Res. No. 179-99-10802Resolution No.179-99-10802
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO DISBURSE
THE SUM OF $182.00 TO IDEAL PROMOTIONS,FOR THE MERCHANDISE
RECEIVED (T-SHIRTS),AND CHARGING THE DISBURSEMENT TO ACCOUNT
NUMBER 001-2000-572.5670,"SPECIAL RECREATION PROGRAMS".
WHEREAS,Article III,Section 5,H,of theCity Charter,requires bidsbe obtained
for purchases of itemsover $1,000.00;and
WHEREAS,In December 1998,resolution #318-98-10586 was passed
establishing anopen purchase orderforIdealPromotion of $3,000.00;and
WHEREAS,Ideal Promotions has been one of our best vendors;and
WHEREAS,Due tothe various events and programs occurring thispast year,
the awarded amount stated by resolution #318-98-10586,was exceeded by $182.00;and
WHEREAS,An extension is being requested bythe Parks &Recreation
Department to continue withthis vendor toprovidefinal payment.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1.TheCity Manager is hereby authorized to disburse thesum of
$182.00 from account number 001-2000-572.5670,"Special Recreation".
Section 2.This resolution shalltake effect immediately upon approval.
PASSED AND ADOPTED this
ATTEST:
/^fWza^vJW7J^,
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
Miul Promolions Overage *W
7th day of September,1999.
APPROVED:
-J^c^L
MAYOR
COMMISSION VOTE:
Mayor Robaina:
ViceMayor Oliveros:
Commissioner Feliu:
Commissioner Bethel:
Commissioner Russell:
5-0
Yea
Yea
Yea
Yea
Yea
CITY OF SOUTH MIAMI
TO:Mayor &Commission DATE:September 7,1999
7FROM:Charles D.Scurr /»SUBJECT:Agenda #
City Manageji./v^Commission Meeting
/V/II jCr Trloal DromnfinncIdealPromotions
c
REQUEST
The purpose of this memorandum isto recommend the approval of the
attached resolution requesting an extension forIdeal Promotion.
BACKGROUND
The vendor Ideal Promotions was awarded an open purchase orderon
November 3rd,1998;(Resolution #318-98-10586).Purchase order
(#002096),for $3,000.00 was assigned in December 1998).
With the various events andprogramsrunthispastyear,(i.e.Turkey
Bowl,Goombay,etc.),the Parks &Recreation Department has exceeded
the approved resolution by $182.00.A budget transfer from the
Maintenance &Repair lineiteminto the Special Recreation lineitem will
cover the remaining balance.
We do not want to lose this vendor as he has been the lowest bidder and
continues to provide excellent service.
Funds for this extension will be disbursed from account number 2000-
5670,"Special Recreation".Available balance is $182.00
RECOMMENDATION
Approval is recommended.
SCURR Commission Ideal Promotions
20 'd
OTY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
TO:Mayor&Commission
n
0^
DATE:October 26,1998
FROM:Charles Scurr
CityManager
SUBJECT:Agenda#%
Commission
Meeting
November 3,1998
Open Purchase Orders
to Various Vendors
The attached resolution seeksthe approval of Open Purchase Orders for a
diverse array ofvendorsusedby all divisions ofthe Parks &Recreation
Department.Ontwo previous occasions in (December,1996 and November.
1997)the Administration recommended and received approval from Commission
on Open Purchase Orders.
The use of open purchase orders helps to expedite the purchasing process,
which often involves delays associated with the solicitation of price quotes for
each individual purchase over $200.00.These delays have an adverse impact
on programming andmaintenance operations acrossthe board.Furthermore,the
administrative effort and paperwork required to obtain these quotes are
unnecessary given the consistent history or low bid pricing exhibited by many
repeatvendors.Funds equaltoorgreater than theamountslistedwere
approved and included in the Fiscal Year 98/99 budget
The vendors listed in the attached resolution have offered the most competitive
prices based on the low price quote procedure applied over the past year.Aside
from cost considerations,the Parks &Recreation Department has been
extremely satisfied with the quality of the products/services,speed of delivery and
customer serviceprovidedby these vendors.
Approval of the open PO's will significantly enhance the Department's efficiency
and the quality of its'service delivery.
I recommend approval.
Vendors various commission approval S8
8f£9299202 iwwiw Hinos do Alio uw £i:tt iad ee-se-das
Resolution**).318-98-10586
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO ISSUE OPEN PURCHASE
ORDERS TO VARIOUS VENDORS THAT HAVE BEEN DETERMINED TO CONSISTENTLY
OFFER THE BEST PRICES ON GOODS AND/OR SERVICES USED BY THE PARKS &
RECREATION DEPARTMENT AND APPROVING DISBURSEMENT OF FUNDS TO PAY FOR
THESE GOODS AND /OR SERVICES FROM DIVISIONAL ACCOUNTS AS APPROPRIATED
IN THE 98/99 FISCAL YEAR BUDGET.
WHEREAS,aspart of itscentralizedpurchasingprocedures,theCityAdministrationhas
implementedonopen purchase ordersystemto facilitate acquisition of goodsand/orservices,and;
WHEREAS,for internal control,the City Managerisrecommendingthatthe vendor-
specificopen purchase orders beissuedforaspecificamountwhichisnottobeexceededandwhich
is applicable fora limited time period,and;
WHEREAS,bymeans ofcompetitivebidStatecontractsand/orrepeatedly obtaining
competitive bidsoverthecourse of monthsandinsomecasedyears,the City Administration has
determinedthatthevenderslistedunderSection1belowconsistently offer the best pricesand
product quality ontheirrespectivegoodsand/orservices.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI,FLORIDA:
SectionI.TheCity Manager is authorized toissueopen purchase orders for the 1998-
1999fiscalyeartothefollowingvendors in the amount indicated below for each ofthem:
ACCOUNT NUMBER
2000-4620
2000-4620
2000-4620
2000-4620
2000-4620
2000-4620
2000-4620
(Variety ofathleticactivities &special events;
i.e.Turkey Bawl,Fourth of July,etc.)Various
account numbers.
VENDOR NAME AMOUNT
1.LangerElectricCompany S 2,000.00
2.Amerilumber $2,500.00
3.Florida Silica &Sand S 5,000.00
4.Teralnc.S 2,500.00
5.BSN Sports $2,000.00
6 Biscayne Chemical $5,000.00
7.O'Gec Paint $1,000.00
8.
9.
Ideal Promotions
T-Shirt Plus
$3,000.00
$3.000.00
20 '<i
Page 2 of Resolution No.318-98-19586
Page 2
10.All American Engraving $500.00
11.Pearls $1,000.00
12.Manolin &PilarMartinezInc.$2,500.00
13.PartySupermarket $1,000.00
14.Trophy Express &Awards $2,000.00
«<«
2000-4420
(Variety of athletic activities &special events;
i.e.Turkey Bowl,Fourth of July,etc.)Various
account numbers.
Section 2.The disbursement of funds to pay for the open purchase orders be charged to
various accounts determined tobe appropriate bythe Administration.
Section 3:This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 3rd day ofNovember,1998.
jjTggga
ATTORNEY
FORM:
Microsoft Word-Venders '99 Commission approval
MPROVEQ^,
MA
COMMISSION VOTE:
Mayor Robaina:
Vice Mayor Oliveros:
Commissioner Feliu:
Commissioner Bethel:
Commissioner Russell
5-0
Yea
Yea
Yea
Yea
Yea
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