Res. No. 181-99-10804RESOLUTION NO.181-99-10804
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING
THECITYMANAGERTO DISBURSE THE SUM OF $8,261.95
FOR THE PURCHASE OF FOUR COMPUTERS FROM DELL CO.
AND CHARGING THE DISBURSEMENT TO ACCOUNT
NUMBER 001-2100-519-6430 "GENERAL FUND NON-
DEPARTMENTAL OPERATING EQUIPMENT ACCOUNT".
WHEREAS,theMayorandCityCommissiondesiretomaintainand
improve the productivity of City personnel by having updated computers.
WHEREAS,current andnew personnel have pressing computer needs and
thepurchase of newequipmentwillsatisfythese needs.
WHEREAS,thenew computer equipment willhelptheCity's challenges
with the Y2K issue.
WHEREAS,DellCo.has furnished themostcompetitivegovernment
pricing forthe purchasing of computer equipment.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA;
Section 1.That the Mayor andCity Commission wish to maintain and
improve the City's level of productivity by replacing outdated equipment with
faster and more efficient equipment.
Section 2.That the Mayor andCity Commission realize that there are
pressingcomputerneedsforcurrentandnewpersonnelandknowthenew
equipment willsatisfytheseneeds.
Section 3.That the Mayor andCity Commission realize that new
computerequipmentwillhelpmeetthechallengesassociatedwiththeY2Kissue.
Section4.ThattheCityManagerisherebyauthorizedtodisbursethe
sum of $8,043.00toDellCo.forthepurchase of new computer equipment.
Section 5.This resolution shalltakeeffect immediately uponapproval.
Page1 ofa
Resolution No.181-99-10804
PASSED AND ADOPTED this7thday of September 1999.
ATTEST:
^UiXS^
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
p«rclt6$4-~P*>U (Ze/UjOtfUr^
Page2 of 3.
APPROVED:
,YOR
Commission Vote:5_q
Mayor Robaina:Yea
Vice Mayor Oliveros:Yea
Commissioner Feliu:Yea
Commissioner Bethel:Yea
Commissioner Russell:Yea
1 CITY OF SOUTH MIAMI
2 INTER-OFFICE MEMORANDUM
3
4 '-
5 TO:Mayor and Commission DATE:September 7,1999
6
7 FROM:Charles D.Scurr SUBJECT:Agenda Item #
8 City Manager ^Commission Meeting 9/7/99
9
10
11
12
13
?
AUTHORIZATION OF THE
CITY MANAGER FOR
ACQUISITION OF NEW
\a COMPUTER EQUIPMENTJ^FROM DELL CO.
16 *•
17
18REQUEST
19
20 A RESOLUTION OF THE MAYOR AND CITY COMMISSION
21 OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING
22 THE CITY MANAGER TO DISBURSE THE SUM OF $8,261.95
23 FOR THE PURCHASE OF FOUR COMPUTERS FROM DELL CO.
24 AND CHARGING THE DISBURSEMENT TO ACCOUNT
25 NUMBER 001-2100-519-6430 "GENERAL FUND NON-
26 DEPARTMENTAL OPERATING EQUIPMENT ACCOUNT."
27
28 BACKGROUND AND ANALYSIS:
29
30 Some ofthe current computer systems are outdated anddonotmeetthe immediate and
31 pressing needs necessary to provide services essential to the maintenance and growth of
32 the City.The current equipment to be updated,is operating at full capacity and has
33 reached limited speed,and disk space.Due to this situation,these computers are
34 insufficient,have problems printing and functioning in general.Due to the City's growth
35 and need for improved professional services,request is being made to replace the current
36 computers with new,more powerful and advanced equipment.This will help current and
37 new personnel to provide excellence in City services,and tojoin other municipalities to
38 face the challenges of the New Millennium.The cost of this equipment is being charged
39to account 001-2100-519-6430 with a current balance of $21,015.38.Said equipment will
40be used bythe offices of Management Information Systems,Human Resources,City
41 Clerk,Communications and Public Information,andCity Manager.
42
43 RECOMMENDATION
44
45 Approval is recommended.
46
Page3 of4
/7
B9/H1/99 16:3Z:i9 DELL COMPOTEH COBP->385 663 6345 DELL COMPOTEH CORP Page Ml
D*U
FAX
DATE:September 011999
TO:GREMAF REYES
COMPANY:CITY OF SOUTH MIAMI
PHONE #:(305)663-6339 EXT
FAX #:(305)663-6345
FROM:NATACHA MARTIN
COMPANY:DELL MARKETING L.P.
PHONE #:(800)357-3355 EXT 48058
FAX #:(800)677-8414
URL:WWW.DELL.COM/STATESTORE
DELL MARKETING L.P.ONE DELL WAY,ROUND ROCK,TX78682
(800)357-3355 EXT 48058 (800)677-8414 SALES REP FAX
B9/B1/99 16:33:59 DELL COMPOTES CDBP->385 663 6345 DELL COMPUTER CORP Page B82
IK4L QUOTATION
GREMAF REYES
CITY OF SOUTH MIAMI
6130 SUNSET DR
DIV OF PURCH FINANCE DEPT
SOUTH MIAMI,FL 33143
September 01 1999
SKU #QTY DESCRIPTION UNIT
PRICE
EXTENDED
PRICE
56368
11725
ASSY,PPR,I/O,NBK,13000
Warranty Longer of90Daysor
Remainder of System Warranty/
Svc Contract.14Day Return.
Parts may be Reconditioned.
159.00
******PLEASE CONFIRM THE ACCURACY OFYOUR
******OPERATING SYSTEM,SOFTWARE &HARDWARE
******PRIOR TO PLACING AN ORDER
SUB TOTAL
TAX
SHIPPING and/or HANDLING
OTHER
ThankyouforcallingDell TOTAL
For your convenience,we have listed your sales representative
your quote number and your customer number which will provide
you with faster service when you are ready to place your order.
Prices andtaxratesare subject to change.
Buttons and Personal Leasing provided by Dell Financial Services,an independent entity.
Leasing Documentation Fee $55
Sales Representative:
NATACHA MARTIN
Quote #:31134933
Customer #:3167471
DELL MARKETING L.P.
(800)357-3355 EXT 48058
ONE DELL WAY,ROUND ROCK,TX
(800)677-8414 SALES REP FAX
78682
159.00
159.00
.00
.00
.00
$159.00
BBV-C
Ba/Zb/99 1B:Z1:13 DELL COMPDTEB COBP->DELL COMPUTER COBP "hse BB1
D0LL
FAX
DATE:August 26 1999
TO:CARLOF
COMPANY:CITY OF SOUTH MIAMI
PHONE #:(305)663-6339 EXT
FAX #:(305)666-4591
FROM:DOUGALD MACNAUGHTON
COMPANY:DELL MARKETING L.P.
PHONE #:(800)981-3355 EXT 45984
FAX #:(800)433-9527
URL:WWW.DELL.COM/STATESTORE
HERE ARE THE THREE QUOTES.CALL ME IF YOU
HAVE ANY QUESTIONS.THANKS!
DOUGALD X45984
DELL MARKETING L.P.ONE DELL WAY,ROUND ROCK,TX 78682
(800)981-3355 EXT 45984 (800)433-9527 SALES REP FAX
8B/Z6/99 1B:Z1:34 DELL COMPUTER CDRF->DELL COMPUTER CORP Page BBZ
D01L QUOTATION
CARLOF
CITY OF SOUTH MIAMI
6130 SUNSET DR
DIV OF PURCH FINANCE DEPT
SOUTH MIAMI,FL 33143
August 26 1999
SKU #QTY DESCRIPTION
UNIT
PRICE
EXTENDED
PRICE
220-1391 1 Dell Dimension XPS T450MHz
Pentium III MiniTower Base
with 512K Cache
2,101.00 2,101.0C
310-0050 1 MS Intellimouse,Factory
Install
310-3180 1 Thank you for choosing Dell.
Included in your order isa
Dell Mouse Pad.
310-7002
311-0409
313-0266
313-3607
1
1
1
1
Dell Quiet Key,Factory Install
96MB,SDRAM Memory,
Factory Install
harman/kardon HK-195 Speakers
Factory Install
No modem requested for
Dell Dimension
313-4523 1 Yamaha XG 64V Wavetable Sound,
313-6510
320-0033
1
1
Factory Install
Sony 2x/4x/24x CD-RW Drive,
Factory Install
Dell UltraScan 1600HS,21"
Trinitron Color Monitor with
19.8"Viewable Image Size,
Model #1626HT for Dimension
320-5455 1 8MB ATI XPERT 98D 3D AGP
340-1883 1
Graphics Card,Factory Install
6.4GB Ultra ATA Hard Drive,
For your convenience,we have listed your sales representative,
your quote number and your customer number which will provide
you with faster service when you are ready to place your order.
Prices and tax rates are subject to change.
BusinessandPersonal Leasing provided by Dell Financial Services,anindependententity.
Leasing Documentation Fee$55
Sales Representative
DOUGALD MACNAUGHTON
Quote #:30881048
Customer #:3167471
DELL MARKETING L.P.
(800)981-3355 EXT 45984
ONE DELL WAY,ROUND ROCK,TX
(800)433-9527 SALES REP FAX
78682
KKV-f
B8/Z6/99 10:22:11 DELL COMPUTES CORP->DELL COMPUTER CORP Page 0B3
D^&L QUOTATION
CARLOF
CITY OF SOUTH MIAMI
6130 SUNSET DR
DIV OF PURCH FINANCE DEPT
SOUTH MIAMI,FL 33143
August 26 1999
SKU #QTY DESCRIPTION UNIT
PRICE
EXTENDED
PRICE
340-2409
412-8429
1
1
Factory Install
3.5",Floppy Drive,Factory
Install
McAfee Virusscan 4.02,CD,
420-0300 1
English,Factory Install
Windows 98 Second Edition
430-1652 1
Factory Install
3COM 3C905C-TXM 10/100 Remote
Wakeup Network Card,Factory
Install
460-8320
460-9052
900-1720
1
1
1
No Zip Drive Requested
Required:Generated by
DELL.COM Configurator
SelectCare,Next Business Day
On-Site Service,Initial
.00 .00
900-1332 1
Year,Wang
SelectCare,NextBusinessDay
On-Site Service,2 Year
.00 .00
412-1300 1
Extended,Wang
MS Office SBE 2000,CD with
documentation,US English,OEM
412-7365 1
Package,Factory Install
MS Office Internet Explorer
412-8996 1
5.0 For Office 2K Apps Only,
US,English,Factory Install
MS Bookshelf 2000,CD &Docs,
For your convenience,we have listed your sales representative,
your quote number and your customer number which will provide
you wrth faster service when you are ready to place your order.
Pnces and tax rates are subject to change.
Businessand Personal Leasing provided by Dell Financial Services,an independent entity.
Leasing Documentation Fee $55
Sales Representative
DOUGALD MACNAUGHTON
Quote #:30881048
Customer #:3167471
DELL MARKETING L.P.
(800)981-3355 EXT 45984
ONE DELL WAY,ROUND ROCK,TX
(800)433-9527 SALES REP FAX
78682
HEV-C
BB/Z6/99 1B:ZZ:47 DELL COMPUTEB COEP->DELL COMPUTER CORP Page BB4
D^iL QUOTATION
CARLOF
CITY OF SOUTH MIAMI
6130 SUNSET DR
DIV OF PURCH FINANCE DEPT
SOUTH MIAMI,FL 33143
August 26 1999
SKU #QTY DESCRIPTION UNIT
PRICE
•••***
******
******
English,Factory Install
This quote is subject tothe terms of
theagreementsignedbyyouand Dell,or
absentsuch agreement,is subject tothe
applicable Dell standard terms of sale.
PLEASE CONFIRM THE ACCURACY OF YOUR
OPERATING SYSTEM,SOFTWARE &HARDVIARE
PRIOR TO PLACING AN ORDER
SUB TOTAL
TAX
SHIPPING and/or HANDLING
OTHER
Thank you for calling Dell TOTAL
EXTENDED
PRICE
2,101.00
.00
.00
.00
$2,101.00
For your convenience,we have listed your sales representative,
your quote number and your customer number which will provide
you with faster service when you are ready to place your order.
Pnces and tax rates are suDject to cnange.
BusinessandPersonalLeasingprovidedby Dell Financial Services,anindependent entity.
Leasing Dccumentaton Fee $55
Sales Representative
DOUGALD MACNAUGHTON
Quote #:30881048
Customer #:3167471
DELL MARKETING L.P.
(800)981-3355 EXT 45984
ONE DELL WAY,ROUND ROCK,TX
(800)433-9527 SALES REP FAX
78682
HEV-C
8B/Z6/99 1B:Z3:17 DELL COMPUTER COBP->
•^ggSgggy'.4-f^^v*--—
DELL COMPUTER CQBP Page BBS
D$U QUOTATION
CARLOF
CITY OF SOUTH MIAMI *"BMt 26 19"
6130 SUNSET DR
DIV OF PURCH FINANCE DEPT
SOUTH MIA]vH,FL 33143
SKU #QTY DESCRIPTION UNIT EXTENDED
PRICE PRICE
220-1391 2 Dell Dimension XPS T450MHz
Pentium III Mini Tower Base
with 512K Cache
1,445.00 2,890.0C
310-0050 2 MS Intellimouse,Factory
Install
310-3180 2 Thank you for choosing Dell.
Included in your order is a
Dell Mouse Pad.
310-7002 2 Dell Quiet Key,Factory Install
311-0409 2 96MB,SDFAM Memory,
Factory Install
313-0266 2 harman/kardon HK-195 Speakers
Factory Install
313-1087 2 40X Max Variable CD ROM,
Factory Install
313-3607 2 No modem requested for
Dell Dimension
313-4523 2 Yamaha XG 64V Wavetable Sound,
Factory Install
320-4501 2 17"(16.0 viewable,.25dp)P780
Monitor,Factory Install
320-5455 2 8MB ATI XPERT 98D 3D AGP
Graphics Card,Factory Install
340-1883 2 6-4GB Ultra ATA Hard Drive,
Factory Install
340-2409 2 3.5",Floppy Drive,Factory
Foryour convenience,we have listed your sales representative,Sales Representative:
your quote number and your customer number which will provide ™t*™t «w*~™r,„r,.™,you with taster service when you are ready to place yourorder.DOUGALD MACNAUGHTON
Ouote #•30880998Pncesandtaxratesaresubjecttochange.
Business and Personal Leasing provided by Dell Financial Services,an independent entity.Customer #:3167471
Leasing Documentation Fee $55
DELL MARKETING L.P.
(800)981-3355 EXT 45984
ONE DELL WAY,ROUND ROCK,TX
(800)433-9527 SALES REP FAX
78682
BEV-C
8B/Z6/99 10:23:54 DELL COMPUTER COBP->DELL COMPOTES CQBF Page BB6
V^Pvli QUOTATION
CARLOF
CITY OF SOUTH MIAMI
6130 SUNSET DR
DIV OF PURCH FINANCE DEPT
SOUTH MIAMI,FL 33143
SKU #
412-8429
420-0300
430-1652
460-8320
460-9052
900-1720
900-1332
412-1300
412-7365
412-8996
QTY DESCRIPTION
Install
McAfee Virusscan 4.02,CD,
English,Factory Install
Windows 98 Second Edition
Factory Install
3COM 3C905C-TXM 10/100 Remote
Wakeup Network Card,Factory
Install
No Zip Drive Requested
Required:Generated by
DELL.COM Configurator
SelectCare,Next Business Day
On-Site Service,Initial
Year,Wang
SelectCare,Next Business Day
On-Site Service,2 Year
Extended,Wang
MS Office SBE 2000,CD with
documentation,US English,OEM
Package,Factory Install
MS Office Internet Explorer
5.0ForOffice2K Apps Only,
US,English,Factory Install
MS Bookshelf 2000,CD &Docs,
English,Factory Install
For your convenience,we have listed your sales representative,
your quote number and your customer number which will provide
you with taster service when you are ready to place your order.
Pnces and tax rates are subject to cnange.
Business and Personal Leasing pnovtded by Dell Financial Services,an independent entity.
Leasing Documentation Fee $55
August 26 1999
UNIT
PRICE
EXTENDED
PRICE
00
00
Sales Representative:
DOUGALD MACNAUGHTON
Quote #:
Customer #:
30880998
3167471
.00
.00
DELL MARKETING L.P.
(800)981-3355 EXT 45984
ONE DELL WAY,ROUND ROCK,TX
(800)433-9527 SALES REP FAX
78682
HEV-C
68/26/99 1B:Z4:3B DELL COMPUTEB CORP->DELL COMPUTER CQHP Page BB7
D0LL QUOTATION
CARL0F August 26 1999
CITY OF SOUTH MIAMI
6130 SUNSET DR
DIV OF PURCH FINANCE DEPT
SOUTH MIAMI,FL 33143
SKU #QTY DESCRIPTION
UNIT
PRICE
EXTENDED
PRICE
This quote is subject to the terms of
the agreement signed by you and Dell,or
absent such agreement,is subject tothe
applicable Dell standard terms of sale.
******PLEASE CONFIRM THE ACCURACY OF YOUR
******OPERATING SYSTEM,SOFTWARE &HARDWARE
******prior TO PLACING AN ORDER
SUB TOTAL 2,890.00
TAX .00
SHIPPING and/or HANDLING .00
OTHER .00
Thank you for calling Dell TOTAL $2,890.00
Foryour convenience,we have listedyour sales representative.Sales Representative
your quote number and your customer number which wiii provide ________»,»,-_-*TTr.tYnw~_T
you with faster service when you are ready to place your order.DOUGALD MAdtAUGHTON
Quote #:30880998
Pnces and tax rates are suDject to change.
Business ana Personal Leasing provided by Deil Financial Services,an independent entity.Customer #:3167471
Leasing Documentation Fee $55
DELL MARKETING L.P.ONE DELL TCAY,ROUND ROCK,TX78682
(800)981-3355EXT45984 (800)433-9527SALESREPFAX bev-c
BB/Z6/99 10:24:59 DELL COMPUTE!.COEP->DELL CDMPUTEB CORP Page BBB
D*4_QUOTATION
CARLOF
CITY OF SOUTH MIAMI
6130 SUNSET DR
DIV OF PURCH FINANCE DEPT
SOUTH MIAMI,FL 33143
August 26 1999
SKU #QTY DESCRIPTION UNIT
PRICE
EXTENDED
PRICE
220--3397 1
310--0050 1
310--3180 1
310--7002 1
311--6377 1
313--0266 1
313--0600 1
313--3617 1
313--6511 1
320--0033 1
Dell Dimension XPS T600MHz
Pentium III MiniTower Base
with MMX and 512K Cache
MS Intellimouse,Factory
Install
Thank you for choosing Dell.
Included in your order isa
Dell Mouse Pad.
DellQuiet Key,Factory Install
256MB,SDRAM Memory,
Factory Install
harman/kardon HK-195 Speakers
Factory Install
Turtle Beach Montego II A3D
320VSoundCard,Factory
Install
3COM USRobotics V.90 PCI
Telephony WinModem,Factory
Install
Sony 2x/4x/24x CD-RW Drive,
Factory Install
Dell UltraScan 1600HS,21"
Trinitron Color Monitor with
19.8"Viewable Image Size,
Model #162 6HT for Dimension
3,052.00
For your convenience,we have listed your sales representative,
your quote number and your customer number which will provide
you with faster service when you are ready to place your order.
Pnces ana tax rates are subject to cnange.
Business and Personal Leasing provided by Dell Financial Services,an independent entity.
Leasing Documentation Fee $55
Sales Representative
DOUGALD MACNAUGHTON
Quote #:30880725
Customer #:3167471
DELL MARKETING L.P.
(800)981-3355 EXT 45984
ONE DELL WAY,ROUND ROCK,TX
(800)433-9527 SALES REP FAX
78682
3,052.0-.
BET-f
6B/Z6/99 1B:Z5:35 DELL COMPOTER C0RP->DELL COMPUTER COUP PageBB9
D0LL QUOTATION
CARLOF
CITY OF SOUTH MIAMI
6130 SUNSET DR
DIV OF PURCH FINANCE DEPT
SOUTH MIAMI,FL 33143
August 26 1999
SKU #QTY DESCRIPTION UNIT
PRICE
EXTENDED
PRICE
320-0124 1 32MB Diamond Viper V770D AGP
Graphics Card,
Factory Install
320-3531 1 STB PCI TV/FM Tuner Card,
Factory Install
340-1582 1 13.6GBUltra ATA HardDrive,
7200RPM,Factory Install
340-2409 1 3.5",Floppy Drive,Factory
Install
412-8429 1 McAfee Virusscan 4.02,CD,
English,Factory Install
420-0300 1 Windows 98 Second Edition
Factory Install
430-0591 1 No Network Card Requested,
Dell Dimension
460-8320 1 NoZipDrive Requested
460-9052 1 Required:Generated by
DELL.COM Configurator
900-1720 1 SelectCare,Next Business Day
On-Site Service,Initial
Year,Wang
.00 .00
900-1332 1 SelectCare,Next Business Day
On-Site Service,2 Year
Extended,Wang
.00 .00
412-0301 1 MS Encarta Encylopedia 99,CD
_Doc,US English,Factory
Foryour convenience,we have listedyour sales representative
your quote number and your customer number which wiil provide
youwrth faster servicewhen you are ready to place your order.
Prices ana tax rates are subject to change.
Business and Personal Leasing provided by Deli Financial Services,an Independent entity
Leaning Documentation Fee S55
DELL MARKETING L.P.
(800)981-3355 EXT 45984
Sales Representative
DOUGALD MACNAUGHTON
Quote #:30880725
Customer #:3167471
ONE DELL HAY,ROUND ROCK,TX
(800)433-9527 SALES REP FAX
78682
-U5T-T
~*waa *iw»'"-"*c—•"•-—ew_pgwwwws*g
38/ZA/99 l_:Z6:il DELL CDMPDTEE CDBP->DELL COMPUTER COUP Pa^e BIB
D0LL QUOTATION
CARLOF
CITY OF SOUTH MIAMI
6130 SUNSET DR
DIV OF PURCH FINANCE DEPT
SOUTH MIAMI,FL 33143
August 26 1999
SKU #QTY DESCRIPTION UNIT
PRICE
412-1300
412-7365
12932-36
******
******
******
Install
MS Office SBE 2000,CD with
documentation,US English,OEM
Package,Factory Install
MS Office Internet Explorer
5.0 For Office 2K Apps Only,
US,English,Factory Install
ETHERPOWER II 10/100RASE-TX
PCI NIC SMC9432TX
59.95
This quote is subject to the terms of
the agreement signed by you andDell,or
absent such agreement,is subject tothe
applicable Dell standard terms of sale.
PLEASE CONFIRM THE ACCURACY OF YOUR
OPERATING SYSTEM,SOFTWARE &HARDWARE
PRIOR TO PLACING AN ORDER
SUB TOTAL
TAX
SHIPPING and/or HANDLING
OTHER
Thank you for calling Dell TOTAL
EXTENDED
PRICE
59.95
3,111.95
.00
.00
.00
$3,111.95
For your convenience,we have listed your sales representative,
your quote number and your customer number which will provide
you wrth faster service when you are ready to place your order.
Pnces and tax rates are subject to change.
Business and Personal Leasing provided by Dell Financial Sen/ices,an independent entity.
Leasing Documematon Fee $55
Sales Representative
DOUGALD MACNAUGHTON
Quote #:30880725
Customer #:3167471
DELL MARKETING L.P.
(800)981-3355 EXT 45984
ONE DELL WAY,ROUND ROCK,TX
(800)433-9527 SALES REP FAX
78682
BEV-C