Res. No. 232-99-10855Resolution No._.232=99-10a5S
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO
DISBURSE THE SUM OF $1,935.00 TO IDEAL PROMOTIONAL
PRODUCTS,INC.,FOR PURCHASING NYLON SPORTS BAGS AND
CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 001-
0000.131.10000,"RECREATIONTRUSTFUND".
WHEREAS,Article III,Section 5,H,of the City Charter,requires bids be
obtained for purchases of items over $1,000.00;and
WHEREAS,The bags will serve as a means of containing and carrying the
participants'gear and equipment for this trip as well as future games;and
WHEREAS,The bags will have prominently displayed writing on them which
reads:South Miami Grey Ghosts;and
WHEREAS,With these bags,our participants will identify them as proud
representatives of our community and will also serve as a recruiting tool;and
WHEREAS,Funds for this purchase are being disbursed from donations
received by the solicitations of local merchants and individuals;and
WHEREAS,The City of South Miami Parks &Recreation Department has
receivedthefollowing bids:
T-Shirts Plus Color,Inc.$2,547.00
Ideal Promotional Products $1,935.00
Kings Bay Athletics $2,900.00
WHEREAS,Ideal Promotional Products,Inc isthelowest bidder.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OFTHE CITY OF SOUTH MIAMI,FLORIDA:
Section 1.That a purchase order is awarded to Ideal Promotional Products,
Inc.,for the amount of $1,935.00 for the purchase of nylon sports bags.Disbursement of
funds will be released from account number 001-0000-131-1000 "Recreation Trust
Fund".
Section 2.This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this _2nd day of November 1999.
ATTESJ^
4L*jU/*U>£
CITY CLERK
APPROVED AS TO FORM-
CITY ATTORNEY Sports llaps AtlantaTnp '99
APPROVE
~u
MAYOR
COMMISSION VOTE:5-0
MayorRobaina:Yea
VM Russell:Yea
Comm.Feliu:Yea
Comm.Bethel:Yea
Comm.Bass:Yea
CITY OF SOUTH MIAMI {Z ^/2>
£^
H
TO:Mayor&Commission DATE:November 1,1999
FROM:Charles D.Scurr */j I SUBJECT:Agenda #____
City Manager /<*////\^j/(/^Commission Meeting
November 2,1999
Ideal Promotional Products,Inc.
REQUEST
Thepurpose of this memorandum istorecommendtheapproval of theattachedresolution
forthe purchase of150 nylon sportsbags (30x14x14),sufficiently largetocontaina
football player'sequipmentand uniform,atacost of $1,275.00,and120nylonsportsbags
(18x10x10)sufficientlysizedtocontainacheerleader'suniformandequipmentatacost of
$660.00 foratotalcostof $1,935.00.Thetotebagsare intended for participants inthe
traditional TurkeyBowl football gamestobeheldinAtlanta,GeorgiaonNovember24-27,
1999.
BACKGROUND
The participants intheTurkeyBowlarethe players,cheerleadersandthe respective
coaches of theParks&Recreation's PopWarnerFootballprogram.Thebagswillserveas
ameans of containingandcarryingtheparticipants'gearandequipmentwhiletraveling
fromMiamitoAtlanta,aswellasinfuturegames.Thebagswillalsoservetoenhance
teamprideandspirit.Sincemany of theplayersdonotownacomparablysizedtotebag,it
isalsoa necessity for them.
Thebagswillhaveprominentlydisplayedwritingonthem,whichreads:SOUTH MIAMI
GREYGHOSTS.Thiswillidentifythemasproud representatives of our community and
willalsoserveasarecruitingtoolforincreasingthenumber of participantsinourFootball
Program.
Thefundsforthispurchasearecomingfromdonationsreceivedbythesolicitations of local
merchants and individuals madebyplayers,coaches,andparents,aswellas numerous
fundraisers conducted bythem.
Bidsforthe270totebagswerealsosoughtandreceivedfromT-ShirtsPlusColor,Inc
($2,547),KingsBay Athletics ($2,900.00)andIdeal Promotional Products,Inc.wasthe
lowestbidder($1,935.00).FundsforthispurchasewillbedisbursedfromAcct.No.001-
000.131-1000 "Recreation Trust Fund".Available balance is$6,500.00.
RECOMMENDATION
Approval is recommended.
Totcs/spoiting bags'99
0
Ideal Promotional Products,Inc.
300 S.W.2ndStreet
Suite 9
Ft.Lauderdale,FL33312
BILL TO
!City of SouthMiami
16130 Sunset Drive
SouthMiami.FL33143
DESCRIPTION
DATE
10/19/99
!Staff Polos-Outer Banks 6.5 oz 100%cotton polo w/embroidery "
color:Turquoise
;4sm.7med.91g.2x1.4x.xl
i Fruit of the Loom long sleeve polo t-shirt 50/50
•color:royal
j^m.7med.9lg,2x1,4xxl
!Anvil shon sleeve t-shirt 5.6 oz 100%preshrunk cotton
•color:iris
;4sm.7rned.9lg.2x1.4xxl
i420 nylon large sports roll bag w/1 front pocket adjustable shoulder
;strap
,colonroyal
j size:30x14x14
j420 nylon sports roll bag w/shoulder strap and handle
I color:royal
jsize.18xl0x 10
i Mesh solid baseball cap,100%polyester
icolor royal
|one size fits all
i
]Arrow pinpoint oxford long sleeve shirt
rcolor:corporate blue (light)
jsixc:2sm.4med,4lg.Ixl.2xxl
l
jJ-ind coaches jackets-nylon shell with kasha lining.drawstring
!bottom with slash pockets,water repellent
1color:royal
!Tax Exempt
Thank you for your business.
1UC.KL f-KUHU I 1UNML CK PAGE 91
PROPOSAL
PROJECT
!Tk/Lfe
QTY RATE AMOUNT
26 23.45 609.70T
26 9.00 234.00T"
26 7.50 195.00T
150 8.50 1.275 0OT:
120 5.50!66O.O0T
175 2.60 455.00T
13 22.50 292.50T
230;15.25 3.507.50T
000 i 0.00
Total $7,228.70
DELIVkHYOAIti.^•'*?..'*-^»
ORDER BY:^lAJC^t.J&S C<Afc*A
WHOLESALE PRICES
/^quantity
/dzTpcs.SHIRT STYLE
-^-««ST-_.o^.-_£™lQo_?9 cor tews)
K>
£**=&....
—^:&yo^^J^
vbfc
•new order
•RE-ORDER
•heart SIZE
•fuLL SIZE
INK COLORS:
SPECIAL
INSTRUCTIONS;
NAML:C^-^^4 C^>4^SLQA^rTAA fA,j /^frt/t
ADDRESS:
CITY:
TEL:
•NO
POCKET
-STATE:ZIP CODE:-
BEEPER:
4156 S.W.74 CT.•MIAMI,FL.33155 •TEL.(305)267-7664 I 267-7665 •FAX (305)267-6652
DELIVkMVlJAIH.T*~'\^_fjJLCOLOR,INC.
WHOLESALE PRICES
ORDER DY:vv wvo-v^dL^L G**j£
ADDRESS:
CITY:
TEL:
STATE:
OUAHTITY
PCS/DZ.I SHIRT STYLE
JUw?lfcv.<UU-
tic _CftT^6 vj\
3-ko
LfotXfin-\~3L&^_.
M.
•NEW ORDER
•RE-ORDER
•HEART SIZE
•full SIZE
INK COLORS:
SPECIAL
INSTRUCTIONS:
COLOR
KIDS SIZES ADULTS SIZES
2/4 6/8 10/12 14/16 M XL
So Sq J£:m £*w
f-r
QWITH
POCKET L-J POCKET
4156 S.W.74 CT.•MIAMI,FL.33155 •TEL.(305)267-7664 I 267-7665 •FAX (305)267-6652
QNO
XXL
k-C *-t*/^
ZIP CODE:-
BEEPER:
XXXL PRICE
c o
z2^'
V^M,o
n <w
SCREEN
PREP.
ARTWORK
INK
CHARGE
SUBTOTAL
TAX
UPS
SUBTOTAL
75%
DEPOSIT
BALANCE
AMOUNT
N0V-Q2-99 04:32 PM KING'S BAY ATHLETICS
KingsBay Athletics
14465S.DixieHwy
Miami,Florida 33176
(305)-235-1167
(305)-235-5532 Fax
Inv.To:
CITY OP SOUTH MI AMI
FLORIDA
305 235 5532
Quote
Number:E102
Date:November 02,1009
Deliv.To:
CITY Or SOUTH MIAMI
FLORIDA
P.02
l_.
PO Number Customer Representative
MARIA STOUT-TATE
•Description
!#1500 NYLONROLL BAG ROYAL BLUE t8"XL0"WITH WHITE CARRY STRAP
!#1430 NYLON ROLL BAG ROYAL BLUg 30"XI4"WITH WHITE CARRY STRAP
IPRINT ABOVE IN ONE COLOR ON SIDE
|SCREEN CHARGE AND SET UP PER DESIGN
j FREIGHTONABOVE
l
Project
SOUTH MIAMI GREY GHO
Quantity Price!axabte 'Amount
1200O 6.00 i 72000
150.00 12.25 J !1,637.50
370.00 1.001 270.00
1.00 30.001 j 30.00
1.00 42.50'42.5C
1
Sub-Total |$2,900.00
Fla Tax 6.50%on 0.00 !0.00
Total
|__
$2,900.00.