Res. No. 180-99-10803Resolution No.180-99-10303
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO DISBURSE
THE SUM OF $1,760.00 TO MANOLIN &PILAR MARTINEZ INC,FOR
TRANSPORTATION SERVICE (S)AND CHARGING THE DISBURSEMENT TO
ACCOUNT NUMBER 001-2000-572.4420,"OUTSIDE SERVICES".
WHEREAS,Article III,Section 5,H,of theCity Charter,requires bidsbe obtained
for purchases of itemsover$1,000.00;and
WHEREAS,In December 1998,resolution #318-98-10586 was passed
establishing anopenpurchaseorderforManolin&Pilar Martinez Inc.for $2,500.00;and
WHEREAS,Manolin&PilarMarinezInc.,hasbeenone of ourbest transportation
vendors;and
WHEREAS,An extension is being requested bythe Parks &Recreation
Department to continue with this vendor forthe remaining fiscal year (one month).
NOW THEREFORE BEIT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1.The City Manager is hereby authorized to disburse thesum of
$1,760.00 from account number 001-2000-572.4420,"Outside Services".
Section 2.This resolution shalltake effect immediately upon approval.
PASSED AND ADOPTED this
ATTEST:
CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
Manolin &Pilar Marines Inc
7th day of September,1999.
APPROVED:
^zJ^^c^^
MAYOR
COMMISSION VOTE:
Mayor Robaina:
Vice Mayor Oliveros:
Commissioner Feliu:
Commissioner Bethel:
Commissioner Russell:
5-0
Yea
Yea
Yea
Yea
Yea
CITY OF SOUTH MIAMI
TO:Mayor &Commission DATE:September 7,1999
FROM:Charles D.Scurc.^*/SUBJECT:Agenda #&*
City Manager/^//£J^^7 Commission Meeting
**Manolin &Pilar Martinez Inc.
REQUEST
The purpose of this memorandum isto recommend the approval ofthe attached
resolution requesting an extension for Manolin &Pilar Martinez Inc.,
transportation service foranadditional $1,760.00.
BACKGROUND
The vendor Manolin &Pilar Martinez Inc.,was awarded an open purchase
order.(November 3rd,1998,(Resolution #318-98-10586).Purchase order
(#002132),for $2,500.00 wasassigned in December 1998).
Duetothe fact thatwe will needtheservicesofthisbuscompany for theSouth
Miami Pop Warner Football &Cheerleading Programs,itisnecessarytoextend
the open purchase orderfor the latter.We donot want to lose this vendor as he
has been thelowestbidderandcontinuestoprovideexcellentservice.
Funds for this purchase order will be disbursed from account number 001-2000-
572.4420,"Outside Service".Available balance $4,000.00
RECOMMENDATION
Approval is recommended.
Manolin Scurr Commission "99
CTTY OFSOUTHMIAMI
INTEROFFICE MEMORANDUM
TO:Mayor &Commission DATE:October 26,1998
JCH^SUBJECT:Agenda #_£.FROM:Charles Scurr
City Manager/VJfa ^^cSStata
Meeting
November 3,1998
Open Purchase Orders
to Various Vendors
The attached resolution seeks the approval of Open Purchase Orders for a
ZV^JL^Z'rnd0r5 USed by a"divis,ons of the Part«&RecreationS5EE!L "!"?prev,ous occasions 'n (December.1996 and November
£%£Prh'rC00™^^reCeiV8d aPPr0Va'fr0m Co™^™
Si^ZZ ?"?PUI?1,8Se 0fderS he,ps t0 expedite tne PW*«no Process.22?-j2Ti ,ny0,veide,ays associated with the solicitation of price quotes for
0™^^PUf?8Se °Ver $20°00 These de,avs have a"Averse impactonprogrammingandmaintenanceoperationsacrosstheboard.Furthermore the
admrnistrative effort and paperwork required to obtain these quotes'are
unnecessary given the consistent history or low bid pricing exhibited by many
approved and included mthe Fiscal Year 98/99 budget
^LIV^**£'?the attached re8O(uti0n "3^offered the most competitive££?Z2F*n -^e IOw pnce quote »*«***•aPP«ed over the past year.Asidefromcostconsiderations,the Parks A Recreation Department has been
extremely satisfied with the quality of the products/services,speed of delivery and
customer service provided by these vendors.^TO
tZ^JllZ"?f"P°'8 Wi"s}9nifjcant,y enhan<*the Departments efficiencyandthequalityofits'service delivery.y
I recommend approval.
Venders vinous commission approval 96
10 *d
.Resolution No.318-98-10586
ARESOLUTIONOFTHE MAYOR AND CITY COMMISSION OFTHE CITY OFSOUTH
MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO ISSUE OPEN PURCHASE
ORDERS TO VARIOUS VENDORS THAT HAVE BEEN DETERMINED TO CONSISTENTLY
OFFERTHEBESTPRICESONGOODS AND/OR SERVICESUSED BY THEPARKS &
RECREATION DEPARTMENT AND APPROVING DISBURSEMENT OFFUNDSTO PAY FOR
THESE GOODS AND /OR SERVICES FROM DIVISIONAL ACCOUNTS AS APPROPRIATED
IN THE 98/99 FISCAL YEAR BUDGET.
WHEREAS,as part ofits centralized purchasing procedures,the City Administration has
implemented onopen purchase order system to facilitate acquisition of goods and/or services,and;
WHEREAS,for internal control,the City Manager is recommending that the vendor-
specific open purchase orders be issued for a specific amount whichisnottobe exceeded and which
is applicable foralimitedtime period,and;
WHEREAS,by means of competitive bid State contracts and/or repeatedly obtaining
competitive bids over the course of months and in some cased years,the City Administration has
determined that the venders listed under Section 1 below consistently offer the best prices and
product quality on their respective goods and/or services.
NOW THEREFORE BEIT RESOLVED BY THE MAYORAND CITY COMMISSION
OFTHE CITY OFSOUTHMIAMI,FLORIDA:
Section 1.The City Manager is authorized to issue open purchase orders for the 1998-
1999 fiscal year tothe following vendors in the amount indicated below for each ofthem:
VENDOR NAME AMOUNT ACCOVNTNUMBER
1.Langer Electric Company %2,000.00 2000-4620
2.Amerilumber $2,500.00 2000-4620
3.Florida Silica &Sand $5,000.00 2000-4620
4.Tera Inc.$2,500.00 2000-4620
5.BSN Sports $2,000.00 2000-4620
6.Biscayne Chemical $5,000.00 2000-4620
7.O'Gee Paint $1,000.00 2000-4620
8.Ideal Promotions $3,000.00 (Variety of athletic activities &special events;
i.e.Turkey Bowl,Fourth of July,etc.)Varioi
account numbers.
9.T-ShirtPlus $3.000 on ""U (|
8f£9299S0£IWWIW HiOOS dO AJ.IO WW Si:IT iad 66-£8-d3S
Page 2 of Resolution No.3lS-9a-I0586
Page 2
10.All American Engraving
11.Pearls
12.Manolin &PilarMartinezInc.
$500.00
S 1,000.00
$2,500 00 2000-4420
13.Party Supermarket $1,000.00 (Variety of athletic activities A special events;
i.e.Turkey Bowl,fourth of July,etc.)Various
account numbers.
14.TrophyExpress &Awards $2,000.00
Section 2 The disbursement of funds to pay for the open purchase orders be charged
various accounts determined tobe appropriate by the Administration.
Section 3,This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 3rd day of November,1998.
ATTEST
CIT
READAyJ^PRavEDAS XQ FORM:
-^-^-S fa ^i/fA.
—"CITY ATTORNEY ^
MicrocoA Wgrd-Vcafef•9$Commissoii opprcvaj
COMMISSION VOTE:
Mayor ftobaina:
Vice Mayor OTiveros:
Comnissioner Feliu:
Coninisstoner Bethel:
Commissioner Russell
5-0
Yea
Yea
Yea
Yea
Yea
to