Res. No. 264-99-10887RESOLUTION NO.264-99-10887
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI,FLORIDA AUTHORIZING
THE CITY MANAGER TO DISBURSE A SUM NOT TO EXCEED
$55,198.00 FROM ACCOUNT NO.1910-521-4450 (LEASE
PURCHASE-POLICE VEHICLES)TO MEARS MOTOR LEASING
FOR THE CONTINUED LEASING OF EIGHT FORD CROWN
VICTORIA POLICE PURSUIT VEHICLES AND TWO CHEVRO
LET TAHOE POLICE PURSUIT VEHICLES.
WHEREAS,inFY1999thePolice Department procured newvehiclesin order to
maintainafleet of vehicleswhichallowsthePolice Department toquicklyandsafely respond tocalls
forserviceaswellas maintain preventive patrol;and
WHEREAS,thePolice Department wishesto continue theyearlyleaseonthe
aforementioned vehicles;and
WHEREAS,Mears Motor Leasingwasthe awarded bidder under Florida Sheriffs
Association Bid #98-06-0914 forleasingpolicepursuitvehicles;and
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1:TheCityManagerisauthorizedtodisburseasumnottoexceed $55,198
from account no.1910-521 -4450 (Lease Purchase -PoliceVehicles)toMears Motor Leasingforthe
continued leasing of eight Ford Crown Victorias andtwo Chevrolet Tahoes.
Section 2:That this resolution beeffectiveimmediately after adoption hereof.
PASSEDANDADOPTEDthis 21st day of December,1999.
ATTEST:APPROVED:
TTY CLERK //MAYOR
Page 2 of Resolution No.264-99-10887
-2-
READ AND APPROVED AS TO FORM:COMMISSION VOTE:4-0
Mayor Robaina:Yea
Vice Mayor Russell:Yea
Commissioner Feliu:Yea
Commissioner Bethel:Yea
Commissioner Bass:Not Present
TO:
FROM:
SOUTH MIAMI POLICE DEPARTMENT
INTER-DEPARTMENT MEMORANDUM
MayorandCity Commission DATE:December 14,1999
Charles Scurr,
City Manager
Cltf%&\Agenda Item #(U
Commission Meeting 12/21/99
Acquisition of Police Vehicles
REQUEST
Approval authorizing theCity Manager to disburse $55,198 from account #1910-521-
4450 (Lease Purchase -Police Vehicles)to Mears Motor Leasing for the continued
leasing of eight Ford Crown Victoria police pursuit vehicles and two Chevrolet Tahoe
policepursuit vehicles.
BACKGROUND ANALYSIS
In fiscal year 1998-99,theCity Commission approved the lease of eight Ford Crown
Victoria police pursuit vehicles and two Chevrolet Tahoe police pursuit vehicles.The
contract was awarded to Mears Motor Leasing.
ThisResolutionistocontinuethisleaseforelevenmonths of athreeyearleaseforthe
Fords.This lease is for eleven months (Nov.-Sept.)asthe October,1999 invoice has
been paid.The cost per Ford is $496 per month.The cost of a Tahoe is $525 per
month ona four year lease.The Tahoes willbe retained for a longer period of time to
better evaluate their suitability and to determine if more willbe needed inthe future.
Thefundswillbe taken from account #1910-521-4450,Lease Purchase-Police
Vehicles.
Currently in Account
This request
Balance in Account
RECOMMENDATION
$84,904.00
55.198.00
$29,706.00
I recommend approval of this Resolution.
October 19,1998 Aft
Captain Greg Feldman •••>MEARS
City of South Miami Police Department MOTHD
6130 Sunset Drive ,rAOINiX
South Miami,FL 33143 L.tAolNG
CaptainFeldman:
JSSSf IS**P^P°SeS n ?r0Vide Ae ^of South Miami *>**Department eight (8)new 1999 Ford Crown Victoria Police Package Sedans (Model*P-71)on aclosed-end Se plan.
1999 Ford Crown Victoria
Police Package Sedan
Model#P-71
(See Enclosed Specs)
I^!onnnn y $8,000.00 $611.0024Months20,000 per year $7,200.00 $642.00
36Moi ™ZPeryear $6'20000 5496.0036Months20,000 per year $5,800.00 $506.00
Over Mileage -.10 cents per mile
At the end of the lease term the South Miami Police Department will have three (3)options'
1)Returnthevehicles
2)Extend the lease ata lower rate
3)Purchase the vehicles for the residual value plus a$250 00
disposition fee
(A combination ofthe above options is possible)
The South Miami Police Department would be responsible for maintenance and all
insurance.necessary
Enclosed are our master lease and the standards of acceptance for police vehicles We will needyourletterofmtentandapurchaseorderbeforewefactoryordertheveSs
Thankfl /.
P
David R.Pickard
SALES •LEASING •SERVICE
3905 EL REY ROAD.ORLANDO.FLORIDA 32808 •FAX 407-578-4924 •PHONE 4Q7-298-2982
1999FordCrown Victoria
Police Package Model P-71
$19,434.00 Southern Zone
5 170.00 Left-hand pillar mounted 6"spotlight
$24.00 Rear door locks inoperative
$22.00 Rear door handles inoperative
$33,00 Rear windows inoperative
$19,867.00 TOTAL
Afc
October 22,1998 "MEARS
t/.r.-_MOTOR
LEASING
CaptainGreg Feldman
City of South Miami Police Department
6130 Sunset Drive
South Miami,FL 33143
Captain Feldman:
t,***,pursuit vehicles on a closed-end lease agreement as follows:
24 MONTHS 36MONtrq ,oM/>x™15,000 miles per year SKH?8 «MONTHS24@S675.00 y ]6^onnPeryear ^0 miles per year-io @$590.00 48 @ $525.00
Over mileage at .10 cents per mile
Tagfeeincluded
The vehicles would be equipped with the standard equipment for the Chevrolet t.w /•iservicemodel)K10706,4-door,4x4 (see «*«)^^^
^SmS^^lnt«SCatS Cndadh*"cloth front,cloth rear,Zn^A r ^rCSt WIth/cuP holders,tissue holders)(6C7)Auxiliary Dome Lamp
(7x6)Driver-side spot lamp
The South Miami Police Department would h*™»c«™«ui rinsurance.**™reni would be responsible for maintenance and all necessary
David R.Pickard
SALES •LEASING •SERVICE3905ELREYROAD.ORLANDO.FLORIDA qPfiOfl.PA v!,~Trlorida32808•FAX 407-578-4924 •PHONE 407-2^8-2982
Year :•1999
.Ma,fe,;Chevy Utility VehiclesModel:Tahoe Special slrticS
Style:K10706 4dr 4WD Snscial cs«.Effective Date:08/10/98 sPecial Service
<<<=MECHANICAL >>>
^s^eid^lect1 V8 (Vortec)engine
Brake/tranlmis^^transmission w/OD
Manual electronic shift control tran.f.*Locking differential oncroJ-transfer case
*3.73 axle ratio
4-wheel drive
*770-CCA battery
*140-amp alternator
*Wiring provision for 12-volt nwr-«,,~*Wiring provision for rnnf t Pw*supply••Erf si sair'ssr^asrj saa.-L5£-.-—«.-«
Transmission oil cooler
*Skid plate
Tront bow hooks
JSOOtf GVWR (3600 front/3750 rear)=•
axles (3925 front/3750 rear)Springs (36°0 front/3750 rear)
ndependent torsion bar front «u«nA_•emi-elliptical 2-stagJ Sx?i-Sf?Si™ront/rear stabilizer bars spring rear suspension
46mm front/rear Bilstia-in „=~i.
!i u ^casfc alummum wheelsnderbody-mounted full-si2e BMra ♦-,■?eed-sensitive pwr steering e w/stee*wheel
)rg£l°on £S'S£drUm brak6S -/-*-l anti-lock system
Fuel pump w/RFI filter
amless steel exhaust system
ols-inc:mechanical Hack t^v>»Aingle2-aided key ?ock Intern el WrenCh
<EXTERIOR >>>
rome front bumper w/black n,h »*.•
rome rear bumper w/black rS s ^&*ri*ht trim
gent colored grille P &steP Pa^
=tangular sealed beam haloopn v,«a^i
^ttent windshiexa^ipe8^^,-^se washers
Rear panel doors
<<<INTERIOR »>—->-..**•«..*.WAV ***•^
Non-reclining low-back vinyl front-h,^t-♦.3-passenger 60/40 snlit Joiij 7 bucket seats
High-density foam front/re"slats^**"bench seat w'°center armrest
Scotchgard Fabric Protector on all m~-*.Black vinyl floor covering *U Cioth *carpet surfaces
Tilt steering wheel
*Gauges-inc;certifiedloo m«vi
odometer &voltmeter P speedometer,engine temp,oil pressu^..
Key-in-ignition/headlamps-on warning w.P^ssure,tripPwrdoorlockswarningbuzzer
Pwr windows
Speed control
Front air conditioning
Rear window defogger
Rear seat heating duct
ETR AM/FM stereo w/seek-sean ^-•,
iuifi^ss^sr2^^^^^*^front/rear *~*—Dual covered pwr points
Soft vinyl door trim w/vinvl in«^„Front door map pockets Y inserts
Color-keyed cloth headliner
SS-rSSlS^^^^S sunshades
Removable rear cargo security shade *°area
<«SAFETY >»
4-wheel anti-lock brakes
Driver &front passenger air baas
Side guard door beams switch
:>ual high notehorn
3905EL-REYROAD
ORLANDO,FL 32808
Thisisan Agreement betweentheLESSORandLESSEE whnw mm..,«^•...*•«iu i^atu wnose names and signatures appear on Schedule "A".
1.LESSOR hereby leases toLESSEEthemotor vehicles deseriheW in c^~j..i .,*„„apart hereof;the term for the OTbed "ScheduIe A *»*"V additional Schedule "AV,attached hereto and ma
vehicle tobethenumberofmonths between the deliverv date nnri »h.«,«♦,.•♦._._..me aeuvery date and the maturity date stipulated on the Schedule "A",at the rates set forth there
2.LESSEE shall payin advance the first month's lease char™fnr tu*.,,-u-i ithisagreementthemonthlylease^"'*•VelUC,e leased "^^™each «»cv«y month following the date
charge onthedue date whichbeginsafterdelivery date The mrm»M„•»«"A".^^•™emon*lymU^e^m^»andmeMonaJyI^secliargewillbeShovmon
3.TheLESSORagrees:
a.to provide LESSEE with astate ofFlorida tag.
b.to allow LESSEE unrestricted use of leased vehicle*fnr =.„„i„„*.iforhireortowingofanothervehiclerttfcTfak».-*PU?°Se eXCept *•,ransP°"*ion of persons or properassignedorsubte,by LESSEE X?mewnt^^K^made "^dernor any interest therein™t
4.TheLESSEEagrees:
a.to furnish a copy ofself insurance certificate
of the motor vehicle bv the^wT ^t0 P&y b8CauSe of "^clamis «***out of the operation
for rent or lease shall be primal W Pr0V,dmg COVCrage for me LESS0R of a«*»vehicle
Atoe ofLESSEE'S Insurance Company
LESSEE'S Policynumber
LESSEE'S Initials
c.
d.
e.
g-
that ifthe insurance described above isnot issued ic mMt~tacceptabletoLESSOR,LESSEE is to taLZSv *u °[.susPended,and LESSEE fails to secure other insurance
Provisions of Paragraph So^TT-?8 ?*£,?LESS°R Imd ^t0 tem,inate lease »"**ethepartofLESSEE^LESSEE^^^^,WhlS u^*"^^^^shal!be considered defeuIt ontoacceptanadjustedmonthlyiZ^Sn^**"**"l0SSCS and daims "*«out of sucfa continued opwtion.may become liable to pay orU^tt S^k^TV"^T*fa Present **es •*tags for which LESSORtopayforallgasoline,added oil wLhiniSL h "**n0t meffeCt at the time of ^aSreement-handling of the vehicle and operating ^J^J^XST^*"****""C°nVerei°n'^^^^"
to reimburse LESSOR the value ofthe leased vehicle^r«««eM*^Ti.,_.thereof.vehicle(s)confiscated by any authority and/or for all expenses incurred as aresult
thatallvehiclesleasedunderthis agreement ch«it u~...
or controlled and paid by LESSEE,orSSSn,^f JT^?X^'f6'CarCfi"and licensed drivers selected--l*^all such vehicles with nLonabkc^aL dlhWe 2l "^*"*•^ISSEE sha""^i*said drivers to operateofsaidmotorvehicles.Vehicles should S^£!!»™eve">'.r«aso.nable Precaution to prevent loss or damage to any
vehicles.Upon written complaint from the LESSOR ST ""•*^umkm "described *manufacturers of saidleasedhereunder,LESSEE shall remove su^veT ***'Care'eSS °r *,"h*han<UmS of "V vehicles
tonotremoveany ofthe leased vehicles from th»Sta.»-*iri -j .ttonotifyLESSORatitsaboveaoTssTnTe^lv^n T*™"*"*"pem,ission ^^*e «»S0R.suit affecting any leased vehiclesor LESSOR.P y notlfica,ion'claim.Pa*ing violations,summons,or
intheevent of failure topay first notice nf th*.af«of $20.00 for each subsequent notice J^XmX mn^^"^^^»•*»««*»char§e
that its drivers,servants and agents will cooperate fullv with leww^h i
defense ofany and all claims or suits arising from the «™*«*,,My Insurance Carriers in the investigation anditsdrivers,servants and agents to^S^^ffl^*^0r ****LESSEE ^*«t0 caUSeaxereportstoLESSORconcerninganycollisionoraccidentoccurringwhilealeased
h.to not
i.
k.
1.
m.
vi^24^<^'»^^^^^^Z^!^nT.aa^tts-S^reP°rtsshallberemraedtoLES.provide the fullest information avaSaScSbmnoTitSLT'T8 ?**?********"**>*««S^^Utfcontammgnan.e^a^
equity commenced or threatened against LESSEE SS?S ^""*S SS^*0-OTP™«edmgs at hw o
that LESSEE has acquired neither rioht t*i»-•*he^f *^'*,*-r--«-«»--«i-^*i*tte>.fc«lil-lr1fcillr
n.^heshaUberesponsibleforsigninsOdom^n-.'°««»wnttenconsethemamrhydate.^^^^^^^a^^^
o.agrees to maintain and service said vehicIefsWn „~«.«,..possible,mechanical and body work is to U^Z^^T^^™^™^**1*™-wallcaseswhemamtenanceandrepairistobeperformed*ffiS»d£S f *^^^*•»"^raStaimamttnanceandrepausinexcessof$150.00,approval sluSh.f^°"^^tenance or repairs under $150.00 Fd^^^^"^^^"erWcn^aS^beSeCuredfron>«1"LESSOR.AIImamteaanceandrepaLo
p.atthetermmation of the lease period the vJiL.tf^
will be inspected by LESSEE and imStZmrt^""**"=**"390S HRey •«*'*•Orlando Tie vehici£?*ttV^Ie^°n receiptX^oTS^'^^^^^^'S^restoring the body,mismatched tires,chinned or w«™^-?LESSEE ^cost ofreplacing lost equipment,rerairine ™burned parts of the interior,including me^ovL^T £"*"^SCn,Ched-^P*1 or <***<*AmSl!*Pf ^SSEE Onanon^S^penod all five (5)tires will be the same b^Tty^S f "^"*•*"*agrees *»«»erminatio^of fte iZfceshallowestgroove.Tl,ese aro expenTt^E^•t in.ujssjjj.r^j^j^AUt0 De»l<«reduce from the value of avehicle when they buy or trad.
Early TerminatiomLESSOR agrees that LESSEE *outstanding or yet to be accrued owed by LESSEE mSSS^^T^"^0°**Vehic,e uPon W«<>m chamesa.Less Aana35 month lease,land 1/2^^^P^*efoUown6 additional costs:oiaucnarges
For 36 to 47 month lease,2lease paym«fa "ST*P"*CharSeS mpan*raPh 5^b-
.^^y^-eeventofear.term^^restwi,!
expense to me LESSEE of any kind wnaZvtr ^0^^°"^"PP"*"**™were receivea^S^nSowluchfundsShallhave^app^^£££5 -«^T **^"Orp0ltionS of ,ease ch*S«heretoa^Kfo
Sj-ft^*e provision,of thiseqummemperformmgfunctionssimilartotheleajveMd«foSTT "t??*?°pera,ion of*e «vehicles or othervemclesformefiscalpenodmwhichsuchterminationoccursorthenext
-w-mwuu 01 iunos u>iiujr uiuer tunctionafly similar eouioment tm "T xT,7 IT Z «*•'**""»«.give pnonty itoterminatethisAgreementtoacquireanvo^eouiEf This paragraph snail not be construed so as to permit LE
mesameapplicarion^^
6.The LESSEE agrees to pay LESSOR on the first of it.Non-receipt of this billing will in no way relieve LESWP^^*LESSEE wUI receive """^bil«ng in advance of thi,,alate charge of 5%of the monthly leased ffte^,™H«^T ?m """""^char8e-t™ag^Tp!LEschargeaddedforaUreturnchecks"^'ft"6 payment is not patd within 10 days of the due date.There wfflte aMOOof
the leased vehicle to the LESSOR at ihr™R^£^W^^,,^fcUS^^*«^«withholding and punishable as provided bytaw "*"•A&Uure ^retom me vehic«e shall be aT,ml™
7.For purposes ofthe following paragraph the term LESSPP i •
or omer agreements contracted with LESSOR.In the ««te feraro TE!1T&2*PeKOna,1>'S""*"^this agreemheremprovidedorifLESSEEshaUhavefiledabondIofba^™^f *•"^mme pavment of «V rental or othSfoundvoluntarilyorinvoluntarilyadjudicatedaSrXT*"*.*assl8nmem for benefit of credttors,or shaH have bappointforLESSEE'S business or ifLESS^^Z^Z^T^T^i^^^ai{a^^^nTetorleviedagainstanyorallofthepropertyoffteSffiSl^7^Walbc^^«^»StoLESSEEIfLESSORshallelecttoterminateihfe2JS2^J™*e riS»«to terminate any and all leases wL™nodLESSEEshaUno,be relieved of any liability for SKS IT™"*reaS°n °f ^°f evems descrited »*KSfatlureinwillingtoperformanyofmeterms,coven^lTcSf™P^?ntere^»«»>»»der to agreement or forSmstallmentsofrentorotherchargesaccruingfrom£2£?£TL 'BKmBOt **msuch eve™the oalance of"and payable.LESSEE further empowers LESSORto SEE?"**«"»««demand by LESSOR at once become *liable to any sun,action,defense or other proceed^KSfflSZT "^IT ""VehfcleS •*te found wi*»«W°7,tht '^ProC6SS ,Bd ****terminate me^SESrofrS^r^^^^^*^^^-mdemmfy and pay to LESSOR reasonable attorney's fe^»rf ™?•,,*"*If6 °fSa,d vehicIes:<***e LESSEE agreesrepossession.mey s fees •"«>st mcurred for collection of all monies due and for thecos"<
8.If LESSEE obtains through LESSOR or bv other m»,LESSOR responsible for the performance of the w^c^tSK^"""*"«»"<"
Notice by and between the parties hereto exceot as nthrequested,"to the addresses listed herein.'0fflerwise provided herein,shall be by telegram or certified mail,"ireturnreceip
10.Each copy ofthis lease agreement shall be deemed an orioinai *ahereofmaybewaivedormodifiedexceptbyan^s^T^^X^S^>^eea,heP3r",:S^ai'mpmViSUl,
In the aforementioned example,no more credit will be oiv.-c ..•.in the event LESSEE retains control of this vehicle betondmSZT ?»*"^"^"A"•***•mmri**•°n *e lea**•lease-^TOm,n,y **he shaU contmue ">be bound by all terms and conditions o,
COMPLIANCE WITHLAWS
None ofthe vehicles leased under this lease will while in the mi •
operated in excess of their respective rated maximum weight XSub^Z T*0'°tLESSEE>its *****servants,and agents,be
vehtcles are damaged in any manner due to overloadmg,l£SSK shaU £Z$Pf'C0Umy*^a"d/or Fedenl Regulations.If any of thelossessustamedthereby.The vehicIes ^no,be J^^S^J^T,,VV*LESS0R *•amoun,of ^«•••*™>Ses and
Rations applicable to the operation of such vehicles.LESSEETinjJlTwSZft **,*'°r mUnicipal statutes'laws-ordinances,rales orrafficv.olations or for the violation of any statute,law,ordinance ZlTJ™?.«^^nI«slfro^,"y'or ail fines,forfeitures,or penalties for
w nor allow any vehicle to be'used for any unlawful purposes or"for *fST I"."^dU'y conate'ted public authority.LESSEE shall noteasonofbemganexplosive,inflammable,toxic or fissionable.transportation of any property or material deemed extra hazardous by
XMAECTION EXPENSES
•ESSEE shall be liable to LESSOR for all costs and expenses inclnHim,,••».u
ereby agree to confer jurisdiction to the State of Florida with ven,T£^?^rate of "tterest on *e outstanding amounts and the partieswthvenue,n Orange County,Florida for disputes,claims or suits arising from this
11.
12.
pursuam to mis agt^enTlnrp^^roraspu^claimsorsm*arista^
TERMINATION OF CREDIT
LESSOR hereby retains theright to terminate inhissole and indenendanf/K^——.,^
the operation ofmis agreement and demand immediate remindLESSORhasbecomeliableforunderthetermsoftbTam^t LT!?^^ba,anceS•mc,Bdin8 the interest owed thereon,tapplicationsofLESSEEwithoutnewauthorizati^^a^^^""•on ror eacfi process fbr as long as there is an outstanding balance due.
The LESSEE agrees topayall freight,demurrage storace switehmiT/!«,,«_,
for metimemeequipmentshall leavete^^specified by LESSOR.i-ESSOR up to md mcludmg me __.of its rctum _^sto^e ^^^pme
WARRANTYNOTPROVIDEDBYLESSOR
TTie following changes and additions were made in this agreement before itw«c.«,~4u *that the LESSOR is not the manufacturer of the equipme^h^remT^against latent detects,material,workmanship,oVc^acn^specifications,or contracts which provide for specifi^^equipment will meet the requirements of any laws,ruleofmeequipmentandassetfor^
TTie LESSOR does not warrant the equipment hereinteased Sc^
lease or by supplemental attachment of this lease.THERE1 AMNOw1vvT^J^*0*1**"•"*"may «*•**appear in thiONTHEFACEHEREOF.(Fla.Stat 672^6 an^TUol^)WARRANT1ES W™01 ^ND BEYOND THE DESOUPnOf
The LESSEE and LESSOR agree to the above lease agreement.
LESSEE'S Name:
By:
Title
LESSOR'S Name:Mears Motor Livery Corporation
James C.Hartman President
Revised 07/18/96
„„,...Mea«Motor livery CorporationStandardofAcceptanceRequirementsforPolice Patrol Vehicles
at
condensed the description offitems fo-w^h ™.9e-k?L*0?"'TC.'fnce'we nav*patrol cars are used in aSSwtS™m!?ht be cha'9ed-We realize thatwestillexpectthe^clSTiTZi^^^^^^lT6"96'Vehicfes-butrecommendedmaintenancescheduSaccordancewrththemanufacturers
GENERAL CONDITION
*Tstte^^
EXTERIOR DAMAGE
INTERIOR DAMAGE
LOST ACCESSORIES
TIRES
Municipal Representative Signature