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Res. No. 221-99-10844RESOLUTION NO.221-99-10844 A RESOLUTION OF THE MAYOR AND CITY COMMISSIONOFTHECITYOFSOUTHMIAMI, FLORIDA,RELATING TO CONTRACTS, REGARDINGSTORAGETANKSYSTEMREPAIRS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH BRANCHING OUT,INC. TO PERFORM FUELING SYSTEM REPAIRS,AT A COST NOTTO EXCEED $3,255.07, APPROPRIATING THE FUNDING FROM THE HURRICANE FUND CASH BALANCE AND CFIARGING THE DISBURSEMENT TO "HURRICANE FUND REPAIR AND MAINTENANCE OF GROUNDS AND STRUCTURES"ACCOUNT NO. 110-1310-513.4670,FISCAL YEAR 1999/2000. WHEREAS,floodingassociatedwithHurricaneIrenedamagedthegasolinefueling systematthePublicWorksyard,therebyimpairingthefleet operations,and; WHEREAS,the storage tank contractor Branching Out,Inc.,whois under contract with theCity of Hialeah(PONumber2000-28,dated10/1/99),has provided aquotetorepairthe storage tank system. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section 1.TheCity Manager ishereby authorized to enter intoa contract with Branching Out,Inc.to repair the storage tank system ata cost notto exceed $3,255.07. Section 2.The City Commission hereby appropriates $3,255.07 from the Hurricane Fund Cash Balance intothe specified account tocoverthe expense of this contract. Section 3.This resolution shall become effective immediately after adoption. PASSED AND ADOPTED this 19th day of October 1999. ATTEST:APPROVED: &*t*uJa^>^Jug^Jh* CITY CLERK /]MAYO READ AND APPROVED AS TO FORM:COMMISSION VOTE:5-0 Mayor Robaina:Yea Yea^r_/Q-^£~^//*<r~Vice May°r Russell: CITY ATTORNEY Commissioner Feilu:Yea Commissioner Bethel:Yea Commissioner Bass:Yea /}ca o<*X4e*< ^£6<*/t^ CITY OF SOUTH MIAMI INTER-OFFICE MEMORANDUM S O TO:Mayor and Commission DATE: FROM:Charles D.Scurr SUBJECT: City Manager October 19,1999 Agenda Item# Commission Meeting, OCTOBER 19,1999 AUTHORIZATION OF THE CITY MANAGER TO ENTER INTO A CONTRACT WITH BRANCHING OUT,INC.,TO CONDUCT FUEL TANK SYSTEM REPAIRS,AT A COST NOT TO EXCEED $3,255.07. REQUEST The attached resolution seeksapprovalfortheCity Manager to enter intoan emergency contract withBranchingOut,Inc.,toperformcertainFlurricaneIrenerelatedrepairstotheunderground fuelstoragetanksystemlocatedatPublicWorksyard. BACKGROUND HurricaneIreneproducedsubstantialrainfall,andcausedfloodingproblems throughout the County,includingattheCityofSouth Miami PublicWorksyard.ThePublicWorksgasoline anddieselfuelingsystemwasinundatedwithstormwaterasaresult of thehurricane.Asaresult ofthewaterdamage,thedieselfuelingsystemwasout of serviceuntilMondayafternoon (10/18),andthegasolinefuelingsystemremainsout-of-servicependingtherepairsoutlinedin this resolution. ANALYSIS Approximately400gallons of waterenteredthegasolinetankbecause of thefloodingandhigh groundwaterlevels.Inaddition,thewaterandparticulatedebrishasdamagedthevalvesand meter unit forthe gasoline dispenser.To bring the fuelling system back into service,the damaged elements mustbe repaired andallthe water-contaminated fuel must be purged fromthe system(approximately1,000gallons of unleadedfuelisnowunusableduetothewater contamination).The estimate cost forthe repairs is $3,200.00 /continued ... Mayor and City Commission Public Works Fueling System Repairs October 19,1999 Page 2 of 2 The attached quoteisfrom Branching Out,Inc.,astorage tank contractor whois under contract withtheCity of Hialeah(PONumber2000-28).Thiscontractoralsoperformedthedispenser upgradesforthe South Miami CityHallfuelingsystem earlier thisyear. The total expenditure wouldnotexceed$3,255.07.The funding for thisexpenseneedstobe appropriated from the Hurricane FundCashBalanceintoaccountNo.110-1310-513.4670 entitled uHurricaneFundMaintenanceandRepair of GroundsandStructures".This expenditure willbe reimbursable fromtheFederal Emergency Management Administration (FEMA). RECOMMENDATION Approval of theserepairsisrecommendedinordertobringthefuelingsystembackintoservice forfleetoperations,andwillfurthermorehelp "weather-proof thesystemforfuturestorms. Attachments 23300 3.W.134 Avenue Ph:<305)258-8101 MamI"""'33032 BranchingOut,Inc.FaA <303)MM>W ENVIRONMENTAL ENGINEERING /CONSTRUCTION October 19,1999 Mr.David K.Goodin Engineering Inspector City Of South Miami 6130 Sunset Drive South Miami,Florida 33143 RE:ProposalforProfessionalEnvironmentalEngineeringand Construction Services To Be Performed Under Blanket Purchase Order Number 2000-28 with the City of Hialeah Dear Mr.Goodin: In accordance with your request,this proposal is submitted for your consideration and approval. PURPOSE OF AGREEMENT /PROJECT DESCRIPTION Task 1:Service CaU to Chads tax.Water in.,.Uuile.arifi.Ql Gasoline Tank Contractor Shall; 1.Open sump,removed clean water and check forleaks. 2.Pumpout approximately 315 gallons of contaminated water form unleaded gasoline tank. Task 2:Pnmn Out.Rascal Submersible Turbine Elimp and Removal of Gasoline fionr.riaGr.Qr shall: 1.Pumpoutcompletetankand purchase newfuel. 2.Reseal submersible turbine pump and replace fill cap. 3.Remove 1,400 gallons contaminated gasoline and purge line. 3DW K)t75-968-50S:Xtfd lN3Ul$nrOU 38019:01 ^^:^\66,6I'0I City of South Miami Page -2- Task 3:Contractor Shall Replace Bennett SB 100 metqy 9n GASftllnft Pump CONSULTANT anticipates commencing field work within fifteen (15)workingdaysafterreceiving written authorization to proceed.Thetank removal shouldbecompletedwithinforty five (45)working days after the project start date pending plan approval. Ill COMPEMgATION Tasks 1,2 &3 shall be performed forthe lump sum amount of $3,255.07 Should youhave any questions or require additional information, please contact meat (305)2S8-810X. Very Truly Yours, tyfitouZ/Aj M.S.Burchell Branching Out,Inc. Environmental Engineering &Construction 30Ud W3-968-9Q8:>Wd lN3Ul$nr0U 38015:01 3£:£T 66,6V0T VENDOR,PLEASENOTE THSPURCHASEOROEPAUTHORIZESDELIVERYCNLVFORTHE MERCHANDISESPECIFIED.ANDONLYAT*HCPRICESSTA'EO.YOU AREINSTRUCTEDTOCONTACTTHEPURCHASINGOEPT.BEFORE SH'PPINO.I-YOURSELUNQPRICEIS3R£AT£«THANTWA'STATEO HEREIN.(PHONE3068M-5W8) PURCHASEORDER CITYOFHIALEAH.FLORIDA NO)2QQQ-28 TW8NUMBERMUSTAPPEAttv^c^il^PJCES,packages, •respohoence::•«A•/«> SHIP TO VENDOR (NOT nANSfe«A3_E) FLEETMAINTENANCE:STAFF NorthComplex:/STKROOM#2 5601E8AVE HIALEAH,FL33013 BRANCHINGOUT,INC. 7420SW34STREET MIAMI,FL33155 VN#:12047 I4ft£MsU ->beF^RTKiENT NOINVOICESWILL36PAID WITHOUTTHISNUMBER Kyi/99 OPEN FleetMaintenance MAILINVOICESTO: Cjtyofhialeah accountingdepartment P.O.BOX110040 HLALEAH.FLORIDA33011 R6NCERINVOICESONLYFORMERCHANDISEACRiALLYSHiPPfiOOPS6RVCE3COMPLETED FleetMaintenance SIS^MMMMM^^ 2000-28 THISNUM8ERMUSTAPPEAR ONALLINVOICES,PACKAGES. EVV.DELIVERYUST9ANOCOR- RESPONOENCE. $15,000.00 MAXIMUM TOTAL -COST.;-.:: 2t'sC-'iiV.i'TMCCfr*CWHlAUArtBfcXEMPTFRCttreOWUl».vOX'r'Iff,tir$APPROVE \£:"^?nwSw^Ti^BqjAplfATT^i2j»wc'-was?"•"~::,-•( f'••''''':;''«r'Hm[8a(J»*TAX©WMFTK)W4&a*&Mra»4C•>jl "^^gM^ggr^^g^^^^^^^jg;r;^;--;-. aStfdf0f6-953-90S:XHdiNEUisnrau39019:a:SS:8166,ST-'O!