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Res. No. 085-99-107098 Il Resolution No. 85-99-10709 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH COCA -COLA BOTTLING COMPANY AS AN EXCLUSIVE SUPPLIER OF SOFT DRINKS FOR ALL PROPERTIES /PARKS AND ANCILLARY AREA OF TIIIS CITY, WHEREAS, The City of South Miami assembled a special committee to review proposals from Coca -Cola and Pepsi; and WHEREAS, Recommendation from this committee gave a unanimous decision to assign Coca -Cola as exclusive supplier of soft drinks for all properties /parks and ancillary areas of this City; and WHEREAS, This exclusive supplier will provide sponsorships, donations and bonuses, which will benefit the City of South Miami and the Parks & Recreation Department. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That the City Manager enter into an agreement with Coca -Cola Bottling Company. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this 2 0 t h day of April 1999. ATTEST: APPROVED: CITY CLERK MAYOR READ AND APPROVED AS TO FORM: ffYATTORNEY Cec. -Coln V.,digg 99 COMMISSION VOTE: Mayor Robaina: Vice Mayor Oliveros: Commissioner Feliu: Commissioner Bethel: Commissioner Russell: 5 -0 Yea Yea Yea Yea Yea J � CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor & Commission FROM: Charles D. Scurr City Manager DATE: March 31, 1999 SUBJECT: Agenda # Commission Meeting — April 20, 1999 Coca Cola Bottling Company The Parks & Recreation Department has been investigating several means to gain monetary assistance through vendors involved with bottling companies and snack distributors. The following is the outcome of their hard work: A special committee to review proposals from Coke and Pepsi was assembled. The committee consisted of the Parks & Recreation Director, Ana M. Garcia, Finance Director, Hakeem Oshikoya and Assistant City Manager, Subrata Basu. A unanimous decision was made favoring Coca -Cola. Rixy Vending who had been providing vending services to the City was unable to compete with Coke and Pepsi in terms of incentives and commissions. Rixy Vending expressed an interest to continue to provide its services for snacks which neither Coke or Pepsi provides. Some incentives that will be passed along to the Parks & Recreation Department through the Coca -Cola Bottling Company will be as follows: Packa .ge 20 oz. Csd 20 oz. Csd 20 oz. Neb 12 oz. Cans 12 oz. Cans 16.9 oz. Water Vend Price $ .75 $ 1.00 $ 1.00 $ .50 $ .60 $ 1.00 * CSD = Carbonated soft drink Prices: 12 oz. Carbonated soft drink cans 20 oz. Carbonated soft drink bottles 20 oz. Fruitopia bottles 20 oz. PowerAde bottles $ Commission $ 4.20 per case $ 9.00 per case $ 4.40 per case $ 3.30 per case $ 4.65 per case $ 4.40 per case NCB = Non- carbonated soft drink $ 6.60 $ 13.50 $ 13.85 $ 14.75 Florida Coca -Cola Bottling Company will donate on a yearly basis 100 cases of 12 oz. can carbonated soda ($1,000 value) to be used at the City of South Miami's discretion. • :• 1000 "fund" raising coupon books ($5,000 value) Sign -up bonus for $1,000 — after the first 10 venders are placed on location. (Paid in year one only). A $2,000 per year bonus- after the City of South Miami places additional 10 venders (20 total). This bonus will be paid out every year (in years two through five) as long as the City of South Miami maintains the minimum of 20 venders. This is a win win situation for our City as we continue to develop and maintain partnerships and collaborations which will be essential and necessary as we move our City forward into the 21" Century. The attached resolution seeks acceptance for a partnership with Coca -Cola Bottling Company as the City of South Miami's exclusive supplier of soft drinks. Coca -Cola will be given sole rights at City of South Miami properties /parks and ancillary areas. A partnership with Coca -Cola represents a tremendous opportunity to the City of South Miami! Sponsorship, commissions, donations and bonuses are examples of the many benefits that his collaboration brings our City. Coca - Cola's product speaks for themselves as well as their positive involvement in the community. I recommend approval. 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City of South Miami Dear Ms. Garcia: As a voting resident of The City of South Miami and a vending machine operator I have been providing vending services to the City for the past two years at City Hall and Murray Park. I was asked by you to present a third proposal for the vending services competing with Coca -Cola and Pepsi. Although I cannot compete with these two multinational companies in terms of commissions and incentives, I would like to take this opportunity to submit my proposal to maintain our snack machine at Murray Paris in hopes that The City Commission values existing relationship with its residents. Sincerely, Richard J. Busse' President . VENDING PROPOSAL Preparedfor The City of South Miami By RIXY VENDING CORPORATION RiXy Vending Corporation (RiXy), an Automated Vending Machine Operator, located at 6450 SW 67 Avenue, Mianu, Florida 33143, submits the following proposal to The City of South Miami. RiXy proposes to maintain an Automated Product 112 Snack Machine at Murray Park The vending equipment will be of commercial grade and equipped with dollar acceptors. RiXv agrees to maintain the equipment stocked with vend items, clean and in good operating condition. RiXv shall obtain county and city licenses and pay the Florida Sales Tax on the items sold from this machine. RMy agrees to maintain the average vend price at 50 cents if no commission is required from the City. In the event that The City of South Miami requires some sort of commission the vend price would be increased by the amount the City requires as payment. The City agrees to provide secure, indoor space and electrical power in order to operate the snack machine. In the event that The City becomes dissatisfied with RiXy Vending service and/or products and has been afforded every opportunity to correct the issue(s), The City has the right to terminate this agreement upon a 30 day notification to the Vendor. In tum, the Vendor must notify The City, 30 days in advance of intention to terminate this agreement. RiXy Vending Corp. will provide written notice should conditions exist that would cause a price increase. RiXv Ve6ding Corporation President �/- ? 5117 Date Submitted City of South Miami Parks & Recreation Date Approved Pick Busse President Tel. (305) 663 -8714 Fax., (305) 665 -1770 Beeper., 547 -9391 RIXy Vending Corp. 6450 S.W. 67 Avenue Miami, FL 33143