Res. No. 143-99-10767RESOLUTION NO.143-99-10767
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA,RELATING TO CONTRACTS,
AUTHORIZING THE EXTENSION OF OPEN
PURCHASE ORDER CONTRACT WITH TROPICAL
FALLS LANDSCAPING,INC.,IN AN AMOUNT NOT
TO EXCEED $20,000.00,AND CHARGING THE
DISBURSEMENT TO ACCOUNT NO.001-000-219-
2530,ENTITLED "ESCROW ACCOUNT -SHOPS AT
SUNSET PLACE".
WFIEREAS,theCity of SouthMiami previously awarded an "open purchase order"
contract to Tropical Falls Landscaping,Inc.,through Resolution No.76-99-10700 based upon a
competitive bid process,and;
WHEREAS,this landscaping firmhas supplied the City with tree species of superior
quality,and;
WHEREAS,additional street treesare needed in order to complete the citywide
landscaping plan.
NOW,THEREFORE,BEIT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1.TheCity Manager ishereby authorized to extend the existing contract
withTropicalFallsLandscaping,Inc.,foranadditional$20,000.00forthenextphaseinthe
citywide landscaping plan.
Section 2.This resolution shall become effective immediately upon approval.
PASSED AND ADOPTED this 28th day of June 1999.
APPROVED:
MAYO
COMMISSION VOTE:4-0
READ AND-A5PROVED AS TO FORM:Mayor Robaina:Yea
vice Mayor Oliveros:Yea
/***^~J J Commissioner Feliu:Out of town
/<o fez^//^^Commissioner Bethel:Yea
^CITY ATTORNEY Commissioner Russell:Yea
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
T O:Mayor and Commission DATE:June 28,1999
FROM:Charles D.Scurr {^SUBJECT:Agenda Item #_J_
CityManager y/)Extension of Open Purchase Order to
Cr Tropical Falls Landscaping Inc.
REQUEST
The attached resolution seeks the approval to extend an existing open PO for Tropical Falls
Landscaping Inc.to purchase an additional 100 Oak Trees.This vendor was chosen as one of
several landscape firms based on a competitive bid process conducted in May.
BACKGROUND &ANALYSIS
In order to start the implementation of the landscaping component of the 1997 Snapper Creek
Charette,a tree planting plan was developed this spring.Subsequently,competitive bids for a
number of shade and flowering tree species were sought.The vendor that won for the live oak
specie,Tropical Falls Landscaping Inc.,was able to secure a supplier who has grown an
unusually high quality batch ofoak trees.These 12-foot specimen have a "Florida A-l"quality
rating,and are purchased and installed by demanding companies like Disney World.
The planting of 54 of these impressive trees in the Snapper Creek area last week was met with an
extremely positive response from the community.These particular batch oftrees will likely not
be available by the end of the summer due to the high demand from places as far away as the
Carolinas.Furthermore,the unit price of $200 (including installation)will probably not be
available again for oak trees of this quality.In order to take advantage of the availability and
price of these trees,it is recommended that a portion of the funds paid by the Shops at Sunset
Place for additional landscaping be used as the source of funding to purchase and plant
additional 100 treesatatotalcostof $20,000.
The trees will be planted in accordance with a citywide landscaping plan that will focus on the
perimeter and/or entrance features.While this plan is not yet fully developed,it is important that
the trees are reserved nowfor planting in two to three weeks.
Typically,tree planting are conducted during the spring and early summer period or in the fall.
However,with proper pre-planting root pruning and consistent watering during the first months
after planting,field-grown trees can "establish"properly even when planted in mid-summer.
These new trees will be planted throughout the City.
Funding for this expenditure will come from account no.001-0002192530 "Escrow Account-
Shops at Sunset Place ".The remaining balance in the account will be $13,900.00.
CONCLUSION
The high quality and low price of the live oak trees presently available from this vendor presents
an opportunity that should not be passed up.The City's goal to increase tree canopy citywide
can be substantially advanced through this purchase.
Approval is recommended.
Attachments
ZQ "d
RESOLUTION NO.7K.Q9-1Q700
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA.AUTHORIZING THE CITY
MANAGER TO ISSUE OPEN PURCHASE ORDBRS TO BOTANICS
WHOLESALE INC.,PLASENCIANURSERIES.SYLVAN NURSERY
FARMS LLC.TROPICAL FALLS LANDSCAPING AND
MAINTENANCE INC.,AND TROPICAL TREE WORKS FOR
FURNISHING AND PLANTING VARIOUS SPECIES OP TREES FOR A
TOTAL AMOUNT OF$14,000.00TOBE CHARGED TO ACCOUNT
NUMBER 1-0000-245.10-00,"PRIOR YEAR'S ENCUMBRANCE".
WHEREAS,as part ofits centralized purchasing procedures,theCity Administration
has implemented an open purchase order system to facilitate acquisition of goods and or services,
and:
WHEREAS,plant nurseries that consistently offer competitive pricing along witha
high quality product have been identified for issuance*of open purchase orders for tree planting
projectsduringthe 1998*99 fiscal year.
NOW THEREFORE,beit RESOLVED bythe MAYOR ANDCITYCOMMISSION
of the CITY OF SOUTH MIAMI,FLORIDA that
Section1.The CityManagerisherebyauthorizedtoissueopenpurchaseorderstotaling
$14,000 fromCity funding andan unspecified amount tobe paid by residents participating inthe
Gift TreeProgramduringthe1998-1999fiscalyearto:
Vendor.
Approx.
no.of trees
available Acct.Number
Gift TreeProgram
Participants*
Botanies Wholesale Inc.90
Plasencia Nursery 30
Sylvan NurseryFarmsLLC300
Tropical FallsLandscapingInc.100
TropicalTreeWorksInc.10
1-0000-245.10-00
1.0000-245.10-00
1-0000-245.10-00
1-0000-245.10-00
1-0000-245.10-00
as requested
as requested
as requested
as requested
as requested
*Paymentwillbemade directly tothe vendor bythe resident purchasing the tree(s).
Section 2.This resolutionshallbe effective immediately upon approval.
PASSEDAND ADOPTED this 13*dayofApril 1999.
ATTEST.
j&WuZGL
CITY CLERK
READ ANDAPPROVED AS TO FORM.
/£>-<£<=.//*A~~
-'CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Robaina:
Vice Mayor Oliveros:
Commissioner Feliu:
Commissioner Bethel:
Commissioner Russell
5-0
Yea
Yea
Yea
Yea
Yea
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