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_Ha1 2 3 g 10 11 12 13 14 15 l~ 24 25 26 27 28 29 ~2 34 City of South Miami Regular City Commission Minutes August 4, 2015 A. SILENCE OR TURN OFF ALL CELL PHONES B. ADD-ON ITEM(S) e. ROLL CALL The following members of the City Mayor Harris, Commissioner Welsh, Also in attendance were: City Man Pepe, Esq., City Clerk Maria M. MeO(lndez, CMe. ,>!:;'t ~h,,-, D. MOMENT OF SILENCE E. PLEDGE OF F. nt: Mayor Stoddard, Vice Edmond ey Thomas F. MUST HAVE BEEN r"<"n-,,,rl a report to the Commission. a Olivera, owner of South Miami Animal Clinic \dIJIJUl the county program offered at her clinic urging the neutered. a) Minutes of July 14, 2015 35 The Minutes of July 14, 2015 were unanimously approved as presented. ~~ 38 h CITY MANAGER'S REPORT CITY COMMISSION MINUTES August 4, 2015 1 1 ~ 4 5 ~ 8 9 10 11 12 13 19 16 17 18 19 ~2 24 25 26 27 28 29 (See attached) L CITY ATTORNEY'S REPORT Mr. Pepe informed on the Martinez de Castro case. K. PUBLIC REMARKS !?it~ ';::\~W The following individuals addressed the Com';1I!J~~IJ:ih: Dr. Sally Philips, Daren Goldin, Levy Kelly, Dr. Anna Price, Dick Ward, Deltravis Willji!rJI~e$?tor Larry Jones, Donna Shelley, Daisy Harrell, Dr. Velma Palmer, Sharon McCain, ~bJ6jnett~cFo,ischer, Max Couper, George Milian, Beth Schwartz, Horace Feliu, Clayton sGti~e)1s, YvonneB~ckman, John Edward Smith, ,,''k;'_-" ," \. ' '" ::':0'/ Rodney Williams, Pastor Rodney James. ..\fA~L{lcq ~~\~~~i-" b. COMMISSION REPORTS, DISCUSSION &~iMARKS ""\, , " ::-:"-:~;_/~~c:::~:,::_/::jl:tt;:::;;?> The following is a sum·th~rv;.Qf commis~ioQ,:~l;.(emarks: the new hall; Madison Square; the need for sewers in the c:it';;fi1~IQ~ split ordin~l:Is.e; the purchasing ordinance; solid waste; ::~i::~~a:e:::J1" \\~ ,.reiL." !:l'~~f\.~;"~1Ll M. ~{4~¥~»./ \~i\~, ,"~ :~f::1~0? 'v; or :?L ,> 2. <:~i;F'r:,:, , "'<y>~~ '-~~~<;:r, ,,\'" A ResblV~cign authc?t~zing the Cj~>cManager to negotiate with and approve a .cN,~,~rchaseiot~Tr,)1I~StJl~~~el,~nd c6'~f[Uction Corp. for additional services to the ·1~~~p~~.~nei1\J·C:1I~~borh60~;IJ~~!!~c4'~ing Improvement project. 3/5 (Cltvlllllnager -P\!bhc Works )"'\)/\," ';<-:}:r-j~:';: <;" -'~W4<;~;:,l\ '\~~:)~:,~, "'\s;~~- MO,(~~"by Mayor St!51~ard, s'l1~~Di.ed by Vice Mayor Harris, the motion to approve Resolution No,I'lF-15-14456 ·~~~tlOrizing~the City Manager to negotiate with and approve a purchase orde;~ith Coreland GiBYrstruction Corp. for additional services to the Manor Lane ""';::''::::':''{'''' "~\\ Neighborhood Traffl!i.::'Calming !ll-tlrovement project, passed by a 5 -0 vote: '1F~r~~ ~A;{~l~' ''0'" Yea:)····,·,o l:.-+('~· . Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 3. A Resolution of the City of South Miami in support of the Miami-Dade County CITY COMMISSION MINUTES August 4, 2015 2 1 Home for ALL Pets Workshop and to reimburse Vice Mayor Harris' discretionary fund account. 3/5 (Vice Mayor Harris) 2 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 3 Resolution No. 118-15-14457 in support of the Miami-Dade County Home for ALL Pets 4 Workshop and to reimburse Vice Mayor Harris' discretionary fund account, passed by a 5 -0 5 vote: 6 Yea: Mayor Stodda Vice Mayor I·b"';'''' Nay: N. RESOLUTION(S) 11 12':'for further ~Iarification by the City Attorney. 13 14 Harris, the motion to approve 15 ission meeting of Tuesday, July 21, 16 2015 tann.le'5d 17 20 , '. r Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 4. A Resolution of the City of South Miami ("City") enabling the vaccination and spaying or neutering of feral cats within the City limits. 3/5 CITY COMMISSION MINUTES August 4, 2015 (Vice Mayor Harris) 3 1 Moved by Vice Mayor Harris, seconded by Mayor Stoddard, the motion to approve as 2 amended Resolution No. 120-15-14459 enabling the vaccination and spaying or neutering of 3 feral cats within the City limits, passed by a 4 -1 vote: 4 7 8 9 10 11 12 13 14 15 16 23 24 Yea: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Edmond·" '~,- Nay: Commissioner Liebll'tijo~/ At:::!~~~\~'::I:_,,~ __ A Resolution authorizing the Mayon'&0distribut~~e flyer advising the public of h 5 I I II ' .~. ·",c. 3/5 teo ar nsta atlan program. <0j:S"": "'Y:>\,,\ (Mayor Stoddard) (.t~~\ -~ h "<:::, ,,>~ ---{,,-)::: ~ ~:: The Commission discussed the propos17d lette~{COmmiSsioner.'.~i,,7?man expressed concerns about vendors being end?r~ed by the dt\I:;C~r.9~jSSioner Edmond\~'7,sommended to add language at the bottom of thdl~er,~ repeatingth!'lt,ilie City "cannot guar;mtee the work, ",V :<\iL'" ":<rtF' only that the contractor has agreed to;:!J2eprices qU!itt~~." \~>: :::. <JL~,:;!~);t>::,:,_, '<:~",>§C Moved by Mayo~.?t.2<!q~rd, secor\9,~\~ by Vi~N1;~¥,~r Harm~~\!he motion to approve Resolution No. 121-15*f4~60~1:Jtborizing t~~)MaYQfjf~;lljst~lbute~'flyer advising the public of (;:~:b;':':' " "'</ f:,_ \$'0;~-4:""'«,-#;<" '-':';:;,,">'JJ:\i,- the Solar InstaliatiorLpJ:ogram, passed by a ~~':I.,yofe: \j";' \;3:','\ \:t/~~ '~/-::,< _~~:-"- O. P. RING(S) (NONE) 'READliNG (5) PUBLIC HEARING(S) Article VIII, titled "Transit-Oriented Development District," Section 20- 8.3{C)(2)(d) to make corrections and add uses permitted in' the other TODD districts to the TODD (PI) Public / Institutional zoning district. 3/5 (City Manager-Planning & Zoning) The City Attorney presented this item. CITY COMMISSION MINUTES August 4, 2015 4 '1 2 The public hearing was opened and the following individuals addressed the 3 Commission: Yvonne Beckman, Dick Ward, former City Commissioner Lew Sellars, Tim Van 4 Hemert, Beth Schwartz, Antoinette Fischer. 5 6 7 8 9 10 11 12 13 14 15 16 17 18 21 The speakers expressed opposition to the ordinance, with the majority of them recommending placing the question regarding the redevelopment of the City Hall site on the ballot. The Commission discussed the proposed ordinance, I~K!f1g into consideration some of '''''\<d:\'"'-'· the arguments expressed by the speakers. At the conclu~jOl1*i'1:he Commission agreed to table the item to allow staff to explain in more detaH •• ~6·~iipossible impact of the proposed amendments to the Land Development Code.>~ 1 "',y, Moved by Commissioner Edmond,Vice Ma;~~I:~~'~~i:' the motion to table An Ordinance amending the City of South nd Development CO~0!ifrticle VIII, titled "Transit-Oriented Development District," ) to makeGQh~ctions and add uses permitted in the other TODD districts to the ic / Institutja~'~I?oning district, passed by a 5 -0 vote: :::,0 Yea: 22 seconded by Commissioner Edmond, the motion to 23 approve Ordinance o. creating Section 2-4.9 in Chapter 2, Article I, of the City of 24 South Miami's Code of establishing an alternative enforcement procedures for 25 ordinances and statutes pursuant to Chapter 162, Florida Statutes, passed by a 5 -0 vote: 26 Yea: CITY COMMISSION MINUTES August 4, 2015 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman 5 Nay: Commissioner Edmond None 7. An Ordinance amending Chapter 2. Article III, titled BOARDS AND COMMITIEES. Sections 2-24 and 2-25 to accommodate the enforcement of the 3 4 Moved by Mayor Stoddard, second 5 Ordinance No. 16-15-2223 amending Chaoter:~ 6 Sections 2-24 and 2-25 to accommodate the 7 of certain misdemeanors, to bring 8 Statutes, to replace the schedule nf,:filil!ll: 9 and to otherwise update and clarify . i~,seS~l;t.ion 10 enforcement of all ordinances, passed 11 Q. UBLIC HEARING(S) (NONE) R. 8. Chapter 15B of the City of South Miami Code of Section 15B-7 and provide for the creation and operation of a Parks Fund. 3/5 (Mayor Stoddard) 18 19 Mr. Pepe presented this item, explaining the various changes he proposed to the 20 ordinance: In Section 1 (1) Definitions, striking "Green spaces", "Neighborhood parks", and, 21 "Play fields"; under (6), the City Attorney explained the reason for his recommended changes in 22 order to be in compliance with the mandates of the Charter in creating a committee. In CITY COMMISSION MINUTES August 4, 2015 6 1 addition, an amendment to subsection (5) was moved by Commissioner Edmond, seconded by 2 Commissioner Liebman to strike the last sentence authorizing the Finance Director "to create 3 other funds, subfunds, or accounts as may be needed to implement the purpose of this 4 ordinance." The motion approving all the amendments passed unanimously. 5 6 Moved by Mayor Stoddard, seconded by Commissioner Liebman, the motion to approve 7 as amended An Ordinance amending Chapter 15B of the City of South Miami Code of 8 Ordinances to add Section 15B-7 and provide for the operation of a Parks Trust 9 Fund, passed by a 4 -1 vote: 10 13 14 15 16 17 Yea: Nay: S. ADJOURNMENT Attest CITY COMMISSION MINUTES August 4, 2015 Mayor Stodda Vice MayoFjJij~tris ",',':,Y;i::;_(;! CommissjQ'6:~r Welsh Commi¥~ii))er Liebman \1%'i'_>~~ CommissiOtirer,Edmong:. >:_F' __ .. ojtfli;{"';' ~ 7 To: Date: From: Re: THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE MEMORANDUM Honorable Mayor and City Commission August 4, 2015 Steven Alexander City Manager Manager's Report Attached are the City's accomplishments for the period covering July 13 -August 2, 2015 which are hereby submitted for your review prior to the Commission Meeting. If you have any questions please feel free to contact me. Finance: Finance has completed the development of the FY 2016 PROPOSED Budget, and posted the document online. Finance is preparing for the August 13, 2015 Budget Workshop. Finance is scheduled to meet with the Budget and Finance Committee Tuesday, August 4, 2015 and continues working with the Budget and Finance Committee on the development of their recommendation for FY 2016's budget and the development of City Budget Practices. Finance is on hold with the installation of the new upgrade to the City's ONESolution Finance program until the City's New Virtualization server is installed. Finance continues to trouble shoot any issues related to the City'S ONESolution finance system. Finance continues to monitor the different department's issues and help correct those matters. Finance continues to update and trouble shoot issues related to the City's website. Finance is in the process of closing June 2015. Once the budget to actual report for June 2015 is complete, the City will be uploading to the City's website and providing to all department heads. -2 -City Manager's Report to the Commission for August 4, 2015 Management Information Systems: The City has provided MDC ITO with a purchase order to obtain the virtualization servers. The City is moving forward with the option which is extremely beneficial to the City. The County will be installing the City's virtualization system at a County, high-security, Data Center. The City's Wi-Fi project is on complete hold until the connectivity problems are corrected. Apparently there is a major issue somewhere between the antennas and the City's existing firewall. The City has completed the installation of a new switch and is in the process of purchasing a new modem. Miami-Dade County along with all other involved vendors are currently trying to fix the problem. Parking: Parking has submitted the required annual reports. Laz Parking is working on completing the marketing plan for the City's parking infrastructure and public parking garage. Parking continues stripping parking spaces throughout the City which will be converted to paid parking. Moreover, as Parking completes the striping at other certain areas, parking will install parking meter heads. Parking continues reviewing a possible partner, to provide video updates of parking stalls, real- time. The program may serve to substitute the costly smart parking initiative, like Streetline's program, by not requiring any major capital costs. The vendor has come to us in an effort to provide a US pilot program, which would cost the City $0. Review is in progress. Nonetheless, until the video option is presented as viable, the City is moving forward with the development of a smart parking program. The City Manager has reviewed and provided comments for the RFP for smart parking second version. Finance and procurement has addressed the comments and has forwarded the revisions to the City Manager for final review. The City continues anticipating the item being heard before the City's Commission in the latter part of 2015. Procurement Division: City Managers Report: RFP -Solid Waste: The RFP was advertised June 17th • A Mandatory Pre-bid meeting was scheduled July 8th at lOAM. An inspection of the City's Solid Waste vehicles was scheduled July 16. The RFP due date has been extended to October 16 at lOAM to allow for additional analysis and feedback from the solid waste industry. RFP lanitorial Services: The RFP was advertised July 7th. A Mandatory Pre-bid meeting was scheduled July 23rd at lOAM; 22 vendors were in attendance. The RFP will close on August 4th at lOAM. RFO -Complete Streets Policy & Design Standards Manual: The RFQ was issued on July 9. A Pre-bid meeting was scheduled July 28; three vendors were in attendance. The RFQ will close on August 7 at lOAM. -3 -City Manager's Report to the Commission for August 4, 2015 RFP -Drainage Improvements at Dante Fascell Park: The RFP was issued on July 20. A Pre-bid meeting is scheduled August 3 at lOAM. The RFP will close on August 14 at lOAM RFP -Citywide Drainage Improvements: The RFP was issued on July 24. A Pre-bid meeting is scheduled August 3 at 10:30 AM. The RFP will close on August 14 at I I AM._ RFP -Mango Terrace Neighborhood Traffic Calming Improvements: The RFP was issued on July 24. A Pre-bid meeting is scheduled August 3 at I I AM. The RFP will close on August 14 at 12 PM. RFP -Bus Shelter Fabrication & Installation: The RFP was issued on July 24. A Pre-bid meeting is scheduled August 3 at I I :30 AM. The RFP will close on August 14 at 2 PM. RFP -Citywide Sidewalk Repairs: The RFP was issued on July 27. A Pre-bid meeting is scheduled August 3 at I PM. The RFP will close on August 14 at 3 PM. RFP -42 St Road & Drainage Improvements: The ITQ was issued on July 29. A Pre-bid meeting is scheduled August 3 at I I AM. The RFP will close on August 17 at II AM. ITO -43 St Road Drainage Improvements: The ITQ was issued on July 29. A Pre-bid meeting is scheduled August 6 at lOAM. The RFP will close on August 17 at lOAM. Solar Panel Installation Program for City Residents: A notice regarding program details has been posted on the City's website. The notice has been placed in two areas in the website; (I) the "Headlines" section on the home page and, (2) the "Information Desk" page through the link "Solar Panel Program." Draft -Towing Franchise RFP: The City Attorney is reviewing state legislation, and the City's and County's towing ordinance's to determine if the City may move forward with the planned RFP. Purchasing Ordinance: Continue working with the City Attorney to complete a draft Purchasing Ordinance. Once completed, the Purchasing Ordinance will be forwarded to the City Manager for approval. The final document will be placed on an upcoming Commission Meeting for approval. CODE ENFORCEMENT Following are highlights for the City's Code Enforcement Division July 18 -31, 2015: Bi-Weekly Statistics: a. Issued 43 Courtesy Civil Infraction Notices (CClNs). b. Issued 5 Notices of Civil Infraction (NOCls). c. Handled 8 complaints. d. Conducted 73 proactive Inspections. e. Conducted 36 re-Inspections. f. Closed 28 cases. -4 -City Manager's Report to the Commission for August 4, 2015 g. Removed 7 illegal signs from the City. h. Handled 9 graffiti tags. i. Reviewed 76 building permits. j. Assisted 32 counter walk-ins. Fines & Fees Collected: Total amount collected through the end of July 2015: $ 5,387.03. Local Business Tax Compliance Office: For the period of July 18 -31, 2015 a. NEW BTRS ISSUED b. NEW LIENS ISSUED c. INSPECTIONS CONDUCTED d. NEW BTRS REVIEWED Reports, additional items a. FL League of Cities Report b. Miami Dade County Report Total number (10) (27) (50) (10) c. License renewals 2015 -2016 (Began Printing) d. Towing Companies Inspections e. Solid Waste Enclosure Requirements Notices f. Renewal Report (Submitted) Special Project(s): Total amount collected $ 3,000.00 $ 3,300.00 The CE Division held its Special Magistrate hearing on Thursday, July 16, 2015. The CE Division performed inspections of single-family residences for address numbers. The CE Division attended its SFACE meeting held on July 29, 2015 for re-certification. Police Department The following are the accomplishments for the Police Department for the time period July 6th , 2015 through July 30th , 2015: -5 -City Manager's Report to the Commission for August 4,2015 Chiefs Office • "Staff Own-A-Zone" program yielded 30 citizen and business contacts throughout the City; • Completed the budget process with the Finance Committee; • Began meeting for National Night Out Event with staff which has been scheduled for October 9th , 2015; • Participated in the Drug Free Youth Coalition monthly meeting; • Continued our CAST (Cops and Students Talking) program with the children at Parks and Recreation, completed a tour of the station and presentation at Murray Park; Uniform Patrol Division • There were a total of 23 arrests: 6 felonies, 15 misdemeanors and 2 warrant arrests. Out of the 23 arrests, 8 arrests were narcotics related. Community Patrol • Conducted 21 citizen contacts within the CRA area Professional Standards Division and Training • Several potential new police hires are being processed; • Two personnel completed background training to assist and improve the efficiency in the hiring process; • Active shooter training is being coordinated with local area schools. Criminal Investigations Division • CID conducted a bicycle theft detail which yielded I grand theft arrest. • CID conducted a robbery intervention detail and has identified several possible suspects. • C.I.D. detectives patrolled both the shopping areas and residential areas to deter residential and vehicle burglaries. -6 -City Manager's Report to the Commission for August 4,2015 PUBLIC WORKS DEPARTMENT Engineering and Construction Division SW 42 ST Design for Roadway and Drainage Improvements: Signed and sealed plans were received and comments were provided to the consultant. The project is currently being advertised for construction. SW 78 ST Design for Roadway and Drainage Improvements: Signed and sealed plans were received from the consultant. The project is currently being advertised for construction. Twin Lakes Drainage Improvements Design: Consultant submitted 100% set plans to the City with DERM for approval. The project is currently being advertised for construction. Sunset Drive Roadway Improvements Ph. V: Project is ongoing. Milling and resurfacing is complete. Thermoplastic paint is complete. Irrigation system is complete. Patch on left turn lane onto SW 67th Avenue will be repaired by MDC forces. Road Resurfacing on SW 60th Place and SW 64th Terrace: A contractor was selected via RFP. A resolution was approved by commission. Pending the signatures of the contractor to finalize the resolution and issue the purchase order. Police Fueling Facility Improvement: The accents lights illuminating the wording on the canopy were installed. The project is complete. PW is working on the final punch list for project close out. Street Lights (Cobra Heads) on 67th Street: Pending further instructions. Sunset Drive Striping: A Resolution to piggy-back on a contract with the City of Miami Beach is to be presented to commission on August 18, 2015. Median Landscaping along US I: Project being coordinated with FDOT. Attended a meeting with FDOT on June 23, 2015. Pending next submittal Pinecrest Villas Traffic Calming Design: The 90% design plans were submitted to MDC for preliminary review. Surveying continues in an effort to attain concurrency results for as many traffic calming devices as possible. Twin Lakes & Bird Estates Traffic Calming Design: Consultant .submitted 90% of the design plans for review. Plans were provided to Miami Dade Public Works for preliminary review. additional speed tables on SW 60 th Street and on SW 65 th Avenue are being proposed, pending MDC approval. Surveying continues in an effort to attain concurrency results for as many traffic calming devices. -7 -City Manager's Report to the Commission for August 4, 2015 SW 60'h Avenue Traffic Calming: A survey was redistributed to the residents for concurrency. Mango Terrace Traffic Calming: Surveys results were submitted to MDC to finalize approval. Signed and sealed plans were received from the consultant. The project is currently being advertised for construction. Manor Lane Traffic Calming: Contractor began construction July 7, 2015. A resolution for additional services is being presented to commission for approval. Street Name Signs: Installation of signs is complete in the downtown area. Contractor provided a fee estimate to replace the blades on SW 74th Street to include "Richard O'Barry". Fabrications for new signs along Sunset Drive are underway. Bus Shelters: Approval from MDT was received for the installation of 6 bus shelters. Signed and sealed plans were received from the consultant. The project is currently being advertised for construction. City Welcome Signs: A fee proposal was requested from a consultant. A proposal is expected to be received by the week of August 3, 2015. Public Works (Below are completed work orders that go beyond the day to day requests & duties). i. Repaired a "No Parking" sign located at 6040 SW 76 Street as requested by resident. ii. Re-installed a Stop sign located at the corner of 59 Place & 68 Street as requested by resident. iii. Re-installed a Stop sign located at the corner of 73 Street & 57 Avenue as requested by resident. iv. Cut a fallen tree branch that was blocking the roadway as reported by Police. v. Trimmed a tree located at 6358 SW 41 Street in the ROW as requested by resident. vi. Installed "No U-Turn" signs on the median of 72 Street & 57 Court as requested by the City Manager. vii. Trimmed 20 trees located on the ROW around the post office as requested by the USPS. viii. Trimmed palm tree located at 63 Avenue & 78 Street. ix. Replaced 4 broken garbage bins as requested by City Residents. x. Trimmed 40 trees in the Downtown area and Palms on 73 Street as requested by Public Works Director. xi. Pressure cleaned the Downtown are as requested by Public Works Director. xii. Filled I I trash holes with RAP as requested by residents and Public Works Director. xiii. Replace 4 electrical GFI outlets and 8 box covers in the median in front of City Hall. xiv. Installed 4 new locks for the electrical boxes in the Downtown Area as requested. xv. Installed electrical wiring and relocated video camera in the Commission Chamber as requested. xvi. Repaired & painted wall in the staircase at City Hall due to the installation of the new ADA Compliant Handrails. -8 -City Manager's Report to the Commission for August 4,2015 xvii. Installed a new AC duct for the property room in the Police Department as requested by Police. xviii. Installed a USB fax cable through the ceiling tiles to a computer as requested by the City Manager's Office. xix. Removed and re-installed electrical outlets in the Downtown Area for the installation of 4 new palms as requested by the Public Works Director. xx. Checked electrical issues on Dorn Avenue and contacted FPL to make the necessary repairs. xxi. Adjusted all timers for the Downtown lighting project as requested by the Public Works Director. xxii. Repaired two electrical boxes and installed two GFI outlets in the Downtown area as requested on 72 Street and replaced 2 damaged GFI outlets on 73'd Street. xxiii. Replaced two light fixtures inside the elevator in the Police Department as requested by Police. xxiv. Removed, repaired, painted and re-installed a street bench on 72'd Street & 5r h Avenue as requested by the Public Works Director. xxv. Cleaned AlC condenser coil as requested by the Public Works Director. xxvi. Repaired landscaping trailer as requested by the Public Works Director. xxvii. Replaced 8 GFI outlets in the Downtown area for the Downtown Lighting Project. xxviii. Pressure cleaned & painted the roof to the Storage facility at Public Works as requested by the Public Works Director. xxix. On 58th Avenue & 73 Street installed 2 new GFI outlets as requested by the Public Works Director. xxx. Completed walk through with MDC Fire Department inspection (Approved). xxxi. Repaired 6 light fixtures and 2 transformers in the Human Resources Department. xxxii. Replaced 30Amp timer with a new one as requested by Public Works Director. xxxiii. Replaced 2 light fixtures in women's restroom in the Police Department as requested by Police. xxxiv. Replaced 5 decorative light fixtures on Dorn Avenue as required. Parks and Recreation Department Administration • New employee Courtney Clay, Recreation Supervisor II (Programs), first day was Monday, August 3"'. Ms. Clay will be responsible for educational, cultural and recreational programming and partnerships. • Thirteen (13) recreation staff attended Active Shooter training with South Miami Police Department officers on Wednesday, July 29 th • • The department has three (3) vacancies to fill: Administrative Assistant, Tennis Operations Supervisor, and Recreation Aide. -9 -City Manager's Report to the Commission for August 4,2015 PARKS New Lake Fountain or Sub Surface Diffuser System • Waiting for reply from CM regarding which system to proceed with-email sent Thursday, July 30th . Tree Service Maintenance • The Department contracted with Big Ron's Tree Service to conduct major tree and landscape maintenance services at Dante Fascell Park on Friday, July 24th. Work completed includes removal of leaning fronds, tree canopy uplifting, trim hedges, etc. New Playgrounds at Brewer Park, Dante Fascell Park, Fuchs Park & Murray Park • Old playgrounds were demo at Murray and Dante Fascell Parks. New playgrounds to be installed at both sites the week of Aug. 17th . • Demo and installation of new playgrounds at Fuchs and Brewer Parks will follow completion of new playgrounds at Murray and Dante Parks. • All work is to be completed within 120 days from Monday, 6/1512015. Parks Master Plan • Survey is available on the city's website until Friday, Aug. 7th . • Current survey count is 134 • Survey marketing efforts consisted of: • Mailed 2,000 flyers to residents. • Issued two (2) separate advertisements in South Miami Community Newspaper. • Distributed hundreds of flyers at 4th of July event. • Distributed flyers at the newly renovated Winn-Dixie in South Miami. • Made announcements at city commission meeting and community meetings. • Advertised on city website and at parks and facilities. Dante Fascell Park Drainage Improvements • RFP Solicitation released July 20th , and closes August 14th. • Two (2) organizations attended the city's non-mandatory RFP pre-bid meeting. • Project estimated probable cost is $36,000 to improve and resolve ponding issue. Palmer Park Concession Stand Remodeling/Renovation • Solicitation closed Monday, June 8th at lOAM. • City received 2 proposals; lowest bid $93,172 • Director has recommended to defer project until FY-16, new funding period. -10 -City Manager's Report to the Commission for August 4, 2015 RECREATION In-house Tennis Operations • job position was reposted due to lack of qualified candidate, and closes Friday, july 31 ". Football & Cheerleading • Currently there are I 15 youth participants registered for football and 10 registered for cheerleading. U 12 football team roster is full. • $8,495 in revenue collected for football and $721.80 for cheerleading. • Miami Xtreme Kick-Off Classic was held last Saturday, August I ". Six (6) teams participated in this event. • There were no incidents reported. Senior Happenings • On july 20t", 45 seniors attended a Hypertension Educotion and Screening presentation. • The Culture and Community Association provided an Accordion Musician to play music during the lunch hour on july 28th . • On july 30th twelve (12) seniors attended an event at FlU for the Medicare Medicaid Anniversary. Summer Camp • 109 participants registered in summer camp. • $24,035 collected in revenue. • Weeks 6-8 featured weekly presentations and field trips with the South Miami Police Department. This ongoing program is called C.AS.T (Cops and Students Talking). 2nd -8th grade youth are participating in this program. After School Care Program • Registration begins Monday, August 3'd. • The program will feature homework assistance, arts and crafts and various recreational activities. • Recreation staff will provide transportation from South Miami schools. -11 -City Manager's Report to the Commission for August 4, 2015 Aquatics • The fourth session of swim lessons is underway. Summer swim lessons brought in 50 youth and adults and generated $2,030 in revenue. • Organized Group Swim sessions are booked for August. Special Events • July 2S, 20 I 5 Parks and Recreation collaborated with the University of Miami football team at Murry Park to provide local kids with gently used football gear and uniforms. This event brought out over 100 kids together for a fun evening of giveaways and interaction with the University of Miami football players. • The next and last summer movie night is Friday, August 7, 20 I 5 at S:30 PM at Murray Park, located at 5S00 SW 66 ST. The department is showing Disney movie Big Hero 6. Free popcorn will be available. • The Parks and Recreation Department will be hosting its Back-2-School Give-a- Wayan August 20, 20 I 5. This annual event is sponsored by the Parks and Recreation' Department along with local businesses to ensure that over 400 Kindergarten -Sth grade students will have an opportunity to receive a free backpack filled with the right supplies to make it a successful school year.