Res. No. 227-99-108501 RESOLUTION NO.227-99-10850
2
3 A RESOLUTION OF THE MAYOR AND CITY
4 COMMISSION OF THE CITY OF SOUTH MIAMI,
5 FLORIDA,AUTHORIZING THE CITY MANAGER TO
6 DISBURSE THE SUM OF $6,306.45 FOR THE PURCHASE
7 OF TWO LAPTOP COMPUTERS FROM PC CONNECTION,
8 INC.,AND CHARGING THE DISBURSEMENT TO
9 ACCOUNT NUMBER 001-2100-519.6430,ENTITLED
10 "OPERATING EQUIPMENT."
11
12
13WHEREAS,theMayorandCityCommissiondesiretomaintainthehighestlevel
14 of excellenceinthe provision of municipalservices;and
15
16 WHEREAS,computersare integral tothe provision ofsuchservices;and
17
18WHEREAS,the City's existinginventory of computers doesnotincludean
19 adequate numberofcomputerswith sufficient functionality andcapability,thereby
20limitingthequalityandquantity of the staffs output.
21
22 NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY
23 COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
24
25Section1.TheCityManagerisherebyauthorizedtodisbursethesum of
26 $6,306.45 from Account Number 001-2100-519.6430,entitled"Operating
27 Equipment,"toPC Connection,Inc.,forthe purchase oftwolaptop computers.
28
29Section2.Thisresolutionshalltakeeffectimmediatelyuponapproval.
30
31 PASSED AND ADOPTED this 2ndday of November 1999.
32
33 ATTEST:a APPROVED:34 ^
35 AiUXD*
36 CltY CLERK //MAYOR"
37
38 Commission Vote:5-0
39READAND APPROVED ASTOFORM:MayorRobaina:Yea
40 Vice Mayor Russell:Yea
41 Commissioner Bass:Yea
42 J^Z-^—*-,,Commissioner Bethel:Yea
43 <^z&-~/(ry.<zz?J/#A-^Commissioner Feliu:Yea
44 CITY ATTORNEY
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
To:Honorable Mayor Date:October 12,1999
and City Commission
From:Charles D.%oxm A/j /I .aA Subject:Agenda Item #
City Manager /V Vt^^Commission Meeting 11/02/99
REQUEST
Purchase of a new computer
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE
CITY MANAGER TO DISBURSE THE SUM OF $6,306.45 FOR THE
PURCHASE OF TWO LAPTOP COMPUTERS FROM PC
CONNECTION,INC.,AND CHARGING THE DISBURSEMENT TO
ACCOUNT NUMBER 001-2100-519.6430,ENTITLED "OPERATING
EQUIPMENT."
BACKGROUND AND ANALYSIS
The purpose of this memorandum isto recommend the approval of a resolution authorizing
payment toPC Connection,Inc.,inthe amount of $6,306.45,forthepurchaseoftwonewlaptop
computers.
The laptop computers,whichhave advanced processing,graphics andstorage capabilities,would
replaceoutdatedcomputersintheOffice of theCityManager,providingfortheenhancement of
Office work products.
Funds would be charged to Account Number 001-2100-519.6430,entitled "Operating
Equipment."The current balance ofthe account,$16,200.00,is sufficient;the remaining balance
would be $9,893.55.
RECOMMENDATION
Approval.
Attachments
Date:10/1B/99 Time:10:07 AM To:+1(305)666-4591
PC Connection,Inc.
730 Milford Road.Route 101A,Merrimack,NH 03054-4631 Tel:603/423-2000
'ThemostDecorated Mail-Order Companyinthe Industry"
Quote#:10057-621732
Page:001-003
TO:Grimas Reyes
CityOfSouthMiami
FAX:(305)666-4591
TEL:(305)663-6301
FROM:Jill S.Henault
DATE:10/18/99
TEL:(800)998-0092
FAX:(603)423-2412
EXT:3005
If anypartofthis message ismissingorreceived poorly,
please calltheabovenumber as soon as possible.
NOTES:
Grimas,
Hereisthepricequoteyourequested.ThispricereflectstheIBMGovernment
pricing.Please don't hesitate to call me if you have any further questions.
Sincerely,
Jill S.Henault
P PC WORLD
Seven-time winner,
BestMailOrder Company
IMPORTANT-PLEASE READ
THE INFORMATION CONTAINEDINTHIS FACSIMILE ISINTENDEDONLYFORTHEPERSONALAND
CONFIDENTIALUSEOFTHEDESIGNATED RECIPIENTS NAMEDABOVE.THISINFORMATIONMAY
BEPRIVILEDGED.CONFIDENTIALANDEXEMPTFROM DISCLOSURE.IFTHE READER ISNOTTHE
INTENDEDRECIPIENTORANAGENTRESPONSIBLEFORDELIVERINGITTOTHEINTENDED
RECIPIENT.YOUAREHEREBYNOTIFIEDTHATYOUHAVERECEIVEDTHISDOCUMENTINERROR.
ANDTHATREVIEW.DISSFMINATION.DISTRIBUTIONOR COPYING OFTHIS MESSAGE IS
STRICTI Y PROHIRITFD.IF YOU HAVF RFCFIVFDTHIS COMMIINICATION IN FRROR,PIFASF
NOTIFYUSIMMEDIATELYBY TELEPHONE ANDRETURNTHEORIGINALTOUSBYMAILATTHE
ADDRESS LISTED ABOVE.
€>PCConncclioa Inc.1997.PC Connection and MacConncction arc divisions and registered trademarks.
Date:10/18/99 Tinto:10:07 AM To:+1(305)666-4591 Page:002-003
PC Connection,Inc.quotation
730 Milford Road,Route 101A Quote#10057-621732
Merrimack,NH 03054-4631_.-.J—ft PLEASE REFER TO THE ABOVE6U3/4Z3-ZUUU QUOTE NUMBER WHEN ORDERING
Order line:(800)998-0092ext.3005 Date:October 15,1999
Salesperson:DawnA.Cutler Valid through:November 14,1999
Fax:(603)423-2412 Account #:
BILL TO:
Reyes,(305)663-6301
CityOf South Miami
6130 Sunset Dr.
Miami,FL 33143
SHIP TO:
Reyes,(305)663-6301
CityOf South Miami
6130 Sunset Dr.
Miami,FL 33143
DELIVERY
7-14DaysA/R/0
FOB
Wilmington,OH
TERMS
NET 15
FEDERAL ID#
2-049700
Qty Item#Maquf.Part #Description Price Ext
2 142215 2626JCU ThinkPad 390X PII400/64/6.4/24X/56K/157WIN 98
IBM COMPUTER BUSINESS SYSTEMS &MONITORS
$2,855.00 $5,710.00
2 30093 46H4209 PortReplicatorThinkPad 380/390/560
IBM FEATURES AND OPTIONS
$145.00 $290.00
2 57984 08L3147 IBM 10/100 EtherJetCardBusAdapter
IBM FEATURES AND OPTIONS
$122.00 $244.00
Linea:
CON
3
MENU
Askyc
Get Pea
ur Account Manager t
Total
Merchandise $6,244.00
Ship Via
Airborne
38.pounds
Freight
Charge $62.45
TOTAL $636.45
ce of Mind for Pennies aDay!
ibout Extended Warranty Coverage foraelowas90perday.
Lease for
as low as:$212.53/Mo.
Page 1 of 1
Data:10/18/99 Tiroo:10:07AMTo:+1(305)666-4591 Page:003-003
TERMS AND CONDITIONS OF QUOTATION
All QuotationsaresubjecttothefollowingTermsandConditions:
1.Quotation doesnot represent anofferto sell.PCConnection,Inc.reservestherighttoacceptorrejectall purchase orders.
2.Purchase Price.
(a)Pricing valid for quantities shown and for 30 days,excluding high commodity itemssuchasmemory.
(b)PC Connection does not collect sales and use taxes,except for sales made to residents ofthe States ofOhioandTennessee.PC Connection shall
notbeliableforhandlingorcustomschargesforshipmentsoutsidetheUnitedStates.
3.ShippingTerms.
(a)Delivery is based upon stockavailability attimeof order.Nextday delivery not available in all areas.
(b)PCConnection will arrange payment for shipping and insurance withthe carrier,butsuchcosts are the responsibility of Customer.Riskoflossis
upon Customer oncePC Connection deliversthe Product tothe carrier.Delivery timesare estimates onlyandPC Connection shall notbeliablefor
delays.
4.LIMITED MANUFACTURERS WARRANTY.
(a)PC Connection warrants thatithas good titletothe hardware Products it sells,and thatithas proper authority to license the software Products it
distributes.
(b)PC Connection doesnot warrant the performance orintegrityofany Product,butmerelypassesthroughtotheCustomerwhatever end-user
warranty the manufacturers orsoftware publishers providewiththeirrespective Products.
(c)YEAR 2000DISCLAIMER.PCCONNECTION,INC.ENCOURAGESITSSUPPLIERSTOMAKETHEIR PRODUCTS ANDSERVICES
YEAR 2000 COMPLIANT.HOWEVER,PC CONNECTION,INC.CANNOT AND DOES NOT REPRESENT OR WARRANT THAT ANY
PRODUCT ADVERTISED OR SOLD BY IT IS IMMUNE FROM DATE RELATED ERRORS RESULTING FROM THE TURN OF THE
CENTURY,THE YEAR 2000.ANY INFORMATION PROVIDED ON PRODUCTS HAS BEEN FURNISHED TO US BY THE
MANUFACTURER.
(d)PCCONNECTIONDISCLAIMS ALL OTHER WARRANTIES.EXPRESSOR IMPLIED BY LAW,INCLUDINGMERCHANTABILrTY
AND USE FOR A PARTICULAR PURPOSE.
5.LIMITATION OF LIABILITY.
INNO EVENT SHALL PC CONNECTION BE LIABLE FOR SPECIAL,INCIDENTAL,OR CONSEQUENTIAL DAMAGES,INCLUDING
BUT NOT LIMnED TO LOSS OF PROFIT OR OPPORTUNITY.CUSTOMER'S SOLE AND EXCLUSIVE REMEDY IS STATED IN THE
MANUFACTURERS OR PUBLISHERS END USER WARRANTY ACCOMPANYING THE PRODUCT.IN NO EVENT SHALL PC
CONNECTION'S UABILTTY EXCEED THE REPAIR,REPLACEMENT OR COST OF THE SPECIFIC PRODUCT PURCHASED FROM PC
CONNECTION.SOME STATES MAY NOT RECOGNIZE A DISCLAIMER OR LIMITATION OF WARRANTIES AND/OR LIMITATION OF
LIABILITY SO THE ABOVE DISCLAIMERS MAY NOT APPLY.CUSTOMER MAY ALSO HAVE DIFFERENT AND/OR ADDITIONAL
RIGHTS AND REMEDIES THAT VARY FROM STATE TO STATE.
6.Returns.
Returns of Products are subject toPC Connection's current return policies,which are set forth inthe catalogs,website,and shipping statement
subjecttoany additional orlesserreturnrightsadoptedbythe manufacturer or publisher.
7.ExclusiveAgreement.
TheseTerms of SalerepresentthecompleteandfinalagreementbetweentheCustomerandPCConnectionforthematterssetforthherein,andshall
be supplemented onlybythe prices,quantity,and descriptions set forth inPC Connection's invoiceforthe relevant sale.Terms contained in
Customers'purchase orders,offers tobuy,termsand conditions,andthelikeshallhaveno effect.
8.General.
(a)TheseTermsofSaleandany transactions madeunderthem shall be interpreted byandbesubjecttothelawsoftheStateofNew Hampshire
(b)IntheeventanysectionorportionofasectionoftheseTermsofSale are deemedunlawfulor unenforceable,thatsectionorportionofasection
shall bestricken from theTerms of Sale,andthe remaining termsshall continue infull force andeffect.
(c)PC Connection shall notbe responsible for damages or delays resulting from ActsofGod,and from other actions,both governmental and
otherwise,includingbutnotlimitedtowar,riot,seizure,and embargo.
(d)These TermsofSalemaybemodified from timetotimeby PC Connection without notice,and are current asofthe date ofthethen current
catalog orwebsite.Please refertothe current catalogorwebsite.
9.Leasepayment estimates basedona36 month,Fair-Market ValueLeasesubjecttocreditand documentation approval byNewcourt Leasing.