Res. No. 178-99-10801RESOLUTION NO.178-99-10801
A RESOLUTION OF THE MAYOR ANDCITY COMMISSION OF THE CITY
OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO
EXTEND AN EXISTING OPEN PURCHASE ORDER ISSUED TO ALAYON
AUTO AIR CORP.BY $4,000.00 AND CHARGING THIS FUNDING TO
ACCOUNT NO.001-519.1760.4680 "OUTSIDE LABOR -EQUIPMENT
MAINTENANCE DIVISION".
WHEREAS,Al Alayon Auto Air Corp.has provided quality service and has consistently quoted
the lowest prices forair conditioning repairs fortheCity's vehicular fleet,and;
WHEREAS,funding forthe vendor's current open purchase order isnear depletion,requiring an
extension of sametoavoiddelaysinairconditioningrepairs.
NOW THEREFORE,beitRESOLVEDbytheMAYORANDCITY COMMISSION of theCITY
OF SOUTH MIAMI,FLORIDA that:
Section 1.The City Manager is authorized to increase funding to Al Alayon Auto Air Corp.'s
current open purchase order bythe amount of $4,000.00.
Section2.Thisresolutionwillbeeffectiveimmediatelyuponapproval.
PASSEDAND ADOPTED this7thday of September 1999.
CITY CLERK
READ AND APPROVED AS TO FORM:
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CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:5-0
Mayor Robaina:Yea
Vice Mayor Oliveros:Yea
Commissioner Feliu:Yea
Commissioner Bethel:Yea
Commissioner Russell:Yea
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
T O:Mayor and Commission DATE:September 7,1999
FROM:Charles D.Sciirr/7/7 /SUBJECT:Agenda Item #£>
City Manager /J/J^^Continuation of Open Purchase Order to
AlAlayonAutoAirCorp.
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REQUEST
The attached resolution seeks approval to extend an existing open purchase order for Al Alayon
Auto Air Corp.(Alayon).It is requested that the PO be increased by $4,000.00 Alayon was
previously selected based on a consistent history of offering the lowest cost and reliable quality.
BACKGROUND
Alayon has been providing high quality and reliable service to City vehicles for several years.
Prior to the use of open PO's,this company consistently quoted the lowest prices for air
conditioning repairs.An additional benefit from using Alayon is that the shop is located in the
vicinity of the Department,resulting in significant time savings in terms of vehicle transport.
ANALYSIS
The current open PO is nearly depleted,requiring each air conditioning repair tobe "re-bid",
thereby resulting in frequent delays.This is particularly problematic for certain functions such
as police,since most officers spend a great deal of time in their vehicle during the work shift.
Theamount requested willbecarriedoverto fiscal year 1999-00.
Funding forthis expenditure will come from account no,001-519.1760.4680 "Outside Labor -
Equipment Maintenance Division ".The remaining balance in the account willbe $5,000.00.
CONCLUSION AND RECOMMENDATION
The service quality and low cost offered by this vendor warrants the continuation of the open
PO.Approval is recommended.
Attachments