHousingActas amended,42 U.S.CSection 3601-3631
\.herebyaffirmthat I amin compliance withthebelowsections:
Section 2-10.4(4)(a)of iheCodeof Miami-Dade County (Ordinance No.62-37),which requiresthat ail properly licensed architectural,
engineering,landscapearchitectural,andland surveyors havean affirmative actionplanonfile with Miami-Dade County.
Section 2-8,1.5 of the Code of MiamhDade Comfy,which requiresthat firms thathaveannualgrossrevenues|nexcessof fiVe (5)
million dollarshaveanaffirmativeactionplanandprocurement policy onfilewithMiami-Dade County*Firms thai haveaBoardof
Directorsthat are representative ofthe population make-up ofthenationmay be exempt.
7/28/20H Pago 2
5.MIAMI-DADE COUNTY DEBARMENT DISCLOSURE AFFIDAVIT
(Section 10.38 ofthe Miami-Dade CountyCode)
Firms wishing todobusinesswithMiami-DadeCountymustcertifythat its contractors,subcontractors,officers,principals,stockholders,
or affiliates arenot debarred by theCounty before submittingabid.
I,confirm that none of this firms agents,officers,principals,stockholders,subcontractors ortheir affiliates aredebarredby Miami-
DadeCounty,
6.MiANQ-DADE COUNTY VENDOR OBLIGATION TO COUNTY AFFIDAVIT
(Section 2-8.1 ofthe Miami-Dade County Code}
Firms wishing totransact business with Miami-DadeCountymustcertifythatalldelinquentand currently duefees,taxes and parking
tldcets havebeenpaidandnoindividualorentity In arrearsinanypaymentundera contract,promissory noteorotherdocument with
theCountyshallbe allowed to receive any newbusiness.
i,confirmthatalldelinquentandcurrentlyduefeesorfaxes Including,butnotlimitedto,realandpersonalproperty taxes,convention
and tourist developmenttaxes,utility taxes,and Local Business TaxReceiptcollectedinthenormal course bytheMiami-Dade County
TaxCollectorandCounty issued parkingtickersforvehiclesregisteredinthenameofthe above firm,havebeenpaid.
7.MIAMI-DADE COUNTY CODE OF BUSINESS ETHICS AFFIDAVIT
(Article 1,Section 2-8,7 (J)and 2-11(b)(1)oftheMiami-DadeCounty Code through (6)and (9)of theCountyCode andCountyOrdinanceNo
00-1 amendingSection 2-11.1(c)oftheCountyCode)
Firms wishingtotransactbusiness with Mfami-Dade Countymustcertifythatithas adopted a Code thatcomplies with therequirements
ofSection2-8,1oftheCounty Code,TheCodeof Business Ethics shall apply toallbusinessthatthecontractordoeswiththeCounty
andshall,ata minimum;requirethecontractorto comply with all applicable governmental rulesandregulations.
I confirmthatthisfirmhas adopted aCodeofbusinessethics which complies with therequirementsofSections2-8.1 of the County
Code,andthat such codeofbusinessethics shall apply toall business that this firm doeswiththeCountyandshall,ata minimum,
requirethecontractortocomplywithallapplicablegovernmental rules and regulations,
8.MIAMI-DADE COUNTY FAMILY LEAVE AFFIDAVIT
(ArticleVofChapter 11,oftheMlaml-DadeCountyCode)
Firms contracting business withMtami-DadeCounty,whichhavemorethanfifty(50)employees foreachworkingday during eachof
twenty(20)ormoreworkweeksinthe current orprecedingcalendaryear,arerequiredtocertifythattheyprovidefamily leave to
their employees.
Firms with lessthanthe number ofemployees Indicated aboveareexempt from this requirement,but must indicate byletter (signed
byanauthorizedagent)that It doesnothavethe minimum numberof employees requiredbytheCountyCode,
I confirm that If applicable,this firm complieswith Article V ofChapter 11 ofthe County Code,which requires that firms contracting
business with Miaml-Pade County which havemorethanfifty(50)employeesforeach working day during eachoftwenty(20)or
moreworkweekstnthe current orprecedingcalendaryearare required tocertifythattheyprovidefamilyleavetotheiremployees.
9.MIAMI-DADE COUNTY LIVING WAGE AFFIDAVIT
(Section 2-B.9 oftheMiami-DadeCountyCode)
Allapplicable contractors entering Into a contract with the County shall agreetopaythe prevailing living wagerequiredby thh
section of theCountyCode.
I confirm thatifapplicable,this firm compiles with Section 2-8.9ofthe County Code,which requires thatallapplicable employers
entering a contract with MiamJrDade County shall pay the prevailing living wage-required by the section ofthe County Code,
10.MIAMI-DADE COUNTY DOMESTIC LEAVE AND REPORTING AFFIDAVIT
(Article8,Section 11A-6Q -11A-67 of the Miami-Dade County Code)
Firms wishing totransact business with Mlaml-DadeCountymustcertifythatitis In compliance with the Domestic LeaveOrdinance.
I confirm that If applicable,this firm compiles with the Domestic Leave Ordinance,This ordinance appliesto employers that have,In
theregularcourseof business,fifty(50)ormoreemployees working In Miami-Dade County foreach working day during the current
or preceding calendar year.
9/2S/2011 Pago 3
Affirmation
1,being duly sworn,do attest under penalty of perjury that the entity Is In compliance with all requirements outlined In these Miami-Dade
County Vendor Affidavits.
I also attest that I wlllcojj^rp^lth and keep current all statements sworn to tn the above affidavits and registration application,Iwill notify the
Mlaml-Dade Cou^r^endor Services Section immediately If any of the statements attested hereto are no longer valid,
'(Date)(SignatureofAffiant)
1 l Trlnted Name of Affi<Affiant and Titl
Notary Public Information
Notary Public
Sfate
~~*State
SUBSCRIBED AND SWORNTO(or affirmed)beforeme this
Print or Stomp ofNotary Public
9/28/2011
JD-dayof
fie or she is personally known Jojtjs^-Q Or has produced identification O
Pdge4
(Serial Number)
Expiration Dote Notary Public Seal
(When applicable)
*S*?Sfr'MARIAL GARCIAfX%MY COMMISSION #FF063778
ftfJILW EXPIRES:October 16,20171W§t\'iF Bonded Thru Notary Public Undenwlers
^FIDAVIT D-1
Applicant Name:
Address:R\»kar Dfl^,9
Telephone Number:Qjf)~Ifiti j'ff^ffi/
^rfL ^?H^
Pursuant to Miami-Dade County Resolution No.R-630-13,the undersigned certifies,to the best
ofhisor her knowledge and belief,that;
1.Within the past five(5)years,neither the Agency norits directors,partners,principals,
members or board members:
(I)have been sued byafunding source for breach of contract orfailureto
perform obligations under a contract;
(ii)have been citedbyafunding source for non-compliance ordefault under
a contract;-
(Hi)have been a defendant ina lawsuit based upona contract witha funding
source.
Please listany matters whichprohibittheAgencyfrommakingthecertificationsrequired and
explain-howthe matters are beingres.olved (use separate sheet if necessary):
Thisis certified^my signature:
^^^ApfSfTcant's Signature
yjym j,
Print Applicant's Name
Sttftsi^before me this _//day ofm
hv^^M^i Jn l^Jiii^^JJ^.He/she,is personally known to me d?has''presented _
as identification number:
(Print or Stamp of Notary):Expiration Date:^6^/fc,*2&//
Notary Public -State of(9zw/».>
Notary Seal:
ATTACHMENT E
SWORN STATEMENT PURSUANT TO SECTION 287.133 (3)(a),
FLORIDA STATUTES,ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TOINTHE PRESENCE OFA NOTARY PUBLIC
OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS
1.This sworn statement is submitted to Hf/Jl/Vti~DtWil t JfoW'hj
(Print'individual's name aefd t'ifte)«
for *hdkfa IjltCtV
^OrMnt Name of entity submitting sworn statement)
who..hUsinM8 address is fall*Jj)ft /0^t?€G-h Ui^ii]ft 3V fc
and if applicable its Federal Employer Identification Number (FEIN)is ^1^(01/00 IJI
If the entity hasno FEIN,include the Social Security Number ofthe individual signing
this sworn statement:
2.I understand thata "public entity crime"as defined in paragraph 287.133 (1)(g),Florida
Statutes,meansa violation ofanystateor federal law byaperson with respecttoand
directly related tothe transactions of business with any public entity or with an agency or
political subdivision ofanyotherstateor with the United States,including,but not limited
to,any bid orcontractforgoodsorservicestobe provided to public entity oragencyor
political subdivision ofanyotherstateorofthe United Statesand involving antitrust,
fraud,theft,bribery,collusion,racketeering,conspiracy,or material misinterpretation.
3.I understand that "convicted"or "conviction"as definedin Paragraph 287.133 (1)(b),
Florida Statutes,means a finding of guilt ora conviction ofa public entity crime,with or
without an adjudication of guilt,in any federal orstate trial courtof record relating to
chargesbroughtby indictment or information after July 1,1989,asaresultofa jury
verdict,nonjurytrial,orentryofapleaof guilty ornolo contendere.
4.I understand that an "affiliate"as definedin paragraph 287.133(1 )(a),Florida Statutes,
means;
A,A predecessor or successor ofaperson convicted ofa public entity crime;or
B.An entity underthe control ofany natural personwhois active in the
managementofthe entity andwho has he-en convicted ofa public entity
crime
The term "affiliate"includes those officers,directors,executives,partners,
shareholders,employees,members,and agents whoareactiveinthe
management ofan affiliate.Theownershipbyonepersonofshares
constitutinga controlling interestinanotherperson,ora pooling ofequipment
or income among persons whennotforfair market value under anarm's
length agreement,shallbeaprimafacie case that one person controls
another person.A person whoknowingly enters intoajoint venture witha
1 of 2
person who has been convictedofapublicentitycrimeinFloridaduringthe
preceding 36 months shallbe considered an affiliate,
5.I understand thata"person"asdefinedin Paragraph 287.133(1 )(e),Florida Statutes,
means any natural person orentity organized under the lawsofany state orof the
United States within thelegalpowertoenterintoa binding contactandwhichbidsor
appliesto bid oncontractsforthe provision ofgoodsorservicesletbya public entity,or
whichotherwise transacts orappliesto transact business with apublic entity.The term
"person"includesthose officers,executives,partners,shareholders,employees,
members,and agents who are activein management ofanentity.
6,Based on information and belief,the statement which !have marked below is true in
relationtotheentitysubmittingthissworn statement.(Please indicatewhich statement
applies.)
_2!Neither the entity submitting thissworn statement,noranyofitsofficers,directors,
executives,partners,shareholders,employees,members,or agents who are active in
the management of the entity,nor any affiliateof the entity has been charged withand
convicted ofapublicentitycrime subsequent toJuly 1,1989.
_Jhe entity submitting this sworn statement,or one or more ofits officers,directors,
executives,partners,shareholders,employees,members,or agents who are active in
the management of the entity,noranyaffiliateof the entity has been charged withand
convicted ofapublicentitycrime subsequent toJuly 1,1989,However,there has been
a subsequent proceeding before aHearingOfficerof the State ofFlorida,Divisionof
Administrative Hearings and the Final Order entered bytheHearingOfficer determined
that it was notin the public interest to place the entity submitting thissworn statement on
the convicted vendor list,(attach acopyofthefinal order).
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING
OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1(ONE)ABOVEISFOR
THATPUBLICENTITYONLYAND,THAT THIS FORMISVALID THROUGH DECEMBER 31
OF THE CALENDAR YEAR IN WHICH IT IS FILED,I ALSO UNDERSTAND THAT I AM
REQUIRED TO INFORM THAT PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT
IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287,017 FLORIDA
STATUTES FOR CATEGORY TWOOFANY CHAN^<^THE INFORMATIONCONTAINED
IN THIS FORM.
Sworn to and subscribed before me this //
20y(^>.♦Personally known ^Sr^-e^-A
OR Produced
MM*/
(Type ification)
(Printed typed or st
2 of2
(Signature)
Notary Public -State of
My commission expires..
MARIA L GARCIA
£MYCOMMISSION#FF063778
,.y EXPIRES:October 16,2017
Dondod Thru Notary Pnhfln Undenwters ]|
Mwiiuki \W\\l urfiotary public)
^
6.<»&ATTACHMENT F
Page1of2
Contracts and Grants Unit Stamp Fiscal Unit Stamp
|(FOR tWA PURPOSES)
FY 2014-15
Agency Name;-;\'.
Agency Address!'
Remit'to Address;.'
Contact Person:
Telephone;
Program Name;•
ABC Agency Inc.
123 Flagler St.
Miami,FL 33130
P.O.Box 123456
Miami,FL 33130
John Doe
305-555-5555
Senior Meals
MlAWH-DADE COUNTY
OFFICE OF MANAGEMENT AND BUDGET ..
GRANTS COORDINATION .
COST-BASED CONTRACT \/
MONTHLY SUMMARY OF EXPENDITURES"REPORT
Allocation Amount:
Contract Number:
Agreement Period:
Ordinance Number;
Date:
Prinl Month and Year Below:
MIAMI-DADE
$100,000
15-ABCD-CB-A
10/1/2014-9/30/2015
14-125,14-127,14-132
December 16,2014
Actualoperating expenses coveringtheMonthof:October 2014 are outlined In Column ll below:
l^^^^ii^^^i^^^^^i^^^il^
•mi—i
Approved Budget
Amount
Monthly Expenses
mmmmmmm
Bl^CiSfcSft^
To avoid delays in payment,provide complete back-up documentation forall expenses listed in Column II
andprovide appropriate authorization onthesignaturepage(Page 2,over)^^^
Revised 10/1/2014
»<>
Page2 of2
m™4Mw cv^Qrvel,e teftS^fill&SnivS^®:Monthly Expenses v^.-^Vjl=••.£••':.'.'•*.;•:-^.''^-.'ws*r |-<Do .rtotwnte;^n .mis/co!a.mn):
JNDM^iGJ^S
TOTALS:$
CASH ADVANCE APPLIED:
Donot fill outthisportion.
AMOUNT TO PAY:
AUTHORIZATION
I hereby certifythattin's expensereportsubmitted bythe undersigned constitutes approved budgot expensesduring thepenod Hated above,andthatno expenses for-which
rcimbui-semenl is requested hosbeenorwill be reimbursed by ony other funding sources.
ExecutiveDirector/Agency DesigneePrintName
Print TtHe
County/Department Use Onfy
CO>NOTE!
CO.APPROVED BY;
DATE:
FISCAL PREPARED BY:
DATE:
Executive Director/AgencyDesigneeSignature
December 16,2014
Dote
INVOICE U:•
VENDOR U:
AMOUNT TO PAY;
SUPPORTING DOCUMENTATION FOR THIS PAYMENT ON FILE WITH DEPARTMENT
Revised 10/1/2014
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ATTACHMENT H
Contracts and Grants Unit Stamp Fiscal Unit Stamp
{FOR »WA PURPOSES)
FY 2014 -15 .w --<:,!MIAMiDAPE
y\;jVpS £t>;-&:TJNg)jkji/i W^%j;
Agfe^^'NOTe^jJi^B^r ^fioc^orftmou nft^(£i >:
:ft£eWcyi;Ard^^hfectjjtf^
S^ifte^df^^citjj^;^"^mwt'PeW6^;;4|!:10/1/2014-9/30/2015
^orMctir^|^6^'!^gli^OrdThanci?dumber:;;14-125,14-127,14-132
pYdgram 'Namei:»^:.Vf^b^ei^V^^^f^^December 16,2014
-:Vi'llfs?;:rt/:/*:.":Vj J?-r>l*;*^jC^^Vf^-/^^Pr?^^*'BiiclQWf*L-tTi o Items ,".,-•'Approved Budget
Amount
——
Actual expenses from
Oct,1,2014 through
Sep,30,2015
D!ft!C^CO'&t£^.—;.':•>-
"
(Please go to Page 2,over)
Revised 10/1/2014
iNPlftEQtfffl^
TOTALS:
AUTHORIZATION
a l 4
Closeout /Final Amount
OMB UseOnly
(Do not writeinthiscolumn)
Iherebycertifythat this expense reportsubmittedbytheundersignedconstitutes npproved budgetexpenses during theperiodlisted above,nnd that no expenses forwhich
reimbursement isrequestedhasbeenorwillbe reimbursed byotherfunding sources.
Executive Director/AgencyDesignee Print Name
Print Title
County/Department Use Only
CO.NOTE:
CO.APPROVED BY:
DATE:
FISCAL PREPARED BY:
DATE:
FISCAL APPROVED BY;
DATE:
Executive Director/Agency DesigneeSignature
12/16/2014
Dnto
INVOiOE #:
VENDOR #:
AMOUNT TO PAY;
SUPPORTING DOCUMENTATION FOR THIS PAYMENT ON FILE WITH DEPARTMENT
Revised 10/1/2014
ATTACHMENT
PROVIDER'S DISCLOSURE OF SUBCONTRACTORS AND SUPPLIERS
(Ordinance 97-104)
Name of Organization:ufyfrf V^Uiti^Address:'(#&>tlVlSgf D&te,
REQUIRED LISTING OF SUBCONTRACTORS ON COUNTY CONTRACT
In compliance with Miami-Dade County Ordinance 97-104,the Community Based Organization
must submit the listoffirst their subcontractors or sub-consultants who will performanypartof
the Scope of Services Work,if this Agreement isfor $10.0,000 ormore,
The Community Based Organizationmustcompletethis information.Ifthe Community Based
Organization will notutilize subcontractors,thentheCommunity Based Organizationmust
state "No subcontractors will be used";donot state "N/A",
Name of Subcontractor or Sub-consultant Address City and State
REQUIRED LIST OF SUPPLIERS ON COUNTY CONTRACT
In compliance with Miami-DadeCounty Ordinance 97-104,theCommunity Based Organization
must submitalistof suppliers who will supply materials forthe Scope of Services tothe
Community Based Organization,ifthisContract Agreement is $100,000 or more.
The Community Based Organizationmust fill outthis information.If the Community Based
Organization will not use suppliers,theCommunity Based Organization must state "No
suppliers will be used",do not state "N/A".
Name of Supplier
jc/A
ADDRESS City and State
Ihereby certify that the foregoing information is true^e^ffecfandi complete:
Signature of Authorized Representative:
DateM&ty/'?.2&/S
<//**«;fU.id^o.SJ-60O0¥3 /
Mtie^3fr>OLtt*t7 /C\?;^U.Citv/Stitemr^-f^O^<u77 c^>/^>
Telephone:*?)^6&tf-rOX7AFax:MKTJ&'faVZ E-mail:
^A&lAP^A&fr PSDi^*'*T/M
Page 1 of 1
(USESERVICEPROVIDER'S LETTERHEAD)
ATTACHMENT j
AUTHORIZED SIGNATURE FORM
DATE:
This form certifies the names,titles and signatures of individuals authorized by the Provider to sign
contracts,checks,budgetrevisions,paymentrequests,andotherrequeststhatmayberequestedbythe
Office ofManagementand Budget-Grants Coordination (OMB-GC)for disbursementof funds.
Attached hereto andincorporatedhereinisacertifiedcopyofadulyauthorizedand executed resolution
passed bytheProvider'sBoardthatprovidesforthisauthorization,These signature authorizationsare
retained by the OMB-GC forauditing purposes.ShouldtheProvider desire to change the information on
this document,acertified and authorized and executed Resolution describing the desired changes
should be submitted to the OMB-GC.
NAME (please type)TITLE (please type)SIGNATURE
Prime Contracts and Subcontracts
Checks (List amount limltsl
HI.Budget Revision Requests
IV.Payment Requests
DATE:^in/i^
South'Miami
THE CITY OF PLEASANT LIVING:
tix JUL 2 M P v2\
AUTHORIZED SIGNATURE FORM
ATTACHMENT J
Thisform certifies the names,titles and signatures of individuals authorized by the Provider to sign contracts,
checks,budget revisions,payment requests,and other requests that may be requested by the Office of Grants
Coordination (OGC)for disbursement of funds.Attached hereto and incorporated hereinisacertifiedcopy of
aduly authorized and executed resolution passedby the Provider'sBoard that provides for this authorization.
These signatureauthorizationsareretainedby the Office of GrantsCoordinationforauditingpurposes.
Should the Provider desire to change the information on this document,a certified and authorized and
executed Resolution describing the desired changes should be submitted to the OGC.
NAME (please type)
I.Prime Contracts and Subcontracts
Steven Alexander
Alfredo Riverol
II.Checks (List amount limits)
Steven Alexander
Alfredo Riverol
III.Budget Revision Requests
Steven Alexander
Alfredo Riverol
IV.Payment Requests
Steven Alexander
Alfredo Riverol
TITLE (please type)
City Manager
Chief Financial Officer
City Manager
Chief Financial Officer
City Manager
Chief Financial Officer
City Manager
Chief Financial Officer
SIGNATURE
CityofSouthMiami I 6130 SunsetDrive I SouthMiami,FL 33143-5093
305.663.6338 i southmiamifl.gov