Res. No. 169-99-10793Section 4.This resolution shall take effect immediately upon approval.
O C n?r^AJk.tr^—A-cvgvnT'Tir».j.
RESOLUTION NO.169-99-10793
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI,FLORIDA,RELATING TO
ACQUISITION OF COMPUTER EQUIPMENT;AUTHORIZING
THE CITY MANAGER TO ENTER INTO A THREE (3)YEAR
LEASE AGREEMENT WITH INTERNATIONAL CONSULTING
GROUP INC.FOR THE LEASE OF AS/400 COMPUTER
SYSTEM IN A MONTHLY AMOUNT OF $695.91 AND
CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER
001-2100-519-4445 "GENERAL FUND LEASE PURCHASE AS
400".
WHEREAS,theCity Manager wishestoenterintoalease agreement fora
new AS/400 computer systemwiththeoptiontobuyfor$1.00 attheend of the
lease term;and
WHEREAS,the lease agreement of the AS/400 computer system will
replacethe existing systemwhichisnotcompatiblewith Y2K and,
WHEREAS,International Consulting Group,Inc.has furnished theCitya
government price forthelease of this equipment as demonstrated inthe attached
document.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA;
Section 1.The City Manager is hereby authorized to enter intoa three
(3)year lease agreement with International consulting Group,Inc.
Section 2.The City Manager be,andis hereby authorized to disburse the
monthly sum of $695.91 to International consulting Group,Inc.,fortheuse of an
AS/400 computer system.
Section 3.TheCity Manager is authorized to purchase the equipment at
the end of the lease term,if deemed appropriate.
Additions shown by underlining and deletions shown by ovorstriking.
^A ...^>"m<1b*l
4-'n^>CITY OFSOUTH MIAMI
INTER-OFFICE MEMORANDUM^fcf?
***************************************************************
To:Mayor and City Commission Date:August 3,1999
From:Charles D.Scurr J f'Re:AGENDA ITEM #//nh,j/«,««.SJ/1 /I I^y]City Commission meeting
Of August 3,1999
Resolutionregarding
Leasing of AS400 Computer system
**************************#**^^^+^#^^^^#^#^+^##+^####^^####^++^JK!({j(ej|ej|e
The attached resolution is seeking the City Commission's authorization for the City Manager to
enter into a three-year lease purchase agreement to acquire a new AS400 computer hard drive
withtheoptionto purchase forone dollar ($1.00)attheendofthe lease term.
As I have informed you in the past,the City is in transition to get all its computer equipment to
be Y2k compliant.We have completed the process of checking and upgrading all our personal
computers to make sure they are compliant.We are now in the process of ensuring that the
main-network system (AS400)that houses our critical applications like the building permits,
payroll,and accounts payable is also in compliance.In the course of this process,we have
determined thatthe equipment isnot Y2K ready.Itis obsolete,and insufficient tomeetthe
needs and growth wehave experienced in recent years.In addition to several failures we have
experienced with the equipment in recent days,the equipment had a massive failure during our
normal operations today.
We have evaluated the various options available to us in acquiring the equipment and concluded
that itisin the best interest of the City to lease at this time with a monthly lease of $695.91 for
threeyearsfromastate of Florida certified vendor.Ifattheendoftheleasetermwe determined
that the equipment is still useful to us,we will have the option of buying it outright for $1.00.
Otherwise,wecan trade the equipment for another that might meetour needs atthe time.
Fundsforthepayment of thisleaseismadeavailableinnewaccountnumber 001-2100-519-
4445,titled "General Fund Lease Purchase AS 400"in the remainder of this year and next year's
budget.
I recommend approval.
jeb Bush.Governor
May13,1999
DEPARTMENT OF MANAGEMENT
SERVICES
4050 Esplanade Way•Tallahassee,Florida 32399-0950
Tom mcGurk.Secret,
Suite 325
Mr.Max Miguel,
General Manager
International Consulting Group
3900 NW 79th Ave.Ste.820
Miami,FL 33166
RE:SNAPS Agreement #9731502
DearMr.Miquel:
Enclosedisyour copy of theexecutedStateNegotiated Agreement PriceSchedule (SNAPS)formestablishingan
agreementbetweentheState of Florida andyour firm forthepurchase of ITConsulting&TrainingServices.
SalesmadeunderthiscontractmustbefurnishedtoStatePurchasingattheend of eachcontractquarter.
August 13,1999 November 13,1999 February 13,2000 May 12,2000
Should younot make anysalesduringthequarter,a negative report must besubmitted.
You are reminded the Special condition titled "Responsibilities",paragraph (c),The contractor shallfurnish
to State Purchasing a detailed Summary of Sales or Services,for each purchasing entity,at the end of each
contract quarter.The summary shallinclude:SNAPS number,contractor'sname;total of salesforeach
commodity soldduringthemonth;totaldollaramount of purchases;andthetotal of allcreditsprovidedtoeach
agency.
Failureto provide this information within thirty (30)calendar days following the end of each quarter shall
result in automatic,unilateral cancellation of the contract by State Purchasing.
Shouldyouhaveanyquestions please callDavidWright(850)487-3833,GloriaDixon(850)922-2212,Martha
Hancock (850)488-2347,or Susan Barr (850)487-6592.
Very truly yours,
Gwen Baker
SNAPS Administrator
GB:ds
Enclosure
Recycled Paper
\^<vwv*>
SNAPS
State Negotiated Agreement Price Schedule
Divisionof Purchasing •4050 Esplanade Way•Tallahassee,Florida 32399-0950
*Tobe completed by the Divisionof Purchasing ;_;
*SNAPS Title jr &)USULrm&£rXAWlM*S&lOlUX *SNAPS No.iTl3 foft'X?*3
*Effective:PQ Cl^j I3,1^9^*Through:VC\<Xxa Q*}-Q&G^Cy^__
Federal Employer Identification Number 5^-1HHMIkH *SPURS or S.S.Number^l^^@e\^B^S\(j
Vendor Name31 KiT£KMf\TlONN «CMSUCTlM^Cjftn\Xj>Internet Address WW'W."SlCT •SSI
Vendor Mailing Address -5^(90 NW ^^fW,3^.820 City iMlN^M
I^IoRi bA Zip 3 3i^g
rn
ha
state
Telephone Number (/^Qpft 534-^43)EX~b3d Toil-Free Number 1(j3$T)f?0^~*6&5
Area to be Served
Delivery will be )5 days after receiving order.
Checkbox(es)which apply.If yes,describe in space provided.
No Yes
•••
Warranty 5 l-|PA^.
Productcontainsrecycled content
Product provides energyconservationfactors •E Unserves Nftriraftt7pE<;nL'iy.E.s i.e.
Product has environmentally desirable characteristics D Si (°^NJ<,E^\/P.ppy-pED ]fch&Dll£UJ &aEflbflfitDtfrl
Product conserves resources D SI CciV SEgVi^>f-f i"jV)ftM Kh^P(^Cfc^
Encourages an emerging technology D 0 Si-^TE.r^-~(Wr I .11 ENir/ggRuEg tVppliCftTfM
Posting of SNAPS Agreement
Proposals with recommended awards will bepostedfor review by interested parties atthe location where proposals werenegotiated,and will remain posted for a period of72hours.Failure to
file a protest within thetime prescribed inSection 120.53(5).Florida Statutes,shall constitute a waiver ofproceedings under Chapter 120.Florida Statutes.All proposals accepted by the State
aresubject totheState's terms and conditions andany andall additional terms and conditions submitted by the proposers are rejected andshall have noforce andeffect.Posting will beonor
about:
Authorized ProposerV^ignatur,
Proposer's Name (Please Print)
i^£>f cc±flW V,199?
materials,:Icertify that this agreement ismade without prior understanding,orconnection with any corporation,firm,orperson submitting a proposal for thesame mSUfrials,supplies orequipment,and Is
In all respects fair and without collusion orfraud.I agree to abide by all conditions ofthis proposal and certify that Iam authorized to sign this proposal for theproposer and that the proposer is
incompliance with all requirements.Including butnotlimited to certification requirements.Insubmitting a proposal,the proposer offers andagreesthatif the proposal is accepted,the proposer
will convey,sell,assign ortransfer to theState ofFlorida all rights,title and interest in and to all causes ofaction it may now orhereafter acquire under the Anti-trust Laws ofthe United States
andtheStateofFlorida for price fixing relating tothe particular coofmodities or services purchased oracquired bytheStatool Florida.At theState's discretion,such assignment shall bemade
andbecome effective atthetimethepurchasingagency lendeiyinal paymenttotheproposer.
Authorized Signature
Department of Management
c,cm<«„,,.•>»..>m*w <w.SERVICES •/%*?.£jm
Title —*^~Q Date
Purpose:Under authority ofSection 287.042(1 )(a)and (2)(a).the purpose ofthis proposal isto establish a negotiated agreement for the purchase of commodities
orservicesbyallStateof Florida agenciesandothereligible users,onanexpeditedbasis.Theagreementwill provide an opportunity to evaluate,assess and determine
theneed,benefitandvalueofcommoditiesorservicesthatconserveresources,areenergyefficient,environmentallyfriendly,containrecycled content,orencourages
an emerging technology:andthe feasibility of establishing future statetermcontracts,through the competitive process.Theagreementwill also free the eligible users
from thenecessityof obtaining competitive quotations for the purchase ofthese commodities/services,uptothe limit of Category V.
State agency use of this agreement will not be mandatory.
Ordering Limits:Total agencywide acquisitions during the term ofthe agreement shall notexceedthe threshold amount for Category V,exceptthatacquisitions by
agencieswith decentralized purchasing functions shall be considered onthebasisofeach purchasing office that maintains full-time purchasing staff.
Notice of Bid/Proposal ProtestBonding Requirement:Anyperson whofiles an action protesting a decision orintended decision pertaining tocontracts administered
bytheDivision ora state agency pursuant to Section 120.53(5)(b),Rorida Statutes,shall post with the Division orthestateagency atthetime of filing the formal written
protest,a bond payable tothe Division orstate agency inan amount equal toone percent (1%)ofthe Division's orstate agency's estimate ofthetotal volume ofthe
contract or$5,000,whichever isless,which bondshall be conditioned uponthe payment ofallcosts which maybe adjudged against himIn the administrative hearing .
In which the action is brought andinany subsequent appellate court proceeding.For protest of decisions orintended decisions ofthe Division pertaining to agencies'
requests for approval of exceptional purchases,the bond shall beinthe amount equal toone percent (1%)ofthe requesting agency's estimate ofthe contract amount
for theexceptional purchase requested or$5,000,whichever isless.In lieu ofa bond,theDivision orstateagency may,ineither case,accept a cashier's check ormoney
orderin theamountofthebond.Failureto fiie theproper bond atthetimeoffilingtheformalprotest,willresultInadenialofthe protest
Prices,Termsand Payment:Rrmprices shall be proposed andinclude all packing,handling,shipping charges and delivery unless otherwise indicated,Thecontractor
name and address shown on invoices must be identicalto the contractor name and address on the purchase order.
(a)Taxes:TheStateof Rorida doesnot pay Federal Excise and Salestaxeson direct purchases oftangible personal property.Seetaxexemption number on
face of purchase order or agreement form.This exemption doesnotapply to purchases of tangible personal property inthe performance of contracts for
theimprovementofstate-ownedrealpropertyasdefinedinChapter192,RoridaStatutes.
(b)Invoicing and Payment Thecontractor shall be paid upon submission ofproperty certified invoices tothepurchaser attheprices stipulated ontheagreement
atthetimetheorderis placed,afterdelivery and acceptance ofgoods,less deductions ifany,as provided.Invoices shall contain the agreement number,
purchase order number and the contractor's Federal Employer Identification Number.Anoriginal and three (3)copies ofthe Invoice shall be submitted.
Failuretofollow these instructionsmayresultindelayinprocessing invoices for payment
Interest Penalties:Payment shall be made In accordance with Section 215.422,Rorida Statutes,which statesthecontractor's rights and theState agency's
responsibilities concerninginterestpenaltiesandtime limits for paymentof Invoices.
Vendor Ombudsman:Vendors providing goods and services toan agency should be aware ofthe following time frames.Upon receipt,an agency has
five (5)working days to inspect and approve the goods and sen/ices,unless thebid specifications,purchase order orcontract specifies otherwise.An
agency has20 days to deliver a request for payment (voucher)tothe Department of Banking and Rnance.The 20 days are measured from thelatter
ofthedatethe invoice is received orthe goods or services are received,inspected and approved.Ifa payment isnot available within 40days,a
separate Interest penalty setbythe Comptroller pursuant to Section 55.03,F.S.,will bedueand payable.In addition tothe invoice amount,tothe
vendor.To obtain the applicable interest rate,contact the agency purchasing office.The interest penalty provision applies after a35daytime period
to health care providers,as defined by rule.Interest penalties oflessthanone (1)dollar will notbe enforced unlessthevendorrequestspayment
Invoiceswhichhavetobe returned toavendorbecauseofvendor preparation errors will resultinadelayInthe payment Theinvoicepayment
requirements donot start until a properly completed invoice is provided tothe agency.A Vendor Ombudsman hasbeen established within the
Department of Banking and Rnance.The duties of this individual include acting asan advocate for vendors who maybe experiencing problems In
obtaining timely payment(s)from a State agency.The Vendor Ombudsman may be contacted at (904)488-2924 orby calling theState Comptroller's
Hotline,1-800-848-3792.The Division of Purchasing shall review the conditions and circumstances surrounding non-payment,andunless there Is a
bona fide dispute,the Division may,inwriting,authorize the contract supplier to reject and return purchase orders from said agency until such time as
the agency complies withtheprovisionsofSection215.422,F.S.
(c)Annual Appropriations:The State of Florida's performance and obligation to pay under this agreement is contingent upon anannual appropriation bythe
Legislature.
Conflict of Interest:The award hereunder is subject tothe provisions of Chapter 112,Rorida Statutes.Proposers must disclose thenameofanyofficer,director,or
agent who isalso an employee ofthe State ofRorida.or any ofits agencies.Further,all proposers must disclose the name ofany State employee who owns,directly
or Indirectly,aninterestoffive percent (5%)ormoreinthe proposer's firm oranyofits branches.
Governmental Restrictions:In the event anygovernmental restrictions maybe imposed which would necessitate alteration ofthematerial,quality,workmanship or
performance oftheitems offered inthis agreement prior totheir delivery,itshall be the responsibility ofthesuccessful proposer tonotify the buyer atonce,Indicating
In hisletter the specific regulation which required an alteration.TheState reserves the right toaccept anysuch alteration,including anyprice adjustments occasioned
thereby,ortocancelthecontractatnofurtherexpense totheState.
Inspection,Acceptance andTitle:Inspection and acceptance will beatdestination unless otherwise provided.Title and risk of loss ordamage to all items shall be
theresponsibility ofthesupplier until accepted bythe ordering agency,unless loss ordamage results from negligence bytheordering agency.The contract supplier
shall be responsible for filing,processing and collecting all damage claims.However,to assist him intheexpeditious handling of damage claims,theordering agency
will;record any evidence ofvisible damage onall copies of the delivering canter's Bill ofLading;report damage (Visible and Concealed)tothe carrier and supplier,
confirming such reports,inwriting,within 15 days ofdelivery,requesting that thecarrier inspect the damaged merchandise;and retain theitem and its shipping container,
including Inner packing material,until inspection isperformed by the earner,and disposition given bythe supplier;provide the supplier with a copy ofthe carrier's Bill
ofLading and damage inspection report
Serviceand Warranty:Unless otherwise specilied,the proposer shall define anywarranty service and replacements that will be provided during andsubsequent to
this agreement.Proposers must explain onan attached sheettowhatextent warranty andservice facilities are provided.
Samples:Samples of items,when requested by the Division of Purchasing,must be furnished free ofexpense,within ten (10)working days of request,and if not
destroyed may,upon request,be returned atthe proposer's expense.Each individual sample must belabeled with proposer's name,manufacturer's brand name and
number,agreement number and Item reference.Request for return of samples shall be accompanied by instructions which Include shipping authorization and name
ofcarrier.If instructions are not received,the commodities shall be disposed of by the State ofFlorida.
Nonconformance to Agreement Conditions:Items may be tested and/orInspectedforcompliancewithspecificationsbytheRorida Department ofAgricultureand
Consumer Services,orbyotherappropriatetestingfacilities.Shouldtheitems fail testing,the State may requirethe vendor toreimbursethe State for costs incurred
bytheState In connection withtheexaminationortestingofthecommodityincluding costs relatingtotransportingthecommodity samples to the testingsite,actual
test costs,personnel costs and other applicable costs.The data derived fromany tests for compliance with specifications arepublic records and open toexamination
theretoin accordance with Chapter 119,Florida Statutes.Items delivered thatare unsatisfactory may be rejected andreturnedat vendor's expense.These Itemsand
items not delivered as per delivery date inproposal and/or purchase order may resultin proposer being foundindefaultinwhich event any and all reprocurement costs
may be charged against the defaulting contractor.Any violationof these stipulations may alsoresult in:
(a)Supplier's name being removed from theDivisionof Purchasing vendor mailinglist.
(b)All State departments being advised nottodo business with the supplier without written approval of the Divisionof Purchasing until such time as thesupplier
reimburses the State forall reprocurement and cover costs.
Legal Requirements:Applicable provisionsofallFederal,State,county andlocallaws,andofallordinances,rules,and regulations shall govern development submittal
andevaluationofall proposals andshallgovernanyand all claimsand disputes whichmayarise between person(s)submittingaproposal response heretoandthe
State of Rorida,by andthroughitsofficers,employees and authorized representatives,orany other person,naturalor otherwise;andlackof knowledge byanyproposer
shallnot constitute a cognizable defense against thelegal effect thereof.
Advertising:In submitting aproposal,proposer agrees notto use the results therefrom asapartof any commercial advertising.
Assignment:Any Agreement or Purchase Order issued pursuant to these negotiations andthe monies which may become due hereunder arenot assignable except
with the prior written approval of the purchaser.
Liability:The proposer shallholdand save the State of Florida,its officers,agents,and employees harmless againstclaimsbythirdpartiesresulting from thecontractor's
breachofthis agreement or negligence.
Facilities:The State reserves therightto inspect the proposer's facilitiesatanytimewithpriornotice.
Renewal:The DivisionofPurchasing reserves theoptionto renew theperiodofthis agreement,oranyportionthereof.Renewal ofthe agreement periodshallbeby
mutual agreement inwriting.
Cancellation:This agreement maybecancelledinwholeorpartbyeitherpartybywrittennoticetotheotherparty.Theeffectivedateofthecancellationwillbeasstated
in the notice or on the date of receipt,if the notice does not specify a date certain.
Patents and Royalties:Theproposer,withoutexception,shallIndemnify,holdandsaveharmlesstheStateandits employees from liability ofanynatureorkind,
including costand expenses fororonaccountofanycopyrighted,patented,orun-patentedinvention,process,orarticlemanufacturedorsuppliedbythe proposer.
Theproposerhasno liability whensuchclaimissolelyandexclusivelyduetothe combination,operationoruseofanyarticlesuppliedhereunderwithequipmentor
datanotsuppliedbycontractoror Is basedsolelyandexclusivelyupontheState's alteration ofthe article.TheState will providepromptwritten notification ofa claim
of copyright orpatent infringement andwill afford theproposerfull opportunity to defend theactionand control the defense.Further,if suchaclaimismadeoris pending
the contractor may,atitsoptionandexpense procure fortheStatethe right tocontinueuseof,replaceormodifythe article torenderit non-infringing.Ifnoneofthe
alternativesarereasonablyavailable,theStateagreestoreturnthearticleonrequesttothecontractorandreceivereimbursement,ifany,asmaybedeterminedby
acourtofcompetent Jurisdiction.If theproposerusesanydesign,device,or materials coveredbyletters,patentorcopyright it Ismutuallyagreedand understood
without exception thattheproposedpricesshallincludeallroyaltiesor costs arisingfrom the use of such design,deviceormaterialsinany way involvedwiththe work.
Public Records:Anymaterialsubmittedwillbecome apublicdocumentpursuanttoSection 119.07,RoridaStatutes.This includes materialwhichtheproposermight
considertobeconfidentialoratrade secret Anyclaimofconfidentialityiswaiveduponsubmission,effective afteropeningpursuanttoSection 119.07,Rorida Statutes.
Price Schedule:The integrity oftheapprovedpriceschedulemustbe maintained atalltimes.Thepenalty forviolating theapprovedpriceschedule will resultindefault
as described in Nonconformance to Agreement Conditions above.Contractors shall distribute duplicationoftheprice schedul stamped 'Approved bythe
Division of Purchasing."
OrderingInstructions:Proposersmust include completeanddetailedordering Instructions,including theirStatewidePurchasing Subsystem(SPURS)vendornumber
forinvoicing dealers,ontheformprovided.
PublicEntityCrimes:Apersonor affiliate whohasbeenplacedontheconvictedvendorlist following a conviction for a public entitycrimemaynotsubmita bidon
a contract toprovideanygoodsorservicestoa public entity,maynotsubmitabidona contract witha public entityforthe construction or repair ofa public building
orpublic work,maynotsubmitbidsonleasesofrealproperty toa public entity,maynotbe awarded or perform workasa contractor,supplier,subcontractor,orconsultant
underacontractwithany public entity,andmaynottransactbusinesswithany public entityin excess ofthe threshold amount provided ins.287.017 forCATEGORY
TWO fora period of 36 months from the date of being placed onthe convicted vendor list
Responsibilities:
(a)Prior to award,the contractor(s)must provide proofof commerciality ofthe commodity orservicebeing offered;i.e.,copiesofinvoices,purchase orders,
references,etc.(evidence that product or service has been marketed).
(b)The contractor(s)willberesponsibleforduplicationanddistributionofapprovedand signed agreement andprice schedule.
(c)The contractor shall furnish the Division of Purchasing a detailed SummaryofSalesorServices,for each purchasing entity,attheendofeach contract
quarter.The summary shall Include:SNAPS number;contractor's name;total ofsales for eachcommodity soldduring the month;total dollar amount of
purchases;and thetotal ofall credits provided toeachagency.Failure toprovidethis Information withinthirty (30)calendardays following the
end of each quarter shall result In automatic,unilateral cancellation ofthe contract bythe Division of Purchasing.
(d)The Division of Purchasing will provide,atnocosttothe contractor,one(1)diskette (WordPerfect 5.1)orone(1)setof mailing labels for the purchasing
offices throughout the State that may be ii
Diskette Hard Copy.
offices throughout theStatethatmaybe interested^purchasing the commodity orservicebeingoffered.Please indicate howyou require yourlabels.
SPECIAL CONDITIONS
LIMITATION OF REMEDIES
Contractor'sentire liability andtheState's exclusive remedy shallbeasfollows:
Inallsituations involving performanceor non-performance of machinesorprogramming(otherthanlicensedprograms)furnished
underthis Agreement,theState's remedy is(a)the adjustment or repair of themachineorreplacement of itspartsby Contractor,orat
Contractor's option,replacement of themachineorcorrection of programming errors,or(b)if,afterrepeated efforts.Contractor is
unabletoinstallthemachineorareplacement machine,model upgrade or feature ingood working order,ortorestoreittogood
workingorder,ortomake programming operate,allaswarranted,theStateshallbe entitled to recover actualdamagestothelimitsset
forth inthisSpecialCondition.Foranyother-claim concerning performance or non-performance byContractorpursuantto,orinany
otherwayrelatedtothe subject matterof,this Agreement oranyorderunderthis Agreement,theStateshallbeentitledtorecover
actualdamagestothe limits set forthinthis Special Condition.
Ifthiscontractisforthepurchase of hardware maintenanceservices,thenthefollowingshallapply:Contractor's entireliability and the
State's exclusive remedy for damages totheStateforanycausewhatsoever,and regardless of theform of action,whetherincontracto:
intortincluding negligence,shallbelimitedtoactualdamagesuptothegreater of $100,000 oranamountequalto 12 months
maintenancechargesforthe specific machinesunderthisAgreementthatcausedthedamagesorthatarethesubjectmatterof,or are
directlyrelatedto,thecause of action.Such maintenance chargeswillbethosein effect forthespecificmachineswhenthecauseof
actionarose.The foregoing limitation of liability willnotapplyto(a)the payment of cost anddamageawardsreferredtoin General
Condition14entitled"PatentsandRoyalties"orto(b)claims forreprocurementcostsor costs tocoverpursuanttoState Purchasing
Rule 60A-1.006(4)entitled "Default",orto(c)claims by theStateforpersonalinjuryor damage torealpropertyortangible personal
property causedbytheContractor'snegligenceortortuousconduct.
Ifthiscontractisforpurchase of softwaremaintenanceservices,thenthefollowingshallapply:Contractor's entireliabilityandthe
State's exclusive remedy for damages totheStateforanycausewhatsoever,andregardless of theform of action,whetherin contract or
intortincludingnegligence,shallbelimitedtoactualdamagesuptothe greater of $100,000 oranamountequalto12months
maintenancechargesforthe specific softwareproductunderthisAgreementthatcausedthedamagesorthatarethesubjectmatterof,
oraredirectlyrelatedto,thecause of action.Suchmaintenance charges willbethosein effect forthespecificsoftwareproductwhen
thecause of actionarose.Theforegoinglimitation of liabilitywillnotapplyto(a)thepayment of costanddamage awards referred to
inGeneralCondition14 entitled "Patentsand Royalties",orto(b)claimsforreprocurementcostsorthecost of cover pursuant toState
PurchasingRule 60A-1.006(4)entitled "Default",orto(c)claimsbytheStateforpersonalinjuryordamagetorealpropertyor
tangiblepersonalproperty caused byContractor's negligence ortortuousconduct.
i
Ifthis contract isforservicesotherthan hardware orsoftware maintenance,thenthefollowingshall apply:Contractor's entire liability
andthe state's exclusiveremedyfor damages tothestateforany cause whatsoever,andregardlessoftheformofaction,whether in.
contractorintortincludingnegligence,shallbelimitedto actual damages uptothegreater of $100,000 oranamountequaltothe
charges invoiced for theserviceswhich are thesubjectmatterof,or are directly related to,the cause of action.The foregoing limitation
of liability willnotapplyto(a)the payment of costand damage awards referred toin "Patents and Royalties"orto(b)claims for
reprocurement costsorcoststocover pursuant toState Purchasing Rule60A-1.006(4)entitled "Default",orto(c)claimsbythe
Department for personal injuryor damage torealpropertyor tangible personal propertycausedbythe Contractor's negligence or
tortuous conduct.
Ifthis contract is for the acquisition of licensed programs,including personal computerlicensed programs,thenthe following shall
apply:Contractor's entireliabilityandtheState's exclusive remedy shall beasfollows:Inallsituationsinvolving performance ornon
performance of licensed programs furnished underthis Agreement,the State's remedyis(1)the correction bythe Contractor of
licensed program defects,or(2)if,after repeated efforts,the Contractor is unable tomakethe licensed program operate as warranted,
the State shall beentitledtorecover actual damagestothelimitsset forth inthissection.Foranyotherclaim concerning performance
or non-performance bythe Contractor pursuant to,orinanyway related to,thesubject matter of this Agreement the State shall be
entitled to recover actual damages tothe limits set forthinthis section.
Contractor's liability for damages to the State for any cause whatsoever,and regardless of the form of action,whether in contract or in
tort including negligence,shall be limited to the greater ofS 100.000 or the one time charges paid for,or any monthly license or initial
license charges which would be due for 12 months use of the licensed program that caused the damages or that is the subject matter of,
or is directly related to,the cause of action and shall include any initial or process charges paid to the Contractor.This limitation of
liability willnot apply to (a)the payment ofcostand damage awards referred toin General Condition 14 entitled "Patents and
Royalties"orto (b)claims for reprocurement costs or the cost of cover pursuant to State Purchasing Rule 60A-1.006(4)entitled
"Default",orto(c)claims for personal injury or damage to real or tangible personal property caused by the Contractor's negligence or
tortuous conduct.
ContractorshallholdandsavetheStateharmlessforanyandallsuitsandjudgmentsagainsttheStateforpersonalinjuryor damage tc
realortangiblepersonalpropertycausedbyContractor's tortuous,conductintheperformanceofthisAgreement provided that,(a)the
State promptly notifies Contractor in writing of any claim,and (b)Contractor shall be given the opportunity,at its option,to participat
andassociatewiththe State inthe control,defense andtrialofany claims andany related settlement negotiationsand,providedfurther
thatwith respect toany claim,or portion thereof,for which Contractor agrees atthe initiation of such claim that Contractor shall save
and hold theState harmless.Contractor shallhavethesole control ofthe defense,trialandanyrelated settlement negotiations,and(c)
the State fully cooperates with Contractor inthe defense of any claim.
Innoevent,however,willContractorbeliablefor(a)anydamagescausedbytheState'sfailuretoperformtheState's responsibilities,
orfor(b)anylostprofitsorotherconsequentialdamages,evenifContractorhasbeenadvisedofthepossibilityofsuch damages,or
for(c)anyclaim against theStatebyanyother party,exceptas provided inthe hold harmless provision of the preceding paragraph of
thisSpecialConditionandexceptasprovidedintheGenera!Conditionentitled"PatentsandRoyalties",orfor(d)any damages causec
byperformanceornon-performanceofmachinesorprogramminglocatedoutsidetheUnitedStatesorPuertoRico.
YEAR 2000 COMPLIANCE WARRANTY
Forpurposesofthis Year 2000warranty,theterm "Product"shallinclude
software,firmware,microcode,hardware and embedded chip technology.
VendorwarrantsthattheProductisYear2000Compliant.AllversionsoftheProductofferedbythevendorandpurchasedbythe
State,forwhichVendorisobligatedtoprovidemaintenanceserviceare,andinthefuture,will be.Year2000Compliant.Year2000
Compliantmeansthe Product willincludetheabilityto:consistentlyhandledateinformation before,during,andafterJanuary1,
2000,including accepting dateinput,providingdateoutput,andprocessingdates;function before,duringandafterJanuary 1,2000,
withouttheneedfor program changes caused bythe advent ofthenewcentury;properly handle all daterelatedinformationbeforeand
following Jan1,2001,including butnot limited to accurate and reliable performance in processing date anddaterelateddata,
including calculating,comparing and sequencing;properly process anyand all date calculations before,onandaftertheleapyear date
of February 29,2000 andstoreand provide output of date information inwaysthatare unambiguous astocentury.
Theduration of thiswarrantyandtheremedies available totheStateforbreachofthiswarrantyshallbeasdefinedin,andsubjectto,
thetermsand limitations of anygeneral warranty provisions ofthis contract,provided that notwithstanding anyprovisiontothe
contrary insuch warranty provision(s),orinthe absence of anysuchwarranty provision(s),defects intheProductwithregardto Year
2000 Compliance,ifany,willbe corrected by Vendor at Vendor's cost withina timeframe mutually agreeduponwiththeState.
Vendorcannotbeheld responsible forerrors resulting fromdevicesorsystemsexternaltothis contract whicharepermittedtodirectly
accessanydatabase provided underthis Agreement andoverwrite Product datefieldsorfromtheusersimproperintegrationofnon-
Year 2000 Compliant systems.Nothing inthis warranty shallbe construed tolimitany rights or remedies theStatemay otherwise have
underthiscontractwithrespecttodefectsotherthan Year 2000performance.
YEAR 2000 REMEDY CLAUSE
Intheevent of any decrease in product functionality related totimeanddate related codes and internal subroutines thatimpedethe
hardware or software programs from operating beyond the Millennium Date Change,Licensors and Vendors ofLicensors products,
agree to immediately make required corrections to restore hardware and software programs tothe same leveloffunctionalityas
warranted hereinatno charge tothelicensee,and without interruption tothe ongoing business of thelicensee,timebeingofthe
essence.
RESELLERS
Allproductsbidunderthis bid/contract willbeYear 2000 compliant.Year2000 Compliant meanstheProductwillincludetheability
to:consistentlyhandledateinformation before,during,andafterJanuary1,2000,including accepting dateinput,providingdate
output,andprocessingdates;function before,duringandafterJanuary 1,2000,withouttheneedforprogramchangescausedbythe
advent of thenew century;properly handlealldate related information beforeand following Jan1,2001.includingbutnotlimitedto
accurateandreliableperformanceinprocessingdateanddaterelateddata,including calculating,comparingandsequencing;properly
processanyand all datecalculationsbefore,onandaftertheleapyeardateofFebruary29,2000andstoreand provide outputofdate
informationinwaysthatareunambiguousastocentury.Resellersmayprovidea"passthroughwarranty"fromthe
manufacturer/software developer,which meets allthe warranty requirements bytheState,andwhichshall include allother warranties
providedbythemanufacturerorsoftwaredeveloper.Resellershallbe responsible forwarrantyassurance,assistance,enforcement and
any other actions or remediation,required to satisfy warranty requirements.
TRAVEL EXPENSES AND WORK TIME
TravelexpenseswillbepaidpursuanttotheprovisionsofSection 112.061.FloridaStatutes.ServiceswillbeprovidedMonday
through Friday,excluding holidays,during the normal workhours ^of theclient's office atthe Florida HourlyRateperperson.
INTELLECTUAL PROPERTY
Any ideas,concepts,know-how,data processing techniques,software,documentation,diagram schematics or blueprints developed
exclusivelyby contractor personnel in connection withthisSNAPS agreement provided to State willbetheexclusive property ofthe
contractor.Any jointorfuturesoftware development effortwillbesubjecttoa separate agreementsignedbyStateandthe contractor,
whereinallownershipandlicenserightstosuchmaintainsoleownership of itsownprotectableproprietarymaterials,which are
developedorownedsolelybyStateorthe contractor,respectively.NothinginthisAgreementshallaffectinanywaythe contractor,
orthirdparty,ownership of allright,titleandinterestinandtoanyexisting contractor,orthirdparty,systemsoftware,application
software,routines,techniques,ideasorformulaewhichmaybeutilizedinwholeorinpartbythecontractorinperformingservicesfor
State,orany modifications,enhancementsorderivativeworksthereof,whichshallremainsolelytheproperty of the contractor.^p</Signature.Date ^s.°n
Revision 1/26/99
Ordering Instructions
NOTE:ALL ORDERS SHOULD BE DIRECTED TO:
SPURS VENDOR NUMBER:^C »SV\^^\VsV^fr\CT*!)
VENDOR:T^T-^utm^N^,dnU$>iH^Kl^^fennp^NCV UL7C<£
STREET ADDRESS OR P.O.BOX:3Qnr)\\\M HQ^W^SjV&SZO
CITY,STATE,ZIP:Nhf\wi )Pi .3^>1lolo
ORDERING FAX No.:(36^Ffii*l-nna*4 -
REMIT ADDRESS:3KM^
CITY,STATE,ZIP:SfrtN£-
DELIVERY:DELIVERY WILL BE MADE WITHIN 15 DAYS AFTER RECEIPT OF
PURCHASE ORDER.
TERMS:<Q %V4ET 3C>DAYS
PRODUCT INFORMATION:DIRECT INQUIRY TO:
NAME AND TITLE:Mkv KAl^UEL.,£a.E.M.MdR.
ADDRESS:3QOA N\A/TQ*>JWP-}STE Sao
CITY,STATE,ZIP:Nliftui x PL 351fefe
TELEPHONE:feof^5<3M-flflMftj EfT.13*1
TOLL FREE No:1(&&&>&C&-Hb8f>
INTERNET ADDRESS:W W W .~T<1&1 .&OM
DESCRIPTION OF PRODUCT/SERVICE OFFERED:
^•SFH rVrr^MMBVT
PUR7061 (Rev.4/96)LLO/OQI
International Consulting Group,Inc.
Information Technology Consulting Services
Advanced Hardware &Software Solutions
BILLING RATES
March 1,1999
ICGoffersabroadrange of servicesthroughexperiencedprofessionalswhoworkwithavariety
of clients on issues crucial to every facet of their organization.The services offered byICGare
grouped intothe following categories:
These services include on-siteor remote education of ICG applications,third-party applications/
software,orany activities performed by ICG to assist inthe training ofclient personnel.There isa
minimumchargeof 15 minutes forall technical supportprovidedoverthephoneorremotely from
the ICG office.Exception Lotus Notes
$95.00 $75.00RemoteSupport(HelpDesk)
Theseservicesincludeassistancewithawidevarietyofcomplicationsthatcanoccurwithaclient's
hardware,operating system,or software.TheICGhelpdeskis available from8:30a.m.to5:00p.m.
during regular business days.There isa minimum charge of 15 minutes forall technical support
providedoverthephoneorremotely from ICG.
$95.00 $75.00OperationsServices
Theseservicesincludetheperformanceofoperationsattheclientsite,suchas:Configuration/
Installation of Display Stations,Printers,and/or Personal Computers andother functions relating to
theoperationsofa computer installation.
$115.00 $85.00ProgrammingServices
Theseservices include the programming of systems usingthe RPG language(RPG,RPGII,RPIII,
RPG400or ILE RPG),theCOBOL language (Cobol/400,Cobol 2,or Cobol 84)orother languages
(VisualBasic,Visual FoxPro,Delphi,etc.).These services donot include thedesign,layout,or
developmentof systems,onlythe programming,testing,and implementation of programs.
$115.00 $95.00MidrangeSystemsServices
Theservicesincludethe Analysis,Programming,and/or Administration ofany midrange computing
system.These services include the configuration and programming of hardware (AS400 or RS6000),
communications,imaging integration analysis,capacity planning studies,concentration of hardware
resources,andother related concepts.These services also include Loading of Libraries;Loading of
Files,CISCtoRISCmigrations,andOperatingSystemversion/releaseupgrades.
PC Network Services $115.00 $95.00
The services includetheAnalysis,Programming,and/orAdministration of anyPCnetworksystem
These services includethe configuration andprogramming of hardware(NovellorNT),
communications,capacity planning studies,concentration of hardwattkrissources,andother relatedconcepts""^SNAPS
Approved by DMG *State Purchasing
J~-V-ff
SZkousU)4=hJL^-
(305)594-0848 •Fax:(305)594-0724 •E-Mail:icg@icgi.com •3900 NW 79lh Avenue •Suite 820•Miami.Florida •33166-6548
ICG Billing Rates Page 2 of2
Data Warehousing Programming $155.00 $125.00
Theseservicesincludetheprogramming of customapplicationsintheareas of LotusNotes,Lotus
Domino,orBusinessIntelligence.Theseservicesdonotincludethedesign,layout,ordevelopment
of systems,onlytheprogramming,testing,andimplementation of programs.
Project Management $125.00 $100.00 •
ICGproject management consultantsareequippedwiththeskills,toolsandtrainingtohelpyouplan,
implementandmanageeventhemost intricate projects.ICGprojectmanagersareexperiencedIT
professionalsthatactasa working member of theprojectteam.Projectmanagerareresponsiblefor
theallocation of tasksamongtheteammembersandforthe team's performanceagainstprojectplans,
objectives,standards,and guidelines.
Consulting Services $150 $125.00
ICGconsultantsguideclientsto frilly exploitinnovativestrategiesand technologies.ICGconsultants
haveexperiencein areas suchasITplanningandassessment;networking;workflow;application
solutions;Year2000;legacytransformation;client/server;system securityandrecovery;availability
management;object-orientatedtechnology;information systems management;etc.Consulting
servicesincludes work suchasfeasibilitystudies,personnelevaluation,system evaluation,
application studies,recommendations,Year 2000 consultation and evaluations.
Network Design &Development \$150.00 $125.00
Theseservicesincludetheconfiguration,set-upandinstallation of networks andany work relatedto
localarea networks (LANs)or wide area networks (WANs).All work relatedtoeither Novel,
Windows NT orany other Network Protocolwillfallinthiscategory.
Lotus Notes Development &Training $150.00 $125.00
Theseservicesincludethe programming of applicationsintheareas of LotusNotesand Lotus
Domino.These services include thedesign,layout,and development of systems.
Technical Directors $175.00 $145.00
ICGDirectorshaveahighdegree of analytical abilityandcreativityfordevelopingandimplementing
plansandsolutiondeliverablestoclientproblemsincritical,complexprojects.ICGDirectors
provideexperttechnicaladviceto project manager/leaders,aswellas,givetechnicaldirectionto
teammembers,includingIBM,subcontractors,andclient personnel.Explicit requests byaclientfor
an ICG Director's time will be billed at the Technical Director rate.
NOTE -Thefollowing conditionsapplytoalltheservicesdescribedinthis document:
•TheratesarevalidforservicesprovidedMondaythrough Friday,excludingholidays,duringnormal
business hours(8:30a.m.to5:00 p.m.).
•Work,explicitly requested bytheclient that mustbe performed outside of normal business hours,willbe
billed at1.5 times theregularrate.
•All traveltime,toandfromthe client's locationwillbeincludedinthecalculation of hoursworkedand
resultant total charges for Services.
mSNAPS
Approved by DMS •State Purchasing
r^y
ICG •3900NW 79,h Avenue •Suite820•Miami,Florida•33166-6548 (305)594-0848
International Consulting Group,Inc.
Information Technology Consulting Serviced
Advanced Hardware&Software Solutions
PROPOSAL
City of South Miami
AS/400Proposal
AttnrMr.Gremaf Reyes,MIS Director
6130 Sunset Drive
Miami,Florida 33143
Tel:(305)663-0191 Fax:(305)663-0457
,Description
July 30,1999
No.P090S1701
By:Mr.Carlos Femenias
[
IBM HARDWARE
AS/400 model 170 processor2290
9406-170 e-ServerSystemUnit
2290 Model 170 Processor (64MB)
CD ROM
3001 32MB Main Storage (128 MB memory)
0367 -Op Con Cable (Reqd for EZ-Setup)
0348-V.24/EIA232 20Ftcable
6382 -4GB 1/4 inch Tapeunit
6807-4GBDASDunitsfortotal of 12.57GB
9720 -Adapter:1communication line (w/1 V.24 cable)
4portsfor28 twinax addresses
9738 -LAN 100/lOmbps Ethernet card
IBM SOFTWARE
5769-SS1 -Operating System/400 Version 4 Release 4
5733-SM3 -Software Subscription prepaid for three years
IBM Maintenance
ThreeyearsofprepaidHardwareMaintenance
MIGRATION LABOR COST (ESTIMATE
Qty Unit Price
HARDWARE AND SOFTWARE
1 $5,000.00
1 $3,995.00
1 N/C
2 $640.00
1 $125.00
1 $125.00
1 $1,300.00
3 $3,150.00
I N/C
N/C
Ext Price
$14,335.00
S4.633.00
Sub-Total for Hardware &Software
$1,610.62
40 hrs.$4,400.00
Sub-Total for IBM Services->
Government Discount 10%
Total
3
$18,968.00
$4,400.00
$1,610.62
(SI.897.00)
TOTAL INVESTMENT $23,081.62PleasenotethattheTotalInvestmentamountdoesnotincludesalestaxorshippingcharges.
Proposal-Pago 1of2
3900 NW 79*Avenue •Suite 820 •Miami,Florida •33166-6552 •(305)594-0848 •Fax:(305)594-0724 •icg@icgi.com •www.icgi.com
International Consulting Group,Inc.
Information Technology Consulting Services
Advanced Hardware&Software Solutions
NOTE (1):The prices provided are for your information and planning purposes only and are subject to change without
prior notice upon placing the order.Prices do not include sales tax or shipping charges.
TERMS:Adeposit of fifty percent (50%)of the purchase price is due with the order.The remaining fifty percent
(50%)balance isdue upon delivery of the equipment Lease options are available.
This SALES AGREEMENT is made by and,between International Consulting fim„p ]nr (Seller),a Rorida
Corporation and,Citv of Smith Miami (Purchaser).
In the event that any component(s)of the scheduled equipment listed is cancelled after an order has been placed (excluding items
having aspecial no-cost return policy),the Purchaser is responsible for all expenses associated with the cancellation of an order
Expenses will not exceed 15%ofthe total purchase ofthe scheduled equipment.
Titie,as between the Seller and Purchaser,shall remain with Seller until the Purchaser has paid the purchase
priceandallother charges incidentaltothissalein mil.
International Consulting Group,Inc.City ofSouth Miami
Proposal -Page2of2
Authorized Signature Authorized Signature
Name (type or print)Name (type or prim)
Date Date
LEASINGOPTIONFORCOMPUTER EQUIPMENT
$1.00BuyoutPurchase Option 36months
estimated monthly payments $695.91 (taxexcempt)
Options at lease end:(1)Buy equipment for $1.00,(2)Return equipment,(3)Continue to lease equipment.
Leasing istheIBM Credit Corporation.
The monthly payments shown above are estimates only and subject to change without notice and based on actual credit rating.
3900 NW 79'"Avenue •Suite 820 •Miami,Florida •33166-6552 •(305)594-0848 •Fax:(305)594-0724 •icg@icgi.com •www.icgi.com