Res. No. 265-99-10888RESOLUTION NO.265-99-10388
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA,RELATING TO CONTRACTS,
REGARDING ENGINEERING DESIGN,
AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH MC HARRY &
ASSOCIATES,INC.TO PERPARE ENGINEERING
PLANSFORTHESW 74th STREET /SW 59th
AVENUE PROJECT,AT A COST NOT TO EXCEED
$14,200.00,AND CHARGING THE DISBURSEMENT
TO "STATE GRANT"-ACCOUNT NO.111-0000-
115.3010 AND 111.1730.541.34-50.
WHEREAS,itisthe desire of the Mayor andCity Commission to protect the City's
residential neighborhoods from cut-through commuter traffic,and:
WFIEREAS,Public Works has prepared a schematic design for traffic calming,drainage
and landscaping improvements atakey downtown intersection:and.
WHEREAS,MC Harry &Associates.Inc..isan engineering firm pre-approved bythe
City Commission,andcan prepare engineering plansbaseduponthePublicWorksdesign.
NOW.THEREFORE.BE IT RESOLVED BY THE
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
MAYOR AND CITY
Section 1.TheCity Manager ishereby authorized to enter intoa contract withMC
Harry&Associates.Inc.toprepare engineering plansforthisproject,atacostnottoexceed
$14,200.00.
Section 2.This resolution shallbecome effective immediately after adoption.
PASSED AND ADOPTED this 21st dayof December 1999.
ATTEST:
CITY CLERK £)
READ AND APPROVED AS TO FORM:
Cip^ATTORNl
corrected 8/3/01 (see memo)
APPROVED:
&i*j
MAYOR
COMMISSION VOTE:4-0
MayorRobaina:Yea
Vice Mayor Russell:Yea
Commissioner Feliu:Yea
Commissioner Bethel:Yea
Commissioner Bass:Not Present
THE CITY OF SOUTH MIAMI
"Cily of Pleasant Living"
CITY OF SOUTH MIAMI COMMUNITY DEVELOPMENT DEPARTMENT
-MEMORANDUM -
TO:Ronetta Taylor
City Clerk
FROM:David K.Goodin^
Project rvfirrager ^^T
DATE:February 2,2001
SUBJECT:Resolution Amendment
Change of Account Numbers
Resolution 265-99-10888
Resolution No.265-99-10888 references an erroneous account number (#111-0000-219-1810).
Pleasecorrectthis resolution byreferencingtheaccountnumbers 111.0000.115.3010 and
111.1730.541.34-50 for the expenditures.
The double reference is needed since the first account has insufficient funds to cover the full
expenditure.Therefore,a second account number isalso referenced to cover the overage.
cc:Subrata Basu,ACM /Community Development Director
Hakeem Oshikoya,Finanace Director
Adriana Hussein,Chief Accountant
INTEGRITY*EXCELI.EN'CE ♦INCLUSION
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
TO:Mayor and Commission DATE:December 21,1999
FROM:Charles D.Scurr SUBJECT:Agenda Item#_
CityManager f*)CommissionMeeting,
December 21,1999
AUTHORIZATION OF THE CITY
MANAGER TO ENTER INTO A
CONTRACT WITH MC HARRY &
ASSOCIATES,INC.,TO
PRRPARE ENGINEERING PLANS
AT A COST NOT TO EXCEED
$14,200.00.
REQUEST
The attached resolution seeks approval to allow theCity Manager to enter intoa contract with
MCHarry&Associates,Inc.to prepare engineering plansfor drainage and traffic calming
improvements at the intersection of SW 74th Street &SW 59th Avenue,based upon a schematic
design prepared by Public Works.
It should be noted that this "not to exceed"contract amount includes two line-item services that
maynotbe required forthis project (Task1andTask2intheMC Harry proposal),which were
included inthe proposal for contingency reasons.If these services arenot required,the
engineeringcostswillnot exceed $7,700.00 (Tasks2and3).
Theproposalwaswrittenthiswaysothatitwouldhavetheflexibilitytoaddressboththetypical
(i.e.,$7,700.00)andthe "worst case"designscenarios(i.e.,$14,200.00)withouthavingtostop
the project for commission reauthorization,if such additional services wererequired.
Accordingly,each service was itemized asa "lump sum"amount,contingent upon authorization
of thatservice.Administration willclosely supervise the consultants to ensure that thedesign
costs are minimized.
BACKGROUND
An increase of commercial traffic along SW 74th Street can be expected with the opening of the
Sunset Theater,the 57th Court Office Building,and after the installation ofa traffic signal at Red
Road and 74th Street.In addition,because SW 59th Avenue connects the downtown district to
SW 80th Street,this roadway isa convenient "cut-through"route for commuters.These factors
necessitateproactiveactiontoprotecttheresidentialneighborhoodimmediatelysouth of the
central commercial district.
/continued....
Mayor and City Commission
MC Harry &Associates,Inc.Resolution
December 21st,1999
Page 2 of2
AttachedisaschematicdrawingdevelopedbyPublicWorksfor "traffic calming"atthekey
downtown intersection ofSW 59th Avenue andSW 74th Street,the demarcation line between the
commercialandresidentialdistricts.Theprojectwillalsoaddresslong-standingdrainage
problems along the 5900 and 5800 blocks ofSW 74th Street (north side ofthe street).
AttachedisamemototheERPBwhichprovidesadetailedsummary of theprojectobjectives,
the proposed landscaping improvements,andother background information.TheERPBwasto
hearthisitemthe morning ofthe 21st;a verbal report ontheERPB's comments willbe provided
at the commission meeting.
ANALYSIS
TheattachedresolutionauthorizestheCityManagertoenterintoacontractwithMCHarry&
Associates,Inc.toprepare engineering plansbaseduponthe schematic drawing prepared by
PublicWorks.MCHarry&Associates,Inc.,isoneofthethreepre-approvedengineeringfirms
toperformworkonbehalf of theCity,per Resolution No.30-96-9783.
The total expenditure would not exceed $14,200.00,and the disbursement would come from the
"State Grant",accountNo.111-0000-219-1810.Thisaccountcurrentlyhasabalance of
$88,559.
RECOMMENDATION
Due to the future increase of commercial activity along SW 74th Street,approval of the attached
resolution is recommended in order to provide the necessary roadway infrastructure
improvements atthis critical intersection.
Attachments:
ERPB Memo dated 12/13/99
MCHMHYASSOGIATES
December 3,1999 (revised 12-9-99)
David K.Goodin
Public Works Department
Cityof South Miami
4795 SW 75,h Avenue
South Miami,Florida 33155
Re:74th Street Intersection with 59m Avenue
Traffic Calming Project
Construction Plans Fee Proposal
Dear David:
MCHarry Associates,in collaboration with our civil engineer,Kimley-Horn,is pleased to submit this lump
sum not-to-exceed proposal in the amount of $14,200 for your review and approval.This proposal
addresses the design phase services necessary to document and permit changes to the roadway
geometry at the 74th Street intersection with 59m Avenue.Our scope of work is based upon your
conceptual intersection layout plan dated 10/22/99.A detailed scope description is attached.
Task1-Field Survey $2800
The consultant will obtain survey data for the subject intersection and produce CADD format
topographic basemapofthe project area.Field survey services will only be implemented if
existing city surveydatais incomplete or not directly applicable tothis project.
Task 2-Review Schematic Plan $1700
Oncethe field survey hasbeen completed,the engineer will review the existing elevations at
the intersection and compare proposed improvements recommended by the city to existing
conditions.
Task3-ConstructionPlans $6000
Prepare constructionplansfortheproposedimprovements.
Task4 -ContractDocuments/Permitting and Reimbursables $3700
Technical specifications;DERM permit application,if required,for altered drainage patterns
resulting from new landscape containment curbing;geotechnical exfiltration testing services to
supplement those performedbythecityifrequired.
Total Lump Sum NTE Fee for services indicated:$14,200
Please acknowledge city review and acceptance of this proposal by signing one of the two original
copies of this document.Keep one for your files and return the other to MCHarry and Associates.
Thank youforthe opportunity toservethe City of South Miami.
Sincerely,
M.Cl Harry &Associates,Inc.City of South Miami
bmas M.Carlson,A.I.A.Charles Scurr
-Prmc,Pal City Manager
/9B TUE 18:01 YhJL 19547392247 lUULb*UUK:N «ty ui
can Kimley-Horn
and Associates,Inc.
December 7,1999
Mr.Thomas Carlson,AIA
Principal
MC HARRY ASSOCIATES
2780 S.W.Douglas Road
Miami,Florida 33133
CEIVED
DeC^Vqqfl
CElVED
MCH/A
Re:Scope of Services for SW74h Street and SV*Avenue (Revised)
Dear Tom:
Kimley-Hom and Associates,Inc.is pleased to submit this proposal for providing
engineering services to prepare plans and specifications for this project.We have
reviewed our proposed schematic drawing with your office and the City of South
Miami.Citystaff initially requested that we provide construction documents to
implement the improvements identified as "Option 1"on our schematic drawings.;.
Since that time,City staff has included additional improvements includiriglcorbs,-
landscaping,and closing driveways.Oun
follow:•':t:>}.:•.':••:'•*•:•-..
••..'.'.•;'.>:>."'
SCOPE
Task 1-Field Survey
The Engineer will obtain survey data for the subject intersection.The survey -V...r .^r
provided in AutoCAD format and will contain atopographic base map of^ewojecf $
/--1 AA X>A I_—__V.J:_ao*:am «f«lia lnfs»<u^innl-infnrmariAn AfthA *»VlCriTirf ?.•':
Suite 157
5100 N.W.33rdAverus
"Fl.Laudardale,Florida
•33309 '
Itis not anticipated that right of way acquisition will berequired.Our surveyor will •
provide survey services associated with the preparation of sketches and legal £V
descriptions for right of way or casements acquisition should they be required as an
additional service.
Task II -Schematic Design Review
Once thefieldsurveyhasbeen completed,the engineer will review the existing
elevations atthe intersection and compare the proposed improvements as recommended
bythe City to the existing conditions.The intent of the review isto evaluate the impact
of the City's recommendations to the initial intersection improvement option that was
approved.Additional items such as inlets,curb and gutter,sidewalk,and landscaping
will impact the opinion of probable construction cost.
TEL 954 739 2233
FAX 8547392247
M1^M>VLIMWjRCT»lAMXnWateittt«(vi4*««?«AVRM«>dM
s
y xw«--•---
4'B
a Kimley-Horn
and Associates,Inc.
Mr.Thomas Csrfjon,December 7.19P9.Png«2
Task ITT -Construction Plans
The final Construction Plans set will be prepared for reproduction at half size sheets
(1P x 17")to take advantage ofthe ease and quality ofreproduction as well as being a
more convenient format for use in the field during construction.
The plans shall contain the following information:
1.A cover sheet will be prepared containing project identification information,a
vicinity map,index ofsheets and other information as may be appropriate.
2.Horizontal alignments and geometric improvements will be detailed on the
topographic base mapping.
3.intersection grading information will be shown.
4.General notes defining the basis of design and construction requirements.
5.The proposed drainage system along with proposed additional drainage elements
thatwillinclude construction notesand details.
Existing utility information as obtained during Task I -Survey Data Collection and
additional utility information provided by the City will be ad|edjtoJthe plans.6.
7.
8.
SigningandPavement
Minimal landscap
Total Projej
Horizontal &Vertical Control Plan sheet (l sht.)-Containing
vertical alignment as well the proposed drainage structures.'
.Signing and Pavement Marking Plan (1 sht)-Signing and pave:
be detailed.
.Detail Sheet (1 sht.)-Containing the non-standard details.
Task IV -Contract Documents
No contract documents will be prepared for this project.As directed by the City,the
contractor will be Miri Construction,Inc.who is currently under conn-act with the City.
Technical Specifications will reference the Standard FDOT Technical Specifications.
Supplemental Technical Specifications will be prepared by the Engineer which addressinstructionelementsnotincludedinsaidstandardspecificationsorthatareincluded
butrequire modifications.
toi/o*voiM»aicrM*J>«n»«ieiwaWW7«»iii>»Avwi»'>*»
t+VEjl8:01 FAX 19547392247 KIMLEY HORN
can
.•••^•'^^^^^•^^\r.-•://
Kimley-Horn
and Associates,Inc.
Mr.Tbomia Caxboo.December 7,1999,Page &
1.15 timescosts.Kimley-Hom's computer reimbursable expensesarebilledatthe
hourlyrate of$25.00.The reimbursable itemasitrelatestothegeotechnicalservices
will be authorized bytheCitypriortoexecution.
Fees will be billed monthly based upon services actually accomplished for hourly rate
elements.Billing will be due and payable within 25 days.'•;<v '••:•::;v:i;
Kimley-Horn and Associates,Inc.
Rate Schedule
December 7,1999 .
Principal '••$175.00per hour
«lSTAV\VOCl\PllOJSa\M.M0CErWWti««*«UflSrf-A*«
lg)(
THE CITY OF SOUTH MIAMI
"Cityof Pleasant Livine"
CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT
MEMORANDUM
TO:Environmental Review &
Preservation Board (ERPB)
Via:Fernando J.Rodrigue
Public Works Director
David K.Goodi
Project Manager
DATE:December 13,1999
FROM:SUBJECT:Traffic Calming Project
Atil thSW59mAvenue&74m St
INTRODUCTION
Attachedforyourreviewisaproposaltomodifyakeyintersectionattheborderofour
downtown districtinorderto beautify,to disincline residential cut-through traffic,andto
increasevehicularandpedestriansafety.
BACKGROUND
Theimpetusforthisprojectisstormwater drainage problems atandnearthis intersection.
However,asitisthe philosophy withthe Public Works Department,this drainage project isalso
an opportunity toachieveother design goalsatthesametime.
As you know,SW 74th Street is the delimiting line between the commercial district to the north
and the residential neighborhoods to the south.SW 74th Street therefore receives a heavy mix of
both residential and commercial traffic,aswellas significant pedestrian movement.(This traffic
flow can also be expected to increase once the Sunset Theater and the 57th Court Office Building
are constructed.)Also,as you also know,SW 59th Avenue is a heavily traveled road due to its
direct access to both the downtown district and SW 80th Street,a key commuter route.These
factors make the SW 59th Avenue /SW 74th Street a key intersection for civil planning purposes.
/continued ...
INTEGRITY*TT^CCTEUUX^Eir^C^:•*•XI*JCX-.XJSIOr<r
City of South Miami Public Works Department ♦4795 SW 75,h Avenue,Miami,Florida 33155 ♦Phone (305)663-6350 Fax (305)668-7208
ERPB Members
59th Avenue /74th Street Project
December 13,1999
Page 2 of 3
PROJECT GOALS
Several traffic calming plans were examined,such as round-a-bouts and medians,but were found
to be infeasible or impractical.Therefore,an alternate plan was developed encompassing the
followingprojectgoals:
1)To re-align the east/west approaches for vehicular safety,and to produce a traffic calming
effectviathebendsintheroadway.
2)To constrict the roadway width to the appropriate 20'at certain approaches toa produce
trafficcalmingeffect.
3)To shorten pedestrian crossing distances for safety.
4)To "disguise"SW 59th Avenue from appearing to be a tempting cut-through route out of
the commercial district.This would be accomplished by deliberately /ww-aligning
59th Avenue south of 74th Street (so drivers cannot see straight through to 80th Street)by
moving the on-street parkingfromthe west sideofthestreettotheeastside(this deflects
the traffic lanes tothewest,producing a traffic calming bendinthe road).
5)To reinforce the residential nature of this street through landscaping improvements.
6)Toremedythestormwaterdrainage problems atthis intersection.
PROPOSED LANDSCAPING
The landscaped islands usedto constrict the roadway areakey design feature.However,to
preventthelandscapingfrombeingrun-over,a"verticalelement"suchastreesareneededto
visually distinguish these areas (a vehicular safety consideration as well).Due to line-of-sight
and vehicular hazard concern,the only non-groundcover landscaping thatcanbe planted (i.e.,
tallerthan 214')are solitaire palms.These palms are ideal because theyarenomore obstructive
tothe line-of-sight thansignposts,andtheyhaveatrunkcalipernogreaterthan3",and therefore
theymeetFDOT"break-away"regulations.
The landscaping concept forthe groundcover isto "blanket"the islands with creeping periwinkle
(bothwhiteandpinkflowervarieties),andhave lavender periwinkleon6"earthenterraces
around the palm bases.The choice of periwinkle is ideal due toits tolerance fora variety ofsun
andmoisterconditions,andforitsconspicuous flowers.
/continued ...
I IlMTEORrTY*EXCBI.I.BN'CB:♦IMCL.ITSXON'I
City of South Miami Public Works Department ♦4795 SW 75th Avenue,Miami,Florida 33155 ♦Phone (305)663-6350 Fax (305)668-7208
ERPB Members
59th Avenue /74th Street Project
December 13,1999
Page 3 of 3
PROPOSED DRIVEWAY APPROACH CLOSURE
A privately-owned parking lot exists at 5900 SW 74th Street,next to the proposed intersection
improvements.This parking lot has two entrances on 74th Street,each twenty feet wide.In
order to create the landscaped island on 74th Street shown on the attached sketch,it will be
necessary to permanently closethe easternmost driveway approach (thiswillnot significantly
hinder the use ofthe parking lot).A letter has been sent to the property owner to garner their
opinion on this proposal.Hopefully,we will have their response in time for the ERPB meeting
on the 21st.
WINN DIXIE DRAINAGE IMPROVEMENTS
The ERPB should be aware that during the course of this project,it was discovered that roof-top
rainwater from the Winn Dixie store was being discharged tothe public right-of-way,
compoundingthedrainage problems inthestreet.Inaddition,itwasalsodiscoveredthatWinn
Dixie has an existing drainage system that conveys stormwater toa drainage system inSW 74th
Street,aviolation of currentstormwaterdisposal regulations.
Winn Dixie has indicated thatthey have retained consultants to address these drainage problems.
Therefore,the ERPB canexpecttoseea proposal from Winn Dixie to improve the aesthetics
along their southern building wall(in conjunction withthe drainage improvements)inthenear
future.
CLOSING REMARKS
Contingent upon ERPB approval ofthis traffic calming and landscaping proposal,anitemonthe
City Commission meeting agenda for December 21st will name an engineering firm to finalize
the plans for construction.Inorderto"fast track"this project for construction,itis hoped that
the ERPB willbeabletoevaluateand approve this proposal that same morning.Specifically,the
ERPBapprovalissoughtforthefollowing:
1)The"trafficcalming"proposal.
2)Thelandscapingproposal.
3)The closure of the driveway approach for the 5900 SW 74th Street parking lot.
Thank you.
cc:CharlesD.Scurr,CityManager
SubrataBasu,ACM/PlanningDirector
INTBORITY*KSCCnEEUCXnBISTCBi ♦1NCLUSIOJN'
Gty of South Miami Public Works Department ♦4795 SW 75th Avenue,Miami,Florida 33155 ♦Phone (305)663-6350 Fax (305)668-7208
poseomersecuonHi-1Li
Realignseast/westapproaches
DefinesResidentialCharacteronSouth
Disinclinesuseof59thAvenueforTransit
ProvidesTrafficCalming
Eliminateparkingspace,adddrivelaneguideline
GO
o
Drawnby:DKG
Approvedby:FJI
Date:10-22-99
DCurb»•/Cuttertoprotectlandscapedarea
Close2nddrivewayapproachtoparkinglot
addlandscaping
Asphaltpathfromstreetlohandicapramp
ingLotat5900SW74thStreet
THECITYOFSOUTHMIAM
"CiivofPIck:.;k.£UIA\'u\f"
1"=30'
SW74Street
andscapedareaslimitedtoxeriscapeplantsw/2.5'max.height
LimiteduseofSolitarePalmsduetolineofsightconcerns
Existingstreettree
On-streetparkingmovedfromwesttoeastsideofstreet
IStreetkDrainageImprovements
;SW74IhStreetand59thAvenue
.!SouthMiami,Florida
j
TRAFFIC
CALMING
PROPOSAL
SHEET
C-l
J