Res. No. 241-99-10864Resolution No.241-99-10864
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO RELEASE
FUNDS OF $4,310.00 TO M.C.HARRY ASSOCIATES,INC FROM ACCOUNT
NUMBER 001-0000-131-8010,"SAFE NEIGHBORHOOD/OPEN SPACE PARK
GRANT",FOR FIELD SURVEY,TESTING AND WRITTEN DOCUMENTATION OF
ALL FINDINGS.
WHEREAS,Article III,Section 5,H,of the City Charter,requires bids be obtained for
purchasesofitemsover$1,000.00;and
and
WHEREAS,M.C.Harry Associates,Inc.,is one of three firms the City has on retainer;
WHEREAS,Their work was instrumental in the tremendous out come of Fuchs Park
project;and
WHEREAS,The services provided by MC Harry will consist of a field survey
reviewing existing conditions of the building,including walls,floors,roof,doors and windows
and providing a test with non-destructive X-ray testing equipment on exterior bearing walls at
four locations to verify reinforcing,and providing the City with a report documenting findings
and recommendations;and.
WHEREAS,Services rendered will assist us in the renovation and development of the
Open Space Park located at 6820 SW 64IH Avenue,South Miami,Florida.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
c^„ASAefonl-The City Manager is hereby authorized to disburse the sum of$4,310.00 from account number 001-0000-131-8010,"Safe Neighborhood/Open Space Park
Orant ,for payment to M.C.Harry Associates,Inc.
Sectl0n 2-This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this _16th
ATTEST:
day of November,1999.
APPROVED:
RgAD_AND APPROVED ASTO FORM:
Open Sjulv Park MC ii:irrv AsM>Li:itJTs3Fviccs •'.";
MAYOR
COMMISSION VOTE:
Mavor Robaina:
Vice Mayor Russell:
Commissioner Feliu:
Commissioner Bethel
Commissioner Bass:
5-0
Yea
Yea
Yea
Yea
Yea
TO:
FROM:
CITY OF SOUTH MIAMI
Mayor &Commission
Charles D.Scurr
City Manager
DATE:November 9,1999
SUBJECT:Agenda*
Commission Meeting
November 16,1999
Professional Services
Open Space Park
REQUEST
The purpose of this memorandum isto recommend the approval of the attached
resolution to contract MCHarry Associates to provide professional services for
the renovation and development of Open Space Park,6820 SW 64th Ave.,South
Miami.
BACKGROUND
The services provided byMCHarry Associates arethe first stepnecessaryinthe
process of renovation and development of Open SpacePark.Theseservices
consist of:Field Survey -Surveyvisible existing conditions of thebuilding
envelopeincludingwalls,floors,roofs,doors,andwindows.Testing -Non
destructivex-raytesting of exteriorbearingwallsatfour(4)locationstoverify
reinforcing.Report -Awrittenreportdocumentingfindingsand
recommendations.
MCHarryAssociatesisareputable firm whichinthepasthasprovidedtheCity
withtimelyandquality professional services.MCHarry Associates,Inc.,isone
ofthree firms theCityhasonretainerandthebestone dealing with structures.
The total costforthe proposed services is $4,310.00.Funds forthis proposal will
bederivedfromtheSafe Neighborhood/Open SpacePark Grant.The Account
numberis 001-0000-131-8010 andtheavailablebalanceis $55,000.00:
RECOMMENDATION
Approval is recommended.
MCHARRYASSOCIATES
3
October 27,1999
Mr.Doug Baker
Public Works Department
Cityof South Miami
4795 SW 75th Avenue
South Miami,Florida 33155
Re:Passive Park
6820 SW 64th Ave
South Miami,Fl
Fee Proposal
Dear Doug:
CO
.•-.
MCHarry Associates is pleased to submit thislump sum proposal in the amount of four thousand three
hundred and ten dollars ($4,310.00)foryourreview and approval.This proposal addresses services
relatedtothesurveyand inspection ofthe existing onestorystructurelocatedat6820SW 64th Avenue.
The deliverables shall consist ofawritten report that documents our analysis of the feasibilityto
renovate the existing house intoa multi-use parkpavilion.Drawings documenting theexistingbuilding
are not included in this fee proposal.
Please notethatthesurveyand subsequent reportprovidedby MCHarry and associates shallnotbe
misconstrued as a guarantee for the building.
CO
This fee proposal assumes that onlythe existing shell will be analyzed and not the existing utilities.
Task 1-Field Survey
Survey visibleexistingconditionsofthebuilding envelope includingwalls,floors,roofs,doors,
and windows.
en
Task 2-Testing
Non-destructive x-raytestingofexteriorbearingwallsatfour(4)locations toverifyreinforcing.
Task 3-Report
A written report documenting findings and recommendations
Please acknowledge City review and acceptance ofthis proposal by signing one of the twooriginal
copiesofthis document.Keeponeforyourfilesandreturnthe other to MCHarry and Associates.
Thank youfor the opportunity to serve the Cityof South Miami.
Sincerely,
MCHarry&Associates,Inc.City of South Miami
^Thomas M.Carlson,A.I.A.Charles Scurr
Principal City Manager
••••:
Exhibit A AMENDMENT I
South Miami Open Space Park
Torenovateabuildingandequipasmall,open space park.
BUDGET ITEMS
ISSUANCE OF BONDS*
PLANNING*
DESIGN*
PROJECT ADMINISTRATION'
LAND/BLDG ACQUISITION
CONSTRUCTION
FY 97-98
550
|1,000 1
t 6,000 |
1 9.350 |[
Building Renovation 30,000
Construction contingency^
TOTAL CONSTRUCTION [
ART ALLOWANCE (For Metro-Dade only)[
FIXTURES,FURNITURE,EQUIP :J
OTHER COSTS [
PROJECT CONTINGENCY ***
EXPENDITURE TOTALS
30,000
8,100
55,000
FY 98-99
c:
FY 99-00 TOTAL
550
1,000
6,000
9,350
30,000
][n
L
j
30,000
8,100
55,000
A REDUCTION WAS MADE TO REFLECT ACTUAL COST FOR PLANNING.
MONEY WAS APPROPRIATED FOR DESIGN AS A RESULT FROM PLANNING.
ALLOCATION OF MONIES TO COVER FOR PERSONNEL ADMINISTERING THE PROJECT
THIS LINE ITEM WAS REDUCED TO RE-DIRECT MONIES FOR UNAPPROPRIATED
EXPENDITURES.
*The cost of issuance of bonds for each year must equal 1%ofthe expenditure totalforthatyear.
**The combination ofplanning,design andprojectadministration costs cannot exceed 17%.
***Theprojectcontingencymaynotexceed 15%ofthetotalgrantrequest.