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Res. No. 089-99-10713RESOLUTION NO. 89-99-10713 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO FUNDING FOR THE RED SUNSET MERCHANTS ASSOCIATION PROJECTS, AUTHORIZING DISBURSEMENT OF $29,700 AND CHARGING $10,200 TO ACCOUNT NO. 1100 - 511 -9910 "SPECIAL EVENTS CONTRIBUTION," TRANSFERRING $10,000 FROM ACCOUNT 001 - 0000 - 223 -4900 "CONTRIBUTION FROM SHOPS AT SUNSET PLACE" TO ACCOUNT NO. 2100 - 519 -8310, "SEED MONEY AND CHARGING $19,500 TO ACCOUNT 2100 - 519 -8310 "SEED MONEY" WHEREAS, The Mayor and Commission recognize the benefit to the community made by cultural events sponsored by the Red Sunset Merchants Association, and the importance of supporting our downtown merchants with their efforts to promote our city and their businesses; and, WHEREAS, it is important for the City to be actively involved in the activities of the Red Sunset Merchants Association; and, WHEREAS, the City of South Miami Grants Advisory Board has considered the request for funding, and has recommended granting the Red Sunset Merchants Association $4,200 in support of their 1999 Art Festival, $3,000 in support of the 1998 Safe Streets Halloween event, and $3,000 in support of the 1998 Holiday Decorations provided by this group for the downtown area; and WHEREAS, the City of South Miami Grants Advisory Board has also considered the request for funding in support of advertising and promotion efforts for the downtown merchants, and has recommended funding $7,000, which represents 50% of a retainer fee for a period covering June 1 through December 31, 1999 for services of an advertising /public relations firm, and $12,500 for production and distribution of a map /brochure designed to guide visitors to businesses in our downtown area. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That the City Manager is authorized to disburse the sum of $10,200 to the Red Sunset Merchants Association from Account No. 1100- 511 -9910, "Special Events Contribution." E Section 2. The City Manager is authorized to transfer the sum of $10,000 is from Account 001- 0000 - 223 -4900 "Contribution from Shops at Sunset Place" to Account 2100 -519 -8310 "Seed Money:. Section 3. That the City Manager is authorized to disburse the sum of $19,500 to the Red Sunset Merchants Association from Account No. 2100- 519 -8310, "Seed Money." Section 4. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this'4th day of may, 1999. ATTE CITY R READ AND APPROVED AS TO FORM CITY ATTORNEY MAYOR SCOMMISSION VOTE: Mayor Robaina: Vice Mayor Oliveros: Commissioner Feliu: Commissioner Bethel: Commissioner Russell: 5 -0 Yea Yea Yea Yea Yea CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: Mayor and Commission Date: April 29, 1999 Q Agenda Item # ! p From: Charles Scurr Subject: Comm. Mtg. 5/4/99 City Manager �V fe'44 Grant Request REQUEST The attached resolution requests approval for disbursement of funds to the Red Sunset Merchants Association for several projects: EVENT AMOUNT FUND 1998 Safe Streets Halloween $3,000 Special Event 1998 Holiday Decorations $3,000 Special Event 1999 Art Festival $4,200 Special Event Retainer fee for Advertising /PR Firm $7,000 Seed Money Downtown Merchant Map /Brochure $12,500 Seed Money The Grants Advisory Board recommended approval of these requests at their April 26'" Meeting. BACKGROUND AND ANALYSIS SPECIAL EVENTS FUND The Safe Streets Halloween event, the Art Festival and the Holiday Decorations are all traditional events that have been supported by the City in past years. All three of these events /activities have already taken place. The Red Sunset Merchants, for a number of reasons, decided to hold on the funding requests and submit them as a package. The 1998/99 events were all very successful. The Art Festival in particular was an all time success with record attendance. The funding requested for the three events totals $10,200. The balance in the Special Events Account, after funding of the Miami /Bahamas Goombay Battle of the Junkanoos, is $19,300. This would leave a balance of $9,100 after funding these events. SEED MONEY The Red Sunset Merchants Association is striving, with the support of the City, to develop a complete marketing and public relations program. The Merchants have come forward at this time and requested City assistance for funding of two major elements of the program: 1) The retainer for a marketing and public relations firm; and 2) A Downtown Merchant Map. 1. Marketing & Public Relations Firm — The Merchants interviewed a number of firms to develop a complete marketing and public relations program. They selected the firm of Ronald Jakubisin and Associates. The firm has done some preliminary pro bono work for the Merchants and have quoted a retainer of $2,000 /month. A copy of the basic proposal is attached. The Merchants have requested that the City fund '/z of the retainer and the merchants would fund the other 1/2. It is proposed that the firm be retained beginning June 1" for a period of seven months, which would take the contract thru the holiday season and the end of calendar year 1999. The total cost for the seven months would be $14,000 with the City share at $7,000. 2. Downtown Merchant Map — The first major project the Merchants would like to undertake is a map of the downtown area highlighting the merchants. This is felt to be a very important marketing and public awareness tool. Several hundred thousand copies would be printed and widely distributed. The preliminary cost for the project is $25,000 and the Merchants have requested that the City fund % of the cost at $12,500. The remainder of the cost will be funded by the Merchants. It should be noted there are other Merchant projects under development and that there may be future requests for funding. One of the major efforts the merchants will be developing is a media advertising campaign. It is our understanding that this program will be funded by the merchants through merchant contributions. We do anticipate funding requests for other special events. The Grants Advisory Board recommended funding in the amount of $19,500 for these two projects from the Seed Money Fund. The balance in that fund, after funding of the South Miami Community Development Council "South Miami — Home Again" brochure in the amount of $2,500, is $9,500. It is recommended that the balance of $10,000 be funded from Account 001 - 0000 - 223 -4900; Contribution from Shops at Sunset Placa. RECOMMENDATION Approval is recommended. E RSMA Budget October 1998 thru September 1999 Income ( Festival) 1992 1995 1997 -1998 Artist's Fees $ 31,375.00 S 31,375.00 S 38,990.00 Food Booth's Fees $ 9,960.00 S 11,561.00 S 9,360.00 Poster and T -Shirt Sales $ 3,455.40 S 3,393.00 S 4,552.00 Sponsor Income $ 1,700.00 S 6,000.00 S $ 40,500.00 Miscellaneous $ 1,451.00 S 585.00 S 3.140.00 In - Kind Contributions $ 6,000.00 Sub -Total $ 47,941.40 Income ( Other ) $ 6.000.00 Membership Dues (Merchants) $ 4,000.00 Public Relations Dues (Merchants) $ 102,542.00 Sub -Total $ 4,000.00 Total Income $ 51,941.40 General Expenses Rent ( Office and Warehouse ) Advertising & Public Relations Utilities Web -Page Misc. ( Office, Stationary, etc. ) Sub -Total Expenses ( Festival ) Advertising and Public Relations Entertainment & Stage Banners and Signs Judges Fees Plaques and Ribbons Artist's Awards Posters T -Shirts Insurance Application Fees Labor - Clean Up Public Works Police Dept. Barricades Port-o -Lets Radio Rentals Tent Rentals, etc. Artist's Coordinator / Assistant Food, etc. Children's Area Misc. ( Printing and Stationary ) Security / Paid Volunteers Sale Tax Liability Sub -Total Expenses ( Other Projects ) Christmas Decorations '98 Holiday Kick -Off and Caroling '98 Safe Streets Halloween '98 Brochure / Map Web -Page - Additions April - Mad Hatter's Tea Party June - Summer Blues Jazz Festival August - Mini Mardi Gras Sub -Total Total Expenses Total Requested $ 2,500.00 $ 4,000.00 $ 500.00 $ 1,250.00 $ 8,250.00 S 46,914.00 $ 96,542.00 1998 -1999 $ 36,000.00 S 9,000.00 S 4,000.00 $ 32,000.00 $ 8,000.00 S 89,000.00 $ 4,000.00 $ 6,000.00 $ $ 4,000.00 $ 4,000.00 $ 6.000.00 $ 2,800.00 $ 4,000.00 $ 50,914.00 $ 102,542.00 3,000.00 $ 93,000.00 $ 2,500.00 $ 3,000.00 $ $ 3,500.00 S 6,000.00 S 10,000.00 $ 150.00 $ 36,000.00 $ 600.00 $ 750.00 400.00 $ 800.00 $ 70.00 $ 396.00 $ S 2,000.00 $ 1,250.00 $ 1,600.00 $ 1,350.00 $ 1.500.00 $ 10,350.00 $ 15,746.00 $ 43,800.00 Requested $ 36,000.00 $ 8,035.00 S 12,302.00 $ 29,056.00 $ 15,000.00 $ 4,200.00 $ 2,800.00 $ 1,825.00 $ 450.00 $ 3,000.00 $ 750.00 $ 595.00 $ 10,400.00 $ 2,500.00 $ 150.00 $ 100.00 $ 600.00 $ 400.00 $ 70.00 $ 70.00 $ 500.00 $ 350.00 $ 1,350.00 $ 1,250.00 $ 2,250.00 $ 2,500.00 $ 3,225.00 $ 3,450.00 $ 11,600.00 $ 4,000.00 $ 2,520.00 $ 4,500.00 $ 4,000.00 $ 500.00 $ 500.00 $ 790.00 $ 750.00 $ 635.00 $ 650.00 $ 400.00 $ 500.00 $ 2.900.00 $ 2,500.00 $ 449.00 $ 1,362.00 $ 6,260.00 3 3,500.00 $ 65.00 $ 75.00 $ 625.00 $ 815.00 $ 1,070.00 $ 1,000.00 $ 220.00 $ 500.00 $ 165.00 $ 500.00 $ 215.00 $ 745.00 $ 2.650.00 $ 2,500.00 $ 4,170.00 $ 3,795.00 $ 5,300.00 $ 2,500.00 $ 276.00 $ 186.00 $ 132.00 $ 500.00 $ 2,160.00 $ 2,500.00 $ 1,000.00 $ 1,000.00 $ 7,000.00 S 4,000.00 $ 10,000.00 $ 3,000.00 $ 26,355.00 S 28,495.00 S 88,883.00 $ 66,225.00 $ 3,000.00 S 3,000.00 S 3,000.00 $ 3.000.00 $ 500.00 S 1,500.00 S 2.000.00 S 3,000.00 S 3,000.00 $ 25,000.00 $ 25,000.00 $ 5,000.00 $ 2,500.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 500.00 S 1,500.00 S 2.000.00 S 69.000.00 $ 35,105.00 $ 40,345.00 $ 106,629.00 $ 179,025.00 $ 106,700.00 BOARD OF DIRECTORS Craig Adler Johnathan Oaks Roberta Dickenson Second Vice President Little Feet, Inc. 5854 S. Dixie Hwy Salon One 7216 Red Road 7211 SW 58'" Ave 6256 S. Dixie Hwy. S. Miami, FI 33143 S. Miami, Fl 33143 PH: 305 /666 -9655 FX: 305/662 -2433 PH: 305/663-0143 Herbert Margolis 5832 Sunset Drive FX: SAME Susan Redding 5640 Sunset Drive PH: 305/ 667 -8941 FX: N/A Equitable Life Lucianna Barreto 7930 SW 58' Court Corresponding Secretary S. Miami, Fl 33143 18955 Biscayne Blvd Four Points Hotel PH: 305/ 661 -7316 FX: 305/ 667 -2499 5959 S.W. 71" Street S. Miami, Fl 33143 S. Miami, Fl 33143 Curtiss Sibley PH: 305 /667 -6664 FX: 3051667 -5424 President First National Bank of South Miami Ed Beiner 5750 Sunset Drive Mr. I's Optical S. Miami, Fl 33143 5817 Sunset Drive PH: 305/ 662 -5453 FX: 305/ 662 -5450 S. Miami, Fl 33143 PH: 305/661 -1205 FX: 305/284 -0591 David Silver First Vice President Ed Boas Cavanaugh's Lane's Clothing Store 5744 Sunset Drive 5700 Sunset Drive S. Miami. FI 33143 S. Miami. Fl 33143 PH: 305/665 -6187 FX: 305/667 -9101 PH:305 /667 -3101 FX: 305/6694790 Gaston Martinez Treasurer Chilango's Restaurant (Galu Inc.) 5859 SW 73'" Street S. Miami, FI 33143 PH: 305/ 663 -9333 FX. 305/ 668 -9222 Sally Miller Your Father's Moustache 7232 SW 73i° Street S. Miami, Fl 33143 PH: 305 /665 -9996 FX: 305/665 -5413 Lydia White Roberta Dickenson Robert's Western Wear Recording Secretary 5854 S. Dixie Hwy The Hanging Basket S. Miami, Fl 33143 7211 SW 58'" Ave PH: 305/666 -6647 FX: 305/666 -0554 S. Miami, Fl. 33143 PH: 305/ 665 -4151 FX. 305/ 668 -3309 Karen Dorfman Lightorama Herbert Margolis 5832 Sunset Drive Sunset Stores S. Miami, Fl 33143 5640 Sunset Drive PH: 305/ 667 -8941 FX: N/A S. Miami, FI 33143 PH: 305/ 667 -7577 FX: 305/ 663 -8974 Kim Rosenberg Koo Koo Roo Patricia Ritter 18955 Biscayne Blvd Elelments of Design Aventura, Fl 33180 5802 Sunset Drive PH: 305/466 -9001 FX:305/466 -9006 S. Miami, Fl 33143 P14: 305/ 666 -5639 FX: 305/ 666 -2843 Gaston Martinez Treasurer Chilango's Restaurant (Galu Inc.) 5859 SW 73'" Street S. Miami, FI 33143 PH: 305/ 663 -9333 FX. 305/ 668 -9222 Sally Miller Your Father's Moustache 7232 SW 73i° Street S. Miami, Fl 33143 PH: 305 /665 -9996 FX: 305/665 -5413 Supportive Documentation ( For Events ) Ronald jakubisin & Associates TO: South Miami Merchants Association & City Of South Miami FR: Ron Jakubisin & Brian Lazar RE: Advertising /Marketing Services Proposal April 26, 1999 Here is our proposal for your consideration. I've put the elements of what we have already discussed in a list format so that there is a clear understanding of duties and expectations. Overview South Miami is an original. And our agency will assist in bringing that message to the world. While the area offers a unique shopping and dining experience, we feel that the best way to promote retail traffic in the area is to also emphasize South Miami as a dedicated destination. Because the fact is, South Miami is also a great place to live and work in. Our overall goal will be to position South Miami as a "Contemporary Village ". Recently a story appeared on The Wall Street Journal Report regarding the current trend among successful shopping malls to "open up" to their customers. They are literally knocking down walls and shearing off roofs to let the outside in. South Miami already has that. It's an original. To be a "market leader" you are positioned to take advantage of an upscale and sophisticated boomer market comprised of locals and out -of -area visitors. People need to perceive that South Miami is a great place to not only shop but spend the day. By offering a day's worth of activities it will invite visitors to explore the other parts of South Miami. Requested Services In our discussions, the merchants have expressed a need for new promotional ideas, creative execution for existing promotions, more emphasis on shopping and dining, and a walking map for the area. There has also been an overwhelming request to change the current perception that South Miami is a parking nightmare. As part of our services we will address these needs as well as provide additional creative efforts to establish South Miami as a unique and fun destination. We envision sponsorship opportunities for event promotion, public relations activity and co -op advertising, plus tie -ins with local institutions such as corporate sponsors, museums and other cultural venues. Advertising • Marketing • Public Relations • 23S Lincoln Road, Suite 317 • Miami Beach, Florida 33139 - 305.S38.2030 • FAX:305.538.3010 Agency Services The agency will provide the below listed services to the merchants of South Miami as part of our monthly retainer. This will allow great flexibility for you since you can call on our services without the concern about creative fees, overtime or rush charges. The retainer will cover all professional services except normal out of pocket expenses for printing, media space, film, photography, postage, shipping and other similar items. 1. Create and Plan overall advertising /marketing /public relations theme and focus 2. Develop and evaluate media plan I Develop new ads and collaterall pieces 4. We have already developed a slogan 5. Freshen the overall identity 6. Create cross - promotional opportunities for retailers 7. Develop special events throughout the year 8. Write newsworthy releases on promotions and distribute to media 9. Design promotional items 10. Design print ads, create T.V. and radio as needed 11. Develop a Media Kit 12. Create a Merchants Association newsletter and membership package. The agency will provide written estimates for all media purchases, printing and other such services for your approval. You must approve all such expenditures prior to our making a committment to outside suppliers on your behalf. We will also provide you with a monthly report of our progress. Brief History, By -Laws and IRS Letter of Determination F = `< £ n n— � _. O_ n � ,� y. � � = r^y G � O •n O ? ^ D 00 n^ rt O u Oo C n C4 cn �_n ^ •n a N "1 u V. ^ O JI O n Ja v Vi C y m.'. N� 7� C• w n= 7 p —, p no E-WM -fin -- O -emu O — � n _ ➢l a. - 3 F^ t`e rco 2'`uc'Oon yo---; -w3 �n y 5... <m C- -- Sv uy�Sw ^f�S u Gl n n N O Aw�F_ M 00 oowCn m E < F n o H- Fw CL ^CO o V1 T V CD Vl m m X O T 1 2 C D D c C m m f0 co a a 3 H O a a (Al) :4 ^n - `_°•�� pi ^ y n on <yno u cr. S�� w w H M wo amp "0.3.n n ? s° �m =0 3 T cn_ fp oe d °•"'C CA mow-, o m m m X O T 1 2 C D D c C m m f0 co a a 3 H O a a (Al) :4 ^n Sri ie _�.,'O n.n° r' `_°•�� pi on <yno u S�� w w H M wo amp "0.3.n n ? s° �m =0 3 T cn_ fp oe d m m X O T 1 2 C D D c C m m f0 co a a 3 H O a a (Al) :4 Red /Sunset Merchants Association Contributions in South Miami Financial Support and Donations: Street Lights for Dorn Avenue Holiday Decorations Jazz Bash Mother's Day Serenade Police Officer of the Month Santa Parade of the Elves ( Originally an RSMA event) Other Donations: Holiday Food and Toy Drive Cure Aids Now Dr. Martin Luther King Parade Police Explorers Sponsored softball and football teams $ 4,000.00 $ 2,000.00 $ 8,000.00 $15,000.00 $ 900.00 per year $ 1,500.00 peryear 41h of July ( donated American flags, volunteers, and design and donated banners ) Active Participation: SR Committee Parking Commission Sign Ordinance PACA FOPA Charrette for the Hometown Plan City of South Miami government RED /SUNSET MERCHANTS ASSOCIATION INC. v J W -V03 October 6, 1983 By Direction of the Executive Committee on 10/5/83 Red/Sunset Merchants Association 5833 Ponce De Leon Blvd. South Miami. Florida 33146 PROPOSED BY -LAWS REVISIONS /ADDITIONS FOR CONSIDERATION BY THE BOARD OF DIRECTORS (Board Meeting 10/11/83). The following represents a rough draft of By -Laws Revisions /Additions relating to Committee functioning and Event Sponsorshi.p: ARTICLE X COMMITTEES AND APPOINTMENTS Section 1. NUMBER. (((ok))) Section 2. FUNCTIONS AND AUTHORITY. The focus and scope of each committee shall be defined by the Board of Directors upon appointment of the chairperson, who shall recruit committee membership from the Association membership at large. Internal operation of each committee shall be at the discretion of the committee chairperson provided, however, that the chairperson shall be responsible for: a. Furnishing committee reports at regularly scheduled Board meetings. b. Formulating a proposed bud et for any Association Event or Association Co- Sponsored Event, as descr.Sbed in.:Artic a XI to be submitted to the Board of Directors or approval prior to said event Submission of a proposed budget for annually held events should occur in June via the Executive Committee for its preparation of an Association Bud et and presentation to the Board in July. Submission of a Proposed budge[ for new events should occur no later than two Z months prior to said event. C Any deviations from a Board of Directors approved budget will necessitate Board approva and, in no case shall a committee expend monies of the Association without specific authorization of the Board of Directors as recorded in Board Meeting minutes. As a matter of course, ro osed bud ets should i cost overrun amount, an may inc u e a etty as Securing Board of Directors, or its designee ap publishing any oubiic annnunrpmpnt and alvp rr ici lude a 10% - 20% �und not to exceed $100. roval prior to g relatinq to the event. d. Securing Board of Directors or its designee approval prior to allowin any outside business individual Or org anizati on to participate in an Association Event or Association Co- Sponsored Event. Section 3. BLOCK CAPTAINS (((ok except delete the word annually on ist line))) (new) ARTICLE XI. EVENT SPONSORSHIP AND MANAGEMENT see next pages remaining Articles to be renumbered as: ARTICLE XII. PARLIAMENTARY PROCEDURE ARTICLE XIII. FISCAL:.YEAR ARTICLE XIV. AMENDMENTS 2 of 3 pages RSMA PROPOSED BY -LAWS REVISIONS /ADDITIONS 10/6/83 ------------------------------------- ---- --------- ------ ---- -- - ----- (all new) ARTICLE XI. EVENT SPONSORSHIP AND MANAGEMENT The Red /Sunset Merchants Association recognizes the importance of participation of other businesses, individuals and organizations in meeting its stated purposes and goals, and as hereinafter described, has outlined four (4) levels of event sponsorship. Section I. RED /SUNSET MERCHANTS ASSOCIATION EVENTS. Red /Sunset Merchants Association Events are defined as those activities that have major financial sponsorship, in whole or in part, by a business, individual, or organization participating with the Association. These events are managed under the complete direction of an Association Committee with the following provisions being operative: a. The level of financial sponsorship or underwriting shall be approved by the Board of Directors upon recommendation by the Association Committee responsible for the event. b. The financial level of sponsorship shall be taken into account by the Board of Directors, who shall determine the amount and size of credit given to a sponsor(s) in any announcements and advertising relating to the event. C. It shall be at the sole discretion of the Board of Directors to give credit, in any announcement or advertising of an Association Event, to cooperating businesses, individuals, or organizations. d. No business, individual, or organization can be considered a sponsor without major and direct financial contribution to the Association. "Services in kind" from a major.sponsor may be defined as major and direct financial contribution by the Board of Directors. e. All sponsorship funds, with the exception of "services in kind" as indicated above, shall be deposited directly into an Association account, and dispersement of funds shall be based on a Board of Directors approved event budget. f. The term SPONSOR in any announcement or advertising of an Association Event shall mean major financial participation in said event. g. The term IN COOPERATION WITH in any announcement or advertising of an Association Event s a mean assistance, including manpower, use of facilities or equipment, minor financial participation, etc. in said event. Examples of cooperating organizations are: (I) In Cooperation with the City of South Miami (2) In Cooperation with ABC Company (poster printing) h. All announcements and advertising of an Association Event shall ASSOCIATION EVENT. feature the Association Logo and the phrase A RED /SUNSET MERCHANTS i. All proceeds f collected by the j• rom an Association fees and proceeds from anything Treasurer and deposited into the Event, including registration sold by the Association shall be appropriate Association account. All bills relating to an Association Event shall be paid by check from the appropriate Association account, provided however, that a Petty Cash Fund of no more that $100.00 may be used for minor expenses if said Petty Cash Fund is part of the event's aoDroved budoer_ A 1 RED /SUNSET MERCHANTS ASSOCIATION INC. Red/Sunset Merchants Association 5833 Ponce De Leon Blvd. South Miami. Florida 33146 BY -LAWS CHANGE (By -Laws approved June 14, 1983) The following represents By-Laws Changes needed to effect the Board of Directors decision on August 9th to change the number on the Board from a total of 11 to a range of 11 -17 members: ARTICLE Vt. BOARD OF DIRECTORS Section I. COMPOSITION. The Board of Directors shall consist of eleven (11) to seventeen (17) members of The Association in good standing, and s a nc I u e t e six (6) officers and at least five (5) directors at large. The Board of Directors, including the officers, shall be elected by the membership of The Association at the Annual Meeting in May. Section 2. DUTIES.(((ok))) Section 3. TERM OF OFFICE.(((ok))) Section 4. VACANCIES. All vacancies on the Board of Directors, including Offtcers, shall be filled by the Board, such member to serve for the duration of an unexpired term. provided , however, that it shall be at the Board's discretion to fill an director at large position over t e miriimum total of eleven ll Board members. Section 5. EX- OFFICIO MEMBER.(((ok))) Section 6. QUORUM. A majority of the total number of Board members shall constitute a quorum. The ex- officio member may be used to establish a quorum if necessary in which case this individual shall be eligible to vote on Board decisions for said meeting. Section 7. MEETINGS. (((ok))) ------------------------------------------------------------------- ARTICLE [X. NOMINATION AND ELECTION OF DIRECTORS AND OFFICERS w) Section 5• ELECTION OF ADDITIONAL DIRECTORS AND OFFICERS. Any increase in the total number of directors and officers, which would result from amendment to the By -Laws by the Board of Directors, will necessitate utilization of the procedure outlined above and election at the next regularly scheduled Association Meeting. By -Laws Amended by Board of Directors 01-5442 (2/3 majority of Board approval needed) �.r Red Sunset Merchants Assoc atlon, Inca BY -LAWS (Adopted j ) ARTICLE I. NAME This organization is incorporated under the laws of the State of Florida and shall be known as the Red - Sunset Merchants Association, Inc. ARTICLE II. PURPOSE The purpose of the iced Sunset Merchants Association, Inc., hereinafter referred to as The Association, is as follows: Section 1. To aid in the beautification of the Red Road and Sunset Drive areas, and to anticipate and provide for future requirements of that section in connection with traffic, transportaticn,and building progress. Section 2. To aid In the maintenance of the Red-Sunset area, above described, and streets adjacent thereto, as thoroughfares of the best and most modern type; to be active and watchful for the protection of the territory thus embraced, and for the furtherance of all action looking to its betterment to.preserve at all times the highest and best interests of said streets and of the members of The Association in their relationships thereto; and, generally to aid in every way the advancement of the civic welfare of the Cities of South. Miami, Coral Gables, and adjoining areas. Section 3. To promote the general welfare of the Red- Sunset area, above described, and the owners of the stores, firms, and services thereof. ARTICLE III, LIMITATION OF METHODS The Association shall be nonpartisan and nonsectarian, and shall take no part in, or lend its support to, the election or appointment of any candidate for city, county, state, or federal office. yn ✓N .l �L T'F `wMAlj �-iN 1. d. 5 5 ? Jy. t �. +et• 4� 4P N y�� ------------------ a BY -CANS Data; y- /� -- -- ,-�-'- -- -- -- --- ----- -- ------- - ARTICLE IV, MEMBERSHIP Section 1. a. ELIGIBILITY. Any reputable person, firm, or partnership engaged In business In Ic.bounder.l. Thn a ion.tot b the Board of D rectors and h- re�nat <e e� °- �Y.. the Board o Directors or its designated authority. In addltlo . , ar .,.:„s' Directors may a rove membe I lnfbfllt� ou side 71167cleITH arpgigeogriphle e ona a except on a51 a ou am '- o'ra .r,a 0 GEOGRAPHIC SOUNDERIES. The geographic bounderles of The Association are shown in map format below: W Q N C h Section 2. a. CLASSES OF MEMBERSHIP AND VOTING PRIVILEGES. There shall be one class of membership - Regular Membership. Each member shall be entitled to one (1) vote and no person, firm, corporation, or partnerhhip shall be entitled to hold more than one (I) membership with voting privileges. b. DUES. Annual Membership Dues shall be determined by the Board of Directors and shall be/payab e in January of each year. i �_ c Red - Sunset Merchants Asso latlon 3 or u pages BY -LAWS Date: / 3 ----------- -- ---- -- -- ---"------------------------ --- --- ---- ------- ---- ------- --- ARTICLE V, ASSOCIATION MEETINGS Section I. ANNUAL MEETINGS. The Annual Meeting of The Association shall be held during the month of May at a date and place determined by the Board of Directors. Section 2. REGULAR AND SPECIAL ASSOCIATION MEETINGS. There shall be at least five (5) Regular Association Meetings including the Annual Meeting in May. In addition, the Board of Directors may set Regular Association Meetings whenever it may be considered necessary or desirable. The Board of Directors shall call a Special Association Meeting upon receipt of a petition, signed by not less than twenty-five per cent (25 %) of the members. Section 3. QUORUM. Twenty per cent (20 %) of the Association membership shall consitute a quorum at all Association Meetings. Section 4. NOTICE. Notice of Regular Association Meetings shall be given to each member at least fifteen (15) days in advance. Notice of Special Association Meetings shall be given to each member at least five (5) days in advance. ARTICLE VI, BOARD OF DIRECTORS Section 1. COMPOSITION. The Board of Directors shall consist of eleven (11) members of The Association in good standing, and shall include t e six (6) officers hereinafter provided and five (5) directors at large. The Board of Directors, including the officers, shall be elected by the membership :I of The Association at the Annual Meeting held in May. Section 2. OUT IES. The Board of Directors The Association subject only to and the Articles of Incorporation. The Board for policy and decision making of The Associa Annual Budget in July of each year, and shall activities of The Association. shall be the governing body of the limitations of these By -Laws of Directors shall be responsible tion including the approval of an plan and supervise the events and Section 3. TERM OF OFFICE. Directors and Officers shall be elected each year to serve for a term of twelve (12) months, and shall take office following the Annual Meeting in May. No Officer may hold the same offic r more than two (2) years consecutively. Section 4. / VACANCIES. All vacancies on the Board of Directors, including Officers, shall be filled by the Board, such member to serve vfor the duration of an unexpired term. `'V-A Section S. EX- OFFICIO MEMBER. The immediate past President of The Association shall serve as an ex- officio member of the Board of Directors, if his/her term of office as a Director has expired. This individual may attend and participate in all Board meetings, bct shall be ineligible to vote on Board decisions except as hereinafter provided. 9 ,nea- sunset nercnants mss ciatlon 4 of 8 BY -LAWS Date: 3 pages Section 6. QUORUM. Six (6) members of -)the Board shall constitute a quorum. _i� The exrofftC+0- 1rembeT- m4ybe used to establ I sh a quorum if necessary in which case this individual shall be eligible to vote on Board decisions for said meeting. Section 7. MEETINGS. The Board of Directors shall meet monthly, the time and place to be determined by the Board. Absence from three (3) consecutive Board Meetings as recorded without a valid excuse, as determined by the Board, may be construed as a resignation'. A Special Board Meeting may be called at any time by the President or by six (6) Directors, provided that when called otherwise than by the President, each Director shall be called or contacted personally stating the purpose of the meeting. At least three (3) hours notice preceding a Special Board Meeting shall be given. ARTICLE VII, EXECUTIVE COMMITTEE Section I. COMPOSITION. The Executive Committee shall consist of the officers of The Association: President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary and Treasurer. Section 2. DUTIES. The Executive Committee shall be empowered to act on all matters pertinent to Association affairs where decision is required prior to the next regularCy sche u e ee.tin�d where, in the opinion o>�be- xeEuefve- Committee-; such_dgcision does not occasion calling_a_Special Board Meeting. It shall be the responsibility of the__ Executive Committee to prepare a proposed Annual Budget, said budget to be submi tted to the Board of Di rectors for approval in July of each year. - Sec tion }; --tttt TAFtOM�- The- Exe cut i ve Commi ttee shat I report ,i.ts.acLions to the Board of Directors at Efe n2x r-regua-Ty scheduled Board Meeting following such action and may not: a. Act contrary to the policies of The Association and may not overrule actions of the Board of Directors. b. Make any expenditures of Association funds in excess of two hundred dollars ($200) without prior Board approval. Section 4. MEETINGS AND QUORUM. The Executive Committee may meet as deemed necessary, refer matters brought before The Association to a proper standing committee, which it may designate, or directly to the Board. A quorum of the Executive Committee shall consist of a majority of officers. Red-Sunset Merchants A so latlon 5 of B Pages BY-LAWS Date: 5 ----- - -------- - - - - - - -11 ---------------------------------------------------- ARTICLE VIII, OFFICERS Section I. PRESIDENT. The President shall be the chief executive officard of The Association and its official spokesperson. He /She shall preside at all Association Meetings, Board of Directors Meetings, and Executive Committee Meetings. The President shall execute such papers as may require an official signature, exercise a general supervisory control over the affairs of The Association, and make such reports to the members as are requested by the Board of Directors. The President shall appoint the chairperson of all committees and shall be an ex- offlclo member of all committees. Section 2. FIRST VICE PRESIDENT. In absence of the President, the First Vice President shall preside and perform all necessary duties of the President. The First Vice President shall also serve as an advisor to and be an ex- offlclo member of, all committees of The Association. Section 3• SECOND VICE PRESIDENT. The Second Vice President shall assist the President and First Vice Pres. in the performance of their duties. In addition, the Second Vice President shall be responsible for maintaining a viable communications network, which shall Include supervision of Block Captains, within The Association. Section 4. RECORDING SECRETARY. The Recording Secretary shall record and keep minutes of all meetings of The Association, including Association Meetings, Board of Directors Meetings, and Executive Committee Meetings, and shall have charge of all papers pertaining to Association affairs. The Recording Secretary shall compile information for the Association Directory to be published each year. The Recording Secretary shall also prepare a summary report of the year's activities for presentation at the Annual Meeting in May of each year. A copy of all written material, corres- ;onderce, and reports of The Association shall be given to the Recording Secretary . Section 5• CORRESPONDING SECRETARY. The Corresponding Secretary shall be responsible for any letters, public announcements, or other written material pertinent to Association affairs, as requested by the Board of Directors. In addition, the Corresponding Secretary shall be available to assist all committees with their correspondence and public announcements. Any document requiring the signature of an officer other than the Corresponding Secretary shall have the approval of said officers prior to execution of said document. Section 6. TREASURER. The Treasurer shall be responsible to the Board of Directors for the conduct of The Association's financial affairs, and shall maintain all records pertinent thereto, such records to demonstrate clearly the financial status of The Association at any given time. The Treasurer shall initiate checks from Association accounts as authorized by the Board of Directors, and shall have such checks countersigned by either the President or =irst Vice President of The Association. The Treasurer shall be responsible For the collection and recording of all Dues payable to The Association, Said Dues to be set apart from the current fiscal year Funds for use in the following fiscal year. The Treasurer shall prepare a summary of the year's financial activity for presentation at the Annual Meeting in May of each year. 0 Red - Sunset Merchants Asso latlon 6 of 8 pages BY -LAWS Oata: --------------- - - - ----------------------------- - - - - -- ARTICLE IX, NOMINATION AND ELECTION OF DIRECTORS AND OFFICERS Section I. The election of Directors and Officers shall take place at the Annual Meeting of The Assoclation in May. The Board of Directors shall select a date and place and thereafter the President shall appoint a Nominating Committee at least forty-five (45) days prior to the election data. Section 2. NOMINATING COMMITTEE. The Nominating Committee shall consist of five (5) members of The Association, at least three of whom, are Board Members. One of the Board Members shall serve as chairperson of the Nomina- ting Committee. Section 3. NOMINATION PROCEDURE. The Nominating Committee shall prepare a slate of nominated Officers and Directors at large and shall be responsible to fill the total number of position openings. It shalt be the responsibility of the Nominating Committee to advise and secure the consent from nominees prior to distribution of the Nominations to the membership of The Association. a. All nominees shall be members in good standing of The Association, and Officer nominees shall have a minimum of one (1) year service on the Board within the previous three (3) years. b. The nominations shall be prepared on a Ballot Sheet showing the full name of the nominee, his /her respective business name and telephone number, the position for which the individual has been nominated and appropriate space for ballot selection of nominees from the floor. 1) Nominations for Officers shall be in descending order and nominations For Board Members at large shall be in alpha- betical order. 2) A brief outline of floor nomination procedure and election procedure shall accompany the Ballot Sheet. c. The completed Ballot Sheet shall be submitted to the Board of Directors thirty (30) days prior to the election date for distribution to the members of The Association at least fifteen (15) days prior to the election date. Section 4. ELECTION OF DIRECTORS AND OFFICERS. After opening the Annual Meeting in May, the chairperson of the Nominating Committee shall be requested to conduct the election in the following manner: a. A formal presentation of nominees shall be made, identifying each nominee to the membership. b. Nominations from the floor shall be accepted provided. however, that nominations from the floor shall not exceed a total of eleven (II) and there shall be no more than two (2) floor nominations for any officer position. C. Committee nominees for Board Member at large positions may not be nominated `or officer oositions from the `loor. d. After the close of nominations, the membership shall be requested to complete their ballot selections for collection and tabulation by the Nominating Committee. neo- awlaaL norcnants Ass elation BY -LAMS Date J Of B pages : / �ij -------------- - - -�1- /yJ------------------------------------------------------- e. The Board of Directors and Officers therein shall be selected by a simple majority of the members present. There shall be no voting by proxy. f. Absentee ballots must be completed and submitted to the chairperson of the Nominating Committee prior to the beginning of the Annual Meeting, g. If a tie vote occurs for a Board or Officer position, the current Board of DirectorJ s shal l hold a Special Board Meeting within three (3) days following the election to make a final determination as to the positlon(s) In question. h. The new Board of Directors and Officer therein shall be announced to the membership prior to the close of the Annual Meeting. Any position determinations made by the Board of Directors, as Stipulated above, shall be announced to the membership via circular within one (1) week following the election. I . The old and new Board of Directors shall meet prior to the June Board Meeting for orientation purposes. ARTICLE X, COMMITTEES AND APPOINTMENTS Section I. NUMBER. As many standing or special committees and special appointments as are deemed necessary shall be created each year by the Board of Directors to accomplish the projects of The Association as determined by the Board of Directors. All chairpersons and special appointments shall be made by the President. Section Z. FUNCTIONS AND AUTHORITY. The focus and scope of each committee shall be defined by theBoard of Directors upon appointment of the chai rperswn w6 4 � • "o—membership from the Association mmbership- atr_Iarge —The chairperson shall be responsi6ie'fo+�furn ishing e reports of progress and minutes of each commi ttee meeting monthly to`th President, for presentation to the Board of Directors at its regularly \ scheduled M QeriAf5 I Internal operation of each committee shall be at the discretion of the committee chairperson, provided that all committee actions � e reported, ail public announcements— arfid-- advertIs ing'dteappnroved"by-the Board O it u rectors prior to publication, and provided that in no case shall a committee expend monies of The Association without proper and specific authorization of the Board of Directors as recorded in the Board Meeting minutes. Section 3. BLOCK CAPTAINS. The Block Captains shall be appointed anrveifiy —� by the Board of Directors to serve as liaison individuals between the Board of Directors and the members of the Association. It shall be thetR, responsibility to distribute announcements and other Association material, make telephone calls to their block regarding upcoming Association meetings, transmit information relative to member concerns to the Second Vice President for presentation to the Board of Directors and, in general, serve as the communications network of The Association. /v 'aY -LAWS Date: �f/v --- -- ------------ --1-e ---------------------------------------------------- ARTICLE XI, PARLIAMENTARY PROCEDURE The .proceedings of all meetings within The Association shall be governed by and conducted according to the latest edition of Robert's Rules of Order, Revised. ARTICLE XII, FISCAL YEAR The fiscal year of The Association shall be from July 1 through June 30, a twelve month period. p° ARTICLE XIII, AMENDMENTS Section 1. AMENDMENT BY THE BOARD OF DIRECTORS. These By -Laws may be amended or repealed at any regular or special meeting of the Board of Directors provided that a two- thirds (2/3) majorl' of duly elected birectors "an m d Officers shall vote in favor of such endment or f. repeals. A written copy of any change must be given to each �6ii it of the Board of Directors at least flve,,,,(5) day.1 prior to the meeting at which final vote on the change is scheduled. Section Z. These By -Laws, effective as of the date of passage as recorded in the minutes of the Board of Directors, shall constitute all the By-Laws of the Red - Sunset Merchants Association as of this date and all prior By -Laws are hereby repealed. By -Laws adopted By -Laws Revision Committee: Ronald P. Koszuta, chrmn, / Ronjo. Roberta Dickinson / The Hanging Basket Astrid Ulfsparre- Weinkle / Sparkle Plenty Final Version typed 6/1/83 after 5/25/83 Executive Committee Meeting C,n i /,� r� Names and Addresses of Board Members H u a 4a+ G 0 N N a h u W Cl1 au `z co +� ^^ rrct " vL N v r` 8 i a 1 17, i£ F 7j y/ f i qt S4�Sf.LS�'j�) 1!A�t ! / ry% Slur °2'iFiS r! �rF1�A36P! SP,yA�3xh d�[S(F F 1 e ° Zo'n w'ao aF.n�° �1 • n ^ o a -n .. ^� ran �'•� °� o'o ^ cn L�-D� °3� -To Lo O N w_^ 3w ^ n p • n ^_ � 6 0 V - /�N3oEio nano n o 20 .D3 o'^Om lingo O 'm awna ,^,00T (' no� Ga goo m ^o o:o' ww_. ^w ^•ups^ -3 w'sv SN �Ypnw yw p0��c^i n w o a as •' 3 • o r= 9 — 0 0� � w m E'er COCONUT GROVE ■ CORAL GABLES ■ KEY BISCAYNE ■ LITTLE HAVANA ■ MIAMI ■ SWEETWATER ■ WEST MIAMI ■ WESTCHESTER NEIGHBORIff"6hS THURSDAY ENTML South Miami 'IS !I, IM" stress FEBRUARY 18, 1999 with art show RATA MA110W r1erW" 15 YEARS AND RUNNING: Fred Hunt, whose watercolor of Illy International Arts and Crafts Festival's poster, checks out the pads and alligators was selected for this year's South Miami finished product with festival chalrwoman Patricia Ritter. Getting to the festival will be the hard part By CHARLES RARM HW&d Stan wmer Some shopkeepers have dis- played a business as usual atti- tude. Others eagerly anticipate he crowds._ City_o_f_ficials are taking a wait - and -see approach. About the only thing certain as thousands flock to South Miami's Sunset Drive for the 15th rendition of the Interna- tional Ails & Crafts Festival this weekend: The city will be bust- ing at its seams with traffic, and people... and, of course, music, an and food. "It's the first time that we have had a major art festival that includes the closing of Sun- set while The Shops are open," South Miami City Manager Charles Scurr says. "We think it is going to be sag of a maximum -type traffic sce- nario." City officials speak slowly and methodically in discussing the weekend's activities and the huge traffic tie -ups and parking problems that may come with it. Not only do officials believe crowds of 200,000 will visit over the two days of the festival, and about that many will also visit The Shops, but the crowds will descend while the city's most important thoroughfare, Sunset, is closed from Red Road to U.S. 1. Scurr said city workers will spend the weekend monitoring how the crowds will affect the residential neighborhoods to the south of The Shops. PLEASESEE ART SNOW, 10 The Coral WAW1 a .no,r.Z Gables Farmers M ark01'S from I ■ BACK IN BUSINESS I ■ A BEEP AWAY I ■ INDEX IT'S ALL IN THE DETAILS: Jeweler Robert Wynn works on a Project for the South Miami International Arts and Crafts Festival to be held this weekend. A bit hard to get to, but show's worth it ART SHOW, FROM 1 To alleviate some of the build -up, police and city work- ers will try to route visitors aim- ing for The Shops' 1,800 -space Parking garage to meters along Southwest 73rd and 74th streets and to the South Miami Metro- rail Station across U.S. I, where an additional 1,800 spots are available. Mayor Julio Robaina said for everything to run smoothly, visi- tors will have to learn of parking venues outside the new mall and: take instruction from police. "This is something that will educate people on parking out- side the garage," Robaina said. " It's the first test to see the inter- action between people coming in large numbers to South Miami and the street being closed." Business owners along the city's main corridor have mixed feelings. Beverlee Kagan can't Seem to wait for the crowds that will overflow from Sunset and spill right into her store. The owner of Beverlee Kagan 4ntique and Vintage Jr,elry on Sunset plans to open Sunday — wmething she has not done to the past, but said she is strongly <onsidenng in the future. 'This will be our ninth festi- �al_ We meet a lot of wonderful People from around the world," Eagan said Monday aftemoon. "We have our doors wide open. Our sale; are larger. People who can't rind stuff during the festi- val come here." NM all aIi . x­l _', d:.. e.... Fh01a to Mel 11uWU / He w Slen AT THE SCENE: Artist M. Hilton Cohen paints landscapes and portraits at the festival, which will shut Sunset Drive down from U.S. 1 to Red Road. 1 F.,id l\ r 4 FINE FIBERS: Fiber artist Tabitha Thomas. with her daughter Nadezhda, 2, shows the work she will exhibit this weekend. asm. Marilyn Abnl owns Mommy. Please, a children's store just across Sunset from the antique shop. 'fhe store has been in South Miami for seven years — "It kind of inconveniences our customers because of the Parking, " Abnl said. "But we do get more exposure. People looking in, and then coming back later.' South Mi mi'sInterne- tional Arts & Crafts Festival will run from 9 a.m. to 5 p.m. Saturday and Sunday on Sunset Drive between U.S. 1 and Red Road. Perking Is available at The Shops of Sunset Place, but get there early. Otherwise, city officials suggest using metered spaces along Southwest 73rd end 74th streets or the South Miami Metrorail Station lust across U.S. 1 from The Shops. From there, you Can walk or wait for a trot- ley that Solves about every 20 minutes. Hawn, owner of the Garden Gate, a'couple of shops down from Mommy, Please. It's Hawn 'S 13th year in South Miami. He's kind of ho -hum about the festival. Hawn said he may open a lit- tle earlier Saturday and Sunday; otherwise, it's business as usual. "We do better after the festi- val. People find us and they come back later to buy things' he said. The festival itself will include several first-time features. Interactive spin and sand an await kids, who also will get a chance to see the work of their peers. A booth showing the work of MIaml -Dade County's bright - esr young artists, New Genera - tions.' -A Oncsh -Wifk the�Future be given to winners in the ele- mentary, middle and high school levels. The Shops at Sunset will spon- sor demonstrations of weaving and pottery by the Florida Craftsmen, and paintings on wood, pottery and furniture by the Mocking Bird Society of Florida Decorative Painters will be shown in The Shops' banyan court along Sunset. The theme of this year's show is evolution. Festival Chair- woman Patricia Ritter, the owner of Elements of Design on Sunset, said the event is timely because "South Miami itself is growing." She said Coconut Grove artist Fred Hunt's watercolor of lily pads and alligators was chosen over three other entries as the festival poster. "It depicts evolution at its best — the survivor." Ritter said. Ritter has attended work- shops on the city's parking and traffic woes and knows some folks might get a little frustrated trying to get to the weekend's biggest party. But she's certain once that car doors slam shut, the colors and smells rising from Sunset will make it all worthwhile. " I think it's going to be a great festival," she said. 'When we were judging the works of all the anists, some of the new ones had the judges just coohmg and ahhhini Herald staff writer Charles Rabin. cart be rent by o -ma,I K THURSDAY, FEBRUARY 25, 1998, THE HERALD Tiny S. Miami able to squeeze in 150,000 visitor. ay CHARLES RABIN Harald Stan W "tar City officials say their recommendations for alternative parking South Miami pssscd a major proved effective during last weekend's arts and crafts festival. vrking stress test last weekend -.hen City officials estimated '.hat 150,000 v¢rtorS descended In the tiny city during the Inter iational Arts and (hafts Festi al. According to Miami -Dade Transit Agency figures, 775 Fes. ,ival -goers paid $3 over the weekend to park at the South Miami Metrorail, directly across the street from closedofT Sunset Drive and The Shops at Sunset Place. Some said getting in and out of the festival was a breeze. Mary Ann Jordan went to the movies at The Shops a couple of weeks ago and used The Shops' parking garage. The lines were long and spaces were too tight, she said. Sunday, she found a different spot. "1 parked across the street at Metroraii. It was a piece of cake. 1 was in and out in minutes." she said. "From now on during [he busy stuff, 1'11 park there. Otherwise, 11l park on the street." City officials have claimed all along that traffic ne -ups and long waits in The Shops 1,800 - spot garage could be avoided if nsaors would make use of the 1,800 spaces at Mctrorail. At no time since The Shops opened at the start of the year have more than a couple of hun. dred cars parked there, City Manager Charles Scurr said. That number nearly quadrur dun ng the busy weekend. South Miami Assistant Manager and Planning Direc Sabrata Basu mid Tuesday has not received any negat feedback from residents c, ceming the weekend festival. "I haven't heard any ma complaints about traffic or parking," he mid. "We also k. an eye on the residential arc and there have been no sign . cant issues." lferald staff writer Cha. Rabin can be reached by a -m at tx.bin(dhanld. STRINGING ALONG The International Arts and Crafts Festival brought an esti. mated 150,000 visitors to South Miami. Above, B.J. Lang demonstrates the art of weaving. At right, a close -up New shows the details of the technique. At far right, soloist Bob Culberton plays the Chapman Stick. troae. a auonA 11FLtiAnO y rc. rn. tw.H L[ ... KENDALL ■ SOUTH MIAMI ■ CORAL GABLES I• RICHMOND HEIGHTS ■ SUNILAND ■ WEST KENDALL ■ PINECREST iitl Cl'�FCi .. . n1St7t{1t���� riff rtiii NEIGHBORS . a KEeoeu an, THURSDA` 1'1._ Miami 7L]OMO FEBRUARY 25, 199: South Miami International Arts & Crafts Festival, Feb. 20 =21 BY LEE STEPHENS The Red Sunset Merchants Association is looking forward to the best ever South Miami International Arts & Crafts Festival, Feb. 20-21. Approximately 175 artists will be fea- tured at this year's festival, which is ranked in the top 200 Fine Craft festivals in the country by Sunshine Artist magazine. The festival, now in its 15th year, will be held on Sunset Dr. between S. Dixie Highway and Red Road, Saturday and Sunday ftom 9 a.m. to 5 pm "We have significantly increased the qual- ity of the ans this year," said association mem- ber Sherrie Avery, adding that the artists who applied this year were of a higher caliber.'"Me reputation is that the better artists like to be a part of this festival." Local artist Fred Hunt- isthe•featured- poster artist of the festival. For first tune, the festival will also havejtmed art by local school children from elementary, mid- dle and senior high school categories. The students will have their own art booth, and a local student designed a T-shirt for the children's art exhibit. Entertainment for the festival will include musical groups, a 30 -foot climbing wall, story telling and other kids' activities, food vendors, and of course festivalgoers can enjoy the new widened sidewalks, Local merchants on Sunset Drive will be open forregular business throughout the festival. Supportive Documentation ( For Advertising Campaign ) The Downtown Merchant March 1999 Downtown Merchants in South Miami are thrilled and excited about the City's changes; about where the process is leading, and about the City taking a giant step forward to take it's place among South Florida's very finest communities. But like any type of progress, now that the architect's dreams have become a reality, there are problems that need to be addressed. The merchants are exhausted, some near collapse, taking the brunt of this exciting process right in the face ... right in the wallet. • During the past 2 years, the merchants have suffered an annual 20% to 40% loss of sales because of construction, congestion, negative press, and lack of parking. This adds up to an average of $ 100,000.00 per each business ... over 20 million dollars in lost revenues for our relatively small commercial area. • In order to cope, many merchants have put everything they have and can borrow on the line. They have sold off assets, mortgaged their homes, liquidated retirement funds, and borrowed all that they can ... all in hopes of being a part of the future of South Miami. • And merchants have tighten their belts until they can hardly breathe ... laying off staff, working endless hours and cutting costs where ever possible. They have been running in emergency mode for sometime. • Merchants now face the growing pains of assimilating The Shops of Sunset Place, and the mixed blessing of huge crowds and cars pouring into streets and parking lots not yet ready to manage them efficiently. • And upon the onset of further construction, although parking is definitely needed, a great number of merchants will not have the resources to survive. There has not been enough recovery time, income accumulated, debt reduction nor adequate city planning done to ensure a continuation of business. The impact of "rushed" solutions and "fast tracked" plans will be devastating. While beautiful, and sure to be an ultimate success, South Miami still looks forward to many long months, years of smoothing out the rough spots. And although, we have all shared in the challenges of meeting budgets and making ends meet ... The merchants are the ones who have stood the front lines. The situation is desperate. The merchants exhausted. The price of progress should not include the destruction of what is, and has been for generations, a positive force in the community. The merchants must not be allowed to be sacrificed, used up and thrown away. After bearing the majority of the weight of this process, and remaining dedicated to their shops, the City, and the promise of what's been envisioned for South Miami; they now deserve the support, understanding and cooperation of the City and others to help to fulfill their dreams. Z O � 6 0 r c6 W CO N C W a a 3 W Z Z S� O v tN `Q O W Z O U a �p m N a 0 0: z 0 a O U cd d 0 m V Lo N 1� �cc mc �r cc CL n= j 3 o T 1 s• J o c E'v 0 s u �E -7 S N o v v c ,uu- "° .= -5 u .n c `'c-' ` •5=5i � i�S�, o� n oO V.ci E. S'7 o > 4�z3e�u.°.IJ (�V E O �° .G Fi n. t TL E3 g3�'s _.5 p -O 9 u F E $ o.F L u e v Qi W U4 0 a. !a- C m p 5 _ r'0YG = y°C G 'opri � � � .� a tom' .�• � � `S €1 v 5 O= �UJGV�Q� —Jy 'J .JF� F'JJ� �; � � S Z •-- tV C CJI > � ^p '.� Fj 7 'L.+ i � S C G J •- p �l � 3� ��� J cf G C CORAL GABLES GAZETTE • FEBRUARY 10-16.1999 City to discuss downtown traffic at workshop By Sebastian del Mdrmol Three weeks and thousands of cars after the Shops at Sunset Place opened in downtown, South Miami residents are still figuring out how to cope with their new big brother and the traffic con- gestion he's brought to the City of Pleasant Living. The numbers are staggering. According to Pam Weller, gen- eral manager of the Shops, on certain weekend days the Shops parking lot turned over almost four times — roughly equivalent to parking about 7,500 cars. And that's only in the Shops. Add to that the litany of mall - goers who park in nearby garages, legally or illegally, on the street or on the lawns of residences and the situation seems even more desperate. Despite some stop -gap mea- sures to curb traffic and parking problems — including a trolley service and additional city em- ployees directing traffic — the city has yet to make any kind of dent in the situation. "Initially the traffic resulting from the Shops was an absolute disaster for our neighborhood," said Kathy Deutsch, who lives west of Red Road (SW 57 Ave.) near SW 80 St. She said that cut- through traf- fic was overwhelming her neigh- borhood and presenting substan- tial dangers to residents who like to walk their dogs and take baby strollers around in the problem area. At the city's last commission meeting, Deutsch and a bunch of her neighbors who live near down- town South Miami asked for the city.to develop a. plan _to address the parking and traffic problems affecting surrounding residential - � ; -1,U ­1, Aa The city commission will take the first step in developing such a plan when it holds a workshop at 6 p.m. at the Sheraton Four Points Hotel, 5959 SW 71st St. on Wednesday, Feb. 10. As well as giving presentations, city staff will attempt to answer what surely will be an onslaught of questions from residents. "We have three pages of notes from citizens we will try to an- swer," said Mayor Julio Robaina. Among the suggestions that Deutsch said residents would make was the possible barricad- ing of streets duringcertain dates and times. "We have to sit down with the city to figure out what can be done. It's pretty disturbing," she said. "A year ago we mentioned all this to the city commission but it hasn't been addressed properly," Deutsch said. While Weller said that the Shops would not be part of Wednesday's workshop, she did say that the mall was doing it's part to deflect traffic out of down- town South Miami. She said that the mall had already contracted out an inde- pendent parking attendant to fa- cilitate public parking at the Metrorail station from Thursday to Sunday, although the facility was currently being underutilized. Weller also said that the mall had hired more traffic directors and that the mall's developers, the Simon Property Group, was currently negotiating with Tire Kingdom, 5814 S. Dixie High- way, for the possible purchase of the property adjacent to the Shops. That property would then likely be converted into additional narkinv anaro. TRIBUNE 18 - 31, 1999 The down side of progress BY ROSS BROWARNIK ;z For the past year, this column has been devoted to sharing useful, tried -and- true tips and techniques that can help businesses be more successful in their marketing and adver- tising efforts. judging by the letters and email I have received, many of you have put these ideas to work in your own compa- nies and have found them to be most beneficial. Sometimes, however, no matter how diligent you may be in operating your business, regardless of how hard con have worked to build a local clientele, factors which are beyond your control may suddenly arise that can ultimately destroy all von have worked so hard to achieve. A case in point. This point was hammered home to me the other day when I went to have lunch at me favorite little restaurant in South Miami- which also happens to be a client of mine. In its ten years in business, this restaurant has rightfully earned a repu- tation as one of Miami's best. It has developed legions of regular customers who frequent it morning, noon and night. It is almost always packed as it Was on the day to which 1 refer. In all my past visits, 1 have rarely found parking to be a problem. But on this day, for the likes of me, I couldn't find a space in front, in their lot, or even in the immediately adjacent streets. I circled the block several times. Not a parking space sight. Then I circled the next block. Dino. And the next block after that. Voila! Could it be? Yes, finally, after nearly 15 minutes, I fortunately found a space, albeit three blocks away. "What the heck is going on ?" I asked myself. "A parade% An art show ?" Then it dawned on me the question wasn't what the heck is going on, but rather what the heck is going up. Bigger ain't necessarily better. The answer, 1 soon realized, was the new megashopping and entertainment complex that is going up a few blocks away from my favorite restaurant. While only a fraction of its tenants have thus far opened (not the least of which is a movie mega -plex which sports no fewer than two dozen theaters!), this shopping "heaven" is already causing hell for many of South Miami's mainstay businesses. You see, the developers of this com- plex- which, by the way, is nearly five Limes the size of Cocowalk in the Grove - predict that the average shopping day will bring upwards of 50,000 people through its gargantuan gates. At first read. that startling statistic sounds like a real windfall for all South Miami mer- chants. That is, until you consider another even more starding fact: the developers of the project, with the bless. ing of the city planners, have provided for a mere 1,700 parking spaces on -site. with only another 500 or so extraneous metered spaces (presently with only a two-hour time limit) in the immediate vicinity. So what's the answer? It don't take no rocket scientist to do the math: it all adds up to pure havoc for anyone who chooses to visit not only the mega -mall, but any of their favorite South Miami esmblishments. To be fair, there are plans in the works to erect a nearby parking garage which will accommodate another thou- sand or so vehicles. But its schtWuled completion date is nearly a year down' the road, and even a thousand more spaces probably isn't going to complete- ly alleviate the problem. So what's a savvy marketeer to do? For once in my long and illustrious career, I don't have an easy answer. Instead, I have one simple question for our esteemed city planners and com. missioners: Why? Ross Browarnih has been an advertising copytunier and veralive director for mare than 20 year' and is president of Browarnik Advertising, Inc. He can be reached by phone at 305- 663 -0670, by fax at 305- 289 -8290 or by e-mail at mob®netrox.nel. c) o g o o o o ca t (WD aQO r• CO r. ■ O 1N i� 1N 'q N m �'/^� N V/ O r Q D NC N 1C/ 14W Ro N � ua- 0 a �d� Fw'm��w E ° H =moo O o,3a 3 _ d _> nn n O y_Fn n >> w n a3do n > d C Tnw 3 _ S y ^^ 3 _ W .w.no Fg;?0nd d�.nga ^_�'3. > w c^ n FS`"j �O O_ C, Ntwv > u��w�.3�aQw nn 'n• ObN Sd .d 3�nn o°art40 n N N v0 d •1 m � o m o !P Z F H m u s N N m m 3 N c m 3 N w c 0 0 0 m m m F i OC CI rt c a-, EL- EO ' �no .coda n ° v- 'm d o n n o C - n O � 1� r� F� 1++ O V/ 3c Fo° nc` -''oo uo!�nl.�.'o- FE°, Pnn z0a z^ >NN vF�GE - P =iv�3d PP�w°: fl ^ <.3 6'F ^' Qy n,y : P nR >•'"Be°nnn °nv n�a3nw 3�.,. d3n.nn. o_ °^ ^'�noo _° nA'z�., Cn;'^'^ >d'wJ NUO >- ��°pp'FC0006> yCO °��'O CSC�n�n^ij w 6 w .Q�E.> -. wnSFiO T�OF v«°.>.. y N >• ^ d S '. J i' d H J 0 4> >> w E C^ S n �< 3. �- o ... �o ^ -� >u° 2 �o o < 30, �, o, <•> cn_c� o noN o ^^ yE^noo. °ad u'Tn'a'no P? >N'v c,Oo�a 0c Oa ^nd �']. >n'v y 30 °oc3 ° cn ao n d °an�o3 >EO nN�ti ^owP�ndc P�<� 3�o °-i T� •e_ nnfN. P3w'w -'s °>n -: °,3 �.°o�' <oo t r G z� 4 i-1 G 4H 4 T F� RR s V "J. x / E s z �n Z N G �1 z z G r U Q 15th Annual -g V. . - Y J INTERNATIONAL ARTS & CRAFTS FESTIVAL Saturday and Sunday, February 20 & 219 1999 Downtown, South Miami, Florida on Sunset Drive Miami, Florida — Long known for hosting one of the most popular art and craft festivals in South Florida, the Red Sunset Merchants Associa- tion is looking forward to the best ever fine art and craft show. Celebrat- ing 15 years of bringing art to South Florida, the South Miami Interna- tional Arts & Crafts Festival was ranked 32nd in the 1998 Sunshine Artist 200 Best Fine Art Shows. As we all look forward to the dawn- ing of the new century, we also look forward to the many changes occur- ring around us. The City of South Miami has been undergoing a face lift and tummy tuck this year. The major thoroughfare, downtown Sunset Drive, is currently being reconfigured. Sidewalks have been enlarged to encourage more pedes- trian traffic, and the street is being narrowed to discourage the nonstop, fly through, shortcut seeking motor- ist. The Shops At Sunset Place, an open - air retail, entertainment and living center will be open in time to add even greater excitement, shopping, dining, and entertainment for the fes- tival patron. As the City of South Miami is groom- ing itself to greet the new millennium, so, too, is the South Miami Interna- tional Arts & Crafts Festival. Many longtime festival patrons have favor- ite artists who have been attending this festival since it began fifteen years ago. Many ofthese favorites will con- tinue to showcase their art and crafts in South Miami. This is also a wonderful time to in- troduce fresh, new artists to the sea- soned festival goer. "We want our patrons to have exciting new reasons to come back to South Miami, year after year," commented Curtiss Sibley, President of the Red Sunset Merchants Association. "South Mi- ami is a wonderful place to combine the traditional and comfortable with the new and unexpected." 7 1999 New Generations Exhibition "A Brush with the Future 7� The 1999 Festival is proud to con- tinue its quest to introduce children to art. Children today are the future. They are: Painting an image, Sculpt- ing new angles, Forging the direc- tion of design, Creating new patterns, Mixing the colors of our pallets, Con- structing the frameworks of the new era, Designing motifs, choosing Fonts for channels of communication, Drawing pictures, Carving a niche, Molding, Forming, Building, Envi- sioning, and Weaving the threads of evolution. Children are pioneers. They're evolutionists of the new age — the millennium. For the first time in the Festival's 15 year history, school children will be juried and participate in an official capacity. "New Generations: ABrush With the Future" will be a permanent exhibition booth, representing the arts and crafts of elementary, middle and high school students. For more information: contact Patricia Ritter, Festival Chairman, at (305) 666 -5639 or visit the Red Sunset Merchants Association at: www.southmiamirsma.org