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Res. No. 088-99-10712RESOLUTION NO. 1-99-10712 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OFTHECITYOFSOUTHMIAMI, FLORIDA,RELATINGTOCONTRACTS, CONCERNING TRAFFIC STUDIES,AUTHORIZING THE CITY MANAGER'S ACTION TO ENTER INTO A CONTRACT WITH CROSSROADS ENGINEERING DATA,INC.,TO CONDUCT TRAFFIC COUNTS,AT A COST NOT TO EXCEED $2,872.20,AND CHARGING THE DISBURSEMENT TO "LOCAL OPTION GAS TAX INFRASTRUCTURE PROJECTS"ACCOUNT NO.112-1730-541.6270. WHEREAS,theMayorandCityCommissionoftheCity of SouthMiamihaveidentified the need for traffic studies in residential areas in order to assess cut-through traffic concerns,and; WHEREAS,CrossroadsEngineeringData,Inc.,currentlyholdsthreecontractswiththe Florida Departmentof Transportation (FDOT)fortrafficcountcollection,including contract number FM No.25093 1 32 01/WPI No.6114270. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section 1.Theaction of theCityManagertoenterintoa contract withCrossroads EngineeringData,Inc.,basedontheFDOTcontractfeestructure,isherebyapproved. Section2.ThecontractwithCrossroads Engineering Data,Inc.isnottoexceed $2,872.20,andshallcoverallpendinginvoices. PASSED AND ADOPTED this 4lh day of May,1999. ATTEST READ AND APPROVED AS TO FORM: CITY ATTORNEY ^ APPROVED: MAYOR COMMISSION VOTE: Mayor Robaina: Vice Mayor Oliveros: Commissioner Feliu: Commissioner Bethel: Commissioner Russell 5-0 Yea Yea Yea Yea Yea CITY OF SOUTH MIAMI INTER-OFFICE MEMORANDUM TO:Mayor and Commission DATE:May 4,1999 ^ Agenda Item #<JFROM:Charles D.Scurr SUBJECT: CityManager f~) /)/)/J 1 ^ CommissionMeeting, May 4,1999$l>~*AUTHORIZATION OF THE CITY MANAGER'S ACTION TO ENTER INTO A CONTRACT WITH CROSSROADS ENGINEERING DATA,INC..TO OBTAIN TRAFFIC COUNT DATA,AT A COST NOT TO EXCEED $2,872.20,FOR FISCAL YEAR 1998/99. The attached resolution seeks approval ofthe City Manager's action to enter into a contract with Crossroads Engineering Data,Inc.,to obtain traffic volume and peak hour data for the residential streets south ofour central business district.The data was obtained on 58th Avenue,59 ih Avenue,and 76 Street (a cut-through route to 62nd Avenue).A full month's worth of 24-hour sampling was obtained in order to fully profile traffic patterns.This traffic data will be used in the traffic studies being prepared by MC Harry &Associates,Inc. Crossroads Engineering Data,Inc.currently holds three contracts with the Florida Department of Transportation (FDOT)for traffic data collection services (see attached contract information). The same fee structure provided to FDOT has been extended to the City. The total expenditure would not exceed $2,872.20,and the disbursement would come from account No.112-1730-541.6270 entitled "Local Option Gas Tax -Infrastructure Projects". This account currently has a balance of $4,985.41 remaining forfiscalyear 1998/99. Attachments >c,',-5^0"J TO 'POacs e-*3ineep:n:P^'aE 01 jnnwtWi Engineering ROADS lEogJneenng Data,Inc. February25,1999 David Goodin City of South Miami 6130 Sunset Drive South Miami.Flonda 33143 Dear Mr.Goodin: Pursuant toyour request,belowyouwillfindanumber of currentprojectswhichweareunder contract withthe Florida Department of Transportation.Theattached price listreflectsthe competitiverateswhichFDOThas negotiated withour firm.Please contact mc shouldyouhove anyquestionsandIlook forward to continuing towork with theCity of SouthMiami. Project:District Wide Data Collection FMNo.:233148 1 12 01 WPINo.:459317 Project:Systems GPC FMNo.:233152 1 12 04 WPINo.:4590321 Project:District Wide Traffic OperationStudies FMNo.:25093 1 32 01 WPINo.:6114270 Sincerely, Crossroads Engineering Data. 13255 S.W.H7lh Avenue •Suite #207 *Miftmi.Florida 33186 •Tel:(305>233-3997 •Fa*:(305)23.1-7720 timaii:xmadx.gg&wrMntt.ati.rrt February 9,1999 Fernando Rodriguez Citv of South Miami 4130 SkMM.«kC»V« SuuUi Miami,Florida 33143 ^o~C/2 s:»>zi isePXHi R£:4 Week 24 Hour Bi-Directtonal Volume Counts DearMr.Rodriguez: Crossroads Enginccnng Data,Inc.ispleasedtopresentthisproposalfordatacollectionservices relating totheabove referenced projectOur firm proposes to perform the following task: TASK! Conduct 24hour bi-directional volume counts for a period of 4weeks beginning onmid dayThursday,Feburary 11,1999andconcludingThursday,March 11,1999.Thecounts will be summarized by 15 minute intervals andwillprovidehourly totals,daily totals, andpeakhourvolumes.Thecountswillbeconductedatthefollowinglocation: 1.SW59*Avenue north ofSW 76th Street PROJECT COST Description Quantity UnitPrice Total WORK NOT SPECIFIED Worknot specified inthe above proposal items willnotbe performed without your prior knowledge and approval.When additional services are performed,they will he billed per the fee schedule specified above. additional expfnsfs Unless otherwise specified,the above service fees do include travel,printing,reproduction,and postage. INVOICTNTf AND PAYMENT TheCityofSouth Miami,tobeknownas CONSULTANT,agrees topay Crossroads Engineering Data,Inc.,tobeknownas VENDOR,thirty (30)daysfromthe date of Invoice. CO/WS'OT-r.l/vr agrees U»s»r Tho aarvtc«a provided toy tliv k'JEJVJDOK are fur the <7/WSUL.T.4NT r*c«iviaa payment from m thirA n«»-*y.If pnymnnt Ik mm.rceolvod within the thirty (30)days,alatecharge will be added to the Invoice in tbe amount not toexceed rote and one-half percent (i Vi%\oer month oh the outstanding balance. »»***O W I -WW A.——.-.ii^if 4fjtt •»>4|»m<wwm.ttUrt •T»V fVl^l Mt-IWI «I «i.(.M1.1)2JW.f) 1333 15:02 iOr Crossroads Engineering Data,Inc. 7>b/Jm CafiMMUf Smfiti Mr.Rodriguez Page2 February9,1999 7:e -POCbz EM'SIIEE'I-jS PiGE 04 ASSIGNMENT Itshouldbe expressly understoodthatthisproposalisfortheuse of theexecuting CONSULTANT and theirdesignees. ACCEPTANCE Thisproposalandfeeschedule is basedupontheacceptancewithinthirty(30)daysfromthedate of preparation.If notacceptedwithinthat time period,wereservetherighttoreevaluatethe terms and conditions contained herein. If the proposed work and fees ccini«inr.d herein arc agreeable with you.please cign and date this contract in thearea provided below andreturn same lo Uiib office.Shouldyou have any questions regardingtheabove,pleasedonothesitatetocall. Sincerely, Crossroads Engineering^,Inc. Charles Scurr City Manager,City of South Miami 13332 S.W.13701 Avenue •Suite #207 •Miami.Flood*331R6 •TVt:(305)233-3997 .F«:(305)233-7720 EuvoiU xmods eg<$worltineT.tttl.nn M/2M995 15:02 385-233-7720 >P3ADS EIWIrEEPINj FAJE 05 Inroads, Crossroads EnfOBecring Data,lac Ttvjft F.*tt***mf Stain* Februarv9,1999 Fernando Rodriguez City of South Miami 6130 Sunset Drive South Miami.Florida 33143 RE:4 Week 24 Hour Bi-Dlrectional Volume Counts Dear Mr.Rodriguez: Crossroads Engineering Data,Inc.is pleased to present this proposal for data collection services relating to the above referenced project.Our firm proposes to perform the following task: TASK I Conduct24hour bi-directional volumecountsforaperiod of 4weeks beginning onmid day Thursday,Feburary 11,1999andconcluding Thursday,March 11,1999.The counts willbe summarized by 15 minute intervals andwillprovidehourlytotals,dailytotals, and p*ak hour volum«p.Thm mnnto will r»<»rn.ndur.ted at rhe following location: I SW^*Avenue north of S W 70'"Sheet PROJECT COST Desviipuuu Quantity UuilPiiwv Total A wW34 W AXVT 1 SQ«7/in «QS7 drt WORK NOT SPFrTFIFn Work not specified inthe above proposal items willnotbe performed wtthou:yourprior knowledge and approval.When additional services are performed,they will be billed peT die fee schedule specified above. ADDITIONAL pypFNSFS Unless otherwise specified,the above service fees do include travel,printing,reproduction,and postage. INYOIONrr AND PAYMENT TheCityofSouth Miami,tobe known as CONSULTANT,agrees topay Crossroads Engineering Data,Inc.,tobe known as VENDOR,thirty(30)daysfromthedateof Invoice. CONSULTANT agreesthatthe services provided bythe VENDOR arcforthe LUNSULIANT'S use;mererore,paymentforsaid services wUi not be wutlugcut upuu the CONSULTANT receiving payment froma third party.If payment isnotreceivedwithin the thirty (30)days,a late charge willbe added to the invoiceinthe amount nottoexceed one and one-half percent (1 '/*%)per monthonthe outstanding balance. 1323S S.W.137th Avenae •Suite «07 •Miami.Plotidi 33156 •Tel f305)233-3997 •Fax:(305)233-7710 Email:Aitxids.mt<t*oridnet.an.nrt 02/2i/199r 15:02 305-233-?72O .'RDADS EHGIr€ERIN3 FA3E 06 JN^. £r©Kro*dVEngin««nne~Data,Inc. Mr.Rodriguez Page2 February 9,1999 ASSIGNMENT It should be expressly understood that this proposal is for the use of the executing CONSULTANT andtheirdesignees. ACCEPTANCE This proposal and fee schedule is based upon the acceptance within thirty (30)days from the date of preparanon.Ifnol accepted within that-time periodic reserve the righuo reevaluate the terms and conditions contained herein. 11 tllO PTOpWHWU WOMC UtO X*«M «.-«.*tt»*<t<wo tiwi«M«utv.m^*««.«<.•<>.......j..~..t...............„..,.«...»«..... •«4«W««V M»«"«•»>••«•JWttt.<f1.»1 twlnw Mill!ItMIIIH »«••>>.U*U»»*Oil'lCC.UllOUlH VOX hAVD •«-.' quesnons rcganiinft the above,please do not hvaituic lu uull. ,Inc. Charl City Manager,City of SouthMiami W^r7 pate J/M/^9 13233 S.W.137ih Avetwc •Suite #207•Miami.Florida 3318«•T«l:(3*3):?3-?W7 .Tut-f\0S>233-7721) Email:xmad\./;g<&Mjt Mntt.uit.rut