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Res. No. 267-99-10890RESOLUTION NO.267-99-10890 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA RELATING TO THE ACCEPTANCE OF THE COMMUNITY ORIENTED POLICING SERVICES (COPS)MAKING OFFICER REDEPLOYMENT EFFECTIVE (MORE)GRANT OF $112,500; AUTHORIZING THE CITY MANAGER TO EXECUTE APPLICABLE CONTRACTS AND DOCUMENTS; APPROPRIATING $37,500 FROM FEDERAL FORFEITURE CASH BALANCE TO BE DISBURSED FROM ACCOUNT NUMBER 615-1910-521-6430,ENTITLED "POLICE FEDERAL FORFEITURE FUND-OPERATING EQUIPMENT,"AS THE MATCHING FUNDS REQUIRED BY THE GRANT;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the United States Department of Justice has assisted Police Departments nationwide by providing grantfundsin technology,equipment or support personnel to assist themin becoming more efficient;and WHEREAS,the Police Department desires touse the grant fundsto improve technology by beginning to purchase Mobile Data Terminals (MDT's), support hardware and software forpolicevehicles;and WHEREAS,thematchingfundsrequirements of thegrant,$37,500,would not adversely affect the operations of the PoliceDepartment;and WHEREAS,the addition of Mobile Data Terminals inside the police vehicleswould enhance thePolice Department's overall operation and assist in police officer safety;and NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA; Section 1.The City Manager is authorized to accept moneyfromthe UnitedStates Department of Justice inanamount of $112,500. Section 2.TheCity Manager isauthorizedto appropriate $37,000 from the Federal Forfeiture cash balance to be.disbursed from account number 615- 1910-521-6430,entitled "Police Federal Forfeiture Fund-Operating Equipment," as the matching funds requires by the grant. Page 2 of Resolution No.267-99-10890 Section 3.The City Manager is authorized to execute any subsequent documents relative to obtaining this grant. Section 4.That this resolution be effective immediately after adoption hereof. PASSED AND ADOPTED this 21st day of December ,1999. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: jgfFy APPROVED: MAYOR Commission Vote: Mayor Robaina: Vice Mayor Russell: Commissioner Feliu: Commissioner Bethel: Commissioner Bass: i&*^ 4-0 Yea Yea Yea Yea Not Present CITY OF SOUTH MIAMI POLICE DEPARTMENT INTER-OFFICE MEMORANDUM TO:Mayor and City Commission ^Date:December 14,1999 FROM:Charles Scurr /irf //kJC^1 Re:Agenda Item #/( City Manager /JwaP*Comm.Mtg.Dec 21,1999 C^f TSTIfYI fnns Mnr*drantUSDOJCopsMoreGrant REQUEST A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTHMIAMI,FLORIDARELATINGTOTHE ACCEPTANCE OFTHE COMMUNITY ORIENTED POLICING SERVICES (COPS)MAKING OFFICER REDEPLOYMENT EFFECTIVE (MORE)GRANTOF $112,500;AUTHORIZINGTHE CITY MANAGER TO EXCECUTE APPLICABLE CONTRACTS AND DOCUMENTS;APPROPRIATING$37,500FROMFEDERALFORFEITURECASH BALANCE TO BE DISBURSED FROM ACCOUNT NUMBER 615-1910-521-6430, ENTITLED "POLICE FEDERAL FORFEITURE FUND-OPERATING EQUIPMENT," AS THE MATCHING FUNDS REQUIRED BYTHE GRANT;AND PROVIDING FOR AN EFFECTIVE DATE. BACKGROUND AND ANALYSIS ThePoliceDepartmentmadeapplicationfortheCopsMoreGrantonJune 12,1998 and was notified of the contract award onApril 1,1999.The award letter was received July 10,1999. Theapproval of attachedResolutionwillenablethePoliceDepartmenttosecurefederal funding,undertheCopsMoreGrantProgram,fortheacquisitionandinstallation of MobileDataTerminals (MDT's),SupportHardwareandSoftwareforpolicevehicles. Theaddition of MDT's insidethepolicevehiclesnotonlywouldenhancetheoverall effectivenessandefficiency of thepoliceofficeronpatrolbutassistinoverallpolice officer safety. The matching funds wouldbe appropriated from the Federal Forfeiture cashbalanceand wouldbedisbursedfromlineitem"OperatingEquipment"(615-1910-521-6430)inthe Federal Forfeiture Fund. Currentapproximatebalanceinaccount $74,854.19 Thisrequest 37.500.00 Approximate resultingbalanceinaccount $37,354.19 RECOMMENDATION Your approvalis respectfully requested CS/BR/sh 10/13/99 »ED 11:36 FAX U.S.Department of Justice OfficeofCommunityOriented Policing Services COPS MORE 98 AWARD «^§; Applicant Organization's LegalName: Grant it; ORIM: Vendor Ui Law Enforcement Executive Name: Address: City,State,Zip Code Telephone: Fax: Government Executive Name: Address:. City,State,ZipCode: Telephone: Fax: 4/1/1999 S 112,500.00 Award Start Date: Award Amount: Civilian Personnel Award:S 0.00 Equipment/Technology Award:S 112,500.00 South Miami Police Department 1999CMWX2768 FL01319 596000431 Chief Cokes Watson,Jr. 6130 Sunset Drive Miami,FL 33143 (305)663-6301 (305)663-6337 City Manager Charles Scurr 6130 Sunset Drive South Miami,FL 33143 (305)663-6338 (305)663-6337 Award End Date: Number of Redeployed Officers: Number of Redeployed Officers: 'Number of Redeployed Officers: jun a n rm Date 3/31/2000 4.50 0.0 4.5 ©004 By signing this award,me signatory officials are agreeing to abide bythe Conditions ofGrant Award round onthe reverse side offJiis document: Cokes Watson Jr.Chief of Pol-ir^m/n/QQ Signature ofLawEnforcement Jgtfecutive withTypedNameandTitle of Law Enforcement Executive.Date the authority toacceptthisgramaward. Signature ofGovernment Executive with the authority toacceptthisgrantaward. Charles Scurr City Manager 10/13/99, •-Typed Name and TitleofGovernment /w*v*»«r ::«.•*••••.•pafe •*• Executive. Acct Class:9R220201 /v&S&£<>'•'♦••'.*Y ^J^C^x./;:;-^^Award©:,50380 •10-'13'99 WED 11:36 FAX 1100 VtrtnoM Attnue.NW U.S.Department ofJustice Office ofCommunity Oriented PolicingServices (COPS) Grants Administration Division June 14,1999 Memorandum of COPS MORE 98 Items Funded Jurisdiction:SouthMiamiPolice Department ORI:FLO 1319 ThefollowingfigureshavebeencompiledbytheCOPSOffice based onareviewofyourCOPSMORE98 application. Awardamountsarebasedon Financial reviewbythe Office of the Comptroller. I Non-Sworn Civilians: Total federal dollarsawarded:$rj.00 Total Required FTE redeployment:0.0swornofficers II Technology/Equipment: Total federal dollars awarded:$112,500.0 Total Required FTE redeployment:4.5swornofficers 22MDTswithsupporting hardware ©005 •The official award date of yourCOPS MORE 98 grant is 4/1/99 .Youwill be reimbursed for any approved expenses incurred onor after 4/1/99 under your COPS MORE 98 grant If your department requested a waiver of the local matching funds,information concerning thisdecisionwillbesenttoyoushortlyunder separate cover.