Res. No. 224-99-10847RESOLUTION NO.224-99-10847
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI,FLORIDA AUTHORIZING
THE CITY MANAGER TO DISBURSE A SUM NOT TO EX
CEED $3,240 TO FLORIDA STATE FIRE &SECURITY,INC.
FOR THE MAINTENANCE OF THE EXISTING ACCESS CON
TROL SYSTEM OF THE POLICE DEPARTMENT FOR A PER
IOD OF ONE YEAR AND CHARGE THE FUNDS TO ACCOUNT
#1910-521-3450,CONTRACTUAL SERVICES.
WHEREAS,the South MiamiPoliceDepartmentandCityHallhaveestablished
securityforboth buildings forthesafetyandsecurity of its members;and
WHEREAS,therenewal of the maintenance agreement forthissystemwill continue
toensureyear2000complianceandtheoptimalsystemsperformance,
NOW,THEREFORE,BEITRESOLVEDBYTHEMAYORAND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section1:TheCity Manager is authorized todisburseanamountnottoexceed
$3,420toFloridaStateFire&Security,Inc.fromaccount #1910-521-3450,ContractualServices.
Section2:TheResolutionbeeffectiveimmediatelyafterthe adoption herof.
PASSEDANDADOPTEDthis2ndday of NOVEMBER,1999.
ATTEST:
CITY CLERK O
READ AND APPROVED AS TO FORM:
/G€kJ/^
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Robaina
Vice Mayor Russell
Commissioner Bethel
Commissioner Feliu
Commissioner Bass
5-0
yea
yea
yea
vea
yea
XM HO J.
AA7^A?A>(-r:''JA AAAAAO .Uv^Ali;UTUO&-;o A'ATAA-;A 10
•'/A OT AAA M15A A H^HAA^A'AT >!A0 A AAA:YATJ -rP'
A>AI ,»'n>]UAA^&.AA*AA-;;:;AQiSiOJ/X CT UiAAACAiAA
--tOA AAAAOA AAA ?LAii OHT A".v H^A'A"•!/="?,-M A A I AKj-1
-^yiA?iO.:.rj>^/f:.i.V mAA ."lOr.fCH ciH'i"A>AArArA-:uAH
JJAiJi O.A-A-A-A
TOA#TAOr.>,(A:f':A-.A)AAv?
>.&*<.•••::''}:jf ill-l'i ')i'J bA'f ;;'j::-:ii :;.•;•;.(?,.;,.;;io<-iifJij.Jv/F jfi.A'A^lA AAjAAtAA
-•;•'•-iu.
s-'jv-ri'j,
-i'-..;V 'Ar.:r zruvi:.-:^/A'^te">sA bt-.f:,
AnirA
tA ./S'/YAtV;3.H7 oT qaa.a:a-a?"n ^h a^ktataaa;a;
^b*Aii.i'»i,:1^7/i A -U^csA:.'!t .j .-..i;.•»
;>i!.'i'Vbi;':;•;•"f2;i'&'-'i^^lh'ziMlii'i V:VjJV;..,Ji-;<'A 'iOAHO':^'-
*VU*7 7UI-'h:A .skftaHTAxr-AIA'Arie^
:-A'7A51'i'AA AAff i
^"'"SoYAwi
V
;'»nA"*\..\'*
AAA A)"/""
AfOV A^AA^UO'-
ih/:;^(ifvvidvAx,:-/
"•/\A'.iv*»;>A A.
"V""•'"-A
SOUTH MIAMI POLICE DEPARTMENT
INTER-DEPARTMENT MEMORANDUM
TO:Mayor and City Commission DATE:October 25,1999
6FROM:Charles Scurr,**jl y/fl RE:Agenda Item #
#City Manager///ft/i ^Commission Meeting 11/02/99
Maintenance of Access Control
System
Therehasbeenin effect asecuritysystemforbothCityHallandthePoliceDepartment.
Itisnecessarytorenewthemaintenanceagreementforthis system inordertoensure
year2000complianceandtheoptimalsystems performance.
The original contract indicated thattheCitymayelectto renew this agreement for an
additional oneyear term.We are hereby exercising thisoption for the period January
1,2000 through December 31,2000.
Itis recommended that we disburse a sum not to exceed $3,420 to Florida State Fire&
Security,the present vendor,from account #1910-521-3450,Contractual Services.
Presently inAccount $45,100
This Disbursement 3,420
Balance in Account $41,680
Irecommendapproval of thisexpenditure.
CS/esw
•
Florida State Fire &Security,Inc,
Protecting People •Protecting Property
3921 S.W.47th Avenue.Suite 1004
Davie.Florida 33314
State licensed &Insured •EC0000669
Broward (954)791-1313 •Dade (305)651-8122
Boca /Palm Beach (561)852-1330•Fax (954)791-0688
09/2:7"/199 9
i V
SOUTH MIAMI POLICE 0EPT
6130 SUNSET DRIVE
SOUTH MIAMI FL .33143
•S'00516/SQ^MIAPOL
002045
SOUTH MIAMI POLICE DEPT
6130 SUNSET DRIVE
SOUTH MIAMI FL 33143
PLATINUM SERVICE CONTRACT
ANNUAL:OCTOBER 99 -SEPTEMBER 2000
CONTRACT NO:SO.MIAPOL
3240.00
SERVICE ADDRE 6130 SUNSET
SOUTH MIAMI
DRIVE
FL 33143
PAYMENT TERMS:NET 30
TAX
INVOICE TOTAL
210.60
3450.60
•
Iacknowledge the satisfactory completion ofthe work as described above,thesystemhasbeentagged properly and I agreetorender payment In full for all work
performed.I agreeto reimburse Florida State Fire &Security,Inc.forreasonableattorney'sfees If I fall to remit payment In full.I understandvenueofany action
brought by Florida State will be In Broward County,Rorida.I understandthat1 V4%permonth will bechargedtoanybalanceowed.
WHITE -CustomerCopy YELLOW -Accounting Copy PINK -Billing Copy
Florida State Fire &Security,Inc.
Protecting Peopu •Protecting Property
Access Control System
Service and Maintenance Agreement
POLICE DEPARTMENT
City of South Miami
^Z«;F,°'Jda„ftate Rre &Securitv-(he«inafter FSFS )will provide allK^J-^6SS COntro1 equipment (hereinafter The System)forthoiSmL^h uam.'?°Hce DePart««nt This agreement will encompassItR^n ^^n0"9 o°Ut the Po,ice DePartment and City Hail Buildings located2thl=„6t ^S°Uth Miami'F,orida-(See the list of equipment It the endotmisagreement).
JvSS^tIS0"^Pr0V'de a"materials and 'ahor necessary to maintain THESYSTEMatTheCityofSouthMiamiPoliceDepartment.FSFS will provide
such service necessitated by product failure during normal use.Service will be
ceccfv".««a,me day'whenever possible,if the service call is received byi-SFS before 10:00 a.m.Otherwise,service will be provided by 5:00PM on the
day following the day the service call is received by FSFS.Service provided by
FSFS will -.a to bnng equipment to a City of South Miami Police Department
acceptable operating condition.When possible,service will be dispatched on a
Priority basis.This will be provided 24 Hours a Day,including 2-Hour
Emergency Response.
L™*?.*"'institute a SCHEDULED PREVENTATIVE MAINTENANCEPROGRAMtoeffectivelykeepthesystemoperationatoptimumperformance.
Preventative maintenance will include,but not limited to checking all readers,
cleaning read heads where needed,checking all electric locks and adjusting
^!Z "^;fcneduled service will be at a frequency of at least every sixmonths.The first serv.ce will be performed within one month of payment of the
quarterly fee.
3.FSFS will offer the City of South Miami Police Department a "Preferred
rate for services not covered by this agreement and for installations of newly
PU[^a««l??Uipment'durin9 normal business hours previously of 8:30AMuntil5:00PM Monday through Friday
$50.00 PER HOUR PER TECHNICIAN
TIME AND ONE HALF FOR OVERTIME
79?t <;.w 47th Avfnue>SuiTp |004 .DavjEj ^^333 J4 .^TATf Ucensed ff lNsuRpn #p^,^
4.FSFS will provide a24 HOUR EMERGENCY numberand in case of
emergency will respond within 2 hours ofan emergency call.(No additional
cost).
5.FSFS will provide a "certificate of insurance"with a carrier acceptable to The
City of South Miami Police Department providing liability coverage of
$2f000t000.00.
6.The initial term QHhis agreement shall begin on Qfluw)^i<M IW^and end
on Vfj'sl-M^(gfl The City of South Miami Police Department may
electtorenewthisagreement for an additional one(1)year term(s)by giving
FSFS notice ofits intent torenew within thirty (30)daysofthe expiration ofthe
thencurrentterm.Either party maycancelthis agreement atany time by giving
the other party (30)days'written notice.
7.Thisservicecontractdoesnotcover training duetoemployee changes at
TheCity of South Miami Police Department acts ofGod,vandalism,theftor
customer induced problems.
8.The City of South Miami Police Department will receive first priority service
in the event of a natural disaster.This is defined as the first service call FSFS is
capable ofschedulingafterthe disaster,there isno guarantee onwhenFSFS
will beon site at The City of South Miami Police Department
9.Upon acceptance ofthis service agreement,Florida State Fire&Security will
performacompleteinspectionofall system components andpartstobecovered
underthis agreement atnotcostto The City of South Miami Police
Department Any components foundnotto meet manufacturer's specifications
and/ornot functioning properly,will berepairedorreplacedatthe expense of
TheCity of South Miami Police Department.Thisagreement will begin only
afterailrepairsorreplacementsarecomplete,orthe nonfunctioning equipment
isnoted as suchandnot included with thisagreement.
U^ON^E^-*~—BASED
Star^l^^ES LtB°R SERV,CES S270.00 (Two Hundred -.9 fSSKrt«L?5"EkK?ALL APPU°ABLE SALES TAX,PAYABLE2aJSSdpurS^mAtNx«q»,n ™e EVENT ™,S agreement ISCANCELLEDPURSUANTTOPARAGRAPH6ABOVE.THE CITY OP <?niiTuMIAMIPOLICEDEPARTMENTSHALLBEENTrrLED^TO Y Scf^ATAcScel^tioT UNUSED MONTHLY ^^Sl^Jg THE^TE^OF
Florida State Fire &Security
>ignature
;£^Uu^aJ
^—i/Wqf
The City of South Miami Police
Depj
Signature
Printed Name
Title
Date