1THE CITY OF PLEASANT UVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Steven Alexander, City Manager
Agenda Item No.:L DATE: July 14, 2015
SUBJECT:
BACKGROUND:
GRANTOR:
GRANT AMOUNT:
GRANT PERIOD:
ATTACHMENTS:
A resolution authorizing the City Manager to execute a fiscal year
2015 grant agreement with Miami-Dade County, Office of
Management and Budget, Grants Coordination for the South Miami
Senior Meals grant in the amount of $18,400.
Miami-Dade County by and through its Office of Grants Coordination
awarded the City of South Miami $18,400 to fund the South Miami
Senior Meals Program. The grant period begins on October I, 2014
and ends on September 30, 2015.
The City of South Miami will be allocating the funds to help support
the City's Senior Meals Program by paying for two (2) pre-packaged
meals to residents at the HUD Senior Center every Friday for 52
weeks, for a maximum of 7,049 meals. Based on the current
contract, each meal will cost $2.61.
The contract is retroactive and the City will reimburse any payments
accrued from October I, 2014 to date and through September 30,
2015.
It should be noted, the attached contract with Montoya Holdings, the
firm that provides the senior meals, has a Schreiber's error; the
contract execution date should be October I, 2014 (not October I,
2015).
Miami-Dade County Office of Grants Coordination (Formerly Known
As Department of Human Services) -Local Granting Agency
$18,400
October I, 2014 through September 30, 2015
Miami-Dade County FY 2015 Contract for the Senior Meals Program
( 15-SMIA-CB)
Montoya Holdings Contract for the Senior Meals Program -Second
Renewal (October I, 2014 -September 30, 2015)
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RESOLUTION NO. __ _
A Resolution authorizing the City Manager to execute a fiscal year 2015
grant agreement with Miami-Dade County for the South Miami Senior
Meals grant.
WHEREAS, the Mayor and City Commission desire to accept the grant from Miami-
Dade County by and through its Office of Grants Coordination; and
WHEREAS, the Agreement will provide funding for the Senior Meals Program's
services; and
WHEREAS, the City Manager is authorized to execute the grant agreement in an amount
of$18,400; and
WHEREAS, the grant period begins on October 1, 2014 and ends on September 30,
2015.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Manager is hereby authorized to execute the grant agreement with
Miami-Dade County Office of Grants Coordination for the South Miami Senior Meals program
in the amount of$18,400. The grant agreement is attached to this resolution.
Section 2: This resolution shall be effective immediately after the adoption hereof.
PASSED AND ADOPTED this __ day of _____ , 2015.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
LANGUAGE, LEGALITY AND
EXECUTION THEREOF:
CITY ATTORNEY
APPROVED:
MAYOR
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Welsh:
WEEKEND DELIVERY OF SENIOR MEAL PROGRAM
CONTRACT RENEWAL
THIS AGREEMENT made and entered into this~ day of October, 20 Ii by and between the City of
South Miami, a Florida mlmicipal Corporation (hereinafter referred to as "City") and Montoya Holdings, Inc.,
(hereinafter referred to as "Contractor").
WITNESSETH:
WHEREAS, the City solicited bids, pursuant to an Invitation to Quote for Weekend Delivery ofa Senior
Meal Program; and
WHEREAS, the City, after completing a competitive bidding process, passed and adopted Resolution
No. 63-13"13881 authorizing the City to enter into a weekend delivery senior meal service agreement with
Montoya Holdings, Inc.; and
WHEREAS, the City, at the discretion of the City Manager and pursuant to the service agreement
terms and conditions, has chosen to renew this agreement for an additional one (1) year period through
September 30, 2015.
NOW, THEREFORE, the City and the Contractor, each through their authorized representative/official,
agree as follows:
1. The City and the Contractor upon execution oftWs acknowledgement desire to extend the
existing Service Agreement between the City and Contractor for Weekend Delivery of a Senior Meal
Program, under the same terms and conditions, until its new expiration date of September 30, 2015.
ATTEST:
~~~~~~~~~.as~~~~~~ ___ (type name and title of signatory above)
SUBMITTED TO: City Clerk
NAMe
ADDRess:
CITY/STAn:
PHONf:
QUOTE SUIIM[SSrON REQUIREMENTS:
•
PROJEO:
ADDRESS:
DATE:
E-MAIL:
All blddl!r~ must attend Mandalory Pre-quote MeetIng (If AppUc.able) to submit a quote. QUOteJi submlCted after 10: 00 AM O~ the due
date will not bea,,",pled ullle.ss otherwise speclfled In the quote document of II time dliiltlge. AU quotes will be $ubrnlttcd
to thl! City Clerks Office In iI sl!aled enveIQP~; The label on the enyelopo"fleeds to lead iI) follow$:
City uffouth Miami
Attn CityClerJc Matla M. Menendaz, eMe
GUO $Unlet DrI~e
South MiamI, FJ.5!13A3
ProJect Name: Caterlnl Weekend Meals for Senrono
,-W'i1'iiwAAffi#i!fiJtltir¥i#{it" _:iia1dC~_9dtri~';~'WlIi~lf&;~1 , ,'1L .. =. ,,~, .".. " ... JL... ,_._ ,. ,
Affldavlts.nd Forms to B£ COMPLETED BV BIDDER: (EXHIWT 11
INSURANCE REQUIREMENTS I
The Cll"',Jh'l~i'IIPce requfreml!:ntsare btt~ched (Exhibit Zl. As a condition ofawlrd,the:lwarded vendor mllst-provlde ill
certlflcilte of Insurance naming the city as ilIddltIOS1i1llnsured.
UI\I~QUJVOCALLV
TO TlItfJilM (,ONSlOW!) THE BESTTO$ERV! THE CITY'S INTeRISf.
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:.'
Carlos Gimenez, Mayor
May 13, 2015
Ms. Jennifer Korth
Grants & Sustainable Initiatives Administrator
City of South Miami
6130 Sunset Drive
Miami, FL 33143
Re: Execution of FY 2014-2015 General Revenue Contract
Dear Ms. Korth:
Office of Management and Budget
Grants Coordination
111 NW I"Slreet
19th Floor
Miami, FL 33128
T 305-375-4742 F 305-375-4454
This letter accompanies the contract for your agency's General Revenue supported project(s)
for FY 2014-2015. Please return three (3) originals of the contract, ensure that the affidavits on
each of the originals have been completed, and that the person designated by your Board to
sign on behalf of your agency executes the agreements.
We are asking that you return the signed agreements to our office within seven (7) days from
the date of this letter so that we may expedite the processing of those documents. You also
have the option to include with the contract package an original signed letter requesting an
advance payment of 25% of your agency's award. Intended to offset any potential cash flow
problems, that payment request will be processed after the final execution of the agreements by
the Mayor or his designee.
Please contact your assigned contracts officer by telephone or bye-mail if you have any
questions regarding the final processing of your agency's agreement Dr the advance payment
request.
Sincerely, Mr ~ . .0-,-_.0
/'" .....-~
Daniel T. Wall
Assistant Director
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15-SMIA-CB
FY 2014-15 County General Funds
Ordinances #14-125, #14-127 AND #14-132
AGREEMENT
This Agreement made and entered into as of this day of., , by and
between Miami-Dade County, a political subdivision of the State of Florida (hereinafter referred
to as "County"), having its principal office at 111 NW. 1 st Street, 19th Floor, Miami, Florida
33128 anti City of South Miami, a municipality eXisting within Miami-Dade under the laws of the
State of Florida, having its principal office at 6130 Sunset Drive, South Miami, Florida 33143
(hereinafter referred to as "Provider"), states conditions and covenants for the rendering of
human and social services (hereinafter referred to as "Services") for the County.
WHEREAS, the Provider provides or will develop services of value to the County and
has demonstrated an ability or desire to provide these services; and
WHEREAS, the County is desirous of assisting the Provider in providing those services
and the Provider is desirous of providing such services; and
WHEREAS, the County has appropriated grant funds for the proposed services;
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein
contained, the parties hereto agree as follows:
ARTICLE 1. DEFINITIONS
The following words and expressions used in this Agreement shall be construed as follows,
except when it is clear from the context that another meaning is intended:
a) The words "Agreement" "Contract" or "Contract Documents" shall mean collectively
these teITTlS and conditions, the Scope of Services (Attachment A) and the Budget
Documents (Attachment B) and all other attachments hereto, as well as all amendments
or budget revisions issued hereto.
b) The words "Contract Manager" shall mean Miami-Dade County's Director of the Office
of Management and Budget ("OMB-GC") or the Director's deSignee, or the duly
authorized representative designated to manage the Contract.
c) The word "Days" shall mean Calendar Days, unless otherwise specifically noted.
d) The word "Deliverables" shall mean all documentation and any items of any nature
submitted by the Provider to the County's Contract Manager for review and approval
pursuant to the terms of this Agreement.
e) The words "directed", "required", "perm~ted", "ordered", "designated", "selected",
"prescribed" or words of like import to mean respectively, the direction, reqUirement,
permission, order, deSignation, selection or prescription of the County's Contract
Manager; and similarly the words "approved", acceptable", "satisfactory", "equal",
"necessary", or words of like import to mean respectively, approved by, or acceptable or
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satisfactory to, equal or necessary in the sole discretion of the County's Contract
Manager.
f) The words "Effective Term" shall mean the date on which this Agreement is effective,
including start date and end date.
g) The words "Extra Work" or "Change Order" or "Additional Work" shall mean resulting in
additions or deletions or modifications to the amount, type or value of the Work and
Services as required in this Agreement, as directed and/or approved by the County.
h) "HIPAA' means Health Insurance Portability and Accountability Act of 1996.
i) The words "Scope of Services" shall mean the document appended hereto as
Attachment A, which details the work to be performed by the Provider.
j) The word "subcontractor" or "subconsultant" shall mean any person, entity, firm or
corporation, other than the employees of the Provider, who furnishes services, labor
and/or materials, in connection with the Work, whether directly or indirectly, on behalf
and/or under the direction of the Provider and whether or not in privity of Agreement with
the Provider.
k) The words "Work", "Services", "Program", or "Project" shall mean all matters and things
required to be done by the Provider in accordance with the provisions of this Agreement.
I) The word "review" shall mean inspection of original documentation and retention of
copies of such documents associated with the administrative, fiscal, and programmatic
functions of the program(s) supported by Miami-Dade County General Funds.
m) The term "administrative budget" shall refer to costs that are not tied to the direct
provision of services funded under this agreement. These costs may include: 1) the
portion of payroll of Provider's salaried administrative personnel and compensation of
Provider's subcontracted administrative personnel (i.e., executive directors, agency
heads, management and business consultants, information technology (IT) consultants,
clerical or other administrative personnel), payment for the administrative (non-program)
portion of their duties; 2) overhead costs not related to the direct provision of services
(i.e., administrative office space and related maintenance, utilities, and supplies,
insurance, advertiSing, marketing and fundraising costs, staff training, accounting and
tax preparation services, and audit fees).
n) The term 'arm's length transaction" shall refer to any transaction in which the buyers and
sellers of a product act independently and have no relationship to each other to ensure
that both parties in the transaction are acting in their own self-interest and are not
subject to any pressure or duress from the other party.
0) The term "related party transaction" shall refer to a business deal or arrangement
between two parties who are joined by a special relationship (family member or relative,
stockholder, related corporation) prior to the deal.
p) The term "program income" shall refer to the income received by the Provider directly
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from the activities funded under this agreement, or generated as a result of the use of
the County's General Fund award.
ARTICLE 2. AMOUNT PAYABLE
Subject to available funds, the maximum amount payable for services rendered under this
contract shall not exceed:
Elderly Services -South Miami Senior Meals
The Afterschool House (Tutoring)
$ 18,400
$ 24,098
Both parties agree that should, in the County's sole discretion, available County funding be
reduced, the amount payable under this Contract may be proportionately reduced at the sole
discretion and option of the County.
All services undertaken by the Provider before the County's execution of this Contract shall be
at the Provider's risk and expense.
Both parties agree that this is a twelve month contract effective as of October 1, 2014 through
September 30, 2015. Both parties expressly acknowledge availability of funding under this
contract is at the County's sole discretion.
It is the ongoing responsibility of the Provider to maintain sufficient financial resources to meet
the expenses incurred during the period between the provision of services and payment by the
County_
ARTICLE 3. SCOPE OF SERVICES
The Provider shall render services in accordance with the Scope of Services incorporated
herein and attached hereto as Attachment A. The Scope of Services must clearly indicate the
time frames for the delivery of each of the proposed services.
The Provider shall implement the Scope of Services as described in Attachment A in a
manner deemed satisfactory to the County. Any modification or amendment to the Scope of
Services shall not be effective until approved by the County and Provider in writing.
The Provider will not use products or foods containing "pink slime," as defined in
Resolution 478-12 of the Board of Miami-Dade County Commissioners, in food that is provided
or served pursuant to this agreement.
For congregate and home-delivered meal programs, the Provider agrees to furnish
proof that it is meeting all applicable local, State, and Federal food safety and hygiene
requirements.
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ARTICLE 4. BUDGET SUMMARY
The Provider agrees that all expenditures or costs shall be made in accordance with the
Budget, which is attached herein and incorporated hereto as Attachment B. Pursuant to Board
of Miami-Dade County Commissioners Resolution 630-13, the Provider will also submit a
detailed project budget, and sources and uses statement as Attachment B-1, which shall be
sufficiently detailed to show (i) the total project cost, (ii) the amount of funds to be used for
administrative and overhead costs, (iii) whether the County funds will be 'gap' funds meaning
that they would be the last remaining funds needed to ensure funding for the total project cost,
(iv) any profit to be made by the Provider, and (v) the amount of funds devoted toward the
provision of the desired services or activities. The Provider will also submit an agency-wide
budget as Attachment 8-2. The agency-wide budget shall display all projected agency revenues
by funding source(s), including but not limited to funds from this Miami-Dade County General
Fund Agreement, any other Miami-Dade County General Fund revenues, the projected
administrative costs across all funding sources, and the total agency revenue for FY 2014-15.
The Provider will continually disclose any changes in funding -County or non-County -through
. the submission of an updated Agency-Wide Budget to the OMB-GC within thirty (30) days after
such changes occur.
The Provider may request a budget revision to amend the budget in Attachment B no more than
twice during the term of this Agreement. A request for a budget revision must be submitted to
OMB no later than thirty (30) days prior to the expiration of this Agreement.
The Provider may shift funds between existing line items in Attachment B: 1) without a budget
revision, if the change to the line item does not exceed fifteen percent (15%); or 2) with a budget
revision requested by the Provider'S President, Vice President, Executive Director, or other
deSignated representative as stated on the Authorized Signature Form attached hereto, and
approved by the OMB, if the changes to a line item exceed fifteen percent (15%). A budget
revision is also required in order to add new line items.
In no event shall the budget under this agreement include total administrative costs in excess of
fifteen percent (15%) of each program allocation Linder this agreement.
ARTICLE 5. EFFECTIVE TERM
Both parties agree that the effective term of this Agreement shall commence on October
1,2014 and terminate at the close of business on September 30, 2015.
ARTICLE 6. INDEMNIFICATION BY PROVIDER
A. If the Provider is a Government Entity. Government entity shall indemnify and
hold harmless the County and its officers, employees, agents and instrumentalities from any
and all liability, losses or damages, including attorneys' fees and costs of defense, which the
County or its officers, employees, agents or instrumentalities may incur as a result of claims,
demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to
or resulting from the performance of this Agreement by the government entity or its employees,
agents, servants, partners, prinCipals or subcontractors. Government entity shall pay all claims
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and losses in connection therewith and shall investigate and defend all claims, suits or actions
of any kind or nature in the name of the County, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon_
Provided, however, this indemnification shall only be to the extent and within the limitations of
Section 768.28, Fla. Stat., subject to the provisions of that Statute, as may be amended,
whereby the government entity shall not be held liable to pay a personal injury or property
damage claim or judgment by a party which exceeds the statutory cap for personal injury or
property damage claims, liabilities, losses or causes of action which may arise as a result of the
negligence of the government entity. Provider expressly understands and agrees that any
insurance protection required by this Agreement or otherwise provided by Provider or self-
insurance shall in no way limit the responsibility to indemnify, keep and save harmless and
defend the County or its officers, employees, agents and instrumentalities as herein provided.
B. All Other Providers. Provider shall indemnify and hold harmless the County
and its officers, employees, agents and instrumentalities from any and all liability, losses or
damages, including attorneys' fees and costs of defense, which the County or its officers,
employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes
of actions or proceedings of any kind or nature ariSing out of, relating to or resulting from the
performance of this Agreement by the Provider or its employees, agents, servants, partners
principals or subcontractors. Provider shall pay all claims and losses in connection therewith
and shall investigate and defend all claims, suits or actions of any kind or nature in the name of
the County, where applicable, including appellate proceedings, and shall pay all costs,
judgments, and attorney's fees which may issue thereon. Provider expressly understands and
agrees that any insurance protection required by this Agreement or otherwise provided by
Provider shall in no way limit the responsibility to indemnify, keep and save harmless and
defend the County or its officers, employees, agents and instrumentalities as herein provided.
C. Term of Indemnification. The provisions of Article 6 shall survive the expiration
or termination of this Contract.
ARTICLE 7. INSURANCE
If the total dollar value of all County contracts with the Provider exceeds $25,000 then the
following insurance coverage is required:
A. Government Entity. If the Provider is the State of Florida or an agency or
political subdivision of the State as defined by section 768.28, Florida Statutes, the Provider
shall furnish the County, upon request, written verification of liability protection in accordance
with section 768.28, Florida Statutes. Nothing herein shall be construed to'extend any party's
liability beyond that provided in section 768.28, Florida Statutes. The provider shall also furnish
the County, upon request, written verification of Workers Compensation protection in
accordance with Florida Statutes, Chapter 440.
B. All Other Providers.
1. Minimum Insurance Requirements: Certificates of Insurance. The
Provider shall submit to Miami-Dade County, clo Office of Management and Budget (OMB), 111
N.W. 1st Street, 19th Floor, Miami, Florida 33128-1994, original Certificate(s) of Insurance
indicating that insurance coverage has been obtained which meets the requirements as outlined
below:
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A. All insurance certificates must list the COUNTY as "Certificate Holder" in the
following manner:
Miami-Dade County
111 NW. 1st Street, Suite 2340
Miami, Florida 33128
B. Worker's Compensation Insurance for all employees of the SERVICE
PROVIDER as required by Florida Statutes, Chapter 440.
C. Commercial General Liability Insurance in an amount not less than $300,000
combined single limit per occurrence for bodily injury and property damage.
Miami-Dade County must be shown as an additional insured with respect to
this coverage.
D. Automobile Liability Insurance covering all owned, non-owned, and hired vehicles
used in connection with the Work provided under this Agreement, in an amount
not less than $300,000* combined single limit per occurrence for bodily injury and
property damage.
*NOTE: For SERVICE PROVIDERS supplying vans or mini-buses with seating
capacities of fifteen (15) passengers or more, the limit of liability required for Auto
Liability is $500,000.
E. Professional Liability Insurance in the name of the SERVICE PROVIDER, when
applicable, in an amount not less than $250,000.
F. All insurance policies required above shall be issued by companies authorized to
do business under the laws of the State of Florida, with the following
qualifications:
1. The company must be rated no less than "A" as to management, and no
less than "Class VII" as to financial strength, according to the latest
edition of Best's Insurance Guide published by AM. Best Company,
Oldwick, New Jersey, or its equivalent, subject to the approval of the
COUNTY's Risk Management Division
OR
2. The company must hold a valid Florida Certificate of Authority as shown
in the latest "List of All Insurance Companies Authorized or Approved to
Do Business in Florida," issued by the State of Florida Department of
Financial Services.
G. Compliance with the foregoing requirements shall not relieve the SERVICE
PROVIDER of its liability and obligations under this Section or under any other
section of this Agreement.
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H. The COUNTY reserves the right to inspect the SERVICE PROVIDER'S original
insurance policies at any time during the term of this Agreement.
I. Applicability of this section of the Agreement affects SERVICE PROVIDERS
whose combined total award for all services funded under this Agreement
exceed a $25,000 threshold. If the SERVICE PROVIDER's original total
combined award is less than $25,000, but the SERVICE PROVIDER receives
additional funding during the contract period which makes the total combined
award exceed $25,000, then the requirements in this section shall apply.
J. Failure to Provide Certificates of Insurance. The Contractor shall be
responsible for a~suring that the insurance certificates required in conjunction
with this Section remain in force for the duration of the effective term of this
Agreement (October 1, 2014 through September 30, 2015). If insurance
certificates are scheduled to expire during the effective term, the Provider shall
be responsible for submitting new or renewed insurance certificates to the
County prior to expiration.
In the event that expired certificates are not replaced with new or renewed
certificates which cover the effective term, the County may suspend the
Agreement until such time as the new or renewed certificates are received by the
County in the manner prescribed herein; provided, however, that this suspended
period does not exceed thirty (30) calendar days. Thereafter, the County may, at
its sole discretion, terminate this Agreement.
ARTICLE 8. PROOF OF LICENSURE AND BACKGROUND SCREENING
A. Licensure. If the Provider is required by the State of Florida or Miami·Dade
County or any law or regulation to be licensed or certified to provide the services or operate the
facilities outlined in the Scope of Services (Attachment A), the Provider shall furnish to the
County a copy of all required current licenses or certificates. Examples of services or
operations requiring such licensure or certification include but are not limited to childcare, day
care, nursing homes, and boarding homes.
If the Provider fails to furnish the County with the licenses or certificates required under
this Section, the County shall not disburse any funds until it is provided with such licenses or
certificates. Failure to provide the licenses or certificates within sixty (60) days of execution of
this Agreement may result in termination of this Agreement at the County's discretion.
B. Background Screening.
As a requirement of this contract, even if such screening is not otherwise required by
applicable law, the Provider is required to furnish satisfactory Level 2 Background Screening
Results for those employees, subcontractors, and volunteers that work with youths under 18
years of age, persons ages 65 years old and up, persons of any age that have disabilities, and
victims of domestic violence.
As a requirement of this contract, even if such screening is not otherwise required by
applicable law, the Provider agrees to conduct pre-employment criminal background screenings
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of its staff, subcontractors, and volunteers; to update those background checks at least once
every five (5) years; and to maintain documentation of criminal background screening on file.
In addition, the Provider agrees to comply with all applicable federal, state and local
laws, regulations, ordinances and resolutions regarding background screening of employees,
volunteers, subcontractors and independent contractors. Provider's failure to comply with any
applicable laws, regulations, ordinances and resolutions regarding background screening of
employees, volunteers, subcontractors and independent contractors is grounds for a material
breach and termination of this contract at the sole discretion of the County.
The Provider agrees to comply with all applicable laws (including but not limited to
Chapters 39, 402, 409, 430, 394, 408, 393, 397, 943, 984, 985, 1012 and 435, Florida Statutes,
and Section 943.04351, Florida Statutes, as may be amended form time to time), regulations,
ordinances and resolutions, regarding background screening of those who may work or
volunteer directly with or in the vicinity of vulnerable persons, as defined by section 435.02,
Florida Statutes, as may be amended from time to time.
In the event criminal background screening is required by law, the State of Florida and/or
the County, the Provider will permit only employees, volunteers, subcontractors and
independent contractors with a satisfactory national criminal background check through an
appropriate screening agency (i.e., the Florida Department of Juvenile Justice, Florida
Department of ·Law Enforcement or Federal Bureau of Investigation) to work or volunteer in
direct contact with or in the vicinity of vulnerable persons. The Provider shall also comply with
Section 943.059, Florida Statutes, regarding court-ordered sealing of criminal history records,
and Section 943.0585, Florida Statutes, regarding court-ordered expunction of criminal history
records, as may be applicable.
The Provider agrees to ensure that employees, volunteers, subcontracted personnel and
independent contractors who work with vulnerable persons satisfactorily complete and pass
Level 2 background screening before working or volunteering with vulnerable persons. Provider
shall furnish the County with proof that employees, volunteers, subcontracted personnel and
independent contractors, who work with vulnerable persons, satisfactorily passed Level 2
background screening, pursuant to Chapters 435 and 430, Florida Statutes, as may be
amended from time to time.
If the Provider fails to furnish to the County proof that an employee, volunteer,
subcontractor or independent contractor's Level 2 or other required background screening was
satisfactorily passed and completed prior to that employee, volunteer, subcontractor or
independent contractor working or volunteering with or in the vicinity of a vulnerable person or
vulnerable persons, the County shall not disburse any further funds and this Contract may be
subject to termination at the sole discretion of the County.
ARTICLE 9. CONFLICT OF INTEREST
A. The Provider agrees to abide by and be governed by the Miami-Dade County Conflict of
Interest and Code of Ethics Ordinance codified at Section 2-11.1 et al. of the Code of Miami-
Dade County, as amended, as well as with section 617.0832, Florida Statutes, regarding
director conflict of interests, Which are incorporated herein by reference as if fully set forth
herein, in connection with the Provider's contract obligations hereunder. Additionally, the
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Provider agrees to:
1. Prohibit members of the Provider's board of directors from voting on matters relating to
this Agreement which may result in the board member directly or indirectly receiving
funds paid by the Provider under this Agreement.
2. Prohibit members of the Provider's board of directors from voting on any matters in which
they are related to the person or entity seeking a benefit as 1) an officer, director,
partner, of counsel, consultant, employee, fiduciary, beneficiary, or 2) a stockholder,
bondholder, debtor, or creditor.
3. Prohibit members of the Provider's board of directors from directly or indirectly receiving
any funds paid by the County to the Provider under this Agreement.
4. Prohibit employees of the Provider from directly or indirectly receiving any funds paid by
the County to the Provider under this Agreement, with the exception of the employee's
salary and fringe benefits or portion of the employee's salary and fringe benefits included
in Attachment B.
a."lndirectly" for purposes of this section includes payment of funds paid by the
County to the Provider under this Agreement to an organization in which the
employee or board member has a "controlling financial interest," referring to
ownership, directly or indirectly, to ten (10) percent or more of the outstanding
capital stock in any corporation or a direct or indirect interest of ten (10) percent
or more in a firm, partnership, or other business entity or nonprofit organization.
5. Maintain a written conflict of interest policy that applies to hiring, providing services to
clients, and procuring supplies or eqUipment.
6. Immediately disclose and justify in writing to the OMB-GC any business transactions
between the Provider, on one side, and Board members or staff, on another side, as well
as all related-party transactions with shareholders, partners, officers, directors, or
employees of any entity that is doing business with the Provider.
7.1mplement procedures to protect against fraud and co-mingling of funds as regards credit
card purchases, if credit cards are utilized by the Provider.
8. If the County determines the Provider has breached this section, the County shall
suspend payment until the matter has been resolved to the County's satisfaction.
9,The County may request an opinion from the Miami-Dade Commission on Ethics and
Public Trust regarding questions arising under this section.
B. No person, including but not limited to any officer, member of a board of directors, manager,
or supervisor employed by the Provider, who is in the position of authority, and who exercises
any function or responsibilities in connection with this Agreement, has at the time this
Agreement is entered into, or shall have during the term of this Agreement, received any of the
services funded under this agreement, or direct or instruct any employee under their supervision
to provide such services as described in this Agreement. Notwithstanding the before mentioned
provision, any officer, member of a board of directors, manager or supervisor employed by the
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Provider, who is eligible to receive any of the services described herein may utilize such
services if he or she can demonstrate that he or she does not have direct supervisory
responsibility over the Provider's employee(s) or service program and that such utilization is
permissible pursuant to Section 2-11.1 et al. of the Code of Miami-Dade County.
C. All transactions associated with this agreement that do not meet the criteria of an Arm's
Length Transaction must be immediately disclosed and justified in writing to the OMB-GC.
The Provider is required to immediately disclose to the OMB-GC any related party transactions
(for example (but not limited to), situations such as where the Provider leases office space from
one of the Provider's Board members or employees) that occur throughout the duration of this
agreement.
ARTICLE 10. CIVIL RIGHTS
The Provider agrees to abide by Chapter 11A of the Code of Miami-Dade County ("County
Code"), as amended, which prohibits discrimination in employment, !lousing and public
accommodations on the basis of race, creed, religion, color, sex, familial status, marital status,
sexual orientation, pregnancy, age, ancestry, national origin or handicap; Title VII of the Civil
Rights Act of 1968, as amended, which prohibits discriminati'on in employment and public
accommodation; the Age Discrimination Act of 1975, 42 U.S.C. §6101, as amended, which
prohibits discrimination in employment because of age; the Rehabilitation Act of 1973, 29
U.S.C. §794, as amended, which prohibits discrimination on the basis of disability; the
Americans with Disabilities Act, 42 U.S.C. §12101 et seq., which prohibits discrimination in
employment and public accommodations because of disability; the Federal Transit Act, 49
U.S.C. §1612, as amended; and the Fair Housing Act, 42 U.S.C. §3601 et seq. It is expressly
understood that the Provider must submit an affidavit attesting that it is not in violation of the
Acts. If the Provider or any owner, subsidiary, or other firm affiliated with or related to the
Provider is found by the responsible enforcement agency, the Courts or the County to be in
violation of these acts, the County will conduct no further business with the Provider.
Any contract entered into based upon a false affidavit shall be voidilble by the County. If the
Provider violates any of the Acts during the term of any contract the Provider has with the.
County, such contract shall be voidable by the County, even if the Provider was not in violation
at the time it submitted its affidavit.
The Provider agrees that it is in compliance with the Domestic Violence Leave, codified as §
11A-60 et seq. of the Miami-Dade County Code; which requires an employer, who in the regular
course of business has fifty (50) or more employees working in Miami-Dade County for each
working day during each of twenty (20) or more calendar work weeks to provide domestic
violence leave to its employees.
Failure to comply with this local law may be grounds for voiding or terminating this Agreement or
for commencement of debarment proceedings against Provider.
ARTICLE 11. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT:
Any person or entity that performs or assists Miami-Dade County with a function or
activity involving the use or disclosure of "individually identifiable health information (IIHI)"
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and/or "Protected Health Information (PHI)" shall comply with the Health Insurance Portability
and Accountability Act (HIPAA) of 1996, the Miami-Dade County Privacy Standards
Administrative Order and any other applicable laws regarding confidential information. HIPAA
mandates for privacy, security and electronic transfer standards include but are not limited to:
1. Use of information only for performing services required by the contract or as required
bylaw;
2. Use of appropriate safeguards to prevent non-permitted disclosures;
3. Reporting to Miami-Dade County of any non-permitted use or disclosure;
4. Assurances that any agents and subcontractors agree to the same restrictions and
conditions that apply to the Provider and reasonable assurances that II HI/PHI will be
held confidential;
5. Making Protected Health Information (PHI) available to the customer;
6. Making PHI available to the client for review and amendment; and incorporating any
amendments requested by the client as may be required by law;
7. Making PHI available to Miami-Dade County for an accounting of disclosures; and
8. Making internal practices, books, and records related to PHI available to Miami-Dade
County for compliance audits.
PHI shall maintain its protected status regardless of the form and method of transmission (paper
records and/or electronic transfer of data). The Provider must give its clients written notice of its
privacy information practices, including specifically, a description of the types of uses and
disclosures that would be made with protected health information. Provider must post, and
distribute upon request to service recipients, a copy of the County's Notice of Privacy Practices.
ARTICLE 12. NOTICE REQUIREMENTS
The Provider agrees to notify the County of any changes that may affect the County supported
program(s) under this Agreement within ten (10) days from the date of such a change's
occurrence.
It is also understood and agreed between the parties that any written notice addressed to the
OMB-GC, which is delivered by U.S. Mail or emailed to the OMB-GC and any written notice
addressed to the Provider, which is delivered by U.S. Mail or by email shall constitute sufficient
notice to either party.
All notices required or permitted under this Agreement which are delivered by U.S. Mail shall be
deemed sufficiently served if delivered by Registered or Certified Mail, with return receipt
requested; or delivered personally; or delivered via fax or by email. All notices to the County
shall be delivered to the following address:
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(1) To the County
Miami-Dade County
Office of Management and Budget -Grants Coordination
111 NW 1st Street, 19th Floor, Miami, FL 33128
ATTENTION: Daniel T. Wall
Assistant Director
Phone: (305) 375-4742
Fax: (305) 375-4049
Email: dtw@miamidade.gov
(2) To the Provider
Ms. Jennifer Korth
Grants & Sustainable Initiatives Administrator
City of South Miami
6130 Sunset Drive
Miami, FL 33143
Phone: (305) 668-2514
Fax: (305) 668-7356
Email: JKorth@southmiamifl.gov
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Either party may at any time designate a different mail or email address and/or contact person
by giving written notice as provided above to the other party.
ARTICLE 13. AUTONOMY
Both parties agree that this Agreement recognizes the autonomy of the contracting
parties and implies no affiliation between the contracting parties. It is expressly understood and
intended that the Provider is only a recipient of funding support and is not an agent or
instrumentality of the County. Furthermore, the Provider's agents and employees are not
agents or employees of the County.
ARTICLE 14. SURVIVAL
The parties acknowledge that any of the obligations in this agreement, including but not
limited to Provider's obligation to indemnify the County, will survive the term, termination, and
cancellation hereof. Accordingly, the respective obligations of the Provider under this
agreement, which by nature would continue beyond the termination, cancellation or expiration
thereof, shall survive termination, cancellation or expiration hereof.
ARTICLE 15. BREACH OF AGREEMENT: COUNTY REMEDIES
A. Breach. A breach by the Provider shall have occurred under this Agreement if:
(1) the Provider fails to provide the services outlined in the Scope of Services (Attachment A) or
meet expected performance levels within the effective term of this Agreement; (2) the Provider
ineffectively or improperly uses the County funds allocated under this Agreement; (3) the
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Provider does not furnish the Certificates of Insurance required by this Agreement or as
determined by the County's Risk Management Division; (4) if applicable, the Provider does not
furnish upon request by the County proof of licensure/certification or prOOf. of background
screening required by this Agreement: (5) the Provider fails to submit, or submits incorrect or
incomplete, proof of expenditures to support disbursement requests or advance funding
disbursements or fails to submit or submits incomplete or incorrect detailed reports of
expenditures or final expenditure reports; (6) the Provider does not submit or submits
incomplete or incorrect required reports or reports that indicate that expected performance
levels are not being met; (7) the Provider refuses to allow the County access to records or
refuses to allow the County to monitor, evaluate and review the Provider's program; (8) the
Provider discriminates under any of the laws outlined in Article 10 of this Agreement; (9) the
Provider, attempts to meet its obligations under this Agreement through fraud,
misrepresentation, or material misstatement; (10) the Provider fails to correct deficiencies found
during a monitoring, evaluation, or review within the specified time as described in
communication from OMB-GC; (11) the Provider fails to issue prompt payments to small
business subcontractors or follow dispute resolution procedures regarding a disputed payment;
(12) the Provider fails to submit the Certificate of Corporate Status, Board of Directors
requirement, or proof of tax status; and (13) the Provider fails to fulfill in a timely' and proper
manner any and all of its obligations, covenants, agreements, and stipulations in this
Agreement.; (14) the Provider fails to meet any of the terms and conditions of the Miami-Dade
County Affidavits (Attachment D) or the State Affidavit (Attachment E); (15) the Provider falsifies
or violates the provisions of the Drug Free Workplace Affidavit (Attachment D); or (16) the
Provider fails to fulfill in a timely and proper manner any and all of its obligations, covenants,
agreements, and stipulations in this Contract. Waiver of breach of any provisions of this
Contract shall not be deemed to be a waiver of any other breach and shall not be construed to
be a modification of the terms of this Agreement.
B. County Remedies. If the Provider breaches this Agreement, the County may pursue any or
all of the following remedies:
1. The County may terminate this Agreement by giving written notice to the
Provider of such termination and specifying the effective date thereof. In the event of
termination, the County may: (a) request the return of all finished or unfinished documents, data
studies, surveys, drawings, maps, models, photographs, reports prepared and secured by the
Provider with County funds under this Agreement; (b) seek reimbursement of County funds
allocated to the Provider under this Agreement; (c) terminate or cancel any other contracts
entered into between the County and the Provider. The Provider shall be responsible for all
direct and indirect costs associated with such termination, including attorney's fees. The County
may also, in the County's sole discretion, recapture a proportionate amount of funding if
expected performance levels under this Agreement are not met by Provider in the County's sole
discretion:
2. The County may suspend payment in whole or in part under this
Agreement by providing written notice to the Provider of such suspension and specifying the
effective date thereof, at least five (5) days before the effective date of suspension. If payments
are suspended, the County shall specify in writing the actions that must be taken by the
Provider as condition precedent to resumption of payments and shall specify a reasonable date
for compliance. The County may also suspend any payments in whole or in part under any
other contracts entered into between the County and the Provider. The Provider shall be
responsible for all direct and indirect costs associated with such suspension, including
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attorney's fees. The County may also, in the County's sole discretion, recapture a proportionate
amount of funding if expected performance levels under this Agreement are not met by Provider
in the County's sole discretion;
3. . The County may seek enforcement of this Agreement including but not
limited to filing an action in a court of appropriate jurisdiction. The Provider shall be responsible
for all direct and indirect costs associated with such enforcement, including attomey's fees;
4. The County may debar the Provider from future County contracting;
5. If, for any reason, the Provider should attempt to meet its obligations
under this Agreement through fraud, misrepresentation, or material misstatement, the County
shall, whenever practicable terminate this Agreement by giving written notice to the provider of
such termination and specifying the effective date thereof at least five (5) days before the
effective date of such termination. The County may terminate or cancel any other contracts
which such individual or entity has with the County. Such individual or entity shall be
responsible for all direct and indirect costs associated with such termination or cancellation,
including attorney's fees. Any individual or entity who attempts to meet its contractual
obligations with the County through fraud, misrepresentation, or material misstatement may be
debarred from county contracting for up to five (5) years;
6. Any other remedy available at law or eqUity.
C. Authorization toTerminate Agreement. The Mayor or the Mayor's designee is
authorized to terminate this Agreement on behalf of the County.
D. Failures or waivers to insist on strict performance of any covenant, condition, or
provision of this Contract by the County shall not be deemed a waiver of any rights or remedies,
nor shall it relieve the Provider from performing any subsequent obligations strictly in
accordance with the term of this Contract. No waiver shall be effective unless in writing and
signed by the parties. Such waiver shall be limited to provisions of this Contract specifically
referred to therein and shall not be deemed a waiver of any other provision. No waiver shall
constitute a continuing waiver unless the writing states otherwise.
E. Damages Sustained. Notwithstanding the above, the Provider shall not be
relieved of liability to the County for damages sustained by the County by virtue of any breach of
the Agreement, and the County may withhold any payments to the Provider until such time as
the exact amount of damages due the County is determined. The County may also pursue any
remedies available at law or equity to compensate for any damages sustained by the breach.
The Provider shall be responsible for all direct and indirect costs associated with such action,
including attorney's fees.
ARTICLE 16. TERMINATION BY EITHER PARTY
Both parties agree that this Agreement may be terminated by either party hereto by
written notice to the other party of such intent to terminate at least thirty (30) days prior to the
effective date of such termination. The Mayor or the Mayor's designee is authorized to
terminate this Agreement on the behalf of the County.
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ARTICLE 17. PAYMENT PROCEDURES
The County agrees to pay the Provider for services rendered under this Agreement
based on the payment schedule, the line item budget, or both, which are incorporated herein
and attached hereto as Attachment B for services provided under the attached Scope of
Services. Payment shall be made in accordance with procedures outlined below and if
applicable, the Sherman S. Winn Prompt Payment Ordinance (Ordinance 94-40).
A. Reimbursement and Advances. The parties agree that this is a cost-basis Agreement
and that the Provider shall be paid through reimbursement payment based on the budget
approved under this Contract (see Attachment B) and when complete and proper
documentation of service delivery and incurred expenses are provided to the County. If the
actual performance levels of the program(s) covered by this agreement are less than the
expected performance levels, then the County may adjust payments, recapture the funded
award, or seek repayment based on the level of performance. Upon proper and complete
execution of this Contract (to include proof of insurance), the County may provide the Provider
with twenty-five percent (25%) of the Contract amount in advance. The Provider's request for
this advance payment must be submitted in writing and must specify the reasons and
justifications for such advance payment. It need not be accompanied by a detailed expenditure
report. The County shall have the sole discretion in choosing whether or not to provide any
advance payments and is not obligated to do so under any circumstances. Advance payments
in excess of 25% of the contract amount may be approved by the Mayor or the OMB-GC
Director as the Mayor's Designee for this purpose.
B. Monies Owed to the County. The County reserves the right, in its sole discretion, to
reduce payments to the Provider in order to recapture any monies owed to the County. In
accordance with County Administrative Order No. 3-29, a Provider that is in arrears to the
County is prohibited from obtaining new County contracts or extensions of contracts until such
time as the arrearage has been paid in full or the County has agreed in writing to an approved
re-payment plan.
Additionally, in accordance with Miami-Dade County Implementing Order 3-9, Accounts
Receivable Adjustments, if money is owed by the Provider to the County, whether under this
Contract or for any 'other purpose, the County reserves the right to retain such amount from
payment due by County to the Provider under this Contract. Such retained amount shall be
applied to the amount owed by the Provider to the County. The Provider shall have no further
claim to such retained amount{s) which shall be deemed full accord and satisfaction of the
amount due by the County to the Provider for the applicable payment due herein._
C. No Payment of Subcontractors. In no event shall County funds be advanced or paid
by the County directly to any subcontractor hereunder. Payment to approved subcontractors
shall be made by the Provider following requirements and limitations as detailed in Article 21 of
this Agreement.
D. Requests for Payment. The County agrees to pay all budgeted costs incurred by the
Provider that are allowable under the County guidelines. In order to receive payment for
allowable costs, the Provider shall submit a Monthly Summary of Expenditures Report and a
Monthly Performance Report on forms provided by the OMB-GC. The OMB-GC must receive
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the Monthly Summary of Expenditures Report and the Monthly Performance Report no later
than the 21st day of the month following the month in which services were provided. The
Monthly Summary of Expenditures Report shall reflect the expenses incurred by the Provider for
the month in which services were rendered and documented in the Monthly Performance
Report. Upon submission of satisfactory required monthly reports, the OMB-GC shall make
payment. If the Provider is not meeting its expected expenditure rates, then a corrective action
plan must accompany the Provider's Monthly Summary of Expenditures Report.
The County will not approve payments for in-kind or volunteer services provided by the
Provider on behalf of the project. The OMB-GC shall accept originals of invoices, receipts, and
other evidence of indebtedness as proof of expenditures. When original documents cannot be
produced, the Provider must adequately justify their absence in writing and furnish copies as
proof of the expenditures.
E. Processing the Request for Payment. After the OMB-GC staff reviews and approves
the payment request, the OMB will submit a payment request to the County's Finance
Department. The County's Finance Department will issue payment via Automated Clearing
House (ACH) Dr mail the check directly to the Provider at the address listed in Article 12 of this
Agreement, unless otherwise directed by the Provider in writing. The parties agree that the
processing of a payment request from date of submission by the Provider shall take a maximum
of forty-five (45) days from receipt of a complete and accurate payment request, pursuant to the
County's Sherman S. Winn Prompt Payment Ordinance (Ordinance 94-40), Section 2-8.1.4 of
the Code of Miami-Dade County, Administrative Order No. 3-19, and the Florida Prompt
Payment Act, if supporting documentation/invoices are properly documented as determined by
the County in its sole discretion. It is the responsibility of the Provider to maintain sufficient
financial resources to meet the expenses incurred during the period between the provision of
services and payment by the County.
Failure to submit monthly reimbursement requests with supporting documentation in a manner
deemed correct and acceptable by the County, by the 21st day of each month following the
month in which the service was delivered, shall be considered a breach of this Agreement and
may result in termination of this Agreement.
F. Final Request for Payment. A final request for payment from the Provider will be
accepted by the OMB-GC up to thirty (30) days after the expiration of this Agreement. If the
Provider fails to comply, all rights to payment shall be forfeited. The request for the final
payment may include accruals of the personnel costs listed in Attachment B, which the Provider
is obligated to pay after the close of the period for services provided within the term of the
Agreement.
G. Closeout Reporting Process/Recapture of Funds. Upon the expiration of this
Contract, the Provider shall submit Closeout Report documents to the OMB no more than thirty
(30) days after the expiration of this Contract. These documents shall include a cumulative
contract year-end summary of the Provider's program performance, the Contract Year-End
Closeout Report, and the Property Inventory Report. If after receipt of these documents, the
OMB-GC detenllines that the Provider has been paid funds not in accordance with the Contract,
and to which the Provider is not entitled, the Provider shall return such funds to the County or
submit appropriate documentation. The County shall have the sole discretion in determining
whether the Provider is entitled to such funds and the County's decision on this matter shall be
binding. Additionally, any unexpended or unallocated funds shall be recaptured by the County.
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ARTICLE 18. PROHIBITED USE OF FONDS
A. Adverse Actions or Proceeding. The Provider shall not utilize County funds to
retain legal counsel for any action or proceeding against the County or any of its
agents, instrumentalities, employees, or officials. The Provider shall not utilize
County funds to provide legal representation, advice, or counsel to any client in
any action or proceeding against the County or any of its agents,
instrumentalities, employees, or officials.
B. Religious Purposes. County funds shall not be used for religious purposes.
C, Commingling Funds. The Provider shall not commingle funds provided under
this Agreement with funds received from any other funding sources, The
Provider shall establish a separate account exclusively for receipt of the funds
received pursuant to this Agreement
D, Program Income, The Provider shall not use any program income to cover
expenses other than those budgeted for payment by program income under this
agreement. The Provider shall track, record, and disclose any program income
generated from the program(s) funded under this agreement
ARTICLE 19. REQUIRED DOCUMENTS, RECORDS. REPORTS, AUDITS. MONITORING
AND REVIEW
A, Certificate of Corporate Status. The Provider must submit to the OMB, within
thirty (30) days from the date of execution of this Agreement, a certificate of corporate status in
the name of the Provider, which certifies the following: that the Provider is organized under the
laws of the State of Florida; that all fees and penalties have been paid; that the Providers most
recent annual report has been filed; that its status is active; and that the Provider has not filed
Articles of Dissolution,
B, Board of Director Requirements. The Provider shall ensure that the
Provider's Board of Directors is apprised of the programmatic, fiscal, and administrative
obligations under this agreement funded through County Funds by passage of a formal
resolution authorizing execution of this Agreement with the County, A current list of the
Provider's Board of Directors and officers must be included with the submission, Said resolution
shall at a minimum list the name(s) of the Board's President, Vice President and any other
persons authorized to execute this Agreement on behalf of the Provider, and reference the
program(s) and dollar amounts in the award, as may be amended, A copy of this corporate
resolution must be submitted to the County prior to contract execution, Through the official
minutes of its Board meetings, the Provider must also maintain proof that it has been sharing
the results of all County monitoring reports with its Board,
Additionally, the Provider will furnish the County with copies of the minutes of those Board
meetings (where a properly constituted quorum was achieved), In order to meet Board meeting
requirements a quorum must be achieved, The Provider will furnish the County with a current
listing of the members of the agency's Board that includes the title and contact information,
including home and e-mail addresses for each Board member.
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C. Proof of Tax Status. The Provider is required to submit to the County the
following documentation: (a) The I.R.S. tax exempt status determination letter; (b) the most
recent I.R.S. Form 990 or I.R.S. Form 990-N; (c) the annual submission of I.R.S. Form 990 or
I.R.S. Form 990-N within (6) months after the Providers fiscal year end; (d) IRS form 941 -
Quarterly Federal Tax Return Reports within thirty-five (35) days after the quarter ends and if
the form 941 reflects a tax liability, proof of payment must be submitted within forty-five (45)
days after the quarter ends.
D. Business Application. The Provider shall be a registered vendor with the
County's Department of Procurement Management, for the duration of this Agreement. It is the
responsibility of the Provider to file the appropriate Vendor Application and to update the
Application file for any changes for the duration of this Agreement, including any option years.
E. Accounting Records. The Provider shall keep accounting records which
conform to Generally Accepted Accounting Principles (GAAP) in the United States. All such
records will be retained by the Provider for not less than five (5) years beyond the term of this
Agreement, and shall be made available for review upon request from County authorized
personnel.
F. Financial Audit. If the Provider has or is required to have an annual certified
public accountant's opinion and related financial statements, the Provider agrees to provide
these documents to the OMB-GC no later than one hundred eighty (180) days following the end
of the Provider's fiscal year, for each year during which this Agreement remains in force or until
all funds received pursuant to this Agreement have been so audited, whichever is later. In the
event that the documents provided under this section contain deficiencies or other matters of
concern, the Provider shall provide to the County for review additional documentation to
address the County's concerns. Failure to address concerns pursuant to this section to the
County's satisfaction shall be a breach of this contract. What constitutes a deficiency and/or
matter of concern shall be determined in the County's sole discretion. Failure to address
concerns pursuant to this section to the County's satisfaction shall be a breach of this contract.
G. Access to Records: Audit. The County reserves the right to require the
Provider to submit to an audit by an auditor of the County's chOOSing or approval and to review
any independent audit performed on the Provider for reasons of compliance with funding
requirements of any other governmental agency or financial institution. The Provider shall
provide access to all of its records which relate to this Agreement at its place of business during
regular business hours. The Provider agrees to provide such assistance as may be necessary
to facilitate the review or audit by the County to ensure compliance with all applicable
accounting and financial standards.
H. Quarterly Reviews of Expenditures and Records. The County Commission
Auditor may perform quarterly reviews of Provider expenditures and records. Subsequent
payments to the provider shall be subject to a satisfactory review of Provider records and
expenditures by the County Commission Auditor, including but not limited to, review of .
supporting documentation for expenditures and the existence of sufficient documentation to
support eligible expenditures. The Provider agrees to reimburse the County for ineligible
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expendITures as determined by the County Commission Auditor.
I. Quality Assurance I Recordkeeping. The Provider shall maintain, and shall
require that the Provider's subcontractors and suppliers maintain, complete and accurate
program and fiscal records to substantiate compliance with the reqUirements set forth in the
Attachment A, Scope of Services, of this Agreement. The Provider and its subcontractors and
suppliers, shall retain such records, and all .other documents relevant to the Services furnished
under this Agreement for a period of five (5) years from the expiration date of this Agreernent.
The Provider agrees to participate in evaluation studies, quality management activities,
Corrective Action Plan activities, and analyses carried aut by or an behalf of the County to
evaluate the effectiveness of client service(s) .or the appropriateness and quality of care/service
delivery. Accardingly, the Provider shall permit autharized staff involved in such efforts the right
of access to the Pravider's premises and recards
J. Confidentiality Requirements. The Provider shall establish and implement
palicies and pracedures that ensure compliance with the fallowing security standards and any
and all applicable State and Federal statutes and regulatians for the protectian .of canfidential
client recards and electronic exchange of confidential infarmation. "Confidential" shall be used
in this section to describe infarmatian that is confidential under applicable law. The policies and
procedures must ensure that:
(1) There is a cantrolled and secure area for storing and maintaining active
confidential information and files, including but nat limited to medical
recards;
(2) Canfidential recards are not remaved from the Pravider's premises,
unless otherwise autharized by law .or upan written consent fram the
Caunty;
(3) Access to confidential information is restricted ta authorized persannel of
the Provider, the County, and/or the United States Office of the Inspector
General;
(4) Records are not left unattended in areas accessible ta unautharized
individuals;
(5) Access to electranic data is contralled;
(6) Written authorization, signed by the client, is .obtained for release of
copies of Client recards and/or infarmation. Original documents must
remain on file at the .originating provider site;
(7) An orientation is pravided ta new staff persans, employees, and
valunteers. All emplayees and valunteers must sign a confidentiality
pledge, acknowledging their awareness and understanding of
canfidentiality laws, regulatians, and palicies;
(8) Pracedures are develaped and implemented that address client chart and
medical recard identification, filing methads, starage, retrieval,
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organization and maintenance, access and security, confidentiality,
retention, release of information, copying, and faxing.
K. Progress Reports. The Provider shall furnish the OMB-GC with monthly
progress/performance reports in accordance with the activities and goals detailed in
Attachments A and F of this Agreement. The reports shall explain the Provider's progress for
the month and, in the event that its activities are seasonal, must clearly indicate when specific
services and related expenditures will occur. The data should be quantified when appropriate.
A corrective action plan must accompany all progress reports that indicate that the Provider is
not meeting its expected service goals or expected performance levels. The final progress
report shall be due no later than thirty (30) days after the expiration or termination of this
Agreement.
L. Monitoring: Management Evaluation and Performance Review. The Provider
agrees to permit County authorized personnel to monitor, review, and evaluate the
program/work which is the subject of this Agreement. The OMB-GC shall monitor fiscal,
administrative, and programmatic compliance with all the terms and conditions of the
Agreement. The OMB-GC will also have the right to inspect original documentation regarding
administrative, fiscal, and programmatic matters and may retain copies of that documentation
for verification purposes. Documentation includes but is not limited to employee time records
that document work hours spent on direct and indirect duties within the County funded
program(s), and documentation to show consistency and adherence in implementing the County
funded (program(s) in accordance with the line item budget and budget justification narrative
pursuant to Attachment "B" of this agreement. The Provider shall permit the OMB-GC to
conduct site visits, client assessment surveys, and other techniques deemed reasonably
necessary to fulfill the monitoring function. A report of the OMB-GC's findings will be delivered
to the Provider and the Provider will rectify all deficiencies cited within the period of time
specified in the report. If such deficiencies are not corrected within the specified time frame
. noted in the monitoring report, the County may suspend payments or terminate this Agreement.
The OMB-GC may conduct one or more formal management evaluation and performance
reviews of the Provider. Continuation of this Agreement or future funding is dependent upon
satisfactory monitoring offollow-up and corrective action, if warranted, by the Provider.
Provider agrees the County Mayor or Mayor's designee may make unannounced, on-
site visits during normal working hours to the Provider's headquarters and/or any location or site
where the services contracted for are performed.
If the County suspends or stops payment to Provider after adviSing Provider of concerns arising
from Provider's performance, Provider's management of County-funded or County-partially
funded programs, or Provider's compliance with any of the terms of this Agreement, and if the
Provider continues to provide services pursuant to this Agreement, the Provider shall do so at
its own risk. The Provider understands and agrees that Provider may not be reimbursed or may
not receive further payments under this Agreement in the event the County suspends or stops
payment to Provider as described in this paragraph.
M. Client Records. The Provider shall maintain a separate individual client file for
each client/family served, where appropriate. This client file shall include all pertinent
Page 20 of 28
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1S-SMIA-CB
information regarding case activity. At a minimum, the client file shall contain referral and intake
information, treatment plans, and case notes documenting the dates services were provided
and the type of service provided. These client files shall be subject to the audit, monitoring and
inspection requirements under Article 19, Sections F, G, H, and M and any other relevant
provisions of this Agreement.
N. Disaster Plan/Continuity of Operations Plan (COOP). The Provider shall
develop and maintain an Agency Disaster Plan/COOP. At a minimum, the Plan will describe
how the Provider establishes and maintains an effective response to emergencies and
disasters, and must comply with any Emergency Management related Florida Statutes
applicable to the Provider. The Disaster Plan/COOP must be submitted to the OMB no later
than thirty (30) days after the execution of this agreement and is also subject to review and
approval of the County in its sole discretion. The Provider will review the Plan annually, revise it
as needed, and maintain a written copy on file at the Provider's site.
O. Public Records. Pursuant to Section 119.0701 of the Florida Statutes, if
the Provider meets the definition of "Contractor" as defined in Section 119.0701(1)(a), the
Provider shall:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the public agency in order to perform the service;
(b) Provide the public with access to public records on the same terms and
conditions that the public agency would provide the records and at a cost that
does not exceed the cost provided in this chapter or as otherwise provided by
law;
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not diSClosed except as authorized by
law; and
(d) Meet all requirements for retaining public records and transfer to the County,
at no County cost, all public records created, received, maintained and or directly
related to the performance of this.Agreement that are in possession of the
Provider upon termination of this Agreement.
Upon termination of this Agreement, the Provider shall destroy any duplicate
public records that are exempt or confidential and exempt from public records
disclosure requirements. All records stored electr.onically must be provided to the
County in a format that is compatible with the information technology systems of
the County.
For purposes of this Article, the term "public records'" shall mean all documents,
papers, letters, maps, books, tapes, photographs, films, sound recordings, data
processing software, or other material, regardless of the physical form,
characteristics, or means of transmission, made or received pursuant to law or
ordinance or in connection with the transaction of official business of the County.
Provider's failure to comply with the public records disclosure requirement set
forth in Section 119.0701 of the Florida Statutes shall be a breach of this
Agreement.
In the event the Provider does not comply with the public records disclosure
requirement set forth in Section 119.0701 of the Florida Statutes, the County may, at the
County's sale discretion, avail itself of any of the remedies for breach set forth under this
Agreement or available at law or equity.
Page 21 of 28
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ARTICLE 20.
15-SMIA-CB
Audits and Internal Reviews by the Office of Management and Budget,
Office of Miami-Dade County Inspector General, and the Commission
Auditor
The Provider understands that it may be subject to an audit, random or otherwise, by the
Office of the Miami-Dade County inspector General or an independent Private Sector inspector
General retained by the Office of the Inspector General, or the County Commission Auditor.
The Provider may also be subject to an internal review, random or otherwise, by the OMB-GC.
Independent Private Sector Inspector General Reviews. The attention of the Provider is
hereby directed to the requirements of Miami-Dade County Code Section 2-1076; in that the
Office of the Miami-Dade County Inspector General (IG) shall have the authority and power to
review past, present and proposed County programs, accounts, records, contracts and
transactions. The IG shall have the power to subpoena witnesses, administer oaths and require
the production of records. Upon ten (10) days written notice to the Provider from IG, the Provider
shall make all requested records and documents available to the IG for inspection and copying.
The IG shall have the power to report and/or recommend to the Board of County
Commissioners whether a particular project, program, contract or transaction is or was
necessary and, if deemed necessary, whether the method used for implementing the project or
program is or was efficient both financially and operationally. Monitoring of an existing project or
program may include reporting whether the project is on time, within budget and in conformity
with plans, specifications, and applicable law. The IG shall have the power to analyze the need
for, and reasonableness of, proposed change orders.
The IG may, on a random basis, perform audits on all County contracts throughout the
duration of said contract (hereinafter "random audits"). This random audit is separate and
distinct from any other audit by the County. Grant recipients are exempt from paying the cost of
the audit which is normally % of 1 % ofthe total contract amount.
The IG shall have the power to retain and coordinate the services of an independent
private sector inspector general (IPSIG) who may be engaged to perform said random audits,
as well as audit, investigate, monitor, oversee, inspect, and review the operations, activities and
performance and procurement process including, but not limited to, project design,
establishment of bid specifications, bid submittals, activities of the contractor, its officers, agents
and employees, lobbyists, County staff and elected officials in order to ensure compliance with
contract specifications and detect corruption and fraud.
Nothing in this Agreement shall impair any independent right of the County to conduct
audit or investigative activities. The provisions of this section are neither intended nor shall they
be construed to impose any liability on the County by the Provider or third parties.
ARTICLE 21. SUBCONTRACTORS and ASSIGNMENTS
A. Subcontracts. The parties agree that no assignment or subcontract will be
made or let in connection with this Agreement without the prior written approval of the OMB-GC
in its sole discretion, which shall not be unreasonably withheld, and that all subcontractors or
assignees shall be governed by all of the terms and conditions of this Agreement. The Provider
will obtain three quotes for all proposed subcontracts partially or fully funded by the County,
valued at $1,000 and above, and maintain documentation of all three (3) quotes on file.
Page 22 of 28
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15-SMIA-CB
1) If the Provider will cause any part of this Agreement to be performed by a
Subcontractor, the provisions of this Agreement will apply to such
Subcontractor and its officers, agents and employees in all respects as if
it and they were employees of the Provider; and the Provider will not be in
any manner thereby discharged from its obligations and liabilities
hereunder, but will be liable hereunder for all acts and negligence of the
Subcontractor, its officers, agents, and employees, as if they were
employees of the Provider. The services performed by the Subcontractor
will be subject to the provisions hereof as if performed directly by the
Provider.
2) The Provider, before making any subcontract for any portion of the
services, will state in writing to the County the name of the proposed
Subcontractor, the portion of the Services which the Subcontractor is to
perform, the place of business of such Subcontractor, and such other
information as the County may require. The County will have the right to
require the Provider not to award any subcontract to a person, firm, or
corporation disapproved by the County in its sole discretion.
3) Before entering into any subcontract hereunder, the Provider will inform
the Subcontractor fully and completely of all provisions and requirements
of this Agreement relating either directly or indirectly to the Services to be
performed. Such Services performed by such Subcontractor will strictly
comply with the requirements of this Agreement.
4) In order to qualify as a Subcontractor satisfactory to the County in its sole
discretion, in addition to the other requirements herein provided, the
Subcontractor must be prepared to prove to the satisfaction of the County
that it has the necessary facilities, skill and experience, and ample
financial resources to perform the Services in a satisfactory manner. To
be considered skilled and experienced, the Subcontractor must show to
the satisfaction of the County in its sole discretion that it has satisfactorily
performed services of the same general type which is required to be
performed under this Agreement.
5) The County shall have the right to withdraw its consent to a subcontract if
it appears to the County that the subcontract will delay, prevent, or
otherwise impair the performance of the Contractor's obligations under
this Agreement. All Subcontractors are required to protect the
confidentiality of the County's and County's proprietary and confidential
information. Provider shall furnish to the County copies of all
subcontracts between Provider and Subcontractors and suppliers
hereunder. With in each such subcontract, there shall be a clause for the
benefit of the County permitting the County to request completion of
performance by the Subcontractor of its obligations under the
subcontract, in the event the County finds the Contractor in breach of its
obligations, the option to pay the Subcontractor directly for the
performance by such subcontractor. NotWithstanding, the foregoing shall
neither convey nor imply any obligation or liability on the part of the
Page 23 of28
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County to any subcontractor.
B. If this Agreement involves the expenditure of $100,000 or more by the County
and the Provider intends to use subcontractors to provide the services listed in the Scope of
Service (Attachment A) or suppliers to supply the materials, the Provider shall provide the
names of the subcontractors and suppliers on the form attached as Attachment I. The Provider
agrees that it will not change or substitute subcontractors or suppliers from those listed in
Attachment I without prior written approval of the County.
C. Prompt Payments to Subcontractors. The Provider shall issue prompt
payments to subcontractors that are small businesses (annual gross sales of $750,000 or less
with its principal place of business in Miami-Dade County) and shall have a dispute resolution
procedure in place to address disputed payments. Pursuant to the County's Sherman S. Winn
Prompt Payment Ordinance (Ordinance 94-40), Section 2-8.1.4 of the Code of Miami-Dade
County, Administrative Order No. 3-19, and the Florida Prompt Payment Act, payments must be
made within thirty (30) days of receipt of a proper invoice. Failure to issue prompt payments to
small business subcontractors or adhere to dispute resolution procedures may be grounds for
suspension or termination of this Agreement or debarment.
ARTICLE 22. PURCHASES
The Provider will obtain three (3) quotes for all purchases partially or fully funded by the
County and valued at $1,000 or above, and maintain documentation of all three (3) quotes on
file.
ARTICLE 23. LOCAL. STATE. AND FEDERAL COMPLIANCE REQUIREMENTS
Provider agrees to comply, in accordance with applicable professional standards, with
the provisions of any and all applicable Federal, State and the County orders, statutes,
ordinances, rules and regulations which may pertain to the Services required under this
Agreement, including but not limited to:
a) Miami-Dade County Florida, Department of Business Development PartiCipation
Provisions, as applicable to this Agreement.
b) Miami-Dade County Code, Chapter 11A, Article 3. All Providers and
subcontractors performing work in connection with this Agreement shall provide
equal opportunity for employment and services without regard to race, creed,
religion, color, sex, familial status, marital status, sexual orientation, pregnancy,
age, ancestry, national origin or handicap. The aforesaid provision shall include,
but not be limited to, the following: employment, upgrading, demotion or transfer,
recruitment advertising; layoff or termination; rates of payor other forms of
compensation; and selection for training, including apprenticeship. The Provider
agrees to post in a conspicuous place available for employees and applicants for
employment, such notices as may be required by the Dade County Equal
Opportunity Board or other authority having jurisdiction.
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15-SMIA-CB
c) "Conflicts of Interest" Section 2-11 of the Code of Miami-Dade County, and
Ordinance 01-199, as well as the Miami-Dade County False Claims Ordinance.
d) Miami-Dade County Code Section 10-38 "Debarment".
e) Miami-Dade County Ordinance 99-5, codified at 11A-60 et. seq. Code of Miami-
Dade County pertaining to complying with the County's Domestic Leave
Ordinance. Failure to comply with this local law may be grounds for voiding or
terminating this Agreement or for commencement of debarment proceedings
against Provider.
f) Part III, Ch. 2, Art. 1 and Ch. 11A of the Miami-Dade County Code, and any
payment and performance bond requirements if applicable under the Florida
Statutes and FAR. 52.222 if applicable.
g) Miami-Dade County Ordinance 99-152, prohibiting the presentation,
maintenance, or prosecution of false or fraudulent claims against Miami-Dade
County.
h) Provider shall also develop and implement a written Code of Business Ethics
and Conduct that will consist of a training program and an internal control system
that:
1. Are suitable to the size of the Provider and extent of its involvement in
governrnent contracting,
2. Facilitate timely discovery and disclosure of improper conduct in connection with
government contracts, and
3. Ensure corrective measures are promptly instituted and carried out.
Notwithstanding any other provision of this Agreement, Provider shall not be required pursuant
to this Agreement to take any action or abstain from taking any action if such action or
abstention would, in the good faith determination of the Provider, constitute a violation of any
law or regulation to which Provider is subject, including but not limited to laws and regulations
requiring that Provider conduct its operations in a safe and sound manner.
ARTICLE 24. MISCELLANEOUS
A. Publicity. It is understood and agreed between the parties hereto that this
Provider is funded by Miami-Dade County. Further, by the acceptance of these funds, the
Provider agrees that events funded by this Agreement shall recognize and adequately reference
the County as a funding source. The Provider shall ensure that all publicity, public relations,
advertisements and signs recognizes and references the County for the support of all
contracted activities. This is to include, but is not limited to, all posted signs, pamphlets, wall
plaques, cornerstones; dedications, notices, flyers, brochures, news releases, media packages,
promotions, and stationery. The use of the official County logo is permissible for the publicity
purposes stated herein. Provider shall submit sample or mock up of such publicity or materials
to the County for review and approval. The Provider shall ensure that all rnedia representatives,
when inquiring about the activities funded by this contract, are informed that the County is its
funding source.
Page 25 of 28
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15-SMIA-CB
B. Governing Law and Venue. This Agreement is made in the Stale of Florida and
shall be governed according to the laws of the State of Florida. Venue for this Agreement shall
be Miami-Dade County, Florida.
C. Modifications. Any alterations, variations, modifications, extensions, or waivers
of provisions of this Agreement including, but not limited 10, amount payable and effective term
shall only be valid when they have been reduced to writing, duly approved and signed by both
parties and attached to the original of this Agreement.
The County and Provider mutually agree that modification of the Scope of Service,
schedule of payments, billing and cash payment procedures, set forth herein and other such
revisions may be made as a written amendment to this Agreement executed by both the parties.
The Mayor or the Mayor's designee is authorized to make modifications 10 this
Agreement as described herein on behalf of the County.
The Office of the I nspector General shall have the power to analyze the need for, and
the reasonableness of proposed modifications to this Agreement.
D. Counterparts. This Agreement is executed in three (3) counterparts, and each
counterpart shall constitute an original of this Agreement.
E. Headings, Use of Singular and Gender. Paragraph headings are for convenience only
and are not intended to expand or restrict the scope or substance of the provisions of
this Agreement. Wherever used herein, the singular shall include the plural and plural
shall include the singular, and pronouns shall be read as masculine, feminine, or neuter
as the context requires.
F. Pre-condition to County's Execution of this Agreement. The Provider acknowledges
that prior to the County Mayor or Mayor's designee executing this Agreement, the OMB-GC
shall engage in a due diligence effort and review ("the Due Diligence Effort and Review")
which includes but is not limited to researching background information on the Provider,
ensuring the Provider is not in non-compliance with other County contracts, and reviewing
the Provider's scope of services, budget, affidavits, responses to affidavits and any other
proposed or required attachments to this Agreement. If the County through the OMB-GC in
consultation with the County Mayor or Mayor's designee is concerned regarding findings of
the Due Diligence Effort and Review, the County Mayor or Mayor's designee shall present
findings of the Due Diligence Effort and Review to the Board of Miami-Dade County
Commissioners with the County Mayor or Mayor's designee's recommendation as to how
to proceed, and the Board of Miami-Dade County Commissioners shall then direct the
County Mayor or Mayor's designee whether or not to execute this Agreement with the
Provider by taking action on the recommendation. All services undertaken by the Provider
before the County's execution of this Agreement shall be at the Provider's risk and
expense.
G. No Third Parties. The parties expressly agree there are no intended or unintended third
party beneficiaries to this Agreement. .
Page 26 of 28
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15-SMIA-CB
H. Sovereign Immunity. Nothing in this contract shall be considered a waiver of
sovereign immunity.
I. Review of this Agreement. Each party hereto represents and warrants that
they have consulted with their own attorney concerning and participated in the drafting of each
of the terms contained in this Agreement. No inference, assumption, or presumption shall be
drawn from the fact that one party or its attomey prepared this Agreement. It shall be
conclusively presumed that each party participated in the preparation and drafting of this
Agreement.
J. Totality of Agreement I Severability of Provisions. This Agreement and
Attachments, with it recitals on the first page of the Agreement and with its attachments as
referenced below contain all the terms and conditions agreed upon by the parties:
Attachment A: Scope of Services
Attachment B: Budget
Attachment C: Collusion Affidavit
Attachment D: Miami-Dade County Affidavits
Attachment D-1: Due Diligence Affidavit
Attachment E: State Public Entities Crime Affidavit
Attachment F: Monthly Payment Request
Attachment G: Monthly Progress Report
Attachment H:Final Year-End Closeout Report
Attachment I: List of Subcontractors and Suppliers (NOTE: Attachment I must be completed
and included with this Agreement only if the accompanying conlracl award lotals
$100,000 or more.)
Attachment J: Authorized Signature Form
No other Agreement, oral or otherwise, regarding the subject matter of this Agreement
shall be deemed to exist or bind any of the parties hereto. If any provision of this Agreement is
held invalid or void, the remainder of this Agreement shall not be affected thereby if such
remainder would then continue to conform to the terms and requirements of applicable law and
ordinance.
SIGNATURES ON THE FOLLOWING PAGE
Page 27 of 28
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15-SMIA-CB
IN WITNESS WHEREOF, the parties have executed this Agreement effective as of the contract
date herein above set forth.
CITY OF SOUTH MIAMI
By:
Name:
Title:
Date:
Attest:
Print Name:
Title:
Authorized Person OR
Notary Public
Corporate Seal OR Notary Seal/Stamp:
MIAMI-DADE COUNTY
By:
Name:
Title: County Mayor or Mayor's
Designee
Date:
Attest: HARVEY RUVIN, Clerk
Board of County Commissioners
By:
Print Name:
Page 28 of 28
ATTACHMENT A (AI
MIAMI·DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET
GRANTS COORDINATION
SCOPE OF SERVICE NARRATIVE
SECTION I: GENERAL INFORMATION
Name of Organization: City of South Miami, Parks and Recreation Department
Address: 6130 Sunset Drive, South Miami. Florida 33143
Program Contact Person: Jennifer E. Korth, Grants and Sustainable Initiatives Administrator
Phone Number: 305·668·2514 Fax Number: 305-663-6345
E-mail Address: jkorth@southmiamifl.gov
Fiscal Contact Person: Alfredo Riverol, CFO
Phone Number: 305-663-6343 Fax Number: 305-668-7388
E-mail Address: ariverol@southmiamifi.gov
Board President/Chair: N/A
Phone Number: N/A Fax Number: N/A
E-mail Address: N/A
Non-Profit Entity 0 For-Profit Entity 0
Contract Amount: $ 18,400 Contract Period: October 1,2014 -September 30,2015
SECTION II: PROGRAM NARRATIVE
Descriptive Program Name:
Elderly Services -South Miami Senior Meals
Describe the program goals:
The Senior Meals Program will provide positive social, cultural, educational. and recreational
opportunities for seniors residing in the City of South Miami. In addition, the program will create a
healthy environment for our senior population by encouraging physical activities, and providing
nutritional meals, which will lead to a healthier lifestvle for the targeted population. Services will be
provided to residents at the HUD Senior Center for participants regardless of race, religion, gender, or
family income level that are 60 years and older.
Page 1 of 3
ATTACHMENT A (A)
Describe the program and services and how program funding will be used:
Through our Parks and Recreation Department. the City of South Miami will provide prepared meals
to sixty-nine (69) residents that participate in activities at the HUD Senior Center located in South
Miami.
Identify what Commission District(s) will be served: District 7.
Identify the target population that will be served (i.e., children/students, seniors, adults, families,
general population, businesses etc.): Seniors.
Identify the total number of the target population served (if more than one service, define for each):
69.
SECTION III: PROFILE OF SERVICES
Annual workload measures (for each type of service to be provided including the number of clients to
be served in the program) [i.e., 3 hours of after school care for twenty-five (25) children ages 5 -10,
one home delivered meal for 50 seniors every day (18,250 meals)]:
The Senior Meals Program will provide two (2) pre-packaged meals (cantina-style) to sixty-nine (69)
residents at the HUD Senior Center every Friday. The program will provide approximately 138 meals
per week (69 seniors X 2 meals per week) for 52 weeks, for a maximum of 7,049 ($18,400/$2.61 per
meal) meals during the contract period.
Unit Cost (Define the unites) of service and detail the unit cost(s) for the service):
$18,400/69 clients = $266.67 per client.
Identify the period of service delivery for program component{s) that WILL NOT be provided year-
round: N/A.
Total number of unduplicated clients that will be served during th.e program year is: 69.
Total number of clients receiving ongoing services: 69.
Total number of new clients will be: .1Q ..
A typical client will be in the program for: .JLday{s) JL month{s) .JLweek(s) .JLhour(s)
What is the defined workload measure (meals provided, therapy, tutoring, or after-school care hours,
program completion, employment, etc.): meals provided.
The total number of workload measures that will be provided during the program year: 7,049 meals.
Location of Service Site(s) and Hours of Service at each Site: (List all administrative and program
sites including the physical street address with zip codes, contact information and the hours of
operation for each site):
Page 2 of 3
ATTACHMENT A (A)
The City of South. Miami Senior Center is located at 6701 SW 62nd Avenue, South Miami, Florida
33143. The hours of operation-are Monday-Friday from 7:00 am -3:00 pm.
The service site phone number is: (305)663-6319: email: gpough@southmiamifl.gov.
SECTION IV: STATEMENT OF OBJECTIVES: (Define measurable and specific program objectives.
Please quantify and note timeframe for completion of each objective [i.e.,75% of children attending
after school tutoring program will increase their reading score by a fuilielter grade as measured by
pre and posHesting during the contract year]).
• One hundred percent (100%) of the elderly participants that receive weekend meals will satisfy
one of their basic needs.
• Ninety percent (90%) of the elderly participants will gain sufficient nutrition from the meals
provided which will be measured by the type 01 menu provided.
• Ninety percent 90% of the elderly participants will be satisfied with the services provided which
will be measured by surveys.
BACKGROUND SCREENING INFORMATION
The program(s) is serving "at-risk" population: Yes ... 6 .. , No=N/A= ....
The minimum age for a client is: ~ years.
The maximum age for a client is: N/A years.
Staff or volunteers working directly with seniors for more than 10 hours: Yes"'6 No ~N1A~
SECTION V: ORGANIZATIONAL SUPPORT ACTIVITIES
Describe how your organization will do outreach and public awareness of program activities:
Public announcements will made during televised City Commission meetings, and on the City's Web.
Describe how your organization will complete a self-assessment of its services throughout the
program year (i.e., client satisfaction questionnaires, online surveys, independent organization audit
review, etc.): Annual survey.
SECTION VI: CERTIFICATION
I certify that the Scope of Services of the program will be carried out as described above. I also
understand that I must receive prior formal approval from Miami-Dade County Office of Management
and Budget-Grants Coordination for any variations from the operations and performance described
above.
Signature and Title of Person Completing Form Print Name and Title.
Page 30f3
~rw.1.~
f:'!;1·:~>&~)?~~".i~f~:X~~:',:· i.::·> '~}iOrg'a:riiiatioliNarne;\~jt' ~$-;:::~~~~;:>/§i~ ",' r:f,;'"in:fbl ---------
City of South Miami
Requested By: =---cc-cc----cc----c=-c---cc--------
Executive Diree-tor f Agency Designee Name
Executive Director f Agency Designee Signature
Re~e~dBy:=c=cc-c_--~c-~--c-----------
OMS Contracts Officer Signature
Oate
Dat.
WDj;,;ti,;··;' YiliNEiiEM:su6'ii"i'iiioRii(;;.,iCi% ;:;:··i)ii'/C;j
<-":i:oF"" ",,;;-:;:t,:,.{" ·:i\lrilg(a.m';N'a:t'i}e:',iM:':1},,,,g,~;.!, ',>,:; ,T:,:-~~,::::,:?,~,::'~,';;I
Elderly Services· South Miami Senior Meals
TOTAL:I.·V.
For the Budget Period
ApprovedEy:=-____ -CC-~7C-C=--C--CC----------------------------
Board President I Vice President Name
Board President I VIce President Signature
Approved By: ,-,;,.---------,--,------,--cc-----------
OMS Contracts & Grants Admil1istrator Date
A~achment 8 (A)
I;D:;;;;;;';i'i:lJ~k'lf:U:;/ ';\\1
5/12/2015
~""" ... :.-:"".·.i :i-~;:':'{:\,ii'J;~;j.lqgeh;:,o:nuu:".,_,c,,'
Oct. 1, 2014· Sep, 3D, 2015
Date
Fiscal Approval (if needed)
Accountant
Supervisor:
DIRECT COSTS
Contractual Services
City of South Miami
Elderly Services -South Miami Senior Meals
Miami-Dade County
October 1, 2014 -September 30, 2015
Senior Meals ($18,400):
Attachment 81
Beginning October 1, 2014 through September 30, 2015. the City of South Miami Parks and
Recreation Department staff will distribute two (2) prepackaged meals (cantina-style) to
approximately sixty-nine (69) residents at the HUD Senior Center every Friday. These meals
will be prepared by the catering company Montoya Holdings, Inc. at a cost of $2.61 per meal. In
total, the program will provide approximately 138 meals to resident at the HUD Senior Center
every Friday (one meal for Saturday and Sunday) for 52 weeks; for a maximum of 7,049 meals
($18,400/$2.61 per meal) during the contract period.
The Senior Site Manager and the Recreational Leaders 1 are the staff persons responsible for
the administrative functions related to this program. Their salaries and all other costs related to
the program are covered by the City of South Miami.
TOTAL AWARD: $18.400
Page 1 of 1
ATTACHMENT A (8)
MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET
GRANTS COORDINATION
SCOPE OF SERVICE NARRATIVE
SECTION I: GENERAL INFORMATION
Name of Organization: City of South Miami, Parks & Recreation Department
Address: 6130 Sunset Drive, South Miami, Florida 33143
Program Contact Person: Jennifer E. Korth, Grants and Sustainable Initiatives Administrator
Phone Number: 305-668-2514 Fax Number: 305-663-6345
E-mail Address: jkorth@southmiamifl.gov
Fiscal Contact Person: Alfredo Riverol, CFO
Phone Number: 305-663-6343 Fax Number: 305-668-7388
E-mail AddreSs: Ariverol@southmiamifl.gov
Board President/Chair: N/A
Phone Number: !'!16 Fax Number: N/A
E-mail Address: N/A
Non-Profit Entity 0 For-Profit Entity 0
Contract Amount: $24,098 Contract Period: October 1,2014 -September 30,2015
SECTION II: PROGRAM NARRATIVE
Descriptive Program Name: The Afterschool House (Tutoring)
Describe the program goals:
The goal of the Afterschool House (Tutoring) Program is to provide positive social, cultural,
educational, and recreational opportunities for children residing in the City of South Miami. The
program will also create a friendly environment and essential after-school services to participants
regardless of race, religion, gender. family income, and/or ability to pay for children ages 5 -13 years.
Describe the program and services and how program funding will be used:
The After-School House Program operates from August -June. Funding will be used to provide.
tutoring services which will include reading and math curricula, homework assistance.
Identify what Commission District(s) will be served: District 7
Page 1 of 4
ATTACHMENT A (8)
Identify the target population that will be served (i.e., children/students, seniors, adults, families,
general population, businesses etc.): Children, ages 5 -13.
Identify the total number of the target population served (if more than one service, define for each):
One hundred (100) children (This is a correction because in years past the scope and monthly
progress reports for the After School Program included the participants from both the After School
Program and the Summer Camp Program. The participants from the Summer Camp Program should
not be included because it is not funded through this grant. The Summer Camp is solely funded by the
City of South Miami.)
SECTION III: PROFILE OF SERVICES
Annual workload measures (for each type of service to be provided including the number of clients to
be served in the program) [i.e., 3 hours of after school care for twenty-five (25) children ages 5 -10,
one home delivered meal for 50 seniors every day (18,250 meals)]:
The program takes place 39 weeks throughout the year and one hundred (100) children grades K
through 8th grade will participate in the program. '
Unit Cost (Define the unit(s) of service and detail the unit cost(s) for the service):
The unit cost to serve one hundred participants (100) is $240.98.
Identify the period of service delivery for program component(s) that WILL NOT be provided year-
round:
Winter Recess (December 23rd -January 3"\ Spring Recess (One week in March), Summer Recess
(June through August).
Total number of unduplicated clients that will be served during the program year is: 100.
Total number of clients receiving ongoing services: 100.
Total number of new clients will be: 0
A typical client will be in the program for: _day(s) _' _ month(s) .2L weekes) _hour(s)
What is the defined workload measure (meals provided, therapy, tutoring, or after-school care hours,
program completion, employment, etc.): After-school care hours/tutoring 1.5 hours per day (1 hour of
homework, 30 minutes reading).
The total number of workload measures that will be provided during the program year: 29,250 hours
of after-school care/tutoring assistance (100 children x 1.5 hours per day x 5 days per week x 39
weeks).
Page 2 of 4
ATTACHMENT A (8)
Location of Service Site(s) and Hours of Service at each Site: (List all administrative and program
sites including the physical street address with zip codes, contact information and the hours of
operation for each site):
• The Afterschool House (Tutoring) Program is located at the Gibson-Bethel Community Center,
Murray Park -5800 SW 66th Street, South Miami, Florida 33143.
• Hours 01 Operation lor the Center are Monday -Friday, 5:00 am -10:00 pm, Saturday, 9:00
am -6:00 pm, and Sunday, 10:00 am. -2:00 pm and services will be provided from 2:00 pm-
6:00 pm, Monday -Friday. .
• Afterschool House (Tutoring) Program hours of operation: Monday -Friday, 2:00pm -6:00pm,
excluding holidays.
The service site phone number is: (305) 663-6319; email: gpough@southmiamifl.gov.
SECTION IV: STATEMENT OF OBJECTIVES: (Define measurable and specific program objectives.
Please quantify and note timelrame lor completion of each objective [i.e.,75% of children attending
after school tutoring program will increase their reading score by a full leUer grade as measured by
pre and post-testing during the contract year]).
• Eighty percent (80%) of the children will increase their reading fluency and comprehension as
measured by various tests.
• Ninety percent (90%) of the students will complete their homework assignments as measured
by report cards.
• Ninety-five percent (95%) of the children will participate in educational activities as measured
by the participation log.
BACKGROUND SCREENING INFORMATION
The program(s) is serving "at-risk" population: Yes ... X... No==N/A. ........ .
The minimum age for a client is: _5_ years.
The maximum age for a client is: ~ years.
Staff or volunteers working directly with children for more than 10 hours: Yes~ No ,,-,-,-N/A~
SECTION V: ORGANIZATIONAL SUPPORT ACTIVITIES
Describe how your organization will do outreach and public awareness of program activities:
Public awareness and outreach will be communicated through public announcements during televised
City Commission meetings, City's website, and flyers.
Describe how your organization will complete a self-assessment of its services throughout the
program year (i.e., client satisfaction questionnaires, online surveys, independent organization audit
review, etc.): Parent Surveys which are conducted once a year and report cards which are collected
four (4) times a year.
Page 3 of 4
ATTACHMENT A (8)
SECTION VI: CERTIFICATION
I certify that the Scope of Services of the program will be carried out as described above. I also
understand that I must receive prior formal approval from' Miami-Dade County Office of Management
and Budget-Grants Coordination for any variations from the operations and performance described
above.
Signature and Title of Person Completing Form Print Name and Title
Page 4 of4
liIDS~t~:~~;'f;{1
I,-~;~ \~W~'t::;,"ktt:S~.':::~:f.:;~l};~~:?~i9r.g'a'ti'izatjCinlN@j~Jf@?~i;<,~,'i:::'~.~;ih:i~.~~; "".<., ',~t:·~:
City of South Miami
Requested By: ;::==:c:;;:::::;:::-;-;:==;;::;;:::=:;:;:=:---Executive Director r Agency Designee Name
Executive Director I Agency Des1gnee Signature
Reviewed By: ::;-;;:-;:--:--c-==-=:--,----------
OMS Contracts Officer Signature
Date
Date
W;;!!i;;H !T,;;''?' "iH!iNeifEM;ati'OO€r;Roii'Mr0i,;0X,~!';~l~"ii,il
;t·~;;j::'::-~-';~':'::-;'~'::'· '~:2'~,~'"S:: ~,,~; ':':~Pro'gfi;im~Niu'ii~}:i";,:,-;; ;;-;lJ1i,;~, :i~, ,,'l!;(i'!ti~! :(;",
The Afterscnool House (Tutoring)
TOTAL: I.-V.
Total Cost to
For the Budget Period
Approved By: ;o:c:--;-:cCCC;CC;-:-,;;c:-:::-:::c::=CCC:------------
Board President I Vice President Name
Board F>residentl Vice President Signature
Approved By; ;::-:0-;:--:--:-;:-::--:-::-;-7::::=::.,-----
OMS Contracts I:\. Grants Administrator Date
Attachment 8 (8)
Oct. 1,2014· Sap. 30, 2015
Charged to
This Award
Date
Fiscal Approval rlf needed)
Accountant
Supervisor:
DIRECT COSTS
Personnel: Salaries
City of South Miami
The Afterschool House (Tutoring)
Miami-Dade County
October 1, 2014 -September 30, 2015
•
Teachers/Instructors ($24,098):
Attachment 81
These line items represent the salaries of three (3) part-time instructors. These instructors will
dedicate 100% of their time to students enrolled in the After-School House Program, These
instructors will provide tutoring and homework assistance for children participating in the
program. Grant funds are being charged 100% of these positions' salaries for the period of 18 -
25 weeks, depending on the hours worked per week. After County funds are expended, the
City of South Miami will continue to pay for their salaries until the program is completed.
The staff person responsible for the administration of this program is the Director of Parks and
Recreation and his salary and all other additional costs (i.e. utilities) are covered by the City of
South Miami and participant fees.
TOTAL AWARD: $24.098
Page 1 of 1
. FISCAL'(EAR2
··ORDINANCE24.:.
. . ... ~", : . SOUTH MiAMI,FLORIDA
>.,; ..... ' ..
:<
Sout~iami \' I
TI IE C\TY or l'ltA.SANr I.lvtNC
COMMISSION -MANAGER FORM OF GOVERNMENT
LIST OF PRINCIPAL OFFICIALS
ELECTED OFFICIALS
Philip K. Stoddard. Ph.D,
Vice Mayor
Walter A. Harris
Commissioner
Gabriel Edmond
Maria Menendez
Commissioner
Bob Welsh
CHARTERED OFFICIALS
City Manager
Steven Alexander
Commissioner
Josh Liebman
City Attorney
Thomas Pepe. Esq,
THE tlTV 01' l'l~ASANT LlVINC
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presen tation
Award
P.RESENT!tD TO
City of South Miami
Florida
For the Fiscal Year Beginning
October 1,2013
r.);~l.Iliw Direclol'
The Government Finance Officers Association of the United States and Canada (GFOA)
presented a Distinguished Budget Presentation Award to City of South Miami, Florida for
its annual budget for the fiscal year beginning October I, 2013. In order to receive this
award, a governmental unit must publish a budget document that meets program criteria as a
policy document, as an operations guide, as a financial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its
eligibility for another award.
&~.~~, •. Sou~~iami
nil: CliY Of l'l~ASA,"lT lIvlNC
TABLE OF CONTENTS
CITY MANAGER'S BUDGET MESSAGE. ___________ ---'--___ _
CONSOLIDATED ITEMS DETAIL BY DEPARTMENT FOR FY 15 _______ xvii
GENERAL FUND SUMMARY XX
GUIDE FOR READERS ____________________ _
HOW TO USE THIS DOCUMENT _________________ 3
ANNUAL BUDGET PROCEDURES 4
BUDGETING AND ACCOUNTING BASIS S
BUDGET SCHEDULE 8
FINANCIAL AND BUDGETARY POLICIES 10
FUND STRUCTURE 20
FUND OVERVIEW 21
FUND EXPENDITURES 23
GOVERNMENT 26
CITY HISTORY 29
COMPREHENSIVE PLANNING 31
CITY OVERVIEW 34
CITY OF SOUTH MIAMI ORGANIZATIONAL CHART 3S
POSITIONS BY DEPARTMENT 36
CAPITAL IMPROVEMENT PROGRAM S-YEAR PLAN 43
GENERAL FUND BUDGET 53
GENERAL FUND REVENUE PROJECTIONS 54
CITY OF SOUTH MIAMI DEPARTMENTS & DIVISIONS 74
MAYOR AND CITY COMMISSION 75
CITY CLERK'S OFFICE 78
CITY ATTORNEY'S OFFICE 82
CITY MANAGER'S OFFICE 85
FINANCE DEPARTMENT 89
MANAGEMENT INFORMATION SYSTEMS OFFICE 97
PROCUREMENT DIVISION 103
HUMAN RESOURCE OFFICE 108
BUILDING DEPARTMENT 113
,l{1i'S,'Yf",w....
Sou[hfJiarni
THE Cny 01' I'U;"SANT l.MNC
PLANNING AND ZONING DEPARTMENT ____________ 119
CODE ENFORCEMENT DIVISION 125
PUBLIC WORKS DEPARTMENT 130
PUBLIC WORKS OFFICE OF THE DIRECTOR 132
BUILQING MAINTENANCE DIVISION 137
SOLID WASTE DIVISION 142
STREETS & LANDSCAPING DIVISION 145
MOTOR POOL DIVISION 149
ENGINEERING AND CONSTRUCTION DIVISION 153
POLICE DEPARTMENT 157
PARKS AND RECREATION DEPARTMENT 171
GIBSON-BETHEL COMMUNITY CENTER 193
PARKS LANDSCAPING DIVISION 198
COMMUNITY POOL 202
NON-DEPARTMENTAL 205
SPECIAL REVENUE FUNDS 207
STORMWATER DRAIN TRUST FUND 208
LOCAL OPTION GAS TAX TRUST FUND 212
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND 215
TREE TRUST FUND 217
PEOPLE'S TRANSPORTATION TAX FUND 219
OTHER FUNDS 222
DEBT SERVICE FUND 223
CAPITAL IMPROVEMENT PROGRAM FUND 232
EMERGENCY RESERVE FUND 235
STATE FORFEITURE FUND 236
FEDERAL FORFEITURE FUND 237
APPENDIX 240
CITY OF SOUTH MIAMI PAY PLAN 241
GLOSSARY 255
fi~~'. soul~fJiami
nl~ ClTY OF I'LEI\5ANT LIVING
PARKS AND RECREATION DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 171
TI-II; CITY 01' PLEASANT UVINt:
PARKS & RECREATION ORGANIZATIONAL CHART
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 172
1·
niE CIIY 01' I'LEA';ANT LIVING
PARKS AND RECREATION PROGRAM GUIDE
AQUATIC PROGRAMS
Learn to Swim
Participants are taught important components of personal safety, personal growth, stroke
development, rescue, and water games/sports at each level of our swim program. All of our swim
classes are taught by qualified and caring instructors.
Location Date ITime Cost Ages
Murray Park Aquatic Center Spring 2015 EST $30.00/6-weeks course 5 -12
Water Aerobics
Water Aerobics not only helps keep the all important heart and lungs in tip-top condition, but it
also strengthens and tones your body. The water resistance means that you'll use far more
energy than dancing around a studio, but with less strain on your muscles and jpints. Exercising
in water is therefore an ideal way to rehabilitate injuries, as well as being a safe workout for
anyone with a dodgy back or knees. This class is for adults and seniors, all fitness levels.
Location Date I Time Cost Ages
Murray Park Aquatic Center Spring 2015" . EST $30/monthly pass Adults
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 173
THE elf v ell' I'I.£ASANT LIVING
COMMUNITY PROGRAMS
Ed's Boot Camp
Ed's Boot Camp is South Florida's oldest boot camp provider. These classes are designed to give
you a complete workout Whether you are trying to get in shape, stay in shape or improve your
athletic performance. Ed's Boot Camp delivers results by targeting specific areas, including hips
glutes, thighs, abs and arms.
Location Contact Cost Ages
,
Community Center Ed de la Torre Varies Adults
(305) 613-9920
edsbootcamp@gmail.com
www.edsbootcamp.com
Free Income Tax Preparation
The City of South Miami, in partnership with the Department of Treasury Internal Revenue
Service, is proud to offer free tax preparation to individuals and seniors with low to moderate
incomes (generally those who earn $55,000 or less), persons with disabilities and those who
English is second language. Certified volunteers, made possible by the Department of Treasury
Internal Revenue Service, provide free, quality tax preparation assistance during tax season
beginning January through April 2015.
Location Date/Time Cost Rule
Community Center Jan. -April 20 I 5 Free Earn $55,000 or less
Saturdays only
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 174
11-1t: CfrY or-I'LEA.SANT LIVING
Intro to Computers
This class is designed for those who want to learn computer basics, such as using a mouse, icons,
start-up menus and much more. Learn how to connect to and explore the World Wide Web
(Internet). and how to find information anywhere in the world from the comfort of your seat.
Location Date/Time Cost Ages
Community Center Spring 2015 ... EST $50.00 Adults
Microsoft Office 20 I 0 Training Courses
Microsoft Office training course is a hands-on. project-oriented class for beginners with a basic
knowledge of computer usage. Students will learn how to create impressive. professional-looking
documents. slides. and spreadsheets using Microsoft Word, Microsoft PowerPoint. and
Microsoft Excel.
Location Date/Time Cost Ages
Community Center Spring 2015 ... EST $50.00 Adults
Martial Arts
Martial Arts have been one of the best tools for teaching children of all ages. to become more
confident. disciplined and focused -for over 2.000 years! Many kids who learn Karate. Kung-Fu
or Tae Kwon Do typically get better grades. have a higher self-esteem and have learned how to
defend themselves -mentally and physically.
Location Date/Time Cost Ages
. Community Center Coming soon ... TBA 5-16
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 175
~"f.§~"~
Sou[hlJiami
THE Oil' OF f'!.tIlSANT LIVING
Zumba
Zumba Fitness is a global lifestyle brand that fuses fitness, entertainment and culture into an
exhilarating dance-fitness sensation! This class blends upbeat world rhythms with easy-to-follow
choreography, for a total-body workout that feels like a celebration. This class is mainly for
adults!
Location Date/Time Cost Ages
Community Center Coming soon ... EST $30/monthly pass Adults
SENIOR HAPPENINGS
Senior Center and Programs
The Parks and Recreation Department Senior Center is designed for those who are sixty years
(60) or older. The Senior Center offers a wide array of services such as counseling and support
groups, information and referral, health and wellness activities, recreational and social activities,
home lunch delivery, computer classes, trips to the mall, movies, grocery store and more!
Services include, but not limited to:
• A Dining Room
• Home Lunch Delivery by Friendly Staff
• English for Speakers of Other Languages (ESOL)
• Spanish Classes
• Art Classes
• Exercise Classes
• Computer Classes
• Sewing and Knitting
• Holiday Celebrations
• Field Trips and more
Location Date/Time Cost Ages
Senior Center Ongoing Free 60+
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 176
Hn:: CITY Of I'HASAN'!' UVING
SPECIAL EVENTS
Bacl<pacl< Giveaway
The annual backpack giveaway offers a one-stop-shop for South Miami families to receive their
school supplies and to attain resourceS for community center activities. The backpacks contain
a variety of school supplies and will be given but on a first come, first served basis until there
are none left to give away. The backpacks will include pencils, pencil pouches, erasers,
high lighters, sharpeners, glue sticks, scissors, rulers, loose leaf notebook paper, composition
notebooks, and hand sanitizers. Local businesses and individual supporters have joined the
effort to give every youth what they need to start the school year off with success.
Location Date/Time Cost Ages
Community Center TBD in Aug. 2015 Free 5-16
4:00-6:00p
Safe Streets Halloween
Trick or treating is one of the great adventures of Halloween and adds to many childhood
memories. Local shops and vendors join Parks and Recreation staff to give local youth a safe
location to obtain fun size treats. South Miami Police closes Sunset Drive for this event, creating a
vehicle free haunted street. It is fun for the whole family to enjoy, and best of ali, it's free.
Location Date/Time Cost Ages
Sunset Drive 10/3/114 Free Youth and adults
4:00p-7:00p
.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 177
THE CI fY OF I'LEA51\NT LIVING
Turkey Drive
Thanksgiving is the time of year when communities come together in the spirit of giving. Warm
up your Thanksgiving appetite by participating in the annual Parks and Recreation Turkey Drive.
In collaboration with Interval International, each year Parks and Recreation gives away over 100
turkeys and baskets of dry goods to in-need South Miami residents. The Parks and Recreation
Department will be accepting donated turkeys prior to the holiday this year that will later be
distributed. Families must pre-register at the Gibson-Bethel Community Center to receive a
turkey. There is a limit of one turkey for each requesting family.
Location Date {Time Cost Ages
Community Center November 20, 2014 Free Adults
Holiday Toy Drive
Thanks to the support from Interval International and individual supporters, the Parks and
Recreation Department is able to provide toys for boys and girls of South Miami each holiday
season. Donations are accepted up until the event. Toys are given to all South Miami resident
children. Parents/Guardians must present a valid South Miami ID at the event to receive gifts.
During this event the community center gymnasium is transformed into a winter wonderland,
complete with the North Pole's mailbox, holiday music and a chance to meet Santa. Ignite your
holiday imagination during this fun family event.
Location Date / Time Cost Ages
Community Center December 17, 2014 Free 5-17
Easter Egg Hunt
Each year over 1000 eggs are spread throughout Murray Park for South Miami's Easter Egg Hunt.
Areas are divided by age categories for the children's safety. All of the plastic eggs are filled with
candy, toys and other Easter goodies. Don't forget to bring your own basket! Cotton candy,
popcorn, light refreshments will be given away. The Easter bunny even makes a guest appearance!
Location Date/Time Cost Ages
Murray Park April 2, 2015 Free 5-16
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 178
,,&¢';~$'~~'\
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TH~ till' or-f>ltASAI\'T LIVING
YOUTH ATHLETICS
Youth Tackle Football & Cheerleading
The City of South Miami offers a competitive youth tackle football and a cheerleading program
for both boys and girls ages 5 through 14. These future stars will have an opportunity to learn the
fundamentals of youth tackle football OR cheerleading, sportsmanship and develop social skills.
Practices are held 4 days a week; games are played one weekday evening and Saturday beginning
in August. Cheerleading and Football equipment and uniforms are included.
Location Date/Time Cost Ages
Murray Park May -November 20 I 5 Residents $80 5 -14
Palmer Park Tuesday -Saturday Non Residents $90
Varies
Youth Basketball Program
Through Miami Basketball, the city offers coed youth basketball for boys and girls ages 7-13.
Youth will have an opportunity to develop and improve skills while playing in an organized league.
Participants will learn and practice basketball etiquette, learn rules and basic fundamentals of the
game, as well as display values of sportsmanship while having fun.
Location Contact Cost Ages
Community Center Andre Daniels Varies U7 -UI3
(786) 205-5198
www.miamibasketball.net
andre@miamibasketball.net
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 179
.;:>~':;:O:'¥.i'i·:':'t~
Sou[hfJiami
TH~ CITY Of PLEASANT LIVING
Youth Soccer Program
Through South Miami United F.e., the city provides a youth recreational and travel soccer
program to our community where children can learn, enjoy and develop in the sport of soccer.
Our program emphasizes the values of sportsmanship and teamwork.
Location Contact Cost Ages
South Miami Park Robert Maseri Recreational $225 U4-UI2
305 608-3182 Travel $400 U8-U14
www.smufc.net
info@smufc.net
Youth Tennis Program
Through Montana Tennis Academy, the city provides children with the fundamentals of the game
of tennis and educational components that develop life skills.
Location Contact Cost Ages
Dante Fascell Park Francisco Montana Varies 7-13
(305) 666-8680
www.montanatennisacademy.com
montanatennisservices@gmail.com
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 180
THE CITY OJ' PLEASANT LIVING
YOUTH PROGRAMS
Afterschool Program
The Parks and Recreation Department offers an Afterschool program Monday through Friday,
during Miami Dade County's school calendar year. We provide homework assistance, swimming,
fitness, recreational sports, computer time, arts and craft and more! Transportation is included
from schools located in South Miami.
Location Date/Time Cost Ages
Community Center Aug. '14 -June' 15 Residents $25/monthly 5 -12
Mon -Fri Non Residents $40/weekly
2-6pm
One Day Camp
One Day Camps are offered to children ages 5-12. Participants will experience a variety of
activities such as arts and craft, computer lab, sports, field trips, swimming and more.
Location Date /Time Cost Ages
Community Center Teacher Planning Days Residents $1 O/day 5 -12
8am-6pm Non Residents $30/day
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 181
nl!: CITY Of PLEASANT LlVINO
Winter Camp
We offer 2-weeks, full-day Winter Break Camp programs for children, ages 5-12, during Miami
Dade Public Schools' winter recess. The department provides youth with a variety of structured
games, computer lab, sports, character-education exercises, arts and crafts and field trips.
Location Date/Time Cost Ages
Community Center Dec. 22'd -Jan. 2'd Residents $30/weekly 5 -12
Mon -Fri Non Residents $75/weekly
8am-6pm
Spring Camp
We offer full-day Spring Break Camp programs for children, ages 5-12, during Miami Dade Public
Schools' spring break. The department provides youth with a variety of structured games,
swimming, sports, character-education exercises, arts and crafts and field trips.
Location . Date/Time Cost Ages
Community Center March 23,d -27'" Residents $30/weekly 5 -12
Mon -Fri Non Residents $75/weekly
8am-6pm
CITY OF SOUTH MIAMI BUDGET FY 20 14-20 15 182
#\lgf''i!;5~~,lJ,.~
Sou[hfMiami
HIE CITY OF I'L~I\SANr LIVING
Summer Camp
The Department offers a quality, affordable Summer Youth Program, where youngsters find fun,
sports, craft projects, active games, art exploration, fitness and nutrition, reading opportunities,
swimming at the Murray Park Pool and more. Lunch and snacks are provided.
Location Date/Time Cost Ages
Community Center June 8th -Aug 14th 2015 Residents $30lweeldy 5 -12
Man -Fri Non Residents $75/weekly
8am-6pm
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 183
THE CIW OF !'UASANl' LIVING
PARKS AND RECREATION DEPARTMENT
001-2000-572
MISSION
Our mission is to provide a comprehensive and exceptional recreation and parks experience for
our community and future generations.
PARKS AND RECREATION DEPARTMENT FUNCTION
Planning and' developing parks and facilities that are environmentally sensitive, provide diverse
leisure-time opportunities, support the community's vision and desires, and will maintain their
value over time. Providing high quality, high impact recreation experiences by organizing,
promoting, and delivering programs and services to our community. Responding to our
customers needs through trust and communication. Promoting collaborative efforts with other
agencies and businesses to help obtain the vision of the community and providing the quality of
life for residents, businesses, and visitors that make people choose South Miami over other areas.
PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS FOR FY 2014
• In an effort to enhance recruitment of
professional staff, interviews were
conducted to fill the position of
Recreation Supervisor II
(Aquatics/Athletics).
• Installed new recreation business
management software, RecPro.
• Solicited more vendors which
increased participation at park sites.
• Increased productivity to improve park
aesthetics.
•
•
•
Increased registration numbers by
receiving funds from the Community
Redevelopment Agency (CRA), which
allowed underprivileged children to
participate in our Summer Camp
Program.
Assistant Director of Parks and
Recreation attended Year I NRPA
Directors School in Wheeling, WV.
Developed and advertised an RFP for
Professional Services for a long-range
strategic Master Plan for the
Department of Parks and Recreation.
CITI OF SOUTH MIAMI BUDGET FY 2014-2015 184
HII: CITV 01' I'UASAN"f L!VING
PARKS AND RECREATION DEPARTMENT OBJECTIVES FOR FY 2015
•
•
•
•
Establish a theme for each park to
create a distinct identity, aesthetic value,
and unique function with a purpose of
generating park interest and use.
Provide direction for policy
development and decision-making to
support the parks and recreation system
to Year 2020, and beyond, and engage
in the development of a long-range
master plan for the Parks and
Recreation Department.
Provide continuous improvements to all
City Parks.
Research funding opportunities to
provide snacks for children in our
afterschool program.
•
•
•
•
•
Enhance and provide programs to the
community that will provide educational
and recreational opportunities.
Seek sponsorships, donations andlor in-
kind donations that will enhance service
offerings.
Increase advertising efforts of programs
and activities being offered by the Parks
and Recreation Department.
Provide training opportunities for staff
development.
Ensure that the Computer Lab is
properly used by the seniors and the
children in the community, that the Lab
is well-staffed and remains open six days
a week.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 185
.. "C"~ soul~fJiami
TIlE CnY Of PLENiJ\Nl' LIVING
PARKS AND RECREATION DEPARTMENT ACTIVITY REPORT
CITY OF SOUTH MIAMI BUDGET FY2014·2015 186
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?<iti~~~'I;;,~
Sou;hfJiami
TH~ CITY OF I'LEMANT LIVING
PARKS AND RECREATION BUDGET FY 20lS
001-2000-572
5721210 SALARIES -REGULAR 266,136 271,499 298,088
5721310 SALARIES -PART TIME 966 3,937 15,034
5722110 F.I.CA 18,950 21,262 23,954
5722210 PENSION PLAN CONTRIBUTION 35,483 28,900 25,948
5722220 ICMA 1,280 2,152 8,253
5722310 GROUP HEALTH INSURANCE 28,278 33,243 39,310
5722410 WORKER'S COMPENSATION 12,331 9,898 12,807
TOTAL PERSONNEL SERVICES 363,424 370,891 423,394
5723450 CONTRACTUAL SERVICES 2,899 1,000 2,235
5724070 TRAVEL & CONFERENCE 218 32 298
5724080 EMPLOYEE EDUCATION 630 60 1,525
5724110 POSTAGE 86 56 100
5724120 COMMUNICATION 2,122 3,500 3,060
5724350 ELECTRICITY-CITY PARKS 877 583 4,800
5724515 LIABILITY INSURANCE-AUTO 0 0 4,870
5724632 INTERNET SERVICE 0 125 1,620
5724634 MAINTENANCE-INTERNET SERVICE 0 0 188
5724670 MAINT & REP-PARK FACILITIES 3,702 1,798 2,800
5724690 MAINT & REP-TENNIS 864 0 2,360
5724710 COpy MACHINE 4,350 2,545 5,003
5724820 SPECIAL EVENTS 13,676 4,318 16,500
5725205 COMPUTER EQUIPMENT 0 8,706 9,315
5725210 SUPPLIES 7,215 3,095 3,597
5725220 UNIFORMS 1,058 828 3,155
5725230 FUEL 15,117 12,244 15,120
5725410 MEMBERSHIP & SUBSCRIPTION 1,902 1,763 2,460
5725630 FOOTBALL 38,636 21,417 19,085
5725631 CHEERLEADERS 9,279 5,847 6,626
5725635 DANCEfMODELING 1,755 0 3,825
5725650 SOCCER PROGRAM 0 468 1,000
5725670 SPECIAL RECREATION PROGRAMS 6,813 7,543 5,607
5725680 SENIOR CITIZENS PROGRAMS 13,660 13,101 17,746
TOTAL OPERATING EXPENSES 124,859 89,029 132,894
5729920 CONTINGENCY 0 0 0
OTHER FUNDING SOURCE 0 0 0
TOTAL RECREATION 488,283 459,920 556,288
CITY OF SOUTH MIAMI BUDGET FY 2014-2015
298,088 301,876
15,034 0
23,954 23,093
25,948 13,680
8,253 13,931
39,310 42,538
12,807 9,102
423,394 404,220
2,235 39,475
298 1,092
1,025 3,765
100 100
3,060 6,120
4,800 1,500
4,870 6,129
1,620 720
188 0
2,800 2,800
2,360 2,000
5,003 5,003
16,500 20,000
9,315 9,315
3,597 9,933
3,155 600
15,120 15,120
2,460 2,034
19,085 31,961
6,626 8,410
0 0
700 1,000
5,607 5,698
17,746 23,456
128,269 196,231
0 5,000
0 5,000
551,663 605,45 I
187
l,l.
(
South Miami
THE crrv m Ill.tASANT lIVINC
PARKS AND RECREATION DEPARTMENT BUDGET HIGHLIGHTS
3450 Contractual Services -
Annual Parks Software Support.
United Site Service-Portable toilets for special events for 5 mo. $220 mo.
Toro Pest Management-Fumigation for concession stand at Palmer Park
$30 mo. for 12 mo.
Miami-Dade County-Fire Inspection for the Community Center.
Miami-Dade County Sprinklers Building Inspection.
The ADMIT Music Intervention Experience
2,000
1,101
360
174
340
3,975
The Alternative Directions Music Industry Training (ADMIT) Program, Inc., will provide
specialized educational, arts enrichment and service learning experience in the application of
positive songwriting and recording techniques in the creation of positive songs by youth for
distribution throughout their community. The scope will include music industry training, positive
songwriting, music track production and recording sessions for three (3) groups of youth.
During the sessions participants will learn about music production strategies and techniques,
with hands-on participation in creating the music tracks for the selected theme songs, writing
positive lyrics, vocal recording of different parts of song (such as verses, choruses, intros),
o'ptional attendance at offsitesong mixing and mastering sessions, and duplication of 100 CDs
with labels containing group photos. Final release and closing ceremony will be conducted where
CD products for all groups will be presented and participants may perform, sign and distribute
their music in CD release party event. ' Fees for services include set-up and breakdown of
recording, stage and sound eqUipment, and 100 copies of final CDs. The City of South Miami
will own copyrights to recordings.
Program Costs: $2,500 (instructor & equipment included)
Dance & Tumbling Classes (age 5-12)
In preparation for cheerleading season, this class provides an opportunity for students to work
on pieces of artistic merit and tumbling routines under the direction of professional instructor.
Program Costs: $2,500 (instructor & equipment included)
CITY OF SOUTH MIAMI BUDGET FY 2014-20 I 5 188
THE CITY OF I'W\SANT lIVlt~G
Martial Arts have been one of the best tools for teaching children of all ages to become more
confident, disciplined and focused -for over 2,000 years! Kids who learn Karate, Kung-Fu or Tae
Kwon Do typically get better grades, have a higher self-esteem and have learned how to defend
themselves -mentally and physically against a neighborhood or school bully.
The city will provide up to 18 scholarships for City of South Miami residents.
Program fee: $75 per participant/month ($900 annually)
Number of Anticipated Scholarships: 18
Scholarship Amt: $16,200
The contractor will pay the City $1,000 per month for permit:
Estimated City Revenue: $12,000 annually
Intra to Computers, Email and Internet: This class is designed for those who want to learn
computer basics, such as using a mouse, icons, start-up menus and much more. Learn how to
connect to and explore the World Wide Web (Internet), and how to find information anywhere
in the world from the comfort of your seat.
Microsoft Office training course is a hands-on, project-oriented class for beginners. Students will
learn how to create impressive, professional-looking documents, slides, and spreadsheets using
Microsoft Word, Microsoft PowerPoint, and Microsoft Excel. .
Program fee:
Participants:
Overall Program Revenue
Contractor (70%):
City Revenue Net of Expenses (30%):
$50 per participant I session
70
$3,500
$2,450
$1,050
Water Aerobics not only keeps the all important heart and lungs in tip-top condition, but it
also strengthens and tones your body. The water resistance means that you'll use far more
energy than dancing around a studio, but with less strain on your muscles and joints. Exercising
in water is therefore an ideal way to rehabilitate injuries, as well as being a safe workout for
anyone with a dodgy back or knees. This class is for adults and seniors, all fitness levels.
Welter Aerobics (72 classes -6 months)
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 189
TH( trrv OJ' l'tb\SAN"1 LlVINC
Zumba Fitness is a global lifestyle brand that fuses fitness, entertainment and culture into an
exhilarating dance-fitness sensation! This class blends upbeat world rhythms with easy-to-follow
choreography, for a total-body workout that feels like a celebration. This class is mainly for
adults. and those older adults who can keel? Ul?!
Zumba
Contractor fee:
Program fee
Participants
Revenue
(48 classes -6 months)
$62 per class or $7,440.00
$30/month (unlimited pass)
30
$5,400
The City will sponsor five (5) teams in Miami Basketball Youth League.
7 & under team
9 & under team
I I & under team (2)
13 & under team
$700
$700
$1,400
$700
4350 Electricity -City Parks -Estimated electricity expense for bay four at the Mobley Building.
4670 Maintenance & Repair -Park Facility -Provides for emergency hardware supplies for all
City Parks. .
4820 Special Events -This line item funds miscellaneous events held at the Community Center.
Additionally, contributes funding to the Fourth of July and State of the City Address events.
5205 Computer Equipment-
5210 Supplies -
Desktop Computers
HP Laser Printer 30 ISdn
Hp Color Laser)et CP4025dn
HP Offieejet 8600 Pro Plus
Netgear 4TB NAS
Yosemite
Tripplite UPS
Annual Deep Freeze Maintenance
TOTAL
Galloway-Office supplies for the Center.
Galloway-7 Two Way radios at $225.29 each.
CITY OF SOUTH MIAMI BUDGET FY 2014-2015
5,427
699
1,300
299
519
299
522
250
9,315
3,000
1,577
190
THE tlTY OF PLEASANT LIVING
Mitylite-15 Tables at $165.29 each and 60 Folding Chairs at $47.94. 5,355
TOTAL 9,933
5410 Memberships & Subscriptions-
Florida Recreation Parks & Association Membership.
National Recreation & Park Association (NRPA)
Direct T.V.
Bollinger Insurance
TOTAL
5630 Football
Football League dues
Football & Cheerleading Banquet 300 participants.
Homecoming and banquet (Bounce house, tents) etc.)
Trophies for players. parents, commissioners & coaches.
Football scale yearly calibrated and certified.
Fingerprinting & background check for 30 football volunteers at $20 each.
Riddell Football practice uniforms (short sets) at $1 0.44 each.
Riddell 5 piece pads sets at $17 each.
Riddell Shoulder pads at $27 for 55 participants.
Referees' fees 5 home games at $900feach.
Del Aguila Bus Service-transportation to and from football games.
Riddell-Helmets at $63 each.
Riddell-Game uniforms.
Riddell-Coach's Uniforms
TOTAL
5631 Cheerleading
Cheerleading League dues & Insurance
Cheerleadlng uniforms.
Fingerprinting & Background check for 25 cheerleading volunteers at $20 ea.
6B cheerleading trophies at approximately $4.25 each and 12 coach trophies
at $4.95 ea.
WOInen Polo 14 coaches at $1 1.02 ea.
TOTAL
CITY OF SOUTH MIAMI BUDGET FY 2014-2015
350
160
1,224
300
2,034
900
999
1,000
1.230
250
600
1,600
2,550
1,485
4,500
4.500
2,520
9,000
827
31,961
900
4.174
500
348
2,486
8,410
191
THE CITY (W I'I.(ASANT LIVING
5670 Special Recreation Program
Trophy World-(Track) 40 track trophies for $4.50 each =$170.00 and (T-Ball) 510
80 T-Ball trophy for $4.25 each = $340.00
Ayers Distributlon-Easter Egg hunt at the Community Center. Easter eggs. 544
P'rty Planet Easter egg hunt event at the Community Center 400
Miscellaneous Track Equipment. 1,500
Riddell-Track & Field Jersey with matching shorts uniforms. 993
Del Aguila-Miscellaneous Field trips forthe children. 1,750
Referees for Sports Events. 0.00
TOTAL 5,698
5680 Senior Citizen Program
Dynamic (Massage) Provides information and complimentary massages $120.00
monthly for 12 months
Atlantic Broadband Cable Service at Senior Center Average $52.32 monthly for
12 months
Toro Pest Management Exterminator Maintenance for senior building $30.00
monthly for 12 months.
Xcess Audio-DJ Services for events' at Senior Center: Valentine's Day, Easter,
Mothers day, Fathers Day, Halloween, Black History month, Christmas $210.00
each for 7 events. .
Verizon-Monthly 'air cards at Senior Center averaging $40.05 monthly for 12
months
Miscellaneous Purchases -Purchase supplies for all 7 events averaging $400.00
for each = $2,800.00 -Monthly birthday parties for seniors $50.00 each month
for 12 months -$600.00 -Theatre for 20 seniors monthly at $8.00 for 12 months
=$1,920.00 -Coffee and Cream for Center approximately $40.00 monthly for 12
months'" $480.00
Cosgrove Cleaning Supplies $65* 12 months= $780.00
Fields Trips: 6 plays at $30.00 each for 20 seniors $600.00 for 6 plays. Trip to
Orlando (Epeot! Animal Kingdom) at $3,000.00.
Internal Arts Inc-Tai Chi exercise instruction for seniors.
Miami Dade County Life Safety Permit
TOTAL
CITY OF SOUTH MIAMI BUDGET FY 2014-2015
1,440
627
360
1,470
480
5,800
780
6,600
5,760
138
23,456
. 192
TI If elfY OF l'HASAN"( LIVING
GIBSON-BETHEL COMMUNITY CENTER
00 I ·2020·572
MISSION
The mission statement of the Gibson·Bethel Community Center is to promote and provide
quality activities and services that will contribute to the physical, mental, emotional, and social
well·being of the community.
GIBSON·BETHEL COMMUNITY CENTER FUNCTION
The Community Center is approximately 30,000 square foot facility with a fitness room, a
basketball and volleyball court, mUltipurpose rooms and classroom space for programs and
activities. The Community Center functions under the supervision of the Parks and Recreation
Director who is responsible for the general operation and programming of the activities and
classes. The Community Center was established in 2003 through various grants and other types
of funding.
GIBSON.BETHEL COMMUNITY CENTER ACCOMPLISHMENTS FOR FY 2014
•
•
•
•
•
Furnished and installed new VCT
commercial tile flooring
mUltipurpose room at the
Bethel Community Center.
in the
Gibson·
Achieved the distribution of 400 back
packs with school supplies.
16th Annual Turkey Drive provided 500
turkeys to resident children and their
families.
16th Annual Toy Drive provided 500
toys to community children including
children which participate in our
Afterschool House Program.
5th Annual Easter Egg Hunt held at the
Gibson·Bethel Community Center,
providing an array of fun and exciting
games for community children for over
200 children.
• 3rd Annual T·Ball season was' held at
the Gibson·Bethel Community Center.
There were 40 participants that joined
this league. The age range was from 5·7
years of age.
• Collaboration with Strong Women Strong
Girls, providing a mentoring program for
participants in the Afterschool House
Program.
• Collaboration with Christ Fellowship in
providing a free barbecue/picnic for 60
seniors through our South Miami Senior
Center at Murray Park.
CITY OF SOUTH MIAMI BUDGET FY 2014·2015 193
TI JE CIT)' 01' PlEAS/IN" LlVINC
GIBSON-BETHEL COMMUNITY CENTER OBJECTIVES FOR FY 20 15
•
•
•
Improve existing Community Center by
diversifying the range of activity
opportunities as a means to attract a
greater number of park users, including
persons of all ages, abilities, and interest.
Replace antiquated fitness equipment.
Sponsorship and donation for
programming, special events and
enhancement of parks.
•
•
Continue to support the green
initiatives through commitment, to
environmental education and
conversation.
Provide higher educational basis for the
Afterschool House program and the
Summer Camp program.
GIBSON-BETHEL COMMUNITY CENTER ACTIVITY REPORT
Winter 3,1 34 30 30 30
Summer 60 157 150 150 130
After School House 116 114 120 120 120
Track & Field 15 33 45 45 40
Basketball 60 54 55 55 55
T-Ball 60 19 0 0 0
Center Members 153 180 140 140 140
CITY OF SOUTH MIAMI BUDGET FY 2014-2015 194
0012020
0012020
0012020
0012020
0012020
0012020
0012020
0012020
0012020
0012020
0012020
0012020
0012020
0012020
0012020
0012020
0012020
0012020
#""~'"', sou;~fJiami
THE CITY {)F PLEASANT UViNG
GIBSON-BETHEL COMMUNITY CENTER FY 2015
001·2020-572
5721210 SALARIES -REGULAR 127,138 146,106 136,062
5721310 SALARIES -PART TIME 245,146 283,454 353,982
5721410 SALARIES -OVERTIME 0 209 0
5722110 F,I,C,A. 30,027 34,335 37,488
5722210 PENSION PLAN CONTRIBUTION 16,167 17,541 15,685
5722220 ICMA 550 842 1,900
5722310 GROUP HEALTH INSURANCE 19,517 28,518 26,206
5722410 WORKER'S COMPENSATION 9,855 15,095 20.043
TOTAL PERSONNEL SERVICES 448,400 526,100 591,366
5724125 TELEPHONE SERVICE 0 0 5,500
5724310 UTILITIES-ELECTRICITY 56,488 54,993 61,300
5724320 UTILITIES-WATER 8,000 8,698 14,000
5724670 MAINT & REP-GRDS & STRCTR 8,739 9,367 10,340
5724710 COPY MACHINE 1,337 747 1,668
5725210 SUPPLIES 7,942 1,026 1,050
5725550 SCHOOL PROGRAM 4,714 4,672 4,200
5725640 BASKETBALL 3,728 4,637 5,940
5725660 SUMMER CAMP 4,452 6,120 7,950
5725670 SPECIAL REC PROGRAMS 2,122 2,596 2,000
TOTAL OPERATING EXPENSES 97,522 92,856 113,948
TOTAL COMMUNITY CENTER 545,922 618,956 705,314
CITY OF SOUTH MIAMI BUDGET FY 2014-2015
136,062 176,152
353,982 286,436
0 0
37,488 35,388
15,685 10,878
1,900 6,606
26,206 35,449
20,043 13,947
591,366 564,856
0 0
61,300 61,300
14,000 2,000
10,340 12,016
1,668 1,668
1,050 29,433
4,200 4,200
5,940 0
7,950 5,728
2,000 1,850
108,448 118,195
699,814 683,051
195
THE C!W OF PLEASANT LIVING
GIBSON·BETHEL COMMUNITY CENTER BUDGET HIGHLIGHTS
4310 Utilities -Electricity -The average monthly electricity bill is $5,083.33 for the field lights at
the community Center which amounts to $61,000. The annual cost for the Marshall Williamson
Tennis Court lights is approximately $300.
4670 Maintenance & Repair -Grounds & Structures
Toro Exterminator Community Center Extermination $58.00 monthly for 12'months. The
amount of $696 is to cover the fumigation for the Community Center.
ALSCO Floor Mats maintenance in the Community Center twice a month $41.54 every
other week for 26 services a year. To cover the expense for floor mats maintenance at
the Community Center.
Alfi Electronics Burglary Monitoring Service at Community Center $40.00 a month
totaling $480.00 for the year. Maintenance agreement for system $175.00 a month totaling
$2, 100.00 for the year. For the monitoring of burglary alarm and for the monitoring and
maintaining of all video cameras around the Center,
Muscle & Wrench Preventive maintenance for fitness equipment $3 J 0.00 quarterly for the
year.
Muscle & Wrench Equipment repair. Emergency repairs for all machinery in the fitness
room,
Miscellaneous repairs for, our equipments.
Miscellaneous cleaning supplies for the Community center.
TOTAL
5210 Supplies
Galloway-3 office chairs at $167.00 each, 2 office desks at $136.99 each, 2 lateral storage
drawers at $299.00 each, 4 storage file pedestal at $164.00 each.
Alfi Electronics-Installation of 5 additional cameras throughout the Community Center.
T etal price includes labor, materia! and programming.
Muscle & Wrench Fitness Equipment-3 Commercial Olympic Weight Bars at $269.00
each with a $65.00 delivery fee.
Muscle & Wrench Fitness Equipment-Various small and medium sized pads.
Office Supplies
Fitness Equipment
TOTAL
CITY OF SOUTH MIAMI BUDGET FY 2014-2015
696
1,300
2,580
1,240
2,200
2,000
2,000
12,016
2,029
2,375
872
570
3,950
19,637
29,433
196
~"-"Odr;;n~,
Sou[hfJiami
THE CITY OF I'LEASANT lIVING
5550 School Programs
School supplies, books, learning materials
After School House supplies
Misc. supplies for events for the House
Misc. supplies for After School
Misc. supplies for all after school
TOTAL
5660 -Summer Camp
Del Aguila Transport. for 15 field trips at $200.00 each
Books for the education component under summer camp program.
T-shirts Plus 310 Summer Camp shirts at $3.80 each.
Petty Cash Request $45.00 for 4 chaperones for each field trip (10 field trips).
P'rty Planet End of summer camp fun day at $336.30 and $263.70 for any additional
fun day purchases.
TOTAL
5670 Special Recreation Programs
Publix Purchase of turkeys for the Turkey Shoot Event.
Oriental Trading Miscellaneous supplies ordered for different events held at the
Community Center such as Holiday, Spring and Summer events.
Miscellaneous Dec~rations Elves Parade supplies. Petty Cash needed for the
decoration of Elves Parade supplies for the Float,
South Florida Age Group Track & Field Membership dues.
TOTAL
CITY OF SOUTH MIAMI BUDGET FY 2014-2015
800
1,200
800
800
600
4,200
3,000
500
1,178
450
600
5,728
300
700
700
150
1,850
197
ATTACHMENT C
BIONO,;
810 TITLE:
CoLLUSiON AFFIDAVIT
(Code ClfMiami-Dade County Section 2-8.1.1 and 10-33.1) (Ordinance No. 08-113)
BEFORE ME, A NOTARY PUBLIC, personally appeared --;c--,--"-.,-;;:-c-,,-
who being d~ly sworn stetes: (insert name of affiant)
I am over 18 years of age, have personal knowledge of the facts stated in this
affidavit and I am an owner, offioer, director, principal shareholder andlor I am othelWise
authorized to bind the bidder of this contract.
I state that the bidder of this contract:
o is not related to any of the other parties bidding In the competttive solicitation, and
that the contractor's proposal is genuine and not sham or collusive or made In the
interest or on behalf of any person not therein named, and that the contractor has
not, directly or indirectly, Induced or solicited any other proposer to put in a sham
proposal, or any other person, firm, or corporation to refrain from proposing, and that
the proposer has not in any manner sought by collusion to secure to the proposer an
advantage over any other proposer. QB . o Is related to the following parties who bid In the solicitation which are identified and
listed below:
Note: Any person or entity that falls to submit this executed affidavit shall be ineligible for
contract award, In the event a recommended contractor identifies related parties in the
competitive solicitation its bid shall be presumed to be collusive and the recommended
contractor shall be ineligible for award unless that presumption is rebutted by
presentation of evidence as to the extent of ownership, control and management of such
related parties In the preparation and submittal of such bids or proposals. Related parties
shall mean bidders or proposers or the principals, corporate officers,· and managers
thereof which have a direct or Indirect ownership interest In another bidder or proposer
for the same agreement or In which a parent company or the principals thereof of one (1)
bidder or proposer have a direct or indirect ownership interest In another bidder or
proposer for the same agreement. Bids or proposals found to be collusive shall be
rejected,
By:
Signature of Affiant
Printed Name of Affiant and Title
__ --:::-:-___ 20
Date
_1_~_-_I_i_I_I_I-1-1
Federal Employer Identlflcation Number
Printed Name of Firm
Address of Firm
BID NO.:
BID TITLE:
SUBSCRIBED AND SWORN TO (or affirmed) before me this __ day of __ ~
20_
He/She is personally known to me or has presented _____ -=_-;-::-;--;;;;----:: __ _
as identification. Type of identification
Signature of Notary Serial Number
Print or Stamp Name of Notary Expiration Date
Notary Public -State of __ _
Notary Seal
Miami-Dade County
VENDOR AFFIDA VITS fORM
(Uniform County Affidavits)
Department of Procurement /I1anagement
Vendor Services Saction
111. NW 1" Street, Suite 1300, Miami, Florida 33128-1974
Telephone: 305-375-5773
www.miamidade.q.C1vldpm
The completlon of the Vendor Affidavits Form allows vendors to comply wIth affidavIt
requirements outlined in Section 2w B.l of the Code of Miami-Dade county, Vendors are
required to have e complete Vendor Registration Package on file, including required affldavfts,
prior to the award of any Co(fnty contrect, Xt is the vendors responslbillty to keep af!
affidaVIt information up to date and accurate bV submitting any updates to the
Department of Procurement M.magcment, Vendor Services Section.
AnACHMENT 0
FEPERAL EMPLOYER
IDENTIFICATION NUMBER (FEIN)
In order to establish a file for your firm,. you must enter your
firm's FEIN. ThIs number becomes your "County Vendor
Number", Please enter your Federu! Employed Identification
Number (FEIN) Q[ If none, then flnter the owner'S Soaa!
SeCUrity Number (SSN).
o FEIN
NORTH AMERICAN INDUSTRY
CLASSIFICATION SYSTEM (NAICS)
The North American Industry ClaSSification System (NArCS)
is the standard used by the federoJ statist/cal agencies In
r:iassifylrig bUSrnes5 establishments for the purpose of
cofiectfng, <Im(yzlng and publishIng statl$ticaf data rehJted
tv the lj, S, busIness economy.
o NAICS Code
A) Name of entity, Indlvldual(s), Partners or Corporation B) Doing ~uslness As (If some os nne A, reave blanlc)
Street Address (P.O, Box Number Is-not permitted) City
1 . MIAMI·DADE COUNTY OWNERSHIP DISCLOSURE AFFIDA vIr
(s.c. 2-8.1 af the Miami-Dade County Code)
Stal<> (U.S.A.) Country Zip Code
Firms registered to do bus'lness w1th MiClmlwDClde COllnty, shall require the person contracting-or transacting sl-lch business with the County to
disdose under oath hIs or her full legal name, and business address. Such contrao-or transaction shall (lIs!) require the disclosure und~r oath of
the full legal nome al1d business address of alll!1div!duals having any interest (Iegal,'equltoble, beneficial or otherwise) [n the contn;!t;t Qt~er
thon subcontractors, materialmen, s-uppliers, laborer~ or lenders. Post office box addresses shall not be-accepted hereundel'. If the controct or
busIness tromoction Is with a corporation tna foregoing informqUQn sn(:lll be prOVIded for each officer and direclor and each stockholder
ho!ding , dIrectly or indirectly, five (5) percent or more of Ihe outstand1ng stock in the corporot[on. If the contracf or bU!ilnes$ tronsaction Is with
a partnershiPI the foregoing Information shall be provided for each partner. If the contract or business trdt'lsCictlon Is with 0 trust, the foregoing
information sholl be provided for the trustee and each beneficiary of lhe trust, The fon;!gotng dlsclowre requirements sholl not apply to
contracts with pvbJ1cly-traded corporations, or to contracts wi1h the United States or any department or qgency thereof, the State or any
paUtlcol subdivision or agency thereof, or any mun1cipality of this State. Us~ d\.lp!lcafe page if needed for additiohal nomes.
If no officer, d;re~/or or stockholder OWtl$ (5%) or more of stoc:k, ple(1se write {Wane" below.
PRINCIPALS I
pULL LeGAL NAME nTLE ADDRESS
---
.
--OWNERS I CHECK BOXES BELOW
-GENDER RACE / ETHNIC1TY
% ~ ~
FUU LEGAL NAME TITLE 0' ADDRESS ~~ ij'Z
O'iI'NflUlII M F .~ ~lj ~ .. ~ l 6] ill .ll H '" '" '" " '" 0
If 0' percentage (l( the firm is owned by D publicly traded cfJrporatlon or by (lncither corporal/on, Indicate below In the space t'CHher Corpora/jom",
QTI::!ER CO!!~QRAIIONS %
~
OWNERl1I1P
~/2fJ/'lOI1
2. MIAMI-DADE COUNTY EMPLO YMENT DISCLOSURE AFFIDA VIT
(County Ordinance No. 90.133, amending Section 2.8-1 (d)(2) of the Miami-Dade Coullly Codel
The following Informotion is for complidnce with all Items in the aforementioned Sectloru
1. Does your firm have Q collective bargaining agreement with lts employees? Ya, ____ _ No
2, Does your ffrm provide paid health CCire benefits for lts employees? Yes No
3. Provide a current breakdown (number of persons} in your firm's work force Indlcatin9 race, natIonal origin and gender,
NUMBER OF EMPLOYEES
Mar~ ~
White
. Black 1---Hispanic·
Asian/Pacific Isltlnd~r
Native Ameri~Qn/Alaskan Native
Other
Tolal Numb~r of Employees I
Total Employ~es
3. MIAMI-DADE COUNTY EMPLOYMENT DRUG-FREE WORKPLACE CERTIFICAlJON
(Seotian 2-B.l.2(b) of 'he Mlaml-Dade Counfy Code)
All persons and entIties thot «;{mtroct with Miaml-Dade County ar'e required to certify that they will maintain a drug~free workplace
and such persons and entities are reqvlred to provide notice to employees and to Impose sancttons for drug violations occurring in the
workplace.
In compliance with Ordinance No. 92·15 of the Code of Mloml~Dade County, the above named firm Is providing (l drug-free
workplace. A written stotement to ~ach employee shall Inform the employee abOUt!
1. Danger of drug abuse In the workplace
2. The firms' policy of maintaining a drug~fre~ environment at all workplaces
3. Availability of drug counsellng, rehdbllrtation ,md employee assbtance progroms
4. Penalties fhat may be Imposed upon employees fo~ drug Clbuse violations
The firm shCln also requtre all employee to sign a statement, as a condlHon of employment that the employee will abide by the terms
of the drug-free worl<pla(e po/l(y and notIfy the employer of any crlmlnQI drug conviction occurring no Jafer than five (5) days after
re<:eiYih~ tlQtlce of such conviction Clnd Impose opproprlote: personnel o.c1ion against fhe employee up to Clnd IncludIng termInatIon,
FInns may olso comply with the Countis Drug Free Workplace Certification where a person Of entIty Is required to have a drug-free
wqrkplQce policy by another 19':01, stote or federal agency, or maintains such Cl policy of Its own accord and stJch polley meets the
intent of this ordinance.
4. MIAMI-DADE COUNTY DISABILITY AND NONDISCRIMINATION AFFIDAVIT
(Article 1, Section 2-8.1.5 Resolution R 182·00 Amending R-385-95 of the Miam1-Dode County Code)
Firms transacting bl1siness with Mtami~Dade County shdll ·provide an affiddvlt lndlcat!ng complkmte with all requirements of the
Amerlcons with Disabilities Ad" (A.D.A.).
I, stote that ihls firm, Is In complkmce with (:ind a~rees to. continue to comply wltn, and assure. that any subcontractorl or third party
contractor shall comr:>ly with af! applicable requIrements· of ihe laws IncludIng, but not limited to, those provlsi!;ms pertdinltl~ to
empioymet'ltt provision of programs and serv1ces, transportation, commvnlcatrons, access to facil1tle-s, renovations, and new construction.
The American wIth Disabillffes Act of 1990 (A.D.A.j, Pub. l. 101-336, 1 04 St~1f 3271 -42 U.S.C. Sections 22.5 and 611 h~dudlng
Titles 1/ If, III, IV and V.
The Rehabilitation Act of 1973, ~9 U.S.C. Section 794
The Federal TransIt Act, as amended, 49 U.s.c. Sectfon 1612
The ·Folr Housing Act as amended, 42 U.S.C. SectIon 3601-3631
I bereby gffirm that I am in compliance with the be/ow sections;
Section 2~ 10.4(4)(0) of the Code of Miomi-Dade County (Otdinance No. 82~37), whkh requires that c;:(11 properly llcensed architectural,
engineering, Ic:mdscape architectural, Clnd land surveyors have att ufflrmatlve: action plan on file with Miaml~Dade County.
Section 2~B.1.5 of th~ Code of Miami~Dctde COlJnfy. which requires thQt firms thot hClve onnucd gross: revenues in excess of five (5)
millIon dollars have em affirmatIve Clctlon pIon and proCOfement policy on file with MiomlHDade County. FIrms that hove a Board of
DIrectors that ore representative of ihe populatton m(ll<e~up of the nation mGly be exempt.
9/28/201 ,
5. MIAMI-DADE COUNTY DEBARMENT DISCLOSURE AFFIDAVIT
ISectlon 10.38 of the Miami-Dade County Code)
firms wlshlng to do buslnes!i with Miami~Dade COlJnty must certify that Us <:ontrClctors, subcontrac:tors, officers, prlndpols/ stockholders,
of' affHfotes are not debarred by the County before submitting CI bid.
I, confirm that none of this firms agents, officers, prlncfpalsj stockholders, subconfractors or their affiliates ore debo:rred by Mlami-
Dade County.
6. MIAMI-DADE COUNTY VENDOR OBLIGATION TO COUNTY AFFIDA VIT
(Section 2~8, 1 of the Miami-Dode County Code}
Firms wishing to tr<lnsact business wIth Mlami-Dade County must certify tnat aU delinquent and currently.due fees, taxes and parking
tickets ~ave been paid Clnd no individual or entity In arrears In any payment under a contrad, promissory note or other document with
the Covnty shall be allowed to recelYe any new business:
i, confirm that all delinquent ond currently due fees or faxes Indudlng, but not limited to, reo! and persontll property laxes, convention
and tourist development taxes, utIlity taxes, and Loca! Business Tax Receipt tollected in the narmol course by the Miami-Dade County
Tax Colle<:tor ClOd County Issued parking tickets: for vehicles registered In the name of the above f1rm, have been paId.
7. MIAMI-DADE COUNTY CODE OF BUSINESS ETHICS AFFIDAVIT
(Article J, Section 2-8.1 (I) and 2·11 (b)(7) of the Miami-Dode County Code !hrov!}ft (6) Clnd (9) of the Counfy Coele and Counly Ordinance No
00-T amending Sedlon 2~ ii, 1 (e) of the Counfy Code)
Firms wishing to tron$Qct busIness with Mraml-DQd~ County must certify that it hO$ adopted a Code that complies wl1h the requirements
of Sedlon 2p8.1 of the County Code. The Code of Bus1ness E:lhles $hctll opply to all business that the CQntro<;:tor does with fhe County
and ~hol!, at 0 minimum; requ1re the confrCldor to comply with all applicable governmental rul~s Clnd regulations.
I confirm that this firm has adopted a Code of business ethics which complies with the reqlJirements of Sections 2-8,1 of fhe County
Code, and thClt such code of business ethICS shall apply to all buslne$S IhCit this firm does with the County and sholl, ot a minimum,
require the contractor to -comply w.ith all appHc(.1bJe governmental rules ond regulatIons.
8. MIAMI-DADE COUNTY FAMIL Y LEA VE AFFIDA vir
IArtlcie Vof Chapter 11, of the Miami-Dade County Code)
Firms contrQcting business with Mlomi-Dade County, which have more than fIfty (SO) employees for each workIng day during each of
twenty (20) or more work weeks in the current or precedIng calendar yeor, are re-quired ~o certify that they provIde family leave to
their employees.
fIrms with less than the number of employees indicated above are exempt from this requlremenf, but must IndIcate by letter (sIgned
by em Quthorized agent) that It does not hove the m1nlmum number of employees required by the Covnty Code.
I c;onflrm thol 1f Clppilcable, this firm complies with Artrde Y of Chapter 11 of the County Code, which reqvires that firms contracting
business wIth Miami-Dade County which have more them fifty (50) employel?s for each workIng doy during eacn of twenty (20) or
more work weeks In the current or preceding col~ndar year ore required to certify that they provid.e family leave to their employees,
9. MIAMI-DADE COUNTY LIVING WAGE AFFIDAVIT
(Section 2-8.9 of the Miami-Dade County Code)
All applicable contractors entering into Q contract with the COl.Jnty shull ogree to poy the prevoHlng living wage required by this
section of the Covnty Code. .
I confirm thelt If apPUcQble, this firm complies with Section 2-8.9 of the County Code, wh1ch requires that QII appJ!cable employers
entering CI contraet with MiamI-Dada County shall pay the prevailing !lvlng wage"1'equfred by the section of the County Code.
'0. MIAMI-DADE COUNTY DOMESTIC LEA VE AND REPORTING AFFIDAVIT
(Article 8, Section 11 A-60 • 11 A-67 of the Mi"ml-Dade County Cooe)
9/26/2011
F1rms wishing fo trcmsoct business wlih Miami-Dade County must certify that It is In tomplrcmce with the Domestic leave OrdInance,
I confirm that if applicable, thIs firm complies with the Domestic Leave Ordinance. This ordfnance applies to employers that have, In
the regvlar course of blJs\mm, fifty (50) or more ~mployees workinQ In MiCfml~Dode County for each working day during the current
or preceding calendar year, .
Pago S
AFFIRMATION
I, being duly sworn, do attest under penalty of per!ury that lhe entity Is In oompllol)ce with all requirements outlined In these Mlami-Dade
county V~ndQr Affidavits.
I dlso attest that I will comply with and keep current (:tU statements sworn to 1n the above affldavits and registration oppllcal!on. I will notify the
Mlamt~Dode CountYI Vendor Services Section Imme~iately If Clny of the statements attested hereto ore no longer Yolld,
N%ry Public-
Sfafe of:
(Signafure of Affi emf)
Sfa/e
Prh\ted Name of Affiant and Title
NOTARY PUBLIC INFORMATION
SUBSCRfBED AND SWORN TO (or affirmed) before me fhis _____ day of
by _________________________ _ He or she is personally known 10 me 0
(Date)
C~unly of
20 ___ ---'--
Or hos produced iclenflfh:alion 0
Type of Idenfiflcafion Produced _______ -'-_____________ ~ ______________ _
Signafure of Notary Public:
Prinf or Stomp of Notory Public
9/28/2011
(Serial Number)
Explra/ion Date NOTary Publl( Seal
(Wilen Clpplicable)
AFFIDAVIT D-1
Applicant Name: _' ______ ~ ___________________ _
Address: __________________________________ _
Telephone Number: _________________________ _
Pursuant to Miami-Dade County Resolution No. R-630-13, the undersignild certifies, to the best
of his or her knowledge and belief, that:
1. Within the past five (5) years, neither the Agency nor its directors, partners, principals,
members or board members:
(i) have been sued by a funding source for breach of contract or failure to
perform obligations under a contract;
(ii) have been cited by a funding source for non-compliance or default under
a contract;·
(Iii) have been a defendant in a lawsuit based upon a contract w~h a funding
source.
Please list any matters which prohibit the Agency from making the certifications required and
explain-how the matters are being resolved (use separate sheet if necessary):
This Is certified by my signature:
Applicant's Signature Print Applicant's Name Date
Subscribed and sworn to (or affirmed) before me this day of --' 20_
by . He/she ;s personally Anovvn to me or has presented~, _
___________ as identification number: ______________ _
(Print or Stamp of Notary): Expiration Date: ________ _
Notary Seal;
Notary Public -State of ______ _
ATTACHMENTE
SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN TJ-IE PRESENCE OF A NOTARY PUBLIC
OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS
1. ihis sworn statement Is submitted to _________________ _
by __________ ~~~~~------~~-----------------
(Print individual's name and title)
for ______ ~~~--~~-~~---~-~------
(Print Name of entity submitting sworn statement)
whose business address is __________ ---'-_____ ---'-__ _
and if applicable its Federal Employer Identification Number (FEIN) is
If the entity has no FEIN, include the Social Security Number of the ind--;:-iv-'i"7du-a"7l---Csi:-g---:ni-ng-
this sworn statement: -
2. I understand that a "public entity crime" as defined in paragraph 287.133 (1)(g), Florida
Statutes, means a violation of any state or federal law by a person with respect to and
directly related to the transactions of business with any public entity or with an agency or
political subdivision olany other state or with the United States, including, but not limited
to, any bid or contract for goods or services to be provided to public entity or agency or
political subdivision of any other state or of the United States and involving antitrust,
fraud, theft, bribery, collusion, racketeering, conspiracy, or materialmisinterpretation.
3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133 (1)(b),
Florida statutes, means a finding of guilt or a conviction of a public entity crime, with or
without an adjudication of guilt, in any federal or state trial court of record relating to
charges brought by indictment or information after July 1, 1989, as a result of a jury
verdict, non jury trial, or entry of a plea of guilty or nolo contendere_
4. I understand that an "affiliate" as defined in paragraph 287.133(1 )(a), Florida Statutes,
means:
A.
B.
A predecessor Dr successor of a person convicted of a public entity crime; or·
An entity under the control of any natural person who is active in the
management of the entity and who has. b6en convicted of a public entity
crime
The term "affiliate" includes those officers, directors, executives, partners,
shareholders, employees, members, and agents who are active in the
management of an affiliate. The ownership by one person of shares
constituting a controlling -interest in another person, or a pooling of eqUipment
or income among persons when not for fair market value under an arm's
length agreement, shall be a prima facie case that one person controls
another person. A person who knowingly enters Into a joint venture with a
10f2
person who has been convicted of a public entity crime in Florida during the
preceding 36 months shall be considered an affiliate.
5. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes,
means any natural person or entity organized under the laws of any state or of the
United States within the legal power to enter into a binding contact and which bids or
. applies to bid on contracts for the provision of goods or services let by a public entity, or
which otherwise transacts or applies to transact business with a public entity. The term
"person" includes those officers, executives, partners, shareholders, employees,
members, and agents who are active in management of an entity.
6. Based on information and belief, the statement which I have marked below is true in
relation to the entity submitting this sworn statement. (PleaSe Indicate which statement
. applies.)
__ Neither the entity submitting this sworn statement, nor any of its officers, directors,
executives, partners, Shareholders, employees, members, or agents who are active in
the m"nagement of the entity, nor any affiliate of the entity has been charged with and
convicted of a public entity crime subsequent to July 1, 1989.
__ The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in
the management of the entity, nor any affiliate of the entity has been charged with and
convicted of a public entity crime subsequent to July 1, 1989. However, there has been
a subsequent proceeding before a Hearing Officer of the State of Florida, Division of
Administrative Hearings and the Final Order entered by the Hearing Officer detemnined
that it was not in the public interest to place the entity submitting this sworn statement on
the convicted vendor list. (attach a copy of the final order).
[ UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING
OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR
THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31
OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM
REQUIRED TO INFORM THAT PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT
IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017 FLORIDA
STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED
IN THIS FORM.
(Signature)
Sworn to and subscribed before me this _____ day of _____ '-__ --'
20 __ , Personally known ______________________ _
OR Produced Identification _________ Notary Public -State of _____ _
__ -;:=_-;:-;-:;--,.:;;--;;,.---,,--___ '-__ .My commission expires ______ _
(Type of Identification)
(printed typed or stamped commissioned name of notary public)
20/2
Contracts and Grants Unit starn
FY 2014 ·15
MIAMt·OADE COUNTY
OFFICE OF MANAGEMENT AND BUDGET, '
GRANTS COOROINA nON .
COST-BASED CONTRACT·', ' .
ATIACHMENT F
Page 1 012
Fiscal Unit Stamp
FOR !WA PURPOSES1
. MONTHLY SUMMARY OF EXPENDITUREs'R~POR'i " ...
A~e~c: .Na.~~::-: :.," ;"", .< ••
ABC Agency Inc. Allocation Amount: $100,000
A~~n~~ 'Addiea6~: ~ .. : 123 Flagler St. ContracfNumber: 15-ABCD-CB-A
:: , .':., . ;-, Miami, FL 33130
~~'~it"t()' Aijdr~~~( .,:;, P.O. Box 123456 Agreement Period: 10/1/2014 -9/30/2015
Miami, FL 33130
contact Person! John Doe Ordinance Nurnber; 14-125,14-127,14-132 relephone~. 305-555-5555
Program Name;:, ... Senior Meals Date: December 16,2014
Prinl Month and Year Below:
Actt~al oparaUlig ~xpenges covering tha, Month of: October 2014 are outlined In Column II below:
Approved Budget MOl1thly Expenses Amount
To avoid delays in payment, provide complete back-up documentation for aU exp~nses listed in Column n
and provide approprIate authorization on the signature page (Page 2, over)
Revised 10/112014
Approved Budget
Amount
CASH ADVANCE APPLIED:
Do not fill out Ihis portion.
AMOUNT TO PAY:
AUTHORIZATION
Monthly ~xpenses
.' .... ' ........
Pags 2 of2
{ het'eby cel1ity Ihal this {.'Xpense reJXIrt submitted oy the llIlde1'5igncd ¢Ol1stltut!;!S approved budgut tlxptlnse$ dudllJl, the perIod listed IIbov~, lind that no expenses for which
reimbursement is re{(\\eSled b[!s been or will b() reimbursed by any other funding SQutces.
Exe\!utive Director / Agency nesigll\~e Print Name I!:~ec\ltivl! Oir~t(lt·' Agcllc), Designec Signllll1r'e
December 16, 2014
PriutTitle lltlll!
County/Department Use Only
C,Q,NOTEl
C.O.'APPROVEO av;'
DATE:
INVOICE f#:
FISCAL. PREPARED BY;
VENeOR #:
DATE:
AMOUNT TO PAY;
SUPPORTING DOCUMENTATION FOR THIS PAYMENT ON FILE WITH DEPARTMENT
Revised 1011/2.014
\".::: ..
""J
.;~'.
Page 1012 OGe 025 (rev_ 10/19/09)
Page2of2 OGe 025 (rev. 10119/09)
Contracts and Grants Unit Stamp
FY 2014 ·15
'" ." ", 1 '\ :,.
Revised 10/112014
Approved Budgel
Amount
(Please go to Page 2, over)
Fiscal Unit Stamp
(FOR IWA PURPOSES)
Actual expa:ns&s from
Oct, 1, 2014 through
3(),2015
ATIACHMENT H
101112014·913012015
14·125,14·127,14·132
December 16, 2014
Approved Budget
Amount
TOTALS:
AUTHORIZATION
Actual expenses from
Oct. 1.2014 through
Sep. 30, 2015
Closeout I Fintll Amount·
OMB Use Only
(Do not write In this column)
I hereby ccrtify tbat tltls 6XjlCnSIll'tlporf submitted by the undersigned cOllstitlltes IlPP,'()ved budget expenses during fhe period listed nb!we, lind Ibn! no expenses. for which
reimbul'llcment is l'eqllcsllld hns been 01' willlle rcimhUl'slld by utile.' funding Sfilll'ces.
EXf!cutiVtl Ol,'oetol" Atlency Designee Pl'int Nllme E:xccuti"e DiI'ectol" Ageney Deslgneo Slgl1afm'\1
12116(2014
PrlntTitlo
me 6
County/Department U.f;6 Only
0,0. NOTE:
C,D, APPROVED BY:
OAT.,
INyoicE#:
FISCA,L PREP~ED BY:
VE.NOOR'#:
OAT~:
AMOUNT TO PAY:
FISCAL APPROVEO BY.
DATE:
SUPPORTING DOCUMENTATION FOR THIS PAYMENT ON FILE WITH DEPARTMENT
Revised 10/1/2014
ATTACHMENT I
PROVIDER'S DISCLOSURE OF SUBCONTRACTORS AND SUPPLIERS
(Ordinance 97 -104)
Name of Organization: ________ ~ __ Address: ____________ __
REQUIRED LISTING OF SUBCONTRACTORS ON COUNTY CONTRACT
In compliance with Miami-Dade County Ordinance 97-104, the Community Based Organization
must submit the list of first their subcontractors or sub-consultants who will perform any part of
the Scope of Services Work, if this Agreement is for $100,000 or more.
The Community Based Organization must complete this information. If the Community Based
Organization will not utilize subcontractors, then the Community Based Organization must
state "No subcontractors will be used"; do not state "N/A".
NAME OF SUBCONTRACTOR OR SUB-CONSULTANT ADDRESS CITY AND STATE
REQUIRED LIST OF SUPPLIERS ON COUNTY CONTRACT
In compliance with Miami-Dade County Ordinance 97-104, the Community Based Organization
must submit a list of suppliers who will supply materials for the Scope of Services to the
Community Based Organization, if this Contract Agreement is $100,000 or more.
The Community Based Organization must fill out this information. If the Community Based
Organization will not use suppliers, the Community Based Organization must state "No
suppliers will be used", do not state "N/A".
NAME OF SUPPLIER ADDRESS CITY AND STATE
I hereby certify that the foregoing information is true, Gorrect and complete:
Signature of Authorized Repres&ntative:
Title: _____________ _ Dale: ____ -'-___ _
Firm Name: ____________ _ Fed. ID No,,--. ______ _
Address: City/ State/Zip: ________ _
Telephone: ..,(_-.L) ______ Fax: >--( ~'-___ ~ E-mail: ______ _
Page I of I
(USE SERVICE PROVIDER'S LETIERHEAD)
ATTACHMENT J
AUTHORIZED SIGNATURE FORM
DATE:
This form certifies the names, titles and signatures of individuals authorized by the Provider to sign
contracts, checks, budget revisions, payment requests, and other requests that may be requested by the
Office of Management and Budget--Grants Coordination (OMS-GC) for disbursement of funds.
Attached hereto and incorporated herein is a certified copy of a duly authorized and executed resolution
passed by the Provider's Board that provides for this authorization. These Signature authorizations are
retained by the OMB-GC for auditing purposes. Should the Provider desire to change the information on
this docum~nt, a certified and authorized and executed Resolution describing the desired changes
should be submitted to the OMB-GC.
NAME (please type) TITLE (please tvpe) SIGNATURE
I. Prime Contracts and Subcontracts
II.
III. Budget Reyision Requests
IV: Payment Requests