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Res. No. 243-99-10866Resolution No.243-99-10866 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO APPROVE PAYMENT OF $1,557.00 TO THE SPORT CENTER FOR FOOTBALL TROPHIES AND PLAQUES FOR THE 1999 POP WARNER SEASON,AND CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 2000-5630,"FOOTBALL" WHEREAS,ArticleIII,Section5,H,of theCity Charter,requires bidsbeobtained forpurchases of itemsover$1,000.00;and WHEREAS,theCity Administration obtained atleastthreebids: TheSports Center $1,557.00 Awards Universe Inc.$3,423.00 L&MEngraving&Trophy,Inc.$3,769.60 WHEREAS,TheSports Center wasthelowest bidder andthis company continues to giveusthebestprices,quality of productsandpromptandcourteousservice;and WHEREAS,these trophies were budgeted forthe 1999/2000 year. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section 1.TheCity Manager ishereby authorized to release funds of $1,557.00fromaccountnumber2000-5630,"Football",forthetrophiesandawarda purchase order to The Sports Center. Section 2.Thisresolution shall takeeffectimmediatelyuponapproval. PASSED AND ADOPTED this7thdayofDecember 1999. ATTEST; &4u£Z£> CITY CLERK raOTBALI.TROPHIES S TO FORM: APPRO MAYOR COMMISSION VOTE: Mayor Robaina: Vice Mavor Russell: Commissioner Feliu: Commissioner Bethel: Commissioner Bass: 5-0 Yea Yea Yea Yea Yea CITY OF SOUTH MIAMI INTEROFFICE MEMORANDUM TO:Mayor&Commission DATE:December 1,1999 FROM:Charles D.Scurr ./'SUBJECT:Agenda #_ City Manager /I/f /]{^^Commission Meeting December 7,1999 The Sports Center 4 REQUEST Thepurposeofthis memorandum isto recommend the approval ofthe attached resolution for the purchase of trophies and plaques for the players who participated in the 1999 Pop Warner Football Season. BACKGROUND Recognition for individual participants involved in activities and programs isa key element in motivating themto strive for excellence.Additionally it recognizes their efforts andisa reward forthe commitment theyhave exhibited andtimetheyhave devoted tothat endeavor.A further benefit,not realized immediately,is the positive example set for younger individuals who decide,partially aided bythat recognition,to become involved in similar activitiesandprograms. The lowest bid was submitted by The Sports Center ($1,557.00),who continues to give the Citythebestprices,quality of products and prompt and courteous service.Bids were also sought and received from Awards Universe,Inc ($3,423.00)and from L&M Engraving & Trophy,Inc.($3,769.00).Fundsforthis purchase of $1,557.00 willbe disbursed from Acct.No.2000-5630,"Football".Availablebalanceis$24,000.00. RECOMMENDATION Approval is recommended. The Sports Center 2033 W.73 St. Hialeah,F1.33016 BILL TO BID CITY SOUTH MIAMI P.O.NUMBER TERMS QUANTITY ITEM CODE 140 90 12 24 12 54 1 TROPHIES TROPHIES TROPHIES TROPHIES PLAQUES PLAQUES PLAQUES REP TROPHYS 10" TROPHYS 10" TROPHYS 12" TROPHYS 12" PLAQUES 8X PLAQUES 6X PLAUQES 9X SHIP VIA 10/26/1999 DESCRIPTION SINGLE ACTION SINGLE ACTION SINGLE ACTION SINGLE ACTION 10 (PLATE/PLQ) 8(PLATE/PLQ) 12 (PLATE/PLQ) Invoice DATE INVOICE* 10/26/1999 521 SHIP TO F.O.B. PRICE EACH Total 6.25 6.25 6.75 6.75 15.00 10.00 20.00 PROJECT AMOUNT 875.00 562.50 81.00 162.00 180.00 540.00 20.00 $2,420.50 ?\ PLAQUES: Customer:^SV \^I f\ Address:.__ Work #CoG>^>"Cp^VM v Sport:^W^\*,CN\g^f \gJv5sT Plaque Size Logo: # ize:dv-TC, Deliverby:_ LeagueCvV^o\"Gc^VnVvv f\V\\ Home# (Example:Football,Baseball) ize:ViO^,PictureSize (Example:Football,BaseballYofPlaoues:•*)ia®\^00fC)SH @(0 QO c)1©tD 05 Priceper Plaque: Plate Color:C^O\Q- Plate information: ()Sponsor PLQ()Coach PLQ Any special information: 1 He?* CorcVs £ ^ CoXJ Year: Sales Tax:Yes ()No() Plate Size: ()Assistant Coach PLQ()Other <3\p>»c K »»w»******a********************************* Plates Made: Plaques Made:. Date&Initial the Following **MirM**«HHHhM**MMM****M**Mt* TROPHIES:Deliveiby:. Customer:League: Address: Work #Home# Column Colon OvOc «Column Size:\Q ^IS (Example:/£iu&)&Gold,Black &Gold,Red &Gold) Figure:(Letterifrorn jV^W^\&(JK€gLT^AC^Tax:_Yes _No (Example^lngj^<§ctior^Doble action,Tj>aH) Male:\X Female:^^Eagle:Yean Logo: #of Trophies:a Plate Color a),is 6 .<s%a^ Plate colon*.s, C). Plate info: Please draw sample of Trophy:(For office use only) r\*^> PlatedSompleted: TrophiesSompleted:. c^cav C-*°y S"^«^€r. Date &initial the Following a******************************************* \Z ,&*!€>PUqv^^,....^|3>.00<?a.^(SQ>. 4Z^>0;lu^l^o-v>HibS -..~4>lB06eA:4 140. 3G,(B1'u 4 2D.o5>^^ \o r^t^5413.OC A MINUTEMAN PRESSW.FLAGLER (305)$23-5981 '«*37-KN feM ENGRAVING &TROPHY,INC JL 9465MILLERDRIVEMIAMI.FL 33165 (305)273-7607 •273-7608 FAX 273-0912 IE IE WHERE AWARDING ISA REWARDING EXPERIENCE ^ DATE QuxVre,- icvarggci Ai to.(X^viyv^a, QUANTITY Ol Q Kin if ^m-tifofas (oiJ*r(fK&nJTh^ DESCRIPTION UNIT PRICE 51 TOTAL SI SH 3E3S SSl ECZ ,3ED_T\0?S E3 gss:m SS Tt4n^S2£H(f^..oO 5 d -52^35 rtfl^tQV CEa m SgJ^. o^U1^-(5b i^no 0 (o3l^5q •^m 2U NO LIABILITY FOR PERSONAL INJv LOSS •ALL ACCOUNTS NET 30