Res. No. 093-99-10717RESOLUTION NO.93-99-10717
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI,FLORIDA,RELATING TO FUNDING FOR THE CHAMBER OF
COMMERCE COMMUNITY DEVELOPMENT COUNCIL,AUTHORIZING
DISBURSEMENT OF $2,500 AND CHARGING THIS TO ACCOUNT NO.2100-519-
8310,"SEED MONEY."
WHEREAS,the Mayor and Commission recognize the overall community benefit to promoting
the City of South Miami;and
WHEREAS,itis important for the Cityto partner with the Chamber of Commerce in support of
efforts to create a positive image of the City and to promote South Miami as the unique and beautiful
City that itis;and,
WHEREAS,the Cityof South Miami has worked in conjunction with the Chamber of
Commerce Development Council in developing their promotion campaign,and the development and
distribution ofa brochure highlighting the City;and
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA:
Section 1.That theCity Manager is authorized to disburse the sum of $2,500 to
the Chamber of Commerce Community Development Council from Account No.2100-
519-8310,"Seed Money."
Section 2.This resolution shall take effect immediately upon approval.
May
PASSED AND ADOPTED this 4tbay of,1999.
CITYCLERK //MAYOR
READ AND APPROVED AS TO FORM:COMMISSION VOTE:5-0
Mayor Robaina:Yea
Yea
Commissioner Feliu:Yea
uiYAMUKNtY Commissioner Bethel:Yea
Commissioner Russell:Yea
S^^j /*/*j /Mayor Robaina:^l^/(z?k^z^///?/L<-Vice Mayor Oliveros:
/Cnmrni <;<;i nnpr Feliu:
CITY OF SOUTH MIAMI
To:Mayor and Commission
From:Charles Scurr
CityManagerVfLb"U^
Date:January5,1998
Agenda Item #/I
Grant Request -ChamberSouth
Community Development Council
"South Miami -Home Again"
Brochure
REQUEST
Funding in the amount of$2,500.00 is requested for the Chamber South Community
Development Council "South Miami -Home Again"project from Account 2100-519-
8310 "Seed Money".The balance in the account is $12,000.00.
BACKGROUND AND ANALYSIS
The City of South Miami currently has no collateral or informational brochures or
materials promoting theCityandtheSouth Miami area.
Collateral materials are essential components of building awareness of South Miami as
well as promoting our City as awonderful place to live,work,shop and recreate.Quality
information is vital to the City's economic development,tourism,business development
and merchant promotion efforts.
The Home Again project is acollaborative effort ofthe Chamber South Community
Development Council,South Miami Hospital,First National Bank of South Miami,the
Red Sunset Merchants Association and the Shops at Sunset Place.Under the leadership
ofCDC Chair John Edward Smith this pro bono volunteer group has developed an
outstanding brochure,adraft of which isattached.
The details on the brochure and project are attached.The production budget of
$12,500.00 will enable the printing of300,000 high quality four color pieces which will
be widely distributed in the community and to groups such as Chamber South,the
Greater Miami Chamber of Commerce,the Greater Miami Convention and Visitors
Bureau and the Beacon Council.
Design services for the project were contributed by Chamber South.South Miami
Hospital contributed photographic services.Cash contributions,in the amount of
$2,500.00 each,have been made by South Miami Hospital.First National Bank of South
Miami,The Shops at Sunset Place and the Red Sunset Merchants Association The
City's "fair share"contribution is also $2,500.00,which represents 20%of the cost of the
project.Accounting and project management for the project will be administered bv
Chamber South.
RECOMMENDATION
The Grants Advisory Board considered this request at their April 26th Meeting The item
was tabled and a quorum was lost before a final vote was taken.The item is,therefore
forwarded to the Commission without Grants Advisory Board recommendation.
Approval is recommended bythe Administration.
Attachments
A)
January 22,1999
<Name>
<Tiue>.'",•'..
<Business>
<Address>
South Miami,FL 33143
re:Image Brochure for South Miami
Dear <Salutation>,X •*
CHAMBER
.-wS^-1*.
,*i;
t.j^JI^y?-?*^--rv*^-..^jEff1 Mla™*Offici
—«••.*,.-vT-'i'aj^§uirn!?st80*Strec"
•%&£&£rfSfeS^^S^fe-'^B^"'.*'-£"
••'.^-rf^^^S^^*'K./?F ^*-^^fcni,Horidi.3314:
Volunteers from the South Miami Commurury"Development "^
working on the.production of an image brochure and we are'now at a point*to
secure the funding commitments for trie project.,.*&&-*:;•%*•**-••.•.**7*jv*
South Miami "Home Again*is the working "title of the broc^e,a slogan winch'was^'**%^¥ax-505/666Q™
first unveiled bythe Council for the City^s 7Qth Birthday Party '-W •i§S&£*f '""***'
The brochurewill be four-color printed onV,r/2 i 14 papir stoc^nd folded to fit a •••=.™
#10 (standard business)envelope.It is deseed both to be mailed and aFa rack '%'%*»gr
•52^?'-.^^P™1^of ^e brochure will be 300,000 pieced to.be s^tV bide $&?.distributed widely rn thecommunityandto various agencies,e.g 'Greater.Miami '%^t-:-Vi.—^......__•",—•J —«._«#vsu.AWMt>ogcuwco,e.g.,vuciuer.MiamiVisitors&Convention Bureau,Chamberjs ofCommerce,etc.'>f:••.Jg^1 :i
bur production budget is $12,500.This mcludes^d6si^!^Tjy.writing,production;;
printing and distribution.Chamber SOUTH is contributing "the"design:services-
South Miami Hospital,in;addition to the commitment for funding ofthe proTect^s
also contributing photographic services.
"*-.*•.'•',;•'."•••':•.'-.•:•'••••'•".:•"'.•''•••••As referenced onthe attached promotional announcement ofthe piece,the
participating sponsor price is $2500.We would welcome your participation asa
sponsor ofthis brochure.Logos of entities providing the funding will be included
on the back panel.•*.•'.-.«••;.,—..>,
•-<~•'••'•'•'•'".'••"-•'•••--:-."•'."•'h -..•'x^--..'*.•'•"..'[''•'•'•.
Your check should be made payable to Chamber SOUTH,who wiU be managmg'the
-process of payment of bills,etc.Hease reference South Miami k^u^on.ybut
check.All funds will bekeptinarestricted account.C ',..:.\'....•-_;.-^OT^ife'
Should you have any questions,rilease do hot hesitate contacting me'diretiiy'?^
305.665.2838.'..:-"*..;..•'•...-,.•-:te»^^J
'heme 305/238.7192
daH Office
Perrine Avenue
305.665.2838.
Cordially yours,'8206 Mills Drive
'Miami,Florida*33183
John Edward Smith
Chairman
South Miami Community DevelopmentCouncil
Phone 305/275.0091
•Eax 305/275.0019
...south miami
«**#&identity
Image Piece Status Report -August28th
On July 28,a meeting was held at City Hall to act on the ideas whirh h=»Hbeensolicitedanddiscussed,to review specific content distribuHon^H
Kot£p=f,f (,°haHeS Sc^rr'John Edward Smitn'Christine Thompson-sssssss;a*:*:as,sxsr-msS%not
^nX^vS^^meetin9 W3S dJStribUted'and ™«P'—ques-
SSbSS;?8 8V2 X"f°,ded t0 fjt 9#1°enve,ope and used *>r a
Content:Those in attendance ranked the following list to ascertain th*relative importance for inclusion in the piece.ascertain theWhat^reas which would be included in afamiliarization piece....
_shopping areas:_Sunset Drive area Bird Road Other
medical facilities ——ucner
transit
—services (professional,banking,etc.)
—services (personal)
schools
—lodging/accommodations
—Shops at Sunset Place
government
schools
other ^^^
Added to this list were other r;ems as recreation and cultural activities;dining;history.
The relative ranking exercise resulted in the following priorities-1st groupmg:shopping,Shops at Sunset Place;dSo^rS?«al2ndgrouping:lodging/accommodations;recreation/cultural SKL;his-
Creative Design:Chamber South is contributing the design services.
Woomfn?^;rhf°k °f ^entS'places'etc"are t0 be submitted to PaulgrapwcservfcesamberS°Uth Miami Hospital would als°P™"**photo-
Quantity:Afigure of 500,000 was floated.Anticipated costs for such arunwerethoughttobe$35-40,000,however no finm figures were avaV
fSS£l?L\lTUS °Pti°nS W0U,d be c°ns'dered,including requesting
Themes:The concept of "South Miami -Home Again"would be usedOthercopyreferenceswouldbe"Town Center"and the Sps of South
Other matters:
The piece should be ethnically sensitive,incorporate perhaos a "welcome"Si^not translating^pie^ealyTn'Xto
In the month since the meeting,the following has been undertaken:
mrtte?meTw^h?^.Wrc,er-,°?August "'some memb^of the com-S !LW,'h Leslie Sternlieb to discuss the project with her Partid-
ESSdSmthSg'Tvmom ^AvWy'Mark Hebe«<^^hUohncomfortimIhhfVr?°man-The outcome of the meeting is a goodnh-,u «th her flual'ncaoons and skills asa writer and Dhotoara-s'ecured LdefrHU'd ?$5.°°-We would Proceed after phS?imagedsecured,and funding for the project identified.
waldreS!ve,dSfor?n;a.,0The Prod_UCti0n SP*<*were finalized and a quotei^Se^*>,000;and iVooO:
Photos.The only photos submitted thus far are of the 2/98 art show.
\
April 1,1999
TO:Charles D.Scurr,Manager
City of South Miami
FROM:John Edward Smith,Chrm.
RE:Image Brochure Funding
south miami community
DEVELOPMENT COUNCIL
Chas.,several months ago a commitment was given by yourself for the City's
participation to fund the proposed brochure to the tune of $2500.A formal
request for funds dated January 22nd had been submitted to your office.
The funding from the City is needed at this time.The project is nearine
completion:it is anticipated that the brochure be scheduled for print production
m 30 -45 days.As the committee has no revenue sources,if all our sponsor
funding is not secured,the printing of the piece would be delayed,as I cannot
create an indebtedness (either personally or request Chamber South to do so).
Other sponsors have met their commitments and funded the project First
National Bank of South Miami;South Miami Hospital;The Shops at Sunset Place
and Chamber South.
In order for us to meet our production deadlines,would vou please expedite the
payment of these funds,and request funding at the next City Commission
meeting.Thank you.
cc:Mayor Julio Robaina
AJoint activity of the City of South Miami &Chamber SOUTH
Chamber Address:6410 S.W.80th Street.South Miami.FL 33143