Res. No. 226-99-10849'Resolution No.226-99-10849
A RESOLUTION OFTHE MAYOR AND CITY COMMISSION OFTHE CITY OF SOUTH
MIAMI,FLORIDA,AUTHORIZING THECITY MANAGER TOISSUEOPEN PURCHASE
ORDERS TO VARIOUS VENDORS THATHAVEBEEN DETERMINED TO CONSISTENTLY
OFFER THE BEST PRICES ON GOODS AND/OR SERVICES USED BYTHE PARKS &
RECREATION DEPARTMENT AND APPROVING DISBURSEMENT OF FUNDS TOPAY FOR
THESEGOODSAND/OR SERVICES FROM DIVISIONAL ACCOUNTS AS APPROPRIATED
IN THE '99 -2000 FISCAL YEAR BUDGET.
WHEREAS,as part of its centralized purchasing procedures,the City Administration has
implemented on open purchase order system to facilitate acquisition of goods and/or services,and;
WHEREAS,for internal control,the City Manager is recommending that the vendor-
specific open purchase orders be issued fora specific amount which isnottobe exceeded and which
is applicable foralimitedtime period,and;
WHEREAS,by means of competitive bid State contracts and/or repeatedly obtaining
competitive bids over the course of months and in some cased years,the City Administration has
determined that the venders listed under Section 1 below consistently offer the best prices and
product quality ontheir respective goods and/or services.
NOWTHEREFOREBEIT RESOLVED BYTHEMAYORANDCITY COMMISSION
OFTHECITYOFSOUTHMIAMI,FLORIDA:
Section 1.The City Manager is authorized to issue open purchase orders for the 1999-
2000fiscalyeartothe following vendors intheamountindicatedbelowforeach of them:
Parks Maintenance Division
VENDOR NAME AMOUNT ACCOUNT NUMBER
1.BensonElectricCompany$2,500.00 001-2000-572-4620
2.Amerilumber $4,000.00 001-2000-572-4620
3.TroyIndustry $1,000.00 001-2000-572-4620
4.O'Gee Paint $2,500.00 001-2000-572-4620
Section 2.The disbursement of funds to pay for the open purchase orders will be charged
to various accounts determined tobe appropriate bythe Administration.
Section 3.This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 2nd dayof November,1999.
Page2 of Res.#226-99-10849
ATTEST;
&*jllL&
CITY CLERK
REA1 APPROVED AS TO FORM:
v /CITY ATTORNEY
OPENPO •«MAINTENANCE ONLY
Microsoft Word-Vendors '98 Commission approval
API
MAYOR
COMMISSION VOTE:5-0
MayorRobaina:Yea
VM Russell:Yea
Comm.Bethel:Yea
Comm.Feliu:Yea
Comm.Bass:Yea
CITY OF SOUTH MIAMI
TO:Mayor &Commission DATE:October 11,1999
FROM:Charles D.Scurr /H SUBJECT:Agenda #•*
City Manager /)/J fl \.^an Commission Meeting
u>November 2,1999
Open Purchase Order
to Various Vendors
Theattached resolution seeksthe approval ofOpenPurchaseOrdersforadiverse
array of vendors usedbyall divisions ofthe Parks &Recreation Department.On
three previous occasions (December,1996,November 1997,and November 1998)
the Administration recommended and received approval from Commission on Open
Purchase Orders.
Theuse of openpurchaseordershelpsto expedite the purchasing process,which
often involves delays associated withthe solicitation ofpricequotesforeach
individual purchase in excess of $200.00.These delays havean adverse impact on
programmingandmaintenanceoperationsacrosstheboard.Furthermore,the
administrative effort and paperwork required to obtain these quotes are unnecessary
giventhe consistent history orlowbid pricing exhibited by many repeat vendors.
Fundsequaltoorgreaterthantheamountslistedwereapprovedandincludedinthe
FiscalYear99/00budget.
The vendors listedinthe attached resolution have offered themost competitive
pricesbasedonthelowprice quote procedure appliedoverthepast year.Aside
from cost considerations,the Parks &Recreation Department has been extremely
satisfiedwiththe quality ofthe products/services,speed of delivery and customer
service provided bythesevendors.
Approval of theopenPO's will significantly enhance the Department efficiency and
thequality of itsservicedelivery.
I recommend approval.
Opoupc-99
<13^>n50^^E^ec-bcCc-.
CONTRACT AWARD SHEET
BID NO.:2385-2/02-OTR-CW (Previous Bid No.2385-2/97-2)
Industrial Electrical Service (5KVor Higher)
CONTRACT PERIOD:June 1,1998thruMay 31,2001
COMMODITY CODE:909-39 OTRYEARS:Two
PART #1:VENDORS AWARDED
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B.TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT PERSON:
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B.TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT PERSON:
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B.TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT PERSON:
F.E.I.N,:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B.TERMS:
PAYMENT TERMS:
DELIVERY:
PHONE:
FAX:
CONTACT PERSON:
59-1584838
American Elect,of Miami,Inc.
11371 S.W.208 Drive
Miami,FL 33189
Dest.
Net 30
As required
(305)253-9131
(305)253-4608
Jack Pliner
59-1144828
Callies Electric,Inc.
1089S.E.9 Court
Hialeah,FL 33010
Dest.
2%Days,Net15
Asrequired
(305)888-0705
(305)883-9379
Gordon C.Sims
59-1226489
Benson Elect.,Inc.
10475 S.W.186 Street
Miami,FL 33157
Dest.
Net 30
As required
(305)235-6741
(305)235-4690
James H.Clark
52-0973205
Dynalectric,Co.
9700 N.W.91Ct.
Medley,FL33178
Dest.
Net 30
As required
(305)888-9196
(305)888-9123
Robert E.All,Jr.
59-2429661
Dato Electric,Inc.
Perimeter Rd.&N.W.
Miami,FL 33159
Dest.
2%10 Days,Net 30
As required
(305)876-7319
(305)869-1445
Diane J.Williams
22St.#3030
59-1988896
Ed Helms Electrical Contracting,Inc.
17850 N.E.5th Avenue
Miami,FL33162
Dest.
2%10 Days,Net 30
As required
(305)653-2520
(305)651-5527
W.Edd Helms,Jr.
NAME
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15:83 3052678826 OGEE PAINT PAGE 03
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JUDYS.CARTER
Director
O-Oec Paint Co.
Attn:Peggie Schultz
2855 SW 69 Court
Miami,Florida 33155
Dear Ms.Schultz:
July 7,1999
DONALD H.WARSHAW
City Manager
Re:CONTRACT AWARD RENEWAL
Bid No.96-97-062/2000-1
Paint&PaintSupplies City-Wide
Please be informed that the City of Miami extended its contract with your firm'through June 30,
2000,at the price,terms and conditions as quoted in the above mention contract with the City of
Miami.
Enclosed is the Contract Award Renewal sheet.Should you have any questions regarding this
matter,please contact Stephanie Williams at (305)416-1904.
The City of Mi«fmi appreciates your participation in servicing our needs.
Sincerely yours,
JSC/sw
c:Bid File
JudyS.Carter
Director of Purchasing
DEPARTMrMT «)r PURCHASINC/444S.W.2nd Av«w».6th flooifl*!»mi.florid*33130*305).JU-IWVFj*1305I41IM925
e.fcUil Addrtw;purchM««ci.ffiiaml.fl.u«/Wctwitc Addfw;nnp#ci mltmU Mt/
Mailing Adftttt:P.O.Bex MOW Miami,H *iiJi-0?W»
r^-nn ans?fi7nR9fi CKiFF PATNT PAfiF 04
CONTRACT AWARD
RENEWAL
OTR YEARS:SECOND AMD FINAL RENEWALBIDNO.96-97062/2000 I
NAME Of BID:
CONTRACT PERIOD:
ORIC.CONTRACT PERIOD
COMMODITY CODE:
TERM OF CONTRACT:
METHOD OF AWARD:
PAINT 8 PAINT SUPPLIES (CITY-WIDE)
JULY f;1999 THROUGH JUNE 30,2000
JULY 1,1997 THROUGH JUNE 30,1998
63056
ONE (I)YEAR OTR FOR TWO (2)ADDITIONAL ONE-YEAR PERIOD
LOWEST FIXED PRICE WHEN ITEMS ARE ADDED INTHE AGGREGATE
AWARD BASED ON MEASURES:Yes ()No (X)()Set Aside ()BBE ()HBE
()WBEowned flnw ()Local Preference
SECTION*!
F.E.I.N.*
VENDOR NAME
STREET:
CITY/STATE/ZIP:
CONTACT PERSON:
PHONE *
FAX*
PAYMENTTERMS:
DELIVERY:
WARRANTY:
ITEMS AWARDED:
F.E.I.N.#
VENDOR NAME:
STREET:
CiTY/STATE/ZIP:
CONTACT PERSON:
PHONE*
FAX*
PAYMENT TERMS:
DELIVERY:
WARRANTY:
ITEMS AWARDED:
VENDORS AWARDED
59-2190413 '
CROSSCO AMERICACORP.
5883 NW 37 AVENUE
MIAMI,FL 33142
EDUARDO BLANCO
;30S)638-5050
(30S)635-5050
NET 30 DAYS
3CALENDARDAYSARO P.O.
N/A
BID NO.ONE
PRIMARY VENDOR
PURCHASES FORA MINIMUM OF
TEN (10)GALLONS OF PAINT
590391873
STEIN PAINT CO.
545 W.FLAGLERSTREET
MIAMI,FL 33130
LANCE TURNER
(305)545-8700
(305)545-5688
NET 30 DAYS
I CALENDAR DAYAROP.O.
STANDARD MAUFACTURERS WARRANTY
BID NO.TWO
PURCHASESOFA MAXIMUM OFNINE
(9)GALLONS OR A COMBINED MAXIMUM
TOTAL OF $200,00
59-2190413
MIAMI PAINT CENTRE
3851 NW59TH STREET
MIAMI,FL 33142
EDUARDO BLANCO
(305)264-4596
(305)264-4585
NET 30
3CALENDARDAYS ARO P.O.
N/A
BID NO.ONE
SECONDARY VENDOR
PURCHASES FOR A MINIMUM OF
TEN (10)GALLONS OF PAINT
592019663
O-GEE PAINT CO.
2855 SW 69 COURT
MIAMI,a 33155
PEGGIE SCHULTZ
(305)266*0662
(305)267*0826
2%-10 DAYS/NET 30 DAYS
3 CALENDAR DAYS ARO P.O.
UNCONDITIONAL
BID NO.THREE
FAINT PURCHASES FOR THE
MIAMI RIVERSIDE CENTER ONLY
SECTION #2
C.C.AWARD DATE:
C.AMENDEDDATE:
AGENDA ITEM ft
RESOLUTION NO:
TOTAL ANNUAL AMOUNT:
SECTION 02
AWARD INFORMATION
JUNE 9,1997
SEPTEMBER^1997
CA-6arCA-16
97 394 «97-583
S57,750.OO
AMENDED AMOUNT:NO
SPECIAL CONDITIONS:YES
INSURANCE REQUIREMENT:N/A
AFFIRMATIVE ACTION POLICYYES
SECTION 04 REQUESTING DEPARTMENT INFORMATION
USER DEPARTMENT/DIVISIONT CrtYWlDE
CONTRACT ADMINISTRATOR:MARtTZA SUAREZ